HomeMy WebLinkAbout11/17/2008
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GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE:
TIME:
PLACE:
November 17, 2008
9:30 A.M.
COUNCIL CHAMBERS
1. MEETING CALLED TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST
3. ANNOUNCEMENTS
4. MINUTES
(a)
Minutes of a Regular Meeting of November 3, 2008
401
5. PRESENTATIONS
(a) Pam Lancaster, Stewardship Technician, Ganaraska Region
Conservation Authority, Regarding Update on the Clean Water-
Healthy Land Financial Assistance Program
(b) Nancy Taylor, Director of Finance, Regarding Reassessment Impacts
and Issues
6.
DELEGATIONS (Draft List at Time of Publication - To be Replaced with Final List)
601
(a) Terra Sayer, Disaster Management Coordinator, Canadian Red Cross,
Regarding Region of Durham Disaster Management
(b) Peter Bischoff, Principal, Dr. Ross Tilley and Maria Keene, Vice-
Principal of School Council, Regarding Sign Permit for Dr. Ross Tilley
School.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1 C 3A6 T 905-623-3379
G.P. & A. Agenda - 2 - November 17, 2008
7. PUBLIC MEETINGS
(a) Application to Amend the Clarington Official Plan 701
Applicant: Patricia Stephenson, Robert and Daniele Stephenson and
Garthwood Homes Limited
Report: PSD-117-08
(b) Proposed Street Name Change Osbourne Road to Osborne Road and 703
Pettit Court to Lobb Court
Report: PSD-118-08
8. PLANNING SERVICES DEPARTMENT
(a) PSD-117-08 Proposed Official Plan Amendment to Delete a Public 801
School Site and Adjust Housing/Population Targets
Accordingly
Applicants: Patricia Stephenson, Robert and Daniele
Stephenson, and Garthwood Homes Limited
(b) PSD-118-08 Street Name Changes for Osbourne Road and Pettit Court 809
(c) PSD-119-08 Monitoring of the Decisions of the Committee of 815
Adjustment for the Meeting of October 30, 2008
(d) PSD-120-08 Application for Removal of Part Lot Control 818
Applicant: Homestate Construction Inc.
(e) PSD-121-08 Update on Draft Proposed Terms of Reference for the 824
Development of an Assessment Report and Source
Protection Plan for Trent Conservation Coalition Source
Protection Region and Credit Valley/Toronto/CLOCA
Source Protection Region
(f) PSD-122-08 Energy From Waste Site Liaison Committee Appointment 831
(g) PSD-123-08 Darlington lB' New Nuclear Power Plant Project 837
Comments on the Draft Environmental Impact Statement
Guidelines and Draft Joint Review Panel Agreement
9. ENGINEERING SERVICES DEPARTMENT
(a) EGD-051-08 Monthly Report on Building Permit Activity for
October 2008
901
10. OPERATIONS DEPARTMENT
No Reports
G.P. & A. Agenda
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November 17, 2008
11. EMERGENCY AND FIRE SERVICES DEPARTMENT
(a) ESD-016-08 Monthly Response Report
1101
12. COMMUNITY SERVICES DEPARTMENT
No Reports
13. MUNICIPAL CLERK'S DEPARTMENT
No Reports
14. CORPORATE SERVICES DEPARTMENT
(a) COD-069-08 RFP2008-9, Sale of Total Hockey Assets & Licensing of 1401
Total Hockey Trade Mark
15. FINANCE DEPARTMENT
(a) FND-027-08 2007 Audited Financial Statements
1501
(b) FND-028-08 Provincial Education Tax Rates
1509
(c) FND-029-08 Financial Update as at September 30,2008
1513
16. CHIEF ADMINISTRATIVE OFFICE
No Reports
17. UNFINISHED BUSINESS
18. OTHER BUSINESS
19. COMMUNICATIONS
20. ADJOURNMENT
c;~!J!mgron
General Purpose and Administration Committee
Minutes
November 3, 2008
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, November 3,2008 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Absent:
Also Present:
Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor W. Woo (vacation)
Chief Administrative Officer, F. Wu
Internal Auditor, Laura Barta
Deputy Fire Chief, Emergency Services, M. Berney
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services/Human Resources, M. Marano
Deputy Clerk, A. Greentree
Administrative Assistant to the Municipal Clerk, C. Fleming
Mayor Abernethy chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Mayor Abernethy indicated that he would be stating a pecuniary interest with respect to
Report PSD-114-08, delegations (c), (d) and (e), and correspondence item (b).
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Minutes
November 3, 2008
ANNOUNCEMENTS
Councillor Novak announced the following:
. On Tuesday, October 28, 2008, she brought greetings on behalf of the
Municipality to the fourth anniversary of "Making Connections for Clarington" held
at St. John's Church.
· On Wednesday, October 29,2008, she brought greetings on behalf of the
Municipality to the Clarington Board of Trade's "Bridges to Better Business".
· On Friday, October 31,2008, she had the pleasure of judging the staff Halloween
Costume Contest. Winners of the group theme were the "Redneck Brides" from
the Municipal Clerk's Department and Jacky Mainguy and her dog Jackson,
winner of the individual prize dressed as a "Flower Pot and Bee".
Councillor Novak also announced of an incident in North Oshawa, just south of Coates
Road where a large pack of coyotes took down a 1300 pound cow. Councillor Novak
advised she would provide the information to Councillors covering the rural areas.
Councillor Hooper announced that the hamlet of Hampton will be holding a Christmas
Craft and Bake Sale at the Hampton Church on Saturday, November 8,2008, featuring
Canadian-made crafts.
MINUTES
Resolution #GPA-596-08
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on October 20,2008, be approved.
CARRIED
PRESENTATIONS
Carlos Salazar, Manager of Community Planning and Design, Planning Services
Department and Dean Jacobs, Planner, provided the Committee with a presentation
regarding Report PSD-115-08. They highlighted the status of the Region of Durham's
planning process to conform with the Growth Plan for the Greater Golden Horseshoe,
2006. The three growth scenarios identified by the Region's consultants are:
continuing a dominant west anchor, focusing on a central hub for Durham, and
reinforcing existing communities. The impacts of the recommended growth scenario, on
Clarington, were highlighted while focusing on population and household projections,
intensification within the built boundary, housing unit forecast for greenfields,
employment forecast and land needs. Staff recommendations were briefly discussed
including the need for increased public participation.
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General Purpose and Administration Committee
Minutes
November 3, 2008
DELEGATIONS
Gary Dusseldorp, President Local 3139 Clarington Firefighters Association addressed
the Committee regarding the Master Fire Plan. Mr. Dusseldorp stated the Association
recognizes that it is the responsibility of Council to determine and provide the level of
fire protection services and resources but despite safeguards and technological
advances, firefighting remains one of the most dangerous occupations. He briefly
spoke on three issues, being the staff report respecting the Master Fire Plan, the
concept of the Ontario Fire Marshall's 10 in 10 guideline, and overall staffing concerns
of full-time firefighters. Mr. Dusseldrop stated that no other lakefront fire services
respond with less than four firefighters. Admittedly career firefighters rely on volunteers
for backup, and volunteers are valued, but they are not always available and therefore
they are not guaranteed to respond. The Association requests Council to have four
firefighters on initial responding pumpers; provide a depth of response, beginning by
relocating the Newcastle fire hall and staffing it full-time; work to meet the OFM 10 in 10
guideline; and follow the Master Fire Plan for the remainder of the term of council.
Kelvin Whalen, Kaitlin Group, addressed the Committee regarding Addendum to Report
PSD-091-08. Mr. Whalen restated his concerns as were conveyed to Committee on
September 8, 2008. The applicant is seeking the ability to continue to work with staff in
addressing any outstanding issues to determine solutions for a project that is financially
feasible. Mr. Whalen requested the Committee to reject the recommendations
contained in the Addendum to Report PSD-091-08.
Deputy Mayor Novak assumed the Chair.
Mayor Abernethy stated a pecuniary interest with respect to the delegations of David
McKay, Randy Jeffery and Beth Kelly as his son rents property from Randy Jeffery.
Mayor Abernethy refrained from discussion and voting on these matters.
David McKay, MHBS Planning representing Shoppers Realty Inc., addressed the
Committee regarding Report PSD-114-08. They are in full support of the staff
recommendation. His client is dealing with number of issues raised by property owners
and has had discussions with Valliant and Mr. Jeffery, but they believe that this is a
private matter and should not affect Council's decision on zoning matters. Mr. McKay
confirmed that there will be 115 parking spaces on site. Shoppers will not put in parking
controls or charge for parking on that site.
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General Purpose and Administration Committee
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November 3, 2008
Randy Jeffery, Birchdale Investments addressed the Committee regarding Report
PSD-114-08. There are several concerns regarding the proposal that will have to be
addressed before they will sign an access agreement for access over their main
entrance. Some of those concerns include entrance widening, medians, and a concrete
median. Mr. Jeffery advised that their main concerns are outlined in their letter of
October 30, 2008 and primarily concerns the second storey doctors' offices. They
would like to see the offices removed from the plan which would ensure that parking
would be for retail only. Patient parking is usually more long-term and thus takes up
space for their consumers. Parking in their lot is already at a premium and the
anticipated patient parking will only augment this issue.
Beth Kelly, Valliant Property, addressed the Committee regarding Report PSD-114-08.
They still have not reached a resolution with their Shopper's tenant regarding the
leasing issue. Their lawyers advise the tenant will be in contravention of their lease
should this new Shoppers be developed. Ms. Kelly explained that their property on the
south/east corner of Trulls Road and Highway 2 is the next site for them to develop.
The development of this Shoppers may interfere with their ability to move ahead with
the development at this vacant site.
Mayor Abernethy chaired this portion of the meeting.
Linda Gasser addressed the Committee regarding Report PSD-11 0-08. Ms. Gasser
believes that staff have done good job of addressing issues. She requested that a
formal financial impact analysis e undertaken to provide Clarington with a better
understanding of the true costs of this project (including loss of tax revenue through to
cost for additional fire and emergency service, and maintaining road connectivity during
and post construction). There is a significant amount of farmland lost with this plan and
our farm land is Clarington's most valuable asset. This agricultural land and our clean
water could position us as a major supplier of food. Ms. Gasser requested Council to
request the Region to undertake an analysis of the class and amount of farmland to be
lost, including remnant parcels. This should be considered with acreages considered
for employment land. If the Region does not agree to proceed with analyses, she
requested that Council consider undertaking the analysis. Ms. Gasser requested the
Committee to push for reasonable response times to issues raised by residents affected
by the proposed route.
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General Purpose and Administration Committee
Minutes
November 3, 2008
Linda Gasser addressed the Committee regarding Report PSD-115-08. She stated that
she has not heard of any reason for this matter to be dealt with on November 25, 2008
as the deadline for conformity is June 2009. Ms. Gasser believes we need to get this as
right as we can, and Clarington Council should ensure Durham Region allows this to
happen. She is concerned that the preferred scenario was adopted without comparison
of the three options. The necessary financial information needs to be reviewed. She
further stated that she does not support the designation of employment lands beyond
2031 because the potential changes in Provincial and Federal priorities create too much
uncertainty. The resulting elimination of our urban boundaries is contrary to the
Clarington Official Plan. Ms. Gasser encouraged the Committee to support the staff
recommendations for increased public participation.
Wendy Bracken addressed the Committee regarding the Durham York Residual Waste
Environmental Assessment. She expressed her support of the Province's recent .
announcement regarding legislation respecting waste diversion, and believes this to be
a progressive step for all. The proposed framework places the burden of waste on the
manufacturer. Ms. Bracken believes that "zero waste" comes first before considering
disposal options that could be detrimental to our health. If we proceed with the burning
of recyclables we are not consistent with zero waste. Looking to the future all forces
including the public, industry and the Province will be working towards less waste. Ms.
Bracken believes this recent announcement will change the playing field and that any
decisions regarding incineration should be postponed to allow the shift to take affect
and the benefits to be realized. She requested that Council re-affirm its position as an
unwilling host.
Richard Ward addressed the Committee regarding his property taxes. Mr. Ward stated
he remains unsatisfied with Council's decision to only receive his comments for
information. He remains unsatisfied with the tax information he was supplied and was
really in search of a forensic audit of the charges applied against his property. He is
seeking justification for the refusal of re-designating his property during the Official Plan
review. He believes his only option at this time is to contact the Ontario Provincial
Police to initiate a criminal investigation. Mr. Ward requested the Committee to
encourage the Durham Regional Police to relinquish their responsibility for such an
investigation to the Ontario Provincial Police so that they may investigate his numerous
concerns.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
There were no Public Meetings scheduled.
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Minutes
November 3, 2008
Resolution #GPA-597 -08
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT Committee recess for ten minutes.
CARRIED
The meeting reconvened at 11 :05 a.m.
PLANNING SERVICES DEPARTMENT
CONSENT TO TRANSFERS AND CHARGES OF LANDS WITHIN DRAFT PLAN OF
SUBDIVISION INCLUDING PHASE 6 (EIRAM DEVELOPMENT CORP.)
Resolution #GPA-598-08
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT Report PSD-109-08 be received;
THAT Council authorize the Municipality's solicitor, on behalf of the Municipality, to
consent to all transfers and charges as required by Instrument No. L T502873 or
alternatively, to take all necessary steps to remove Instrument No. L T502873 from the
title to the lands to which it applies; and
THAT all interested parties listed in Report PSD-109-08 and any delegations be advised
of Council's decision.
CARRIED
HIGHWAY 407 EAST ENVIRONMENTAL ASSESSMENT MUNICIPALITY OF
CLARINGTON COMMENTS ON TECHNICALLY PREFERRED ROUTE
Resolution #GPA-599-08
Moved by Councillor Foster, seconded by Councillor Trim
THAT Report PSD-110-08 be received;
THAT Report PSD-110-08 and Attachment 2 to Report PSD-110-08, be approved as
the Municipality of Clarington's comments on the Highway 407 East Environmental
Assessment Technically Preferred Route;
THAT the Ministry of Transportation be requested to establish a working group, to
include the Ministry of Municipal Affairs and Housing, the area municipalities, the
Region of Durham, and the Conservation Authorities, to develop a comprehensive
strategy for dealing with the remnant parcels created by the 407 mainline and Links;
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November 3, 2008
THAT the Ministry of Transportation be further advised that it is the position of the
Municipality of Clarington that the recommended grade separations proposed for local
roads are acceptable providing that Middle Road is included as an additional crossing
and that the grade separations are constructed to include the requirements for the
movement of agricultural equipment and pedestrians and the conditions contained in
Report PSD-11 0-08;
THAT the Ministry of Transportation be advised that it is the position of the Municipality
of Clarington that Holt Road between Taunton Road and the Sixth Concession Road
should be improved to year-round municipal road standards as part of the 407 works to
replace Rundle Road;
THAT the Clarington Highway 407 Community Advisory Committee, the Clarington
Agricultural Advisory Committee, and the Clarington Heritage Committee be thanked for
their input and assistance;
THAT a copy of Report PSD-110-08 and Council's decision be forwarded to the Ministry
of Transportation and AECOM; and
THAT all interested parties listed in Report PSD-11 0-08 and any delegations be advised
of Council's decision.
CARRIED
PETERBOROUGH VICTORIA NORTHUMBERLAND AND CLARINGTON CATHOLIC
DISTRICT SCHOOL BOARD SURPLUS PROPERTY SALE ST. STEPHEN'S
ELEMENTARY SCHOOL
Resolution #GPA-600-08
Moved by Councillor Hooper, seconded by Mayor Abernethy
THAT Report PSD-111-08 be received;
THAT the Peterborough Victoria Northumberland and Clarington Catholic District
School Board be advised that the Municipality of Clarington declines the offer to
purchase the St. Stephen's Elementary School, 80 Rhonda Boulevard, Bowmanville;
and
THAT the Peterborough Victoria Northumberland and Clarington Catholic District
School Board be notified of Council's decision.
REFERRED BACK TO STAFF
(See following motion)
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General Purpose and Administration Committee
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November 3, 2008
Resolution #GPA-601-08
Moved by Mayor Abernethy, seconded by Councillor Trim
THAT Report PSD-111-08 be referred back to staff for a review of any environmental
. aspects of the facility and for consideration of any opportunity for this facility to be used
by the Clarington Older Adults Association; and
THAT staff report back to the Committee on their findings.
CARRIED
MINOR VARIANCE TO SIGN BY-LAW 97-157
APPLICANT: DR. AMIT SHARDA
Resolution #GPA-602-08
Moved by Councillor Robinson, seconded by Mayor Abernethy
THAT Report PSD-112-08 be received;
THAT the application for Minor Variance to the Municipality of Clarington Sign
By-law 97-157, submitted by Dr. Amit Sharda, to permit a reduction in the minimum
required setback from a road allowance from 1 metre to .25 metres for a ground sign
and a temporary sign, and to permit a window sign for each business, be approved; and
THAT all interested parties listed in Report PSD-112-08 and any delegations be advised
of Council's decision.
CARRIED
REPORT FOR INFORMATION REGARDING RESOLUTION OF THE APPEAL OF
LAND DIVISION APPLICATION LD004/2008
APPLICANT: ERHARDT WITZKE
Resolution #GPA-603-08
Moved by Councillor Hooper, seconded by Mayor Abernethy
THAT Report PSD-113-08 be received for information; and
THAT all interested parties listed in Report PSD-113-08 and any delegation be advised
of Council's decision.
CARRIED
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Mayor Abernethy stated a pecuniary interest with respect to Report PSD-114-08 as his
son rents property from Randy Jeffery. Mayor Abernethy refrained from discussion and
voting on this matter.
REZONING APPLICATION TO PERMIT A SHOPPERS DRUG MART AND SECOND
STOREY OFFICE SPACE
APPLICANT: SHOPPERS REALTY INC.
Resolution #GPA-604-08
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report PSD-114-08 be received;
THAT the proposed amendment to Zoning By-law 84-63 to permit the development of a
mixed use building be approved and that the by-law as contained in Attachment 3 to
Report PSD-114-08 be passed;
THAT the Holding (H) symbol be removed at such time as the owner has entered into a
site plan agreement with the Municipality, obtained easements under the Ontario
Planning Act for a joint access and a rear laneway in favour of the adjacent landowner
and completed site remediation to the satisfaction of the Regional Municipality of
Durham; and
THAT the Region of Durham, all interested parties listed in Report PSD-114-08, and
any delegations at the Public Meeting be advised of Council's decision.
CARRIED
TRANSFER OF LANDS TO THE REGION OF DURHAM FOR PART OF THE
RELOCATED INTERSECTION OF BOSWELL DRIVE SOUTH OF REGIONAL
HIGHWAY 2 IN CONNECTION WITH THE DEVELOPMENT OF LANDS OWNED BY
PLAYERS BUSINESS PARK LTD. AND WEST DIAMOND PROPERTIES INC. WEST
AND NORTH OF GREEN ROAD AND REGIONAL HIGHWAY 2
Resolution #GPA-605-08
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Report PSD-116-08 be received; and
THAT Council pass a by-law (Attachment 2 to Report PSD-116-08) to authorize the
Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to execute all
documents necessary to transfer for a nominal consideration Parts 2 and 5 shown on
the draft Reference Plan contained in Attachment 1 to Report PSD-116-08 to the
Regional Municipality of Durham.
CARRIED
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General Purpose and Administration Committee
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November 3, 2008
CLARINGTON OFFICIAL PLAN REVIEW, REGION'S GROWING DURHAM - DRAFT
RECOMMENDED GROWTH SCENARIO AND POLICY DIRECTIONS - REPORT
DATED SEPTEMBER 23,2008 PLACES TO GROW IMPLEMENTATION
Resolution #GP A-606-08
Moved by Mayor Abernethy, seconded by Councillor Robinson
THAT Report PSD-115-08 be received;
THAT Report PSD-115-08 be. endorsed as Council's formal comments on the Region's
Draft Recommended Growth Scenario and Policy Directions Report dated
September 23, 2008; and
THAT Report PSD-115-08 be sent to the area municipalities, Regional Planning, the
Ministry of Municipal Affairs and the Ministry of Energy and Infrastructure.
