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HomeMy WebLinkAbout11/03/2008 Clocw,gtnn General Purpose and Administration Committee Minutes November 3, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 3, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Absent: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo (vacation) Chief Administrative Officer, F. Wu Internal Auditor, Laura Barta Deputy Fire Chief, Emergency Services, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services/Human Resources, M. Marano Deputy Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Mayor Abernethy indicated that he would be stating a pecuniary interest with respect to Report PSD-114-08, delegations (c), (d) and (e), and correspondence item (b). General Purpose and Administration Committee Minutes November 3, 2008 ANNOUNCEMENTS Councillor Novak announced the following: . On Tuesday, October 28, 2008, she brought greetings on behalf of the Municipality to the fourth anniversary of "Making Connections for Clarington" held at St. John's Church. . On Wednesday, October 29, 2008, she brought greetings on behalf of the Municipality to the Clarington Board of Trade's "Bridges to Better Business". . On Friday, October 31, 2008, she had the pleasure of judging the staff Halloween Costume Contest. Winners of the group theme were the "Redneck Brides" from the Municipal Clerk's Department and Jacky Mainguy and her dog Jackson, winner of the individual prize dressed as a "Flower Pot and Bee". Councillor Novak also announced of an incident in North Oshawa, just south of Coates Road where a large pack of coyotes took down a 1300 pound cow. Councillor Novak advised she would provide the information to Councillors covering the rural areas. Councillor Hooper announced that the hamlet of Hampton will be holding a Christmas Craft and Bake Sale at the Hampton Church on Saturday, November 8, 2008, featuring Canadian-made crafts. MINUTES Resolution #GPA-596-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 20, 2008, be approved. CARRIED PRESENTATIONS Carlos Salazar, Manager of Community Planning and Design, Planning Services Department and Dean Jacobs, Planner, provided the Committee with a presentation regarding Report PSD-115-08. They highlighted the status of the Region of Durham's planning process to conform with the Growth Plan for the Greater Golden Horseshoe, 2006. The three growth scenarios identified by the Region's consultants are: continuing a dominant west anchor, focusing on a central hub for Durham, and reinforcing existing communities. The impacts of the recommended growth scenario, on Clarington, were highlighted while focusing on population and household projections, intensification within the built boundary, housing unit forecast for greenfields, employment forecast and land needs. Staff recommendations were briefly discussed including the need for increased public participation. - 2 - General Purpose and Administration Committee Minutes November 3, 2008 DELEGATIONS Gary Dusseldorp, President Local 3139 Clarington Firefighters Association addressed the Committee regarding the Master Fire Plan. Mr. Dusseldorp stated the Association recognizes that it is the responsibility of Council to determine and provide the level of fire protection services and resources but despite safeguards and technological advances, firefighting remains one of the most dangerous occupations. He briefly spoke on three issues, being the staff report respecting the Master Fire Plan, the concept of the Ontario Fire Marshall's 10 in 10 guideline, and overall staffing concerns of full-time firefighters. Mr. Dusseldrop stated that no other lakefront fire services respond with less than four firefighters. Admittedly career firefighters rely on volunteers for backup, and volunteers are valued, but they are not always available and therefore they are not guaranteed to respond. The Association requests Council to have four firefighters on initial responding pumpers; provide a depth of response, beginning by relocating the Newcastle fire hall and staffing it full-time; work to meet the OFM 10 in 10 guideline; and follow the Master Fire Plan for the remainder of the term of council. Kelvin Whalen, Kaitlin Group, addressed the Committee regarding Addendum to Report PSD-091-08. Mr. Whalen restated his concerns as were conveyed to Committee on September 8, 2008. The applicant is seeking the ability to continue to work with staff in addressing any outstanding issues to determine solutions for a project that is financially feasible. Mr. Whalen requested the Committee to reject the recommendations contained in