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Home My WebLink About04/29/2002 - - (!{[iJ}gton - - - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - DATE: APRIL 29, 2002 TIME: 9:30 A.M. - PLACE: COUNCIL CHAMBERS - 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST - 3. MINUTES - (a) Minutes of a Regular Meeting of April 8, 2002 301 4. DELEGATIONS - (a) D. Grills, 3054 Tooleys Road, Courtice, L 1 E 2K8 - re: Report PSD-035-02 - 5. PUBLIC MEETINGS - (a) Rezoning Application Applicant: Veltri & Son Ltd. REPORT PSO-030-02 501 - - (b) Clarington Official Plan Amendment & Rezoning Applications Applicant: Ganaraska Properties Limited Part Lot 11, Concession 1, Former Town of Bowmanville 35 & 45 Church Street REPORT PSO-031-02 503 - - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON - 40 TEMPERANCE STREET BOWMANVILLE. ONTARIO L1C 3A6 T (9051 623-3379 - G.P.& A. Agenda - 2 - April 29, 2002 - (c) Application for Official Plan Amendment and Rezoning Owner: Frederick and Sandra Archibald REPORT PSO-032-02 - 505 .. 6. PLANNING SERVICES DEPARTMENT - (a) PSD-030-02 - Rezoning Application Applicant: Veltri & Son Ltd. 601 ... (b) PSD-031-02 - Clarington Official Plan Amendment & Rezoning Applications Applicant: Ganaraska Properties Limited ... Part Lot 11 , Concession 1, Former Town of Bowmanville 35 & 45 Church Street 610 ... (c) PSD-032-02 - Application for Official Plan Amendment and Rezoning Owner: Frederick and Sandra Archibald 620 - (d) PSD-033-02 - Monitoring the Decisions of the Committee of Adjustment for the Meeting of April 18, 2002 633 - (e) PSD-034-02 - Status Report Port of Newcastle Waterfront Plan 638 IlIIlll (f) PSD-035-02 - Worden (East) Neighbourhood Design Plan 642 ... (g) PSD-037-02 - Confidential Report - Property Matter (distributed under separate cover) - (h) PSD-038-02 - Confidential Report - Property Matter (distributed under separate cover) ... 7. ENGINEERING SERVICES DEPARTMENT IlIIlll (a) EGD-16-02 - Northeast Bowmanville Subdivision. Bowmanville Phase 1 B, Part of Plan 10M-840 'Certificate of Acceptance' and 'Assumption By-law', - Roads and Above Ground Services 701 ... IlIIlll .. - - G.P.& A. Agenda - 3 - April 29, 2002 - (b) EGD-17 -02 - Schickedanz North Subdivision, Phase 2, Bowmanville, Plan 10M-830, 'Certificate of - Acceptance', and 'Assumption By-law', Roads and Above Ground Services Including Roads and Other Related Works 706 - (c) EGD-18-02 - Roth Subdivision, Phase 1, Courtice, Plan 40M-1928, 'Certificate of Acceptance', - and 'Assumption By-laws', Final Works Including Roads and Other Related Works 711 - (d) EGD-19-02 - Borland Court Subdivision, Bowmanville, Plan 40M-1680 'Certificate of Acceptance' and 'Assumption By-law', Roads and Above - Ground Services Including Roads and Other Related Works 717 - (e) EGD-20-02 - Trulls Delbert Subdivision Phases 1 A and 2A, Courtice, Parts of Plans 40M-1684 and 40M-1685, 'Certificate of Acceptance' and - 'Assumption By-laws', Roads and Above Ground Services and Water Quality Work 722 - (f) EGD-21-02 - Monthly Report on Building Permit Activity for February, 2002 728 - (g) EGD-22-02 - Monthly Report on Building Permit Activity for March,2002 737 - 8. OPERATIONS DEPARTMENT No Reports - 9. EMERGENCY SERVICES DEPARTMENT - ESD-007 -02 - Monthly Response Report - March, 2002 901 (a) - 10. COMMUNITY SERVICES DEPARTMENT (a) CSD-09-02 - 2002 March Break Extravaganza 1001 - (b) CS D-1 0-02 - Clarington Youth Advisory Committee 1006 - - .. G.P.& A. Agenda - 4 - April 29, 2002 ... .. (c) CSD-11-02 - Lakeridge Health Bowmanville Evacuation Centres 1013 .. 11. CLERK'S DEPARTMENT (a) CLD-15-02 - Animal Services Monthly Report for the Month .. of March, 2002 1101 (b) CLD-16-02 - Parking Report for March. 2002 1104 ... (c) CLD-17-02 - Mosport Park - 2002 Racing Season 1107 ... (d) CLD-18-02 - Mark Stewart - Animal Licencing Services Inc. _ Agreement 1110 ... (e) CLD-19-02 - Municipal Law Enforcement Division Outstanding Occurrence Report 1125 .- 12. CORPORA TE SERVICES DEPARTMENT (a) COD-020-02 - CL2002-3, Concession Street and Elgin .. Street Reconstruction and Church Street Storm Sewer Replacement, Bowmanville 1201 .. 13. FINANCE DEPARTMENT No Reports - 14. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT .. No Reports 15. UNFINISHED BUSINESS .. 16. OTHER BUSINESS - 17. ADJOURNMENT ... .. .. .. - ... THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee April 8, 2002 - - Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 8. 2002 at 9:30 a.m.. in the Council Chambers. ROLL CALL ... Present Were Mayor J. Mutton Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor C. Trim - - Absent: Councillor J. Schell (due to illness) ... Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Emergency Services/Fire Chief, M. Creighton Director of Planning Services. D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Financerrreasurer, N. Taylor Municipal Clerk. P. L. Barrie - - ... Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST ... Councillor Robinson indicated that he would be stating a Disclosure of Pecuniary Interest with respect to Reports PSD-027 -02 and PSD-028-02. - MINUTES Resolution #GP A-161-02 - Moved by Councillor Trim, seconded by Councillor Ping Ie - THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on March 25. 2002 be approved. "CARRIED" - Mayor Mutton advised Members of Committee that Councillor Schell is now resting at home following his brief stay in the hospital. - Members of the Committee observed a moment of silence in memory of Lorna Jackson, Mayor of the City of Vaughan, who passed away this past weekend. - 30\ - G.P. & A. ~inutes DELEGATIONS PUBLIC MEETINGS - .2 - .-\.pnl 8. 2002 ... Mayor Mutton advised that on Friday, April 5, 2002 the Canadian Nuclear Safety Commission announced its approval of the Environmental Assessment Guidelines, The Scope of Project and Level of Assessment for Iter Project. This approval means that Iter Canada can continue with Environmental Assessment and licencing processes important to their bid to host the project. ... ... Mayor Mutton announced that the Beatrice Aeros, the Women's Hockey Team which Sommer West, a municipal resident plays for. recently won the NWHL. the Women's equivalent of the Stanley Cup. Members of Council extended congratulations to Sommer and her teammates. ... ... Councillor Rowe announced that this past weekend was the opening of the Visual Arts Centre "Connecting Threads" show which features quilters from across the Region. She presented to Mayor Mutton a plaque from the Friends of Second Marsh in recognition of financial suppon provided by the municipality to the Frienas of Second Marsh. ... Councillor Trim announced that this past weekend, Ice Skating Carnivals were held in Newcastle and Orono. all of which were well attended. ... Councillor Rowe chaired this portion of the meeting. .. There were no delegations scheduled to appear at this meeting. ... ... Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following applications: .. (a) Rezoning Application Applicant: Sylvia Vanhaverbeke IlIlI (b) Crooked Creek Golf Course Official Plan Amendment and Rezoning Applications (c) .. Application for Zoning By-law Amendment and Proposed Plan of Subdivision Applicant: Sylvan Estates Inc. and Bennett Developments Inc. ... The Clerk's Department sent public notice for the rezoning, official plan amendment and subdivision application(s) by first class mail on or before March 14. 2002 to all property owners within 120 metres of the subject property in accordance to the latest municipal assessment record. Public notices were also posted on the properties in question. ... (a) Report PSD-024-02 - Rezoning Application - The purpose and effect is to rezone the rear portion of 88 Queen Street, to permit the lands to be severed and melded with the plan at 91-93 King Street (Hanc's) and used for additional parking area for a retail plaza. ... .. IlIIlll 302 - - G.P. & A. Minutes - 3 - April 8, 2002 - PUBLIC MEETINGS CONT'D. - George Duncan Colbourne, 90 Queen Street, Bowmanville, L 1 C 1 M6 indicated that his only concern with the application is the jog shown in the fence line at the corner of his property. No one spoke in support of the application. - - Teresa Vanhaverbeke, Syvan Developments Limited, 20 Robert Street West, Unit A. Newcastle, L 1 B 1 C6 addressed Committee on behalf of her mother Sylvia, the owner of the Plaza. She indicated that three sides of the property are presently zoned for commercial parking and a plan is now in place which allows for proper grading of the lot. Ms. Vanhaverbeke indicated her willingness to discuss Mr. Colbourne's concern with him to arrive at a mutually agreeable solution. - - (b) Report PSO-025-02 - Official Plan Amendment and Rezoning Applications - The purpose and effect is to redesignate from "Green Space" and "Environmental Protection Area" to permit a 9 hole golf course and to rezone from "Agricultural (A)" and "Environmental Protection (EP)" to permit the 9 hole golf course, club house and maintenance buildings. - - Libby Racanaky, 3200 Hancock Road, Courtlce, L 1 E 2M1 requested that Committee refer PSO-o25-02 back to staff for further implementation of the studies. Ms. Racansky stated that she would like the owner's permission to enter onto the property on an annual basis in order to view and determine the effects the development has on the environment. She indicated her pleasure with the owner's willingness to address all issues which have arisen to date. .- - Randy Fletcher, 2955 Taunton Road, R. R. #4, Bowmanville, L 1 C 3K5 stated his concern with the use of various fertilizers and pesticides on the property and the effect that they may have on the water quality and water level in the surrounding area. - No one spoke in support of the application. - Kevin Tunney, Tunney Planning Inc., 340 Byron Street South, Suite 200, Whitby, L 1 N 4P8 addressed Committee on behalf of the applicant. Mr. Tunney indicated that this application has been in the works since 1995 and a myriad of studies has been completed. He quoted from section 11.5 of Report PSO-o25-02 which indicate that"... technical studies identify that there will be no impact on adjacent wells. . .". Mr. Tunney stated that Mr. Fletcher's concerns will be addressed during the site plan approval stage. - - - (c) Report PSO-026-02 - Application for Zoning By-law Amendment and Proposed Plan of Subdivision - The purpose and effect is to permit the development of a 699-unit plan consisting of 153 single detached units; 220 semi-detached dwellings with 9 metre frontages; 78 on-street townhouse units, 38 block townhouse units, 210 apartment units, a 2.4 ha public elementary school site. a proposed 1.5 ha park block, two blocks totaling 1.4 ha for storm water management and a total of 9.5 ha of open space blocks. - - 303 - a.p. & A. Minutes - 4 - April 8, 2002 .. PUBLIC MEETING CONT'D. IlIIlll Don Wilkinson, 205-165 Cobourne Avenue, Richmond Hill, L4C 2K2, the owner of property located at 2728 South Service Road, made use of a slide presentation to orient Members of Committee with the area which is subject to the rezoning application. He stated that the property is unique and has numerous dangerous areas because of the risk involved with the bluff area. Mr. Wilkinson indicated that approval of this application would be in contravention of Provincial Policy which is set out to protect areas such as this and to keep people away from the risks involved in these areas. His concerns include: .. ... ... · The railway is one of the busiest rail corridors in Canada" · High volume of traffIC on Highway 401 · Emergency vehicles unable to access the area · Cliffs eroding at a rate of one foot per year · Protection of the children in the area of the bluffs · Cost of infrastructure ... ... Mr. Wilkinson indicated that it is Committee's moral and legal responsibility not to expose residents to the dangers inherent with this development. James Stuart, 76 East Beach Road, R. R. #2, Bowmanvllle, L 1C 3K3 concurred with the comments of Mr. Wilkinson and stated that the subject property is not suitable for the recreational needs of this amount of population. He highlighted concerns with the fact that tJ'le sand on the beach is not suitable for walking, the amount of seaweed covering the beach every summer, the height of the cliffs and the erosion. The opportunities for responsive safe recreational facilities do not exist in this area and Mr. Stuart requested that Committee not approve the development until such time as they do. Brad Savage, 79 East Beach Road, Group 1, Box 20, R. R. #2, Bowmanvllle, L 1 C 3K3 submitted a petition signed by 42 area residents who strongly oppose the rezoning application. Mr. Savage highlighted the cost of road upgrades in bringing the roads leading to the development up to standard. He indicated that the East Beach road alignments cut through two present homes and government owned land. Mr. Savage read into the record a note from Lynn Dennis, President, Port Darlington Community Association Inc. wherein the Association requests that a public meeting be held in the evening to better inform the entire community of the proposed changes to the zoning and subdivision plan in their area. The Association shares the concems of the residents on East Beach Road and looks forward to further discussion with the municipality. ... ... .. ... ... .. ... .... Kevin Taylor, 110 East Beach Road, R. R. #2, Bowrnanville, L 1 C 3K3 concurred with the concerns of the earlier speakers and questioned the effects of the development on area wells and traffic. He indicated that this area will not be able to support the influx of traffic which will be realized from this development. ... .. 304 .. ... - G.P. & A. 'vfinures - 5 - April 8. 2002 PUBLIC MEETINGS CONT'D. - Heather Davis, 76 East Beach Road, R. R. #2, Bowmanville, L 1 C 3K3 raised a number of concerns related to: - - · High density of the housing · Difficult access/egress routes · Cost of and ability to provide adequate infrastructure · Assurance of public safety · Environmental Protection · Long Term Viability of the plan if implemented - Ms. Davis submitted a series of questions which she requested a response to. -- - Tom Cauchon, 50 East Beach Road, R. R. #2. Bowmanville, L 1 C 3K3 indicated that his home will be destroyed by the road should this development be approved. He is concerned with the due diligence on behalf of the municipality as his house is not shown on the map displayed. He questioned where children will be allowed to play in this development and indicated concurrence with the earlier speakers. - - Philip Nixon, 2736 South Service Road, P.O. Box 314, Bowmanville, L 1 C 3L 1 indicated that neither he nor the residents of 120 Port Darlington Road received notification of the public meeting and commented that perhaps more people would be in attendance had this notification been received. - Anneke Kroon, 2745 South Service Road, GO, Bowmanville, L 1 C 3K1 advised that she just received notification of the public meeting on Thursday, April 4, 2002 and that some of her neighbours did not receive notification by mail. - - Ellice Dryer, 61 Lonsdale Road, Toronto, M4V 1W4, the owner of 2738 South Service Road, indicated her objection to the development as it threatens the environment of the area. The ecological system with its many varieties of birds, insects and butterflies is a jewel in the municipality. - No one spoke in support of the application. - Mary Rycroft, Sernas & Associates, 110 Scotia Court, Unit 41, Whitby, L 1 N 8Y7 indicated that this property is designated in the Official Plan for residential development and its supporting uses. She therefore believes that the plan complies with the Official Plan. She stated that the plan has been prepared in accordance with the Secondary Plan, however, the population is not as high as is allowed in that plan. All traffic reports conclude that minor improvements to the road system can support the development and a vibration/noise report is required for the CN Rail. - - - - 305 - G.P. & A. Minutes - 6 - April 8, 2002 .. PLANNING SERVICES DEPARTMENT Rezoning Application Applicant: Sylvia Vanhaverbeke Crooked Creek Golf Course Official Plan Amendment and Rezoning Appl. IIIIIl Resolution #GPA-162-02 Moved by Councillor Trim. seconded by Councillor Robinson IIIIIl THAT Report PSD-024-02 be received; ... THAT the application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle. submitted on behalf of Sylvia Vanhaverbeke be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments; and ... iHA T all interested parties listed in Report PSD-024-02 and any delegation be advised of Council's decision. ... "CARRIED" ... Resolution #GP A-163-02 Moved by Mayor Mutton, seconded by Councillor MacArthur ... THAT Report PSD-025-02 be received; THAT the Regional Municipality of Durham be advised that the Municipality of Clarington recommends the approval of the Regional Official Plan Amendment application (ROPA 95-006), as submitted and revised by Tunney Planning on behalf of Crooked Creek Golf Course Inc. to permit the development of a 9 hole golf course, club house and maintenance bUildings; ... - THAT Amendment No. 26 to the Clarington Official Plan detailed in Attachment 7 to Report PSD-025-02 to permit the development of a 9 hole golf course be adopted and the necessary By-law be passed and that Amendment No. 26 come into force and effect the date the Minister of Municipal Affairs and Housing approves the necessary amendment to the Durham Region Official Plan amendment in support of ROPA 95-006; - ... .. THAT the application for rezoning (DEV 94-061) be referred back to staff until such time as the following conditions have been satisfied; 11M a) The general form and content of the Site Plan development agreement is agreed to and includes; The conditions to implement the turf management report; The conditions to implement the hydrogeological report; The conditions to implement the EIS report as consolidated by Niblett and Associates; 11M ... b) The applicant/owner agrees to conduct at least a 3 year post construction monitoring program; and .. c) Arrangements are made for the transfer of the provincially significant ANSI lands to CLOC as part of the Stephen's Gulch Conservation Area; IlIIlll 306 ... - G.P. & A. Minutes . 7 - April 8. 2002 - PLANNING SERVICES DEPARTMENT CONT'D. - - - Application for Zoning By-law Amendment Sylvan Estates Inc. - - - - ... - - - - - - - - - THAT Durham Region and Durham Region Planning Department be sent a copy of Report PSD-025-02 and all attachments; and THAT Durham Region Planning Department and all interested parties listed in Report PSD-025-02 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-164-Q2 Moved by Councillor Trim, seconded by Mayor Mutton THAT Report PSD-026-Q2 be received; THAT the application for a zoning by-law amendment, submitted by Sylvan Estates Inc. and Bennett Developments Inc. be referred back to staff for further processing subsequent to receipt of an application to amend the Clarington Official Plan and upon receipt of all outstanding comments; THAT the application for a proposed draft plan of subdivision, submitted by Sylvan Estates Inc. and Bennett Developments Inc. be referred back to staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments; and THAT the Durham Region Planning Department, and all interested parties listed in Report PSD-Q26-Q2 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-165-02 Moved by Mayor Mutton, seconded by Councillor Robinson THAT Committee recess for ten minutes. "CARRIED" The meeting reconvened at 11 :10 a.m. Councillor Robinson stated a pecuniary interest with respect to Report PSD-027-02; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Robinson indicated that his wife is employed by Acres & Associated Environmental Limited who provided comments on the Draft Environmental Assessment Guidelines. 307 G.P. & A. Minutes - 8 - April 8, 2002 .. PLANNING SERVICES DEPARTMENT CONT'D. Draft Environmental Assessment Guidelines Draft Scope of the Environmental Port Granby Monitoring the Decisions of the Committee of Adjustment Meeting of March 21, 2002 .. Resolution #GPA-166-02 Moved by Councillor Trim, seconded by Councillor MacArthur .. THAT Report PSD-Q27-02 be received; THAT Report PSD-027 -02 be approved as the comments of the Municipality of Clarington on the document entitled "Draft Environmental Assessment Guidelines (Scope of Project & Assessment): Environmental Assessment of the Proposed Construction and Operation of the Darlington Used Fuel Dry Storage Facility in Clarington, Ontario," dated February 15, 2002; - ... THAT a copy of Report PSD-027-02 and Council's resolution be forwarded to the Canadian Nuclear Safety Commission (CNSC); and .. THAT the interested parties listed in Report PSD-Q27 -02 be advised of Council's decision, FORTHWITH. ... "CARRIED" ... Councillor Robinson stated a pecuniary interest with respect to Report PSD-028-02; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Robinson indicated that he resides within the immediate area which is the subject of the report. ... Resolution #GPA-167-Q2 .. Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-028-Q2 be received; ... THAT Report PSD-028-Q2 be approved as the comments of the Municipality of Clarington on the document entitled "Draft Scope of the Environmental Assessment for the Port Granby long-Term low-level Radioactive Waste Management Project," dated February 20,2002; ... THAT a copy of Report PSD-028-02 and Council's resolution be forwarded to Natural Resources Canada; and ... THAT all interested parties listed in Report PSD-Q28-02 and any delegation be advised of Council's decision, FORTHWITH. ... "CARRIED" Resolution #GPA-168-02 - Moved by Mayor Mutton, seconded by Councillor MacArthur ... THAT Report PSD-029-02 be received; and THAT Council concurs with decisions of the Committee of Adjustment made on March 21, 2002 for applications A2002/002, A2002/011, A2002/014, and A2002l015 and that staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. .. .. 308 "CARRIED" ... .. G.P. & A. Minutes - 9 - April 8, 2002 - ENGINEERING SERVICES DEPARTMENT - There were no items considered under this section of the agenda. OPERATIONS DEPARTMENT - There were no items considered under this section of the agenda. EMERGENCY SERVICES DEPARTMENT - There were no items considered under this section of the agenda. COMMUNITY SERVICES DEPARTMENT - There were no items considered under this section of the agenda. CLERK'S DEPARTMENT .. There were no items considered under this section of the agenda. - Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT .. CL2002-4, One (1) Resolution #GPA-169-o2 Class 7 Motor Grader Moved by Councillor Rowe, seconded by Councillor Robinson .. THAT Report COD-018-o2 be received; - THAT Champion Road Machinery Sales, Brampton, Ontario, with a total bid in the amount of $218,615.00 (including taxes and trade-in), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2002-4, be awarded the contract to supply One (1) Class 7 Motor Grader, as required by the Municipality of Clarington, Operations Department; and .. .. THAT the funds be provided from the 2002 Operations Equipment Reserve Account #2900-00010-0000. "CARRIED" .. FINANCE DEPARTMENT There were no items considered under this section of the agenda. - - - 309 .. - G.P. & A. Minutes - 10 - April 8, 2002 ... CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT Canadian Assoc. of Nuclear Host Community UNFINISHED BUSINESS OTHER BUSINESS ADJOURNMENT ... Resolution #GP A-170-02 Moved by Councillor Trim, seconded by Councillor MacArthur .. THAT Report ADM-04-02 be receiVed; and .. THAT the Municipality of Clarington's membership in the Association of Nuclear Host Communities be approved and further that the Mayor and the CAO be authorized to represent the Municipality and to participate in all actions and activities of the Association as deemed necessary. ... "CARRIED" - There were no items considered under this section of the agenda. ... Mayor Mutton advised Committee that staff have commenced the spring cleanup as of 7:00 a.m. today. ... Councillor Trim advised Committee that the issue of a Regi.onal Smoking By-law was addressed at the Regional Health and Social Services Committee Meeting April 4, 2002. Public Meetings will be held in June in each of the area municipalities. ... .... Resolution #GPA-171-02 ... Moved by Councillor Pingle, seconded by Councillor Rowe THAT the meeting adjourn at 11 :30 a.m. .. "CARRIED" .. - MAYOR ... MUNICIPAL CLERK ... .. 310 .. ... - ClKiggton CORPORATION OF THE MUNICIPALITY OF ClARlNGTON NOTICE OF PUBLIC MEETING PUBLIC MEETING REPORT , PSD - 030-02 VELTRI AND SON Ltd. - - Development Application by: Veltri and Son Ltd. - TAKE NOnCE that the Council of the Corporation of the Municipality of Clarington will hoki a public meeting to consKier a prOposed Zoning By-law Amendment under SectIon 34 of the ptanning Act, 1990, as amended. - DATE: TIME: PLACE: MONDAY, APRJL 29, 2002 9:30 A.M. Council Chambers, Municipal Administrative Centre, 40 Temperance St, Bowmanville, Ontario - - The proposed zoning by-law amendment. submitted by Vein and Son Limited, would change the zone category of three (3) proposed residential properties located in Part Lot 10, Concession 1, former Town of BownwMIIe (as shown on the reverse) from "Urban Residentiaf Type One (R1)" to an appropriate zone in order to permit the reduction of the exterior side yard setback from 6 metres to 4.5 metres. - - The proposed properties are located in Part Lot 10, Concession 1. former Town of Bowmanville. at the extensions of Marchwood Crescent and Trudeau Drive, Bowmanville. - The lands in question are also subject to the following application: Subdivision (S-C- 2001-001). - ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. - - IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the proposed zoning by-law has not made oral submission at a public meeting or has not made written submission to the Municipality of Clarington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. - ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 40 Temperance Street. Bowmanvllle, Ontano L 1 C 3A6, or by calling Bob Russell at (905) 623-3379. - - 22nd day of March 2002. Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 - - - 501 .~..-y ... I J I 6 o ~ r r ;0 . 'lIl'T .. ,. ~ ~ " . r r I; r ~ r k&M r , 1.( r ~~ / EIC / . / . 44 --- Veltri and Sons Ltd. r r r r r r r PLAN 14 15 '0" --- Bowmanvllle Key Map . ~ ~ i lj~UI! ~I il~[""'" OCJs ~~~.~ 7~~ . G kli" ?~~ ZBA 2002-007 Zoning By-law Amendment .. 502 ... - CWilJgtnn CORPORATION OF THE MUNICIPALITY OF ClARlNGTON NOTICE OF PUBLIC MEETING PUBLIC IlEETDfG REPORT # PSD - 031-02 GAIWtASU. PROPERTIES LIKITED - .. I Development Application by Ganaraska PropertIes Umlted TAKE NOTICE that the CooociI of the Cofpofation of the Mtncipality of Clarington wiD hold a public meeting to consider a proposed Official Plan Amendment under Section 17 of the Planning Ad. 1990, as amended and a proposed Zoning By-law Amendment under Section 34 of the Planning Ad. 1990, as amended. .. .. Monday, April 29, 2002 9:30 A.M. . . Council Chambers, Municipal Administrative Centre, 40 Temperance St., BowmanviIIe, Ontario The pl0,...-6~, amendment. as submitted by Ganaraska PropeIties Limited, would change the land use de8igr1Btion on 35 ChtRh StrM and 45 Chufd1 Street from -Uf'ben ReaidentJeI" to an 8pp'::" 1 , ........deJVIl8llun to pemilthe devetapment d a partang-.kJtaaoci8ted wiSh ., existing rnoa vet*ie ... estIbII8tll'l1D. DATE: TIME: PLACE: - - - The pt'OpOIed Drilg by-I8w amllldmlnt, _ Umilaed by Gan8r88ka Propertie8 Linlted, would ch8nge the zone c:MIgoIy on 45 Ctuch Street from -Ult8n Residellt... EJaption (R1-12) Zone- to an appropriate zone to permit tMt development of a parking lot .slOCllIll It with an existing motor vehicle sales estabIIhment. - The subject Pfoperty 18 located In Part Lot 11, Concession 1, former Town d BowmanviIe, _ shown on the reverse. .. The lands located at 45 Ctuch Street Mt also IUbjec:t to the toIowing application: Site PI8n Approval (SPA 2002-(05). . ANY PERSON may attend the pubic meetilg and/or make wriIIen or verbeI I'8pfeSerUtion either in support d or In oppoeIIIon to the proposal. PIe88e note that the lime Isted above reftecIs the time at which the Gew8I Pwpoee end Admili8batiun CommlItee Meelilg comfllences, not necessarily when this Item wi! be considered. IF YOU wish to make a written submission in respect of the 0fIiciaI Plan Amendment AppIicatb.. It should be made to Mr. David Crome, M.C.I.P., R.P.P., Director of Planning Services at the address given below. IF YOU wish to be noatIed of the adoption of the proposed 0ffidaI Plan Amendment you must make a written request to the Clerk's Department at IhI:l address given below. An 0tIcial Plan Amendrneclt adopted by the MunicipalIty of CIarington is forwarded to the Region of Durtwn for approval, unless It is determined dwing the review process that the Amendment 18 exempt from Regional approval. For an exempt Amendment, the decision to adopt by Clarington Council becomes final, IUtlject to a'1Y appeal dwing the statutory appeaJ period. IF A PERSON OR PUBUC BODY that flea ., appeal has not made an oral aubmissIon at a public meeting or has not made a written submisaIon to the Mu icIp8Ity of CIarington before the proposed Oftidal Plan Amendment Is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. THE PROPOSED 0fIIcIaI Plan Amendment text and background materials relating to the proposal are available for Inspec:tion between 8:30 a.m. and ":30 p.m. (8:00 a.m. and 5:00 p.m. beginring April 2, 2002) at the Planning Services Oepertment, Municipal Administrative Centre. 010 Temperance Street, Bowmanville. Ontario or by c:aIlng Richard Holy at (905) 623-3379. Dated of CIarington this 19 day of March 2002. .~~2~4.ZBA.2002.006 - - - - - - - 40 Temperance Street BowmanvHIe. Ontario L1C 3M - - 503 45 Church Street Existing DwelHng to be Removed and AnNI to be Used for Pattdng lot 6 ~ ;. o ~ ,~ 4b 35 Chun:h SINet ExII&vOnlng to R8mM1 ~ - ,... IIIlII lIIIIil .. 1 1 g 1 z tu 1 ~ ~ 1 w ~ 1 1 i COPA 2002.... ZBA 2002.ooe and SPA 2002.005 r. OffIcIal Plan, ZonIng and Site Plan Amenc1mint8 Gan.....ka ProperIIea Ltd. T m COPA 2002-003 T _ ZBA 2002-ooe AND SPA 2002-005 . Il\\)J Other Landa Owned By AppUcant 504 .. - Cl!1!:Jllgtnn CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING PUBLIC MEETING REPORT # PSD - 032-02 FREDERICK AND SANDRA ARCHIBALD - - Development Application by: Frederick and Sandra Archibald - TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider a proposed Official Plan Amendment under Section 17 of the Planning Act. 1990, as amer.ded, and a proposed Zoning By-law Amendment under Section 34 of the Planning Ad, 1990, as amenced. - DATE; TIME: PLACE: April 29", 2002 9:30 A.M. . Council Chambers, Municipal Administrative Centre. 40 Temperance St., Bowmanvtlle, Ontano - - The proposed officlaj plan amendment and rezoning b.,,-Iaw amendment submitted by Frederick and Sandra Archibald would pennit the devefopment of a small scale golf course as a 88COndary use to the exJatlng agricuttural uses. The lands subject to the application are located in Part Lot 10, Concession 6, former Township of Dar1ington, as shown on 1he reverse. The lands in question are also subject to the following applicationls: Durham Region Official Plan Amendment (ROPA 2002-003) and Site Plan Approval (SPA 2OO2..O(7). - - ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. Please note that the time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. - - IF YOU wish to make a written subrntssion in respect of the Official Plan Amendment Application or Zoning By-law Amendment, it should be made to Mr. David Creme, M.C.I.P., RP.P., Director of Planning Services at the address given below. IF YOU wish to be notified of the adoption of the proposed Official Plan Amendment or proposed Zoning by-law amendment you must make a written request to the Clerk's Department at the address given below. - - An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Ourtlam for approval, unless it is detennined during the review process that the Amendment is exempt from Regional approval. For an exempt Amendment, the decision to adopt by Clarington Council becomes final, subject to any appeal ooring the statutexy appeal period. IF A PERSON OR PUBUC BODY that files an appeal has not made an oral submission at a public meeting or has not made a written submission to the Municipality of Clarington before the proposed Official Plan Amendment is adopted or before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. THE PROPOSED Official Plan Amendment text and background materials relating to the proposal are available for inspedioo between 8:30 a.m. and 4:30 p.m. at the Planning Services Department. Mooicipal Administrative Centre, 40 Temperance Street. Bowmanville, Ontario L1C 3A6, or by calling Heather Brooks at (905) 623-3379. - - - day of March 2002 - - 40 Temperance Street Bowmanvllle, Ontario L 1 C 3A6 - 505 LOT 10 T Call Crop I'ropnty LUu T ~ T Existing Pia Your T ::c Ow" OrchiUd ..... T a: 0 z ~r ..... w 0 w - 1 Cf.) r a: tArtn btM ~ Cf.) ..... W (f'J ~ ~r ~ 0 a: Or w Existing Pidc Y DID' CD Own OrcJuud - -J r ~ WiIIDy I r It.~ !r c.sII Crop .. ~ ZBA 2002.009 r SPA 2002.007 and COPA 2002.004 Zoning By-law, Site Plan and Clarlngton OffIcial Plan Amendments Frederick Archibald 506 IlIIlll - - Cl~n REPORT PLANNING SERVICES - - PUBLIC MEETING :vIeeting: GENERAL PURPOSe AND ADMINISTRATION COMMIITEE - Date: Monday,ApnI29,2002 Report #: PSD-030-02 File #: ZBA 20021007 3y-taw #: - Subject: REZONING APPLICATION APPLICANT: VELTRI AND SON LIMITED - - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-030-02 be received; - 2. THAT the application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, submitted by Veltri and Son Limited. be APPROVED and that the amending by-law, as per Attachment 3, be forwarded to Council for approval; - 3. THAT a copy of this Report and Council's decision be forwarded to the Region of Durham Planning Department; and - 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. - - Submitted by: D id rome, M.C.I.P..R.P.P. Director. Planning Services Reviewed by: 'I , ~:~h., .....:.... (/G1, \---- \ Franklin Wu Chief Administrative Officer - - BR*L T*DC*df 11 April 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 - 601 - REPORT NO.: PSD.Q30.Q2 PAGE 2 .. 1.0 1.1 APPLICATION DETAILS III Owner: Veltri and Son Limited .. 1 .2 Agent: Veltri and Son Limited .. 1.3 Zoning: From Urban Residential Type One (R1) to Urban Residential ~xception (R 1-43). - 1.4 Area: Three (3) halves of semI/link lots (permItting 3 dwellings) varying In size 1'rom 365m': to 372m':. .. .. 2.0 BACKGROUND 2.1 On February 15, 2002, the Planning Services Department received an application to amend Zoning By-law 84-63 in order to permit exterior side yard setbacks of 4.5 metres rather than 6 metres, on the subject lands. ... ... 2.2 The exterior (corner) lots subject to the proposal are located in the draft approved Veltri Gardens subdivision, which is east of Liberty Street North, south of Concession Street East and west of the existing portions of Trudeau Drive and Marchwood Crescent. The subject lands are part of Lot 10. Concession 1, former Town of Bowmanville. ... ... - 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The draft approved lots have a flat topography and are currently vacant. - IIIIi 3.2 The surrounding land uses are as follows: ... North - Urban Residential with single detached and semi/link dwellings South - Vacant lands within the subdivision and beyond, Bowmanville High School III III 602 ... .. - REPORT NO.: PSD-Q30-Q2 PAGE 3 - East - Vacant lands within the subdivision and beyond, Urban Residential with semi/link dwellings - West - Vacant lands within the subdivision and beyond, Urban Residential with single detached dwellings - 4.0 PUBLIC NOTICE AND SUBMISSIONS 4.1 Public notice was given by mail to each landowner within 120 metres of the draft approved plan of subdivision boundaries and Public Notice signs with subdivision plans showing the locations of the three (3) semillink lots were installed on the north and soutl, terminations of the existing Trudeau Drive and the existing Marchwood Crescent termination. There have been three (3) inquiries to date from notified neighbours. In every case, no concerns were registered when the principle of the clpplication was explained. - - .... - - 5.0 OFFICIAL PLAN CONFORMITY 5.1 Within the Durhiam Regional Official Plan, the subject property is designated as Living Area in the Bowmanville Urban Area. The application conforms. - - 5.2 Within the Clarington Official Plan, the subject property is designated as Urban Residential. ThE! application conforms. - - 6.0 ZONING BY -LA'W COMPLIANCE 6.1 Within Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, the subject property is zoned "Urban Residential Type One (R1 )". The application does not conform regarding exterior side yard setback, hence, this rezoning application. - - ... 7.0 AGENCY COMMENTS 7.1 The rezoning application was circulated to various agencies and other departments by the Planning Services Department. Comments received to date indicated that all agencies and departments had no objections or concerns. The - - 603 - REPORT NO.: PSD-Q30-Q2 PAGE 4 .. circulated agencies included Engineering Services Department, Regional Works Department and Central Lake Ontario Conservation. II1II\ - 8.0 8.1 STAFF COMMENTS The applicant is not seeking an increase in the maximum lot coverage permitted. Approval of this amendment as submitted, would prOVide some- flexibility In determining the siting of each dwelling unit without compromising any other zoning regulations or the storm drainage system as designed for the subdivision. ... fIIi. .... 8.2 -\s illustrated on Attachment 2 to this report, the reduction 10 the exterior Side yard setback would not impact the site triangles required by the Municipality. Outside of this site triangle there are often other impediments to visibility such as trees and shrubs. ... - 8.3 Inasmuch as the circulation of the application and the pUblic notification process did not identify any objections or concerns, staff would have no objections to the approval of the application at this time. ... .. 9.0 RECOMMENDATIONS Based on the comments contained in this report, it is respectfully recommended that the rezoning application BE APPROVED, and that the amending by-law, as per Attachment 3, be forwarded to Council for approval. ... ... ... Attachments: ... Attachment 1 - Site Location Key Map and Draft Approved Plan of Subdivision showing the Affected Lots Attachment 2 - Site Triangle and Setbacks Diagram Attachment 3 - Zoning By-law Amendment ... ... .. 604 .. - - REPORT NO.: PSD-o:30-o2 PAGE 5 - List of interested partiE!S to be advised of Council's decision: - Mario Veltri & Son Ltd. 68 King Street East Bowmanville; ON L 1 C 3X2 - - - . ... - .. .. .. .. - - .... - - 605 - ATT ACHMEIfT 1 .. N 7nlf'OOT 55.,. I 6 ; .., 3 .. i I ~ '\ ;; , 0 , 0 . "OaT Jll" ." it .i ~ f- Q:: I " <( Q Q:: ... JUO ~: 9 ~ .. ~ PT. .3 . 10 ~ .. BLOCK P /I .. 0 R '..M ~. .. 21 20 19 ~t! " 11 . .. ... .. , l.l / ' 0 , 0 ! ~i! B K PLAN - ~II / 14 15 16 lit / . N .. IZ1,M --- --- -II 18 ... 3.Om Walkway BLOCK 29 ." BowmanvUle Key Map ~ ~ I [j~U11 ~III=-> .., . ~ lBUlJ~[ ~ D CCINCESSIOH ST. E. We ~ . . ST. S . . ~ ~~! ru G ~JI !ff ~~I~ .. ZBA 2002-G07 Zoning By-law Amendment .. 'lflii Veltri and Sons Ltd. - .. 606 lilt - Attachment 2 8m ~ 4.5m I '0 BUILDING Q) +oJ ENVELOPE en c 0 Q) Cl. L.. ~ 51 Q) 0 L.. U ~ (l. (j) \. Current-Earage _ L \. \. \. \. _ _ J ~urrent-D~e~ _ \. \. \. \. E \. L{) " E . Site \. E " \. <0 TrianglE~ \. L{) \. . \. ~ \. \. 7.5m \. \. Street I I ZBA 2002-007 - - - - - .... .. .. - .. - - - - - - - 607 - A TT ACHIIENT 3 .... THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2002- .. being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle ... - WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2002-007; ... NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: . .. 1. Schedule M3M to By-law 84-63, as amended, is hereby further amended by changing the zone designation from MUrban Residential Type One (R1) Zone- to MUrban Residential Exception (R1-43) ZoneM, as illustrated on the attached Schedule MAM hereto. .. .. 2. Schedule MAM attached hereto shall form part of this By-law. ... 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. ... .." BY-LAW read a first time this day of - 2002 BY-LAW read a second time this day of 2002 .. BY-LAW read a third time and finally passed this day of 2002 ., ... John Mutton, Mayor .. .. Patti L. Barrie, Municipal Clerk 608 ., .. -- - This is Schedule "A" to By-law 2002- , passed this day of , 2002 A.D. - cOT so I lOT .~ - .., ~ " ~ - S I ail - i, , ... ... .. :. , .~ Ii. I'. / " / / / IIf .... ~ Zoning Change From "R1" To "R1-43" .. .... John "utton, '-loyor Patti L. Bome. "un,o,pOl Clerk BowmanvlllEt .. - ... .... .... - - 609 ... .. - - .. .., .... ... .", .... .. .. - .., ... ... .. .. - ... - Clfllpn REPORT - PLANNING SERVICES - PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: Monday. April 29, 2002 Report #: PSD-031-02 File #: COPA 2002-003 By-law #: ZBA 2002-006 & SPA 2002-005 - Subject: CLARINGTO~' OFFICIAL PLAN AMENDMENT & REZONING APPLICATIONS APPLICANT: GANARASKA PROPERTIES LIMITED PART LOT 11, CONCESSION 1, FORMER TOWN OF BOWMANVILLE 35 & 45 CHUFtCH STREET .... - RECOMMENDA TIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-0~~1-02 be received; .. 2. THAT the applications to amend the Clarington Official Plan and Zoning By-law submitted by D. G. Biddle & Associates Limited on behalf of Ganaraska Properties Limited be referred back to Staff for further processing and preparation of a subsequent report pending receip.t of all outstanding comments; and - 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. .. Submitted by: D i . Crome, MCIP, R.P.P. Direc r of Planning Services ()~-~~ Reviewed by: Franklin Wu, Chief Administrative Officer - .. .. RH*L T*DJC*sh April 12. 2002 ... - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-0830 610 - ., REPORT NO.: PSD-031-02 Page 2 1. 1.1 1.2 1.3 1.4 1.5 .. APPLICATION DETAILS Applicant: Ganaraska Properties Limited Agent: D. G. Biddle & Associates Limited Clarington Official Plan Amendment: To redesignate properties at 35 and 45 Church Street from "Urban Residential" to permit the demolition of two single detached dwellings and the development of a parking lot associated with an existing motor vehicle sales establishment on both properties. Rezoning: To rezone the property at 45 Church Street from "Urban Residential Exception (R1-12) Zone" to implement the proposed Official Plan Amendment. Site Area: 0.08 hectares (0.2 acres) - .. ... .. ... .. ... 2. LOCATION 2.1 The properties are located at 35 and 45 Church Street, west of Liberty Street in ... Bowmanville (See Attachment #1). The portion of the applicant's land holdings under consideration total 0.08 hectares (0.2 acres). The property is located within Part Lot 11, ." Concession 1, in the former Town of Bowmanville.. .. 3. BACKGROUND 3.1 On February 7, 2002, D. G. Biddle & Associates Limited, on behalf of Ganaraska ." Properties Limited, submitted an application to amend the Clarington Official Plan. A copy of the proposed Official Plan amendment is contained in Attachment 2. A rezoning .. and a site plan approval application (SPA 2002-005) were also submitted for the property at 45 Church Street. .. 3.2 In 1988, the applicant submitted an official plan application for the existing parking lot on .... Church Street. At that time, area residents were opposed to the proposed because it represented a commercial intrusion into an established residential neighbourhood. .. Additional noise, pollution, and garbage were other concerns of area residents. Staff 6 J 1 - .. .... - - - - - REPORT NO.:PSD-031-02 PAGE 3 indicated that if thH south side of Church Street were to redevlop for commercial purposes, it should be done through a comprehensive plan rather than on a piecemeal basis so as not to jeopardize future development options for this general area. Although Staff recommended denial of the application without prejudice, Council recommended approval of the application. The amendment received ministerial approval in 1991 on the basis that the development was small in scale and promoted a mixture of uses within the Main Central Area. The rezoning application received final approval on October 15, 1991. which rezonec the property to "Urban Residential Exception (R1-24) Zone". 4. SITE CHARACTERISTICS AND SURROUNDING USES .... 4.1 Both properties cont3in single detached dwellings, with the property at 35 Church Street containing a detached garage. The properties slope south towards the car dealership. .. - - .. - - - .... .... ... - - 4.2 Surrounding Uses for 35 Church Street: East: singled detached residential North: single detached residential West: single detached residential South: Cowan Motors 5.0 OFFICIAL PLAN POLICIES 5.1 Both properties are designated "Urban Residential" in the Clarington Official Plan. These lands are to be uSE~d predominantly for housing purposes. The boundary of the Bowmanville West Main Central Area is demarcated by the property line at the rear of the properties abutting Queen Street. The majority of the Cowan automobile dealership is located within the Bowmanville East Main Central Area, the exception being the two former residential lots on Queen Street which were previously approved for commercial use in 1991. As the proposed USI~ does not conform to the policies, an application to amend the Clarington Official Plan was submitted for consideration. 612 8. 8.1 8.2 8.3 .", REPORT NO.:PSD-031-o2 PAGE 4 ... 6. 6.1 ZONING BY-LAW CONFORMITY Both properties are currently zoned "Urban order to permit the proposed development, consideration. Residential Exception (R1-12) Zone". In.. a rezoning application was submitted for .. 7. 7.1 PUBLIC NOTICE AND SUBMISSION Public notice was given by mail to each landowner within 120 metres of the subject sites. ... 7.2 As of the writing of this report, the following issues have been raised by area residents. ,. The residential strip of homes along Church Street should be preserved. ,. Other lands owned by the applicant along King Street should be used for the .. proposed use. ~ Proposed removal of the houses along Church Street would allow the noise from - the external loudspeakers to carry farther into the surrounding neighbourhood. .. AGENCY COMMENTS ... The Clarington Emergency Services Department and Veridian Connections have no objection to the proposal. - The Clarington Engineering Services Department has no objections to this proposal .. provided that the following requirements are fulfilled: ,. All existing entrances to Church Street must be removed. Appropriate- securities are required for entrance removal and curb reconstruction. ~ A site plan agreement is required for all internal and external works and services related to the development. ~ A 2% cash-in-lieu of parkland dedication is required. - The Clarington Building Division has no objections to the proposal provided that a _ demolition permit is obtained to remove the dwelling on 45 Church Street. .. 8.4 The Durham Region Public Works Department has no objections to the proposal provided that Regional forces properly disconnect existing municipal water and sewer ... services to 45 Church Street. .. 6)3 - .. - REPORT NO.:PSD-031-O~! PAGE 5 - 8.5 The application has also been circulated to the following agencies for comment: , Durham Region Planning Department , Central Lake Ontario Conservation - - - 9.0 COMMENTS 9.1 The applicant received site plan approval for a parking lot between the existing building and Brown Street (see Attachment 4). Phase 1 of the project was the parking lot along King Street. Phasl~ 2 would permit additional parking area on commercially zoned property. The applicant would be required to obtain a permit to demolish the existing dwelling and provido a 3.9 metre road widening on Brown Street. Staff has not been advised by the applicant why they are not proceeding with the development of the existing approved site for parking. - - .. - 9.2 During the processing of the original official plan amendment application, Staff raised concerns over the piecemeal nature of redevelopment along the south side of Church Street. The proposed application would redesignate two additional properties for parking lot uses would change the character of the block from residential to commercial, marginalizing existing residential uses within the block. If approved, only three of the original seven reside!ntial properties would remain on Church Street. Staff will have to examine the impacts of further expansions to the Cowan automobile dealership on the surrounding residential neighbourhood. - - - - 10.0 CONCLUSIONS 10.1 As the purpose of this report is to satisfy the requirements for the Public Meeting under .. the Planning Act, and taking into consideration all of the comments received, it is respectfully requeste1j that this report be referred back to Staff for further processing and .. the preparation of a subsequent report. - - - 614 - .. REPORT NO.:PSD-031-02 PAGE 6 Attachments: .. Attachment 1 - Key Map Attachment 2 - Proposed Official Plan Amendment Attachment 3 - Proposed Site Plan Attachment 4 - Existing Site Plan Approval .. ... Interested parties to be advised of Council and Committee's decision: ... Tom Cowan Ganaraska Properties Limited 166 King Street East Bowmanville, Ontario L 1 C 1 N8 .. .. Rob Laroque D. G. Biddle & Associates Limited 96 King Street East Oshawa, Ontario L 1 H 1 B6 ... ... .. David Davidson 4241 Old Scugog Road RR#1 Bowmanville, Ontario L 1 C 3K2 ... .. .. .. .. - ... 6J5 IlIIlll .. - ATTACHMENT 1 - 35 Church Street Existing Dwelling to Remain - ~ .) .~<> ~4-'Q ~)~ ~ ~~)'o ~~J" :I: .... a::: o z .... w w a::: .... en ~ a::: w co ~ - - - - - - Bowmanvllle Key Map COPA 2002-003, ZBA 2002-006 and SPA 2002-005 Official Plan, Zoning and Site Plan Amendments Ganaraska Properties Ltd. (fEll COPA 2002-003 _ ZBA 2002-006 AND SPA 2002-005 ~ Other Lands Owned By Applicant - - - - 616 - PURPOSE: BASIS: ACTUAL AMENDMENT: IMPLEMENTATION: INTERPRETATION: ATTACHMENTII! .. AMENDMENT NO ( ) TO THE CLARINGTON OFFICIAL PLAN - To amend the Clarington Official Plan to permit the expansion of a ... parking lot for storage of new cars. .. The Amendment is based upon applications for an Official Plan Amendment by Tom Cowan on behalf of Ganaraska Properties. File No.s COPA 2002-003. .. .. The Clarington Official Plan is hereby amended as follows: 1. By adding a new section "23.14 Exceptions" .. 2. By adding the following new subsection: ... "23.14.( ) Notwithstanding Section 9.3.4, the construction of a parking lot expansion shall be permitted on each of the properties identified by roll numbers 020-080-09600-0000 and 020-080- 09400-0000 in Part Lot 11, Concession 1, former Township of Darlington." .. .. The properties set forth in the Clarington Official Plan, as amended, regarding the implementation of the Plan shall apply in regard to this amendment. .. .. The provision set forth in the Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply in regard to this .. amendment. - .. .. 617 .. .. '- -- '- -, , ~) J , : "I- ~ - ~ -- -- '-. -\:- 0 7 I -' , , -- -- -- -- - I ~ / - - ,~: ~h= :1 I ' l. .~...'" \'-. " 1 i ~ J I it OO\J I ~ :.!;~ a~la~ ~ ~'L.J'1"'''~tJ- ~ ,llr~ ;!I~~! 1.0'ii r~ ~ jL-.J .... I .1. ~ $I!" ~f r 0_ ',,-./ I fT"lo"'" . / ~; ~ I 511 Is ! ~ I g II, i1!' ~ ~ ~ ( / / / ./' '" U I. ,~ I~I =. - :, !. I I I (N. ('o~(;.'\" illl'I.. jl OR dB :1'1; !.I , ',~,//'/ '.: ': II'!~I' ~"p'; I ~~ f P '. '/(/!;\~-;_:- . l'IIIIIII'I=!lljJ I Ii id!: liP ~ i: i ~ il_ 1=1 illl :1 . I' II! '!: it; h if wi i ii" I II: 111'11'1 ,: In: ilU H~ Iii h Ii Ii' , ~I "II ~~ qi HI Hi - u = h'~' ~.. ~il, ~1~'~i~~I:g:,IBi .. ",II " . .. il '!I~ Jil'.; ",~", ".. - . . ! .~~ ' 4.~ ~ i.:1 ;:~...:., .~"'\ * il: t~!: !!~!~ .. " -" ...........",...,..- .a"- ~ " -- ..- '-'~\: ~-..~ I" " ~I .t! ~... '............ ,'OJ "- .n. - - - - " " .+.,~' ._ ---;. / '....'It.. ;:.. ~ ~.:.r0~E~~~ ., / s rR '\ I , - - - - 6 ~ J - - - ;.. , - - - ,- - - ATTACHMENT 3 . . . .' !: L JI j . ! ~ . · Pi! ',; ~f ~ j; !u r! . 'J . ~ ! < ~ ~ 0'" " ~.., ;:ui ~.:.: :5 ~~ c a ~...i:~ ~~~ ~ ~i!~ ~~~w ~f:Q i '" '- o _J h. ~ e: , V) - - ~- --- - - .- ..- 618 ATTACHMENT ~ .. --- ----- - : i!1 iii ;s"~ .! ., ii! H. . : ~ '.H S; · ! ,. p;: .Eh r ~i i ~ ! v ~ !r i t ;in V. i iiB U ~_ii.i~. 1&- . I'!: .j ~::iJ i ..s !'!~ 00 --- W- ....~ i.... OZ -z < -,0 W...J '" <Ila.. 3- 0 ....~ a.. ~_ ow ~ a::~ ~~ 0..- .~ <Il 82 .. s, .-l. ..,. . 1311 ssls I . ~~ i~~ !ij! ! I . . ;::-!! ~ i ii , .. \ \ S\~f.€.\ \~ \ ... ~J I~ 4 !, ~~! 'I l:i'~ h I!~: ~f =If' "lIS i!J; i 'I !i~1 \ i 1:li!!! .. .. \ \\ ";. /.... \ \:. :.. c. /.. 'I :. \I I . II - '"' .-. ..... t'" ...- . ,....~_..filid .. v,to' .... ~iii ! c... ! .. \ , , . .. .. ~~ ~ ' '$ .... .. ... .. - .. ... .. 619 .. - - CJN.J!Jgtnn REPORT PLANNING SERVICES - - Meeting: - Date: Report #: - PUBLIC MEETING GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday, ApMI29. 2002 PSD-032-02 File #: COPA 2002-004 By-law #: ZBA 2002-009 (X-REF: ROPA 2002-003 and SPA 2002-007 - Subject: APPLICATION FOR OFFICIAL PLAN AMENDMENT AND REZONING OWNER: FREDERICK AND SANDRA ARCHIBALD - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-032-02 be received; 2. THAT the applications to amend the Clarington Official Plan and Zoning By-law, submitted by Frederick and Sandra Archibald be referred back to Staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments; - - 3. THAT the Durham Region Planning Department be forwarded a copy of this report; and 4. THAT Durham Region and all interested parties listed in this report and any delegation be advised of Council's decision. - - Submitted by: Dav d J. rome, M.C.I.P.,R.P.P. Director. Planning Services . I )~~ (~'- ReViewed by: '-- _.J '-'\. Franklin Wu Chief Administrative Officer - - HB*BN*DJC*df April 16, 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 - 620 - REPORT NO.: PSD-Q32-Q2 PAGE 2 1.0 DEVELOPMENT APPLICATION 1.1 Applicant: Frederick and Sandra Archibald 1.2 Official Plan Amendment: To amend the land use designation from "Prime Agricultural Area" to permit a small scale 9 hole golf course as a secondary use to the existing agricultural operation. An application to amend the Durham Region Official Plan has also been submitted (ROPA 2002-003). 1.3 Rezoning: To amend the Comprehensive Zoning By-law 84-63, as amended, of the Municipality of Clarington to permit the proposed use. 1 .4 Land Area of Application: Approximately 4 ha (10 ac) of a 16 ha (40 ac) parcel. 2.0 LOCATION 2.1 The subject lands are located in Part of Lot 10, Concession 6, former Township of Darlington at 6275 Liberty Street North (Attachment 1). 3.0 BACKGROUND 3.1 The applicant and staff met on site in July 2001 to discuss the proposal for a small scale 9 hole golf course. At that time the applicant was advised that both the Durham Region and Clarington Official Plan will need to be amended and that a rezoning and site plan application will also be required. The applicant also met with Durham Region and Central Lake Ontario Conservation staff to discuss what information would be required to support an application to permit the proposed use. 621 .. .. .. - - - - .. .... .... - .- - .. - - - - - - REPORT NO.: PSD-032-02 PAGE 3 - 3.2 Applications for amendment to the Clarington Official Plan, rezoning and site plan were received on February 20,2002. Clarington was advised on March 6th, 2002 that an application to amend the Durham Region Official Plan was received. - 4.0 - 4.1 - SITE CHARACTERISTICS AND SURROUNDING USES Site Characteristics: A well established apple orchard exists on the subject lands. Production from approximately half of the apple orchard is used for pick-your-own and the other half provides apples for the winery. This fruit winery business and building was established in 1997. The owners' residence, the "farm market" building where apples and apple products are sold and 2 barns are also located on site. - - - The lands slopes to the south and there exists no natural features on the site. According to the provincial soils mapping, the lands are predominately Class 1 soils. - - Last fall, the applicant dug a pond at the south east end of his lands for irrigation purposes. The applicant has advised that this pond will provide the irrigation for the proposed golf course. - - 4.2 Surroundings Uses: East equestrian centre, apple orchard and wooded area North - agricultural crops West livestock farm South - agricultural crops - - - 5.0 PROVINCIAL POLICY 5.1 The Provincial Policy Statement (PPS) protects prime agricultural areas for agricultural uses including secondary uses and agriculture-related uses. Consideration of a new land use, including a golf course. in a prime agricultural area shall include establishing need to locate on prime agricultural land and an examination of alternative locations. - - - 622. - REPORT NO.: PSD-032-02 PAGE 4 6.0 OFFICIAL PLAN POLICIES 6.1 The Durham Region Official Plan designates the lands "Permanent Agricultural Reserve". Golf courses are permitted within this designation by amendment subject to a number of criteria. These criteria are similar to that contained within the Clarington Official Plan. 6.2 The subject lands are designated "Prime Agricultural Area" in the Clarington Official Plan. Lands so designated shall be used for farm purposes. Golf courses may be permitted in agricultural areas by amendment to the Official Plan provided that following criteria as outlined in Section 13.3.4 of the Official Plan are satisfied: · A demonstrated need for the golf course to establish in the agricultural designation and that there are no alternative sites within the "Green Space" or 'Waterfront Greenway" designations; · It is not located on high capability agricultural lands; · It conforms to Minimum Distance Separation; · It does not adversely impact the ability of surrounding agricultural operations from carrying on normal agricultural practices; · There is no impact to significant natural features and impact on watercourses, and groundwater resources are minimized; · Irrigation of the golf course does not exceed water taking standards established by the Ministry of Environment, Ministry of Natural Resources or the Conservation Authority; and · Servicing complies with Ministry of Environment and Region of Durham standards. .. .. .. .. .. .. .. .. .. .. w .. .. 6.3 The applicant is proposing that the Clarington Official Plan be amended by . adding a new exception to Section 23 of the Official Plan as follows: .. "23.14.2 Notwithstanding Section 13.3, a small scale nine hole golf course is a permitted secondary use on those lands identified by role #010 110 08600 000. Zoning and site plan requirements will ensure that the secondary use is integrated and will not occupy more than 10% of the total area." A copy of the proposed amendment is contained in Attachment 2. 62.5 .. - ... ... .. - 7.0 - 7.1 - REPORT NO.: PSD-032-02 PAGE 5 - ZONING BY -LAW PROVISIONS The Municipality of Clarington Zoning By-law 84-63, as amended, zones the subject lands "Agricultural Exception (A-1) Zone". A golf course is not permitted within this zone, hence the need for a zoning amendment to permit the proposed use. - 8.0 PUBLIC MEETING AND SUBMISSION 8.1 A Public Notice sign was installed on the subject lands. In addition. notice was mailed to each landowner within the prescribed distance. As of the writing of this report, enquiries have been made by phone and in person at the Planning Services Department. - - - A neighbour visited the Planning Services Department and expressed concern regarding the impact this proposal would have on his insurance and liability if golf balls or players come onto his property. - - 9.0 AGENCY COMMENTS 9.1 The application was circulated to a number of agencies for comment. At the time of writing this report comments have not been received from: - - · Clarington Operations · CLOC - 9.2 Clarington Emergency Services have no objection to this application. - 9.3 The Engineering Services Department have reviewed the application and - requested that additional information be provided including grading plan, entrance design and improvements, and a performance guarantee for all external - works including the entrance. In addition, 2% cash-in-Iieu of parkland contribution shall be provided. - - 624 - REPORT NO.: PSD-032-02 PAGE 6 The Building Division have no concerns with the proposal but will require further review if any new buildings are proposed or if the applicant proposes to use an existing building for a clubhouse or office. 9.4 The Region of Durham Planning Department has requested additional information regarding the amount of irrigation infrastructure required, potential volume of water required, and servicing. They have also asked that a Phase 1 Environmental Site Assessment be completed in accordance with Provincial Guidelines. 9.5 The Region of Durham Health Department requires more information regarding sewage disposal. 10.0 TECHNICAL STUDIES In support of the application, a Planning Report and an Agricultural Assessment Report were prepared. They are summarized below. 10.1 Planning Report This report was prepared by the applicant. It provides information on the planning rationale for the proposal, the existing agricultural operation, impacts on the farm and the natural environment, golf course design, parking, use of existing buildings and servicing. The apple orchard was originally established in 1967. The farm no longer participates in the wholesale market and has established a pick-your-own business, a farm market and other farm-based activities. In 1997, the apple fruit winery was started as a value-added farm industry. The winery performs well during the pick-your-own season, but business is slow from April until Labour Day. 625 .. .. .. ." .. ... ... .. .. - ... ... ... ... ... ... ... ... .. - REPORT NO.: PSD-032-02 PAGE 7 - The purpose of the golf course is to improve the viability of the existing agricultural operations by increasing wine sales through the introduction of more visitors from April to Labour Day.. The report states that, "The pick-you r-own , winery and golf course are seen as complementary operations with the common goal of finding a market for the agricultural products produced on the farm." - - - The design of the golf course will take advantage of areas left to fallow and the vacant area between the property line and the limits of the orchard. Four of the holes will pass through existing orchard where tree removal will be minimized (Attachment 3). The existing topography will not be modified with the exception of necessary contouring at the tees and the greens. Low maintenance grasses will be used and irrigation will be restricted to the tees and greens. A maximum of 44,250 litres of water per day would be required for irrigation purposes. The Ontario Water Resources Act requires a water taking permit if consumption is over 50,000 litres per day. Pesticide use for the purposes of the golf course will be limited. - - - - - - Existing facilities will be used including the parking area and the buildings. There are no new sanitary facilities proposed for the golf course, other than portable toilets. - - 10.2 Agricultural Assessment Report The Agricultural Assessment Report was prepared by Toombs Consulting. The proposed golf course would cover approximately 4 acres of the site. The consultant believes that the proposal will not disrupt the orchard and no reduction in apple production is anticipated. The users of the golf course will have no more impact on the adjacent farm uses than the pick-your-own. - - - - The establishment of a commercial golf course would not be appropriate on these lands. However. this proposal is intended to be secondary to the farm and IS part of the value-added aspect of the existing secondary uses and "the - 626 - REPORT NO.: PSD-Q32-Q2 PAGE 8 applicant does not wish to establish a golf course with all the rights and privileges that designation would provide". .. .. - The consultant expressed concern about golfers trespassing on neighbouring lands to retrieve balls. It is suggested that a golf course layout could be designed ... that will have orchards buffering the adjacent properties to reduce this impact. The proposed use complies with Minimum Distance Separation (MDS) 1 requirements. 11.0 STAFF COMMENTS 11.1 The applicant had taken the position that since the golf course would be a secondary use for the purpose of marketing value-added products such as the wine, it should be considered as part of the agricultural operation. It has been staffs position that any golf course needs to be designated in the Official Plan, even if it is a small "pitch and putt" course with a more limited investment than a traditional golf course. The Official Plan does not distinguish between size and types of golf courses in its requirement that a golf course proceed by amendment to the Official Plan. 11 .2 The proposed golf course represents a significant expansion of the notion of farm gate marketing. The proponent's development requires careful consideration to ensure that this is a unique situation and will not be a precedent for other uses which may erode the agricultural land base. The proponents are cognizant of this concern and have stated that they want to ensure the ongoing agricultural use and land use designation on their property is not compromised by the development of the golf course. ... - ... - - ... ... - - - - 11.3 The applicant states that the need for the golf course is to ensure the continuation of this family farm as a viable agricultural operation. It is recognized _ that the proposal cannot meet the criteria established for golf courses since it will be located on high capability agriculture lands and that alternative sites have not .. been explored. In this regard. the application seeks an exemption from this 627 ... ... - REPORT NO.: PSD-032-02 PAGE 9 - criteria on the basis that the golf course will be a secondary use of the property, supporting this agricultural operation by attracting more people to the site, hence increasing awareness and sales for the fruit winery. The goal of the Agricultural Area designation as contained in the Clarington Official Plan is "To encourage and support the agricultural industry as an important part of the Municipality's economic base." The objectives of preserving high quality agricultural lands for farm purposes and ensuring that agricultural operations remain viable must be balanced. - - - - - 11.4 The introduction of new land uses in an agricultural area must meet the Minimum Distance Separation (MDS) formula, in this case MDS-1, the separation of a new use from existing barns. Staff have a concern with the formula used and have requested that it be recalculated on the basis of a "Type B" land use (for an "active recreation facility") rather than a "Type A" land use (which includes an "agriculturally related commercial use"). The review of the MDS issue is important for the consideration of any future agricultural barns or manure storage on adjacent lands. - - - - 11.5 The applicants have indicated that they will be taking measures that will limit the impact of this golf course on the agricultural capability of the land. The applicant is utilizing golf course design techniques that will minimize alteration to the grade of the land and limit the need for irrigation and pesticide use. The applicant is willing to enter into a site plan agreement with the Municipality in order to ensure that the fundamentals of establishing a small scale "pitch and putt" golf course will be maintained. - - - - 12.0 CONCLUSION The purpose of this report is to facilitate the Public Meeting as required by the Planning Act, to provide Committee with some background on the application submitted, and for staff to indicate issues or areas of concern regarding the subject application. It is recommended the applications be referred back to staff - - - 628 - REPORT NO.: PSD-032-02 PAGE 10 .. for further processing and subsequent report upon resolution of all issues and .. receipt of all outstanding comments and required revisions, if any. - .. Attachments: Attachment 1 - Key Map Attachment 2 - Proposed Official Plan Amendment Attachment 3 - Proposed Site Plan - .. List of interested parties to be advised of Council's decision: Frederick and Sandra Archibald 6275 Liberty Street North R. R.#5 Bowmanville, ON L 1 C 3K6 - .. Fred Janssens 6346 Clemens Road R.R.#5 Bowmanville, ON L 1 C 3K6 .. .. - .. - .. - .. .. 629 - IlIIlll - - - - - - - - - - - - - Lot 10 . - ATTACHMEINT 1 Lot 9 Agric 1.ItUral Rural Residential I . I Orchard Subject Site Winery I Fanner's market r: III -. Darlington Key Map J CONCESSION IROAD 7 ILJI . . . I Agricultural . ~ ~ (/) z w 2 w ...J 0 . . - . .. . - - .= a:: a 0 <i a (I 0 a:: 0( 0 xc a:: a:: ..... <i Q. .... a a:: a <i :i a w u CONCESSION ROAD 6 II " If II - - - - a <i o a:: <i a Vl w .= w CD a 0( o a:: Vl w a:: u <i II II i E~estrian Centre' . / / ..... Ag~ . . I CD c .2 I c 8 ZBA 2002-009, SPA 2002-007, COPA 2002-004 and ROPA 2002-003 Zoning By-law, Site Plan, Clarington Official Plan and Regional Official Plan Amendments Frederick Archibald ATT ACHMEt\j .. .. PROPOSED AMENDMENT .. Frederick and Sandra Archibald ... ... ACTUAL AMENDMENT The Clarington Official Plan is hereby amended by a) adding a new subsection to Section 23 Exceptions: .. - .. 23.14.2 Notwithstanding Section 13.3, a small scale nine hole golf course is a permitted secondary use on those lands Identified ... by role number 010110 186000000. Zoning and site plan requirements will ensure that the secondary use Is Integrated and will not occupy more than 10% of the total area. ... ... .. - ... .. .. .. 631 ... .. ATTACHMEN- - - LOT 10 CIISII Crop Propmy LiM - - ~ Existbtg Pick YOUI' - :I: Ow" OrcIIud t- ~ 0:' . t - 0 Z co t- Z - W 0 W - a: ~ RtNM/ I C/J - ~ .- . - . --. C/J C/J (" W " ~ Z - 0 a: " w Existing Pick YOUl' CD Ow" Ordtfll't/ - - ...J . ..-.. .. - - F'Cisti. ~ R~ - Call Crop - - ~ a:: ~ <II ~ <II W a:: ~ ZBA 2002..()09 , SPA 2002..()07, COPA 2002..()04 and ROPA 2002-003 Zoning By-law, Site Plan, Clarlngton OffIcial Plan and Regional Official Plan Amendments Frederick Archibald - - .. - 632 .. .. ... ... ... ... .... .. - ... ... ... ... .... ... ... .. ... ... - - Cl~-!!Jgton REPORT PLANNING SERVICES - - Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: Monday, April 29. 2002 Report #: PSD-033-02 File #: A2002l016, A2002l017 A2002/018 By-law '#: - Subject: MONITORING THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 18, 2002 - - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-033-02 be received; - 2. THAT Council concurs with decisions of the Committee of Adjustment made on April 18, 2002 for applications A2002l016 to A2002/018 inclusive and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. - - - - Submitted by: ~. tJ~ Bin Newell, MCIP. R.P.P. Acting Director, Planning Services A 1/>0.. /:() , (~>t Reviewed by: ,,-_) , ~~V - - ~ Franklin Wu Chief Administrative Officer - - SA *BN*L T*df April 19, 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 - 633 - REPORT NO.: PSD-D33-D2 PAGE 2 1.0 APPLICATION DETAILS 1 .1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are detailed below. DECISIONS OF COMMITTEE OF ADJUSTMENT FOR APRIL 18, 2002 I Application Number I · A2002/016 : A2002/0 17 I A2002/0 18 I I Staff Recommendation i I , Approve ! Approve i · Approve I Decision of Committee Approvea Approved ! Approved 1.2 Application A2002/017 was for a 900 tf detached garage, 83% of the minimum floor area of the zone. Staff did not find this application as applied for to be minor in nature nor desirable for the neighbourhood. Staff recommended approval of a detached garage 55% (651 ft2) in area, as a survey of the area properties found this size more in keeping with existing residential development. To accommodate construction requirements Committee approved the application at 58% (676 tf). Planning Staff have no objection to this decision. 1.3 Staff has reviewed the Committee's decisions and is satisfied that the applications that received approval are in conformity with the Official Plan policies, consistent with the intent of the Zoning By-law and are minor in nature and desirable. Council's concurrence with the Committee of Adjustment decisions is required in order to afford Staffs official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Attachments: Attachment 1 - Periodic Report of the Committee of Adjustment 634 ... ... IIfIf ... .. ... ... .. .. ... .. ... .. .. - .. IlIIIi ... I11III ATTACHMEINT - - a. 0 NJl]gtn - PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT - - APPLICANT: BOUDREAU, DANIEL OWNER: BOUDREAU, DANIEL PROPERTY LOCATION: 2048 BROWNSVILLE RD." BROWNSVILLE PART LOT 19, CONCESSION 2 FORMER TOWN(SHIP) OF CLARKE FILE-NO.: A2002l016 - - PURPOSE: TO PERMIT CONSTRUCTION OF AN ADDITION TO AN EXISTING DETACHED GARAGE THAT WILL INCREASE TOTAL LOT COVERAGE BY ACCESSORY BUILDINGS FROM THE MAXIMUM PERMITTED 40% TO 58% OF THE TOTAL FLOOR AREA OF THE EXISTING DWELLING. - - - .. DECISION OF COMMITTEE: THAT THE APPLICATION BE APPROVED AT 58% OF THE EXISTING DWELLING AS IT IS IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND DESIRABLE. - - DATE OF DECISION: April 18, 2002 LAST DAY OF APPEAL: May 8, 2002 - - - - - 635 - .. CJ. f1 ,,~ .. ... PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT IlIIlll APptjCANT: OWNER: PROPERTY LOCATION: HOPSON, BRUCE HOPSON, BRUCE 1942 CONCESSION RD 6 , SOLlNA PART LOT 25, CONCESSION 6 FORMER TOWN(SHIP) OF DARLINGTON A2002/017 - .. FILE. NO.: PURPOSE: TO PERMIT THE CONSTRUCTION OF A DETACHED GARAGE THAT WILL INCREASE TOTAL LOT COVERAGE BY ACCESSORY BUILDINGS FROM THE MAXIMUM PERMITTED 40% TO 83% OF THE MINIMUM FLOOR AREA FOR THE ZONE. ... .. .. .. DECISION OF COMMITTEE: THAT THE APPLICATION BE APPROVED AT 58% OF CURRENT MINIMUM ZONE REQUIREMENT FOR FLOOR AREA (110 M2) AS IT IS IN CONFORMITY WITH THE OP & ZB & IS MINOR & DESIRABLE, SUBJECT TO SHED BEING REMOVED WITHIN 6 MONTHS FROM WHEN BUILDING PERMIT IS ISSUED. fII(/I .. DATE OF DECISION: April 18, 2002 LAST DAY OF APPEAL: May 8, 2002 .. ... - ... .. 636 ... .. - - ~n - PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT - - APPLICANT: OWNER: PROPERTY LOCATION: GOODAIRE, DAVID HAMILTON, IAN & JILL 1615 NASH RD." COURTICE PART LOT 31, CONCESSION 2 FORMER TOWN(SHIP) OF DARLINGTON A2002/018 - FILE NO.: - PURPOSE: TO PERMIT AN EXISTING COVERED DECK & HOT TUB TO REMAIN BY REDUCING THE WESTERLY SIDE YARD SETBACK FROM THE REQUIRED 1.2 METRES TO 0.55 METRES. - - - - DECISION OF COMMITTEE: THAT THE APPLICATION BE APPROVED AS IT IS IN CONFORMITY WITH THE OFFICIAL PLAN & ZONING BY-LAW & IS DEEMED MINOR & DESIRABLE SUBJECT TO THE ARCHWAY BEING BROUGHT INTO COMPLIANCE PRIOR TO MAY 8,2002. - - DATE OF DECISION: April 18, 2002 LAST DAY OF APPEAL: May 8, 2002 - ... - - - 637 - .. - .. .. ... .. .. - ... .. .. .. ... ... .. .. .. .. - .. - Cl!![.-!l1gton REPORT - PLANNING SERVICES - Meeting: - Date: Report #: - .. Subject: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday,ApriI29,2002 PSD-034-02 File #: PLN 15.10.3 By-law #: STATUS REPORT PORT OF NEWCASTLE WATERFRONT PLAN - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-034-02 be received for information. - - - Submitted by: D vi . Crome, MCIP, R.P.P. Director, Planning Services .'\ , aJLV._ {~ Reviewed by:U Franklin Wu Chief Administrative Officer - - CS*BN*DC*df*sn April 15, 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 - - 638 - REPORT NO.: PSD-D34-D2 PAGE 2 1.0 BACKGROUND On September 17, 2001 Council authorized the preparation of Waterfront Master Plan for the Port of Newcastle Neighbourhood. The consulting firm of Marshall Macklin Monaghan (MMM) was retained by Mr. Daniell to prepare the plan. To ensure the Plan met with the Municipality's desire to create a public place on the waterfront, Council retained a consultant to undertake a peer review of MMM's work on behalf of the Municipality. In addition, a coastal engineering firm was retained to examine options to protect the snoreline areas owned by the Municipality from further erosion. On March 15. 2002. Mr. Daniell wrote a letter to Mayor John Mutton urging Council to accelerate and finalize the Waterfront Plan in order to take advantage of funding opportunities such as SuperBuild. The correspondence was placed on the April 2nd, 2002 Council agenda. Council requested staff to provide a report on the status of the Waterfront Plan. 2.0 STUDY PROGRESS 2.1 Background Report In October 2001, Port of N~wcastle Waterfront Project Opportunities Profile was issued. This background document examined the context for the study including the land use and planning policy framework, natural environment, infrastructure, and opportunities for culture, tourism and recreation. This document was reviewed by staff and circulated to various agencies and stakeholders for information. 2.2 Public Consultation On October 11, 2001 a Stakeholder's Workshop was held to determine the key elements that would contribute to the success of the Port of Newcastle waterfront and gain insight into the community's priorities. Approximately 24 individuals attended the workshop, including staff from the Municipality of Clarington. Region of Durham, Ganaraska Region Conservation Authority, Clarington Board of Trade, Newcastle BIA. Newcastle Village and District Chamber of Commerce, 639 ... .. .. .. - ... .. - ... .. - .. .. ... .. ... ... .. - ... REPORT NO.: PSD-Q34-Q2 PAGE 3 - Newcastle/Bondhead Ratepayers Association and the Samuel Wilmot Nature Area Management Advisory Committee. - ... The key elements of a successful waterfront were determined and prioritized. They are listed below in order of importance; - · Environmental Protection: shoreline protection, maintenance of the Samuel Wilmot Nature Area. protection of wildlife and the Wilmot and Graham Creeks are major concerns; - · Public spaces: places for families with access to water, integration with proposed new clubhouse, providing community space with the development and rest places; .. · Connections and integration: need for the waterfront to have relationship to the village, connections to existing trails and a potential creek crossing; - · Safety: security, safety related to bluffs, and traffic safety; and - · Parking and physical programming: sufficient parking, and programming of facilities for events, playgrounds and picnic areas. - Based on the prioritization, the consultant produced two development options which were presented to the public at a Public Information Centre on November 5,2001 at the Newcastle Community Hall. Approximately 36 people attended the Information Centre. The comments received on the development options were used to formulate the Preferred Conceptual Plan, which was presented to the public at a. second Public Information Centre on December 6. 