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REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
General Purpose & Administration
Date: May 20, 2003
Report #: CSD-12-03 File #:
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Resolution #:GIf1~)-{)5
By-law #:
Subject:
Clarington Public Library Main Branch Coffee Kiosk Operation
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-12-03 be received;
2. THAT the operating budget of this operation as presented in this report be
approved;
3. THAT the Finance Department be authorized to create operating revenue and
expenditure accounts for the Library Coffee Kiosk; FORTHWITH.
eph P. Caruana
rector of Community Services
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Franklin Wu
Chief Administrative Officer
JPC/JM
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506
1003
REPORT NO.: CSD-12-03
PAGE 2
1.0 BACKGROUND
1.1 At the request of the Mayor's Office, Community Services Department staff met
with the Clarington Public Library to discuss the possibility of the department
operating a coffee kiosk area that has been built as part of the new library
construction. Over the course of two meetings, an operational plan was
discussed where staff will provide a coffee kiosk service for a six month trial
period.
2.0 PROGRAM
2.1 The proposed hours of operation are provided on Attachment #1. Staff will
monitor the buying patterns and alter the operating hours as required, in
consultation with the Library Director. Staffing of this kiosk will include the use of
existing part time Community Services employees. Based on the need and as
the operation evolves, additional staff may be hired.
2.2 The proposed budget (Attachment #2) anticipates the kiosk will operate in a
deficit position. All revenues will remain with the Municipality to help offset the
expenditures, such as supplies, equipment and staffing. If the trial period is
extended, the Community Services Department would consider a revenue
sharing clause, if and when the annual operating revenues exceed expenditures.
2.3 The Operations Department, Building Services staff, have agreed to provide all
maintenance and cleanup services in the library that may result from the kiosk
operation.
2.4 The proposed menu (Attachment #1) for this operation is limited to coffee, juice,
soft drinks, muffins and pastries. The Clarington Public Library is concerned with
the level of noise that any equipment in the area of their main circulation desk
and as such speciality coffees will not be provided. There is also a concern that
sandwiches and other similar foods may present a nuisance for other patrons. A
physical audit of the location by the Durham Public Health Department
determined that no food preparation could occur on site due to the lack of sink
facilities for the cleaning and disinfecting of dishes and utensils.
1004
REPORT NO.: CSD-12-03
PAGE 3
3.0 COMMENTS
3.1 The lack of allocated space for this operation is going to present issues for the
storage of supplies and the inability to prepare any foods on the premises. Also,
the restrictions put on the menu will hinder the ability to maximize revenues. It is
anticipated this kiosk will operate at a deficit.
3.2 The Community Services Department will endeavour to operate this concession
efficiently by controlling operating costs and generating revenues as best as
possible. Subsequent to the six month trial period, staff will evaluate the
operation and prepare a recommendation regarding a long term arrangement.
Attachments:
Attachment #1 - Hours of Operation and Menu
Attachment #2 - Proposed Operating Budget
1005
REPORT CSD-12-03 - ATTACHMENT #1
Clarinaton Public Library, Main Branch Coffee Kiosk Operation
Hours of Operation
Monday to Friday
Saturday
Sunday (October - May)
1 0:00am - 3:00pm, 6:00pm - 8:00pm
9:00am - 4:00pm
1 :OOpm - 4:00pm
Subject to change based on traffic and purchasing patterns
Menu
Coffee
Tea
Bottled Pop
Bottled Water and Juice
Muffins, Donuts, Assorted Pastries
1006
REPORT CSD-12-03 - ATTACHMENT #2
Proposed Operatina Budaet - June 1 - November 30.2003
Revenues
Concession Sales
$ 5,850.00
Expenditures
Wages Part Time
Food & Beverage
Equipment Purchase
$ 3,650.00
$ 3,250.00
$ 1,600.00*
$ 8,500.00
$ 8,500.00
$ 2,650.00
Deficit
* Equipment purchase will include the following:
Cash Register
Display Trays
Refrigerator
$900.00
$200.00
$500.00
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