HomeMy WebLinkAbout05/06/2002 •
(Leading the Way
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: MAY 6, 2002
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
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1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of April 29, 2002 301
4. DELEGATIONS
(a) Glenn Case, Director, Port Hope Area Initiative, 5 Mill Street S.
Port Hope, L1A 2S6 — re: Update on Port Granby Project
(b) Libby Racansky, 3200 Hancock Road, Courtice, L 1 E 2M1
re: Contaminated Well Water Testing By-law
5. PUBLIC MEETING
�• (a) Rezoning and Site Plan Applications
Applicant: Imperial Oil
REPORT PSD-039- 02 501
CORPORATION OF THE MUNICIPALITY OF CLARINOTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379
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G.P.& A. Agenda - 2 , May 6, 2002
6. PLANNING SERVICES DEPARTMENT
(a) PSD-039-02 - Rezoning and Site Plan Applications
Applicant: Imperial Oil 601
(b) PSD-041-02 - Proposed Draft Plan of Subdivision and Rezoning
Application West Bowmanville Developments Ltd.
Part Lots 15 & 16, Concession 1, Former
Twp. Of Darlington 609
(c) PSD-042-02 - Applicant: Green Martin Holdings Limited
Application for Removal of Holding 631 ow
(d) PSD-043-02 - Confidential Report— Property Matter
(e) PSD-044-02 - Confidential Report — Property Matter No
(� - Verbal Report by Director of Planning Services No
- re: Property Matter
7. ENGINEERING SERVICES DEPARTMENT UN
(a) EGD-23-02 - Heritage Plaques on Municipal Parks and
Open Space 701
(b) EGD-24-02 - Valiant Subdivision, Phase 1A, Bowmanville,
Part of Plan 40M-1852, 'Certificate of Acceptance'
And 'Assumption By-law'; Final Works including roads
And other related works. 708
8. OPERATIONS DEPARTMENT
(a) OPD-006-02 - Volunteers 801
(b) OPD-007-02 - Lease Agreement with Toronto Greats Lake
College 813
(c) OPD-008-02 - West Nile Virus 818
9. EMERGENCY SERVICES DEPARTMENT
(a) ESD-008-02 - Emergency Plan Training Exercise 901
G.P. A. Agenda . 3 - May 6, 2002
10. COMMUNITY SERVICES DEPARTMENT
No Reports
11. CLERK'S DEPARTMENT
No Reports
12. CORPORATE SERVICES DEPARTMENT
(a) COD-21-02 - Co-operative Tender W02-2002, Delivery
r and Application of Calcium Chloride 1201
(b) COD-22-02 - CL2002-14, Memorial Arena Expansion,
Newcastle, Ontario 1204
(c) COD-23-02 - CL2002-15, Surface Treatment, and Asphalt
and Surface Treatment Pulverizing 1209
(d) COD-24-02 - CL2002-16, Part "A" — Supply and Haul Granular
A & B Gravel, Part "B"— Haul, Stockpile and
Spread Granular A Gravel 1211
(e) COD-25-02 - Apple Blossom Awards Program 1213
(f) COD-26-02 - Backyard Festival 1216
(g) COD-27-02 - Canadian Band Museum Proposal 1220
13. FINANCE DEPARTMENT
No Reports
14. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
(a) ADM-05-02 - Confidential Report— Personnel Matter
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
17. ADJOURNMENT
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee April 29, 2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, April 29,2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
.. Councillor C. Trim
Also Present: Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana (until 11:25 a.m.)
Training Manager, Emergency& Fire Suppression, G. Weir(until 11:25 a.m.)
Director of Planning Services, D. Crome
.. Director of Corporate Services, M. Marano(until 11:25 a.m.)
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, M. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Mayor Mutton indicated that he would be stating a Disclosure of
Pecuniary Interest with respect to Report PSD-031-02 and the Public
Meeting related thereto.
MINUTES
■. Resolution#G PA-172-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on April 8, 2002 be approved.
•• "CARRIED"
Mayor Mutton welcomed Councillor Schell back from his absence due to
illness.
Councillor MacArthur attended the official unveiling of the Samuel Wilmot
Nature Area sign in celebration of Earth Day and advised that this event
,m was a success. He also attended the Durham Region Labour Council
Day of Mourning service this past weekend.
am Councillor Trim attended Mr. William Shakespeare's birthday at the
Visual Arts Centre.
301
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G.P. &A. Minutes -2 - April 29, 2002 „r
Councillor Rowe advised of her participation as M.C. for the events go
celebrating the completion of the Courtice Millennium Trail as part of the
Earth Week activities.
DELEGATIONS aw
(a) D. Grills, 3054 Tooleys Road, Courtice, L1 E 2K8 re: Report
PSD-035-02 advised that he is not in favour of the plan as the No
school has been moved because of the Adelaide Street
extension.