the Addendum to Report PSD-091-08. Deputy Mayor Novak assumed the Chair. Mayor Abernethy stated a pecuniary interest with respect to the delegations of David McKay, Randy Jeffery and Beth Kelly as his son rents property from Randy Jeffery. Mayor Abernethy refrained from discussion and voting on these matters. David McKay, MHBS Planning representing Shoppers Realty Inc., addressed the Committee regarding Report PSD-114-08. They are in full support of the staff recommendation. His client is dealing with number of issues raised by property owners and has had discussions with Valliant and Mr. Jeffery, but they believe that this is a private matter and should not affect Council's decision on zoning matters. Mr. McKay confirmed that there will be 115 parking spaces on site. Shoppers will not put in parking controls or charge for parking on that site. - 3 - General Purpose and Administration Committee Minutes November 3, 2008 Randy Jeffery, Birchdale Investments addressed the Committee regarding Report PSD-114-08. There are several concerns regarding the proposal that will have to be addressed before they will sign an access agreement for access over their main entrance. Some of those concerns include entrance widening, medians, and a concrete median. Mr. Jeffery advised that their main concerns are outlined in their letter of October 30, 2008 and primarily concerns the second storey doctors' offices. They would like to see the offices removed from the plan which would ensure that parking would be for retail only. Patient parking is usually more long-term and thus takes up space for their consumers. Parking in their lot is already at a premium and the anticipated patient parking will only augment this issue. Beth Kelly, Valliant Property, addressed the Committee regarding Report PSD-114-08. They still have not reached a resolution with their Shopper's tenant regarding the leasing issue. Their lawyers advise the tenant will be in contravention of their lease should this new Shoppers be developed. Ms. Kelly explained that their property on the south/east corner of Trulls Road and Highway 2 is the next site for them to develop. The development of this Shoppers may interfere with their ability to move ahead with the development at this vacant site. Mayor Abernethy chaired this portion of the meeting. Linda Gasser addressed the Committee regarding Report PSD-110-08. Ms. Gasser believes that staff have done good job of addressing issues. She requested that a formal financial impact analysis e undertaken to provide Clarington with a better understanding of the true costs of this project (including loss of tax revenue through to cost for additional fire and emergency service, and maintaining road connectivity during and post construction). There is a significant amount of farmland lost with this plan and our farm land is Clarington's most valuable asset. This agricultural land and our clean water could position us as a major supplier of food. Ms. Gasser requested Council to request the Region to undertake an analysis of the class and amount of farmland to be lost, including remnant parcels. This should be considered with acreages considered for employment land. If the Region does not agree to proceed with analyses, she requested that Council consider undertaking the analysis. Ms. Gasser requested the Committee to push for reasonable response times to issues raised by residents affected by the proposed route. -4- General Purpose and Administration Committee Minutes November 3, 2008 Linda Gasser addressed the Committee regarding Report PSD-115-08. She stated that she has not heard of any reason for this matter to be dealt with on November 25, 2008 as the deadline for conformity is June 2009. Ms. Gasser believes we need to get this as right as we can, and Clarington Council should ensure Durham Region allows this to happen. She is concerned that the preferred scenario was adopted without comparison of the three options. The necessary financial information needs to be reviewed. She further stated that she does not support the designation of employment lands beyond 2031 because the potential changes in Provincial and Federal priorities create too much uncertainty. The resulting elimination of our urban boundaries is contrary to the Clarington Official Plan. Ms. Gasser encouraged the Committee to support the staff recommendations for increased public participation. Wendy Bracken addressed the Committee regarding the Durham York Residual Waste Environmental Assessment. She expressed her support of the Province's recent announcement regarding legislation respecting waste diversion, and believes