CARRIED AS AMENDED
(See following motion>
Resolution #GPA-607-08
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the foregoing resolution #GPA-606-08 be amended by adding the following:
"THAT the Region of Durham be requested to hold public meetings in each area
municipality on the Draft Recommended Growth Scenario prior to endorsement by
Regional Council;
THAT the Region of Durham be advised that Clarington Council does not support the
designation of future growth areas beyond the 2031 and that significant viable urban
separators should be maintained between the Courtice, Bowmanville and Newcastle
Village urban areas to permanently protect some of the best agricult\.lralland in the
Region; and
THAT the Region focus on servicing and marketing existing Employment Areas,
particularly in proximity to the Courtice Water Pollution Control Plant, rather than
designating expensive-to-service lands near a future Highway 407."
CARRIED
The foregoing Resolution #GPA-606-08 was then put to a vote and carried as amended.
Councillor Foster chaired this portion of the meeting.
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November 3, 2008
ENGINEERING SERVICES DEPARTMENT
REGULATORY MAXIMUM SPEED LIMITS FOR MUNICIPAL ROADS AND
CONSTRUCTION ZONES
A corrected version of the map (page 917 of the Agenda) was distributed to Members of
Council.
Resolution #GPA-608-08
Moved by Mayor Abernethy, seconded by Councillor Hooper
THAT Report EGD-047-08 be received;
That pursuant to the Highway Traffic Act, R.S.O. 1990 Chapter H.8 section 128(1) the
municipality pass by-laws to establish new regulatory speed zones;
THAT the Operations Department make necessary arrangements to purchase and
install the regulatory signs necessary to bring the new speed zones and by-law into
effect;
THAT the Director of Engineering Services be appointed to designate the Municipality of
Clarington roadways or portions thereof as construction zones, as well as to set the
speed limit in those construction zones, and the doubling of speed fines in these
construction zones when workers are present, pursuant to the provisions of the
Highway Traffic Act, R.S.O. 1990 Chapter H.8 section 128(8.1) as amended; and
THAT the proposed by-law and schedules attached to Report EGD-04 7-08 be
approved.
CARRIED
2008 WATERFRONT TRAIL INVESTMENT PROGRAM
Resolution #GPA-609-08
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report EGD-048-08 be received; and
THAT Council endorse the Courtice Waterfront Trail project described in section 3.3 of
Report EGD-048-08 as Clarington's submission for consideration in the 2008 Waterfront
Trail Investment Program.
CARRIED
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November 3, 2008
NEWCASTLE MEADOWS SUBDIVISION PHASE 3, BOWMANVILLE
PLAN 40M-2022 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION
BY-LAWS', ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND
OTHER RELATED WORKS
Resolution #GPA-61 0-08
Moved by Councillor Novak, seconded by Mayor Abernethy
THAT Report EGD-049-08 be received;
THAT the Director of Engineering Services be authorized to issue a lCertificate of
Acceptance' for the Roads and Above ground Services, which include roads and other
related Works constructed within Plan 40M-2022; and
THAT Council approve the by-laws attached to Report EGD-049-08, assuming certain
streets within Plan 40M-2022 as public highways.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
EMERGENCY AND FIRE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
LAKERIDGE HEALTH OSHAWA CARDIOVASCULAR PREVENTION AND
REHABIUT A TION PROGRAM
Resolution #GPA-611-08
Moved by Mayor Abernethy, seconded by Councillor Hooper
THAT Report CSD-021-08 be received;
THAT the Mayor and Clerk be authorized to execute a two (2) year agreement with an
option to extend the agreement for an additional 12 months between the Municipality of
Clarington and Lakeridge Health Cardiovascular Prevention and Rehabilitation
Program, Attachment #1 to Report CSD-021-08;
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THAT the by-law attached to Report CSD-021-08 as Attachment #2 be approved by
Council; and
THAT Mr. Paul Sawyer of Lakeridge Health be informed of Council's decision.
CARRIED
REQUEST TO REDUCE AGE AT WHICH SENIOR RATE APPLIES - COMMUNITY
. SERVICES PROGRAMS AND SERVICES
Resolution #GPA-612-08
Moved by Councillor Trim, seconded by Councillor Foster
THAT Report CSD-022-08 be received;
THAT the request for the reduction of the "senior" age to be lowered from 65 years to 60
years be denied; and
THAT Mrs. Carole Roughley be informed of Council's Decision.
CARRIED
EMERGENCY EVACUATION CENTRE REQUESTS-
P.R.Y.D.E. LEARNING CENTRES INC. AND DR. ROSS TILLEY PUBLIC SCHOOL
Resolution #GPA-613-08
Moved by Councillor Novak, seconded by Mayor Abernethy
THAT Report CSD-023-08 be received;
THAT P.R.Y.D.E Learning Centres Inc. be authorized to utilize the Newcastle & District
Recreation Complex as an Emergency Evacuation Facility for "localized emergencies",
subject to the conditions on which this approval was given, as outlined in the body of
Report CSD-023-08;
THAT Dr. Ross Tilley Public School be authorized to utilize the Bowmanville Indoor
Soccer facility as an Emergency Evacuation Facility for "localized emergencies", subject
to the conditions on which this approval was given, as outlined in the body of Report
CSD-023-08; and
THAT P.R.Y.D.E. Learning Centres Inc. and Dr. Ross Tilley Public School be advised of
action taken.
CARRIED
Councillor Hooper chaired this portion of the meeting.
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November 3,2008
CLERK'S DEPARTMENT
ANIMAL SERVICES QUARTERLY REPORT - JULY - SEPTEMBER, 2008
Resolution #GPA-614-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report CLD-029-08 be received for information; and
THAT a copy of Report CLD-029-08 be forwarded to the Animal Alliance of Canada and
the Animal Advisory Committee.
CARRIED
NEWCASTLE ACCESSIBILITY CHALLENGE
Resolution #GPA-615-08
Moved by Councillor Foster, seconded by Mayor Abernethy
THAT Report CLD-030-08 be received for information.
CARRIED
Mayor Abernethy chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
CL2008-26, 2008 STREET LIGHTING IMPROVEMENTS - VARIOUS LOCATIONS
Resolution #GPA-616-08
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report COD-066-08 be received;
THAT A-Line Utility.com, Dunsford, Ontario with a total bid in the amount of $29,491.50
(Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2008-26, be awarded the contract for 2008 Street Lighting
Improvements - Various Locations as required by the Engineering Department;
THAT the unspent funds of approximately $6,000.00 from the 2008 Budget for Street
lighting Various Locations account #110-32-324-83221-7401 be transferred to the 2008
Budget for Street lighting Lake Road account #110-32-324-83336-7401;
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General Purpose and Administration Committee
Minutes
November 3, 2008
THAT funds required in the amount of $47,900.00 (which includes $29,491.50
tendering, consulting and contingencies) be drawn from the 2008 Engineering Capital
Account #110-32-324-83221-7401 in the amount of $16,000.00 with $31,900.00 being
drawn from the 2008 Engineering Capital Account #110-32-324-83336-7401; and
THAT the By-law marked Schedule "An attached to Report COD-066-08, authorizing the
Mayor and the Clerk to execute the necessary agreement, be approved.
CARRIED
CL2008-38, TWO (2) FOUR WHEEL DRIVE, HD EXTENDED CAB SHORT BOX
PICK-UP TRUCKS AND 16,000 GVW CREW CAB & CHASSIS CIW DUMP BODY &
HOIST CIW STORAGE COMPARTMENT
Resolution #GPA-617-08
Moved by Councillor Trim, seconded by Councillor Hooper
THAT Report COD-067-08 be received;
THAT Quantrill Chev Cadillac, Port Hope, Ontario, being the lowest responsible bidder
for Part A - Two (2) Four Wheel Drive, HD Extended Cab Short Box Pick-Up Trucks
meeting all terms, conditions and specifications of Tender CL2008-38 as required by the
Operations Departments be awarded Part A of the contract;
THAT Donway Ford Sales, Scarborough, Ontario, being the responsible bidder for Part
B 16,000 Crew Cab & Chassis C/W Dump Body & Hoist and Part C 16,000 Cab &
Chassis C/W Dump Body & Hoist which was the closest bid to meet all terms,
conditions and specifications of Tender CL2008-38 as required by the Operations
Department be awarded Part B and Part C of the contract; and
THAT the funds required in the amount of $160,651.20 (plus G.S.T.), be drawn from
accounts as follows:
Department & Account Number
Operations Department - 2008 Capital Budget
Part A Account #110-36-388-83643-7401 Roads New
Part A Account #110-36-388-83650-7401 Parks Replacement of
vehicle #01554
Operations Department - 2007 Capital Budget,
Part B Account #110-36-388-83650-7401 Parks Replacement of
vehicle #98508
Operations Department - 2008 Capital Budget
Part C Account #110-36-388-83650-7401 Parks Replacement of
vehicle #01569
Amou nt
$29,253.96
$33,033.96
$53,529.24
$44.834.04
Total Funds Available $160.651.20
CARRIED
-15 -
415
General Purpose and Administration Committee
Minutes
November 3, 2008
Q2008-28, SNOW CLEARING AND WINTER MAINTENANCE FOR MUNICIPAL LAW
ENFORCEMENT
Resolution #GPA-61B-OB
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report COD-06B-OB be referred back to staff.
MOTION WITHDRAWN
(See following motions)
Resolution #GPA-619-0B
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Quotation Q2008-2B be cancelled and the services of snow clearing and winter
maintenance be re-issued.
CARRIED AS AMENDED
(See following motion)
Resolution #GP A-620-0B
Moved by Councillor Trim seconded by Councillor Robinson
THAT the foregoing resolution #GPA-619-0B be amended to add the following:
"THAT staff report back on servicing options."
CARRIED
Resolution #GPA-619-0B was then put to a vote and carried as amended.
FINANCE DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CHIEF ADMINISTRATIVE OFFICE
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
The Deputy Clerk advised the Committee that Mr. Warman, representing Bowmanville
Creek Developments, had approached her during the break advising that he had
received the Addendum to Report PSD-077-0B on Friday but did not register to speak
before deadline. Mr. Warman indicated to the Deputy Clerk that he would appreciate
the opportunity to address the Committee at today's meeting.
-16 -
416
General Purpose and Administration Committee
Minutes
November 3, 2008
Resolution #GPA-621-0B
Moved by Councillor Trim, seconded by Councillor Novak
THAT rules of procedure be suspended to allow Mr. Warman to address the Committee
at this time.
MOTION LOST
Councillor Novak chaired this portion of the meeting.
ADDENDUM TO PSD-077-08, APPLICATIONS TO AMEND THE CLARINGTON
OFFICIAL PLAN AND ZONING BY-LAW BY BOWMANVILLE CREEK
DEVELOPMENTS INC. TO PERMIT A WIDER RANGE OF COMMERCIAL USES
Resolution #GPA-622-08
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Report PSD-077 -OB be lifted from the table;
THAT Addendum to Report PSD-077-08 and Report PSD-077-0B be received;
THAT Official Plan Amendment No. 54 to the Clarington Official Plan to provide a wider
range of commercial uses on the lands owned by Bowmanville Creek Developments
Inc. be approved as indicated in Attachment 1 to Addendum to PSD-077-0B and that the
necessary by-law be passed;
THAT the application to amend the Municipality of Clarington Zoning By-law 84-63, as
amended, be approved and that the by-law as contained in Attachment 2 to Addendum
PSD-077-0B be passed;
THAT, subject to Recommendation 6 of Addendum to Report PSD-077-0B, an
exception to the Municipality's policy and practice be granted to provide for a private
open space area within the valley lands on an area of approximately 1.6 hectares,
provided that a hotel containing more than B5 guest rooms is constructed on the lands
zoned (H)C5-15 within 6 years of the zoning coming into effect;
THAT prior to adopting the proposed amendments, an agreement of purchase and sale
be made between the applicant and the Municipality to the satisfaction of the
Municipality's solicitor providing for the transfer of the fee simple interest and
possession of the lands zoned (H)EP-16 for nominal consideration if 6 years (or other
timeframe determined by the Committee) following the date when the zoning by-law
comes into affect a hotel, which satisfies Recommendation 5 of Addendum to Report
PSD-077 -OB, has not been constructed on the lands zoned (H)C5-15;
-17 -
417
General Purpose and Administration Committee
Minutes
November 3, 2008
THAT an appropriate 'by~law be passed for the Mayor and Clerk to execute an
agreement;
THAT a copy of the Addendum to Report PSD-077 -OB and Council's decision be
forwarded to the Regional Municipality of Durham Planning Department; and
THAT all interested parties listed in Addendum to Report PSD-077 -OB and any
delegations be advised of Council's decision.
MOTION LOST
(See following motions)
Resolution #GPA-623-0B
Moved by Mayor Abernethy, seconded by Councillor Trim
THAT the Addendum to Report PSD-077-0B be referred back to staff to come forth at
the next Council meeting with the necessary amendments to the proposed by-law to
ensure that the site is developed with a hotel.
MOTION LOST
Resolution #GPA-622-0B was then put to a vote and the motion lost.
Resolution #GPA-624-0B
Moved by Mayor Abernethy, seconded by Councillor Trim
THAT Addendum to Report PSD-077 -OB be referred back to staff.
MOTION LOST
Resolution #GPA-625-0B
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report PSD-077-0B be lifted from the table;
THAT Addendum to Report PSD-077-0B and Report PSD-077-0B be received;
THAT Official Plan Amendment No. 54 to the Clarington Official Plan to provide a wider
range of commercial uses on the lands owned by Bowmanville Creek Developments
Inc. be approved as indicated in Attachment 1 to Addendum to PSD-077 -08 and that the
necessary by-law be passed;
THAT the application to amend the Municipality of Clarington Zoning By-law B4-63, as
amended, be approved and that the by-law as contained in Attachment 2 to Addendum
PSD-077-0B be passed;
-18 -
418
General Purpose and Administration Committee
Minutes
November 3, 2008
THAT, subject to Recommendation 6 of Addendum to Report PSD-077-0B, an
exception to the Municipality's policy and practice be granted to provide for a private
open space area within the valley lands on an area of approximately 1.6 hectares,
provided that a hotel containing more than B5 guest rooms is constructed on the lands
zoned (H)C5-15 within 5 years of the zoning coming into effect;
THAT prior to adopting the proposed amendments, an agreement of purchase and sale
be made between the applicant and the Municipality to the satisfaction of the
Municipality's solicitor providing for the transfer of the fee simple interest and
possession of the lands zoned (H)EP-16 for nominal consideration if 5 years (or other
timeframe determined by the Committee) following the date when the zoning by-law
comes into affect a hotel, which satisfies Recommendation 5 of Addendum to Report
PSD-077-0B, has not been constructed on the lands zoned (H)C5-15;
THAT an appropriate by law be passed for the Mayor and Clerk to execute an
agreement;
THAT a copy of the Addendum to Report PSD-077 -OB and Council's decision be
forwarded to the Regional Municipality of Durham Planning Department; and
THAT all interested parties listed in Addendum to Report PSD-077 -OB and any
delegations be advised of Council's decision.
REFFERED TO STAFF
(See following motion>
Resolution #GPA-626-0B
Moved by Councillor Trim, seconded by Councillor Hooper
THAT Addendum to Report PSD-077 -OB be referred back to staff for a written report to
be presented to Committee at the General Purpose and Administration Committee
Meeting scheduled for December 1, 200B.
CARRIED
ADDENDUM TO PSD-091-08, APPLICATIONS FOR PROPOSED DRAFT PLAN OF
SUBDIVISION, OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW
AMENDMENT TO PERMIT A MIXED RESIDENTIAL DEVELOPMENT IN PORT
DARLINGTON NEIGHBOURHOOD
APPLICANT: PORT DARLINGTON LAND CORPORATION
Resolution #GPA-627-0B
Moved by Councillor Foster, seconded by Councillor Hooper
THAT Addendum to Report PSD-091-08 and Report PSD-091-08 be received;
-19 -
419
General Purpose and Administration Committee
Minutes
November 3, 2008
THAT the applications for amendment to the Clarington Official Plan, Files COPA
2002-006, Draft Plan of Subdivision, S-C-2002-002 and Amendment to the Zoning
By-law, file ZBA 2002-002, submitted on behalf of Port Darlington Land Corporation, be
denied; and
THAT the Durham Region Planning Department and all interested parties listed in
Addendum to Report PSD-091-0B and any delegations be advised of Council's decision.
CARRIED
DELEGATION - GARY DUSSELDORP - REGARDING MASTER FIRE PLAN
Resolution #GPA-62B-OB
Moved by Councillor Robinson, seconded by Mayor Abernethy
THAT the delegation of Gary Dusseldorp be received with thanks.
CARRIED
DELEGATION - WENDY BRACKEN - REGARDING DURHAM YORK RESIDUAL
WASTE ENVIRONMENTAL ASSESSMENT
Resolution #GPA-629-0B
Moved by Councillor Foster, seconded by Councillor Trim
THAT the delegation of Wendy Bracken be received with thanks.
CARRIED
DELEGATION - RICHARD WARD - REGARDING HIS PROPERTY TAXES
Resolution #GPA-630-0B
Moved by Councillor Foster, seconded by Mayor Abernethy
THAT the request of Richard Ward for Council to encourage the Durham Regional
Police Service to relinquish responsibility for investigation to the Ontario Provincial
Police to investigate his numerous concerns, be denied.
CARRIED
- 20 -
420
General Purpose and Administration Committee
Minutes
November 3, 2008
OTHER BUSINESS
PROVINCIAL ZERO WASTE INITIATIVE - PUBLIC CONSULTATION
Resolution #GPA-631-0B
Moved by Councillor Foster, seconded by Councillor Hooper
THAT the Ministry of the Environment be requested to host a Zero Waste Public
Consultation Session in Clarington.
CARRIED
COMMUNICATIONS
MEMORANDUM FROM THE DEPUTY CLERK REGARDING APPOINTMENT TO
FILL VACANCY ON THE ENERGY FROM WASTE SITE LIAISON COMMITTEE
Resolution #GPA-632-0B
Moved by Councillor Foster, seconded by Councillor Trim
THAT Kathy Coupland be appointed to the Region of Durham and York Region Energy
From Waste Facility Site Liaison Committee.
CARRIED
Mayor Abernethy stated a pecuniary interest with respect to Correspondence item (b)
as his son rents property from Randy Jeffery. Mayor Abernethy refrained from
discussion and voting on this matter.
MEMORANDUM FROM THE DIRECTOR OF PLANNING SERVICES REGARDING
CORRESPONDENCE RECEIVED FROM BIRCH DALE DEVELOPMENTS LTD.
CONCERNING REPORT PSD-114-08
Resolution #GPA-633-08
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the memorandum from the Director of Planning Services regarding
correspondence received from Birchdale Developments Ltd. concerning Report
PSD-114-0B be received.
CARRIED
- 21 -
421
General Purpose and Administration Committee
Minutes
November 3, 2008
Resolution #GPA-634-0B
Moved by Councillor Trim, seconded by Councillor Robinson
THAT in accordance with Section 239 of the Municipal Act, 2001, the meeting be closed
for the purpose of discussing a labour relations matter and a matter of potential litigation
respecting a property within Clarington.
CARRIED
The meeting reconvened in open session at 2:04 p.m.
RISE AND REPORT
Mayor Abernethy reported that two items were discussed in closed session in
accordance with Section 239 (2) of the Municipal Act, 2001, as amended.
ADJOURNMENT
Resolution #GPA-635-0B
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the meeting adjourn at 2:07 p.m.
CARRIED
MAYOR
DEPUTY CLERK
- 22-
422
DRAFT LIST
OF DELEGATIONS
GPA Meeting: November 17, 2008
(a) Terra Sayer, Disaster Management Coordinator, Canadian Red Cross,
Regarding Region of Durham Disaster Management
(b) Peter Bischoff, Principal, Dr. Ross Tilley and Maria Keene, Vice-Principal
of School Council, Regarding Sign Permit for Dr. Ross Tilley School.
601
CJ. n
L~WJJJgro
PUBLIC MEETING
REPORT # PSD-117-08
PATRICIA STEPHENSON, ROBERT AND
CORPORATION OF THE DANIELE STEPHENSON AND GARTHWOOD
MUNICIPALITY OF CLARINGTON HOMES LIMITED
NOTICE OF PUBLIC MEETING
I DEVELOPMENT APPLICATION BY:
PATRICIA STEPHENSON, ROBERT AND DANIELE
STEPHENSON AND GARTHWOOD HOMES LIMITED
AN APPLICATION TO AMEND THE CLARlNGTON OFFICIAL PLAN
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed
Official Plan Amendment under Section 17 of the Planning Act, 1990, as amended.