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Councillor Schell chaired this portion of the meeting.
PUBLIC MEETINGS
No
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications: ,,,,,
(a) Rezoning Application
Applicant: Veltri&Son Ltd.
am
(b) Clarington Official Plan Amendment& Rezoning Applications
Applicant: Ganaraska Properties Limited
(c) Application for Official Plan Amendment and Rezoning .r
Applicant: Frederick and Sandra Archibald
The Clerk's Department sent public notice for the rezoning and official
plan amendment applications by first class mail on or before March 29,
2002 to all property owners within 120 metres of the subject properties in
accordance with the latest municipal asse6sment record. Public notices
were also posted on the properties in question. The notice procedure
followed is in compliance with the Ontario Regulations made under the
Planning Act.
(a) Report PSD-030-02—Rezoning Application—The purpose and
effect of the application is to amend Zoning By-law 84-63 to permit
exterior side yard setbacks of 4.5 metres rather than the required 6.0
metres.
No one spoke in opposition to or in support of this application.
Mario Veltri &Son Ltd., 68 King Street East, Bowmanville, L1C 3X2
advised that the reason for his request is to be allowed to build larger
homes as this is more in keeping with the existing neighbourhood
residences.
Mayor Mutton stated a pecuniary interest with respect to Report PSD-031-02;
vacated his chair and refrained from discussion and voting on the subject matter.
A relative of Mayor Mutton is employed by Cowan Pontiac—Buick Ltd.
302
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G.P. &A. Minutes - 3 - April 29, 2002
PUBLIC MEETINGS CONT'D.
(b) Report PSD-031-02-Clarington Official Plan Amendment and
Rezoning Application-The purpose and effect of the official plan
r. amendment and rezoning application is to re-designate from "Urban
Residential"the subject lands and amend the Urban Residential
Exception (R1-12)Zone to permit the development of a parking lot
associated with the existing motor vehicle sales establishment.
No one spoke in opposition or in support of this application.
•� Robbie Laroque, D. G. Biddle&Associates Limited,96 King Street
East, Oshawa, L1 H 1 B6 and Tom Cowan,Ganaraska Properties
Limited, 166 King Street East, Bowmanville, L1 C 1 N8 expressed
support for the recommendations contained in Report PSD-031-02 and
were present to answer questions from Members of the Committee.
They noted that the exit and entrance will remain on King Street and that
there will be no intrusion into the residential area.
(c) Report PSD-032-02-Application for Zoning By-law Amendment-
The purpose and effect of the official plan amendment and rezoning
application is to re-designate from "Prime Agricultural"the subject
lands and amend the Agricultural Exception (A-1)Zone to permit the
development of a small scale 9 hole golf course as a secondary use
to the existing agricultural operation.
Linda Gasser, 7421 Best Road, Orono, LOB 1 MO circulated a copy of
her presentation dated April 29, 2002 wherein she expressed the
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following concerns:
- Section 2.12 of the Provincial Policy Statement specifies that new
secondary uses and agriculture related uses will be compatible with
.. and will not hinder surrounding agricultural operations.
- Section 11.3 of Report PSD-032-02 states that alternative sites have
not been explored by the applicant.
- Golf courses are big users of water and the availability of water is
critical to farm operations.
INN
- Development of the proposed golf course may impair the ability for
the land to be used to its full potential.
- What if adjacent farmers were to have livestock grazing on adjacent
lands sometime in the future? The golf course could be a hazard to
both golfers and adjacent farmers.
- The golf course, as proposed, may ultimately impact the agricultural
operations on the Archibald's own property.
- Approval of this application may set a dangerous precedent for other
farmers wanting to add a commercial designation to a portion of their
farming operations.
Now
- It is very important to ensure that all relevant studies are completed
prior to making a decision on this application.
303
G.P. &A.Minutes -4- April 29, 2002 ,rr
PUBLIC MEETINGS CONT.D.
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Jacqueline Vaneyk, 6613 Clemens Road, Bowmanville, L1C 3K6
advised that she owns property north and east of the subject site and
expressed concerns regarding the negative impact that this development ..w
may have on the neighbours. She requested that sufficient and
appropriate fencing be installed and proper setbacks be respected. She
stated that she wants no trespassing or golf balls negatively affecting the
neighbouring residents.
Fred Archibald, 6275 Liberty Street North,R.R.#5, Bowmamdiie,
L1 C 3K6 circulated a copy of his presentation dated April 29,2002 as
well as a copy of correspondence sent to the Municipality of Clarington
and dated April 29, 2002. He highlighted the key points of his proposal
as follows:
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- The proposed use is small scale and secondary to the main
agricultural use.