this to be a progressive step for all. The proposed framework places the burden of waste on the manufacturer. Ms. Bracken believes that "zero waste" comes first before considering disposal options that could be detrimental to our health. If we proceed with the burning of recyclables we are not consistent with zero waste. Looking to the future all forces including the public, industry and the Province will be working towards less waste. Ms. Bracken believes this recent announcement will change the playing field and that any decisions regarding incineration should be postponed to allow the shift to take affect and the benefits to be realized. She requested that Council re-affirm its position as an unwilling host. Richard Ward addressed the Committee regarding his property taxes. Mr. Ward stated he remains unsatisfied with Council's decision to only receive his comments for information. He remains unsatisfied with the tax information he was supplied and was really in search of a forensic audit of the charges applied against his property. He is seeking justification for the refusal of re-designating his property during the Official Plan review. He believes his only option at this time is to contact the Ontario Provincial Police to initiate a criminal investigation. Mr. Ward requested the Committee to encourage the Durham Regional Police to relinquish their responsibility for such an investigation to the Ontario Provincial Police so that they may investigate his numerous concerns. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING There were no Public Meetings scheduled. -5- General Purpose and Administration Committee Minutes November 3, 2008 Resolution #GPA-S97-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Committee recess for ten minutes. CARRIED The meeting reconvened at 11 :OS a.m. PLANNING SERVICES DEPARTMENT CONSENT TO TRANSFERS AND CHARGES OF LANDS WITHIN DRAFT PLAN OF SUBDIVISION INCLUDING PHASE 6 (EIRAM DEVELOPMENT CORP.) Resolution #GPA-S98-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-1 09-08 be received; THAT Council authorize the Municipality's solicitor, on behalf of the Municipality, to consent to all transfers and charges as required by Instrument No. L TS82873 or alternatively, to take all necessary steps to remove Instrument No. L TS82873 from the title to the lands to which it applies; and THAT all interested parties listed in Report PSD-109-08 and any delegations be advised of Council's decision. CARRIED HIGHWAY 407 EAST ENVIRONMENTAL ASSESSMENT MUNICIPALITY OF CLARINGTON COMMENTS ON TECHNICALLY PREFERRED ROUTE Resolution #GPA-S99-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-110-08 be received; THAT Report PSD-11 0-08 and Attachment 2 to Report PSD-11 0-08, be approved as the Municipality of Clarington's comments on the Highway 407 East Environmental Assessment Technically Preferred Route; THAT the Ministry of Transportation be requested to establish a working group, to include the Ministry of Municipal Affairs and Housing, the area municipalities, the Region of Durham, and the Conservation Authorities, to develop a comprehensive strategy for dealing with the remnant parcels created by the 407 mainline and Links; - 6 - General Purpose and Administration Committee Minutes November 3, 2008 THAT the Ministry of Transportation be further advised that it is the position of the Municipality of Clarington that the recommended grade separations proposed for local roads are acceptable providing that Middle Road is included as an additional crossing and that the grade separations are constructed to include the requirements for the movement of agricultural equipment and pedestrians and the conditions contained in Report PSD-11 0-08; THAT the Ministry of Transportation be advised that it is the position of the Municipality of Clarington that Holt Road between Taunton Road and the Sixth Concession Road should be improved to year-round municipal road standards as part of the 407 works to replace Rundle Road; THAT the Clarington Highway 407 Community Advisory Committee, the Clarington Agricultural Advisory Committee, and the Clarington Heritage Committee be thanked for their input and assistance; THAT a copy of Report PSD-110-08 and Council's decision be forwarded to the Ministry of Transportation and AECOM; and THAT all interested parties listed in Report PSD-11 0-08 and any delegations be advised of Council's decision. CARRIED PETERBOROUGH VICTORIA NORTHUMBERLAND AND CLARINGTON CATHOLIC DISTRICT SCHOOL BOARD SURPLUS PROPERTY SALE ST. STEPHEN'S ELEMENTARY SCHOOL Resolution #GPA-600-08 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-111-08 