APPLlCATION..DET AILS
The proposed Official Plan Amendment submitted by Patricia Stephenson, Robert and Daniele Stephenson and
Garthwood Homes Limited would delete a public secondary school symbol and adjust housing and population
targets in the Foster Nelghbourhood from 1775 Total Units to 1950 Total Units and 5100 to 5600 people. A
related application proposing a Design Plan for the northwest portion of the Foster Neighbourhood has been
submitted to implement the proposed change.
The subject property is located in Part Lots 31 and 32, Concession 2, former Township of Clarke as shown on
reverse.
Planning File No.: COPA2007-0014
Related Planning File No.: PLN 31.5.11
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make
comments, identify issues and provide additional information relative to the proposed development. The public
meeting will be held on:
DATE~ Monday, November 17,2008
TIME: 9:30 a.m.
PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance St, Bowmanvllle, Ontario
ANY PERSON may attend the pUblic meeting and/or make written or verbal representation either in support of or
in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and
Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you
can make a deputation to Council at their meeting on Monday, November 24, 2008, commencing at 7:00 p.m.
Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday
noon, November 19,2008, to have your name appear in the Agenda.
COMMENTS OR QUESTIONS?
If you wish to be notified of subsequent meetings or the adoption of the proposed official plan, official plan
amendment, or of the refusal of a request to amend the official plan, you must make a written request to the
Clerk's Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1 C 3A6.
An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for
approval, unless it is determined during the review process that the Amendment is exempt from Regional
approval. For an exempt Amendment, the decision to adopt by Clarington Council becomes final, subject to any
appeal during the statutory appeal period. Additional information relating to the proposal is available for
inspection between 8:30 a.m. and 4:30 p.m. (dUring July and August 8:00 a.m. and 4:00 p.m.) at the Planning
Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L 1 C 3A6, or by calling Bob Russell
at (905) 623-3379 extension 341 or bye-mail atbrussell@clarington.net.
APPEAL
If a person or public body does not make oral submissions at a public meeting or make written submissions to
the Municipality of Clarington Planning Services Department before the proposed official plan or official plan
amendment is adopted, the person or public body is not entitled to appeal the decision of Clarington Council to
the Ontario Municipal Board.
If a person or public bOdy does not make oral submissions at a public meeting or make written submissions to
the Municipality of Clarington before the proposed official pian or official plan amendment is adopted, the person
or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board
unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party.
day of October, 2008.
D id orne, M.C./.P., R.P.P.
Director of Planning Services
Municipality of Clarington
40 Temperance Street
Bowmanvllle, Ontario
L 1 C 3A6
701
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CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
PUBLIC MEETING
REPORT # PSD-118-08
MUNICIPALITY OF
CLARINGTON
I PROPOSED STREET NAME CHANGE:
Osbourne Road to Osborne Road
Pursuant to Section 27(1) of the Municipal Act, notice is hereby given of a meeting to be held on
November 17, 200B, to consider a proposed amendment to By-law B6-112, a by-law governing
municipal street names. The meeting will be held as follows:
DATE:
TIME:
PLACE:
MONDAY, NOVEMBER 17, 2008
9:30 a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance St., Bowmanville, Ontario
The proposed amendment would change the following street name - Osbourne Road to Osborne
Road. The family associated with the history of Darlington Township spells their surname Osborne,
without the "u".
Explanations and details of the properties affected may be obtained, during normal office hours,
from the office of the Planning Services Department in the Municipal Administrative Centre or by
calling Bob Russell of the Planning Services Department at 905-623-3379, ext. 341.
ANY PERSON may attend the public meeting and/or make written or verbal representation either in
support of or in opposition to the proposal. The start time listed above reflects the time at which the
General Purpose and Administration Committee Meeting commences.
If you cannot attend the Public Meeting on this application you can make a deputation to Council at
their meeting on Monday, November 24,2008, commencing at 7:00 p.m. Should you wish to appear
before Council, you must register with the Clerks Department by the Wednesday noon, November
19, 200B, to have your name appear'in the Agenda,
Dates of Publication to be two (2) consecutive weeks.
October 29, 200B November 5, 2008
Dated at the Municipality of Clarington this
Planning File: . PLN ~5.1. 8
R-I
/U "
1/pL_/~~ I
d inne 'C;reentree
Deputy Clerk
Municipality of Clarington
21st
,
day of October, 2008
40 Temperance Street
Bowmanville, Ontario
L 1 C 3A6
IU.j
ClNipn
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
I PROPOSED STREET NAME CHANGE:
Pettit Court to Lobb Court
Pursuant to Section 27(1) of the Municipal Act, notice is hereby given of a meeting to be held on
November 17, 2008, to consider a proposed amendment to By-law 86-112, a by-law governing
municipal street names. The meeting will be held as follows:
DATE:
TIME:
PLACE:
MONDAY, NOVEMBER 17, 2008
9:30 a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance St., Bowmanville, Ontario
The proposed amendment would change the following street name - Pettit Court to Lobb Court.
The Pettit street name has an uncertain origin. Arnold Lobb, was a World War 2 Veteran from
Bowmanville.
Explanations and details of the properties affected may be obtained; during normal office hours,
from the office of the Planning Services Department in the Municipal Administrative Centre or by
calling Bob Russell of the Planning Services Department at 905-623-3379, ext. 341.
ANY PERSON may attend the public meeting and/or make written or verbal representation either in
support of or in opposition to the proposal. The start time listed above reflects the time at which the
General Purpose and Administration Committee Meeting commences.
If you cannot attend the Public Meeting on this application you can make a deputation to Council at
their meeting on Monday, November 24,2008, commencing at 7:00 p.m. Should you wish to appear
before Council, you must register with the Clerks Department by the Wednesday noon, November
19, 2008, to have your name appear in the Agenda.
Dates of Publication to be two (2) consecutive weeks.
October 29, 2008 November 5, 2008
Dated at the Municipality of Clarington this 21St, day of October, 2008
p'an~7: fr;fN 219
~6!1r----- 40 Temperance Street
Deputy Clerk Bowmanville, Ontario
Municipality of Clarington L 1 C 3A6
7nll
ClJJ!.pn
REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, November 17, 200B
Report #: PSD-117-0B
File #: COPA2007-0014 and
X-Ref.: PLN 31.5.11
By-law #:
Subject:
PROPOSED OFFICIAL PLAN AMENDMENT TO DELETE A PUBLIC
SECONDARY SCHOOL SITE AND ADJUST HOUSING/POPULA TION
TARGETS ACCORDINGLY
APPLICANTS: PATRICIA STEPHENSON, ROBERT AND DANIELE
STEPHENSON, AND GARTHWOOD HOMES LIMITED
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-117-08 be received;
2. THAT the Clarington Official Plan Amendment application submitted by Patricia
Stephenson, Robert & Daniele Stephenson, and Garthwood Homes Limited, be
REFUSED; and
3. THAT the Durham Region Planning Department and all interested parties listed in this
report and any delegations be advised of Council's decision.
Submitted by:
Dav'(l J. rome, M.C.I.P., R.P.P.
Director of Planning Services
L-
Reviewed by:
{)~~~
Franklin Wu,
Chief Administrative Officer
BR/CP/sn/df
November 11, 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
801
REPORT NO.: PSD-117-08
PAGE 2
1.0 APPLICATION DETAILS
1.1 Applicants: Patricia Stephenson, Robert & Daniele Stephenson, and Garthwood
Homes Limited
1.2 Owners: (same as applicants)
1.3 Proposal: To delete a public secondary school site from Official Plan Map A4 "Land
Use - Newcastle Village Urban Area" and adjust the Plan's housing and
population targets accordingly
1.4 Location: North of King Avenue West, west of Rudell Road and east of the north-
south portion of the neighbourhood collector road.
2.0 BACKGROUND
2.1 On September 21, 2007, Patricia Stephenson, Robert & Daniele Stephenson, and
Garthwood Homes Limited submitted applications for:
· an Official Plan Amendment to delete a public secondary school site and adjust
the Plan's housing and population targets accordingly; and
· a proposed Neighbourhood Design Plan for the Northwest Portion of the Foster
Neighbourhood.
This report only addresses the proposed Official Plan Amendment.
2.2 Ms. Patricia Stephenson had a related application for a 28 single detached unit plan of
subdivision, which was draft approved in August 2008. This subdivision, fronting on the
west side of Rudell Road, was included in the Foster Northeast Neighbourhood Design
Plan and therefore, was able to proceed in advance of the Foster Northwest
Neighbourhood Design Plan.
2.3 Durham Region staff have advised that the Foster Northwest Neighbourhood Design
Plan could be implemented only in the long term, some time after 2013, given the timing
of water and sanitary servicing provision for this area in the Region's Capital Works
programs.
2.4 The Planning Justification Report stated that the Kawartha Pine Ridge District School
Board approved the removal of the public secondary school symbol after the completion
of its Capital Plan and various Public Meetings that recommended the above symbol
was no longer required.
3.0 LAND CHARACTERISTICS AND SURROUNDING USES
3.1 The public secondary school has not been sited but it is generally located north of and
in proximity to, King Avenue West, west of Rudell Road. The site is flat agricultural
land, slightly rolling, sloping down to the west, with rows of trees as field boundaries.
802
REPORT NO.: PSD-117-08
PAGE 3
3.2 The surrounding uses are as follows:
North: Agricultural land
South: Existing residences fronting King Avenue West and lands for a
future community park
East: Existing residence and vacant land designated urban residential
West: Agricultural land
4.0 PROVINCIAL POLICY
4.1 Provincial Policv Statement
The Provincial Policy Statement (PPS) requires Municipalities to provide for efficient
settlement patterns with a range of uses and opportunities for intensification and
redevelopment. New development is to occur adjacent to existing built-up areas and
shall have a compact form, mix of uses and densities that allow for the efficient use of
land, infrastructure and public service facilities, which includes schools. The
Municipality is required to plan for public service facilities in'a co-ordinated, efficient and
cost-effective manner to accommodate projected needs. The designated school site is
required to meet future needs and the proposed amendment does not conform to the
PPS.
4.2 Provincial Growth Plan
Since the site is outside the built boundary and the neighbourhood has to be planned
with a density target of 50 persons and jobs per hectare. A public secondary school is
community infrastructure contributing to a complete community and more generally,
intensification. In particular, an appropriate range of community infrastructure should be
planned to meet the needs resulting from population changes and to foster complete
communities. This school site is highly accessible, on its primary frontage or southern
boundary, by King Avenue West. King Avenue is a Type A Arterial that is a Regional
Transit Spine.
5.0 OFFICIAL PLANS
5.1 Durham Reoional Official Plan
The Durham Regional Official Plan designates the site Living Area. A public secondary
school is a public facility supportive of residential development and therefore,
appropriate for Living Areas. Cultural facilities, which includes schools, are to be visible,
accessible and very proximate to existing and future transit routes. Durham Hwy No.2,
King Avenue West is a designated Type "A" Arterial road and transit spine.
5.2 Clarinoton Official Plan
The Clarington Official Plan designates the lands Urban Residential Area with a public
secondary school symbol in the Foster Northwest Neighbourhood. The predominant
use of lands designated Urban Residential shall be for housing. Other uses that
through activity, scale and design, are supportive of, compatible with or serve residential
uses may be permitted. Such uses include schools. The Plan specifically states
803
REPORT NO.: PSD-117-08
PAGE 4
elementary and secondary schools are permitted in any residential. The minimum site
area for future secondary school sites shall generally be 8 hectares.
6.0 ZONING BY-LAW
6.1 Zoning By-law 84-63 zones the subject lands "Agricultural Exception (A-1)". The public
use provisions of Zoning By-law 84-63 permit a public secondary school in basically any
zone including the "Agricultural Exception (A-1)" Zone. The lands are expected to be
rezoned together with approval of a Plan of Subdivision for the area.
7.0 PUBLIC NOTICE AND SUBMISSIONS
7.1 Public notice was given by mail to each landowner within 120 metres of the subject
property. Public notice signs were installed on the property's two frontages, one on
King Avenue West (a portion of Durham Highway 2) and one on Given Road.
7.2 As a result of the public notification process, to date, the Planning Services Department
has received no inquiries or comments.
8.0 AGENCY COMMENTS
8.1 Comments have been received from the circulated departments and agencies regarding
both the Clarington Official Plan Amendment and the Neighbourhood Design Plan. Most
agency comments addressed the Neighbourhood Design Plan. Hydro One Network
Inc., Clarington Emergency & Fire Services, Clarington Engineering Services,
Clarington Operations, the Ganaraska Region Conservation Authority, the Ministry of
Transportation, and Durham Region Transit offered no objections to the proposed
Official Plan Amendment.
8.2 Clarington Engineering Services had no objection to the deletion of the Secondary
School symbol and noted that development within the proposed Neighbourhood Plan
will necessitate legal closure of portions of Given Road. All necessary road closures
must take place in accordance with Municipality of Clarington Policy and Procedure for
Road Closures as well as the Municipal Act.
8.3 The Regional Planning Department noted the deletion of the Public Secondary School
site leads to changes in the Newcastle Village population targets that represent a minor
increase. The Regional Official Plan permits flexibility for numerical figures and
quantities in the Plan which are of a minor nature. Therefore, the proposed amendment
to the Clarington Plan is permitted by the Regional Official Plan.
The proposed Foster Northwest Neighbourhood establishes a development plan for
future land uses which provide for a mix of residential land uses to support vibrant
neighbourhoods. This neighbourhood should be designed in a manner that supports
walking, cycling, and opportunities for transit services.
804
REPORT NO.: PSO-117-08
PAGE 5
The Foster Northwest Neighbourhood is designated as a "Greenfield Area" in the
Growth Plan and as such will be planned to achieve a minimum density target of not
less than 50 residents and jobs combined per hectare. The "Land Use Plan" submitted
indicates a total of 513 residential units for the Foster Northwest Neighbourhood.
Water supply and sanitary sewer services are proposed to be made available to service
the subject lands sometime after 2013 in accordance with the Region's Capital Works
programs. 300mm diameter watermains are proposed along Durham Highway 2 and
future Grady Drive. Sanitary sewer service will require the extension of a sub-trunk
sewer from the Water Pollution Control Plant on Toronto Street northerly crossing
Highway 401 and the CN Railway and then on easement northerly onto Durham
Highway 2. A traffic study should be submitted for this development and should include
the latest population values as indicated by this proposal.
An analysis is required to determine conformity with the Growth Plan's Greenfields
density target requirements. It is to be in keeping with the population and employment
forecasts of the Region's Growth Plan Study. The proposed amendment does not
appear to be in conformity with the Growth Plan. Therefore, this application is not
exempt from Regional approval.
8.4 Public School Board comments were received in a letter, a copy of which is Attachment
2 to this report. This Board noted a delegation on behalf ofthe land owners, concerned
with the subject applications, was made at the October 23, 2008 Board Meeting. The
Board objects to the deletion of the Public Secondary School designation in the Foster
Neighbourhood Planning Unit, and any Neighbourhood Design Plan that does not
reflect a Public Secondary School site. Board administration staff will be discussing with
the applicant and municipal planning staff options for the proposed Public Secondary
School site location within the Foster Neighbourhood Planning Unit.
9.0 STAFF COMMENTS
9.1 The Public School Board, through one of its senior staff, had in February 2007
indicated that the Public Secondary School site was no longer needed. Since then the
Public Board has reconsidered its position in light of the Provincial Growth Plan,
Growing Durham Study and other issues.
9.2 Staff believe that this public secondary school site is an important structural element
to accommodate future growth in Newcastle Village. It is appropriately located so that
public transit can service the site and that many students would be within walking
distance.
9.3 In light of the requirements for more efficient use of land in the Provincial Growth Plan,
there may be the opportunity to review the school size requirements.
805
REPORT NO.: PSD-117 -08
PAGE 6
9.4 There are several issues that remain to be resolved regarding the neighbourhood
design plan such as completion of the Wilmot Creek Watershed Study, Environmental
Impact Study and compliance of the proposed plan with the provisions of Growing
Durham, when that study is finalized.
10.0 CONCLUSIONS
10.1 The official plan amendment application has been reviewed in consideration of the
comments received. from the Kawartha Pine Ridge Public School Board and the
emerging policies in the Provincial Growth Plan, the Region's Implementation of the
Growth Plan and the Clarington Official Plan. Review, which will lead to additional
population for Newcastle Village. Staff respectfully recommends the proposed
Official Plan Amendment be refused.
Attachments:
Attachment 1 - Proposed Neighbourhood Design Plan and Site Location Key Map
Attachment 2 - Public School Board Comments Letter
List of interested parties to be advised of Council's decision:
D.G. Biddle & Associates Ltd.
Patricia Stephenson
Robert Stephenson
Garthwood Homes
806
Attachment 1
To Report PSD-117-08
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KAWARTHA PINE RIDGE
DISTRICT SCHOOL BOARD
Sylvia Terpstra
Director of Education
EDUCATION CENTRE
1994 Fisher Drive
P.D. Box 719
Peterborough, 0 !ltario
K9J 7Al
(705) 742-9773
1 (877) 741-4577
Fax: (705) 742-7801
Website: www.kprschools.ca
Attachment 2
To Report PSD-117-0a
October 27, 2008
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Bob Russell
Planning Services Department
Municipality of Clarington
40 Temperance Street
Bowmanville, ON
L 1 C 3A6
Re: Applications to Amend the Official Plan (COPA 2007-
0014) and for a Neighbourhood Design Plan (PLN
31.5.11)
Patricia Stephenson et al
Part of Lots 31 & 32, Con. 2, Former Township of Clarke
I reply to your September 23, 2008 circulation concerning the
above.
A delegation on behalf of the land owners was made at the October
23, 2008 Board meeting concerning the subject applications. The
subject applications were later discussed at the In Camera portion
of the October 23, 2008 Board meeting.
The Board objects to the deletion of the Public Secondary School
designation in the Foster Neighbourhood Planning Unit within the
Newcastle Village Urban Area and any Neighbourhood Design Plan
that does not reflect a Public Secondary School site.
Board administration staff will be discussing with the applicant and
municipal planning staff options for the proposed Public Secondary
School site location within the Foster Neighbourhood Planning Unit.
Norman J. Breitner, MCIP, RPP
Manager of Planning Services
Kawartha Pine Ridge District School Board
c:
D. Lloyd, Chair
S. Terpstra, Director
808
q@l1glDn
Meeting:
REPORT
PLANNING SERVICES
Public Meeting under the Municipal Act
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, November17,2008
Report #: PSD,-118-08
File #: PLN 25.1.48 and
PLN 25.1.49
By-law #:
Subject:
STREET NAME CHANGES FOR OSBOURNE ROAD AND PETTIT COURT
RECOMMENDA TIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-118-08 be received;
2. THAT the By-law to amend By-law 86-112, being the Street Name Map and Street
Name Inventory, as contained in Attachment 4, be APPROVED;
3. THAT a copy of this Report and Council's decision be forwarded to the Durham
Regional Police and the Region of Durham Planning Department;
4. THAT Planning Services Staff take all necessary steps to notify affected businesses
and residents and all relevant agencies with respect to the street name changes; and
5. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by:
David . Crome, M.C.I.P., R.P.P.
Director of Planning Services
BR/CP/DJC/df/av
6 November 2008
6~~~
Reviewed by: . '-"'-..)C{.,
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
809
REPORT NO.: PSD-118-08
PAGE 2
1.0 BACKGROUND FOR OSBOURNE TO OSBORNE
1.1 Council, at their Meeting of October 27, 2008, passed a resolution authorizing staff to
process, with newspaper advertising, the renaming of Osbourne Road to Osborne Road
(removing the "u") and to waive the fee for the Street Name Change request.
Attachment 1 to this report illustrates the location of the street.
1.2 As noted in Report PSD-101-08 it appears the "Osbourne" street name was simply the
misspelling of the name of a historic and well known family based in southwestern
Darlington Township. It is appropriate to remove the "u" from the street name.
1.3 In accordance with Council's resolution the proposed street name change was
advertised for 2 consecutive weeks in the local paper on October 29 and November 5,
2008. No objections or comments have been received as of the writing of this report in
response to the published notice and/or the mail out notice.
1.4 Provided that there are no objections raised at the Public Meeting, it is recommended
that the street name change be approved. Five (5) occupied properties, three business
properties, one residential property and Durham Region's Water Pollution Control Plant,
will be subject to a change process. Driver's Licences, Vehicle Ownership and driver's
insurance documents using an Osbourne Road address would have to be changed to
reflect the street name spelling change. It is also recommended that individuals take
action to change Doctor's Office, Hospital and financial institution records as well as
address stamps, letterhead and printed envelopes. As is usual with street name
changes, the Municipality needs to advise more than 40 agencies of any change. The
effective date of the change is proposed to be January 16, 2009.