- The preservation of the orchard production base is an overriding .r
theme.
- The proposed layout has been designed to minimize the
consumption of land.
- The existing topography will not be modified except for minor
contouring of the tees and greens.
- No irrigation is to be provided on fairways.
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- Water and pesticide use would be metered and minimized.
- The proposed golf course will function like a self guided walking tour
through the orchard where information on apple growing and wine
making will be provided on signage.
He requested that this application not be referred back to staff but that it
be recommended for approval, subject to meeting the technical
requirements of CLOCA, the Region and the Municipality of Clarington.
PLANNING SERVICES DEPARTMENT "r
Rezoning Application Resolution#G PA-173-02
Applicant: Veltri &
Son Moved by Councillor Pingle, seconded by Councillor Rowe
THAT Report PSD-030-02 be received;
THAT the application to amend Comprehensive Zoning By-law 84-63 of
the former Town of Newcastle, submitted by Veltri and Son Limited, be
approved and that the amending by-law, as per Attachment#3 to Report
PSD-030-02, be forwarded to Council for approval;
THAT a copy of Report PSD-030-02 and Council's decision be forwarded
to the Region of Durham Planning Department; and
304
on G.P. &A. Minutes - � - April 29, 2002
am PLANNING SERVICES DEPARTMENT CONT'D.
THAT all interested parties listed in Report PSD-030-02 and any
delegation be advised of Council's decision.
"CARRIED"
Mayor Mutton stated a pecuniary interest with respect to Report PSD-031-02;
vacated his chair and refrained from discussion and voting on the subject matter.
A relative of Mayor Mutton is employed by Cowan Pontiac—Buick Ltd.
�.. Official Plan Resolution#GPA-174-02
Amendment&
Rezoning Appl. Moved by Councillor Robinson, seconded by Councillor Trim
Applicant: Ganaraska
Properties Ltd. THAT Report PSD-031-02 be received;
THAT the applications to amend the Clarington Official Plan and Zoning
+r• By-law submitted by D. G. Biddle&Associates Limited on behalf of
Ganaraska Properties Limited be referred back to staff for further
processing and preparation of a subsequent report pending receipt of all
VAN outstanding comments; and
THAT all interested parties listed in Report PSD-031-02 and any
delegations be advised of Council's decision.
no
"CARRIED"
Official Plan Resolution#GPA-175-02
Amendment and
Rezoning Moved by Mayor Mutton, seconded by Councillor Robinson
Owner: Frederick
„ and Sandra THAT Report PSD-032-02 be received;
Archibald
THAT the applications to amend the Clarington Official Plan and Zoning
By-law, submitted by Frederick and Sandra Archibald be referred back to
staff for further processing and the preparation of a subsequent report
upon receipt of all outstanding comments;
.. THAT the Durham Region Planning Department be forwarded a copy of
Report PSD-032-02; and
THAT Durham Region, all interested parties listed in Report
PSD-032-02 and any delegation be advised of Council's decision.
"CARRIED"
Monitoring the Resolution#GPA-176-02
Decisions of the
Committee of Moved by Councillor Trim, seconded by Councillor MacArthur
Adjustment Meeting
of April 18, 2002 THAT Report PSD-033-02 be received; and
THAT Council concurs with decisions of the Committee of Adjustment
made on April 18, 2002 for Applications A2002/016 to A2002/018
inclusive and that Staff be authorized to appear before the Ontario
Municipal Board to defend the decisions of the Committee of Adjustment.
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305 OtIMRIED"
G.P.&A.M i n u t e s -6- April 29,2002 .o
PLANNING SERVICES DEPARTMENT CONT'D.
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Status Report Resolution#GPA-177-02
Port of Newcastle
Waterfront Plan Moved by Councillor Pingle, seconded by Councillor MacArthur .r
THAT Report PSD-034-02 be received for information.
"CARRIED"
Worden•(East) Resolution#GPA-178-02
Neighbourhood
Design Plan Moved by Councillor Rowe, seconded by Mayor Mutton
THAT Report PSD-035-02 be received for information.
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"CARRIED"
Confidential Reports Resolution#GPA-179-02
Property Matter
Moved by Mayor Mutton,seconded by Councillor Robinson
THAT Confidential Reports PSD-037-02 and PSD-038-02 pertaining to
property matters be referred to the end of the agenda to be considered at
a"closed"meeting.
"CARRIED" r
Councillor MacArthur chaired this portion of the meeting.