be received; THAT the Peterborough Victoria Northumberland and Clarington Catholic District School Board be advised that the Municipality of Clarington declines the offer to purchase the St. Stephen's Elementary School, 80 Rhonda Boulevard, Bowmanville; and THAT the Peterborough Victoria Northumberland and Clarington Catholic District School Board be notified of Council's decision. REFERRED BACK TO STAFF (See following motion) - 7 - General Purpose and Administration Committee Minutes November 3, 2008 Resolution #GPA-601-08 Moved by Mayor Abernethy, seconded by Councillor Trim THAT Report PSD-111-08 be referred back to staff for a review of any environmental aspects of the facility and for consideration of any opportunity for this facility to be used by the Clarington Older Adults Association; and THAT staff report back to the Committee on their findings. CARRIED MINOR VARIANCE TO SIGN BY-LAW 97-157 APPLICANT: DR. AMIT SHARDA Resolution #GPA-602-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-112-08 be received; THAT the application for Minor Variance to the Municipality of Clarington Sign By-law 97-157, submitted by Dr. Amit Sharda, to permit a reduction in the minimum required setback from a road allowance from 1 metre to .25 metres for a ground sign and a temporary sign, and to permit a window sign for each business, be approved; and THAT all interested parties listed in Report PSD-112-08 and any delegations be advised of Council's decision. CARRIED REPORT FOR INFORMATION REGARDING RESOLUTION OF THE APPEAL OF LAND DIVISION APPLICATION LD004/2008 APPLICANT: ERHARDT WITZKE Resolution #GPA-603-08 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-113-08 be received for information; and THAT all interested parties listed in Report PSD-113-08 and any delegation be advised of Council's decision. CARRIED -8- General Purpose and Administration Committee Minutes November 3, 2008 Mayor Abernethy stated a pecuniary interest with respect to Report PSD-114-08 as his son rents property from Randy Jeffery. Mayor Abernethy refrained from discussion and voting on this matter. REZONING APPLICATION TO PERMIT A SHOPPERS DRUG MART AND SECOND STOREY OFFICE SPACE APPLICANT: SHOPPERS REALTY INC. Resolution #GPA-604-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-114-08 be received; THAT the proposed amendment to Zoning By-law 84-63 to permit the development of a mixed use building be approved and that the by-law as contained in Attachment 3 to Report PSD-114-08 be passed; THAT the Holding (H) symbol be removed at such time as the owner has entered into a site plan agreement with the Municipality, obtained easements under the Ontario Planning Act for a joint access and a rear laneway in favour of the adjacent landowner and completed site remediation to the satisfaction of the Regional Municipality of Durham; and THAT the Region of Durham, all interested parties listed in Report PSD-114-08, and any delegations at the Public Meeting be advised of Council's decision. CARRIED TRANSFER OF LANDS TO THE REGION OF DURHAM FOR PART OF THE RELOCATED INTERSECTION OF BOSWELL DRIVE SOUTH OF REGIONAL HIGHWAY 2 IN CONNECTION WITH THE DEVELOPMENT OF LANDS OWNED BY PLAYERS BUSINESS PARK LTO. AND WEST DIAMOND PROPERTIES INC. WEST AND NORTH OF GREEN ROAD AND REGIONAL HIGHWAY 2 Resolution #GPA-60S-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-116-08 be received; and THAT Council pass a by-law (Attachment 2 to Report PSD-116-08) to authorize the Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to execute all documents necessary to transfer for a nominal consideration Parts 2 and S shown on the draft Reference Plan contained in Attachment 1 to Report PSD-116-08 to the Regional Municipality of Durham. CARRIED - 9 - General Purpose and Administration Committee Minutes November 3, 2008 CLARINGTON OFFICIAL PLAN REVIEW, REGION'S GROWING DURHAM - DRAFT RECOMMENDED GROWTH SCENARIO AND POLICY DIRECTIONS - REPORT DATED SEPTEMBER 23,2008 PLACES TO GROW IMPLEMENTATION Resolution #GPA-606-08 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report PSD-115-08 be received; THAT Report PSD-115-08 be endorsed as Council's formal comments on the Region's Draft Recommended Growth Scenario and Policy Directions Report dated September 23, 2008; and THAT Report PSD-115-08 be sent to the area municipalities, Regional Planning, the Ministry of Municipal Affairs and the Ministry of Energy and Infrastructure. CARRIED AS AMENDED (See following motion) Resol ution #G P A-607 -08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the foregoing resolution #GPA-606-08 be amended by adding the following: "THAT the Region of Durham be requested to hold public meetings in each area municipality on the Draft Recommended Growth Scenario prior to endorsement by Regional Council; THAT the Region of Durham be advised that Clarington Council does not support the designation of future growth areas beyond the 2031 and that significant viable urban separators should be maintained between the Courtice, Bowmanville and Newcastle Village urban areas to permanently protect some of the best agricultural land in the Region; and THAT the Region focus on servicing and marketing existing Employment Areas, particularly in proximity to the Courtice Water Pollution Control Plant, rather than designating expensive-to-service lands near a future Highway 407." CARRIED The foregoing Resolution #GPA-606-08 was then put to a vote and carried as amended. Councillor Foster chaired this portion of the meeting. -10 - General Purpose and Administration Committee Minutes November 3, 2008 ENGINEERING SERVICES DEPARTMENT REGULATORY MAXIMUM SPEED LIMITS FOR MUNICIPAL ROADS AND CONSTRUCTION ZONES A corrected version of the map (page 917 of the Agenda) was distributed to Members of Council. Resolution #GPA-608-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report EGD-047-08 be received; That pursuant to the Highway Traffic Act, RS.O. 1990 Chapter H.8 section 128(1) the municipality pass by-laws to establish new regulatory speed zones; THAT the Operations Department make necessary arrangements to purchase and install the regulatory signs necessary to bring the new speed zones and by-law into effect; THAT the Director of Engineering Services be appointed to designate the Municipality of Clarington roadways or portions thereof as construction zones, as well as to set the speed limit in those construction zones, and the doubling of speed fines in these construction zones when workers are present, pursuant to the provisions of the Highway Traffic Act, RS.O. 1990 Chapter H.8 section 128(8.1) as amended; and THAT the proposed by-law and schedules attached to Report EGD-047-08 be approved. CARRIED 2008 WATERFRONT TRAIL INVESTMENT PROGRAM Resolution #GPA-609-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-048-08 be received; and THAT Council endorse the Courtice Waterfront Trail project described in section 3.3 of Report EGD-048-08 as Clarington's submission for consideration in the 2008 Waterfront Trail Investment Program. CARRIED - 11 - General Purpose and Administration Committee Minutes November 3, 2008 NEWCASTLE MEADOWS SUBDIVISION PHASE 3, BOWMANVILLE PLAN 40M-2022 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-61 0-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report EGD-049-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Roads and Above ground Services, which include roads and other related Works constructed within Plan 40M-2022; and THAT Council approve the by-laws attached to Report EGD-049-08, assuming certain streets within Plan 40M-2022 as public highways. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT LAKERIDGE HEALTH OSHAWA CARDIOVASCULAR PREVENTION AND REHABILITATION PROGRAM Resolution #GPA-611-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report CSD-021-08 be received; THAT the Mayor and Clerk be authorized to execute a two (2) year agreement with an option to extend the agreement for an additional 12 months between the Municipality of Clarington and Lakeridge Health Cardiovascular Prevention and Rehabilitation Program, Attachment #1 to Report CSD-021-08; - 12 - General Purpose and Administration Committee Minutes November 3, 2008 THAT the by-law attached to Report CSD-021-08 as Attachment #2 be approved by Council; and THAT Mr. Paul Sawyer of Lakeridge Health be informed of Council's decision. CARRIED REQUEST TO REDUCE AGE AT WHICH SENIOR RATE APPLIES - COMMUNITY SERVICES PROGRAMS AND SERVICES Resolution #GPA-612-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report CSD-022-08 be received; THAT the request for the reduction of the "senior" age to be lowered from 65 years to 60 years be denied; and THAT Mrs. Carole Roughley be informed of Council's Decision. CARRIED EMERGENCY EVACUATION CENTRE REQUESTS - P.R.Y.D.E. LEARNING CENTRES INC. AND DR. ROSS TILLEY PUBLIC SCHOOL Resolution #GPA-613-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report CSD-023-08 be received; THAT P.R.Y.D.E Learning Centres Inc. be authorized to utilize the Newcastle & District Recreation Complex as an Emergency Evacuation Facility for "localized emergencies", subject to the conditions on which this approval was given, as outlined in the body of Report CSD-023-08; THAT