2001. These Public Information Centres were held at Newcastle Community Hall and the Clarington Beech Centre, to allow for input from the boarder community. Approximately 31 people attended both sessions. Generally, comments from public have been positive. Members of the public are pleased to see a plan being developed for the waterfront and many would like to see it come to fruition in the very near future. Boat owners have concerns regarding the increase in public access to the area and fear it may alter the peacefulness they currently enjoy. They are also concerned that there is not sufficient area allocated for winter boat storage. Mr. - - - - - - - - 640 .. REPORT NO.: PSD.Q34.Q2 PAGE 4 ." Kelvin Whalen, representing the Kaitlin Group suggested that some boat owners may wish to seek winter storage off-site. ... - In addition, some individuals are not in favour of pedestrian bridge connection over the Graham Creek to Bondhead parkette. They are concerned that increased pedestrian traffic will effect their privacy. .' 2.3 Peer Review Consultants Ms. Carolyn Woodland, of the consulting firm Hough Woodland Naylor Dance .. Leinster was retained by the Municipality of Clarington to undertake a peer review of the Preferred Conceptual Plan on behalf of the Municipality of .. Clarington. On February 6th, 2002, Ms. Woodland provided comments on the plan. Her comments take into consideration the ideas and facilities in the .. concept which resulted from an extensive public consultation process. Ms. Woodland recommends that many of the key elements in the Preferred .. Conceptual Plan remain in the plan, however, some elements need to be re- examined. They are summarized below: ... .. · Shoreline protection, as proposed in the concept plan, requires substantial regrading of the bluffs and for a considerable distance of the shoreline. The works proposed are both extensive and expensive. The lands effected :::tre or will be owned by the Municipality of Clarington. The Plan should be examined by shoreline engineer to determine the feasibility of the proposed shoreline protection works. .. .. · There are too many recreational facilities proposed at the lower level marina, although these facilities were asked for by the residents, it becomes predominantly "hard" landscape. Space at the Graham Creek would be better used as multi-purpose space for strolling, sitting, viewing, picnicking and possible programming of small events. Some of the more active uses should be shifted to other areas of the site. The number of parking areas and lanes should be reduced to free up more open space. wi ... - · Pedestrian connections from the west side of the harbour channel to the Bondhead parkette on the east side should be examined. IlIIlll .. .. 641 WI REPORT NO.: PSD-034-02 PAGE 5 ... - Coastal Engineering consultant WF Baird and Associates were retained to examine shoreline protection issues. A draft interim report was issued on April 3rd 2002. This document suggests the shoreline protection measures proposed in MMM's plan is not suitable to protect the shoreline over the long term and has proposed two alternatives. Staff have requested that the consultant provide additional information on the alternative methods. The final report will be issued in early May. - - ... 3.0 SUPERBUILD FUNDING - - It is intended that the completed and approved Waterfront Plan will form the basis for the Municipality's application to the 2002 SuperBuild Ontario Funding Program. Staff have contacted SuperBuild to determine the 2002 funding deadline. Staff at SuperBuild could not indicate when the deadline for 2002 funding proposals would be announced. ... - 4.0 STAFF COMMENTS - - Staff have met with the consultants from MMM to provide feedback from the peer review consultant. Comments from the coastal engineer are pending but will be forwarded to MMM once available. Staff will meet with the representatives of the Kaitlin Group and their consultants again to discuss the study prior to it being finalized. - ... Staff anticipate the final plan and implementation strategy will be forwarded to Council by June 2002. - - List of interested parties to be advised of Council's decision: - Mr. Bill Daniell The Kaitlin Group Ltd. 1029 McNicol Avenue Scarborough, ON M 1 W 3W6 - ... 642 - .. - ... ... ... .... ... ... ... ... ... ... .... .. - ... ... .. .. .. C:~!Jl.n REPORT - .. PLANNING SERVICES .. Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE .. Date: Monday. April 29. 2002 Report #: PSD-035-02 File #: PLN 31.5.6 By-law #: .. - Subject: WORDEN (EAST) NEIGHBOURHOOD DESIGN PLAN .. RECOMMENDA TIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-035-02 be received for information. .. .. - .. - Submitted by: D i . Crome. MCIP, R.P.P. Director of Planning Services 3t'~LC .0 Reviewed by: - .-J \...{, Franklin Wu. Chief Administrative Officer .. IL *BN*DJC*sh - April 12.2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON - 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-0830 .. 643 .. REPORT NO.: PSD.Q3S.Q2 PAGE 2 1.0 1.1 -; .2 2.0 2.1 ... PURPOSE OF A NEIGHBOURHOOD DESIGN PLAN The Clarington Official Plan allows for the preparation of a Neighbourhood Design Plan ... prior to consideration of any plan of subdivision. These plans do not require Council approval but are to be utilized by staff in reviewing subdivision applications for the ... specific neighbourhood. They also serve to illustrate to eXisting residents and prospective purchasers the intended land uses proposed in a neighbourhood. ... The design plans are to detail the following: ,. Locations of schools. parks and aoen spa::e blocks. including stormwater management blocks; ,. Lotting patterns and residential densities; ,. Road alignments within a neighbourhood, including right-of-way widths and required widenings; and ., Walking or cycling trail systems, as well as future transit routes. .. .. .... BACKGROUND ... The Worden neighbourhood is located in the north western portion of the Courtice urban ... area. The larger area is bounded by Townline Road to the west, Farewell Creek to the east, Highway No.2 to the south, and the urban area boundary to the north. Most of the .. neighbourhood is developed but there remains infill opportunities on the east and west sides. The eastern portion of the neighbourhood covers the area west of Farewell Creek to Centerfield Drive, and extends from the north side of Nash Road northward to the urban area boundary (Attachment 1 ). .. .. 2.2 On November 8, 1996 this area of the Official Plan was referred to the Ontario Municipal Board (Referral 4) by Mr. Cliff Curtis, of 3280 Tooley Road, in regards to the designation ... of a separate elementary school site. In order to avoid an Ontario Municipal Board hearing the Municipality entered into negotiations with Mr. Curtis. A settlement was ... reached between the Municipality, the Peterborough Victoria Northumberland and Clarington Catholic District School Board. and Mr. Curtis in June of 1997. The" Memorandum of Understanding stated that the Municipality would prepare a Neighbourhood Design Plan for the Worden (East) Neighbourhood based on a scoped ... terms of reference whereby, in addition to other items such as servicing and road - 6~4 ... - - - - - - - - - REPORT NO.: PSD-035-02.doc PAGE 3 patterns, the school site would be determined. Upon signing the Memorandum, the Municipality, the School Board, and Mr. Curtis agreed to request that the Ontario Municipal Board dismiss the objection to the Clarington Official Plan. The requests were made and the Separate Elementary School designation was approved. Neighbourhood Design Plans are normally prepared by the developer(s) as a prerequisite to filing a draft plan of subdivision. In this case the Municipality has undertaken the exercise to fulfil the terms of the settlement with the School Board and Mr. Curtis. 2.3 The primary purpose of the Plan is to illustrate how a school site can be accommodated in the Tooley Road area while allowing for the balance of the neighbourhood to be serviced. The Neighbourhood Design Plan was initially prepared by D. G. Biddle and Associates at the Municipality's request due to their familiarity with the servicing issues in this area. Staff subsequently modified the Plan through the public participation process. 3.0 WORDEN (EAST) NEIGHBOURHOOD DESIGN DETAILS 3.1 Separate Elementary School Site - Section 18.4.2 of the Clarington Official Plan requires a minimum of 2.5 hectares be allocated for future elementary schools on full municipal services. The Plan proposes to - locate the school in the south end of the neighbourhood within access of available services on Nash Road. The neighbourhood is encumbered with fragmented ownership. - The School Board indicated that, as they would have to assemble land in order to meet the 2.5 hectare minimum, they wished to deal with as few land owners as possible. The - chosen site covers three properties, two of which are owned by the same developer. The School Board has been informed that all three properties are currently listed for sale. - - - - - - 3.2 Parks, Open Space Areas and Trails 3.2.1 This neighbourhood has several environmental features within its bounaaries. The north west portion of the neighbourhood contains a Deciduous Swamp just north of Springfield Lane. Immediately east of the swamp is a Mixed Forest, which extends outwards towards Tooley Road and runs south to just north of Poppyfield Drive. There are two small strips of Cultural Woodland extending from Poppyfield Drive out to Tooley Road. 645 REPORT NO.: PSD-035-02.doc ... PAGE 4 The lands abutting Farewell Creek contain a Coniferous Forest, a Mixed Forest, and a Deciduous Forest. In the area where Farewell Creek crosses Nash Road the Creek is ... surrounded by a Cultural Meadow. ... 3.2.2 Map C1 of the Clarington Official Plan identifies the majority of these Natural Features as it recognizes the Tableland Woodlot in the northwest portion of the neighbourhood and _ the Hazard Lands adjacent to the Creek. Both the Tablelands and the Hazard Lands are designated "Environmental Protection" on Map A2 of the Official Plan. ... .. 3.2.3 There is a 0.46 hectare parkette proposed within this neighbourhood immediately ... adjacent to the 2.50 hectare sep'.;. :;chool site. It is the intent of the Municipality to provide a trail network along the rarewell Creek where topography and vegetation .. permit. All of the valley lands associated with the Creek are currently under private ownership. The Municipality's Land Acquisition Strategy has identified these valley lands .- for acquisition through a process of dedication or donation. 3.3 3.3.1 Population and Housing Table 9.2 of the Clarington Official Plan identifies the housing target for the entire ... Worden Neighbourhood as follows: ,. 1175 low density units ,. 125 medium density units ,. 100 intensification units - ... 3.3.2 Approximately one third of the Worden Neighbourhood has been developed between Centerfield Drive and Varcoe Road. This Neighbourhood Design Plan, as approved by - the Director of Engineering and the Director of Planning Services. has allocated 149 new residential units, all in the form of low density development. Fifty-six low density units ... are existing and 9 units of infill are proposed. There are nine 15 metre lots identified for the south side of the Cloverfield Road extension. Fourteen 12 metre lots are proposed ... for the Springfield Lane extension as it connects with Tooley Road. The balance of the new units are to be in the form of low density residential development on larger lots ... (Attachment 2). ... 646 ... - - - - - - - - - - - - - - - - - - - - REPORT NO.: PSD-035-02.doc PAGE 5 3.4 3.4.1 4.0 4.1 Servicing There is an existing watermain running along Nash Road. In 2001 a 300 mm extension of the watermain was installed along Tooley Road northward to McLean Road. Future development will be serviced by 150 mm connections to the existing watermains along Cloverfield Street, Poppyfield Drive and Springfield Lane. The provision of sanitary sewer will follow the same route as the watermains. PUBLIC PARTICIPATION A public information open house was held on June 7, 2001, to present the first version of the Neighbourhood Design Plan (Attachment 3) to the property owners and adjacent residents for comment. Seventy-one people attended the open house and 33 of these provided written comments. Objections were in regards to the location of a school in the neighbourhood and the provision for medium density units in the form of townhouses. Concerns were also raised for the protection of the existing stand of trees between the houses fronting on Centerfield Drive and Tooley Road. 4.2 All attendants of the open house were invited to participate in a neighbourhood workshop held on September 19, 2001. Thirty people attended. The majority of the participants were strongly opposed to locating a school in the neighbourhood, and providing for townhouses. The issue of lot size was also raised. Several people noted that Courtice appears to have more higher density housing than necessary in the form of townhouses and links. Environmental issues were also discussed as the property owners along Centerfield Drive did not want to see the trees backing onto their properties removed when the area develops. 4.3 In response to these concerns staff met with the Peterborough Victoria Northumberland and Clarington Catholic District School Board to determine the absolute need for providing a school in the neighbourhood. The Board indicated that the site was necessary and would not support removing it from the plan. 647 REPORT NO.: PSD-03S-D2.doc I11III PAGE 6 4.4 4.5 - As to the types of housing, staff analysed recent statistics on housing form in Clarington _ and agreed that prestige housing is lacking in newer developments. To this effect the townhouses and links were removed and replaced with 12 metre and 15 metre singles. _ Two different versions of the land use concept plan were prepared. Draft 2 indicated that the extension of Springfield Lane would have 15 metre lots with above average depths .. on both sides of its north/south extension. Draft 3 provided for three cul-de-sacs on the west side of Springfield Lane accommodating large residential lots. Additional large lots .. were on the northern extension of Springfield Lane and on both sides of Poppyfield Drive. - Both Drafts were presented at a workshop held on December 11, 2001. Sixteen people _ attended. The participants were requested to provide their likes and dislikes in regards to the two Drafts. A favourable response was received in regards to the removal of the I11III townhouses and links on both Drafts. Objection to the school site was still apparent. Draft 3 was the preferred choice with the majority of the participants noting their _ preference for the prestige residential lots and the cul-de-sac form of development. .. 4.6 Draft 3 was further revised to indicate that the area north of Poppyfield Drive would be subject to an Environmental Impact Study at the time of development. The Study will _ serve to address the environmental issue of preserving as much of the good quality trees within the context of a residential development. The majority of these trees would be ... between the homes fronting on Centerfield Drive and Tooley Road. It will only be realistic to preserve primarily the higher quality deciduous trees with suitable grading and _ drainage controls which may deviate from standard engineering practise. 5.0 5.1 - COMMENTS A Neighbourhood Design Plan is a concept plan to address the main elements of street pattern and servicing requirements. It is not a statutory requirement and therefore not subject to appeal. The Plan does not replace the approval of a plan of subdivision or rezoning, nor will it remove any resident's rights to object to subsequent subdivision or .. .. .. 648 - - REPORT NO.: PSD"()35"()2.doc PAGE 7 - rezoning applications under the Planning Act. No applications for development have been filed in the neighbourhood, although the area has been both zoned and designated for residential use since the 1950's. Development has not been pursued to date due to the fragmented ownership pattern that requires land assembly. - - - 5.2 Extensive public consultation was conducted in the preparation of the Plan. Revisions were made in light of the public comments received at the open house and workshops. All townhouses and links have been removed. implementation of this plan will require the removal of a Medium Density Symbol. which will be done through the next Official Plan Review. The school site remains as the Clarington Official Plan requires that a separate elementary school be provided in the neighbourhood, and the school board is not willing to support its removal. - - - 5.3 The Natural Environment section of the Clarington Official Plan requires that an .. Environmental Impact Study (EIS) be conducted for development applications located within or adjacent to any natural feature identified in the Plan. The area indicated as - large lot residential north of Poppyfield Lane contains an identified tableland woodlot and therefore, will be subject to an EIS. Development of the balance of the neighbourhood - will be subject to the standard procedures applied to all applications for subdivision development, which would include the preparation of tree preservation plans. Both - measures will address the area residents concern to protect the existing trees. - 6.0 CONCLUSION 6.1 Staff have prepared this report to inform Council that the Neighbourhood Design Plan - has been completed in accordance with the settlement arrangement with Mr. Curtis and the Catholic District School Board, and that it has been approved by the Director of - Planning Services and the Director of Engineering. - Attachments: Attachment 1- Key Ma,' Attachment 2- Land use Concept Plan Attachment 3 - Open House Draft - - 649 - .. REPORT NO.: PSD-Q3S-Q2.doc PAGE 8 - Interested parties to be notified of Council and Committee's decision: .. P. Levandoski 331 0 Tooley Road Courtice, Ontario L 1 E 2K7 Michcal Zygocki 378 King Street Oshawa, Ontario L 1 J 2J9 .. Cora T onno William T onno Construction 121 Marica Avenue OShawa, Ontario L1 G 3G9 Lyle Taylor 107 Centerfield Drive Courtice, Ontario L 1 E 1 L5 .. .. Delbert Grills 3054 Tooley Road Courtice, Ontario L1 E 2K8 Scott Brown 7 Wade Square Courtice, Ontario - - Paul Gearing 3131 Tooley Road Courtice, Ontario L1 E 2K8 Clifford and Flora Curtis 3280 Tooley Road Courtice, Ontario L 1 E 2K7 wi Greg & Janet Goodall 130 Centerfield Drive Courtice, Ontario L1 E 1 L4 Michael Strahl 115 Centerfield Drive Courtice, Ontario L1 E 1 L6 .. .. Peter Nelles 7 Cloverfield Street Courtice, Ontario L 1 E 1 K3 Ken Wickens 117 Centrefield Drive Courtice, Ontario L 1 E 1 L6 .. Benson Hanewich 3164 Tooley Road Courtice, Ontario L 1 E 2K8 - Rita Kling 44 Centerfield Drive Courtice, Ontario L 1 K 1 K2 .. John Hanewich 3178 Tooley Road Courtice, Ontario L 1 E 2K8 Scott Clark 68 Centerfield Drive Courtice, Ontario L 1 E 1 K7 - Sharon Ferguson 77 Centerfield Drive Courtice, Ontario L 1 E 1 K7 .. T. Harlos 97 Centerfield Drive Courtice, Ontario L 1 E 1 K5 .. 650 .. .. .. REPORT NO.: PSD-035-02.doc PAGE 9 - Sue & Ed Dalmage Ernie Rainbow 87 Centerfield Drive 99 Centrefield Drive - Courtice. Ontario Courtice, Ontario L 1 E 1 K7 L 1 E 1 L5 Kim & Fraser Anderson Mr. Rowsell - 89 Centerfield Drive 3225 Tooley Road Courtice. Ontario Courtice, Ontario L 1 E 1 K7 L 1 E 2K7 - Mr. Mulligan Mr. Courtney 3 Cloverfield Street 10 Cloverfield Street Gourtice, Ontario Courtice. Ontario - L 1 E 1 K3 L 1 E 1 K3 Lou Horvath Mr. Nixon - 49 Centerfield Drive 3193 Tooley Road Courtice, Ontario Courtice, Ontario L 1E 1K2 L1 E 2K7 - Tornine McMillan Peter Hanewich 5 Cloverfield St. 4645 Commerce Nacos Dr. - Courtice, Ontario Commerce Tulp L 1 E 1 K3 MI, USA 48382 Dave Tonkin - Royal LePage 80 Athol Street E OShawa, Ontario - L 1 H 887 - - - - - - - b 5 1 - Worden (East) Neighbourhood Courtice IWh. 18 . ~ i > 1 . ~ I : I \ LOT 34 I I III~ LOT 331 I I I ! ' / '/ '/:/Z '/ '/ /v ~/~~ '/ '/. 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I w~:~ / '/tf/.~ --:o,~: hn '(,H .-=-:' #f;~~z '/~ 0~) <!r-'-~ = ,~-r-~--_., '._. 0:; ~~~~'/ 'l'/// :/11 '/&~~ ~ ,~~~ ~ I : I I - ~ 0'~~~~'/'//// '/ 'l~~/'~ ,-~ ~ ~ . / \ ,~COVERFlEU:)STR~T '" (1; ~ // ~ /' /j ~ ~~r . I / / III I [ >~ 1: r/ :t ~~ ~ ./ ,.....----.. /.'." '/ '/'l/ I > l............; I ' I I ,""" '/" -~ , ! i i : I i i '--::: ~ "/~v '/;~ ~ $ ----. NASH ROAD I -ri~ : 1 ": (~ . r-, -.---.- , --. 1 I ' r--. , . I. .", I \ "'\ ~=-~ -----.. --------------L"_.o-_1 " j.-~-~~~~~~-:~r_.-~~ "! " .r------ -~~F~=-==-i-DRICE . ~C...: <=~lL.=-.:.......... ...~-~-~1/ ~..: == -< a:: 1--- -1 ( ,----... ~ / ..;----+ uj _ __...~ ~~-1'-------_ I OJ!:: r/ '/'~ '// '// '/ ~ %:~h '/ Z /. "/ /,/~ ~'/ "/:/~/ t ~ '/'/ '/ z/ :/ ~ '/ :/./ / / ~/ '" A'ITACHMElNT .... - - .. - - .. ... .. - .. ... ATTACHMENT 2 .. - A' , I ~ -'>I- I ! ./ I - '_EGEND - ENVlRONMENTAL PROTECTION AREP - ,.' i I EXISTING RESIDENTIAL AREAS - rill .. RESIDENTiAL DEVELOPMENT AREAS . '''OM WCU orTAOO \-"IT . IS.GM -...: XUOCD \MIf o 12.Clwl SMa.[ O(1'.IOtQ) l.Nf RESIDENTIAL INFlLL GPPORTlJNITIEc NI.L .-oc ON nc tAST sa OIF lOOlCT IlOilO ....: SI.&U'T to run..[ S1WW' - ~ SEPARATE ELEMENTARY SCHOOL "'PARK ~/' FUTURE STUDY AREA r, / "'-""M UfC) US( oatJMrD ~ .tOI1.MII AlIIIMJE AUMIO'T ST\Dr - rzJ AREA SUBJECT TO '. ENI/IRONloIENTAL IMPACT STUDY r (ST\Dt....y AntCT lIClllD Ale ..OTTIC: ,...'I"l'UtH) - ----- EXISTING SIDEWALK PROPOSED SIDEWALK ............. LOCAL ROAD - - - COLLECTOR ROAD -. _ARTERIAL ROAD ... NEIGHBOURHOOD UNIT COUNT - LOW j DENSITY EX~INC UNrTS 56 I r INnu. OPPORTUNITIES 9 I PROPOsED DEYELOPtoIENT 8. I TOTAl, 149 i - - - - - - ~ I NO OAt( I """""" i .4tD"'-" -_0.1_"'- 'O"~ultl/'la ~r'lalrt~~rs ~ :;l"a,,",::" .. ..,.... .~~ c...r . ~_'"" """ ,_ --c)NC .~-.".-.-.oo . ..... .o._..,.._..,.~ - Io4UNICIPAlITY OF CL4RINGTON o'tOROEN EAST NEJGHBOURHOOO PLAN LAND USE CONCEPT PlAN - '-lASH, .YOAO ........ , "'.... --.- .,Q.C. I ~ / - SCIIl.l: I JO ~ ....zo..... , JO I ! rJWG.NO. 3 I~~i- - - 6')3 ~ ?G9 3 ~~/~~ ~Jff~/'0-'l'~ -'l'p ~ ~##//'/'/'0 ~::! ~~~~ ~~ f~ ~~/~w~ 'ff.// '/. ~ ~~ '// /: ~~ ~~.~ ~ ~ U /~ ~ ~~~ .~7~ ;f~JA~ ~ ~.~ / ~~A~~ ~~ ~-O '~! ~ ~ v ~ \ .\ J n /(<... ~ ~.... /' t---.:~;5;...~ ~\~;~.,~ ~~ ~~". I '" "'\ .J .J ~ ~ r;:: =:J --= "lilt/' ~ ~~- ~ 0~' _J~ .~.~ I i L!;:J"~ / 0 f-- -J r-Vr-r" _ ~ -- : --.:F;:f IT + -,. 71' I ' "" I ..l ..lOf 1 "' ..J -~ Cl' I r' r'+ r . r . "F ~.;.j~ I I D ~ ~ .1.. i I~ a r..... .... . O!:i I . 0 Ii : . 011 I ~ O~ D T~ I-I r.:. I~. ...0... ;1II0 , I~ ~... ~ --I- I' I? -I- --~ \ IT "'_ = ~ ..................., m .' ...:::;.;,: .1 /: ,-- 1--.\ , .... ....... ..' ,,~-, Cd) I rO '.~\...... "I I) 0 W "'-~,' 0 n /1./ --,,\\ r .... r "tJ /' i \ \w a - L 1 I ! ~Nl__p/~~ []J~1J ~ ( - -- ----=: \ FDDI.. ~. 0 ~ I ~!....- . ~Ii : 11 . . J I I I : 1 . ................................. ,. .." .-. - <\'1""ACHMENT II r)- ~( ::r//~ ~~~ ':; '~~ ~'l 'l ~ #'~'/ P V (/. 1\ ~ ~/" ~ 0 1/ ~~1~~~ IL II J " ~ l .. ... 'lX .,v ..../' -p~ ~?- 'l I'/- 77/ 51 ./ LEGEND ~ ~.. DMIlONIiIENTAL PROTECTION />IlEA ~%:: y ~ c=J EXIST1NG RE5IDENI'W. AREAS ~ :J RE5lDDITIAL ll['oUDf'WENT I#fUS . 7.... ~ wrr r---:-l. '... IIII-CIDIGD ~ L-....:J a '.... ~ IIEIIlG8 '-- + '.... -.at IK8aB ..... U ..... RE5lDDITIAL INFI.l. 0PP0Im.INInES 9.., IR.l. ,.. all nc .. .. " ... _ _aa.IIICI'.~"'" .. .. .. SEPNlATE ELDlENTAII'r SCHOOL ... . PARK ~ fUTtJRE ST\JO'( AREA """--1.NCl~~"'" ....-....: ..... ....... II\DIJ' - rr-r-l />IlEA SU8J(CT TO DMIlONMDIfAL L..I::.-.D IWPACT ST\lO'( .. -- - - - EXIST1NG SIIlEWAUC PIlOPOS[I) SIIlEWAUC ............. LOCAL RCW) - - - COU[C1OIt IItW) --MTERIAL RCW) IlIIlll NEIClH8OUIlHOOD UNIT COUNT LOll IiBUI IlOlSII't ~ ElCIIIlND INl'S 51 NI.L 0PP0ln\HID II ~ Ill'tUClI'IIDIT 71 .. 25 1UfAL ... 131 25 '"" f- i-=- .. i-- " IIIH"""'I ,\1'" tl J. G """ ,,\ <<,~ ........~.-v.., ", ~..., ", O'-=:. -I' c:J" REG/STEREO '. ~ ~ g i PRcnSSlONAi. \ ~ : : Pl.ANNER : : ~\%~. R n n !fU ~-\" . r; r. J.i~ ....~~,-:"~~'1~~:l-;.: ~i .........,~~~~ ,\,\\ """,,,,,.11"" .... - v .-..MIl .... .. 1IC....- . _. ~.. A ,.,. . __ __ _ .. .,......-1Cf - ~ -- -.. .. ( T 1111 _ _ 'If _D.a..~ . ......_~ .,,,n,u1t1flQ ~f\~:"eer, &. p'a",,,~r.. .......~.......~ ~1...1_ ........ ......,.--- . ~ ~.,.. IlIIlll ~ ...-urr 01 aNINmlN MlIIlOI EAST NEIllteOIMIlDCl PWI .. //~ ,....;;.. -- -J'''''\ / 1 r NASi! R(W) ~~ :'-: L I ) ~~ rC'---j --- --< ~ u. ..... , "'!'l'lI r----; .. LANO USE PlAN --,""" I I - ....., \ D I -- I ~ r~~_ ~3 ~.] 