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ENGINEERING SERVICES DEPARTMENT
Resolution#GPA-180-02
Moved by Councillor Schell, seconded by Mayor Mutton
THAT the following recommendations contained in Reports EGD-16-02,
EGD-17-02, EGD-18-02, EGD-19-02 and EGD-20-02 be approved:
'Certificate of THAT Report EGD-16-02 be received;
Acceptance'and
'Assumption By-law THAT the Director of Engineering Services be authorized to issue a
Plan 10M-840' 'Certificate of Acceptance'for the Roads and Above Ground Services,
which include final stage roads and other related Works, constructed '
within Plan 10M-840; and
THAT Council approve the by-law attached to Report EGD-16-02,
assuming the street within Plan 10M-840 as public highway.
'Certificate of THAT Report EGD-17-02 be received; r
Acceptance'and
'Assumption By-law' THAT the Director of Engineering Services be authorized to issue a
Plan 10M-830 'Certificate of Acceptance'for the Roads and Above Ground Services,
which include roads and other related Works, constructed within
Plan 10M-830; and
THAT Council approve the by-law,attached to Report EGD-17-02, 0+
assuming certain streets within Plan 10M-830 as public highways.
306
.. G.P. &A.Minutes - - April,29,2002
am ENGINEERING SERVICES DEPARTMENT CONT'D.
'Certificate of THAT Report EGD-18-02 be received;
Acceptance'and
■. 'Assumption By-laws' THAT the Director of Engineering Services be authorized to issue a Plan
Plan 40M-1928 'Certificate of Acceptance'for the Final Works,which include final stage
roads and other related Works, constructed within Plan 40M-1928; and
..
THAT Council approve the by-laws attached to Report EGD-18-02,
assuming certain streets within Plan 40M-1928, and within adjacent
Plan 40R-18124, as public highways.
'Certificate of THAT Report EGD-19-02 be received;
Acceptance and
Assumption By-laws' THAT the Director of Engineering Services be authorized to issue a
Plan 40M-1680 'Certificate of r' , :eptance'for the roads and Above Ground Services,
which include roads and other related Works, constructed within
.. Plan 40M-1680; and
THAT Council approve the by-law attached to Report EGD-19-02,
assuming a certain street within Plan 40M-1680 as public highway,
'Certificate of THAT Report EGD-20-02 be received;
Acceptance'and
'Assumption By-law' THAT the Director of Engineering Services be authorized to issue-a
Plans 4OM-1684 and 'Certificate of Acceptance'for the Roads and Above Ground Services
40M-1685 constructed within Plan 40M-1684(Part of)and Plan 40M-1685(Part of),
and for the Water Quality Work;and
THAT Council approve the by-laws attached to Report EGD-20-02.
�,. assuming certain streets within Plan 40M-1684(Part of)and
Plan 40M-1685(Part of), as public highways.
"CARRIED"
Resolution#GPA-181-02
Moved by Mayor Mutton, seconded by Councillor Pingle
..
THAT the following recommendations contained in Reports EGD-21-02
and EGD-22-02 be approved:
Monthly Report on THAT Report EGD-21-02 be received for information.
Building Permit
Activity for
February, 2002
Monthly Report on THAT Report EGD-22-02 be received for information.
Building Permit
Activity for "CARRIED"
March,2002
low
- 307
G.P. &A.Minutes - 8- Aprd 29,2002 w+
Resolution#GPA-182-02 "r
Moved by Councillor Pingle, seconded by Councillor Rowe
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THAT the Committee recess for ten minutes.
"CARRIED"
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The meeting reconvened at 11:00 a.m.
OPERATIONS DEPARTMENT no
There were no items considered under this section of the agenda.
Councillor Robinson chaired this portion of the meeting. .W
EMERGENCY SERVICES DEPARTMENT
Monthly Response Resolution#GPA-183-02 ..
Report—March,
2002 Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report ESD-007-02 be received for information.
"CARRIED" wo
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT aw
2002 March Resolution#GPA-184-02
Break Extravaganza
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report CSD-09-02 be received for information.
"CARRIED"
Clarington Youth Resolution#GPA-185-02 w
Advisory Committee
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report CSD-10-02 be received for information. no
"CARRIED"
Lakeridge Health Resolution#GPA-186-02 wo
Bowmanville,
Evacuation Centres Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report CSD-11-02 be received;
THAT Lakeridge Health Bowmanville be authorized to designate the •
Garnet B. Rickard Recreation Complex and the Courtice Community
Complex as Evacuation Centres; and
THAT Lakeridge Health Bowmanville be advised of action taken.
308-CARRIED-
No G.P. &A. Minutes -9- April 29,2002
" Councillor Pingle chaired this portion of the meeting.
CLERK'S DEPARTMENT
Animal Services Resolution#GPA-187-02
Monthly Report for
Month of March, Moved by Councillor Trim, seconded by Councillor Schell
2002
THAT Report CLD-15-02 be received; and
.. THAT a copy of Report CLD-15-02 be forwarded to the Animal Alliance
of Canada and the Animal Advisory Committee.
