HomeMy WebLinkAboutCSD-17-03
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REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
~eneral Purpose and Administration Committee
Resolution #(; P f) -- ;;!1--D3
Date:
June 16, 2003
Report #:
CSD-17 -03
File #:
Rn3
By-law #:
Subject:
Clarington Museums Transitional Board/Newcastle Village and District
Historical Society
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-17-03 be received;
2. THAT Council encourage the Clarington Museums Transitional Board and the
Newcastle Village and District Historical Society to establish an informal working
relationship;
3. THAT the Museums Curator be permitted to provide services to the Newcastle
Village and District Historical Society without additional compensation;
4. THAT such services would be under the direction of the Museums Administrator;
5. THAT By-Law 2002-45 (being a by-law to establish a Board of Management to
operate museums on its behalf - Clarington Museum Board) be amended to
include a representative of the Newcastle Village and District Historical Society
on the board as one of the eight voting members; and
6.
THAT the Clarington Museums Transitional Board and the Newcastle Village and
District Historical Society be advised of action taken.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506
1023
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i REPORT NO.: CSD-17-o3
PAGE 2
Submitted by:
JPC/jm
e h P. Caruana
rector of Community Services
1024
Reviewed b~ ~ .e...s-k. .
Franklin Wu
Chief Administrative Officer
.;, 7 "
. REPORT NO.: CSD-17-o3
PAGE 3
1.0 BACKGROUND
1.1 At the April 14, 2003 Council Meeting, correspondence (Attachment #1) from
Martha Rutherford Conrad, Administrator of the Clarington Museums Transitional
Board was received and referred to staff.
1.2 Through that correspondence, the Museum Board is requesting Council to
establish a formal working relationship between the Clarington Museums
Transitional Board and the Newcastle Village and District Historical Society.
Further, the board is also requesting an amendment to the by-law (Attachment
#2) that would provide representation of the Historical Society on the Clarington
Museums Board.
2.0 COMMENT
2.1 Staff has met with Martha Rutherford Conrad, Museum Administrator and
Myno Van Dyke representing the Newcastle Village and District Historical Society
for clarification and to ensure that both parties are aware of any implications as a
result of approval of the request.
2.2 In essence, approval of the request for a formal working relationship would
prompt the following:
. The Newcastle Village and District Historical Society would no longer be
recognized as a legal entity, and as such they would be required to
surrender their financial assets to the Museum Board
. The Historical Society would no longer qualify for municipal grants
. The Massey Show would become a Museum Board initiative
. The Museum Board would assume all inventories, assets and liability of the
Historical Society
. All activity would be governed by the Municipal By-law and the Museum
rules and regulations
2.3 Subsequently, Mr. Van Dyke conveyed that it is not the Historical Society's
intention to loose its identity and requested that Council not take any action
regarding a formal working relationship at this time.
2.4 Mr. Van Dyke did however indicate interest in having a representative of the
Historical Society sit as a member of the Clarington Museums Board and further
would welcome any staffing assistance the Museum Board could offer. Our
discussion with the Museum Administrator indicated a desire to have
Mr. Charles Taws, Museum Curator work out of the Historical Society office in
Newcastle Village for a maximum of three hours per week.
2.5 If implemented, By-Law 2002-44 Section 9 i states that the Board may "Carry
out such other duties relating to the history and development of the Municipality
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; REPORT NO.: CSD-17-o3
PAGE 4
as may be assigned by Council". It should further be noted that the employment
relationship between the Curator and the Museum Board will not change, and in
fact, the assignment will be offered without additional compensation.
3.0 SUMMARY
3.1 It is clear at this time that the Newcastle Village and District Historical Society
wishes to continue its mandate without compromising their legal status. It is also
evident that benefits could be realized by both the Clarington Museums
Transitional Board and Newcastle and District Historical Society, should an
informal working relationship be established.
3.2 Should an informal relationship be established, both organizations could, once
again, request a formal amalgamation at such time as deemed appropriate by
both groups.
3.3 Council will be required to make appointments to the Clarington Museum Board
early into the term of the new Council. As the existing term of the Clarington
Museums Transitional Board draws closer to conclusion, staff is recommending
deferral of the requested appointment of a member of the Newcastle Village and
District Historical Society to the Museums Board until such time that the
Clarington Museums Board under By-Law 2002-45 is appointed by Council.
Attachments:
Attachment #1 - correspondence from Martha Rutherford Conrad, Administrator,
Clarington Museums and Archives
Attachment #2 - By-Law amendment
Interested party to be advised of Council's decision:
Clarington Museum Transitional Board
Newcastle Village Historical Society
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REPORT CSD-17-03 ATTACHMENT #1
Clarington Mueeume and tlrcbiv~
P.O. Box 188.37 Silver Street
Bowmanville ON Lie 3K9
(905)623-2734 email: bnM:hin@durham.net
2S March 2003
Mayor and Councillors
40 Temperance Street
Dvwm"nville ON
LIC 3A6
To Mayor and Councillors,
The Clarington Museums Transitional Board and the Newcastle Village and District
Historical Society would like to establish a formal working relationship. To tllat end, at
the March 12th, 2003 Board meeting, the following resolutions were passed for
consideration by Council.
THAT the Clarington Museu""'~ TNlnsiti"nnl Board recommend to Council that there be
an amendment to By-Law 2002-044 to include the Newcastle Village and District
Historical Society within Clarington Museums and Archives.
THAT the Clarington Museums Transitional Board recommend to Council that Joan
Anderson be appointed to the Clarington Museums Transitional Board to represent the
Newcastle Village and District Historical Society.
Regards
Martha Rutherford Conrad
Administrator
Clarington Museums and Archives
.cc Clarington Museums Transitional Board
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REPORT CSD-17-03 ATTACHMENT #2
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW 2003 -
Being a By-law to amend By-law 2002-045, BEING A By-law to
establish the Board of Management to operate Museums
on its behalf - Clarington Museum Board
WHERAS the Corporation of the Municipality of Clarington deems it expedient to
amend By-law 2002-045:
1. Section 5 a) is deleted in its entirety and replaced with the following:
5 a) THE CLARINGTON MUSEUM BOARD shall consist of eleven
(11) members, comprised of eight (8) voting members, (two (2)
members from each ward; of which one member will be a
representative of the Friends of the Museum; and, one member will be
a representative of the Newcastle Village and District Historical
Society); and, two (2) appointed voting members of Council; and one
(1) non-voting Museums Administrator.
By-law read a first time this 23rd day of June 2003.
By-law read a second time this 23rd day of June 2003.
By-law read a third time and finally passed this 23rd day of June 2003.
MAYOR
CLERK
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