HomeMy WebLinkAboutCSD-13-03
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CINilJglon
REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
Date:
General Purpose and Administration Committee
Resolution #: GfA-,)Cfi-63
June 16, 2003
Report #:
CSD-13..o3
File #:
fb~
By-law #:
Subject:
Indoor Soccer Facility - Bowmanville Community Park
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-13-03 be received;
2. THAT Council endorse the proposed Indoor Soccer Project to be located at the
Bowmanville Community Park (Baseline Rd. and Green Rd. - Bowmanville);
3. THAT Council approve the preliminary Indoor Soccer Facility Project budget of
$2,300,000.00;
4. THAT the Director of Finance be authorized at the time of tendering to make
application to the Region of Durham for debenturing the necessary funds for this
project;
5. THAT staff be authorized to issue the Request for Proposal for Professional
Services required to develop the conceptual site plan for the future indoor
recreation complex; concept drawings and construction specifications for the
Indoor Soccer Facility; and
6. THAT the representatives of the Darlington Soccer Club be commended for their
assistance and commitment of financial contribution towards the Indoor Soccer
Facility and advised of action taken.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506
100 1
~'
s ph P. Caruana
i ctor of Community Services
Submitted by:
JPC/BT/GA*jm
Last Revision Date:
1002
Reviewed btJ ~-..,)~
Franklin Wu
Chief Administrative Officer
REPORT NO.: CSD.13.Q3
PAGE 3
1.0 BACKGROUND
1.1 During the design phase of the South Courtice arena project, Council will recall
that an indoor soccer facility, at a cost of $3,000,000.00, was being considered
as part of the project. As a result of financial constraints, a decision to defer the
indoor soccer component was made.
1.2 Subsequently, at the request of the Darlington Soccer Club, Council directed staff
(Attachment #1) to investigate alternate construction methods that would reduce
the overall capital requirements to construct an indoor soccer facility.
1.3 Over the past year, staff has worked cooperatively with the Darlington Soccer
Club to prepare a submission that would provide an indoor soccer facility in a
cost effective manner. Currently, the soccer club is utilizing available school
facilities within Clarington and surrounding area, however they are unable to
secure sufficient and age-appropriate facilities to meet the ever increasing
demand for indoor soccer.
1.4 The Darlington Soccer Club has indicated that in the past two years, the
popularity of soccer has grown approximately 18%, from 4,489 to 5,500
participants in 2003. Forecast growth indicates a 10% increase in membership
annually, and the club is expecting in excess of 7,300 participants by 2006.
2.0 INDOOR SOCCER FACILITY
2.1 The indoor soccer facility is proposed to be a pre-engineered building which is
commonly used in similar facilities and is visually pleasing. The project will
include a playing area similar to the size of an ice arena with four {4} dressing
rooms, concessions area, spectator viewing and office space. Staff estimate the
cost for this type of project would be $2,300,000.00 based on the preliminary cost
estimates as follows:
Project Budget -Indoor Soccer Facility
Bud et Amount
150,000
2,100,000
50,000
2,300 000
1003
REPORT NO.: CSD-13-o3
PAGE 4
2.2 The critical path for the development and construction of the facility is:
Se tember - December 2003
January 2004
June-Au ust 2003
September 2003
Janua 2004
February 2004
3.0 MULTI USE FACILITY
3.1 Through discussions with the Darlington Soccer Club, there will be opportunity
for multiple use of the facility. A facility of this nature would offer many other
viable and alternative uses for the community such as specialty sports training
camps, indoor lawn bowling, bocce ball, touch football, lawn tennis etc. Local
sports teams that traditionally play during the spring and summer may have an
interest in winter season training facilities. Sport teams such as field hockey
have verbally requested access to indoor facilities of this nature for highly
intensive training camps for teams at the provincial and national levels. In
addition, staff would investigate potential Boards of Education uses that may
require indoor physical education specialty classes during the fall and winter. The
floor area would be ideal to attract trade shows and other special events during
the winter season when arena floors are typically not available.
4.0 DARLINGTON SOCCER CLUB
4.1 In the spirit of cooperation and fiscal responsibility, the Darlington Soccer Club is
prepared to make a commitment to a financial contribution of $500,000.00 over a
three (3) year period in support of the indoor soccer facility project.
4.2 This is a substantial commitment from a volunteer organization, and
representatives of the Darlington Soccer Club are confident they will meet their
target. As such, the Club is anxious to initiate their fundraising program and are
anticipating Council's endorsement which legitimizes the project and enhances
their fund raising efforts.
1004
REPORT NO.: CSD.13.03
PAGE 5
4.3 The proposed budget has been reduced from the original amount of
$3,000,000.00 to a revised budget of $2,300,000.00. The Municipality is
committed to the total project cost, however, when the funding of $500,000.00
from the Darlington Soccer Club is applied the actual municipal contribution will
be $1,800.000.00 or approximately 60% of the original facility designed for the
South Courtice Arena site.