2.0 BACKGROUND FOR PETTIT TO LOBB
2.1 Council, at their Meeting of October 27, 2008, passed a resolution authorizing staff to
process, with newspaper advertising, the renaming of Pettit Court to Lobb Court and to
waive the fee for the Street Name Change request. Attachment 2 to this report
illustrates the location of the portion of the street requiring renaming.
2.2 As noted in Report PSD-101-08, the change is essentially housekeeping as only the
north end (a stub for many years) of the Court needs to be renamed. The majority of
the Court is already named Lobb.
2.3 In accordance with Council's resolution the proposed street name change was
advertised in the local newspaper on October 29 and November 5,2008. No objections
or comments have been received as of the writing of this report in response to the
published notice.
2.4 Provided that there are no objections raised at the Public Meeting, it is recommended
that the street name change be approved. The renaming will not affect any occupied
properties and the effective date ofthe change is proposed to be January 16, 2009.
810
REPORT NO.: PSD-118-08
PAGE 3
3.0 CONCLUSION
3.1 It is respectfully recommended that the attached Amending By-law (Attachment 3) be
APPROVED.
Attachments:
Attachment 1 - Map for the Osbourne Road Street Name Change
Attachment 2 - Map for the Pettit Court Street Name Change
Attachment 3 - Amending By-law
List of interested parties to be advised of Council's decision:
John Greenfield
Sue Sartain
A.L. Georgieff M.C.I.P., R.P.P. c/o Carla Pierini
Debbie Dunham
AI Lobb
811
Attachment 1
To Report PSD-118-08
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8 Removin The IIUII.
812
Attachment 2
To Report PSD-118-08
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Attachment 3
To Report PSD-118-08
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2008-
being a By-law to amend By-law 86-112, a by-law to establish a Street Name
Map and Street Name Inventory in the Municipality of CI~rington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
expedient to amend the Street Name Map and Street Name Inventory for roads in the
Municipality of Clarington;
AND WHEREAS such a Street Name Map and Street Name Inventory establishes an
official name for all improved roads and those unimproved roads with summer
maintenance only for the Municipality of Clarington;
NOW THEREFORE BE IT ENACTED as By-law for the Municipality of Clarington as
follows:
1. Schedule "A" the Street Name Map, and Schedule "B" the .Street Name
Inventory, be amended to change:
the name of
"Osbourne Road" to "Osborne Road"; and
the name of:
"Pettit Court" to "Lobb Court".
BY-LAW read a first time this
day of
2008
BY-LAW read a second time this
day of
2008
BY-LAW read a third time and finally passed this
day of
2008
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
814
Cl!J!il1gtDn
REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION MEETING
Date:
Monday, November 17,2008
Report #: PSD-119-08
File No's: A2008-0032
By-law #:
. Subject:
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF OCTOBER 30, 2008
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PS 0-119-08 be received; and,
2. THAT Council concurs with the decisions of the Committee of Adjustment made on
October 30, 2008 for application A2008-0032 and that Staff be authorized to appear
before the Ontario Municipal Board to defend the decisions of the Committee of
Adjustment.
Submitted by:
Davi rome, M.C.l.P., R.P.P.
Direct r of Planning Services
Reviewed by: O~~ ~
Franklin Wu,
Chief Administrative Officer
November 3, 2008
MK/CP/sh
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
815
REPORT NO.: PSD-119-08
PAGE 2
1.0 APPLICATION DETAILS
1.1 All applications received by the Municipality for minor variance are scheduled for a
hearing within 30 days of being received by the Secretary-Treasurer. The purpose of
the minor variance applications and the Committee's decisions are detailed in
Attachment 1. The decisions of the Committee are summarized below.
DECISIONS OF COMMITTEE OF ADJUSTMENT FOR
OCTOBER 30,2008
A Iication Number
A200B-0032
Staff Recommendation
A rove with conditions
Decision of Committee
A roved with conditions
1.2 Application A200B-0032 was filed to permit the construction of an attached, unenclosed
deck by reducing the minimum required rear yard setback from 6 metres to 5 metres.
The deck was built by the builder at the same time as the house, without the necessary
building permit.
Staff recommended approval of the application as the proposed variance for a 5 metre
rear yard setback to an attached deck would continue to provide sufficient space in the
rear yard for amenity space and privacy for the subject property and neighbouring
properties.
The Committee concurred with Staff's recommendation, and the application was
approved with the following conditions:
. That the developer's Engineer provide certification of the lot grading in
accordance with the terms and conditions of the subdivision agreement within 60
days; and
. That a building permit for the existing deck be issued by the Building Department
within 60 days.
2.0 COMMENTS
2.1 Staff have reviewed the Committee's decisions and are satisfied that application A200B-
0032, is in conformity with both Official Plan policies, consistent with the intent of the
Zoning By-law, is minor in nature and desirable.
2.2 Council's concurrence with the decisions of the Committee of Adjustment for application
A2008-0032, is required in order to afford Staff official status before the Ontario
Municipal Board in the event of an appeal of any decision of the Committee of
Adjustment.
Attachments:
Attachment 1 - Periodic Report for the Committee of Adjustment
816
Attachment 1
To PSD-119-08
~glOn
PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
APPLICANT:
OWNER:
KAITLlN GROUP L TD
MICHAEL FUTA & CHAROLLOTE GRAHAM
PROPERTY LOCATION:
27 BAXTER STREET, BOWMANVILLE
PART LOT 16, CONCESSION 1
FORMER TOWN(SHIP) OF BOWMANVILLE
A2008-0032
FILE NO.:
PURPOSE:
TO PERMIT THE CONSTRUCTION OF AN ATTACHED DECK TO AN EXISTING
SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED REAR
YARD SETBACK FROM 6 METRES TO 5 METRES.
DECISION OF COMMITTEE:
TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF AN ATTACHED,
UNENCLOSED DECK BY REDUCING THE MINIMUM REQUIRED REAR YARD SETBACK
FROM 6 METRES TO 5 METRES SUBJECT TO THE FOLLOWING CONDITIONS:
. THAT THE DEVELOPER'S ENGINEER PROVIDE CERTIFICATION OF THE LOT
GRADING IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE
SUBDIVISION AGREEMENT WITHIN 60 DAYS; AND
. THAT A BUILDING PERMIT FOR THE EXISTING DECK BE ISSUED BY THE
BUILDING DEPARTMENT WITHIN 60 DAYS
AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS AND ZONING BY-LAW, IS
CONSIDERED MINOR IN NATURE AND IS DESIRABLE FOR THE NEIGHBOURHOOD.
DATE OF DECISION: October 30,2008
LAST DAY OF APPEAL: November 19, 2008
817
Cl~gton
REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, November17,200B
Report #: PSD-120-08
File #: ZBA 200B-0024
By-law #:
Subject:
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: HOMESTATE CONSTRUCTION INC.
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-120-08 be received;
2. THAT the request for Removal of Part Lot Control by Homestate Construction Inc. with
respect to Lot 10 on Plan 40M-2094, be APPROVED and that the attached Part Lot
Control By-law be PASSED pursuant to Section 50(7.1) of the Planning Act and a copy
forwarded to the Regional Municipality of Durham Planning Department; and
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by:
Ovid . Crome, M.C.I.P., R.P.P.
Director, Planning Services
L
Reviewed by:U~~1-t
Franklin Wu
Chief Administrative Officer
PW/CP/df/av
6 November 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
818
REPORT NO.: PSD-120-08
PAGE 2
1.0 APPLICATION DETAILS
1.1 Applicant/Agent: Homestate Construction Inc. / Johnny Levasseur
1.2 Location: Part Lot 9, Concession 1, former Town of Bowmanville
2.0 BACKGROUND
2.1 On October 8, 2008, Staff received a request from Homestate Construction Inc. for the
Removal of Part Lot Control with respect to Lot 10 on Plan 40M-2094.
2.2 The current owner, Homestate Construction Inc., recently acquired Lot 10 through
Power of Sale administered by the Courts. The previous owner had applied for a Part
Lot Control By-law for this property and on September 16, 2002, Council granted
approval for a Part Lot Control By-law effecting Lot 10 on Plan 40M-2094. However, the
By-law contained a three (3) year period within which the By-law remained in full force
and effect. The three (3) year period expired on September 9, 2005. Therefore, the
new owner was obligated to submit another application for a Part Lot Control By-law.
2.3 Building permit applications for the two (2) semi-detached dwelling units on this lot have
recently been submitted. As such, once construction of the semi-detached dwelling
units is completed, the Owner will require the approval of a Part Lot Control By-law to
facilitate the sale of each unit.
3.0 STAFF COMMENTS
3.1 Staff has no objection to the approval of a By-law exempting the subject lands from Part
Lot Control. Attached is a By-law (Attachment 2) to exempt the subject lands from
Section 50(5) of the Planning Act.
3.2 In accordance with the procedures established in the delegation of Part Lot Control By-
laws, Planning Staff will forward to the Regional Planning Department the "Unit Type
and Number Summary Table" (Attachment 3), along with a copy of the Part Lot Control
By-law.
3.3 The Finance Department advises that a minor amount of taxes are owing from the
September, 2008, statement.
3.4 Staff recommends that the by-law be in force for a three (3) year period following
Council approval, ending November 17,2011. '
819
REPORT NO.: PSD-120-08
PAGE 3
4.0 RECOMMENDATIONS
4.1 It is recommended that Council APPROVE this application and ADOPT the attached
Part Lot Control By-law for Lot 10 on Plan 40M-2094.
Attachments:
Attachment 1 - Site Location Key Map and Lands Affected by Part Lot Control Removal
Attachment 2 - By-law for Removal of Part Lot Control
Attachment 3 - Unit Type and Number Summary Table for 40M-2094
820
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821
Attachment 2
To Report PSD-120-08
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2008-
being a by-law to exempt certain portions of Registered Plan 40M-2094 from Part Lot
Control
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable
to exempt from Part Lot Control, Lot 10 on Registered Plan 40M-2094 registered at the Land
Titles Division of Whitby;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands
described in paragraph 2 within the By-law.
2. That this By-law shall come into effect upon being approved by the Municipality of
Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to the
following lands;
a) Lot 10 on Registered Plan 40M-2094
3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be in
force for a period of three (3) years ending November 17, 2011.
BY-LAW read a first time this
day of
2008
BY-LAW read a second time this
day of
2008
BY-LAW read a third time and finally passed this
day of
2008
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
822
PART LOT CONTROL EXEMPTION BY-LAW
Unit Type and Number Summary Table
Registered Plan #: 40M-2094
By-law:
Attachment 3
To Report PSD-120-08
Semi-Detached - 2
UNITS - 2
No Change
No Change
823
Cl~pn
REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, November17,2008
Report #:
PSD-121-08
File #: PLN 1.1.13
By-law #:
Subject:
UPDATE ON DRAFT PROPOSED TERMS OF REFERENCE FOR THE
DEVELOPMENT OF AN ASSESSMENT REPORT AND SOURCE PROTECTION
PLAN FOR TRENT CONSERVATION COALITION SOURCE PROTECTION REGION
AND CREDIT VALLEY/TORONTO/CLOCA SOURCE PROTECTION REGION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report PSD-121-08 be received;
2. THAT the Ministry of Environment be requested to consider a study of the overall sustainable
carrying capacity of Lake Ontario for supplying high quality drinking water in consultation with
appropriate agencies in the United States;
3. THAT a copy of Report PSD-121-08 dated November 17, 2008 and Council's resolution be
forwarded to the Trent Conservation Coalition Source Protection Region, the Credit
Valley/Toronto/CLOCA Source Protection Region, the Ganaraska Region Conservation
Authority, the Central Lake Ontario Conservation Authority (CLOCA), Region of Durham and
Durham lakeshore area municipalities; and
4. THAT all interested parties listed in this report and any delegatio'ns be advised of Council's
decision.
Submitted by:
Reviewed by:
()~~
Davi J. ome, M.C.I.P., R.P.P.
Dir~nning ~~s
Z1t1?LA_/
Anthony S. Cannella, C.E.T.
Director of Engineering Services
Franklin Wu,
Chief Administrative Officer
FLlsh
November 3,2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
824
REPORT NO.: PSD-121-08
PAGE 2
1.0 PURPOSE
This report provides:
a) a summary of the Clean Water Act 2006 with regard to Source Water Protection and
the local municipal role that may result;
b) an outline of the roles and responsibilities that have been assigned to the Source
Water Protection Committee;
c) comments on the Draft Proposed Terms of Reference for the preparation of an
Assessment Report and a Source Protection Plan for existing and future sources of
drinking water; and
d) and overview of the potential impacts on the local municipality with regard to the
eventual implementation of the Source Water Protection Plans and Committee
recommendations.
2.0 BACKGROUND
2.1 The Clean Water Act was passed in October 2006 and was proclaimed into force on
July 3, 2007 together with the first phase of related regulations. The Act is the result of
Justice O'Connor's recommendations from the Walkerton Inquiry following the events of
2002. The purpose of the Clean Water Act is to "protect surface and groundwater
sources from contamination and overuse (water quality and quantity) for now and for the
future". The Clean Water Act focuses on municipal supplies of drinking water and has
given the coordinating role for the planning process and developing the science to the
Conservation Authorities.
2.2 Clarington is part of two Source Protection areas - the Trent Conservation Coalition
Source Protection Region which includes the Ganaraska Region Conservation Authority
(GRCA) (see Attachment 1) and the Credit Valley/Toronto/Central Lake Ontario
Conservation (CLOCA) Source Protection Region (see Attachment 2). Report PSD-103-
07 set out the process for the selection of the source protection committees. Adoption of
this report included the appointment of Faye Langmaid, Manager of Special Projects
and Mayor Abernethy as members of the Municipal Working Group for the Ganaraska
area within the Trent Conservation Coalition Source Protection Region. In addition, it
made provision for the appointment of a member of Durham Region Staff (John Presta)
to the Source Water Committee for the Credit Valley/Toronto/CLOCA Source Water
Protection Committee.
2.3 A key focus of the Clean Water Act is the establishment of source protection
committees, source protection regions and source protection authorities.
Conservation Authorities have been legally constituted as source protection
authorities for source protection planning purposes. To date the role of the Municipality
with regard to both Source Water Protection Regions has been one of reviewing the
work of Conservation Authority and Regional Staff in regard to the mandated items and
timelines they have had imposed on them by the Regulations that accompany the Clean
Water Act.
825
REPORT NO.: PSD-121-08
PAGE 3
2.4 The Source Water Protection Committees are responsible for developing terms of
reference, an assessment report and source protection plan for each source protection
area or region. To facilitate the preparation of the source water protection plans, the
Ministry of the Environment (MOE) issued general terms of reference that could be
modified and made specific by each Source Protection Committee. However, many
portions of the terms of reference are mandatory and inflexible such as in the
methodological approach to the scientific study. The terms of reference for both such as
the Trent Conservation Coalition Source Protection Region and the Credit
Valley/Toronto/CLOCA Source Protection Region have been reviewed by Conservation
Authority and Regional staff to ensure their compliance with the regulations. Comments
are due to the Ministry by November 19th, 200B. The draft terms of reference can be
viewed at the websites identified below.
http://www.ctcswP.ca
for Central Lake Ontario Source Protection Area terms of reference.
http://www.trentsourceprotection.on.ca/Reports.html
for Trent River Coalition Source Protection Area terms of reference
3.0 COMMENTS
3.1 The Clean Water Act, 2006 requires assessment and/or action in four vulnerable areas:
· Wellhead Protection Areas (ground water supplies such as Orono)
· Surface water intake zones (such as the Iroquois Beach)
· Highly vulnerable aquifers (such as Oak Ridge Moraine)
· Significant recharge areas (such as natural areas, valleys and woodlands).
Surface water intake zones include the Region of Durham's water supply plants which
draw from Lake Ontario. The Municipality is responsible for most of the stormwater
management systems in the area which outfall into various creeks that flow into Lake
Ontario.
Local municipalities have input through the municipal working groups that have been
formed; however, much of the guidance and modules that are being used to create the
Assessment Report and the Source Protection Plans are mandated by MOE. The
Source Protection Plan will set out policies to protect sources of drinking water from
threats identified in the Assessment Report. The Plan will also set out how drinking
water threats will be reduced, eliminated or monitored, who is responsible for taking
action, timelines, and monitoring. Municipalities will have to implement Source
Protection Plans once approved by the Minister of Environment.
The Assessment Report must be prepared within 14 months of approval of the Terms of
Reference by the Minister of the Environment and will provide the scientific basis for the
Source Protection Plans. The subsequent Source Protection Plans must be prepared by
August 2012. Municipalities (including local municipalities) and other parties are
required to implement the various recommendations of the final Source Protection Plans
for their area, including any changes to Official Plans.
826
REPORT NO.: PSD-121-08
PAGE 4
3.2 Comments on Draft Proposed Terms of Reference
While the structure of the Source Protection Regions and Committees have laid a
foundation to address watershed characterization of the source protection requirements,
there is no over-arching agency or Authority that has been charged with aggregating all
of the information as it relates to Lake Ontario. The terms of reference drafted by the
Trent Conservation Coalition Source Protection Region and the Credit Valley/Toronto/
CLOCA Source Protection Region do not address the larger Lake Ontario issues and
the dependency the local municipalities have on it for high quality drinking water.
Lake Ontario has a finite carrying capacity and a balance between what is being
discharged into, and drawn from the lake must be established. The experience gained
from Lake Simcoe provides a valuable lesson. The increase in beach closures on Lake
Ontario and many other factors are indicators that the overall quality of water has been
affected. In addition the potential affects of climate change on the quality and quantity of
water that continues to be drawn from Lake Ontario is a major concern. As such, MOE
needs to undertake a study to determine the overall sustainable carrying capacity of
Lake Ontario which is above and beyond the individual terms of reference for each
Source Protection Region.
3.3 Local Municipal Concerns
Although the Region is responsible for the municipal water drinking supply, the
Municipality is responsible for most of the overall stormwater management system,
including stormwater outfalls into various creeks that flow into Lake Ontario. In addition,
the Municipality has responsibilities regarding land uses. The implementation of source
water protection plans will become a role for municipalities.
A major outstanding issue regarding the Source Protections Plans is the level of
responsibility that local municipalities may ultimately be responsible for. If the plan
includes such items as improvements to municipal stormwater management systems or
practices, land use changes, and site remediation there could be substantial cost and
policy implications. The extent of Provincial funding is unknown at this time but is
worrisome and will continue to be an issue as the plans are being drafted.
4.0 CONCLUSION
4.1 Staff will continue to monitor the preparation of the Assessment Report and Source
Protection Plans for both the Trent Conservation Coalition Source Protection Region
and the Credit Valley/Toronto/CLOCA Source Protection Region. Council should be
aware the amount of time that staff can devote to this exercise is limited and the
timelines are rushed.
Staff will continue to rely upon the assistance of the Regional and Conservation
Authority Staff and their scientific expertise to ensure that the recommendations of the
Assessment Report and Source Protection Plans are within the capability of the
Municipality to provide.
827
REPORT NO.: PSD-121-08
PAGE 5
Attachments:
Attachment 1 - Trent Conservation Coalition Source Protection Region
Attachment 2 - Credit ValleY/Toronto/CLOCA Source Protection Region.
828
f-\nacnmem 'I
To Report PSD-121-08
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829
r\llc:lL;1 Ifnenr ~
To Report PSD-121-08
830
Clw:illgton
REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
Date:
Monday, November17,200B
Report #: PSD-122-08
File #: RE 33.3.10
By-law #:
Subject:
ENERGY FROM WASTE SITE LIAISON COMMITTEE APPOINTMENT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-122-0B be received;
2. THAT the Manager of Special Projects for Planning Services be appointed as the
Clarington Staff liaison with the alternate being the Senior Planner of Special Projects;
and
3. THAT the Region of Durham be notified of the appointment.
u~--:../~~'-
Submitted by: David . Crome, M.C.I.P., R.P.P. Reviewed by: Franklin Wu,
Director of Planning Services Chief Administrative Officer
FL/sh/df
November 10, 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-0830
831
REPORT NO.: PSD-122-08
PAGE 2
1.0 BACKGROUND
1.1 The Region of Durham Council adopted the Energy from Waste Site Liaison Committee
Terms of Reference on May 1, 200B. The Region of Durham has appo.inted the five (5)
residents called for in the Terms of Reference and Clarington has selected an additional
four (4) appointments for the committee.