6:;4 .. - .. .. qWilJgton REPORT - ENGINEERING SERVICES DEPARTMENT .. Meeting: .. Date: Report #: - Subject: - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MONDAY, APRIL 29,2002 Resolution. #: EGD-16-02 File #: B.02.09.002 By-law #: - NORTHEAST BOWMANVILLE SUBDIVISION, BOWMANVILLE PHASE 1 B, PART OF PLAN 10M-840 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', ROADS AND ABOVE GROUND SERVICES - Recommendations: - 1. - 2. - 3. - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report EGD-16-02 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services, which include final stage roads and other related Works. constructed within Plan 10M-840; and THAT Council approve the by-law attached to Report EGD-16-02, assuming the street within Plan 10M-840 as Public Highway. - - Submitted by: da,M/-I.f- A.S. Cannella. C.E.T. Director of Engineering Services \ ~ C- C ___- (,---- LL Reviewed by:- Franklin Wu Chief Administrative Officer - - AHC*ASC*ce 04/19/2002 - 701 - REPORT NO.: EGD-16-o2 .... PAGE 2 1.3 The Storm Sewer Works includino Storm Sewer Work on Mearns Avenue and the Tributary Stormwater Manaoement Works Exclusive of the Soper Creek Erosion Works were previously assumed by the Municipality, in accordance with the requirements set out in the Subdivision Agreement. 1.4 The Roads and Above Ground Services for Phase 1 B of Plan 10M-840 were issued a 'Certificate of Completion' dated October 30, 1999. This initiated a two (2) year maintenance period which expired on October 30,2001. The Works have been reinspected and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.0 1.1 1.2 BACKGROUND The former Corporation of the Town of Newcastle, now the Corporation of the Municipality of Clarington, entered into a Subdivision Agreement, registered April 18, 1991, with Eiram Development Corporation to develop .:inds by plan of subdivision, located in Bowmanville and described as Plan 10M-840 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and street lights, hereinafter referred to as the 'Works'. .... .. .. ... .. The Subdivision Agreement provides for the separation of the Works into three (3) stages: .. .. (a) Storm Sewer Works includino Storm Sewer Work on Mearns Avenue; _ (b) Tributary Stormwater Manaoement Works Exclusive of the SODer Creek Erosion Works; and .... (c) Roads and Above Ground Services IlIIlll .. .. .... .. .. 1.5 It is now appropriate to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services for Phase 1 B of Plan 10M-840. The Subdivision .. IlIIIi 702 lIIIiIII ... REPORT NO.: EGD-16-02 PAGE 3 - ... Agreement requires Council approval prior to the issuance of an 'Acceptance Certificate' for Roads and Above Ground Services. - 1.6 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume a certain street within Phase 1 B of Plan 10M- 840 as Public Highway (Attachment 2). - - Attachments: ... Attachment 1 - Key Map Attachment 2 - Road Dedication By-law for Plan 10M-840 - ... - ... - - .. - - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905) 623-3379 F (905) 623-9282 - 703 - ATTACHMENT NO. . .., _..m.t:~:~j en ,Dr '. 1 I:':::. I-...:~~.......i i - --- ... , 1- - .. ~ t ; ! ~..:.hC ~ I. --. __:___:...1 ,.:hU :....h/ in/-- . - .. , BlIlet\: . ~: --- .:::::.:...1 r' .:::::: ..--. I ~ . U . 'Cl 1 ul . :::.:. ':,' , ';h ; ~ " . ~ f~ ..~. : ~,'~ ___-~---- l. . __~J -- ';: :: :::\ \ . . ______~...------------~: 0 i ~..c...;..,._____..,---::\ !i I_ --------------- Concession Rd 3 .. ~-.. .-- ... ..1 i..__.___ ---ch8lnptrltlsq-- ... j -l: (J) ..;, >- \ : 1::, ' Q) .c l I ./ ----- ., FetlWld< A~~/ _..,......--~-;~ \, /' ~// . ~/ //-- ~ / /----- 'I -- . I I I I I .. ~P' I i I , I , , I I \Y\- : , :1 i----' .........; i 1---.' .1 Maxwell Ct mil . ....... _11=;1 . --- HOOper Sq ... 1---:---\\ , ' : \ "___ _~'m_:'._.....__.._~ \ I f"- ,. I I I I I ~ , I .. ... NORTHEASTBOWMANV~LE SUBDIVISION, 10M-840, PHASE 1B ... ... BOWMANVILLE ~: -€h / ... .. - ..,.. : I Engineering Services REPORT EGD-16-02 ... ATTACHMENT NO.1 .. FEB. 2002 .. "'" - ATTACHMENT NO.: 2 REPORT NO.: EGD-16.Q2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NUMBER 2002- - Being a By-law to accept a certain street within the Municipality of Clarington and to assume it as public highway in the Municipality of Clarington. - NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as follows: - THAT the portion of Freeland Avenue shown as Part 4 on Plan 40R-19820, being part of Freeland Avenue shown on Plan 10M-840. being in the Municipality of Clanngton. in the Regional Municipality of Durham. is hereby accepted by the Corporation of the Municipality of Clarington as public highway, and assumed by the said Corporation for public use. - ... - BY-LAW read a first and second time this 29th day of April 2002. BY-LAW read a third time and finally passed this 29th day of April 2002. - - John Mutton, Mayor .. - Patti L. Barrie, Municipal Clerk - - ... ... - - 705 - ~ .. ... .. .. ... ..., - .. ... ... .. ... ... ... ... ... III ... .,., Meeting: .. Date: Report #: - Subject: ... - ... - - .. .. 1. .. 2. - 3. - ClY!ilJgton REPORT ENGINEERING SERVICES DEPARTMENT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MONDAY, APRIL 29,2002 Resolution #: EGD-17-02 File #: B.02.10.001 By-law #: SCHICKEDANZ NORTH SUBDIVISION, PHASE 2, BOWMANVILLE, PLAN 10M-830, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER RELATED WORKS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report EGD-17-02 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services, which include roads and other related Works, constructed within Plan 10M-830; and THAT Council approve the by-law attached to Report EGD-17-02, assuming certain streets within Plan 10M-830 as public highways. - Submitted by: &-Un~ A.S. Cannella, C.E.T. Director of Engineering Services - ... " Reviewed by; -, [" ~~ ~ Franklin Wu Chief Administrative Officer - AHC.ASC.ce 04/19/2002 - - 706 REPORT NO.: EGD-17-Q2 .. PAGE 2 1.0 BACKGROUND 1.1 The former Corporation of the Town of Newcastle, now the Corporation of the Municipality of Clarington, entered into a Subdivision Agreement, registered July 24, 1989, with Schickedanz Brothers Limited to develop lands by plan of subdivision, located in Bowmanville and described as Plan 10M-830 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. ... ... ..., .. ... 1.2 The Subdivision Agreement provides for the separation of the Works into three (3) stages: ... a) Storm Sewer System; b) Stormwater Detention Facility and Appurtenances; and c) Roads and Above Ground Services ... ., 1.3 The Storm Sewer System was issued a 'Certificate of Completion' and subsequent 'Certificate of Acceptance' by the Director of Engineering Services, as per the maintenance requirements set out in the Subdivision Agreement. ... .. 1.4 The Stormwater Detention Facility and Appurtenances were issued a 'Certificate of Completion' dated July 18, 1996. These works have an extended maintenance period and a separate report will be submitted in the near future, regarding acceptance of these works. .. ... .. 1.5 The Roads and Above Ground Services were issued a 'Certificate of Completion' dated November 1, 1999. This initiated a two (2) year maintenance period, which expired on November 1, 2001. The Works have been re-inspected and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. ... ... .. .. 707 .. - REPORT NO.: EGD-17-02 PAGE 3 .. deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. .. .. 1.6 It is now appropriate to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services for Phase 2. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Roads and Above Ground Services. .... .. .. 1.7 Further to the Issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Phase 2, Plan 10M-830, as public highway (Attachment 2). - Attachments: .. - Attachment 1 - Key Map Attachment 2 - Proposed Road Dedication By-law - - .. .. .. .,. - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 623-3379 F (905) 623-9282 ... 70a - ! j SCHICKEDANZ NORTH SUBDIVISION PLAN 10M-830, PHASE 2 j; I I. i .r 1./ I G-J ...., i Q) ~ - en ~ Q) .0 ::;j \__v.'b~ . ~~- / ~~. 0<1' /! io..-<-V' 'b..... " ~0 , ;j.\0 ,,7i < <1>" . .,Jo0/ Q~/ ~~ / ~~ <<,'1>1' , Campling -C0IDt " .., MllC9nnachie Place Tilley Road A pie Blossom Boulevard ~ / ~----~ ......." 'i , I I I ! Concession Street i East ATTACHMENT NO.1 .~ 1 1___ ~ i ---_J --------------------------- --------" ---------- ~--- ---- I-_~_~_- ~I~ il BOWMANVILLE ,-- 709 Engineering Services REPORT EGD-17-02 ATTACHMENT NO.1 "" ... .. ., .. ... T .. G)- :::::l 1;;;' ~I tn c: ~ ... .. .. I=- ... .. .. --~ ... .. .. .. MARCH 2002 .. - - ATTACHMENT NO.: 2 REPORT NO.: EGD-17.Q2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- - Being a By-law to establish, layout and dedicate certain lands as public highways and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. - NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: - 1. - 2. - THAT the lands described as Block 98 on Plan 10M-830, in the Municipality of Clarington. Regional Municipality of Durham, are hereby established, laid out, dedicated as public highway and assumed by the said Corporation for Public use. THAT the streets shown on Plan 10M-830. and listed below in this section, all being in the Municipality of Clarington, in the Regional Municipality of Durham. are hereby accepted by the Corporation of the Municipality of Clarington as public highways. and assumed by the said Corporation for public use: - Apple Blossom Boulevard Tilley Road Maconnachie Place Mann Street Elephant Hill Drive Campling Court - - BY-LAW read a first and second time this 291h day of April 2002. BY-LAW read a third time and finally passed this 291h day of April 2002. - - - John Mutton. Mayor - Patti L. Barrie. Municipal Cieri< - - - - l~lJ - .. ... - .. ... ... .. .. ., ... .. .. ... .. ~ i till - .. till - - CLBlpn REPORT - ENGINEERING SERVICES DEPARTMENT - Meeting: - Date: Report #: - Subject: - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MONDAY. APRIL 29, 2002 Resolution #: EGD-18-02 File #: D.02.31.006 By-law #: ROTH SUBDIVISION, PHASE 1, COURTICE, PLAN 40M-1928, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. 2. - THAT Report EGD-18-02 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1928; and - 3. THAT Council approve the by-laws attached to Report EGD-18-02. assuming certain streets within Plan 40M-1928, and within adjacent Plan 40R-18124, as pUblic highways. - - - Submitted by: ~dL A.S. Cannella, C.E.T. Director of Engineering Services Reviewed bY:~ ~..~~ - C,-,'Lc Franklin Wu Chief Administrative Officer - - AHC* ASC*ce 04/19/2002 - 7 J I - REPORT NO.: EGD-1S.Q2 ... PAGE 2 1.0 1.1 BACKGROUND The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered July 21,1998, with W.E. Roth Construction Limited to develop lands by plan of subdivision, located in Courtice and described as Plan 40M-1928 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. ... ... - ... 1.2 The Subdivision Agreement proVIdes for the separation of the Works into four (4) stages: ... ... a) Initial Works; b) Street LightinQ System; c) Final Works; and d) Stormwater ManaQement System ... ... .. 1.4 There are no Stormwater ManaQement System Works associated with this ... project. 1.5 The Final Works were issued a 'Certificate of Completion' dated December 15, 2000. This initiated a one (1) year maintenance period, which expired on .. December 15, 2001. The Works have been re-inspected and all deficiencies have now been rectified to the satisfaction of the Director of Engineering .. Services. - .. 7\2 WI .. - REPORT NO.: EGD-1S-D2 PAGE 3 - - 1.6 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works for Phase 1. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works. - - 1.7 Further to the issuance of a 'Certificate of Acceptance', by-laws are required to permit the Municipality to assume certain streets within Plan 40M-1928, and within adjacent Plan 40R-18124, as public highway (Attachments 2 and 3). - Attachments: - - Attachment 1 - Key Map Attachment 2 - Proposed By-law Attachment 3 - Proposed By-law - - - - - - - - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905) 623-3379 F (905) 623-9282 - 713 - /~ ~~ ATTACHMENT NO.1 ----- .------- - '-----' ~" .------ ~ -~ -- I ______.....;1' ---J - .. ~ I! ~_, ~ .' i! '-.~~ ~lf~~ ~ l I J /,/ i ...----i i ' .. Yorkville Drive - ---, ~i'!." L_ ~ I -___-I , , i ' \ .. ~" I ': I ~ ---I. ---. _ - '" , I I I LLI f;~'~--::-:::s.'--'-'-;a~-~;re ~ Q) I I I ~ , I I \ 0 L \ i I I' I i \~\ J- -I "l,i,.,: ',1---_ 'i, I I . I I I : '! ' I, .'t, \ i !': I ' I ! I , ' I I \.\\1 ~ \. _' --b---'I!." '--+ H I I I I . - iRdJ,iSU8DIII/S/b,), PH~~E 1_ I ! j I I : 4dM~19281 j "__m'____' I -'--~l_l I I --- --+--- I Q) ~ f== ~. ~_L~, -l-L-__. ~~~_ I - .. '0 cu 0 a:: .!!! .. '3 ... I- - ~--- .- : I .. I I I ! ! i --..; 1 - COURTlCE .. .. Engineering Services REPORT EGD-18-02 .. ATTACHMENT NO.1 .. FEB. 2002 7'4 .. - - ATTACHMENT NO.: 2 REPORT NO.: EGD-18.Q2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- - Being a By-law to accept certain streets within the Municipality of Clarington and certain lands to assume them as public highways in the Municipality of Clarington. ... NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: - 1. THAT the Parts shown on Plan 40R-18124. and listed below and listed in this section. being in the Municipality of Clarington. in the Regional Municipality of Durham. are hereby accepted by the Corporation of the Municipality of Clarington as public highway, and assumed by the said Corporation for public use: - Part 5 Part 6 .. - BY.LAW read a first and second time this 291h day of April 2002. BY-LAW read a third time and finally passed this 291h day of April 2002. - - John Mutton. Mayor - - Patti L. Bame. Municipal Clerk .. - - - - - 715 - I ATTACHMENT NO.: 3 ... REPORT NO.: EGD-18-02 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ... BY-LAW 2002- Being a By-law to establish. layout and dedicate certain lands as public highways and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. - .... NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the streets and blocks shown on Plan 40M-1928. and listed below and listed in this section, all being in the Municipality of Clarington. in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways. and assumed by the said Corporation for pUblic use: .. IlIIlll Wade Square Adair Street Block 35 Block 37 ... .. BY-LAW read a first and second time this 29111 day of April 2002. BY-LAW read a third time and finally passed this 29111 day of April 2002. ... WI .. John Mutton, Mayor .. .. Patti L. Barrie. Municipal Cieri< - .. IlIIlll ... 716 .. ... - Meeting: - Date: Report #: - Subject: - - - - - - - 1. - 2. - 3. - CI!J!.#]gton REPORT ENGINEERING SERVICES DEPARTMENT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MONDAY. APRIL 29, 2002 Resolution #: EGD-19-02 File #: B.02.11.001 By-law #: BORLAND COURT SUBDIVISION, BOWMANVILLE, PLAN 40M-1680, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER RELATED WORKS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report EGD-19-02 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the roads and Above Ground Services, which include roads and other related Works, constructed within Plan 40M-1680; and THAT Council approve the by-law attached to Report EGD-19-02, assuming a certain street within Plan 40M-1680 as public highway. - ~ Submitted by: I AS. Cannella, C.E.T. Director of Engineering Services - - "' Reviewed by: ...-/i i .('~_ _ C~ ~ Franklin Wu Chief Administrative Officer - AHC"ASC"ce 04/19/2002 - - 717 REPORT NO.: EGD-19-o2 .., PA 1.0 1.1 1.2 BACKGROUND The Corporation of the Municipality of Clarington entered into a Subdivisioi .. Agreement, registered October 17, 1991. with Veltri and Sons Corporation tc develop lands by plan of subdivision, located in Bowmanville and describe .. Plan 40M-1680 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-miX paving, sidewalks, curb and gUt1..f street trees, a storm drainage system and streetlights. hereinafter referred tc the 'Works'. .. .. The Subdivision Agreement provides for the separation of the Works into tJc stages: a) Storm Sewer System includino the Storm Sewer Work; and b) Roads and Above Ground Services. .. .., 1.3 The Storm Sewer System includino the Storm Sewer Work was issued a ... 'Certificate of Completion' and subsequent 'Certificate of Acceptance' by thp. Director of Engineering Services, as per the maintenance requirements se~ the Subdivision Agreement. - 1.4 The Roads and Above Ground Services were issued a 'Certificate of Comr'Q, dated June 1. 1997. This initiated a two (2) year maintenance period, whic. expired on June 1, 1999. The Works were re-inspected at that time and deficiencies have now been rectified to the satisfaction of the Director of _ Engineering Services. .., 1.5 It is now appropriate to issue a 'Certificate of Acceptance' for the Roads an,..J Above Ground Services. The Subdivision Agreement requires Council appre. prior to the issuance of the 'Certificate of Acceptance' for the Roads and At _ \ Ground Services. ... .. 718 .. - REPORT NO.: EGD-19-o2 PAGE 3 - - 1.6 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume a certain street within Plan 40M-1680 as public highway (Attachment 2). - Attachments: - Attachment 1 - Key Map Attachment 2 - Proposed By-law - - - - - - - - - - - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905) 623-3379 F (905) 623-9282 - 7/9 - /,,---- ------ i BORLAND COURT SUBDIVISION PLAN 40M-1680 ~, ~ "---- ~~ '---------" <4 ,------, Borland Court , ------- Concession Street West i, J iF)~. BOWMANVILLE ---: ATTACHMENT NO.1 - Q) ! ~ - (/} , ~! Q); .oi ::i ---------' ---C-oncession Street East Engineering Services REPORT EGD-19-02 ATTACHMENT NO.1 ... ... ... ... ... .. .. ... ... ... \ \ \ .. \ I I i ~' .. ... ... .. - ... .. ... MARCH 2 lIIlIi .. .. ATTACHMENT NO.: 2 REPORT NO.: EGD-19-Q2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- .. Being a By-law to assume a certain street within the Municipality of Clarington as public highway in the Municipality of Clarington. - NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: - 1. THAT the street shown on Plan 40M-1680, and Iisti;,d below In this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, is hereby accepted by the Corporation of the Municipality of Clarington as public highway, and assumed by the said Corporation for public use: - Borland Court - - BY-LAW read a first and second time this 29111 day of April 2002. BY.LAW read a third time and finally passed this 29111 day of April 2002. - - John Mutton, Mayor - - Patti L. Banie. MunICipal Clerk - .. - - - - 721 - -- ... ... ... ... ... .. ... ... .. - .. ... .. ... . .. .. .. - - CLl!flllgton REPORT .. ENGINEERING SERVICES DEPARTMENT - Meeting: Date: -, Report #: - Subject: - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MONDAY, APRIL 29,2002 Resolution #: EGD-20-02 File #: 0.03.30.006 By-law #: - TRULLS DELBERT SUBDIVISION, PHASES 1A AND 2A, COURTICE, PARTS OF PLANS 40M-1684 AND 40M-1685, 'CERTIFICATE OF ACCEPTANCE' AND IASSUMPTION BY-LAWS', ROADS AND ABOVE GROUND SERVICES AND WATER QUALITY WORK Recommendations: - - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-20-02 be received; - 2. THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services constructed within Plan 40M-1684 (Part of) and Plan 40M-1685 (Part of), and for the Water Quality Work: and - 3. THAT Council approve the by-laws attached to Report EGD-20-02, assuming certain streets within Plan 40M-1684 (Part of) and Plan 40M-1685 (Part of), as public highways. - - - Submitted by: u~.f- A.S. Cannella, C.E.T. Director of Engineering Services Reviewed by>,__,..,T V-~ L{) ____ ~ ~ Franklin Wu Chief Administrative Officer - - AHC.ASC.ce 04/19/2002 - 722 - REPORT NO.: EGD-20-G2 ... PAGE 2 1.0 BACKGROUND ... 1.1 The former Corporation of the Town of Newcastle entered into a Subdivision Agreement with 848601 Ontario Inc., and an additional agreement with 848601 Ontario Inc. and 829633 Ontario Inc., both registered on September 20,1991, to ~ ... develop lands by plan of subdivision, located in Courtice and described as Plans 40M-1684 and 40M-1685 (Attachment 1). The agreements required the ,.. developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. ... ... ... 1.2 The Subdivision Agreements provide for the separation of the Works into three (3) stages: ... a) Storm Sewer System; b) Roads and Above Ground Services; and c) Water Quality Work .. .. 1.3 The Storm Sewer System was issued a 'Certificate of Completion' and subsequent 'Certificate of Acceptance' by the Director of Engineering Services, as per the maintenance requirements set out in the Subdivision Agreement. ... ... 1.4 The Roads and Above Ground Services for Phases 1 A and 2A were issued a 'Certificate of Completion' dated June 30, 1994. This initiated a two (2) year maintenance period, which expired on June 30, 1996. The Works were re- inspected at that time and deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. ... ... .. ... .. 723 .. REPORT NO.: EGD-20-o2 PAGE 3 .. - 1.5 The Water Quality Work was issued a 'Certificate of Completion' dated December 23, 1997. This initiated a four (4) year maintenance period, which expired on December 23, 2001. The Works have been re-inspected and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. - - - 1.6 !t is now appropriate to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services for Phases 1 A and 2A, and for the Water Quality Work. The Subdivision Agreement requires Council approval prior to the issuance of a 'Certificate of Acceptance'. - - - 1.7 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plan 40M-1684 (Part of) and Plan 40M-1685 (Part of), as public highway (Attachments 2 and 3). - - Attachments: - Attachment 1 - Key Map Attachment 2 - Proposed By-law Attachment 3 - Proposed By-law - - - - - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1 C 3A6 T (905) 623-3379 F (905) 623-9282 - 724 - c ~~, '~~~~ ~ .~ ~S DELBERT SUBDIVISION I PHASE 1 A, 40M-1684 I ------- ~~ / ~ ------ / ~ S DIVISION R ~$E 2A, 40M-1685 II (~, J' '1 i ~ ~ .,~ "-- ____ i ~ COURTICE f~ "'- ATTACHMENT NO. . . -: -: -l :-:.] -: -: .1 :- :- :1 . -: -:., ' .. 'r '. to.' :-:- :, :eo:J. .i~/ "~ .-- PHASe 18 r r I r r L I I George Reynolds Driv /----- ~ l I I .-J a I I .. PHASE~B ... I U! oS '5 ~ Q) ::! .... ... .. .. /' 1/ ! ... .. I i WATER QUALITY ; POND .. I :-~ .. -@-i ~t-- ... Nash Rd ... Engineering Services REPORT EGD-20-02 .. ATTACHMENT NO. 1 .. FEB. 2002 725 .. .. ATTACHMENT NO.: 2 REPORT NO.: EGD-20-o2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .. BY-LAW 2002. - Being a By-law to accept certain streets within the Municipality of Clarington and to assume them as pUblic highways in the Municipality of Clarington. .. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: .. 1. THAT the streets and Blocks shown on Plan 40M-1685 and listed below in this section, all being in the Municipality of Clarington, In the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for pUblic use: - .. Cecil Found Crescent Meredith Court Block 21 Blocks 23, 24. 25 and 26 - BY-LAW read a first and second time this 29111 day of April 2002. BY-LAW read a third time and finally passed this 29th day of April 2002. - - John Mutton, Mayor .. - Patti L. Barrie, Municipal Clerk - - - .. ... - 726 - ATTACHMENT NO.: 3 .. REPORT NO.: EGD-20-o2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- ... Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. .. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: .. 1. THAT the streets and Block shown on Plan 40M-1684 and listed below in this section, all being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: ." Cecil Found Crescent (now George Reynolds Drive) Meredith Court Block 32 ... "" BY-LAW read a first and second time this 29111 day of April 2002. BY-LAW read a third time and finally passed this 29111 day of April 2002. ... - ... John Mutton, Mayor .., ... Patti L. Barrie, MunICipal Clerk ... .. ... ... ... 727 .. .. .... - Cl~pn REPORT - ENGINEERING SERVICES DEPARTMENT - Meeting: Date: - Report #: .. Subject: - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MONDAY, APRIL 29,2002 Resolution #: EGD-21-02 File #: By-law #: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2002. .... Recommendations: ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-21-02 be received for information. .... ... - .. - .. Submitted by: a~fff A. S. Cannella, C.E.T. Director of Engineering Services Reviewed by:J ~ ~ L~ Franklin Wu Chief Administrative Officer .. - ASC*bb April 19, 2002 - 728 - REPORT NO.: EGD-21.Q2 PAGE 2 """ - 1. BACKGROUND: 1.1 With respect to the Building Permit Activity for the month of February 2002, Staff wish to highlight the following statistics for the information of Committee and Council. ... .. MONTH OF FEB 1 YEAR TO DATE I YEAR TO DATE 2002 I 2002 I 2001 Permits Issued 36 f 61 'T 93 I VALUE OF CONSTRUCTION Residential $3,869,928 I $5,555,153 I $5,951,249 Industrial I 01 $100,000 0 Government 01 01 $171,500 Commercial $25,325 $25,325 $157,800 Institutional $557,620 $557,620 $15,000 Agricultural 0 $39,100 $302,800 Ontario Hydro 0 $400,000 $46,000 Miscellaneous $17,600 $71,600 TOTAL $4,470,473 $6,748,798 I $6,644,349 alii ... .... ... .., ... ." 1.2 With respect to non-residential building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: .... APPLICANT CONSTR TYPE ... lOCATION VALUE $557,620 alii Carriage Country Baptist Church ! Addition/Church 4830 Trulls Road I Attachment #1 - Monthly Building Permit Activity Report Attachment #2 - Historical Comparison of Building Permit - ffIf - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506 729 .- .. February 2002 Municipality of Clarington Building Services - Monthly Activity Report ... .. - [ ~ > rt! > ""'. ,....,p'> , \ ~;:fI "':~~"'r1~~"'1 'e v, ". "': ;..'''''- t ""'<t'Y~"" '+7t1" '-7~ ' . . i\' ' '. . J !l,'-., ,j:~~}. {'Iff'" .,{t- - ~'\~ ~ . >, . . - " , ,-",,"":\ '" _I-c.. ~ .~ , - t" 2002 2001 Type of Construction February Year to Date February Year to Date Residential: Single Detached 20 29 25 28 Semi- Detached 4 4 4 14 Townhouse 0 0 0 0 i Apartment 1 1 0 0 Other Construction 5 11 22 33 I Sub Total 30 45 51 75 I Industrial: New Building 0 1 0 0 Addition! Alteration 0 1 0 0 Sub Total 0 I 2 0 0 Government: New Building 0 0 0 1 Addition! Alteration 0 0 0 0 Sub Total 0 0 0 1 Commercial: New Building 0 0 0 5 Addition! Alteration 1 1 0 0 Sub Total 1 1 0 5 Institutional: New Building 0 0 0 3 Addition! Alteration I I 0 0 Sub Total 1 1 0 3 Agricultural: New Building 0 0 1 3 Addition! Alteration 0 2 0 0 Sub Total 0 2 1 3 Ontario Hydro: New Building 0 0 0 0 i Addition! Alteration 0 2 0 2 Sub Total 0 2 0 2 HV AC, Plumbing & Miscellaneous: 3 7 0 0 Demolition: 1 1 0 4 TOTALS 36 61 52 93 l~.. . I . . , '. .. ,t. .. 