"CARRIED"
Parking Report Resolution#G PA-188-02
for Month of
.. March,2002 Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report CLD-16-02 be received; and
WO THAT a copy of Report CLD-16-02 be forwarded to the Bowmanville
Business Centre for their information.
�.. "CARRIED"
Mosport Park Resolution#GPA-189-02
2002 Racing
Season Moved by Mayor Mutton,seconded by Councillor MacArthur
THAT Report CLD-17-02 be received;
THAT Mosport Park be exempted from Section 2. (h)of By-law 78-50, as
amended, for the upcoming 2002 racing season;
THAT,following the racing season, staff report back to Council to advise
of activities undertaken with respect to sound monitoring and any
concerns raised; and
THAT Mosport Park be advised of Council's decision.
"CARRIED"
Mark Stewart Resolution#GPA-190-02
Animal Licencing
Services Agreement Moved by Councillor Schell, seconded by Mayor Mutton
THAT Report CLD-18-02 be received;
THAT Animal Licencing Services Inc., be given the exclusive rights to
sell dog and cat licences door to door in the Municipality of Clarington for
the year 2002 commencing on May 1, 2002 until September 30, 2002
and subject to review by Council at the termination of the agreement;
THAT the Agreement be executed by the Mayor and Municipal Clerk and
the authorizing By-law be forwarded to Council for approval; and
309
G.P.&A.Minutes - 10- April 29,2002
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CLERK'S DEPARTMENT CONT'D.
THAT Mark Stewart, Animal Licencing Services Inc., be advised of
Council's decision.
"CARRIED"
Municipal Law Resolution#GPA-191-02
Enforcement Division
Outstanding Moved by Councillor Trim, seconded by Councillor Robinson
Occurrence
Report THAT Report CLD-19-02 be received;and
THAT Inspector Cameron be advised of Council's decision.
"CARRIED" .r
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
CL2002-3, Resolution#GPA-192-02
Concession Street
and Elgin Street Moved by Councillor MacArthur, seconded by Councillor Schell
Reconstruction
Church Street THAT Report COD-020-02 be received;
Storm Sewer .+
Replacement THAT Ron Robinson Limited, Bowmanville, Ontario, with a total bid in
the amount of$1,896,138.20(including GST), being the lowest
responsible bidder meeting all terms,conditions and specifications of -+
Tender CL2002-3, be awarded the contract for the Concession Street
and Elgin Street Reconstruction and Church Street Storm Sewer
Replacement, Bowmanville, Ontario as required by the Engineering
Department; ■g'
THAT funds required in the amount of$1,400,000.00 for Concession
Street and Elgin Street be drawn from the Engineering Account 69
#7205-02009-0261;
THAT funds in the amount of$37,013.15 required for Church Street
Storm Sewer Replacement be drawn from the unexpended 1999 Capital .r
Budget for Church Street in the General Capital Reserve Account
#2900-00017-0000; and
THAT the By-law marked Schedule"A"attached to Report COD-20-02 no
authorizing the Mayor and Clerk to execute the agreement be approved.
"CARRIED"
FINANCE DEPARTMENT
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There were no items considered under this section of the agenda.
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the agenda.
310
G.P. &A. Minutes - 11 - April 29, 2002
UNFINISHED BUSINESS
There were no items considered under this section of the agenda.
..
OTHER BUSINESS
Boards and Resolution#GPA-193-02
Committees
Appointment Moved by Councillor Robinson, seconded by Councillor Pingle-
Process
to. WHEREAS the Council of the Municipality of Clarington, at the beginning
of each term, makes numerous citizen appointments to various Boards
and Committees; and
' WHEREAS the appointees are a valuable asset to the municipality and
make important decisions on behalf of the municipality:
No NOW THEREFORE IT BE RESOLVED THAT staff investigate and report
back with recommendations to Council on an improved appointment
process in order to determine the best applicants for the positions.
W.
"CARRIED"
Confidential Reports Resolution#GPA-194-02
,M PSD-037-02 and
PSD-038-02 Moved by Councillor Schell, seconded by Councillor Pingle
THAT the meeting be"closed"for consideration of Confidential Reports
PSD-037-02 and PSD-038-02 pertaining to property matters.
"CARRIED"
Resolution#GPA-195-02
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT the actions taken at the"closed"meeting be ratified.
+� "CARRIED"
ADJOURNMENT
Resolution#GPA-196-02
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT the meeting adjourn at 11:30 a.m.
"CARRIED"
MAYOR
4M
311 DEPUTY CLERK
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PUBLIC MEETING
REPORT # PSD-039-02
IMPERIAL OIL LIMITED
CORPORATION OF THE
.r. MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
�a�rt es W90
Development Application by unpwul 06 limited
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public
meeting to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 199,
as amended.