1.2 In addition, the terms of reference included non-voting members being the Regional
Ward Councillor, Clarington Ward 1 Councillor, a Durham Region Works Department
Staff member and a Clarington staff member.
2.0 COMMENTS
2.1 The Special Projects Branch of the Planning Services Department has carriage of this
project from the municipal perspective. It would be appropriate to appoint the Manager
of Special Projects (Faye Langmaid) as the staff liaison for this committee, the alternate
would be the Senior Planner (Janice Szwarz) if the Manager is unable to attend.
3.0 CONCLUSION
3.1 The appointment of residents and staff by Council does not imply in any way that the
Municipality accepts that the commitment of the Region in the Environmental
Assessment Terms of Reference to establish a Public Liaison Committee for the duration
of the EA study has been fulfilled. As noted in PSD-097-01 which was approved by
Council Resolution #GPA-512-01 "the mandate of the Citizen Advisory Group envisioned
by the Region would not address the role of the Public Liaison Committee as set out in
the EA Terms of Reference." Appointment of members to the Site Liaison Committee by
Clarington Council are being made on a "without prejudice" basis.
Attachments:
Attachment 1- Terms of Reference
832
Attachment 1
To Report PSD-122-08
DurhamNork Residual 'vVaste Study
Region of Durham and Region of York
Energy from Waste Facility
Site Liaison Committee
Terms of Reference
1. COMMITTEE GOAL AND MANDATE
The Energy from Waste (EFW) Facility Site Liaison Committee (SLC) shall serve to
review and provide input on site specific studies related to the Environmental Assessment
(EA) study of the Energy from Waste Facility.. The Committee will invite volunteers
from the community to put their names forward for appointment by Durham Regional
and Clarington Councils as defmed in this document. The committee will report, in
accordance with the following Terms of Reference to the Joint Waste Management
Group (JWMG), until its dissolution. .
2. SCOPE OF ACTIVITIES
The scope of SLC includes:
1. Scheduling, advertising and maintaining agendas and minutes for quarterly or
more frequent meetings open to the public.
2. Maintaining membership and notifying Durham Council of the need to replace
any member missing three consecutive meetings without prior notification or
valid reason
3. Review of site specific EA Study reports in coordination with the ongoing EA
project schedule.
4. Distribution of information from the site specificEA studies as requested by
JWMG.
5. . Facilitating communication between local residents and stakeholders, and the
JWMG.
6. Receiving and hearing deputations from local residents and stakeholders
pertaining to the EFW site specific EA studies. The SLC should develop
protocols governing acceptable and relevant content.
7. Preparing, maintaining and archiving supporting material as the committee deems
necessary including committee agendas ,and minutes, deputation records, mailing
833
, April 23, 2008
2
. .
Energy from Waste Facility
Site Liaison Committee - Terms of Reference
lists, information files, resource materials, newsletters, fact sheets and PowerPoint
presentations
3. OPERATING CRITERIA
s. Durham Region shall appoint a liaison person from the Region's Works
Department and a liaison from the JWMG. The MUnicipality of Clarington may
provide a liaison person.
9. Durham Region shall approve the annual budget that may include for such items
as administrative supplies for the SLC and other operating costs.
10. The SLC must maintain budget and provide back-up documentation to the Region
for all monies spent and will review the need and status for its own budget on a
regular basis. Annually, in August, the SLC will submit the proposed budget for
the forthcoming year for review and consideration by Durham Region Council as
a line item in the annual Solid Waste Management Budget.
11. Durham Region will provide space on its website to post information such as
meeting minutes and pertinent information as it pertains to the site specific EA
studies as it deems appropriate. York Region and the JWMG may provide
independent posting of information or provide linkage to Durham's website as
required.
12. All meeting minutes and the annual report will be posted on the Durham Region
and EFW web sites and the information or links to the information may be posted
on the Municipality of Clarington, York Region and JWMG web sites.
13. The Chair of the SLC will present their annual report and any additional reports as
requested, to the JWMG, Durham Regional Council, and Clarington Council.
The Chair will also provide a presentation to both the Joint Waste Management
Group and Clarington Council after each meeting of the SLC.
14. SLC members shall elect a secretary/treasurer from its membership. SLC
members shall elect a Vice-Chair to serve in absence of the Chair. If a vacancy in
the Vice-Chair or secretary/treasurer position 9ccurs an election will be held.
The chairperson shall:
. Chair SLC meetings and encourage balance and professional functioning of
SLC bUsiness'
. Encourage membership participation
. Establish meeting agendas
. Review and arrange for the circulation of minutes
. Follow-up on all committee activities
834
, April 23, 2008
3
Energy from Waste Facility .
Site Liaison Committee - Terms of Reference
· Submit the committee's annual budget summary and report for consideration by
the Region
4. MEMBERSHIP
Voting me~bership in the SLC shall consist of nine (9) members which shall include:
· Five (5) residents of the Region of Durham at large, appointed by Durham Regional
Council, for a two (2) year term that is renewable for a maximum ofthree'(3)
consecutive terms. Appointments are to be staggered to provide continuity for the
Committee. .
· Four (4) residents ofClarington appointed by Clarington Council, for a two (2) year
term that is renewable for maximum of three (3) consecutive terms. Appointments
are to be staggered to provide continuity for the committee.
· One (1) Chair - The Regional Chair and Mayor of Clarington will jointly appoint the
Chair Person, from the ilinevoting members who will serve a two (2) year term
which is renewable for one (1) consecutive term. Although considered a voting
member, the Chair will only vote in the event of a tie vote.
Non Voting members may include:
· A designated Durham Regional Works Department staff member, JWMG member,
Clarington staff membe~, or York staff member
· A representative from the Ministry of Environment
· The local Ward 1 Councillor and the Regional 1 Councillor
s. APPLICATION PROCESS
Persons interested in obtaining a voting position of the committee must submit a letter
detailing the following:
.. Qualifications and experiences relevant to the committee ahd position
· A statement of interest and reason for applying for appointment to the committee
The Region of Durham's W orIes Committee will be responsible for preparing a report
recommending voting and identifying non-voting committee members, selected
according to the criteria above, for approval of Durham Regional Council.
835
, April 23, 2008
4
Energy from Waste Facility
Site Liaison Committee - Terms of Reference
6. MEETING FORMAT
· The frequency and dates of meetings will be determined after the coinmittee has been
established and approved. The SLC may choose to adjust the schedule ensuring that
a minimum of four (4) meetings are held annually. The meeting schedule will be
adopted for one (1) year,with any additional meetings scheduled at the "discretion of
the committee." ""
· Meetings will be held in the evening the Regional Headquarters, 605 Rossland Road
East in Whitby. Meeting schedule for the year will be determined through vote
during the fIrst initial meeting will be advertised to the public. Any changes to
meeting dates must be published two (2) weeks in advance of the proposed meeting.
· All decisions made by the SLC will be based on simple majority and there must be 50
% plus one voting members in attendance for a quonim.
· All meetings of the SLC will be open to the public
· All members of the committee, and liai~on representatives as well as the Regions'
Directors of Waste Management, shall receive copies of the minutes and agenda for
the next meeting, with a minimwn notifIcation period of two (2) weeks prior to the
next scheduled meeting
· The Region's Director of Waste Management shall provide a staff member for
clerical and administrative assistance.
7. COMMITTEE BUDGET
An annual $10,000 fimd will be established for the committee to cover operating
expenses. Any other funding requests must be submitted through JWMG for
consideration. The committee Treasurer/Secretary shall keep a current and accurate
statement of all expenses. Committee members will be reimbursed for mileage expenses
for attendance at SLC meetings upon submission of an expense sheet.
8. COMMITTEE TERM
The term of the SLC will continue through to the formal conclusion of the
Environmental Assessment process, at which time it will be dissolved. At that time a
new committee will be struck with a new mandate for the construction, operation and
monitoring for the EFW project.
" " "
836
ClWillgtDn
REPORT
PLANNING SERVICES
Meeting:
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday, November 17, 200B
Report #: PSD-123-0B
File #: PLN 26.15
By-law #:
Subject:
DARLINGTON 'B' NEW NUCLEAR POWER PLANT PROJECT
COMMENTS ON THE DRAFT ENVIRONMENTAL IMPACT STATEMENT
GUIDELINES AND DRAFT JOINT REVIEW PANEL AGREEMENT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-123-0B be received;
2. THAT Report PSD-123-0B be APPROVED as the Municipality of Clarington's comments
on the "Draft Guidelines for the Preparation of the Environmental Impact Statement"
and the Draft Agreement to establish a Joint Review Panel" for Ontario Power
Generation's Darlington 'B' New Nuclear Power Plant Project", both dated September
200B;
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Reviewed by: ~ ~--.::. ~
Franklin Wu,
Chief Administrative Officer
JAS*DJC*sn
November 1, 200B
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
837
REPORT NO.: PSD-123-08
PAGE 2
1.0 PURPOSE OF REPORT
1.1 The purpose of this report is to provide an overview of the Draft Environmental Impact
Statement (EIS) Guidelines and the Draft Joint Review Panel Agreement for the
Darlington 'B' New Nuclear Power Plant Project, and to provide the Municipality's
comments on these two documents.
2.0 BACKGROUND
2.1 The Darlington 'B' New Nuclear Power Plant project (the Project) will involve the
construction and operation of up to four new nuclear reactors and associated facilities
at the Darlington Nuclear Generating Station. The new reactors will be built on the
eastern portion of the site. A decision on the preferred vendor for the new reactors is
expected by the end of April 2009. The construction of the first two reactors will
require 6 to B years, with a preliminary target in-service date of 201B. The construction
of the two additional reactors, if required, could be completed by 2025.
2.2 Ontario Power Generation (OPG) is required to undertake an Environmental
Assessment (EA) and prepare an EIS pursuant to the Canadian Environmental
Assessment Act for the Project. OPG has also submitted an application to the
Canadian Nuclear Safety Commission (CNSC) for the approval of a Licence to
Prepare Site under the Nuclear Safety and Control Act (NSCA). In March 2008, the
federal Minister of the Environment referred the EA and the License application to a
Joint Review Panel.
2.3 On September 5, 200B, the Canadian Environmental Assessment Agency (CEAA)
and the CNSC released two documents related to the Project for public comment -
the Draft EIS Guidelines and the Draft Joint Review Panel Agreement. The deadline
for the submission of comments on these two documents is November 19, 200B.
2.4 It is important to note that the Draft EIS Guidelines and the Draft Review Panel
Agreement for the Darlington B project are based on the final Guidelines and
Agreement for the Bruce Power new nuclear build project in Kincardine Ontario. The
Bruce documents underwent a public review and comment period in Spring 2008, with
the final versions being released in August 200B. As such, the Draft EIS Guidelines for
the Darlington '8" project already include a number of substantive revisions resulting
from the earlier review of the Bruce Power Project Guidelines (Attachment 2). No
significant changes were made to the Review Panel Agreement.
3.0 DRAFT DARLINGTON 'B' EIS GUIDELINES
3.1 Overview
3.1.1 The Guidelines provide a framework to guide the preparation and presentation of the
EIS, and outline the nature, scope and extent of the information that must be
addressed. These information requirements, although quite detailed, are considered to
be the minimum necessary for a completeEIS. It is the responsibility of OPG to
ensure that the EIS provides sufficient data and analysis on any potential
environmental effects to permit proper evaluation by all stakeholders. As such, the
838
REPORT NO.: PSO-123-08
PAGE 3
Guidelines also provide OPG with flexibility in determining the study approaches and
methodologies needed to fulfil the requirements of the Guidelines.
The Table of Contents for the Draft Guidelines forms Attachment 3 to this report.
3.1.2 The EIS Guidelines were based on the Project Description prepared by OPG and
accepted by the CNSC. This Project Description provides a "bounding case" to reflect
the fact that many of the specific details of the Project have yet to be determined,
including reactor technology and the exact location and orientation of the reactors on-
site. Therefore the EIS is required to be sufficiently broad to address all potential
impacts within the parameters set out by the Project Description.
3.1.3 The EIS as a whole must reflect a number of Guiding Principles which are set out in
Section 2 of the draft Guidelines. These Guiding Principles include:
. Environmental Assessment as a Planning Tool
The Environmental Assessment process should ensure that projects are
considered in a careful and precautionary manner in order to avoid or mitigate the
possible adverse effects of development on the environment, and encourage
decision makers to take actions that promote sustainable development and
thereby achieve or maintain a healthy environment and a healthy economy.
. Sustainable Development
Sustainable development seeks to meet the needs of present generations without
compromising the ability of future generations to meet their own needs. A project
that is supportive of sustainable development must strive to integrate the objective
of net ecological, economic and social benefits to society in the planning and
decision-making process and must incorporate citizen participation.
. Precautionary Approach
One of the purposes of environmental assessment is to ensure that projects are
considered in a careful and precautionary manner so that such projects do not
cause significant adverse environmental effects. The Precautionary Principle
informs the decision-maker to take a cautionary approach, or to err on the side of
caution, especially when there is a large degree of uncertainty or high risk.
3.1.4 The Guidelines require the EIS to describe the Project, including:
. setting and purpose of the Project (Section 5);
. the Public Participation process and how it influenced the Project (Section 6);
. Project Justification, including purpose and need for the Project, and "alternatives
to" and "alternative means" (Section 1);
. all phases of the Project, from site preparation, construction, operation,
refurbishment (if required), and decommissioning to abandonment (Sections 8);
. proposals for the on-site management of waste and used fuel (Section 8);
. potential malfunctions, accidents and malevolent acts (Sections 8 and 12); and
. the spatial and temporal boundaries of the Project's effects (Section 9).
839
REPORT NO.: PSO-123-08
PAGE 4
3.1.5 The EIS is also required to describe the existing bio-physical and socia-economic
environment that is expected to be affected by the Project (Sections 9.3 and 10). One
of the key tools for this task is the identification of Valued Ecosystem Components
(VECs). A VEC is a feature or attribute of the natural or social/economic environment
that is considered to be important and therefore merits special attention in the EIS.
The preliminary list of VECs identified in the draft EIS Guidelines are shown on
Attachment 4 and discussed in greater detail in Section 3.2 of this report.
3.1.6 A description of any changes (positive and negative) to the environment caused by the
Project is required, including both short and long term effects (Section 11). General
and specific measures intended to mitigate the potentially adverse environmental
effects of the Project must also be described. The significance of any residual effects
persisting after the application of these mitigative measures is to be .assessed
according to the following categories:
. magnitude of the effect
. geographic extent of the effect
. timing, duration and frequency of the effect
. degree to which effects are reversible or can be mitigated
. ecological and social/cultural context
. probability of occurrence
3.1.1 The Guidelines further require the EIS to identify and assess the cumulative adverse
and beneficial environmental effects of the Project in combination with other past,
present or reasonably foreseeable projects and/or activities within the study areas
(Section 13). An analysis of the total cumulative effect on a VEC over the life of the
Project is required. This analysis must include different forms of effects (eg.
synergistic, additive, induced, spatial, temporal), and identify impact pathways and
trends.
3.1.8 The EIS must also include a framework upon which effects monitoring and follow-up
actions will be based throughout the life of the Project. The follow-up program must be
designed to verify the accuracy of the environmental assessment and to determine the
effectiveness of the measures implemented to mitigate the adverse environmental
effects of the Project. Any contingency procedures/plans or other adaptive
management provisions to address unforeseen effects or for correcting exceedences
must also be described.
3.2 Valued Ecosystem Components (VECs)
3.2.1 VECs may be determined on the basis of cultural values or scientific concern, and are
generally categorized as Biological, Physical, or Human/Socio-Economic. The VECs
list provided in the draft EIS Guidelines defines 20 different Environmental
Components (eg. Aquatic Habitat, Mammals, Population and Economic Sase), with
the VECs being identified as sub-components within each. For example, six VECs
have been identified for Population and Economic Base - population and
demographics, income, employment, business activity, commercially-zoned properties
and/or businesses, and taxes. A total of11 0 individual VECS have been identified in
the draft EIS Guidelines.
840
REPORT NO.: PSD-123-08
PAGE 5
3.2.2 The list provided in the Draft EIS Guidelines is considered to be preliminary and OPG
is expected to modify the list in the EIS following consultation with the public,
Aboriginal people, federal and provincial government departments and relevant
stakeholders. The EIS is required to describe the general criteria used by OPG to
identify VECs that may be affected by the Project, identify the methods used to predict
and assess the effects of the Project on the VECs, and explain the criteria used to
assign significance ratings to any predicted adverse effects on aVEC.
3.2.3 OPG has advised that their list of VECs has been significantly expanded as the result
of discussions with various agencies and the public. It is also expected that the VECs
list will continue to evolve as the various component studies of the EA are undertaken
and completed, and as the result of the Municipality's peer review of the draft EIS. As
such, it is not necessary for the VECs list in the EIS Guidelines to identify all possible
components of the biological, physical and human/socia-economic environm~nts that
may be affected by the Project.
3.2.4 Nevertheless, it is important for the Municipality to provide comments on the VECs list
in the draft Guidelines to ensure that potential impacts are satisfactorily addressed in
the EIS and to make OPG and the federal regulators aware of the Municipality's
concerns.
3.3 Comments on Draft EIS Guidelines
3.3.1 It is recommended that the. VECs list be modified as follows:
Atmospheric Environment
. Add "Light levels" as aVEC.
The activities related to site preparation, construction and operation may increase
light pollution in the area, which may negatively affect both residents and
biological pro.cesses.
. Add "Air- radiation" as aVEC.
Radiation and Radioactivity is identified as a factor with respect to human health
in the VECstable. However, the impact of radiological releases on the natural
environment, including aquatic biota, mammals and birds, does not appear to
have been specifically identified in the VECs table.
Vegetation and Habitat
. Add "Connectivity within the natural heritage system" as aVEC.
Enhancing the ability of terrestrial biota to move freely enhances genetic diversity
and is important to the integrity of wild populations.
Population and Economic Base
. Add "Demand for skilled labour" as aVEC.
The number of other large construction projects proceeding at the same time in
the area (e.g. Highway 401 extension, Regional EFW facility, Port Hope and Port
Granby Projects) may increase the demand for skilled construction labour.
841
REPORT NO.: PSD-123-08
PAGE 6
. Add "Demand for aggregate" as aVEC.
The number of large construction projects in the area may result in increased
activity in local aggregate extraction sites, or increased pressure for the approval
of new aggregate extraction sites.
Economic Development
. Add "Potential for stigma" as aVEC
This is identified as a VEC under Tourism. However, the potential for the new
nuclear project to affect Clarington's ability to attract new businesses should also
be explored.
Community Services
. Add "Public access to and use of the waterfront" as aVEC
The western portion of the Lake Ontario waterfront is already occupied by several
large industrial uses. The construction of the new reactors at the Darlington site
will further limit public access to and use of this stretch of the waterfront well into
the next century.
Municipal Finance and Administration
. Add "Nuclear emergency infrastructure, equipment, plans and procedures" as a
VEC.
The addition of up to four new reactors at the Darlington site may result in the
Municipality of Clarington and the Region of Durham incurring. additional costs to
provide an appropriate level of response in the event of an emergency at the
generating station.
Human Health & Radiation & Radioactivity
. Add "Users of future waterfront parks" as aVEC
The Clarington Official Plan has designated a District Park on the Lake Ontario
waterfront to the west of the Darlington Nuclear site.
4.0 DRAFT JOINT PANEL REVIEW AGREEMENT
4.1 Overview
4.1.1 The draft Agreement notes that a review of the Project by a Joint Review Panel will
provide for an effective and efficient environmental assessment and regulatory
process. The purpose of the review will be to determine whether the Project will pose
an unreasonable risk to the health and safety of persons, the environment and
national security.
4.1.2 The Review Panel will consist of three members appointed by the President of the
CNSC in consultation with the Ministers of the Environment and Natural Resources.
The Panel members are to be unbiased and free of any conflict of interest in relation
to the Project and are to have knowledge or experience relevant to the anticipated
environmental effects of the Project.
842
REPORT NO.: PSD-123-08
PAGE 7
4.1.3 A Secretariat will be formed to provide professional, scientific, technical and
administrative support to the Panel during the review. The Secretariat will also be
responsible for ensuring public access to information during the course of the review.