2002 2001 February Year to Date February Year to Date Residential: $3,869,928 $5.555,153 $4,101,776 $5,951,249 I Industrial: 0 $100.000 0 0 Government: 0 0 0 $171,500 Commercial: $25,325 $25,325 0 $157,800 Institutional: $557,620 $557,620 0 $15,000 Agricultural: 0 $39.100 $127,100 $302,800 Ontario Hydro: 0 $400,000 0 $46.000 I Miscellaneous: $17,600 $71,600 0 0 I I TOTALS $4,470,473 _ ~~.748,798 $4,228,876 $6,644,349 IJ\J - ... .. - .. .. - .. ... .. - - - ... - - February 2002 f I " . . , ' .i' " <. "' , ..... L.. "_,.. '''' . , . .J.. ... ~ 2002 2001 February Year to Date February Year to Date PERMIT FEES $35,658 $50,383 $35,449 $54,897 ... - f' . ' "v - ~l~~~{ ,,-" t; -. .." ~ ~-.;- '<f,' . ~ '. , 2002 2001 February Year to Date February Year to Date Building Inspections 303 561 Plumbing Inspections 319 640 TOTALS 622 1201 .... ., .. r" - " '."" >', "" ,., "\"' - - ',' .. ~.::o..~ "" ''''''~"'~'- . ' ~ ,~~' . i ""J .~~ ~ 't. ~ ~-- f" , '<... ~ -:,<~ I, 1. .~ 4. , ~ , ,-~... ". .,' '/Jp, t" i ,f, " ' v I i ~ J ~; ~ if,,", , ~"".:' .~~,j.' ~'.~. Jt.. -"'-". :;",,1'; - :;.#{- ll'~; l!J\~:r) >.:" .~~ '~Jj.,.'{~~~~l~ ~il~~.. ~ .. 2002 2001 February Year to Date February Year to Date ." Single Detached 20 29 25 28 Semi.Detached 4 4 4 14 ... -- Townhouse 0 0 0 0 Apartments 1 1 0 0 TOTALS 25 34 29 . 42 - . \ " ' " " ~ YEAR: 2002 2001 2000 1999 1998 1997 1996 1995 1994 1993 1992 AREA (to month) Bowmanville 23 312 188 184 313 423 217 229 406 301 532 Courtice 3 129 231 296 254 295 331 170 388 232 204 Newcastle 4 76 110 78 4 5 3 4 6 22 Wilmot Creek 24 19 21 33 21 16 16 10 10 10 Orono 1 1 2 3 3 Darlington 2 47 102 31 14 20 17 21 11 9 14 Clarke 9 17 17 12 20 10 7 8 6 6 Burketon 1 1 2 2 1 1 Enfield 3 Enniskillen 5 7 6 3 7 3 1 1 Hampton 1 1 1 2 1 2 2 1 3 1 Haydon 1 1 2 1 Kendal 2 1 Kirby 1 Leskard 1 Maple Grove 1 Mitchells Comers Newtonville 3 1 2 2 I 1 Solina 1 1 1 1 I 1 Tyrone 3 i I i i TOTALS 34 609 679 640 6361 801 601 447 834 572 I 797 1 .. .", .. .... - .. "fill ... .... 731 .. .. .. ... - ... z 0 - N en Q - lip > Q - N C ~ C!) ns - Z ::::J - ... C .Q -I Q) - LL ::) LL ... en 0 z J: 0 I- .. Z I- 0 C!) Z :e - I:t:: ... I:t:: :5 0 LL (J C ... 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'<t Q) - M a. ~ 0 q .... (;r;l N Q" 0 "t ~ t .~ " C' C C C' 'c c <: C .... 736 .... - - ., ... "'" .. .... .. .... .... ... ... .. .... .. .... .. .. ... .. ClN:.pn REPORT - ENGINEERING SERVICES DEPARTMENT - Meeting: - Oate: Report #: - Subject: ... GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MONDAY, APRIL 29, 2002 Resolution #: EGD-22-02 File #: By-law #: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2002. - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report EGD-22-02 be received for information. - .. .. - - Submitted by: ~ A. S. Cannella, C.E.T. Director of Engineering Services '"\' ~ .--1'. ("" Reviewed by: J --LA.....>~ Franklin Wu Chief Administrative Officer - - ASC*bb April 19, 2002 - 737 - REPORT NO.: EGD-22-G2 PAGE 2 .... .. 1. BACKGROUND: 1.1 With respect to the Building Permit Activity for the month of March 2002, Staff wish ... to highlight the following statistics for the information of Committee and Council. I MONTH OF MAR I YEAR TO DATE I YEAR TO DATE I 2002 I 2002 I 2001 I Permits Issued I 109 170 168 VALUE OF CONSTRUCTION Residential $11,981,088 I $17,536,241 $11.748.485 Industrial ! $268,142 i $368,142 ! $394,050 Government ! $50,000 ! $50,000 I $171,500 I Commercial I 01 $25,325 I $173,800 Institutional $400,000 I $957,620 I $16,000 Agricultural 01 $39,100 I $317,800 Ontario Hydro 01 $400,000 I $64,000 Miscellaneous I $75,400 i $147,000 i TOTAL $12,774,630 I $19,523,428 i $12,885,635 ." .. .... .. .. .. ... 1.2 With respect to non-residential building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: .. .. APPLICANT OIC Limited CONSTR TYPE tOCA TION 1200 Haines Street VALUE $400,000 ... i Crematori um ... Attachment #1 - Monthly Building Permit Activity Report Attachment #2 - Historical Comparison of Building Permit ..... - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-6506 738 ... ... Municipality of Clarington Building Services - Monthly Activity Report ... March 2002 I':,~ : '.j, f~=r ~, " - I.. :~i '-~~~t ',r ~~'~, " , ' c, " "".'W,'~ -, fI , -! ~, , ; <l . ~ ~ '. 1 F '; < :~ i.: ~ { .. ~ -! t . ~ \! ' ," ~~~~. ~;;/tm ,. <" * '", ~it ~? > ' , , , )~:l: t~'~ ~~- t:: ~ ....~ .. ~ .1 !Ii 'jj,' _.2 ~ '"" ' ,', , , 2002 2001 Type of Construction March Year to Date March Year to Date Residential: Single Detached 44 73 27 55 Semi-Detached 36 40 14 28 Townhouse 8 8 8 8 Apartment 0 1 0 I 0 ! Other Construcnon 9 20 , 17 SO Sub Total 97 142 66 141 I Industrial: New Building 2 3 I 3 I 3 I I Addition! Alteration 1 2 I 0 0 I Sub Total 3 5 I 3 3 Government: New Building 0 0 0 1 Addition! Alteration 1 1 0 0 Sub Total 1 1 0 1 Commercial: New Building 0 0 2 7 Addition! Alteration 0 1 0 0 Sub Total 0 1 2 7 Institutional: New Building 1 1 1 4 Addition! Alteration 0 I 0 0 Sub Total 1 2 1 4 Agricultural: New Building 0 0 1 4 Addition! Alteration 0 2 0 0 Sub Total 0 2 1 4 Ontario Hydro: New Building 0 0 2 4 Addition! Alteration 0 2 0 0 I Sub Total 0 2 2 4 HV AC, Plumbing & Miscellaneous: 7 14 0 0 Demolition: 0 1 0 4 TOTALS 109 170 75 168 . ". . 1 . v' j1~' , ~ ~ " ~" I"J ' < '. "}. I... _..'~"'1':;;~ .. , , :~ f't~;+;:'- J;'::-';i~~f-1~;;6'&l" [. ,,~. ~ ). "'- . ~ ~ . , 'q , ' ~'" ''''''. 4llII:J..:...,. .. "'....l _. -. - H_ ;0,.1.': J'j.~. ""~ 2002 2001 March Year to Date March Year to Date Residential: $11,981,088 $17,S36,241 $5,797,236 $11,748.485 Industrial: $268,142 $368,142 $394,050 $394,OSO Government: $50,000 $50,000 0 $171,500 Commercial: 0 $25,325 $16,000 $173,800 Institutional: $400,000 $957,620 $1,000 $16,000 Agricultural: 0 $39,100 $15,000 $317,800 Ontario Hydro: 0 $400,000 $18,000 $64,000 Miscellaneous: $75.400 $147,000 0 0 TOT AI $12,774,630 $19,523.428 $6,241,286 $12,885,635 .. - .. - - - - - - - - - - - - - - 739 - March 2002 ~ ' 'j , ~, d , Y . _..< 4-~*", ~ ~ "- ) . _ . ~ ,y - 2002 2001 ., PERMIT FEES March $99,261 Year to Date $149,644 March $53,326 Year to Date $108,223 - , ' , , <.. ,,~)'; ... " f~ . , " , -' .~ ~ " >", \),<~" '.." . , I 20u2 2001 I March Year to Date March Year to Date I Building Inspections 342 903 I Plumbing Inspections 337 I 977 i I TOTALS 679 1880 .. "'" ... "1 .,. ,.,,,,,~,. ". ,.' "'~' i " r",.,~.'f~..~,:"l( '""'~"I'~~'''-'~~''l'~'' v",~,.....~. '#'~~ ". " . .;.;tv' '~.~ " '" '}" " "'''''''')'''~^ ,,' '. \ ,... !t;: ~ )' ~ ,? it- +'!" /, . ",' ~ 1 .. _ . , ) ~ b.1 l' '" \." r' ,. r, r '\. t "" <. ,~;4 . ......._ ~ " ' 'c' '".; '. ':"': ,r.. . ' ). j ~. '\, . ,;, .' '." .' €-' -, . '. p ",::,-i' '" -' f - ~ ~ ~ \ 1; , ." ~ ~''''' "' "" . ~.. J'"~. ~. . ~ ,j ~ '.' -f ,,:. . ",;;,'j. ' ,- '. '. ..' ,;.z .l!4i.", ~ , ~~~~. ._!ill.."..:. ~ .' ,_._ ,""-'. " ~,~ '.o.>ii-A"2:.~., ,,",,,,_ March Year to Date March Year to Date Single Detached 44 73 27 55 Semi-Detached 36 40 14 28 Townhouse 8 8 8 8 Apartments 0 1 0 0 TOTALS 88 122 49 91 ... ... ... .. f . :~. , :', .) r _ ; :' '" :'. i ", j , . . , ~ , .. " f. ' , I ~ ... v ' . t YEAR: 2002 2001 2000 1999 1998 1997 1996 1995 1994 1993 1992 AREA (to month) Bowmanville 66 312 188 184 313 423 217 229 406 301 532 Courtice 20 129 231 296 254 295 331 170 388 232 204 Newcastle 22 76 110 78 4 5 3 4 6 22 Wilmot Creek 7 24 19 21 33 21 16 16 10 10 10 Orono 1 1 2 3 3 Darlington 3 47 102 31 14 20 17 21 11 9 14 Clarke 1 9 17 17 12 20 10 7 8 6 6 Burketon 1 1 2 2 1 1 Enfield 3 Enniskillen 5 7 6 3 7 3 1 1 Hampton 1 1 1 2 1 2 2 1 3 1 Haydon 1 1 2 1 Kendal 2 1 I Kirby 1 Leskard 1 Maple Grove 1 Mitchells Corners Newtonville 3 1 2 2 1 I Solina 1 1 I 1 1 1 , Tyrone 1 3 I ! I i i . i TOTALS 122 609 I 679 640 636 801 601 447 834 572 797 ... ... .. ... .. .. .. .. ... -740 .. . - - - - z 0 - en N - - > 0 - 0 0 N ~ .s:: Z CJ - ~ - ca 0 :E ~ - La. :J 0 - en :J: Z ~ 0 Z - ~ 0 C) :E z 0:: -0 - 0::La. :50 Ow - La. :J om >~ ~rn - ::1 !:::: c( :E Q. 0:: - - 0 w - Q. 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IIIIil - ... ... .. will ... ... ... ... ... ... ... ~ "- ~ ~ c <( f, ... 752 I I I I I I I I I I I I I I I I I I I CJw:..iJJgtnn REPORT EMERGENCY & FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date:. APRIL 29,2002 Report #: E8D-007-02 File #10.12.6 By-law # Subject: MONTHLY RESPONSE REPORT - MARCH, 2002 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report E8D-007 -02 be received for information-. Submitted by: G . Michael G. Crei ton, AMCT.CMM11 Director of Emergency Services/Fire Chief I ~ L - /) f). eJ. "lk. Reviewed by:' -.J ~ -- '- . Franklin Wu, Chief Administrative Officer MGC.amc 90J REPORT NO.: ESD 007-02 PAGE 2 I I I I I I I I I I I I I I I I I I I BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the month of March, 2002. It is our intent to provide Committee with information relevant to this department, in a timely manner 2. REPORT 2.1 The department responded to 233 calls in March and recorded total fire loss at $376,700. A breakdown of calls responded to follows in the table attached. *Standb)' As indicated in the table attached, Station 1 part-time firefighters were activated once and Station 4 part-time firefightl:rs 3 times in March to standby while Pumper 1 and Pumper 4 responded to emergency calls. Also, in accordance with our response procedures, Pumper 4 provided coverage, twice in March, at Headquarters Station in Bowmanville, while Pumper 1 was tied up at an emergency call. 902 I I I I I I I I I I I I I I I I I I I EMERGENCY & FIRE SERVICES MONTHL Y RESPONSE REPORT MONTH YEAR MONTH YEAR ENDING TO ENDING TO MAR/02 DATE MARIO 1 DATE CLASSIFICATION 2002 2001 PROPERTY FIRES (Includes structure, chimney, vehicle 18 45 : I 53 Miscellaneous e.g, furniture, clothing, etc.) I UNAUTHORIZED,BURNING (Burninecom laints) 5 ;.; 6 FALSE FIRE CALLS (Includes alann activations- 30 % 65 accidentaU /maJicious.human-oerceived ;5 emergencies/check calls e,g, investigate i unknown odour I , i PUBLIC HAZARD CALLS (Includes propane/natural gas leaks, 38 71 17 70 fuel/chemical spills, power lines down/arcing, C.O. leaks, etc,) RESCUE CALLS (Includes vehicle extrication/accidents, 49 113 39 136 commercial/industrial accidents, home/residential accidents, water/ice rescue) MEDICAL ASSIST CALLS (Includes assist to ambulance personnel with 70 252 110 . 290 respiratory and resuscitation emergencies MISCELLANEOUS CALLS (Incidents not found, assistance not req' d, by 23 91 17 28 other agency, call cancelled on route. etc,) : TOTAL CALLS ..,.,~ 666 221 648 --'-' TOTAL FIRE LOSS $376.700 $464.050 $105.000 $434,750 I NUMBER OF ALARMS BY ST A nON i ST.#1 ST.#2 ST.#3 ST.#4 ST.#5 TOTAL 98 48 14 59 14 233 , I NUMBER OF STANDBY CALLS BY ST A nON I ST#1 ST#2 ST#3 ST#4 ST#5 TOTAL ; 1 0 0 3 0 I 4* I CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-6506 903 I I I I I I I I I I I I I I I I I I I , .. .. Cl!!fil1gtDn REPORT ... COMMUNITY SERVICES DEPARTMENT General Purpose and Administration Committee April 29,2002 CSD-09-02 Resolution #: File #: By-law #: .. Subject: 2002 MARCH BREAK EXTRAVAGANZA .. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee .. recommend to Council the following: ... 1. THAT Report No. CSD-09-02 be received for information: ... ... .. ... .. Submitted by: J p P. Caruana r. ctor of Community Services Reviewed bYO r <<iZQ _~ Franklin Wu Chief Administrative Officer .. .. JPC/SC/ta ... 100 J - REPORT NO. CSD-G9-G2 PAGE 2 1.0 BACKGROUND 1 .1 Year 2002 marked the 19th YE~ar the Municipality of Clarington has offered March Break Camp, and the third year the program was offered at the Courtice Community Complex. This was the second year Community Services included a specialty camp, Aquatic Adventures, at the Clarington Fitness Centre. 1.2 Interested participants could choose to register in the Day Camp, Day Trip or the Aquatic Adventure program: For convenience. parents- could register- their children for the full week (Monday to Friday), or by individual days in the Day Camp or the Day trip program however Aquatic Adventure required a five day COtnrnibnent. 1,3 Program information flyers and registration forms were distributed in the Winter and Spring Edition- of the Community Activity Guid~ In addition- a letterwas sent to all Summer Day Camp participants out at the end of August 2001 promoting upcoming programs including the March Break Extravaganza. 1.4 In order to accommodate working parents, an extended hours service was provided by the Department allowing parents to drop their children off at each Complex as early as 7:30 a.m. and pick them up as late as 5:30 p.m. each day. Program staff were scheduled to provide on site supervision of children accessing this service. 1.5 By offering day camps at these locations, a. total of twenty-two (22) job opportunities were created for youth, most of whom are candidates for future employment in our Summer Day Camp Program. The March Break Camp had a total of eleven (11) returning staff and eleven (11) new staff. Staff attended two training sessions prior to camp. The staff team turned out to be of a good mix of experienced and new staff with everyone bringing their own skills and expertise to the program. Through their March Break Camp experience and future employment with the Municip~~lity, staff leadership skills will continue to develop, creating a strong team of positive role models within the Municipality of Clarington. Due to the lar'ge number of returning staff and the excellent performance by new staff we will have a minimal number of staff to hire for the Summer Day Camp Program. 2.0 REGISTRATION 2.1 We experienced an increase in registration for Day Camp at the Rickard Recreation Complex while re9istration at the Courtice Community Complex was comparable to last year. Trip Camp registration declined this year for the second year in a row. The Trip Camp has been offered for several years now and at this point a complete re-assessrnent of the program and the trip destinations is required. New destinations l1eed to be investigated to give campers new experiences each year. With many locations being repeated it is difficult to keep 1002 j J .~ J J J j J .J j j J J J J J j j J j t i .. i ... I' ... ~ ... \ ... ... I ... ... .. ... .. ( , ... l. .. ~; , , .. ... ... REPORT NO. CSD-G9-G2 PAGE 3 campers interested. In addition staffing costs could be lowered by offering one Trip Camp with two pick up locations as opposed to offering two complete camps. 2.2 Registration for Day Camp and Trip Camp was split into three divisions: Kinder Camp (ages 4 - 5), Discovery Camp (ages 6 - 8), and Adventure Camp (ages 9 - 12). Each division offered a staff to camper ratio: Kinder 1 :8, Discovery 1 :10 and Adventure 1: 12. Campers registered in the age appropriate division to ensure the ratios were met. This lead to situations where' Discovery Day Camp and Adventure Trip Camp were in over demand while Kinder Camp was under subscribed. Where necessary, staff made every effort to accommodate family requests for multiple registrations. This proved successful and for future regisUations, staff witt eliminate the- three' divisions and open regi~trCftion to a maximum number of participants at each location. Campers will then be divided into groups based on their age and maturity, at each camp. This will assist the Community Services Department in providing better service to families wishing to access our programs. 3.0 DAY CAMP 3.1 The March Break Day Camp operated at the Garnet B. Rickard Recreation Complex, and the Courtice Community Complex. The participants took part in a variety of activities including arts & crafts, games, special events, swimming and skating. Several parents and participants indicated that the program was well organized and full of activities to keep everyone busy. In addition, staff participated in a program evaluation following the camps and also provided positive feedback. 3.2 A comparison for 2001 and 2002 participation in the program is recorded on the table below. 2001 2002 Courtice Rickard Total Courtice Rickard Total Complex Complex Complex Complex MONDAY 41 41 82 47 45 92 TUESDAY 43 42 85 48 49 97 WEDNESDAY 47 41 88 44 48 92 THURSDAY 46 46 92 43 47 90 FRIDAY 48 42 90 42 44 86 TOTAL 225 212 437 224 233 1457 4.0 DAY TRIPS .. 1003 ... REPORT NO. CSD-Q9-Q2 PAGE 4 4.1 As with the Day Camp Progmm, interested participants could chose to participate in these activities for either the full week or on a daily basis. Staff chose destinations, which provided a safe, enjoyable atmosphere for all of the participants, as well as a mix of local and non-local attractions: Monday: Royal Ontario Museum Tuesday: Air Zone and Swimming at the Courtice Community Complex Wednesday: Ontario Science Centre- Thursday: Putting Edge and Wild Thing Friday: Casa Lorna All oftth& Day Trips started and~ ended at ea&tr Comptex and. parent5;w8fealso able to access the extended hours services if required. 4.2 On the Wednesday of the M.arch Break the OPSEU strike prevented our visit to the Ontario Science Centre. Staff were quick to develop an alternative, interactive program for all campers to participate in. Both camp locations developed special events that occurred throughout the day giving participants a positive experience. CampE~rs, parents and staff were very pleased with the outcome of the day. 4.3 The registered participation in the trip camp program is recorded on the table below. . . ;;:';' "J':A~f;:;;~~'" . . . -... ,,> .200~.., ':'. ,. Courtice Rickard Total Courtice Rickard Total Complex Complex Complex Complex MONDAY 26 21 47 23 16 39 TUESDAY 29 23 52 23 16 39 WEDNESDAY 27 22 49 23 16 39 THURSDAY 28 25 53 23 16 39 FRIDAY 26 25 51 23 16 39 TOTAL 136 116 252 115 80 195 5.0 AQUATIC ADVENTURES CAMP 5.1 This was the second year that Community Services Department offered the Aquatic Adventures Camp. 5.2 The specialty camp was operated out of the Clarington Fitness Centre and, similar to the other camps, pel rents had access to extended hours for campers if needed. Participants were required to attend for the full week in order to receive their certificates and awards. 5.3 Aquatic Adventures was offen3d to participants with an aquatic background, ages 1004 J J j j J J j J J .J J J J J J J J J J .. REPORT NO. CSD-G9-G2 PAGE 5 nine and up. Activities included snorkelling, waterpOlo, swimming, and certification in the B.O.A.T. course (Boat Operator Accredited Training). The Municipality as an affiliate of The Lifesaving Society of Canada offered the B.O.A.T. course, a main feature of the Aquatic Adventure program. To receive certification, all participants were required to write the exam at the end of the course and receive a grading no less than 75%. I.. , ~ .. 5.4 The total number of participants for the Aquatic Adventures Camp was twelve (12) which represented the class maximum. - 6.0 COMMENTS ... 6.1 The Community Services Department was able to offer a safe and exciting program for area residents to participate in. The Department continues to revise and improve the program each year, achieving the undertying goat of providing a quality program at a reasonable fee. ~ r ill 6.2 The program will continue to accommodate as many individuats in the Municipality of Clarington as possible. Staff has already begun to investigate new and unique opportunities to improve upon our program for the year 2003. .. II. ill ~ , .. ... ~ .. ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 623-3379 F (905) 623-5506 [ .. 1005 .. J j .J J j J .J J j J j J J J J J J J j .. .. CfN..i!Jglon REPORT .. COMMUNITY SERVICES DEPARTMENT .. Meeting: General Purpose and Administration Committee .. Date: April 29, 2002 Res~ution #: I.. . . . Report #: CSD-10-02 File #: By-law #: Subject: CLARINGTON YOUTH ADVISORY COMMITTEE .. ... Recommendations: .. It is respectfully recommended that the General Purpose and Administration Com.mittee recommend to Council the following: . 1. THAT Report No. CSD-10-02 be received for information: .. .. ... f .. I.. I.. Submitted . \ Vu~' (~'-t Reviewed by: i~ _" ~ Franklin Wu Chief Administrative Officer .. .. J PC/BT /SC/ta Ii. 1006 .. REPORT NO. CSD-10-o2 PAGE 2 1.0 BACKGROUND 1.1 In January 2000, Council approved the formation of the Clarington Youth Advisory Committee as the advisory group to speak to youth issues and in November of 2000 Sandy Archibald agreed to accept the duties of Chair of the CYAC. 1.2 The Committee represents a cross section of the community with representation from John Howard Society, local community group and orgaaizatiens.. residents including the business community, Durham Region Police Services, Boards of Education, churches, service clubs, the Durham Region Health Department, Clarington Public Library, tht! Volunteer Resource CelltJ'El'otDumanr, a.well as the support of Councillors and the MunicipalitVs. Community. Services Department. Regular committee meetings are hejd every month. 2.0 COft1MENT 2.1 The Firehouse Youth Centre, with the tremendous support of the John HQWard Society, continues to be an active and successful hub of youth programming. The program offered Tuesday through Friday evenings consistently attracts 20- 50 youth while the summer program continues to grow. Basketball has been added to the program and has proven to be very popular. (see attachment ##1) 2.2 The CY AC was successful in securing HRDC funding to hire two youth support workers in August to assist with the programming at the Firehouse and to initiate outreach programming. 2.3 A Youth program was offered in Courtice with the support of Courtice Secondary School and Faith United ChUlrch. This program was immediately successful and drew about 40 youth per night. The lack of affordable and accessible active program space continues to be a hurdle in the continuation of such programming. 2.4 The CY AC has identified Newcastle as a high needs area and is investigating potential locations to offer programs. Again, the shortage of affordable and accessible active program space is the biggest obstacle. 3.0 ACTIVITIES 3.1 An Area Youth Survey has bteen developed and is being distributed through the schools to a sampling of grade 7-9 youth to assist the committee in identifying program needs and future program planning. 3.2 A successful Art Contest and Exhibit was offered through the area schools. Students were invited to submit their art around the theme of Diversity. Over 80 entries were submitted with the winning artists being recognized by the Mayor and Council at a Council meeting. JU01 J J j j j J J J J J J .J J J J j J J J , -- REPORT NO. CSD-10-o2 .. 3.3 In September a Murder Mystery fundraiser was hosted by the CY AC with the support of Ontario Power Generation. This evening was a great success, enjoyed by all in attendance. The event raised over $2600.00 for the CY AC. PAGE 3 .. I.. 3.4 Under the leadership of Sandy Archibald, the CY AC has defined their Mission Statement as liTo facilitate the development and enhancement of programming to meet the needs of youth in Clarington." A workshop was hosted in February at which time committee members focused on strategies and initiatives to meet their Mission. II. II. 3.5 The CYAC was recently awarded a Partners Against Crime (PAC) grant in the amount of $11,000.00. These funds will be used to host two weekend seminars for youth in Leadership Development in the fall of 2002 and spring of"2003 to coincide with the 2002/03 school year. In addition, the CYAC will purchase anti- graffiti products to by applied at the Skate Board Park and in Rotary~ Park to assist with park clean up of graffiti. (In the summer of 2001, in discussions with the BIA and with the assistance of the Operations Department, the Fire House Youth Centre "adopted- Rotary Park and undertook a clean up campaign prior to the weekly concerts. The youth members of the Fire House would pick up litter and attempt to address graffiti. It is expected this application of anti-grafflti products will reduce the amount of vandalism and make cleanup in the park easier. ) ... .. .. ~ 4.0 SUMMARY .. 4.1 The Clarington Youth Advisory Committee has achieved many positive results in the last year. The Firehouse Youth Centre continues to grow and offer new and exciting programs and events for local youth and new programs have been successfully offered in Courtice. However the CY AC appreciates that there are programming needs in other areas within the municipality and is actively attempting to expand their committee base to include representatives from all of the communities of Clarington. .. ... 4.2 The Committee has developed objectives which are specific, measurable and attainable and is in the process of developing strategies and partnerships to pursue other funding opportunities. These objectives are; o To increase self-confidence, leadership and team building skills in youth o To increase school completion rates o To increase community awareness of youth culture and opportunities o To increase self-confidence, leadership and team building skills in youth in remote areas of the municipality. ... .. .. ... 4,3 The CYAC is very appreciative of the support they receive from the Municipality and the community in general. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 623-3379 F (905) 623-5506 ... 1008 .. ATTACHMENT'" TO REPORT CSD-1G-02 THE JOHN HOWARD SOCIETY OF DURHAM REGION FIREHOUSE YOUTH CENTRE 132 Church Street, Bowmanville, ON Tel: (905) 623-6814 SERVICE REPORT January 2002 COMMI'ITEE STRlJCTURE: Clarington Youth advisory Committee (CY AC) . . Firehouse Program Committee ST AFP AND ADMINISTRA TNE STRUCTURE: Dianna Eastwood Coordinator (John Howard Society / Clarington Resource Centre) David Smith Coordinator (Firehouse Youth Centre) Lisa Hamilton Assist. Coordinator (Firehouse Youth Centre) Carolyn Watters Youth Outreach Worker / HRDC Natasha Luby Youth Outreach Worker / HROC VOLUNTE~RS: : Durham College Student Placement (Human Services Counsellor and Police Foundations) : Adult Volunteers : Youth Volunteers (High school Volunteer Placements and Youth Committee Volunteers) : Community Service Order Placements (CSO) It should be noted that the volunteer structure changes periodically due to the nature of the placements. A TIENDANCE / YOUTH PROFILE: The Firehouse Youth Centre continues to operate Tuesday to Thursday 4:30pm to 9:30pm and Friday 4:30pm to 10:30pm. Attendance has remained consistent with 20 to SO youth frequenting the centre on any given night with fluctuations due to school exams, winter and summer vacations etc. The youth attending are between the ages of 13 to 20 with the majority residing in the core areas of Bowmanville and within walking distance to the centre. The youth have adopted the centre as their own place and feel it to be a safe environment where they are accepted by their peers and staff. During the summer months it was observed that the majority of youth in attendance were involved in the summer programming being provided during the daytime and evenings and was very successful. 