HomeMy WebLinkAboutCSD-08-03
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REPORT
COMMUNITY SERVICES DEPARTMENT
Date:
April 22, 2003
General Purpose and Administration Committee
Resolution #: r:?/I! -/ It -05
BY-law#:)W5-s,r ~
File#:
Meeting:
Report #:
eSO-OS-03
Subject:
Clarington Public Library Building - Lower Level Tenants
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-08-03 be received;
2. THAT Council approve the lower level space of the former Library Building for
use by the Clarington Museum Board; and
3. THAT prior to utilizing the lower level space, the Clarington Museum Board
demonstrate to Council that use of the space by the Clarington Museum Board
will not result in additional municipal funding; and,
4. THAT the appropriate Bylaw be forwarded to Council for their approval; and,
5. THAT the Clarington Museum Board be advised of action taken.
Reviewed by(J ~~~.
Franklin Wu
Chief Administrative Officer
J PC/BRT /SC/jm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506
1001
REPORT No. CSD-OS-03
Page 2
1.0 BACKGROUND
1.1 The Clarington Public Library will be relocating to their new facility at the Municipal
Administration Centre in the spring of 2003. As the existing building at
62 Temperance Street will be vacated at that time, Community Services
Department staff has been directed to investigate potential community uses for
the lower level of the library building. The Cultural Review 2002, approved by
Council March 25, 2002, recommended that "the main floor of the present
Bowmanville Library building be dedicated to the Clarington Museum Board for
use as archival, display, program, and meeting and office space."
1.2 The present Clarington Library is situated on lands donated by
Sarah Jane Williams to the Town of Bowmanville by indenture dated
December 10, 1960 which identified the land as "a park and museum to be used
in connection with the historical, cultural and recreational activities for the general
benefit of the community". In 1964 a Memorandum of Agreement was undertaken
to allow for the construction of a library building for the use of the community.
1.3 Currently, the lower level of the library is occupied by various municipal
departments while the new library is being constructed and the Municipal
Administration Centre is expanded. The space available on the lower level of the
library consists of a series of rooms as outlined:
. Multipurpose room - approximately. 40'x 30' - 1200SF
. Office space - approximately 40' x 20' - 800SF
(Occupied by the Library Administration)
. Office space - approximately 21' x 21' - 440SF
(Occupied by Communications and Tourism)
. Staff room - approximately 15' x10' - 150SF
. Book storage room - approximately 15' x 15' - 225SF
. Kitchen - approximately 10' x 8' - 80 SF
1.4 In addition there are three washrooms, maintenance and mechanical rooms and
common hallways. The lower area is also served by an elevator from the main
floor entrance area.
2.0 REQUEST FOR SPACE
2.1 Staff received a total of four requests for use of the available area. Through
discussions with those agencies, and the Municipality's legal counsel, two of the
requests were deemed to qualify as a tenant under the terms of the indenture.
2.2 Of the two qualified requests, one agency has secured space at another location
within the Municipality and has respectfully retracted their request for space.
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REPORT No. CSD-OS-03
Page 3
2.3 As a result, the request from the Clarington Museum Board is the only agency that
has requested use of the vacated space that qualifies as a tenant under the terms
of indenture.
2.4 As previously mentioned, staff recommended through the Cultural Review that the
upper level of the building be dedicated to the Clarington Museum Board. Should
Council approve the staff recommendation to dedicate the lower level of the
building, this would in fact provide the museum with the complete building.
2.5 The Museum administrator has stated that, should the Museum be awarded the
lower level of the building, the Clarington Museum Board would be able to operate
the facility and provide their services with no additional impact to their current
budget allotment.
2.6 As such, staff is recommending dedicating the vacant space to the Clarington
Museum Board subsequent to the Board satisfactorily demonstrating to Council
that there will not be an increase to the Board's budget.
1003