4.1.4 Once OPG has submitted the completed EIS to the Joint Review Panel, the Panel will
have up to 2 weeks to announce the commencement of the EIS public review and
comment period, and to issue instructions and a timetable for the review that will
include opportunities for public comment.
4.1.5 A maximum of 6 months is to be provided for the review and analysis of the EIS. The
Panel has a one month period to consider the comments received on the sufficiency of
the EIS before proceeding to the Hearing phase. This seven month period will be in
addition to any time required by OPG to respond to information requests from the
Panel.
4.1.6 The Panel will schedule and announce the start of the Hearings once it is satisfied that
the EIS and any additional information has adequately responded to the EIS
Guidelines. The Hearings are to be held in the Municipality of Durham and elsewhere
as it is deemed appropriate.
4.1.1 The Panel's report is to be provided to the Minister of the Environment within 90 days
following the close of the hearings. This report will also be made available to the
public. The Minister, as well as the Responsible Authorities for the Project (Fisheries
and Oceans Canada, the Canadian Transportation Agency, and Transport Canada),
will review the report and determine whether the Project can proceed.
4.2 Comments on Draft Joint Review Panel AQreement
4.2.1 In the definition of "Project", the location of the Darlington Nuclear Site is indicated as
the "Municipality of Durham". This should be changed to the "Municipality of
Clarington".
4.2.2 The "Terms of Reference for the Review" (Appendix, Part II, Item 11), indicate that the
Joint Review Panel shall hold the Hearings within the Municipality of Durham and
elsewhere as it deems appropriate. This should be changed to indicate that the
hearings will be held within the Municipality of Clarington and elsewhere as it deems
appropriate.
5.0 CONCLUSIONS
5.1 The Draft EIS Guidelines and the Draft Joint Review Panel Agreement for the
Darlington new nuclear build project appear to be sufficiently comprehensive to
provide for an effective assessment of the impacts of the Project. It is also important to
reiterate that the Guidelines, although quite detailed, are considered to be the
minimum necessary for a complete EIS. The Municipality's peer review of the EIS will
ensure that the interests of Clarington are properly addressed.
843
REPORT NO.: PSO-123-08
PAGE 8
5.2 The Municipality has issued a proposal call for the peer review consultant which
closed on October 22, 200B. The consultant proposals are being evaluated, interviews
scheduled and a subsequent report from Corporate Services will recommend the
retention of the peer review consultant.
Attachments:
Attachment 1 - Glossary of Terms
Attachment 2 - Revisions to EIS Guidelines Based on Bruce Power review
Attachment 3 - Table of Contents: Draft EIS Guidelines for the Darlington B Project
Attachment 4 - Preliminary List of VECs
Attachment 5 - Typographical errors
List of interested parties to be advised of Council's decision:
Ms. Laurie Swami
844
Attachment 1
To Report No.: PSD-123-08
GLOSSARY OF TERMS
CEAA
Canadian Environmental Assessment Agency
CNSC
Canadian Nuclear Safety Commission
EA
Environmental Assessment
EIS
Environmental Impact Statement
JRP
Joint Review Panel
NSCA
Nuclear Safety and Control Act
OPG
Ontario Power Generation
Project
Darlington 'B' New Nuclear Power Plant Project
VEC
Valued Ecosystem Component
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855
Attachment 3
To Report PSD-123-08
DRAFT GUIDELINES
ENVIRONMENTAL IMPACT STATEMENT
DARLINGTON B NEW NUCLEAR POWER PLANT PROJECT
Table of Contents
PART I
INTRODUCTION
1. CONTEXT
1.1 Purpose of the Guidelines
1.2 Environmental Assessment and Regulatory Process
1.3 Preparation and Review of the EIS
2. GUIDING PRINCIPLES
2.1 Environmental Assessment as a Planning Tool
2.2 Public Participation and Aboriginal Engagement
2.3 Traditional Knowledge
2.4 Sustainable Development
2.5 Precautionary Approach
2.6 Study Strategy and Methodology
2.1 Use of Existing Information
3. PRESENTATION OF THE EIS
3.1 Environmental Impact Statement Summary
4. SCOPE
4.1 Scope of the Project
4.2 Factors to be considered in the EIS
PART II CONTENT OF THE EIS
5. CONTEXT
5.1 Setting
5.2 Project Overview and Purpose
5.3 Proponent
5.4 Environmental Assessment and Regulatory Process and Approvals
5.5 International Agreements
856
6. PUBLIC PARTICIPATION
6.1 Aboriginal Peoples
6.2 Government Agencies
6.3 Stakeholders
6.4 Other Public Participation
1. PROJECT JUSTIFICATION
1.1 Purpose and Need for the Project
7.2 Alternatives to the Project
1.3 Alternative Means of Carrying Out the Project
8. DESCRIPTION OF THE PROJECT
8.1 General Information and Design Characteristics
8.2 Site Preparation
8.3 Construction
8.4 Operation and Maintenance
8.5 Modifications
8.6 Decommissioning and Abandonment
8.1 Waste and Used Fuel Management
8.8 Malfunctions, Accidents and Malevolent Acts
8.9 Environmental Protection, Policies and Procedures
9. ENVIRONMENTAL ASSESSMENT BOUNDARIES
9.1 Spatial Boundaries and Scale
9.2 . Temporal Boundaries
9.3 Valued Ecosystem Components
10. EXISTING ENVIRONMENT
10.1 Bio-Physical Environment
10.1.1 Geology and Geomorphology
10.1.2 Surface Water
10.1.3 Groundwater
10.1.4 Terrestrial Environment
10.1.5 Aquatic Environment
10.1.6 Ambient Radioactivity
10.1.1 Climate, Weather Conditions and Air Quality
10.1.8 Noise
857
10.2 Socia-Economic Conditions
10.2.1 Economy
10.2.2 Land Use and Value
10.2.3 Aboriginal Land, Aquatic Area and Resource Use
10.2.4 Land Based Transportation
10.2.5 Navigable Waters
10.2.6 Human Health
10.2.1 Physical and Cultural Heritage Resources
11. EFFECTS PREDICTION, MITIGATION MEASURES AND
SIGNIFICANCE OF RESIDUAL EFFECTS
11.1 Effects Prediction
11.2 Mitigation Measures
11.3 Significance of Residual Effects
11.4 Bio-Physical Environment
11.4.1 Geology and Geomorphology
11.4.2 Surface Water
11.4.3 Groundwater
11.4.4 Terrestrial Environment
11.4.5 Aquatic Environment
11.4.6 Radiological Conditions
11.4.1 Atmosphere
11.4.8 Noise and Vibrations
11.4.9 Effects of the Environment on the Project
11.5 Socia-Economic Effects
11.5.1 Economy
11.5.2 Land Use and Value
11.5.3 Aboriginal Traditional Land Use
11.5.4 Land-Based Transportation
11.5.5 Navigable Waters
11.5.6 Human Health
11.5.1 Physical and Cultural Heritage Resources
11.5.8 Natural Resources
12. ACCIDENTS, MALFUNCTIONS AND MALEVOLENT ACTS
12.1 General Considerations
12.2 Nuclear Accidents
12.3 Conventional Accidents
12.4 Malevolent Acts
858
13. CUMULATIVE EFFECTS
14. CAPACITY OF RENEWABLE RESOURCES
15. FOLLOW UP PROGRAM
16. ASSESSMENT SUMMARY AND CONCLUSION
APPENDIX 1
Glossary and Acronyms
APPENDIX 2
High Level Guidance for Applications for Licence to Prepare
Site
859
Attachment 4
To Report PSD-123-08
Aquatic Biota/Fish
Community
Aquatic Habitat
Surface Water
Environment
Atmospheric
Environment
Geology and
Hydrogeology
Vegetation and
Habitat
Alewife
Lake Trout
American Eel
White Sucker
Round Whitefish
Emerald Shiner
Benthic Invertebrates
Lake Ontario near shore
On site a uatic habitat
Lake water circulation
Lake water tem erature
Biolo ical
Biolo ical
Biolo ical
Biolo ical
Biolo ical
Biolo ical
Biolo ical
Ph sical
Ph sical
Ph sical
Ph sical
Ph sical
Ph sical
Ph sical
Ph sical
Ph sical
Ph sical
Ph sical
Ph sical
Lake shoreline rocesses
Air - articulates
Air - chemicals
Noise
Shallow
Dee
Soil
Shrub bluff
· Grass of Parnassus
Biological
Biological
· Buffalo Ber
Wetlands
. Bur-reed
Biological
Biological
· Pond Weed
Woodlands
. Cedar
Biological
Biological
· Ie
Mi rant bird habitat
860
Environm~ntal}.
Com .orienf'>......
Vegetation and
Habitat (cont)
Birds
Amphibians
Mammals
Land Use and
Visual Setting
. Area of woodland habitat
Biological
area
. Area of meadow
Biological
Biological
. Area of cedar thicket
Breedin birds
. Yellow Warbler
Biological
Biological
. American Robin
Waterfowl
. Bufflehead
. Mallard
Bank Swallow colon
. Bank Swallow nest holes
Biological
Biological
Biological
Am hibians
. Northern Leo
. Green Fro
. American Toad
Terrestrial mammals
. Meadow Vole
. Eastern Cottontail
. Short-tailed Weasel
. Red Fox
A uatic mammals
Biological
Biological
Biological
Biological
Biological
Biological
Biological
. Muskrat
Planned land use
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Human/Socio-economic
Human/Socia-economic
Nuclear emergency infrastructure /plans &
procedures
Human/Socio-economic
861
land Use and
Visual Setting
( cont)
Transportation
Physical & Cultural
Heritage
Resources
Population &
Economic Base
Nuclear emer enc infrastructure/ e ui ment
Physical features related to the property
Shoreline visual aesthetics
Road traffic volumes and safet
Rail traffic volumes and safet
Marine traffic volumes and safet
Aboriginal structural remains or subsurface
features
Resources from the pre-historic era (11,000
B.C. to A.D. 1680
Abori inal artifacts
Historic architecture or structural remains.
Historic- eriod artifaCts
Resources from the historic period circ (A.D.
1680 to 1900
Historic cemeteries
A riculturallandsca es
Po ulation and demo ra hics
Income
Em 10 ment
Business activit
Commercially-Zoned properties and/or
businesses
Taxes
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
862
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values
Munici al infrastructure and services
Community facilities & activities potentially Human/Socio-economic
affected b nuisance effects dust, noise, traffic
Recreational fishin Human/Socio-economic
Trails and natural areas Human/Socio-economic
Educational facilities
Educational facilities
Educational services & 0 ortunities
Health & safet facilities & services
Health-related services & facilities
Health care facilities & services
Social services
Munici al finance & administration
Municipal tax (and other) revenues &
ex enditures
Members of the ublic
Nearest residents
Users of the waterfront trail
Users of the soccer fields
Users of Darlington Provincial Park
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
863
Human Health &
Radiation &
Radioactivity (cont) Source drinkin water
Recreational users of surface water (including
Lake Ontario
Human/Socio-economic
Workers
On-site non-nuclear workers
On-site nuclear ener workers
Communit character
Residenc tenure
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Human/Socio.,.economic
Human/Socio-economic
Residents and
Communities
Potential effects in other environmental
components in noise, dust and traffic effects
relative to baseline
Communit characteristics
Human/Socio-economic
Human/Socio-economic
Human/Socio-economic
Aboriginal
Interests
Fishing, trapping & traditional harvesting &
collectin for economic ur oses
Prehistoric archaeological resources,
ceremonial sites, burial mounds or etro hs
Aboriginal structural remains, artifacts or
subsurface features
Human/Socio-economic
Human/Socio-economic
864
Attachment 5
To Report PSD-123-08
EditoriallTypographical Comments
Table of Contents
· Section 1.3 "Alternative Means of Carrying Out the Project" is missing
Section 1.1 Second paragraph, last sentence
· Insert the words "and analyzing" after the word "compile"
Section 4.1 Last line of third paragraph under Operation and Maintenance Phase
· Insert the words "and liquid" after the word "solid"
Section 6 Fourth bullet, first line
· Insert the word "that" after the word "methods"
Section 1.1 Third paragraph, first line
· Change "form" to "from"
Section 1.2 First paragraph Second last sentence
· Replace "As" at the beginning of the sentence with "An"
· Replace the comma after the word "panel" with a semi-colon
Section 8.2 Fourth bullet
· Add the words "Lake Ontario" at the end of the sentence
Section 9.3 Table 1, Community Services
· Delete the second "Educational facilities" as aVEC
Section 10.1.8 First sentence
. Change the word "extend" to "extent"
Section 11.3 Sixth paragraph
· Insert the word "effect" after the word "adverse" in the second line
Section 11.4.5 Third paragraph, first line
. Change "Lake Huron" to "Lake Ontario"
Section 11.4.6 First sentence
. Change the word "or" to "of', so that the phrase reads "members of nearby communities"
Section 11.5.2 First paragraph, second line
. Change the word "Bruce" to "Darlington"
Section 12.2 Fourth paragraph First bullet
· Delete the word "be" in the second line
Appendix 1
. Replace the definition of "Bruce New Nuclear Power Plant (Bruce NNPP) with an
appropriate definition for the Darlington New Nuclear Project
. Definition of Proponent - Change "Bruce Power" to "Ontario Power Generation"
865
Clwipn
REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, November 11, 2008
Resolution #:
Report #: EGD-051-08
File #:
By-law #:
Subject:
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2008.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-051-08 be received for information.
Submitted by: ~
A. S. Cannella, C.E.T.
Director of Engineering Services
ReVieWedby:d ~~ ·
Franklin Wu
Chief Administrative Officer
ASC*RP*bb
November 11, 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-1824
901
REPORT NO.: EGD-051-08
PAGE 2
1. BACKGROUND
1.1 With respect to the Building Permit Activity for the month of OCTOBER 2008, Staff wish to
highlight the following statistics for the information of Committee and Council.
MONTH OF OCTOBER
2008 2007
BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF
CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007
Residential 27 $2,381,542 79 $12,705,890 -81.3%
Industrial 1 $200,000 1 $30,000 566.7%
Government 0 $0 1 $2,000 N/A
Commercial 2 $135,000 5 $398,000 -66.1%
Institutional 0 $0 1 $3,402,680 N/A
Agricultural 2 $338,808 1 $289,200 17.2%
Demolition 3 $0 3 $0 N/A
TOTAL 35 $3,055,350 91 $16,827,770 -81.8%
YEAR TO DATE
2008 2007
BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF
CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007
Residential 748 $136,586,326 753 $123,225,432 10.8%
Industrial 9 $22,800,851 12 $6,616,800 244.6%
Government 9 $3,459,800 2 $42,000 8,137.6%
Commercial 39 $6,093,507 49 $15,539,199 -60.8%
Institutional 10 $4,446,000 13 $4,808,980 -7.5%
Agricultural 20 $6,397,260 24 $5,890,407 8.6%
Demolition 30 $0 34 $0 N/A
TOTAL 865 $179,783,744 887 $156,122,818 15.2%
902
REPORT NO.: EGD-051-08
PAGE 3
1.2 With respect to building permit activities (over $250,000) and large residential building permit
activities, the details are provided as follows:
Owner I Applicant
BRIAN CATHERWOOD
Construction Type Location
Implement Shed
3,100 MAPLE GROVE ROAD,
DARLINGTON
Value
$278,808
903
REPORT NO.: EGD-051-08
PAGE 4
The following is a comparison of the types of dwelling units issued for the month of "OCTOBER"
and "YEAR TO DATE".
o
Semi-
Detached
0%
Dwelling Unit Tyt>e "OCTOBER" 2008
o
Townhouse
0%
Dwelling Unit Tyt>e "YEAR TO DATE 2008"
o
Apartment
0%
49
Townhous
e
9%
78
Semi-
Detached
14%
414
Single
D~ached
76%
. Single Detached 7
. Semi-Detached 0
D Townhouse 0
DApartment 0
7
Single
Detached
100%
. Single Detached 414
. Semi-Detached 78
D Townhouse 49
DApartment 4
The following is a historical comparison of the building permits issued for the month of
"OCTOBER" and "YEAR TO DATE" for a three year period.
Historical Data fOI Month of
"OCTOBER"
Historical Data "YEAR TO DATE"
$250,000,000
$80,000,000
$0
$200,000,000
$20,000,000
$50,000,000
$60,000,000
$150,000,000
$40,000,000
$100,000,000
2008
2007
2006
$0
2008
2007
2006
. Value $3,055,350 $16,827,770 $72,085,120
. Value $179,783,744 $156,122,818 $207,575,154
904
REPORT NO.: EGD-051-08
PAGE 5
PERMIT REVENUES
2008 2007
October Year to Date October Year to Date
I PERMIT FEES $19,036 $1,168,718 $129,977 $1,198,333
INSPECTION SERVICES
2008 2007
October Year to Date October Year to Date
Building Inspections 490 4,525 551 4,939
Plumbing & Heating Inspections 533 5,330 598 4,817
Pool Enclosure Inspections 9 77 4 67
TOTAL 1,032 9,932 1,153 9,823
NUMBER OF NEW RESIDENTIAL UNITS
2008 2007
October Year to Date October Year to Date
Single Detached 7 414 29 336
Semi-Detached 0 78 12 100
Townhouse 0 49 16 91
Apartments 0 4 0 3
TOTAL 7 545 57 530
905
REPORT NO.: EGD-051-08
PAGE 6
RESIDENTIAL UNITS HISTORICAL COMPARISON
YEAR: 2008
(to end of 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998
AREA October)
Bowmanvllle 319 451 609 307 587 468 345 312 188 184 313
Courtlce 125 82 126 241 173 180 133 129 231 296 254
Newcastle 48 77 84 202 191 123 131 76 110 78 4
Wilmot Creek 26 16 15 15 25 29 38 24 19 21 33
Orono 2 1 1 1 2 0 1 0 0 1 0
Darlington 9 6 7 14 15 13 17 47 102 31 14
Clarke 4 11 12 13 10 16 15 9 17 17 12
Burketon 0 0 0 1 1 1 1 0 1 0 1
Enfield 0 0 0 0 0 0 0 0 0 0 0
Ennisklllen 0 0 1 1 1 0 2 5 7 6 3
Hampton 0 1 1 0 0 3 3 1 1 2 1
Haydon 0 0 0 0 0 0 0 0 0 1 1
Kendal 0 1 0 0 1 0 3 2 0 1 0
Kirby 0 0 0 0 0 0 0 0 0 0 0
Leskard 0 0 0 0 0 0 1 0 0 1 0
Maple Grove 0 0 0 0 0 1 0 0 0 0 0
Mitchell Corners 0 1 0 0 1 0 0 0 0 0 0
Newtonvllle 7 2 2 4 5 3 3 0 3 1 0
Solina 0 6 3 3 3 3 1 1 0 0 0
Tyrone 5 0 0 0 0 3 9 3 0 0 0
TOTALS 545 655 861 802 1,015 843 701 609 679 640 636
906
Cl!J!ilJglOn
REPORT
EMERGENCY AND FIRE SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
November 17, 2008
Report #: ESD-016-08
File # 10.12.6
By-law #
Subject:
MONTHLY RESPONSE REPORT - OCTOBER 2008
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report ESD-016-08 be received for information.
Submitted by:
Gordon Weir, AMCT, CMM 111
Director Emergency & Fire Services
.
J/.cL J
--
U~2,~
Reviewed by: ..,
Franklin Wu.
Chief Administrative Officer
GW*sr
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F 905)623-6506
1101
REPORT NO: ESD-016-08
PAGE 2
BACKGROUND AND COMMENT
1. BACKGROUND
1.1 Our report covers the month Oct. 2008. It is our intent to provide Committee with
information relevant to this department, in a timely manner.
2. REPORT
2.1 The department responded to 253 calls during this period and recorded total fire loss at
$1,700. A breakdown of calls responded to follows in the table attached.