DATE: Monday,May 6,2002
TIME. 9:30 A M.
PLACE: Council Chambers.Municipal Adrninistradve Centre,
40 Temperance St.,Bowm wft,_Ontario
" The applicadon,as submitted by Imperial ON limited,would change the zone category on a 0.37
hsc%m PafeW of land from "SeMcs 3tatlon Commercial (C7) Zone" and "Special Purpose
CommercW (CS) Zorn" to an appropriate zone penmMing the developmwd of a convenience
store and ear wash in addttlon to the exk&V servke station.
TM su0111st Prop" is l0cOted In Pad Lot 34, Concession 2, former Township of Darlkgton, at
nnnt*al Oddrepes 1451 and 1465 Highway No.2 in Courfloe.
s. The ands in Question Oro Oleo subject 10 the f0lowing application:Site Plan Approval(SPA 2002-009).
ANY PERSON may attend the pubic meeting WxV0r make written or verbal representation either in
support of or In oppoaltion to the proposal Pbess note that the time listed above reflects the time at
which 10 GWWW Purpose this Item will be considered.
and Admlriskilitlon Committee Meeting commences, not necessarily:when
IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Councif In respect of
the proposed zoning by-law has not made oral submission at a public meeting or has not made written
submission to the Municipality of Clarington be/oro the proposed Zoning By-law is adopted,the Ontario
Municipal Board may diernin ON or part of the appeal
" ADDITIONAL INFORMATION relating to the proposal Is available for inspection between 8:30 a.m. and
4:30 p.m. (8:00 a.m. to 5:00 p.m. beginning April a 2002) at the Planning Services Department, 40
Tin WW"Street.BOwm wfile,Ontario,L1C 3A8,or by calling Richard Holy at 905-823-3379.
Date68t the MuniapaNty of Clarington thb 5th day of April 2002.
Planning Fib: ZBA 2002-010 and SPA 2002-009
Clerics File: D14.ZBA.2002.010 and D14.SPA.2002.009
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Barrle, M.C.T. 40 Temperance Street
Bowmamdlle,Ontario
Mun kJpaNty of Cladrigton L1C 3A6
501
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Leading the Way REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, May 6, 2002
,- Report#: PSD-039-02 File#: ZBA 2002-010 By-law#:
SPA 2002-009
Subject: REZONING AND SITE PLAN APPROVAL APPLICATIONS
APPLICANT: IMPERIAL OIL LIMITED
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-039-02 be received;
2. THAT the rezoning application submitted by Evans Planning on behalf of Imperial Oil
Limited be referred back to Staff for further processing and preparation of a subsequent
• report;
3. THAT all interested parties listed in this report and any delegations be advised of
.. Council's decision.
Submitted by: Reviewed by: �--
411.6cme, M.C.I.P.,R.P.P. Franklin Wu
Director, Planning Services Chief Administrative Officer
�• RH*LT*DJC*df
29 April 2002
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830
601
REPORT NO.: PSD-039-02 PAGE 2 "
1.0 APPLICATION DETAILS
1.1 Applicant: Imperial Oil Limited
1.2 Agent: Evans Planning
1.3 Rezoning: To rezone the property from "Service Station Commercial
(C7) Zone" and "Special Purpose Commercial (C5) Zone" to ..
an appropriate zone permitting the development of a
convenience store and car wash in addition to the existing
service station.
1 .4 Site Area: 0.37 hectares (0.91 acres)
2.0 LOCATION
2.1 The property under consideration includes 1451 and 1455 Highway 2, which is
located at the southeast corner of Highway 2 and Darlington Boulevard in
Courtice (see Attachment 1). The applicant recently purchased the property at
1455 Highway 2 to the east to accommodate the larger proposal. The land
holdings under consideration total 0.37 hectares (0.91 acres). The property is
located within Part Lot 34, Concession 2, in the former Township of Darlington.
3.0 BACKGROUND
3.1 On March 4, 2002, Evans Planning, on behalf of Imperial Oil, submitted rezoning
and site plan approval applications to permit the redevelopment of the current .�
site and additional lands recently purchased for a gas station, car wash and
convenience store as shown on Attachment 2.
4.0 SITE CHARACTERISTICS AND SURROUNDING USES
4.1 The developed portion of the property contains a small kiosk with gas pumps
covered by a canopy. These lands generally drain towards Highway 2. The
additional lands purchased to the east contain a building that would be
demolished. These lands currently drain to the south and east. Grading and
drainage would be integrated between the two properties in the future.