1009 J J J J j J J J J J J J J J J J J J J l.. l. l. ... .. .. .. ... .. '- ... ... ACTIVITIES AND EVENTS PROGRAMMING: The Firehouse Youth Centre continues to offer the following: · Foosball, Air Hockey, Pool, Weightlifting, Video Games, Basketball · Cards and Board Games · Band Concerts, DJ Dances and Karaoke · Movie Nights sponsored by Jumbo Video · Computer Lab with internet access and word processing for homework · Summer Ball Hockey (Outdoor) · Bingo with prizes donated from various local businesses · Stereo provided for youth to play their music on nightly basis · Coffee House / Snack Bar (staffed by youth) · Girls Club · Youth Committee who participate in fundraising / programming The following is a partial list of events / programming and fundraising that took place between July and December 2001, A complete list can be accessed through the Firehouse Web Site in the Events Calendar: www.firehouse.sS.com . July 6/01 . July 1110 I . July 19/01 . Aug. 1 % I . Aug. 17/01 . Aug. 23/01 . Aug. 24/01 . Oct. 13/01 . Oct. 19/0 1 . Oct. 20/0 I . Nov, 8/0 I . Nov. 22/01 . Nov. 30/01 . Dec. 14/01 . Dec. 20/01 Glow in the Dark Indoor Mini Putt Camp Day at Darlington Park True Colours Personality Traits Workshop Summer Dance Karaoke Drug A warenessIHarm Reduction Workshop Tour of Much Music Studios Apple Festival (Fundraising) Halloween Dance Spooktackle (Fundraising at Archibald Orchards) Bingo Night Bowling Art Exhibition (CY AC event hosted by the Firehouse) Christmas Dance Youth Christmas Dinner / Youth Appreciation I Volunteer Awards Dinner ... FUNDRAJSING AND DONATIONS: The following is a partial list of events and donations that have taken place over the past year and provide an overview of the support the Firehouse is receiving within the Municipality of Clarington: l.. . ... . ... . ~ - . ... ... Development of children's games including (Ball Toss, Ring Toss, Basketball Toss, Fish Pond, Mini Golf, Balloon Animals, Face Painting) being used as a fundraising tool for the youth committee. These games have allowed the youth committee to be much more active in community events throughout the year such as he Apple Festival, Safety Day, Courtice Canada Day Celebrations along with various other functions, The Firehouse Youth Committee held it's annual car wash in partnership with the Bowmanville Fire Department again this past summer at the Bowmanville Mall to raise funds for the centre. The Bowmanville Rotary Club continues to support the Firehouse Youth Centre and donated $2000,00 for the year 2001 is currently in the process of making a donation for the year 2002. The Auto Workers Union donated $2000,00, which was put towards a PA System currently in use at the youth centre for Dances, Concerts, Karaoke, Bingos and various other events. 2 1010 · Jumbo Video continues to support the Firehouse by providing a free movie rental every Wednesday. · Blockbuster Video donated a Nintendo 64 game system giving youth access to various video games. · Ontario Power Generation continues to support the youth centre by donating food and various items. · Eastside Mario's Restaurant is currently in the process of donating Basketballs and a DVD/CD Player, which will be use for movie nights, karaoke and various fundraising, · The TD Bank donated two Laser Printers currently being used in the youth centre's computer lab. · Einstein's Restaurant donated tables, display case and a coke fridge helping to make the snack bar and coffee house seating area comfortable for the youth. - . It should be noted that many local businesses such as The Zone. Zellers. Dollar Dome and many more have contributed by donating product for prizes along with private donations and continue to help sustain the Firehouse Youth Centre. PROGRAMMING GOALS: The Firehouse Youth Centre continues to grow and expand offering more programming and events as new volunteers and contract staff are added bringing their skills and fresh ideas. Future programming goals include: · The continuation and expansion of the girls club, which is running very successfully with an average group size of20 participants. · The addition of a structured and consistent tutoring program to better utilize the computer lab for ~omework and learning purposes. · Development ofa youth leadership program within the Firehouse Youth Committee helping them to learn and utilize new skills while boosting self. confidence. This would include sending youth on conferences such as the Youth Tobacco Coalition Conference enabling them to network with other youth outside their community while learning about issues related to youth. · Continue and Increase community based volunteering and fundraising giving youth valuable work experience, learning opportunities while promoting positive involvement within the community. · Continuation of outdoor summer ball hockey with the addition of an outdoor basketball net. It has been recognized that the majority of youth would prefer to be active outdoors during the summer months. · Continuation of summer programming during the months of June, July and August offering youth activities during the day as well as evening while on school vacation. · Addition ofa Nutrition / Healthy Eating program providing youth in need with food. · Development of an Art Program to help youth to express themselves while promoting their skills / talents and confidence. 3 1 0 , , .J J j J J J .J J J J J j J J J J .J J J i r.. ~. ... FUTURE DIRECTION OF THE FIREHOUSE YOUTH CENTRE: .. · The Firehouse Youth Centre continues to grow and development new programming and as stated in prior reports, consistent funding and staffmg, structured programming and youth input is key to its' success, · Continued grant research and the acquisition of funding from various sources such as the Trillium Foundation will be imperative to sustain the Firehouse Youth Centre. I. · The Firehouse Youth Centre supports and looks forward to participating in the growth of the Clarington Youth Advisory Committee and their goals to expand youth programming throughout the Municipality ofClarington. , .. · As the above continues to expand it is hoped that the Firehouse Centre will remain a resource and partner with the Municipality of Clarington helping to promote a strong and healthy youth initiative. ... Respectfully Submitted, ... l.. ... Dianna Eastwood Coordinator John Howard Society of Durham Region-Clarington David Smith Coordinator Firehouse Youth Centre I.. i I.. ... .. .. .. i.. ... ... 4 1 U I 2 ... j J J J j J J J j J J j J J J J J .J j lI. f .. CJlJlpn REPORT .. COMMUNITY SERVICES DEPARTMENT ... Meeting: General Purpose and Administration Committee II. Date: April 29, 2002 Resolution #: II. . . Report #: CS 0-11-02 File #: By-law #: ... Subject: LAKERIDGE HEALTH BOWMANVILLE EVACUATION CENTRES ... Recommendations: , .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: ... 1. THAT Report No. CSD-11-02 be received; .. 2. THAT Lakeridge Health Bowmanville be authorized to designate the Garnet B. Rickard Recreation Complex and the Courtice Community Complex as Evacuation Centres; and l. 3, THAT Lakeridge Health Bowmanville be advised of action taken. L.. i.. ... Submitted by: Jq's H . Caruana rJector of Community Services \ Reviewed b;J t~ - ~~ Franklin Wu Chief Administrative Officer II. ... J PC/ta .. 10/3 ... REPORT NO. CSD-11.Q2 PAGE 2 1.0 BACKGROUND 1.1 Staff has reviewed a request (attachment #1) Mr. Mel Green, Program Leader, Engineering Services and Chair of the Emergency Measures Committee Lakeridge Health Bowmanville to designate the Garnet B. Rickard Recreation Complex and the Courtice Community Complex as evacuation centres, 1 .2 Staff has reviewed the request with the Director of Emergency Services, who supports the request of Lakeridge Health Bowmanville. 1,3 This request does not conflict with the Municipality's Peacetime Emergency Plan or the Region's Nuclear Emergency Plan. 1 .4 Staff supports the request of Lakeridge Health Bowmanvlile and IS recommending the Council approve the request. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905) 623-3379 F (905) 623-5506 1 U I 4 J j J J J J J J J J J J j J j J j j J l.. ATTACHMENT #1 TO REPORT CSD-11-o2 ill :z: <:::> ...... <C a&::: <:::> a.... a&::: <:::> '-J lr. ~ .. LAKERIDGE HEALTH BOWMANVILLE - April, 23, 2002 t .. Mr ]. Caruana Director, Community Services 40 Temperance Street Bowmanville, Ontario LlC 3A6 ill. .. Dear Mr. Caruana: ~. .. The Emergency Measures Committee of Lakeridge Health, Bowmanville is currently in the process of revising its emergency response procedures. r .. It is necessary for the Hospital to have a formal plan to address evacuation procedures and the re-Iocation of patients should an actual disaster be realized. The Committee has suggested both the Gamet Rickard Recreation Complex and the Courtice Recreation Complex be ideal evacuation centre's because of the size of their ground level accessibility . On behalf of the Lakeridge Health Bowmanville's, Emergency Measures Committee, I would like to formally request your consideration designating these Recreation Centre's as evacuation facilities for our community Hospital. Please let me know as soon as possible as to the acceptance or rejection of our proposal. .. III ... lr. Thank you for your consideration. Sincerely, III M. Green Program Leader, Engineering Services .. Chair, Emergency Measures Committee _ CC: C. Kooy Chief Operating Officer , ... 1 0 J 5 ... j J J j i J J j J -) .J J I j J j j J J j J j , ~. Ii. I.. ~~{Jlpn , l.. ~ l REPORT CLERK'S DEPARTMENT .. L Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: APRIL 29,2002 ~.. ! ... Report #: CLD-15-02 File#_ By-law # ~ Subject: ANIMAL SERVICES MONTHLY REPORT FOR THE MONTH OF MARCH, 2002 l Recommendations: l It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 ) THAT Report CLD-15-02 be received for information; and 2) THAT a copy of Report CLD-15-02 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. f I.. \ L. ~ L ~ ; .. Submitted '" , Reviewed bYO ~ -- e'-.J~ Franklin Wu, Chief Administrative Officer ~ MPKS*PLB*dm ; ... J I 0 I .. REPORT NO.: CLD-15-G2 PAGE 2 BACKGROUND AND COMMENT For the information of Council, the tables attached to Report CLD-15-02 summarizes the activities and revenues pertaining to Animal Services for the month of March, 2002. Attachment #1 Animal Services Monthly Report Interested parties to be advised of Council's decision: Animal Alliance of Canada 221 Broadview Avenue Suite 101 Toronto, Ontario M4M 2G3 Animal Advisory Committee CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-6506 11 02 J J J j J J j J j j J j j j j J J J J ... .. \ f .. ... 1.. ~ I ~ Ii- La ... ... , , ~ II. I II-. \ ~ .. f ... .. \ ~ , ! ~ ~ CLERKS DEPARTMENT ANIMAL SERVICES DEPARTMENT ATTACHMENT NO.1 TO REPORT NO. CLD.1S-02 ANIMAL SERVICES MONTHLY REPORT MARCH 2002 A ACTIVITIES THIS MONTH YR. TO DATE 2002 YR. TO DATE 2001 PICKED UP - WILDLIFE I 6 11 24 i I DOGS CATS DOGS I CATS DOGS CATS I , PICKED UP 18 7 48 I 17 58 19 BROUGHT IN 9 I 26 31 ! S8 I 42 66 : ; RETRIEVED BY OWNERS 17 1 48 ! 4 44 2 SOLD TO RESIDENTS 10 22 30 58 41 59 SOLD TO RESEARCH 0 0 0 0 0 0 i EUTHANISED 0 4 0 7 4 5 DEAD ON ARRIVAl 0 6 1 16 11 19 I QUARANTINE 0 1 0 5 6 2 , WRITTEN WARNINGS 12 69 71 P.O.A. TICKETS 2 14 1 CONVICTIONS 4 8 14 CALL-OUTS AFTER HOURS 1 8 9 OVER TIME HOURS 26 30 4 B. REVENUES DOGS & CATS RELEASED 135,00 0 315,00 60.00 225,00 60.00 LICENSES 1975.00 111,00 5267.00 346.00 8659,00 764.00 SOLD TO RESEARCH 0 0 0 0 0 0 SOLD TO RESIDENTS 450,00 990.00 1725.00 2250.00 2850.00 1935,00 DOGS & CATS REDEEMED 847.00 20.00 2309.00 35.00 2167.00 20.00 SUB TOTAl 3407.00 1121.00 9616.00 2691,00 13901.00 2779.00 TRAP REVENUE 39.00 81.00 240,00 TOTAL REVENUE 4567.00 12388.00 16920,00 EUTHANISED 1 INJURED CAT 3 FERAL CATS 1 10) J J J j j J J J j J j j j j j j J J J ! ... I ... L l 1 l.. l I .. L f- ~ ... L , ~ ... i. f .. L ~ '- ~ " 1... (' lilt Cl~.n REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: APRIL 29, 2002 Report #: CLD-16-02 File #: By-law #: Subject: PARKING REPORT FOR MARCH 2002 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. 2. THAT Report CLD-16-02 be received; and THAT a copy of Report CLD-16-02 be forwarded to the Bowmanville Business Centre for their information. o ru.-tY - t'-31..c eviewed by: Franklin Wu, Chief Administrative Officer Submitted by,: f:;:;! PLg*LC* JM*ct CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1 C 3A6 T 905-623-3379 F 905-623-6506 1 In J REPORT NO.: CLD-16-Q2 PAGE 2 of 3 .J J j j J j J J J J J J J j j J J BACKGROUND Commencing this month, Committee will note that the report includes the number of First Attendance Hearings conducted. In 1994 changes to the Provincial Offences Act required municipalities to opt into a system of First Attendance Hearings. Staff were appointed to conduct Hearings of contested tickets. If, in the opinion of the Hearing Officer, there was a deficiency with the ticket or an unlikely probability of gaining a conviction, the Officer could withdraw the ticket. The Act also provided for a set of fines to be levied against the Municipality if defective tickets were knowingly processed for court. During a First Attendance Hearing the Officer must look at all the circumstances surrounding the issuance of a ticket. If the Officer upholds the ticket, the Defendant has the opportunity to request a trial before a Justice of the Peace and a trial date is set accordingly. Committee may note that the number of Hearings and the number of tickets may vary. In some cases one Defendant may appear to contest several tickets. The following pertinent statistical information relates to Parking Enforcement activities for the month of March 2002 and is provided herein for the information of Committee and Council. 1 ! 0 J .. J J w ~ ! ~ L. L. ~. .. ... ... l. ... ~ i. I ... 1. L 1. I .. i.. .. 1 tilt CLD-16-Q2 PAGE 3 of 3 TICKETS ISSUED MARCH YEAR TO DA TE YEAR TO DA TE YEAR TO DA TE 2002 2002 2001 2000 P. E. Officers 403 1368 915 2093 Police 10 18 62 146 Public Works 0 0 25 42 Group Four 27 54 15 57 Fire Services 1 1 0 0 TOTAL ISSUED 441 1441 1017 2338 REVENUE Meters $3,942.50 $12,117.50 $15,948.00 $15,966.00 Permits 322.00 546.25 254.15 0 Fines 4,913.00 15,357.00 10,076.00 24,035.00 MTO Chargeback ($1,872.75) (3,795.00) (2,268.75) (13,695.00) TOTAL REVENUE $ 7.304.75 $24.467.25 $24.009.40 $26.306.00 1ST APPEARA Total Conducted 4 18 8 29 # Tickets Cancelled 4 16 5 22 # Tickets Upheld 1 6 3 7 # Requests for Trial 0 0 0 0 # Tickets DlsDuted 5 22 8 29 1 106 j J j J j J .J j j j J .J j j J J J J J \ -. L :Ii L i L. l l , t ... ~ L i i .. I i. , v t ~ I ~ L L 1 L. c;~!Jlpn REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 29, 2002 Report #: CLD-O 17 -02 File #: By-law #: Subject: MOSPORT PARK - 2002 RACING SEASON RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report CLD-O 17 -02 be received; 2. THAT Mosport Park be exempted from Section 2. (h) of By-law 78-50, as amended, for the upcoming 2002 racing season; 3. THAT, following the racing season, staff report back to Council to advise of activities undertaken with respect to sound monitoring and any concems raised; and 4. THAT Mosport Park be advised of Council's decision. Submitted b~: a,., l~ i"' CLI..---(Q_ CUte Reviewed by: Franklin Wu, Chief Administrative Officer '\ L PLB/hk L. ~ t ... f .... CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1 107 J REPORT NO.: CLD-G17-G22 PAGE 2 of 3 J BACKGROUND 1 I Otj J J J J j J j .J J J j J j J J J J Each year, Mosport applies for licences to run their various activities, in accordance with the municipality's public entertainment by-law. For the 2002 season, applications have been received for: · Mosport Speedway - 18 Saturday nights, May 22 through to September 17 · Mosport International Raceway - SCCA Trans Am Event - May 17 - 19 - Cascar Event - June 15 and 16 - Vintage Car Festival - June 28 - 30 - Canadian Super Bikes - July 19 - 21 - American Lemans Event - August 16 - 18 The licencing by-law sets out various requirements which must be met prior to licences being issued. In respect of racing events at Mosport, the by-law requires, in part, that Mosport provide: · written evidence from a professional engineer that the maximum level of audible sound measured at four noise monitoring locations shall not exceed certain levels as outlined in the by-law; and · an agreement to save the municipality harmless and indemnify it from any costs, charges, expenses and liability that it may incur as a result of monitoring of sound levels, either by municipal employees, contractors or consultants. When this by-law amendment was passed in 1997 I the municipality was dealing with numerous noise complaints from neighbouring residents of the Mosport property. The maximum levels of sound set out in the by-law were arrived at following meetings between sound engineers retained by both Mosport and the municipality. Over the last few years, the municipality has received very few complaints (only one concern was raised during the past racing season). Mosport has provided the required agreement stating that they will cover the municipality's costs for sound monitoring, however, given the fact that the complaints have decreased so significantly, they have indicated that they do not feel it necessary to retain the services of a sound engineer to provide the evidence that the sound levels will not exceed the limits set out in the by-law. Given that the complaints have subsided, it is staff's position that this evidence is not necessary and recommend that Mosport be exempted from providing if for the 2002 racing season. Should complaints be received from the neighbouring residents, we will commence monitoring activities, at Mosport's cost. Following this racing season, staff will report back to Council and advise of the activities in this area. L l REPORT NO.: c1d-017-02 PAGE 3 OF 3 i L. L Interested parties to be advised of Council's decision: i L.. Myles Brandt Mosport Park 3233 Concession Road 10 Bowmanville. Ontario L 1 C 3K6 ! ... l' .. 1. .. L I .. 1 .. L ! L L ~.. I II. ! ~ ... l... 1 I O~ .... J J j J J J J j j J J J J J J J J J J t, .. \ i .. \ l.. Cl!J!.n REPORT CLERK'S DEPARTMENT f .. Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMiTTEE. Date: APRIL 29. 2002 i ~ L Report #: CLD-18-02 File #: By4aw #: t .. Subject: MARK STEWART - ANIMAL LICENCING SERVICES INC. _ AGREEMENT L RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee t recommend to Council the following: "- 1. THAT Report CLD-18-o2 be received; f ... 2. THAT Animal Licencing Services Inc., be given the exclusive rights to sell dog and cat licences door to door in the Municipality of Clarington for the year 2002 commencing on May 1, 2002 until September 30, 2002 and subject to review by Council at the termination of the agreement; \ I till L 3. THAT the Agreement be executed by the Mayor and Municipal Clerk and the authorizing By-law be forwarded to Council for approval; and I lilt 4. THAT Mark Stewart, Animal Licencing Services Inc., be advised of Council's decision. t L. t lilt ~'Yu-CL CL~\- Reviewed by: Franklin Wu, Chief Administrative Officer L MPKS*PLB*dm ... ~ i ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 t \ I 0 REPORT NO.: CLD-18-o2 PAGE 2 J J J J J J j J J, J J .J J j .J J J J J 1.0 BACKGROUND AND COMMENT 1 .1 For the past five years, Animal Licencing Services Inc., has been contracted by the'Municipality to sell pet licences door to door from March 1, to September 30. 1,2 This year, however, in an endeavour to test the market, Staff requested the Purchasing Division to prepare a "Request for Proposal - Licencing of Cats and Dogs". As a result, only one bid was received and it was from AnimajLicencing Inc. The poor response to the RFP call is thought to be related to the small value of work included in the RFP and the limited number of businesses which offer this service. Staff therefore recommend that Animal Licencing Services Inc. be contracted for the year 2002 from May 1 - September 30, 2002. 1.3 The following chart reflects the positive financial impact of the execution of the Agreements for the past three years: YEAR I TOTAL 1999 Sale of dog licences by Municipality, $39,628.00 I Outlets and Animal Licencing Services Inc. 2000 Sale of dog and cat licences by $76,995.00 Municipality, Outlets and Animal Licencing Services Inc. i 2001 Sale of dog and cat licences by I $54,462.00 I I Municipality, Outlets and Animal Licencing Services Inc. I t I I ~ L. L \ ! .. REPORT NO.: CLD-18-G2 PAGE 3 L 1.4 Revenues decreased in 2001 because the contractor experienced some staffing problems and was not able to concentrate his efforts in this municipality as he had in the past. Also, in the year 2000, the sale of lifetime licences was initiated and many pet owners purchased these at a fee of $30/dog and $20/cat. As a result, these pet owners do not need to buy any more licences for the same pets. i 1.. l 1.. \ ~ ... ! i.- f ... 1.5 Staff have investigated various alternatives to the hiring of a contractor Le., a) volunteer groups selling licences door to door on behalf of the municipality. The groups contacted felt that the task of going door to door was too onerous for the revenues it would generate. b) Other municipalities were contacted (see attachment 1) which hired their own door to door part-time personnel and they stated that, administratively, the co-ordination and supervision of these persons was very time consuming and sometimes too difficult. c) The issue of bulk mailing with the tax notices where residents were reminded to buy their pet licence was re-visited and found to be unsuccessful when pursued in 1996. d) Staff, this year, will be developing a Licence Application Form which will be posted on the Clarington Animal Shelter section of the Municipality's web site. This will enable our residents to download the form, complete it and forward it to Animal Sheter for receipt of their annual pet licence. e) With the new computerized Pet Licencing Program developed by the Systems Division, Staff want to produce a computer generated mail reminder to all our licenced pet owners at the end of 2002. 1 .. 1 ~ .. ~ ~ -.. I L. I I.- L l l k l. L '" } l. 11 I 2 REPORT NO.: CLD-18.Q2 PAGE 4 J J J J J J j J J J J J j J J J J J J 1.6 The contents of the Agreement attached to Report CLD-18-02 as Schedule "2" remain the same as the Agreement executed in 2001 except for Section 3.02 which states that ". . .. remuneration shall be. paid to the contractor on a weekly basis:and only upon-the approval by Municipal Staff of the Animal Licencing Receipts.." In the. past, some Licencing Receipts have been submitted to Staff by the contractor in an illegible or incomplete form, This has created time consuming administrative problems for Staff as well as some frustration. The contractor has been advised and agrees with the fact that this is no longer acceptable. 2.0 RECOMMENDATIONS Staff therefore recommends: 2.1 THAT Report CLD-18-G2 be received: 2.2 THAT Animal Licencing Services Inc., be given the exctusive rights to sell dog and cat licences door to door in the Municipality of Clarington for the year 2002 commencing on May 1, 2002 until September 30, 2002 and subject to review by Council at the termination of the Agreement: 2.3 THAT the agreement be executed by the Mayor and Municipal Clerk and the authorizing By-law be forwarded to Council for approval: and 2.4 THAT Mark Stewart, Animal Licencing Services Inc., be advised of Council's decision. 1 11 3 ~ .. .. REPORT NO.: CLD-18-G2 PAGE 5 .. I ~ .. If these recommendations are approved, an advertisement will be placed in the local newspapers to inform our residents of the pet licences being sold door to door. ,; ! .. , , t .. .. Attachment #1 Attachment #2 Attachment #3 Chart By-law Agreement t I ... <;; ~: ... Interested parties to be advised of Council's decision: \ L. Mark Stewart, Animal Licencing Services Inc. 111 Victoria Street E. #1 Whitby, Ontario L 1 N ax 1 \ ! .. Animal Advisory Committee t t. L L f I ... I I ... ... ... 1 1 I ~ .. J N o cO .... a -J u t:: o C. Q) fl: .9 '" CIl j 8~ .... ~ 'E Q) 5 -n ~ ~ .:: ~ en '-'10 CIl '0 ;; I >, " ~I -:: dii ~~i u ''..) (.) (.) u ~I O~ ! 's c' i z, -= (5 lij '~ Z ~ !(.) "" 1=: ::1 01 u..: Z: Z 01 ZI ;'0 'Ql ~!IJ I't- :~j-S- ~ <3 -~:: " ~ olij z~ ,-5 , iC6 E'''' '3: 01-5 ,- iiI/lii 0 let 8 ~ ;; j I =.~ ~ ~ 0 IE I- ~ 0 01 (ij ZI iQ Iii Zi a.i~ ",en >, Iii U ZI_ ~ IS 1-5 , 0. :~ Qj Qj x !~ "'0 Hd13n~ x <11 ~~ <1IN - CIl (/)>a. I- (.) ~~ " ~ .~ ~ "" '" =1 c: ZIC: ~I~ ::: (ij >, ...J e( ~I > ,oj Z ~- ! 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Attachment #2 To Report CD-18-02 L L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- I .. being a by-law to authorize the execution of an Agreement between the Corporation of the Municipality of Clarington and Animal Licencing Services Inc. L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Municipal Clerk are hereby authorized to execute on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporate Seal, an Agreement with Animal Licencing Services Inc, for the sale of dog/cat licences "door to door" in the Municipality of Clarington from May 1, 2002 to September 30, 2002. t I ... t 1. 