Attachment: Activity Report
Response Categories
1102
CLARINGTON EMERGENCY & FIRE SERVICES MONTHLY ACTIVITY REPORT
Period: October 1, 2008 00:00:00 to October 31, 2008 23:59:59
CALL TYPE VOLUME
~ < STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 CALL CALL TYPE
BOWMANVILLE NEWCASTLE ORONO COURTICE ENNISKILLEN TYPE PERCENTAGE
TOTALS
PROPERTY FIRE 3 0 0 2 0 5 2.0%
CALLS
BURNING 0 0 0 0 0 0 0.0%
COMPLAINTS
FALSE FIRE 32 4 1 6 1 44 17.4%
CALLS
PUBLIC HAZARD 8 4 0 6 0 18 7.1%
CALLS
RESCUE CALLS 13 4 3 5 3 28 11.1%
MEDICAL ASSIST 90 14 4 24 7 139 54.9%
CALLS
MISCELLANEOUS 9 4 0 6 0 19 7.5%
CALLS
TOTAL FOR 155 30 8 49 11 253 100.0%
MONTH
YEAR TO DATE 1545 354 176 711 127 291311:
YEAR TO DATE 61.3% 11.9% 3.2% 19.4% 4.3% 100.0%
PERCENTAGE
STANDYBY 2 0 0 2 0 4
CALLS
DOLLAR LOSS $1,100 $0 $0 $600 $0 $1,700
APPARATUS CALL VOLUME
STATION 1 PUMPER 1 SCAT 1 PUMPER 11 TANKER 1 UTILITY 1 AERIAL 1 RESCUE 1
,
240 156 65 4 2 0 11 2
STATION 2 PUMPER 2 TANKER 2
38 31 7
STATION 3 PUMPER 3 TANKER 3 UTILITY 3 ATV
14 8 6 0 0
STATION 4 PUMPER 4 PUMPER 44 TANKER 4 Aerial 4
100 91 6 1 2
STATION 5 PUMPER 5 TANKER 5
14 11 3
406 247 65 60 19 0 13 2
1103
CLARINGTON EMERGENCY & FIRE SERVICES MONTHLY ACTIVITY REPORT
PROPERTY FIRE CALLS: includes a response by this Department to Fires involving structures,
vehicles or open areas; Combustions Explosions (no fire); Overpressure Rupture, Munition
Explosion - No Fire; Overpressure Rupture - No Fire, (e.g. Steam boilers, hot water tanks,
pressure vessels, etc.); Munition Explosion-No Fire (e.g. bombs, dynamites, other explosives,
etc.); whether or not they result in property losses, injuries or deaths.
BURNING COMPLAINTS: Includes a response to investigate Authorized and Unauthorized
Controlled Burning Complaints.
FALSE FIRE CALLS: Includes a response by this Department to Pre-Fire Conditions-
Overheat and Pot on Stove; and calls preceived to be an emergency and are concluded to be
Alarm Equipment - Malfunction, Alarm Equipment - Accidental, Human - Malicious, Human -
Perceived Emergency, Human - Accidental, and Other False Fire Call
PUBLIC HAZARD CALLS: Includes a response by this Department to Gas Leak - Natural Gas,
Gas Leak - Propane, Gas Leak - Refrigeration, Gas Leak - Miscellaneous, Spill- Gasoline or
Fuel, Spill - Toxic Chemical, Spill- Miscellaneous, Radio-active Material Problem, Ruptured
Water, Steam Pipe, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, Co
(carbon monoxide) reporting, and Other Public Hazard.
RESCUE CALLS: Includes a response by the Department to a Vehicle Extrication, Vehicle
Accident, Building Collapse, Commercial/Industrial Accident, Home/Residential Accident,
Persons Trapped in Elevator, Water Rescue, Water Ice Rescue, and Other Rescues.
MEDICAL ASSIST CALLS: Include a response by this Department to a patient(s) suffering from
Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock,
Traumatic Shock, Heart Attack, CPR, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions,
Fracture, Burns, Person Fainted, Nausea
MISCELLANEOUS CALLS: Includes a response by this Department to Assist another Fire
Department, Assist Police, Assist Other Agencies, Other Public Service, 911 Unknown Calls
and Other Responses
1104
ClOOllgron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
November 17, 2008
Report #: COD-069-08
File#_
By-law #
Subject:
RFP2008-9, SALE OF TOTAL HOCKEY ASSETS & LICENSING OF
TOTAL HOCKEY TRADE MARK
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-069-0B be received;
2. THAT the Request for Proposal, RFP200B-9 process for the sale of Total Hockey Assets
and lease of Total Hockey Trade Mark be cancelled and the proponents be advised
accordingly;
3. THAT the artifacts be stored and staff review the options with respect to the disposition
of the artifacts and report back to Council with a recommendation, at the appropriate
time;
4. THAT the requirements of the Purchasing By-law be waived; and
5. THAT staff be authorized to explore opportunities for the licensing of the Total Hockey
Trade Mark and report back to Council with a recommendation, at the appropriate time.
Submitted by:
~
arie Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
Reviewed by:
I~~
'--
Franklin Wu,
Chief Administrative Officer
MM\JDB\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-41691401
REPORT NO.: COD-069-08
PAGE 2
1. BACKGROUND AND COMMENT
1.1. Request for Proposal RFP2008-9 for the sale of Total Hockey Assets and the Lease of
the Total Hockey Trade Mark was advertised on the Municipality's website, the Ontario
Public Buyers website and also in the local newspaper. In addition, known potential
bidders were contacted by fax to advise of the opportunity.
1.2. In conjunction with the promotion of the sale, viewing days were established to allow
interested parties to inspect the artifacts in preparation for a bid submission.
Arrangements were also made to accommodate interested parties who could not make
the schedule viewing dates.
1.3. Two submissions were received and tabulated as per schedule "A" attached.
2. ANALYSIS
2.1. On review of the bid submissions it was noted that only one firm bid on all lots for sale.
A second bidder offered prices on three lots, # 3, 6 and 8. There were no bids for Lot 25
Total Hockey Trade Mark Licence Agreement.
2.2. The best overall bid received was submitted by Glory Days Sports, Toronto, for Lots 1 to
24 inclusive. The total bid amount before taxes totals $16,437.00. Prior to issuing the
RFP the artifacts purchased from Brian McFarlane were appraised and valued at
$51,810.00.
2.3. Because the appraisal was conducted in a different format than the actual lots
established for the RFP, it would be extremely difficult to relate the appraised value to
the individual lots with a couple of exceptions. Lot 5 - Skates; Lot 6 - Jerseys and
Crests and Lot 8 - Sticks are readily identifiable and these prices are shown in Schedule
"A" attached for comparison purposes.
2.4. Given the appraised value of $51,810.00 compared to the total bid received of
$16,437.00 (32 % of appraised value), staff are not prepared to recommend the sale of
the artifacts.
1402
REPORT NO.: COD-OG9-0S
PAGE 3
2.5. As noted, there was no interest shown in the lease opportunity for the Total Hockey
Trade Mark. As this asset is unique and has a limited application and cannot be sold our
options are limited to offering the trade mark for use on a license or lease basis. Prior to
issuing the RFP there was some interest from a U.S. firm in purchasing the trade mark,
however, as noted, this is not an option. There may be some interest in entering into a
license arrangement but this will entail some further investigation.
3. CONCLUSION
3.1. In view of the poor response to the bid opportunity and the low return on investment,
staff is recommending that the RFP be cancelled and the bidders be so informed with a
return of all surety deposits.
3.2. Staff is proposing to place the collection in storage and undertake a review of the options
for consideration and will report back to Council with further recommendations on
disposition of the collection.
3.3. With respect to the trade mark, staff is recommending that the Purchasing By-law be
waived and staff be authorized to pursue licensing opportunities on an informal basis
with a report to be provided on the outcome.
3.4. Queries with respect to the collection and its storage etc. should be referred to the
Director of Community Services.
3.5. This report has been reviewed for recommendation by the Purchasing Manager and the
appropriate department and circulated as follows:
Concurrence: Director of Community Services
Attachments:
Schedule "A" - Bid Tabulation
1403
..
THE MUNICIPALITY OF CLARINGTON
RFP2008-9: SALE OF TOTAL HOCKEY ASSETS AND LICENSING OF TOTAL
HOCKEY TRADE MARK
SCHEDULE "A"
TABULATION
Don Breen Glory Days Sports Appraised
Courtice Toronto Value
Lot # Description Bid Price ($) Bid Price ($) $
Lot # 1 Games, Cards, Stickers and
Tickets 1,400.00
Lot#2 Banners, Pennants and Pins 105.00
Lot # 3 Pucks 96.00 310.00
Lot # 4 Equipment 715.00
Lot # 5 Skates 505.00 2,700.00
Lot # 6 Jerseys and Crests 680.00 4,035.00 7,090.00
Lot # 7 Books, Programs and Magazines 105.00
Lot # 8 Sticks 1,800.00 3,510.00 7,900.00
Lot # 9 The Stanley Cup 327.00
Lot # 1 0 Wayne Gretzky 140.00
Lot # 11 Boston Bruins 165.00
Lot # 12 Chicago Black Hawks 85.00
Lot # 13 Detroit Red Wings 655.00
Lot # 14 Montreal Canadiens 145.00
Lot # 15 New York Rangers 55.00 .
Lot # 16 Toronto Maple Leafs 2,305.00
Lot # 17 Post-Expansion Teams 55.00
Lot # 18 Women's Hockey 65.00
Lot # 19 Team Canada 85.00
Lot # 20 Hockey Movies - Sticks in Flicks 25.00
Lot # 21 Goaltending Greats 75.00
Lot # 22 Heritage Hockey 525.00
Lot # 23 Brian McFarlane - The Voice of a
Generation 335.00
Lot # 24 Maple Leaf Gardens - Hockey
Mecca 710.00
Lot # 25 Total Hockey Trade Mark
License Agreement - Annual No Bid No Bid
License Fee
Subtotal 2,576.00 16,437.00 51,810.00
GST 128.80 821.85
PST 206.08 Exempt
Grand Total 2,910.88 17,258.85
Bid Deposit 293.70 7,500.00
1404
Cl!J!.mglOn
REPORT
FINANCE DEPARTMENT
Meeting:
General Purpose and Administration Committee
Date:
November 17, 2008
Resolution #:
Report #: FND-027-08
File #:
By-law #:
Subject:
2007 AUDITED FINANCIAL STATEMENTS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-027-08 be received; and
2. THAT the 2007 Audited Financial Statements be approved.
o~~~
Reviewed by:
Franklin Wu,
Chief Administrative Officer.
NT/hjl
1501
REPORT NO.: FND-027-08
PAGE 2
BACKGROUND:
1.0 Section 296(1) of the Municipal Act, S.O. 2001, c.25 provides that
"A municipality shall appoint an auditor licensed under the Public Accounting Act
who is responsible for,
(a) annually auditing the accounts and transactions of the municipality and
its local boards and expressing an opinion on the financial statements of
these bodies based on the audit;
1.1 Deloitte & Touche, Toronto, Ontario, were appointed as the Municipality of
Clarington's auditors through report COD-001-05 for a five (5) year term to expire
January 31,2010.
1.2 Section 5751 of the Canadian Institute of Chartered Accountant's (CICA)
Handbook deals with "Communications with those having oversight responsibility
for the financial reporting process". At the General Purpose and Administration
Committee meeting of December 5, 2005, Council approved report FND-019-05
formally appointing the Audit Review Group to include the Mayor, as Chair of
Finance, the Chief Administrative Officer and the Director of Financeffreasurer.
This group has the oversight responsibility for the financial reporting process.
1.3 The Municipality of Clarington's 2007 audited financial statements were
presented to the Audit Review Group on October 9,2008. A copy was then
circulated to Members of Council, made available for public viewing, and a
condensed version posted on the Municipality's website.
1.4 A copy of the condensed financial statements for 2007 are included as
Attachment "A" to this report.
1.5 The Ministry of Municipal Affairs and Housing also requires an audit letter as well
as specialized financial reports entitled Financial Information Returns. The
ministry reviews these and provides Financial Indicator Reviews based on the
information submitted and comparable municipalities.
1.6 It is important to note that the financial statements are the responsibility of the
Municipality's management. The financial statements have been prepared in
accordance with generally accepted accounting principles applicable to local
governments, and conform with accounting standards established by the Public
Sector Accounting Board (PSAB) of the Canadian Institute of Chartered
Accountants. Where the determination of assets and liabilities is dependent
upon future events, amounts are based upon reasonably determined estimates
and judgments (ie. Post employment benefit liability).
1502
REPORT NO.: FND-027-08
PAGE 3
1.7 The responsibility of the auditor's is to express an opinion on these statements
based on their audit. A copy of the Auditor's Report for 2007 is included as
Attachment "B" and reflects what is generally referred to as a clean audit opinion.
CONCLUSION:
2.0 It is recommended that the 2007 audited financial statements (complete set
distributed under separate cover) be approved and the auditor's be thanked for
their assistance and support provided throughout the year as various issues
arise.
Attachments:
Attachment "A" - Condensed Financial Statements for 2007
Attachment "B" - Auditors Report for 2007
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169
1503
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Attachment "A"
CONDENSED CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES AND FUND BALANCE
For the year ended December 31,2007
REVENUES
Taxation and user charges
Property taxation
Taxation from other governments
User charges
Grants
Government of Canada
Province of Ontario
Other
Investment income
Penalty and interest on taxes
Fines
Donations and contribution from others
Deferred revenue earned
Sale of land and equipment
Total revenues
EXPENDITURES
General government
Protection to persons and property
Transportation services
Environmental services
Health services
Recreational and cultural services
Planning and development
Total expenditures
Veridian Corporation
Share of net earnings
Net (expenditure) revenue
Net financing and transfers
Increase (decrease) in amounts to be recovered
Debt principal repayments
Increase in unfunded employee future benefit liabilitie!
Proceeds of debenture issue
Net increase (decrease) in amounts to be recovered
(Decrease) increase in non-financial assets
Change in fund balance
Fund balance, beginning of year
Fund balance, end of year
2007
CURRENT FUND
BUDGET ACTUAL
$ $
2007
RESERVE AND
RESERVE FUNDS
ACTUAL
$
2006
CONSOLIDATED
ACTUAL
$
2007
CAPITAL FUND
ACTUAL
$
2007
CONSOLIDATED
ACTUAL
$
31,801,251 32,466,378
2,814.080 3,383,529
8,866,186 10,281.542
25,103 37,040 12,511
270,Q88 312.267 88,831
1,313,548 927,640 572.332 2,008,578
1,030.000 1,319,003
95.500 294,298
173,566 303,566 1,879,093 247,301
2,918,157 2,320,706 8,454,608
70,574
49,307,479 51,645,969 11,077,949 2,255,879
8,111,334 8,083,350 397,380
8,417 ,675 9,746,409 1,666,296
9,014,478 10,036,512 12,295,929
115,000 446,363
225,978 216,674 2,230
14,451,123 13,790,439 12,705,243
4,038,329 3,445,591 32,624
44,373,917 45,765,338 27,099,702
32,466,378 29,353,860
3,363,529 2.886,965
10,261,542 8.462,140
49.551 565,419
401.098 2,308,360
3.508,550 3,520,502
1.319,003 1,185,897
294,298 102.399
2,429.960 2.024,141
10.775,314 10,064,353
70,574 279,311
64.979,797 60,755,347
8,480,730 8,401,566
11,412,705 9,182,868
22,332.441 18.678,033
446,363 117,715
218,904 233,516
26.495,682 22.338,510
3,478,215 3,432,481
72,865.040 62,384,689
1.212,264 1 ,217 ,229
(6,672,979) (412,113)
1,212,264
(16,021,753)
3,468,143
4.251,484
455.021
(1,456,801) (1,471,600)
642.780 52,244
17,325,000 17,325,000 1,111,640
17,325,000 16,508,979 (307.716)
(27.643) 445,017
5,554,731 3,923,164 9,808,357 (274,812)
7,648,519 51,360,140 59,242,247 59,517.059
13.203,250 55,283,304 69.050.604 59,242,247
1504
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
CONDENSED CONSOLIDATED STATEMENT OF FINANCIAL POSITION
AS AT DECEMBER 31, 2007
ASSETS
Financial assets
Cash and cash equivalents
Investments
Accounts receivable
Taxes receivable
Inventories for resale
Promissory notes receivable
Investment in Veridian Corporation
Total financial assets
LIABILITIES
Accounts payable and accrued liabilities
Employee future benefit liabilities'
Net long-term liabilities
Deferred revenue - general
Deferred revenue - obligatory reserve funds
Total liabilities
Net financial assets
Non-financial assets
Prepaid expenses
Inventory supplies
Total non-financial assets
Net assets
MUNICIPAL POSITION
Fund balances
Current fund
Capital fund
Reserves
Reserve funds-general
Reserve fund-Veridian Corporation net equity
Total fund balances
Amounts to be recovered from future revenues
Municipal position
2007
$
40,013,015
18,256,014
8,377,760
10,014,983
72,805
8,321,000
12,201,069
97,256,646
9,616,455
2,829,424
35,287,839
5,475,058
12,776,479
65,985,255
31,271,391
606,867
346,181
953,048
32,224,439
564,050
13,203,250
3,330,104
29,917,103
22,036,097
69,050,604
(36,826,165)
32,224,439
2006
$
20,044,797
32,490,460
8,336,349
8,103,539
75,782
8,321,000
11,532,805
88,904,732
9,707,038
2,067,608
19,421,640
4,119,375
15,644,701
50,960,362
37,944,370
569,565
411 ,126
980,691
38,925,061
233,588
7,648,519
3,472,852
26,650,697
21,236,591
59,242,247
(20,317,186)
38,925,061
1505
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
CONDENSED CONSOLIDATED SCHEDULE OF RESERVES AND RESERVE FUND BALANCES
AS AT DECEMBER 31,2007
Reserves set aside for specific purpose by Council:
Acquisition of capital assets
Capital improvements
Working funds, contingencies and other
2007 2006
$ $
2,290,268 2,414,655
90,818 83,325
949,018 974,872
3,330,104 3,472,852
174,107 144,635
9,663,199 8,774,746
6,527,485 6,292,222
12,865,477 10,975,303
686,835 463,791
29,917,103 26,650,697
22,036,097 21,236,591
55,283,304 51,360,140
Reserve Funds set aside for specific purposes by Council:
Industrial development and Bowmanville BIA
Debt management and general municipal purposes
Acquisition of capital assets
Capital improvements
Recreation and culture
Municipal government business partnership -
Veridian Corporation
CONDENSED SCHEDULE OF TRUST FUND BALANCES
AS AT DECEMBER 31, 2007
2007 2006
$ $
Cemeteries 992,420 927,427
Vanderveer Legacy 1,000 1,000
Montague Trust 19,192 18,553
Host Community Fund 10,000,000 10,000,000
Irene Rinch Trust 149,544 0
Total Trust Funds 11,162,156 10,946,980
1506
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
GENERAL NOTES TO THE CONDENSED CONSOLIDATED FINANCIAL STATEMENTS
DECEMBER 31, 2007
1. These condensed consolidated financial statements reflect the assets,
liabilities, revenue, and expenditures of the current fund, capital fund,
reserve funds and reserves and include the activities of all committees
of Council and the following local boards, which are under the control of
Council:
- Clarington Museum and Archives
- Clarington Public Library Board
- Board of Management for the
Bowmanville Central Business
District Improvement Area
- Board of Management for the
Newcastle Central Business
District Improvement Area
- Board of Management for the
Orono Central Business District
Improvement Area
- Bowmanville Santa Claus Parade
Committee
- Clarington Heritage Committee
- Clarington Older Adult Centre Board
- Newcastle Arena Board '
- Newcastle Community Hall Board
- Orono Arena and Community
Centre Board
- Orono Cemetery Board
- Solina Hall Board
- Tyrone Community Hall Board
2.
The data presented here has been extracted from financial statements audited by
Deloitte and Touche, LLP. Detailed financial statements and the Auditors' Reports
thereon, for the Municipality, are available from the Finance Department.
1507
Deloitte.
Attachment liB"
Deloitte & Touche LLP
5140 Yonge Street
Suite 1700
Toronto ON M2N 6L7
Canada
Tel: 416-601-6150
Fax: 416-601-6151
www.deloitte.ca
Auditors' Report
To the Members of Council,
Inhabitants and Ratepayers of the
Corporation of the Municipality of Clarington
We have audited the consolidated statement of financial position of the Corporation of the Municipality
of Clarington as at December 31, 2007 and the consolidated statements of financial activities and fund
balance and of changes in financial position for the year then ended. These financial statements are the
responsibility of the Municipality's management. Our responsibility is to express an opinion on these
financial statements based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating the
overall financial statement presentation.
In our opinion, these consolidated financial statements present fairly, in all material respects, the financial
position of the Municipality as at December 31, 2007 and the results of its operations and the changes in
its financial position for the year then ended in accordance with Canadian generally accepted accounting
principles.