602
.. REPORT NO.: PSD-039-02
PAGE 3
- 4.2 Surrounding User:
East - Commercial uses
- North - Medical clinic and seniors residence
West - Commercial uses
South - Urban residential and vacant lands
5.0 OFFICIAL PLAN POLICIES
5.1 The Clarington Official Plan designates the property as "Mixed Use" within the
Courtice Sub-Central Area Secondary Plan. This land use designation permits
mixed use buildings with commercial and residential uses, office buildings,
medium and high density residential uses, and community facilities. Although the
existing gas statNDn is legal non-conforming, Section 23.5 of the Clarington
Official Plan permits the continuations, expansion, or enlargement of legal non-
conforming uses provided that:
a) it is not feasible to relocate the use;
,". b) it does not aggravate the situation created by the existence of the use;
c) the size is appropriate in relation to the existing legal non-conforming use;
d) it does not generate noise, vibrations, fumes, smoke, dust, odours, or
lighting so as to create a public nuisance or health hazard;
e) the neighbouring conforming uses are protected, where necessary, by the
provision of landscaping, buffering, screening and other measures; and
f) it shall not adversely affect traffic, access or parking conditions in the
vicinity.
5.2 Staff feel that the proposal conforms to the Official Plan by meeting these tests in
�- the following manner.
a) It is not feasible to relocate the existing gas station. These facilities are
required to nerve the travelling public and are appropriately located in
urban areas..
- 603
REPORT NO.: PSD-039-02 PAGE 4
b) Redevelopment of the site and expansion of the range of uses will not
aggravate the situation since the primary use is already established.
Location of the car wash and convenience store should not impact the
adjacent residence south of the proposal. •
C) Gas stations are redeveloping to include larger pump islands,
convenience stores and car washes. The additional uses would
complement the existing gas station use.
d) The proposal is not be considered a public nuisance. Although
there will be some idling cars in the car wash stacking aisle, landscaping
and buffering should mitigate any negative impacts. Studies must be
prepared to ensure that noise and lighting do not adversely impact
adjacent residential properties.
e) The neighbouring uses will be protected and buffered by landscaping and
fencing. The existing cedar hedgerow and additional landscaping will
buffer the residence to the south.
f) The development will not adversely affect traffic in the area. Highway 2
can accommodate the traffic generated by the development. The number
of access points to the development will not increase. By consolidating
the two properties, one existing access to Highway 2 will be removed,
improving the situation.
WA
6.0 ZONING BY-LAW CONFORMITY
6.1 The lands subject to the application are currently developed as a gas station are 09
zoned "Service Station Commercial (C7) Zone". Additional lands purchased by
Imperial Oil Limited to the east are zoned "Special Purpose Commercial (C5) no
Zone". In order to permit the proposed development, a rezoning application was
submitted for consideration. Now
7.0 PUBLIC NOTICE AND SUBMISSION No
7.1 Public notice was given by mail to each landowner within 120 metres of the
subject site and two public meeting notice signs were installed on the lands. ftV
7.2 Only one general inquiry has been received. No correspondence indicating any
concerns or opposition has been received by the Planning Services Department.
604
REPORT NO.: PSD-039-02
PAGE 5
._ 8.0 AGENCY COMMENTS
8.1 The Emergency Services Department and Building Division have no objections to
.. the proposal at this time.
.. 8.2 The Cladngton Engineering Services Department has requested the applicant to
prepare engineering drawings for review. Comments will be provided upon
y- review of the plans.
.r. 8.3 The application has also been circulated to the following agencies for review.
• Clarington Operations Department
- ■ Durham Region Planning Department
■ Durham Region Public Works Department
■ Central Lake Ontario Conservation
■ Hydro One Networks Inc.
9.0 COMMENTS
' 9.1 Staff have met with the applicants on several occasions to discuss development
issues prior to the application being submitted. This has resulted in increased
landscaping around the perimeter of the property, the elimination of one access
onto Highway 2, and enhancement of architectural features of the buildings. The
applicant has located the car wash near Highway 2 so as not to impact the
residence at 1 Darlington Boulevard south of the property.
9.2 A lighting study will have to be prepared to ensure that light will not adversely
impact surrounding properties or traffic operations on Highway 2.
9.3 A noise stud must be
Y prepared to ensure that noise from the car wash
operations, including the cars idling in the stacking aisle, do not adversely impact
adjacent residential properties.
�'
605
low
REPORT NO.: PSD-039-02 PAGE 6
10.0 CONCLUSIONS w
10.1 As the purpose of this report is to satisfy the requirements for the Public Meeting
under the Planning Act, and taking into consideration all of the comments
received, it is respectfully requested that this report be referred back to Staff for
further processing and the preparation of a subsequent report.