Dr. Ross Tilley Public School be authorized to utilize the Bowmanville Indoor Soccer facility as an Emergency Evacuation Facility for "localized emergencies", subject to the conditions on which this approval was given, as outlined in the body of Report CSD-023-08; and THAT P.R.Y.D.E. Learning Centres Inc. and Dr. Ross Tilley Public School be advised of action taken. CARRIED Councillor Hooper chaired this portion of the meeting. - 13 - General Purpose and Administration Committee Minutes November 3, 2008 CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT - JULY - SEPTEMBER, 2008 Resolution #GPA-614-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report CLD-029-08 be received for information; and THAT a copy of Report CLD-029-08 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED NEWCASTLE ACCESSIBILITY CHALLENGE Resolution #GPA-615-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report CLD-030-08 be received for information. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2008-26, 2008 STREET LIGHTING IMPROVEMENTS - VARIOUS LOCATIONS Resolution #GPA-616-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-066-08 be received; THAT A-Line Utility. com, Dunsford, Ontario with a total bid in the amount of $29,491.50 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2008-26, be awarded the contract for 2008 Street Lighting Improvements - Various Locations as required by the Engineering Department; THAT the unspent funds of approximately $6,000.00 from the 2008 Budget for Street lighting Various Locations account #110-32-324-83221-7401 be transferred to the 2008 Budget for Street lighting Lake Road account #110-32-324-83336-7401; - 14 - General Purpose and Administration Committee Minutes November 3, 2008 THAT funds required in the amount of $47,900.00 (which includes $29,491.50 tendering, consulting and contingencies) be drawn from the 2008 Engineering Capital Account #110-32-324-83221-7401 in the amount of $16,000.00 with $31,900.00 being drawn from the 2008 Engineering Capital Account #11 0-32-324-83336-7401; and THAT the By-law marked Schedule "A" attached to Report COD-066-08, authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. CARRIED CL2008-38, TWO (2) FOUR WHEEL DRIVE, HD EXTENDED CAB SHORT BOX PICK-UP TRUCKS AND 16,000 GVW CREW CAB & CHASSIS C/W DUMP BODY & HOIST C/W STORAGE COMPARTMENT Resolution #GPA-617-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report COD-067-08 be received; THAT Quantrill Chev Cadillac, Port Hope, Ontario, being the lowest responsible bidder for Part A - Two (2) Four Wheel Drive, HD Extended Cab Short Box Pick-Up Trucks meeting all terms, conditions and specifications of Tender CL2008-38 as required by the Operations Departments be awarded Part A of the contract; THAT Donway Ford Sales, Scarborough, Ontario, being the responsible bidder for Part B 16,000 Crew Cab & Chassis C/W Dump Body & Hoist and Part C 16,000 Cab & Chassis C/W Dump Body & Hoist which was the closest bid to meet all terms, conditions and specifications of Tender CL2008-38 as required by the Operations Department be awarded Part B and Part C of the contract; and THAT the funds required in the amount of $160,651.20 (plus G.S.T.), be drawn from accounts as follows: Department & Account Number Operations Department - 2008 Capital Budget Part A Account #110-36-388-83643-7401 Roads New Part A Account #110-36-388-83650-7401 Parks Replacement of vehicle #01554 Operations Department - 2007 Capital Budget, Part B Account #110-36-388-83650-7401 Parks Replacement of vehicle #98508 Operations Department - 2008 Capital Budget Part C Account #110-36-388-83650-7401 Parks Replacement of vehicle #01569 Amount $29,253.96 $33,033.96 $53,529.24 $44.834.04 Total Funds Available $160.651.20 CARRIED - 15 . General Purpose and Administration Committee Minutes November 3, 2008 Q2008-28, SNOW CLEARING AND WINTER MAINTENANCE FOR MUNICIPAL LAW ENFORCEMENT Resolution #GPA-618-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-068-08 be referred back to staff. MOTION WITHDRAWN (See following motions) Resolution #GPA-619-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Quotation Q2008-28 be cancelled and the services of snow clearing and winter maintenance be re-issued. CARRIED AS AMENDED (See following motion) Resolution #GPA-620-08 Moved by Councillor Trim seconded by Councillor Robinson THAT the foregoing resolution #GPA-619-08 be amended to add the following: "THAT staff report back on servicing options." CARRIED Resolution #GPA-619-08 was then put to a vote and carried as amended. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS The Deputy Clerk advised the Committee that Mr. Warman, representing Bowmanville Creek Developments, had approached her during the break advising that he had received the Addendum to Report PSD-077 -08 on Friday but did not register to speak before deadline. Mr. Warman indicated to the Deputy Clerk that he would appreciate the opportunity to address the Committee at today's meeting. -16 - General Purpose and Administration Committee Minutes November 3, 2008 Resolution #GPA-621-08 Moved by Councillor Trim, seconded by Councillor Novak THAT rules of procedure be suspended to allow Mr. Warman to address the Committee at this time. MOTION LOST Councillor Novak chaired this portion of the meeting. ADDENDUM TO PSD-077-08, APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW BY BOWMANVILLE CREEK DEVELOPMENTS INC. TO PERMIT A WIDER RANGE OF COMMERCIAL USES Resolution #GPA-622-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-077-08 be lifted from the table; THAT Addendum to Report PSD-077-08 and Report PSD-077-08 be received; THAT Official Plan Amendment No. 54 to the Clarington Official Plan to provide a wider range of commercial uses on the lands owned by Bowmanville Creek Developments Inc. be approved as indicated in Attachment 1 to Addendum to PSD-077-08 and that the necessary by-law be passed; THAT the application to amend the Municipality of Clarington Zoning By-law 84-63, as amended, be approved and that the by-law as contained in Attachment 2 to Addendum PSD-077-08 be passed; THAT, subject to Recommendation 6 of Addendum to Report PSD-077-08, an exception to the Municipality's policy and practice be granted to provide for a private open space area within the valley lands on an area of approximately 1.6 hectares, provided that a hotel containing more than 85 guest rooms is constructed on the lands zoned (H)C5-15 within 6 years of the zoning coming into effect; THAT prior to adopting the proposed amendments, an agreement of purchase and sale be made between the applicant and the Municipality to the satisfaction of the Municipality's solicitor providing for the transfer of the fee simple interest and possession of the lands zoned (H)EP-16 for nominal consideration if 6 years (or other timeframe determined by the Committee) following the date when the zoning by-law comes into affect a hotel, which satisfies Recommendation 5 of Addendum to Report PSD-077-08, has not been constructed on the lands zoned (H)C5-15; -17 - General Purpose and Administration Committee Minutes November 3, 2008 THAT an appropriate by-law be passed for the Mayor and Clerk to execute an agreement; THAT a copy of the Addendum to Report PSD-077-08 and Council's decision be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Addendum to Report PSD-077-08 and any delegations be advised of Council's decision. MOTION LOST (See following motions) Resolution #GPA-623-08 Moved by Mayor Abernethy, seconded by Councillor Trim THAT the Addendum to Report PSD-077 -08 be referred back to staff to come forth at the next Council meeting with the necessary amendments to the proposed by-law to ensure that the site is developed with a hotel. MOTION LOST Resolution #GPA-622-08 was then put to a vote and the motion lost. Resolution #GPA-624-08 Moved by Mayor Abernethy, seconded by Councillor Trim THAT Addendum to Report PSD-077-08 be referred back to staff. MOTION LOST Resolution #GPA-625-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report PSD-077-08 be lifted from the table; THAT Addendum to Report PSD-077-08 and Report PSD-077-08 be received; THAT Official Plan Amendment No. 54 to the Clarington Official Plan to provide a wider range of commercial uses on the lands owned by Bowmanville Creek Developments Inc. be approved as indicated in Attachment 1 to Addendum to PSD-077-08 and that the necessary by-law be passed; THAT the application to amend the Municipality of Clarington Zoning By-law 84-63, as amended, be approved and that the by-law as contained in Attachment 2 to Addendum PSD-077-08 be passed; -18 - General Purpose and Administration Committee Minutes November 3, 2008 THAT, subject to Recommendation 6 of Addendum to Report PSD-077-08, an exception to the Municipality's policy and practice be granted to provide for a private open space area within the valley lands on an area of approximately 1.6 hectares, provided that a hotel containing more than 85 guest rooms is constructed on the lands zoned (H)C5-15 within 5 years of the zoning coming into effect; THAT prior to adopting the proposed amendments, an agreement of purchase and sale be made between the applicant and the Municipality to the satisfaction of the Municipality's