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Leadtag the Way
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: NOVEMBER 3, 2008
Report #: COD-068-08 File #,
~SO~~I t~ ~~~R -~j ~ ^~o
By-law #.
Subject: 02008-28, SNOW CLEARING AND WINTER MAINTENANCE FOR
MUNICIPAL LAW ENFORCEMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-068-08 be received;
2. THAT Dicon Construction, Pickering, Ontario being. the only compliant bidder
meeting all terms, conditions, and specifications of Quotation 02008-28, be
awarded the contract for the Snow Clearing and Winter Maintenance as required
by the Municipal Law Enforcement Office Division of Municipal Clerk's
Department for a one year period; and
3. THAT the total funds required be drawn from the operating budget as required
Submitted by:
rte Marano, H.B.Sc., C.M.O.
Director of Corporate Services
MM/NT/JB/km
Reviewed by:
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-088-08 PAGE 2
1.0 BACKGROUND AND COMMENT
1.1 Quotation specfications were prepared and issued, as required by the
Municipal's Clerk's Department.
1.2 Quotations were advertised electronically. Subsequently, quotations were
downloaded and picked up by a number of potential bidders. Only one
submission was received and projection of cost estimates are provided in
Schedule "A° attached.
2.0 ANALYSIS
2.1 As there is no sure way of determining the cost for the upcoming year, due to the
inability to predict the snow fall or the number of properties which are required to
be cleared, we have projected the costing using historical usage. The first is
assuming that the work to be completed in 2008/09 season is equivalent to the
work completed during the 2007/08 season. If the exact number of metres to be
cleared in 2008/09 is equal to the number of metres in 2007/08, then the cost to
complete the work would be approximately $219,446.00 (Excluding GST)
compared to last year's cost of $28,269.20 (excluding GST). Last year we
experienced a heavier than normal snowfall therefore, if we were to average the
number of metres cleared in 2006/07 and 2007/08 the cost would decrease to
approximately $142,017.00 (excluding GST). See attached Schedule `A'.
2.2 As there is only one bidder, the recommendation is to award to this bidder for a
one year period. During this year, the Municipality will investigate alternatives
for securing pricing for the following and future years.
2.3 The low bidder has not performed work for the Municipality of Clarington
however references prove to be satisfactory.
REPORT NO.: COD-068-08
PAGE 3
3.0 FINANCIAL IMPLICATIONS
3.1 The funds required will be drawn from Municipal Law Enforcement Division's
Snow Removal operating account and recovered from the property owner.
3.2 Queries with respect to department needs, specifications, etc., should be referred
to the Municipal Clerk.
3.3 After further review and analysis of the bids by the Municipal Clerk's Department
and Purchasing, it was mutually agreed that the low bidder, Dicon Construction,
Pickering Ontario, be recommended for the contract for the Municipal Law
Enforcement Snow Removal.
Concurrence: Municipal Clerk
Attachments:
Schedule "A" -Cost Comparison Chart
C~ar~ngton
Leading tke Way
Schedule "A"
Metres
Cost Comparison for Snow Clearing
for Municipal Law Enforcement Division
Rates and Rates and
Quantity for Quantity for
2008109 2008/09 2008/09 Average
Based on Based on of 2006/07
006/07 Qt 2007/08 Q & 2007!08 Q s
3904.44 13184.6 8544.5
$33,187.74 $112.069.10 572828.4
~ Metres Sanded ~ 3904.44 ~ 13184.6 ~ 3904.44 13184 6 8544 52 I
LCost far Sanding ~ $3,904.44 $13.184.60 531.235.52 x~n~ a~a an can Ica ,a
for Call outs
ota $7 973 88 $28,269.20 $64,588.26 $219,445.90 $142,017.08
(excluding GST)