4.4 It is also noteworthy that over the past five (5) years, the Darlington Soccer Club
has contributed in excess of $120,000.00 towards the development and
upgrading of municipal outdoor soccer facilities. The Club fully intends to
maintain that commitment in future years in addition to their fund raising efforts
related to the indoor soccer facility.
5.0 PROJECT FINANCING
5.1 It is proposed that the estimated project cost of $2,300,000.00 be debentured,
less any fund raising from the Darlington Soccer Club received prior to the
issuance of the debenture.
5.2 The actual debenture amount will be determined at the time the tender is
awarded. Subsequent to the debenture issuance, the fundraising funds will be
used to help offset impact of the debenture payments on the tax levy.
5.3 The approximate annual debenture repayment for the maximum debenture
amount ($2,300,000.00) is approximately $295,000.00 over ten (10) years and
will represent an increase of 1.5% to tax levy for 2004.
5.4 The Municipality's annual debenture limit has not been exceeded therefore
Ontario Municipal Board approval is not required. The construction of the facility
will also assist to increase the 10 year historical service level average for
development charges purposes. This will be of benefit in the next five (5) year
Development Charges Review for the Indoor Recreation Component.
5.5 It is anticipated the annual operating expenditures will be offset with revenues
from the permitting of the indoor soccer pitch to the Darlington Soccer Club and
other users. An operating budget will be presented to Council prior to the award
of the construction contract.
1005
REPORT NO.: CSD-13-03
PAGE 6
6.0 SITE PLAN
6.1 The recommended site is the Bowmanville Community Park located at Baseline
Road and Green Road in Bowmanville. This site is centrally located within the
Municipality, offers easy access and has excellent visibility. The construction of
the indoor soccer facility will be incorporated into the overall design of the indoor
recreation component of the Community Park and developed in conjunction with
the Outdoor Lacrosse Bowl (if approved) and Engineering Services Department's
Phase I of the outdoor recreation component.
6.2 Because the development of the indoor recreation site is not expected for several
years, it is recommended a conceptual overview of the indoor component be
produced. The location of the indoor soccer facility will be established to
incorporate the long term vision of the indoor recreation complex. That complex
may include a twin pad arena with the potential to expand to four pads, a leisure
swimming pool, community meeting space, etc. It is possible that one of the
arena pads would include stadium seating for approximately 3000 + spectators
plus appropriate parking facilities.
6.3 Site servicing for the indoor soccer facility will be incorporated as part of the
Phase I outdoor recreation plan administered by the Engineering Services
Department.
7.0 SUMMARY
7.1 I n order to meet the October 2004 completion date of the project (scheduled to
coincide with the 12Sth Anniversary of the Darlington Soccer Club) it is necessary
to receive Council endorsement of the project and approval to issue a Request
for Proposal to prepare for the design component of the project.
7.2 The results of the Request for Proposal will be reported to Council in September
2003 with a related recommendation.
8.0 COMMENT
8.1 It is appropriate, as Council considers this report, that Members are also aware of
an issue that has been brought to the attention of staff.
8.2 Several weeks ago, the Director of Community Services received a telephone call
from Mr. John Lay of Clarington, owner of an indoor soccer facility in Oshawa.
Mr. Lay raised concerns that should the Municipality construct an indoor soccer
facility that it would be in direct competition with his facility, and he questions the
need for both facilities.
1006
REPORT NO.: CSD.13'()3
PAGE 7
8.3 Mr. Lay was requested to provide his comments and concerns in writing to the
Municipality and to date has not. Subsequently, Mr. Lay has also contacted staff
of the Engineering Services Department and attended the public open house held
recently for Phase I development of the Bowmanville Community Park to express
his concerns. Mr. Lay has also contacted Members of Council to express his
concerns with the construction of an indoor soccer facility in Bowmanville.
8.4 Further, it is appropriate that as Council considers this report, it is understood that
(if approved) staff will advance the Lacrosse Bowl Project (Report #CSD-14-03)
and the Indoor Soccer Facility simultaneously.
8.5 In essence, should both projects proceed staff will prepare all necessary details
as one project. This will provide the opportunity to realize any potential financial
benefits and will allow effective use of staff resources by combining the two
projects.
Attachments:
Attachment #1 - Council Resolution - February 25, 2002 directing staff to investigate
possible alternative methods to construct an indoor soccer facility
Interested party to be advised of Council's decision:
Darlington Soccer Club
1007
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REPORT CSD-13-03 - ATTACHMENT #1
Q!l[joglon
March 1, 2002
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Mr. I. Alexander
Darlington Soccer Club
35 Rehder Avenue
Bowmanville, Ontario
L1C 1Z9
Dear Mr. Alexander:
Re: Indoor Soccer Facility
. Further to your presentation to the Council of the Municipality of Clarington regarding
the above matter on February 25, 2002 I advise that the following resolution was
passed:
.,.HA T the delegation of lain Alexander be referred to staff for Investigation of
possible alternative methods to construct an indoor Soccer facility..
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"'Latti L. Barrie, A~M.c".T.
7 . ~unlcipal Clerk
PLB:kb
Cc: J. Carauna, Director of Community Services
1008