~ 0/ IlJUck LLI
Chartered Accountants
Licensed Public Accountants
July 15,2008
Member of
Oeloitte Touche Tohmatsu
1508
CJ.fJ!iJ1gton
REPORT
FINANCE DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday November 17, 2008
Resol ution #:
Report #: FND-028-08
File #:
By-law #:
Subject:
PROVINCIAL EDUCATION TAX RATES
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-028-08 be received for information.
a;
Reviewed by:Q ~ ~
Franklin Wu,
Chief Administrative Officer.
NT /LG/hjl
1509
REPORT NO.: FND-028-08
PAGE 2
BACKGROUND:
1.0 2007 Year:
1.1 In the 2007 Ontario Budget, the Province announced a new plan to reduce
Business Education Taxes (BET) across the province to a maximum rate of 1.60
percent by the year 2014.
1.2 This new plan is expected to reduce the Business Education Taxes by
approximately $540 million over the seven year phase in period and significantly
reduce the wide variation in BET rates across the Ontario municipalities. These
BET reductions will improve the competitive position of Ontario businesses,
create new jobs and strengthen the provincial economy.
1.3 The business property classes with education tax rates below the Provincial
maximum rate of 1 .60 percent will remain at the 2007 education tax rates and will
not increase under this new plan.
1.4 The residential education tax rates will remain unchanged at the 0.264 percent
for the property classes: residential/farm and multi-residential. The farmland and
managed forest property classes education tax rates are still 25 percent of the
residential education tax rate.
1.5 In the 2007 Ontario Budget, it was also announced that all eligible new
construction initiated after the March 22, 2007 will immediately be subject to the
maximum BET rate of 1.60 percent.
1.6 These new construction properties are for the education tax portion only. These
properties are evaluated by MPAC and must reflect the existing definitions for
commercial and industrial property classes including the optional classes and fit
the eligibility requirements for new construction.
1.7 The new construction BET rate will establish a more level playing field for
businesses facing decisions about where to build new manufacturing facilities or
other business complexes.
2.0 2008 Year:
2.1 In the 2008 Ontario Budget, the Province announced an accelerated plan for
BET in the northern Ontario municipalities.
2.2 The northern municipalities with the accelerated BET reductions will reach
maximum BET by 2010, a full four years earlier than originally planned.
1510
REPORT NO.: FND-028-08
PAGE 3
2.3 The northern businesses will benefit from the total BET savings of more than $70
million over the next three years.
2.4 The 2008 Budget also allows that in future years, consideration may be given to
accelerating BET reductions in other parts of Ontario should the fiscal plan allow.
2.5 Beginning in the 2008, the Province set the education tax rates to implement the
BET reductions for both the broad and optional property classes.
2.6 The business property classes with education tax rates above the Provincial
maximum rate of 1.60 percent and below the Provincial year's ceiling rate are to
be reduced each year by two percent of the amount exceeding the 1.60 percent.
3.0 Commercial Education Tax Rates in Clarington:
3.1 Commercial properties have different education tax rates within each upper/lower
tier municipality across Ontario.
3.2 The Commercial property education tax rate for 2007 was 1.487553 percent
which is below the Province's mandated maximum target of 1.60 percent.
Therefore, for the 2008 year, the Commercial property education tax rate
remained at the 2007 rate of 1.487553 percent as it was below the Provincial
maximum BET of 1.60 percent.
4.0 Industrial Education Tax Rates in Clarington:
4.1 Industrial properties have different education tax rates within each upper/lower
tier municipality across Ontario.
4.2 The Industrial property education tax rate for 2007 was 1.968878 percent which
is above the Province's mandated maximum target of 1.60 percent. Therefore
for the 2008 year, the Industrial property classes participated in the new
Provincial BET reduction program to be phased in over the next seven years
based on the Province's formula.
4.3 The Industrial property education tax rate for 2008 was 1.961500 percent which
is a decrease of 0.37 percent from the 2007 tax rate for education.
5.0 Education Retained:
5.1 The Province allows lower tier municipalities to keep for their own purposes the
education taxes on commercial and industrial payment-in-lieu properties. This is
generally referred to as education retained revenue. With the industrial property
classes education tax rates being reduced, the Municipality of Clarington will
receive less education retained revenue.
1511
REPORT NO.: FND-028-08
PAGE 4
6.0 2009 Year:
6.1 The 2009 year for property taxation is a reassessment year with properties based
on current value assessments effective January 1, 2008. Properties with
increases are to be phased in over the next four years. While property
decreases are effective immediately.
6.2 Following each reassessment, municipalities and the Province have to reset tax
rates to offset average assessment increases. As a result, the maximum BET
target of 1.60 percent may need to be re-calculated for 2009 and future years to
adjust for the impact of the reassessment-related changes.
6.3 The Province will not be announcing the 2009 BET reduction rates until the
Ontario Budget at the end of March 2009 which is long past Council's final'
budget date of January 26,2009. As a result, any adjustment to the education
rates that result in a reduction in education retained revenue will be treated as a
tax policy change when the tax rate by-law is forwarded to Council in April/May
2009. This will likely result in a tax rate increase beyond the budget increase
approved by Council and is one of the reasons why the tax rate by-law does not
get forwarded to Council for approval until the spring. The Regional tax policy
changes must also be approved before final tax rates are approved in the by-law.
While our local budget can be approved in January, the actual tax rates follow
when external information is available.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
1512
Cl~i11gton
REPORT
FINANCE DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
MONDAY NOVEMBER 1ih, 2008
Resolution #:
Report #: FND-029-08
File #:
By-law #:
Subject:
FINANCIAL UPDATE AS AT SEPTEMBER 30, 2008
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-029-08 be received for information.
Submitted by:
Reviewed d~~ ctJ1c
Franklin Wu,
Chief Administrative Officer.
NT/LB/hjl
1513
REPORT NO.: FND-029-08
PAGE 2
BACKGROUND AND COMMENT:
1.0 As mentioned in FND-013-08, the Financial Update report has been designed at
the request of Council to focus on overall budget variance reporting. The format
has been changed for the September report to reallocate the budgeted grants
paid to support the Library's operations. These will now be reported as part of
the Non-departmental expenditures.
2.0 Third Quarter of 2008 Results
2.1 Attachment "A", the Summary of Operating Expenditures and Revenue statement
compares the Municipality's budget to actual posted expenditures and revenue
as of September 30, 2008. The statement reflects the Municipality's operating
budget only and excludes year to date expenditures for the consolidated
hall/arena boards. Net expenditures to September 30,2008 total $27,558,425.56
which represents 73.89% of the net operating budget. This includes annual
grants and debentures that occur at the beginning of the year that affects the
results in several departments from a timing perspective. If this was prorated
over the year, the percent of the operating budget expended drops to 69%.
2.2 Attachment "A" is intended to provide an indication of the status of the
Municipality's operating accounts compared to the approved budget as at
September 30, 2008. However, many departments are affected by high levels of
activity during specific times of the year. For example, some activities are
seasonal in nature, such as ice rentals and winter control which result in a
fluctuation of the timing of recognition of revenues and expenses. Due to these
timing differences, this statement cannot be used in isolation.
2.3 Included in the non-departmental revenues is $4,434,586.00 in budgeted
transfers from the reserve fund. These transfers are done annually, traditionally
in the second quarter. This affects the total non-departmental revenue earned to
date when compared to budget. Likewise in the non-departmental expenditures,
the full value of the BIA levies and Library operating grants are paid out by the
third quarter.
2.4 The Clerks department revenue is currently higher than the budget set for the
department. This difference is mainly caused by an increase in service requests
for all types of licensing. It should be noted that animal licences now have a
lifetime option that has been quite popular. They are issued once and remain in
effect for life, so this increase will not be consistent in future years.
2.5 Included in the expenditures reported by the Clerks department is an over
expenditure for legal fees paid in excess of the amount originally budgeted.
These fees relate to significant legal issues that Council has been previously
appraised of.
1514
REPORT NO.: FND-029-08
PAGE 3
2.6 Included in the expenditures reported for Unclassified Administration is corporate
Insurance fees. The full annual insurance premium for the Municipality has been
charged to this account as well as the cost of the deductible payments for settling
several old claims during the current reporting period.
2.7 Included in the expenditures reported by the Engineering department is a
noticeable increase in the cost associated with the additional building inspections
made necessary due to the excessive rainfall during the third quarter.
2.8 The Operations department also experiences an increase in expenditures and
decrease in Sport Field Rental revenue due to the excessive rainfall during the
third quarter. Staff time, equipment and supplies were required to remove fallen
trees, replace culverts and repair roadways washed away during the storms.
2.9 The Planning Services revenue accounts have not yet reached the mid year
percentage. This can be explained by a significant decrease in the number of
applications for plans of subdivisions. These have a large dollar impact due to
the current economic downturn.
2.10 Attachment "B", Continuity of Taxes Receivable for the three month ending
September 30, 2008 provides the status of the taxes billed and collected by the
Municipality of Clarington during the Third quarter of 2008. A total of
$35,958,794 in final tax bills were issued to property owners in the Municipality
during this period. At the end of September, a total of $16,546,081 remains
unpaid. In 2007 at this time our balance was $16,582,629. Cash collections
have increased in recent months along with collection efforts. These efforts will
continue on an ongoing basis in an effort to control the growth of our taxes
receivable.
2.11 Attachment "C", Outstanding Investments as at September 30,2008 provides the
status of the Municipality's general, capital and reserve fund investment holdings
at the end of the third quarter of 2008. The Municipality at September 30 holds
$0 in general fund, $4,186,863.36 in capital fund investments, and
$41,913,312.68 in reserve fund investments to fund future commitments.
General fund investments are timed to mature when funds will be required. With
the Region's share of the second instalment of the final tax billing due and the
school board levy requirement due at the end of September totalling
$18,692,511, no funds remained in the general fund investment account. In
2007 at this time $4,470,895 was held in the general fund. These funds
represented the balance of debenture proceeds invested over the short term to
meet contractual requirements for the Newcastle facility. No debenture proceeds
remained unassigned at September 30,2008. Investments held in the
Municipality's portfolio are reviewed on an ongoing basis to ensure they meet the
requirement of Section 418 of the Ontario Municipal Act and the Municipality's
investment policy.
1515
REPORT NO.: FND-029-08
PAGE 4
CONCLUSION:
3.0 The report is provided as information to Council. Ongoing reports will be
provided quarterly.
Attachments:
Attachment "A":
Attachment "B":
Attachment "C":
Summary of Operating and Expenditures and Revenue
Continuity of Taxes Receivable
Investments Outstanding
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169
1516
ATTACHMENT "A"
THE MUNICIPALITY OF ClARINGTON
SUMMARY OF OPERATING EXPENDITURES & REVENUES
TO SEPTEMBER 30, 2008
2008 EXPENDED TO %
DEPARTMENT BUDGET SEPTEMBER 30 SPENT
NON-Departmental:
Expenditures (including Library) 3.166,287.00 3,063,910.42 96.77
RevenueslRecoveries (excluding tax) (6,572,761.00) (5,814,375.06) 88.46
Net Non-Departmental (3,406,474.00) (2,750,464.64) 80.74
Office of the Mavor & Council:
Net Office of the Mayor & Council 760,107.00 555,028.30 73.02
Office of the CAO:
Net Office of the CAO 410,283.00 299,784.94 73.07
Corporate Services:
Expenditures 3,502.954.00 2,563.741.83 73.19
RevenueslRecoveries (132,604.00) (162,525.76) 122.56
Net Corporate Services 3,370,350.00 2,401,216.07 71.25
Clerks:
Expenditures 1,948,900.00 1,554.632.95 79.77
RevenueslRecoveries (387,760.00) (402,271.57) 103.75
Net Clerks 1.561,150.00 1,152,361.38 73.81
Finance:
Unclassified admin & Board of Trade 1,978,343.00 1,884,612.42 95.26
Operating Expenditures 1.717,740.00 1,178,862.66 68.63
Expenditures 3,696.083.00 3.063,475.08 82.88
RevenueslRecoveries (1.160,000.00) (1,029,906.71 ) 88.79
Net Finance 2,536,083.00 2,033.568.37 80.19
Emeraencv Services:
Expenditures 7,316,016.00 5,380,406.59 73.54
RevenueslRecoveries (9,25000) (9,259.33) 100.10
Net Emergency Services 7,306,76600 5,371.147.26 73.51
Enaineerina:
Expenditures 4.297,599.00 3,493,751.75 81.30
RevenueslRecoveries (1,527,875.00) (1.181,726.89) 77.34
Net Engineering 2,769,724.00 2.312,024.86 83.47
Operation:
Fleet & Debenture Pmts 1,647.314.00 . 1,348,057.44 81.83
Operating Expenditures 10,797,781.50 7,903,172.24 73.19
Expenditures 12,445,095.50 9,251,229.68 74.34
RevenueslRecoveries (375,000.00) (330.568.88) 88.15
Net Operations 12,070,095.50 8,920,660.80 73.91
Community Services:
Annual Grants & Debenture Pmts 3,007,478.00 2,653,932.03 88.24
Operating Expenditures 8,317,880.00 5,179.039.19 62.26
Expenditures 11,325.358.00 7,832,971.22 69.16
RevenueslRecoveries (4,491,857.50) (2.995,374.34) 66.68
Net Community Services 6,833,500.50 4.837,596.88 70.79
Plannina Services:
Expenditures 3,686,855.00 2,629,597.40 71.32
RevenueslRecoveries (599,500.00) (204,096.06) 34.04
Net Planning Services 3.087,355.00 2,425,501.34 78.56
TOTAL OPERATING:
Expenditures 52,555.537.50 39,688.530.16 75.52
RevenueslRecoveries (15,256,597.50) (12,130.104.60) 79.51
NET OPERATING EXPENDITURES 37,298.940.00 27,558,425.56 73.89
1517
ATTACHMENT "B"
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Continuity of Taxes Receivable
or the Third Quarter of the Year 2008
June 30, 2008 SEPTEMBER SEPTEMBER
BEGINNING BALANCE INTEREST TAXES PAYMENTSI 2008 2007
RECEIVABLE ADDED BILLED BALANCE ADJUST....
CURRENT YEAR
TAXES 6,778,235 35,825,284 42,603,519 (31,124,691 ) 11,478,828 11,363,432
PENAL TV AND INTEREST 97 046 227 866 324912 (125582 199 329 191 875
FIRST PRIOR YEAR
TAXES 2.935,245 125,908 3,061,153 (675,974) 2,385,179 2,319,151
PENAL TV AND INTEREST 267 739 102 868 370 607 (97431' 273 177 274 325
~ECOND PRIOR YEAR
TAXES 1,120,107 7,602 1,127,709 (257,852) 869,857 861,513
PENAL TV AND INTEREST 183 843 38 655 222 498 150 671 171 826 178509
[THIRD & PRIOR YEARS
TAXES 976,345 976,345 (191,237) 785,108 979,638
PENAL TV AND INTEREST 424 025 33 748 457 773 (74 996 382 777 414 186
trOT AL 12782584 403,137 35 958 794 49144515 132 598 434' 16 546 081 16.582629
.. Includes refunds, write-offs, 357's, etc.
NOTE 1: 2008 Interim Instalment months: February and April
2008 Final Instalment months: June and September
1518
ATTACHMENT "C"
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
INVESTMENTS OUTSTANDING
AS AT SEPTEMBER 30,2008
FINANCIAL INVESTMENT INTEREST MATURITY MATUD~~II
INSTITUTION COST RATE VALUE
GENERAL FUND
TOTAL GENERAL FUND 0.00
CAPITAL FUND
Banker Acceptance BMO 1,596,224.00 3.20% 1,600,000.00 20-0ct-2008
Banker Acceptance BMO 677,735.60 3.21% 680,000.00 31-0ct-2008
Banker Acceptance BMO 1,912,903.76 3.20% 1,928,000.00 1-0ct-2008
TOTAL CAPITAL FUND 4,186,863.36
RESERVE FUND
Banker Acceptance BMO 992,170.00 3.20% 1,000,000.00 1-0ct-2008
Bond-Ontario RBC 550,000.00 4.40% 574,200.00 14-0ct-2008
Bond-Quebec RBC 1,379,343.53 4.65% 1,787,409.00 1-Dec-2008
Bond-CIBC RBC 2,061,000.00 4.50% 2,153,745.00 3-Dec-2008
Bond-Canada RBC 1,143,285.67 3.80% 1,338,742.00 15-Dec-2008
Banker Acceptance HBSC 3,097,754.96 3.64% 3,196,000.00 5-Jan-2009
GIC-Laurentian Bank RBC 372,440.00 4.40% 461,912.00 28-May-2009
GIC-Royal Bank RBC 595,239.00 3.80% 617,858.08 23-Jun-2009
Bond-Canada RBC * 4,180,000.00 4.10% 4,351,380.00 30-Jun-2009
Bond-Canada RBC 3,796,000.00 4.05% 3,949,738.00 29-Jul-2009
GIC-RoyalBank RBC 664,993.00 4.25% 753,434.00 29-Aug-2009
Bond-Canada RBC 739,938.86 3.55% 869,800.00 1-0ct-2009
Bond-Ontario RBC 733,772.63 3.85% 900,445.00 2-Jun-2010
Bond-Canada RBC 5,094,062.47 4.10% 6,058,590.00 1-0ct-2010
GIC-National Bank RBC * 1,500,000.00 4.10% 1,833,770.00 6-Dec-2010
GIC-National Bank RBC 1,681,851.79 4.35% 2,080,894.41 6-Mar-2011
GIC-BMO RBC 2,221,742.00 4.30% 2,742,301.29 18-Sep-2011
Bond-Quebec RBC 776,152.23 4.35% 986,467.00 1-Dec-2011
Bond-Ontario RBC 999,999.54 4.20% 1,244,090.00 2-Dec-2011
GIC-RoyalBank RBC 2,000,000.00 4.05% 2,439,161.00 16-Mar-2012
BtA-TD RBC 1,471,061.00 4.80% 1,859,675.00 30-0ct-2012
BtA-Royal Bank RBC 1,503,357.00 4.80% 1,900,502.92 8-Jan-2013
GIC-BNS RBC 1,546,695.00 4.50% 1,927,463.38 12-Feb-2013
GIC-BNS RBC 599,161.00 4.35% 741,320.00 4-Mar-2013
GIC TD 1,009,028.00 4.45% 1,254,427.00 25-Mar-2013
GIC TD 257,495.00 4.51% 321,039.00 13-May-2013
GIC-Royal Bank RBC 946,770.00 4.40% 1,174,213.00 30-Sep-2013
TOTAL RESERVE FUND 41,913,312.68
TOTAL INVESTMENTS 46,100,176.04
* Investment interest paid on a monthlytsemi-annualtannual basis
1519
HANDOUTS/CIRCULA TIONS
GPA
C~ar~gton
eadiag the Way
MEMO
CLERK'S DEPARTMENT
To: Mayor Abernethy and Members of Council
From: Anne Greentree, Deputy Clerk
Date: November 14, 2008
Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING
AGENDA -NOVEMBER 17, 2008 -UPDATE
Please be advised of the following amendments to the GPA agenda for the meeting to be
held on Monday; November 17, 2008:
4. MINUTES
Correction:
Minutes to be amended to add Councillor Trim was in attendance.
6. DELEGATIONS
See ttache final List.
nne Gr entree, Deputy Clerk
AG/mea
Enc.
cc: F. Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
~a„g8C1I2~0Il
General Purpose and Administration Committee
Minutes
November 3, 2008
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, November 3, 2008 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were: Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
Absent: Councillor W. Woo (vacation)
Also Present: Chief Administrative Officer, F. Wu
Internal Auditor, Laura Barta
Deputy Fire Chief, Emergency Services, M. Berney
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services/Human Resources, M. Marano
Deputy Clerk, A. Greentree
Administrative Assistant to the Municipal Clerk, C. Fleming
Mayor Abernethy chaired this portion of the meeting
DISCLOSURES OF PECUNIARY INTEREST
Mayor Abernethy indicated that he would be stating a pecuniary interest with respect to
Report PSD-114-08, delegations (c), (d) and (e), and correspondence item (b).
FINAL LIST
OF DELEGATIONS
GPA Meeting: November 17, 2008
(a) Terra Sayer, Disaster Management Coordinator, Canadian Red Cross,
Regarding Region of Durham Disaster Management
(b) Peter Bischoff, Principal, Dr. Ross Tilley and Maria Keene, Vice-Principal
of School Council, Regarding Sign Permit for Dr. Ross Tilley School.
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