solicitor providing for the transfer of the fee simple interest and possession of the lands zoned (H)EP-16 for nominal consideration if 5 years (or other timeframe determined by the Committee) following the date when the zoning by-law comes into affect a hotel, which satisfies Recommendation 5 of Addendum to Report PSD-077-08, has not been constructed on the lands zoned (H)C5-15; THAT an appropriate by law be passed for the Mayor and Clerk to execute an agreement; THAT a copy of the Addendum to Report PSD-077 -08 and Council's decision be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Addendum to Report PSD-077 -08 and any delegations be advised of Council's decision. REFFERED TO STAFF (See following motion) Resolution #GPA-626-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT Addendum to Report PSD-077-08 be referred back to staff for a written report to be presented to Committee at the General Purpose and Administration Committee Meeting scheduled for December 1, 2008. CARRIED ADDENDUM TO PSD-091-08, APPLICATIONS FOR PROPOSED DRAFT PLAN OF SUBDIVISION, OFFICIAL PLAN AMENDMENT AND ZONING BY.LAW AMENDMENT TO PERMIT A MIXED RESIDENTIAL DEVELOPMENT IN PORT DARLINGTON NEIGHBOURHOOD APPLICANT: PORT DARLINGTON LAND CORPORATION Resolution #GPA-627-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Addendum to Report PSD-091-08 and Report PSD-091-08 be received; - 19 - General Purpose and Administration Committee Minutes November 3, 2008 THAT the applications for amendment to the Clarington Official Plan, Files COPA 2002-006, Draft Plan of Subdivision, S-C-2002-002 and Amendment to the Zoning By-law, file ZBA 2002-002, submitted on behalf of Port Darlington Land Corporation, be denied; and THAT the Durham Region Planning Department and all interested parties listed in Addendum to Report PSD-091-08 and any delegations be advised of Council's decision. CARRIED DELEGATION - GARY DUSSELDORP - REGARDING MASTER FIRE PLAN Resolution #GPA-628-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT the delegation of Gary Dusseldorp be received with thanks. CARRIED DELEGATION - WENDY BRACKEN - REGARDING DURHAM YORK RESIDUAL WASTE ENVIRONMENTAL ASSESSMENT Resolution #GPA-629-08 Moved by Councillor Foster, seconded by Councillor Trim THAT the delegation of Wendy Bracken be received with thanks. CARRIED DELEGATION - RICHARD WARD - REGARDING HIS PROPERTY TAXES Resolution #GPA-630-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the request of Richard Ward for Council to encourage the Durham Regional Police Service to relinquish responsibility for investigation to the Ontario Provincial Police to investigate his numerous concerns, be denied. CARRIED - 20 - General Purpose and Administration Committee Minutes November 3, 2008 OTHER BUSINESS PROVINCIAL ZERO WASTE INITIATIVE - PUBLIC CONSULTATION Resolution #GPA-631-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Ministry of the Environment be requested to host a Zero Waste Public Consultation Session in Clarington. CARRIED COMMUNICATIONS MEMORANDUM FROM THE DEPUTY CLERK REGARDING APPOINTMENT TO FILL VACANCY ON THE ENERGY FROM WASTE SITE LIAISON COMMITTEE Resolution #GPA-632-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Kathy Coupland be appointed to the Region of Durham and York Region Energy From Waste Facility Site Liaison Committee. CARRIED Mayor Abernethy stated a pecuniary interest with respect to Correspondence item (b) as his son rents property from Randy Jeffery. Mayor Abernethy refrained from discussion and voting on this matter. MEMORANDUM FROM THE DIRECTOR OF PLANNING SERVICES REGARDING CORRESPONDENCE RECEIVED FROM BIRCHDALE DEVELOPMENTS LTD. CONCERNING REPORT PSD-114-08 Resolution #GPA-633-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the memorandum from the Director of Planning Services regarding correspondence received from Birchdale Developments Ltd. concerning Report PSD-114-08 be received. CARRIED - 21 - General Purpose and Administration Committee Minutes November 3, 2008 Resolution #GPA-634-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT in accordance with Section 239 of the Municipal Act, 2001, the meeting be closed for the purpose of discussing a labour relations matter and a matter of potential litigation respecting a property within Clarington. CARRIED The meeting reconvened in open session at 2:04 p.m. RISE AND REPORT Mayor Abernethy reported that two items were discussed in closed session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended. ADJOURNMENT Resolution #GPA-635-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 2:07 p.m. CARRIED Ucf} D PU~~/crt~K - 22 -