2. THAT the Agreement attached hereto as Schedule "A" forms part of this By-law. . L \ ! ... By-law read a first and second time this 29lh day of April, 2002. By-law read a third and finally passed this 29111 day of April, 2002. t ... t ... MAYOR ! 1. MUNICIPAL CLERK I 1.. L L ... f '- 1 1 1 6 , .. Article 7.00 Article 8.00 Article 9.00 Table of Contents Article 1.00 Scope of Services Article 2,00 Term and Renewal Article 3.00 Rent/Remuneration Article 4.00 Rights and Obligations of the Municipality Article 5.00 Rights and Obligations of the Contractor Article 6,00 Covenants, Representations and Warranties Of the Contractor General Termination Definitions 1 2 2 3 4 j .J J J j J J J J J J J J J J J J J J Attachment #3 To Report CD-18-02 This Agreement signed in Triplicate on the 26111 day of February, 2001. BETWEEN: The Corporation of the Municipality of Clarington - and - "The MuniciPliity" Animal Licencing Services Inc, " contractor" AGREEMENT The Contractor has Provided a Proposal to the Municipality for selling Dog and Cat licences to the residents of Clarington on a contracted "door to door" basis and this Agreement is being entered into to clarify the terms and conditions on which services will be rendered. The Municipality and the Contractor both acknowledge that they have each received adequate consideration to enter this contract. 6 6 7 7 1,0 SCODe of Services 1.01 Licence Sales: The Contractor shall provide the service of selling dog and cat licences to the residents of the Municipality of Clarington, door to door. This operation will be carried out between the hours of 9:00 a.m. and 8:00 p,m., from Monday to Saturday, (excepting statutory holidays) for the term of this contract. 1 1 7 L I h ... 2 1.02 Other SeMces: The Contractor shall communicate to the residents of Clarington the reasons and benefits for dog/cat licencing. This will include the distribution of brochures and other literature regarding the licencing of dogs/cats in Clarington, as provided by the Municipality. L L 2.00 Term and Renewal 2.01 ~ ThlscontractwilliM~8~tehrrof,ft..~ 1,2002 to ~ 30, 2002:. This" ~is being.;(;()"b_A.4~triaI basis for that P8r1od. The effedi\OOiU of the PfOQIan will be. evatuated..at that time and a decision made witttrespect to future requirements and P~... i ... ! L. I I .. 2.02 Renewal: This contract has no right for renewal ! ~ 3.0 ~~ 3.01 Remittance: The Contractor shaN make weekly deposb i'I the full amount of all Proceede of all licence sales to an account to be opened by the Munlclpallty for this purpoae at the Municipality's bank in Bowmanvllle. Caah, cheques made payable to the Municipality of Clarington, or credit C8Id peymenta (VIsa, Mastercard) will be acceptable for payment of licences. ! ! .. I ... L 3.02 Bemunerationj Remuneration in the amount of 30% for the sale of each dog or cat licence shall be paid to the Contractor on a weekly basis and only upon the aPPfOYBl by Municipal staff of the Animal Licencing receipts. Registration forms and InVOicea to support the licences sold mutt be submitted to the Municipality by 9:00 a.m., the Monday following the completed work week. A cheque will be iSSUed on the following Friday, provided the remuneration exceeds $50.00. Where this minimum requirement is not met, then payment shall be deferred to a following Friday when the $50.00 has been achieved. Where a cheque received by the Contractor proves to be N.S.F., such cheque shall be handled by the Municipality in the manner nonnally pt8ICribed under Municipality Procedures for the handling of such cheques under other circumstances. Payments to the Contractor shall be withheld. L ( , 1. , ~. .. L t I ... 3,03 Dat@: Data collected with respect to door-to-door sate of licences shall be delivered to the Animal Shelter by 12:00 noon on the Monday following the collection of the data. ~ .. l 1 1 1 8 r ... J J 3.04 Books and Records: The Contractor agrees to keep such books and records of the operation of the licence sales as the Municipality may require, and j allow the Municipality access at all times to inspect these books and records. .I The Contractor agrees to employ an Auditor licenced under the Public Accountancy Act, R.S.O. 1990, c.P.37, s.14 (as amended from time to time), J whose identity is acceptable to the Municipality. 3.05 DiSDUtt; In the event that a disputer arises. ~ _In the Contractor J and the Municipality as to the amount of money payable to either party pursuant to this Agreement, the decision shall be referred to the Municipel Clerk (or such J other person as she may designate), and the decision of the-Mbnicipal Clerk (or designate) as to the amount of the payment shall be final. 3 1 1 1 9 J .J j J J J J J J J J J J 4.00 RIGhts and Obllaatlen. of the Munlcioalltv of ClartllCltiDn 4.01 ExauBMtr. The Municipality covenants that it shan not retain any other door-to-door sales pel'8OnB for animal licences during the currency of this Agreement. 4.02 No Guaraniet: The Contractor acknowledges that the Municipality has made no representations, warranties or ......tea regarding expected sales of licences to the residents of Clarlngton. The Municipality has made no Predictions or estimates whatsoever regarding profits or sales. 4.03 Confidential Record,: The Municipality will provide to the Contractor, a list of individuals who have already purchaaed their dog/cat licences for the year 2001 and wilt provide him with an update of Individuals purchasing licences throughout the year by non door-to-door sales. Such infonnation is considered to be of a confidential nature. 4.04 Reference Material,: All reference materials required to educate the residents of Clarington with respect to the animal licencing program shall be provided to the Contractor by the Municipality. 4,05 Training: The Municipality will provide appropriate training to the Contractor and/or his employees/agents regarding the benefits of animal licencing, prior to the commencement of the Agreement. I ~ if } I .. 4 4.06 Waiver: The failure of the Municipality to insist, in one or more instances, upon the performance of the Contractor of his employees/agents of any of the terms and/or conditions of this Agreement shall be be construed as a waiver of the future performance of any such term and/or condition and the obligations of the Contractor shall continue in full force and effect. '- t, L i, -- 4.07 Advertising: The Municipality shall have the rigl*to,pIIlce advertising in the appropriate media (local newspape.. or radio) from ti._to time introdUcing and Promoting the animal licencing program and its benefits. i. 5,0 Rights and OblIGation. otthe"Conb-to. i ... 5.01 No Assianment: The Contractor acknowledges that the background and experience of ita principal officer. Mark Stewart, as weI as the Proposal submitted to the Munlcipellty under his name were key components in the Municipality's entenng Into this Agreement The door-to-doorsalea are to be conducted only by the Contractor and any of his employees or agents that have received the prior approval of the Municipality. The Municipality AlII8rVe8 the right to revoke the authority to sell dog/cat licences to an e~agent of the Contractor. The Contractor agrees that it shall not transfer the buslneaa (as it operates) to another person or corporation, and acknowtedgee that he is not entitled to a88lgn all or any portion of this Agreement without the prior written consent of the Munlclpallty. The Municipality may arbitrarily withhold consent to an assignment in ita sole and absolute discretion. Nothing contained in this agreement prohibita the Contractor from performing similar seMces for other municipalities or companies. i .. I ... , f .. i ! .. , L. t f .. L 5.02 Lawful O~ratioll: The Contractor shall, at all times, hold and maintain in good standing any licences or permits required by Federaf, Provincial or Municipal laws and regulations. .... 5.03 Insuranq: The Contractor shall obtain and maintain comprehensive liability insurance from a company satisfactory to the Municipality. This insurance shall: (a) have a limit of liability of not less than $2,000,000.00 (two million dollars) per OCCUrrence for property damage and bodily injury; (b) cover all operations and liability undertaken by the Contractor pursuant to this Agreement; (c) include both "owned" and "non-owned" vehicle coverage; L. L ~. L. 1 1 20 i .. j 5 J (d) be endorsed to provide that the policy or policies will not be altered, cancelled, or allowed to lapse during the currency of this, Agreement (including any renewal) without thirty (30) days prior.l Written notice to the Municipality; and (e) name the Municipality as additional insured. J 5.04 I~: TheConb~'.U&thM.ih.befftwn time to time, J and at all times, hereafter, well and bUy saw; keep ~ and fuRy indemnity .. the Municipality and its elected offtciats. empk)yees and agents and its successors and assigns, from and against all actions. c1ainw, and demands J whatsoever Which may be brought against, or made' upotYttwMunicipality and against all loss, liability, judgements, claims, costs, demands or expenses which ji the Municipality sustain, suffer or be put to resutting from or .-tIiI1g out of the Contractor's failure to eX8lCile reasonable care, skII or dIIgeIlCe in the P8rlonnanc:e or ntndertng of any work or servtce required '*-under to be performed or ntndeted by the Contractor, its agents, servants, employees or sub consultants or any of them. 1 1 2 1 J J J J .J j j j J j J J 5.05 FidelitY Bond: Inasmuch as this Agreement CO*I working on Municipal property and private property within Clarington without 1UperYision. the Contractor must provide evidence that all personnel ernpIoyW In. or, upon or about the premises of Clarington are covered by a Fidelity Bond of not leas than $10,000.00 for each Individual involved on Municipal property or private property within Clarington. 5.06 Workers' ComoensatioQ: The Contractor a~ that this Agreement is a .Contract for Service. and that it and Its empioyeellagents are deemed to be independent Operators under the Operatlonllf Policy of the Workers' Compensation Act. R.S.O. 1990. Sections 1 (1) (m), and 11. In the event that the Contractor must register with the Workers Compensation Board as an employer. it shall fumish Workers Compensation Board Clearance CertifIcates to the Municipality at 45 day intervals or as required to continn Its good standing. The Workers Compensation Board letter of Independent Operato(l statui shall form a part of this Agreement. 5.07 EauiDme'l!: The Contractor shall supply its own transportation during the currency of this Agreement. The Contractor shall further supply any computer eqUipment and office materials required to collect and disseminate the data required by the Municipality. \ ~ .. L ! ~ 6 5.08 Identification:The Municipality shall provide identification for each of the Contractors approved employees/agents that is the official identification for one representing the Municipality. This will be a photo identification card that will be presented when making a call at a private residence or private property within the Municipality. i I, ... ! f .. 5.09 Confidentiaiitv: The Contra..b. ~th-a..""lC1tion received from the Municipality and from the residenbrof th&M~~ of Clarington with respect- to animal licencing within the. Municipality of CIarlngeon is confidential information and shaH be treated accordingty. This confidenll8lly shan extend to its employeesl..agents. All written' and computer n,atboi4lnformation and records shall be returned to the Municipality upon tennination of this Agreement. \ I ... I 1.. I ... 5.10 Advertising: There shall be no advertising carried out by the Contractor for thle program. \ . -. 6.00 Ruin of ODeratJoni The Contractor covenants to_bide by all of the terms and conditions of this Agreement. f t , ... 7.0 Gen.ral l .. 7.01 Notices: Any notices to be given under this Agreement must be in writing, signed by or on behalf of the party giving such notice and delivered by hand or mailed by prepaid first class mail in Canada and addl'8Ued as follows: I .. ... If to the Municipality at: Marie Knight Stanley, Deputy Clerk The Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L 1C 3A6 If to the Contractor, at: Animal Licencing Services Inc. c/o Mr. Mark Stewart 111 Victoria Street East, Unit #1 Whitby, Ontario UN 8X1 or at such other address as any party hereto may have specified by notice in writing and given to the other party. I I ... ! l , L L ! ~ .. 1 i 22 I .. J J Where notice is given by mail, it shall be deemed to have been received by the person to who the same is addressed, on the fifth (5111) business day following theJi day upon which such notice. sent by prepaid first class mail, has been deposited in a post office in Canada. 7 J 7.02 Freedom of Information: Pursuant to the Municipal Freedom of Information and Protection of Privacy Ad, R.S.Q, 1990, c.M.5&. as amended, theJi Contractor acknowtedges that this AQl'88ment to be provided by the Contractor to the Municipality, are subject to the same Act. If the Contractor wishes to maintain confidence on any document submitted. it must stipubne at the time that J the document is submitted, that it is being submitted in confidence. The Municipality will not be responsible to the Contractor for the release of any j.. information given without claim to confidentially. 8.0 Tennln.tlOIl j 8.01 Termination bv the Munlcioalltv: The Contractor agrees that upon breach by it (or by persons for whom it is lawfully responsible) of any of the express or J' implied terms and conditions of this Agreement, the Municipality may, in addition to any other remedy available at law, terminate this Agreement. Upon receipt by the Contractor of a notice of termination, this Agreement shall be considered J terminated. 8.03 Termination bv the Contractor: In the event that the animal licencing program becomes unprofitable to the Contractor, it may, upon fourteen (14) days notice in writing to Clarington, terminate this Agreement and discontinue the door-to-door sales of licences. 8.02 Retum of Information: On the termination of this Agreement, the J Contractor shall return within 24 hours and at its own expense all documentation, identification, forms and literature provided by Clarington for the purposes of j carrying out the work of this contract. j J J J J J J Definitions Soliciting "Door-ta-Door" means soliciting each single dwelling unit on every urban and rural street within the Municipality of Clarington. 9.0 A "Single Dwelling Unit- is each private home (whether single or semi private), each private apartment (whether within a private home or apartment building), each townhouse, or each unit in a group dwelling. 23 ~ i i.. L 8 The sale of a Licence is not completed unless and until the following has taken place: an explanation to the pet owner of the benefits of having a licence, the completion of all appropriate paperwork. the transfer of monies, the delivery of the licence to the pet owner, and the delivery of the paperwork to the Clarington Animal Shelter as per Articles 3.03 and 3.04. I ... Signed in Triplicate on the 29111 day of April. 2002. , ... L ANIMAL LICENCING SERVICES INC, t l.. I .. Name:Mark Stewart Title: l (l/We have the authority to bind the Corporation) , '- The Corporation of the Municipality of Clarington I... Mayor ~ 1:' L. Municipal Clerk i ! l III ~ L , .. .... 24 ... .J J j J . J j J J J J J J j J J J j J J L L ClfJ!ilJgton REPORT CLERK'S DEPARTMENT I ... lilt Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE .. Date: APRIL 29, 2002 ! lilt Report #: CLD-19-02 File #: By-law #: , \ i ... Subject: MUNICIPAL LAW ENFORCEMENT DIVISION OUTSTANDING OCCURRENCE REPORT i. RECOMMENDATIONS: .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: \ I .. 1, 2. THAT Report CLD-19-02 be received; and THAT Inspector Cameron be advised of Council's decision. L L L j ... Submitted by: ~71-~ ~~ Reviewed by: Franklin Wu, Chief Administrative Officer Ie ... ! l... PLB*LC* JM*ct .. ... CORPORATION OF THE MUNICIPALITY OF CLAAINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 F 905-623-6506 .... 1- J. ') L.;:. j REPORT NO.: The Municipal Law Enforcement Division is currently composed of one Parking Enforcement J Officer, two Municipal Law Enforcement Officers, a secretary and a Senior Municipal Law Enforcement Officer. The Division is responsible for the enforcement of all Property Standards, J Zoning, Parking, Licencing and regulatory by-laws within the Municipality. The Division responds to complaints and requests for service within the Municipality. PAGE 2 OF 2 J 1 l- 2 ' .' 0 j J J J J J J j J j j J J J J Each request for service can result in several site visitations, correspondence, interdepartmental and intergovernmental liaison. Ultimately if compliance cannot be achieved, charges are laid pursuant to the provisions of the By-laws. In the case of Property Standards, staff may choose to execute the Order, thus resolving the matter. As of the last report on November 23rd 2001 there were 86 open files. Since that time the Division has received an additional 1 07 new complaints. As of March 31 It 2002 there are now 100 open files. Some are awaiting further investigation by this or other involved departments and agencies, while others have had charges laid and have trials pending. Council will note the open sign investigations. Staff have been dealing with legal counsel and other departments to resolve the outstanding issues involved in these matters. Attached, for Council's information, is a list of the outstanding files and the actions that have been taken up to March 31,2002. Attachment #1 Municipal Law Enforcement Division Outstanding Occurrence Report L L , f II. ..... .. L ~ Cz:l i I ~ '- ~ < ~ .. t .. i La I II ~ li~ L I~I L ~U ~~ ~ !. L. L I .. L ! I ... ~. ... i L L I .; I .. I o ..: I .. I III I .. I 0; I ..; i ~ III ~ ~ IE .. 11 ? 7 II II! ~ i :51~ I~~ ~~ J j J J J J i J ! J I J .. ~ j I J .. m J 00 ; J .. I j ..; !il J.... ;;: .. 2 I'i i J' ~ :t ~ II) ~ JX ~ .. ~ If N ~ J . 1 12J "'... V) ,... ~ L.. L. ! " ... r ! .. .. l.. } .. \ L I ; ... II If! ~ I ~I~ ,~~ .~ , I ... \ L \ I .. ~ L L L I I. , ~ .. r~ L .. ~ ~ III I ~ e ! Ii I 11111 ~ II iiiiiih I; i I IIIIII ~i !~ UUUIU n ~ I. I ~ II ~ifl)~ 15 ~~~i~ ~ "Ih ~~i Ii ~!S~ n~dnlnlUn (I)~C)fI)lIliiiiiitiI!:!5~ !Zl!lZ~~.,... ';~~Q ~~I~allllll(l)~l!l~ ~ij~i"!~!!~!~ ~i !55855ooooooo 09 1-. ~ u 1 t 29' I .; I .. I o ..: I .. I ..; ; .. s ~ ..; " ! ~ .. III ~ ~ ~ In ~ ~ o f .,; J j J j j j j J J j J j .J j j J J J j l L L L L L L L L L L L L l l L L L L a. III NJ1Jgtn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 29, 2002 Report #: COD-20-02 File#_ By-law # Subject: CL2002-3, CONCESSION STREET AND ELGIN STREET RECONSTRUCTION AND CHURCH STREET STORM SEWER REPLACEMENT, BOWMANVILLE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-20-02 be received; 2. THAT Ron Robinson Limited, Bowmanville, Ontario, with a total bid in the amount of $1,896,138.20 (including GST), being the lowest responsible bidder meeting aN tenns, conditions and specifications of Tender CL2002-3, be awarded the contract for the Concession Street and Elgin Street Reconstruction and Church Street Stonn Sewer Replacement, Bowmanville, Ontario as required by the Engineering Department and 3. THAT funds required in the amount of $1,400,000.00 for Concession Street and Elgin Street be drawn from the Engineering Account # 7205-02009-0261; 4. THAT funds in the amount of $37,013.15 required for Church Street Storm Sewer Replacement be drawn from the unexpended 1999 Capital Budget for Church Street in the General Capital Reserve Account #2900-00017-0000; and 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the agree ent be approved. ReVieWedby:6~- ~ Franklin Wu, Chief Administrative Officer Submitted by: rie Marano, H.B.Sc., C.M.O. Director of Corporate Services IX(~J A.S. Cannella, C.E.T., Director of Engineering Services. MM\LAB\AC\km/hjl 1201 REPORT NO.: COD-20.Q2 PAGE 2 BACKGROUND AND COMMENT Subsequent to Council approval of Report COD-010-02 requesting early budget approval, tenders were publicly advertised and invited for Concession Street and Elgin Street Reconstruction and Church Street Storm Sewer Replacement, Bowmanville, Ontario. Tender specifications were provided by Totten Sims Hubicki Associates as required by the Engineering Department. Tenders were advertised in the local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule "B" attached. The Municipality of Clarington's portion of the total project cost, including Project Administration, as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C. is estimated at $1,437,013.10 and are within the total 2002 budget allocation of $1,550,000.00, and the carried over 1999 budget funds of $37,013.00. Included in the total tendered price is work to be cOmpleted on behalf of the Region of Durham for which they will be invoiced separately. Funds in the amount of $1,400,000.00 will be drawn from the 2002 Engineering Capital Budget Account #720!H>2009-0261. Additional funds in the amount of $37,013.15 will be drawn from the unexpended 1999 Capital Budget for Church Street that are in Account #2900-00017-0000, General Capital Reserve. The low bidder has previously performed satisfactorily for the Municipality of Clarington in recent years. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by Engineering, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Ron Robinson Limited, Bowmanville, Ontario, be recommended for the contract for Concession Street and Elgin Street Reconstruction and Church Street Storm Sewer Replacement, Bowmanville, Ontario. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1202 J J J J J J J J J J J J J J J J J J I L L L l L l L L L L l l l L L L L l L SCHEDULE "An THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- Being a By-Jaw to authorize a contract.. betweert the Corporation of the Municipality of Clarington and Ron Robinson Limited. Bowmanville, Ontario, for Concession Street and Elgin Street Reconstruction and ChurdT Street Stann Sewer Reptacement, BowlTfanviUe, OntariO' THE CORPORATION OF THE MUNICIPAliTY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized" to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between, Ron Robinson Limited, Bowmanville, Ontario and said Corporation; and 2. THAT the centrad attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of . 2002. By-law read a third time and finally passed this day of ,2002. John Mutton, Mayor Patti L. Barrie, Municipal Clerk 1203 1204 J J J J J J J J J J J J J J J J J ;1 I J CJNJl!gton Municipality of Clarington BID SUMMARY - SCHEDULE "B" TENDER # CL2002-3 CONCESSION STREET & ELGIN STREET RECONSTRUCTION AND CHURCH STREET STORM SEWER REPLACEMENT, BOWMANVILLE BIDDER TOTALBID.AMOUNT Ron RQbinson Ltd. $1,896,138.20 Bowmanville, ON Hard-Co Construction Ltd. . $1,957,824.54 Whitby. ON B.N. Fenton Construction Ltd. . $2,022,058.05 Courtice, ON Power Contracting 1997 Limited $2,063,083.37 Thornhill. ON Elirpa Construction & Materials . $2.069,457.51 Ltd. Pickering, ON Miwel Construction Limited $2,145,932.82 Stouffville, ON . Extension Error L L L L L L L L L L L L L L L L L L L APK-12-~ to t( 1 lU: 4.:S ttrI I ~n WDVUAU 1'01\ 11\.1. " c~ TIll Totton Sims I 'ubldd i\ssoclatcs 113 Division Stre.r. Cobourg, Ontario, CeNldo KIA 5GD (105) 372-2121 Fax: 19(5) 372-3G21 l-mall: cobourgOtsh.ca www.tsh.ca C..:." " . Schedule "e. i --.......- engineers a r-chitects planners .If} )('tJn~ . J ~ W '. " ............. ~ April 11, 2002 Ms. ',011 ADD BIrkc:tt, CPP, AMCT Pardansiug Ma...... Corporation of tho MonicipIIity of ClarJngton 40 're.nperance Street BOWMANvILL~ Ontario. LIC 3A6 .... ...~ Dear MI, Bitlcd: Ro: Cootrad No. CL2JU..3, Colle..... 'Stnet and IIaIu ~ ~.d Clwrrh &&net Stoma Sewer ReplsameDt, BoWDlllD\'llle 'l'&."lIders for the above ptojoct. were openecIac dJcmuaicipal oftlcea on Monday, Apdl.8.'2002, at 2:00:00 p.m. The blda raccived IDc1uIlve of OST lie summart7.cd u follows: Ont. . . "10 low bidden ~bnlluod tender hu bco4 reviewed and Is in order. Ron RobiDson '.hn~M r'CC011It.ucrcd Centre Strecc for the Munioltta1k1 of CJarinar.on In 2001 UId TruJla aa.d In 1995. They performed 10 IUl ac:ccptable standard. In 2001 they completed. am"'" of contrac&s ..1110 Ropm of Durham DDd prtva&c deve1open. Theao projectt wcro similar in naturo to the subject COIItnCt and references COlltacted Indlcared lheir performance wu acccprable. We, Ihcrcfore, recommend acceptance oftho.Jow bid 011 thJa Conuact. .. A cost n(1)lOnionmem II .uacbcd which I1Il111D1rizes estImarcd project coati baaed on the low bid. Overall the (1mjccr II under budsec. Tho Concealen Street aud Elgin Street ponion of tbo project is esrlmalcd to be :lf1Proxlmarely $lS0.000 tmder budact aDd the Church Street Storm Sewer replacement work Is cst1mnrocl La be on budacr. OntO Church Strccc Storm Sewer R"'Placcmcnl work notccllbove was added to the orilmal tender as pan of Aclch:ndum No. I to address deficient storm lC\\'Cf on Church Street bolwceo Silver Street and Temperance ~'reul which was disco'V~rcd when servicing for tho new CJarington Library WlS installed. 1205 Schedule .C. J J J J J J J J ] J J J J J J J J tlHJ j ... 1_ ... ww. . .... av" -.-.- .... ,W.. V'V'..'V'v...... . .... ..v. (- '. ( ,I MdJlieipaJily or CJarin&ton 'Aprill1. 2002 Deposit chequel mAY be returned to all COOLraclors except the low and second low bidden. i ; Should you require any.turther Information. please COmaC1.ll1e undersi&ned. Doat ",prds. /? f't"-'- , . - Ron AIbriSht. P. I1nS. Project Busineer RAIna '............"2 lC1D1lprJ,..... __,...... pc: A.S. Cannella.. Municipality of CIaringtou W. Chandler. Municipality of Ctarlnaton 1206 III &\ 41_ ~ I I\.l IV..... .... ."'.. vv....v..... - - _. ~.. (~... . Schedule "C. " I~ B' II I Ii UII j Ii J il "Ii I II ~ · ft CI s i ~ ~ I ... if ... !! I II'! I ... S( " .-' I .i...... :I .. L , gc; . ~JQ .~ l it. L ! J!t ...... L L L s II.. L ~ a I ~Il LL Iii .. ai; 1"S L t~~ ifO.c ciu L ili u J J j ; ~ ! I ! I: Q l~ 11 as L L L L L L L L . i . ~ = . :!:t~I~ ~ I 2; . ... ~ .. fit W J I !.JjJ ! II..) t I ~ j j j j I J i! ! ! J 11 Ai! I: i i ; j f ! I ! .I ~ I I jJl~ ISll J · J Jil.l f .'I!lllf J I "i~jiJJ - 1201 J J J J J J J J J J J J J ] J J J J J