HomeMy WebLinkAboutCSD-14-03
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REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
Date:
June 16, 2003
Report #:
CSD-14-D3
File #:
fr5
By-law #:
Subject:
Outdoor Lacrosse Bowl
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-14-03 be received;
2. THAT Council endorse the proposed Outdoor Lacrosse Bowl project to be
located at the Bowmanville Community Park (Baseline Road and Green Road,
Bowmanville );
3. THAT Council approve the preliminary Outdoor Lacrosse Bowl project budget of
$400,000.00;
4. THAT the Director of Finance be authorized at the time of tendering to make
application to the Region of Durham for debenturing the necessary funds for this
project;
5. THAT staff be authorized to issue the Request for Proposal for Professional
Services required to develop the concept drawings and construction
specifications for the Outdoor Lacrosse Bowl; and
6. THAT representatives of the Clarington Minor Lacrosse Association be
commended for their assistance and commitment of financial contribution
towards the Outdoor Lacrosse Bowl and advised of action taken.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506
1009
,
REPORT NO.: CSD-14-03
PAGE 2
Submitted by: I
eph P. Caruana
rector of Community Services
JPC/jm
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ReVieWed~~
Franklin Wu
Chief Administrative Officer
REPORT NO.: CSD-14-o3
PAGE 3
1.0 BACKGROUND
1.1 At the request of the Mayor's office, staff was requested to investigate the
possibility of constructing an outdoor lacrosse bowl in conjunction with the
Clarington Minor Lacrosse Association.
1.2 Through discussions over the past number of months, staff has worked with
representatives of the Lacrosse Association in attempt to provide an outdoor
lacrosse bowl within the community.
1.3 The Clarington Minor Lacrosse Association, under the guidance of the Community
Services Department launched its inaugural season in 2002 boasting 300
members. Since that successful season the association has expanded its
mandate and now offers "rep lacrosse" (travel teams) in addition to their house
league programs.
1.4 Registrations for 2003 have doubled since last year and the association now
boasts a membership of 600 participants with a waiting list of interested
participants.
1.5 As a credit to the organization, it should be noted that this year the association
has expanded their program into Newcastle Village utilizing the Newcastle
Memorial Arena providing new found revenues for that arena board and the
opportunity for youth in Newcastle Village to play lacrosse within the village.
2.0 OUTDOOR LACROSSE BOWL
2.1 The Outdoor Lacrosse Bowl as proposed is the size of a traditional ice arena,
complete with lighting, boards and screened mesh suitable for league play. A
preliminary estimate for this type of project is $400,000.00 based on the following:
Pro' ect Bud et - Outdoor Lacrosse Bowl
Cate ories Bud et Amount
25,000.00
360,000.00
15,000.00
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REPORT NO.: CSD.14.Q3
PAGE 4
2.2 The critical path for the development and construction of the facility is:
June - Au ust 2003
September 2003
RFP for rofessional services
Report to Council - Recommendation for
award of contract for rofessional services
Desi n drawin s
Report to Council - Site plan and design
approval; authorizations to tender
construction contract
Tender construction contract
Report to Council - Recommendation for
award of contract to eneral contractor
Construction
Commissionin and substantial com letion
Occu anc lofficial 0 en in
Se tember - December 2003
January 2004
Janua 2004
February 2004
3.0 MULTI USE FACILITY
3.1 Preliminary programming discussions with the Lacrosse Association indicate that
the facility could be permitted during evening use and remain open for non-
structured community use during day time hours.
3.2 Also during the design phase the facility, consideration will be given to adapting
the facility for alternate uses such as ball hockey, roller blading, shuffleboard,
tennis etc.
3.3 Off season (November through April) will also be considered with the opportunity
of providing a natural ice surface for pleasure skating, non structured pick up
hockey, figure skating etc.
4.0 CLARINGTON MINOR LACROSSE
4.1 Although a relatively new association, the Clarington Minor Lacrosse Association
boasts a dedicated group of volunteers committed to this sport. Registration
numbers over the first two years of operation indicate that lacrosse is well
received within Clarington and the future is very promising.
4.2 As an indication of the association's dedication to lacrosse in Clarington, the
executive of the Clarington Minor Lacrosse Association is prepared to make a
financial contribution of $10,000.00 per year over five years, totalling $50,000.00
towards the project.
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REPORT NO.: CSD.14.Q3
PAGE 5
4.3 This is an impressive commitment from this volunteer organization especially
considering they are only in their second year of existence. All indications are
positive that the sport will continue to grow within Clarington and this facility will be
utilized to its full extent.
5.0 PROJECT FINANCING
5.1 It is proposed that the estimated project cost of $400,000.00 be debentured, less
any fundraising from the Clarington Lacrosse Association received prior to the
issuance of the debenture.
5.2 The actual debenture amount will be determined at the time the tender is
awarded. Subsequent to the debenture issue, the fund raising funds will be used
to help offset impact of the debenture payments on the tax levy.
5.3 The approximate annual debenture repayment for the maximum debenture
amount ($400,000.00) is approximately $45,000.00 over ten (10) years and will
represent an increase of .25% to the tax levy for 2004.
5.4 The Municipality's annual debenture limit has not been exceeded therefore
Ontario Municipal Board approval is not required. The construction of the facility
will also assist to increase the 10 year historical service level average for
development charge purposes.
6.0 SITE PLAN
6.1 The recommended site is the Bowmanville Community Park located at Baseline
Road and Green Road in Bowmanville. The site is centrally located within the
Municipality, offers easy access and has excellent visibility. The construction of
the lacrosse bowl will be incorporated into the overall design of the indoor
recreation component of the Community Park and developed in conjunction with
the Indoor Soccer Facility (if approved) and the Engineering Services
Department's Phase I of the outdoor recreation component.
6.2 Site servicing for the lacrosse bowl will be incorporated as part of the Phase I
Outdoor Recreation Plan administered by the Engineering Services Department.
7.0 COMMENT
7.1 It is appropriate that as Council considers this report, it is understood that if
approved staff will advance the Indoor Soccer Facility Project (Report CSD:'13-03)
and the Lacrosse Bowl simultaneously.
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REPORT NO.: CSD-14"()3
PAGE 6
7.2 In essence should both projects proceed, staff will prepare all necessary details
as one project. This will provide the opportunity to realize any potential financial
benefits and will allow effective use of staff resources by combing the two
projects.
Interested party to be advised of Council's decision:
Clarington Minor Lacrosse Association
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