Attachments: .r
Attachment 1 - Key Map
Attachment 2 - Proposed Site Plan
List of interested parties to be advised of Council's decision:
Murray Evans
Evans Planning
28 Ellery Drive
Richmond Hill, ON L4C 8Z6 "
Terry Addington
Imperial-Oil Limited w'
P.O. Box 56613
8601 Warden Avenue
Markham, ON L3R OM6
John Wilson
1421 Highway 2
Courtice, ON L1 E 2J6
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40
Leading the Way REPORT
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
r. Date: Monday, May 6, 2002
Report#: PSD-041-02 File #: S-C-2001-003 By-law#:
ZBA 2001-021
Subject: PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING APPLICATION
WEST BOWMANVILLE DEVELOPMENTS LTD.
PART LOTS 15 & 16, CONCESSION 1, FORMER TWP. OF DARLINGTON
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-041-02 be received;
2. THAT the application for proposed draft plan of subdivision S-C-2001-003 submitted by
West Bowmanville Developments Ltd. be APPROVED subject to the conditions
�- contained in Attachment 5;
3. THAT application for Zoning By-law Amendment ZBA 2001-021 submitted by West
Bowmanville Developments Ltd. be APPROVED as contained in Attachment 6;
4. THAT the Durham Region Planning Department be forwarded a copy of this report and
Council's decision; and
5. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by: Reviewed by,,.,,
David J. rome, M.C.I.P.,R.P.P. Franklin Wu
Director, Planning Services Chief Administrative Officer
CP*LT*DC*df
30 April 2002
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830
609
REPORT NO.: PSD-041-02 PAGE 2
1.0 APPLICATION DETAILS .r
1.1 Applicant: West Bowmanville Developments Ltd.
1.2 Agent: G.M. Sernas & Associates .r
1.3 Proposed Draft Plan of Subdivision:
To permit the development of two blocks for a 2-building 72
unit apartment building and a 6697 m2 residential care ••
building containing 112 suites and 16 one-bedroom units.
1.4 Proposed Zoning by-law Amendment:
To rezone from Agricultural (A) to permit the proposed
development.
we
1.5 Site Area: 3.24 ha
2.0 LOCATION
2.1 The subject property is located in part Lots 15 and 16, Concession 1, former
Township of Darlington. The subject lands are generally described as being
immediately south of the Canadian Tire store, east of Regional Road 57, and
abutting the north side of the St. Lawrence and Hudson Railway rail line (see
Attachment 1).
3.0 BACKGROUND
3.1 An application for Zoning By-law Amendment and an application for draft Plan of
Subdivision approval were received on October 15, 2001 for the subject property.
In support of the applications the proponent submitted the following studies:
• a Rail Noise and Vibration Impact Study;
• a Functional Servicing Brief; and
• an Environmental Site Assessment Report.
.r
610
■- REPORT NO.: PSD-041-02
PAGE 3
an 3.2 The applications propose the creation of three blocks in total, two high density
residential blocks, and a park block, in addition to road extensions. The block
r- sizes have been increased slightly from the original submission to accommodate
agency comments. The southern residential block, a 0.97 ha parcel is to be used
"° for a 72 unit seniors apartment building. The other block is a 0.85 ha parcel for a
low 6700 m2 building, containing 128 units consisting of 112 suites (bachelor units)
and 16 one-bedroom units. The application was originally circulated for a 72 unit
seniors apartment building and a 92 bed seniors care facility. Application for site
plan approval has been filed for Phase 1 only which incorporates the 128 units.
3.3 A Public Meeting was held December 3, 2001. No one, other than the applicant
spoke at the public meeting.
4.0 EXISTING AND SURROUNDING USES
4.1 Existing Uses: The subject lands are currently vacant.
4.2 Surrounding Uses: East - vacant land and Regional Road 57
South - the St. Lawrence and Hudson Railway
line and the Aspen Springs subdivision
West - vacant land and a few existing
residences on Green Road; and
North - Canadian Tire store, the Clarington
Centre and a place of worship, Church
of Jesus Christ of Latter Day Saints
5.0 OFFICIAL PLAN POLICIES
5.1 The Durham Regional Official Plan designates the subject property "Main Central
Area". The policies of the Regional Plan suggest these areas are to be planned
providing a fully integrated array of uses including residential
5.2 The Clarington Official Plan designates the subject lands "Main Central Area".
r
The lands are further designated High Density Residential within the
611
REPORT NO.: PSD-041-02
PAGE 4
Bowmanville West Main Central Area Secondary Plan. The High Density
Residential designation permits development with a density range of 50 to 150
units per net hectare, and apartment buildings up to 6 storeys in height. The .�
application conforms with the policies of both Official Plans.
6.0 ZONING BY-LAW PROVISIONS
6.1 The subject lands are zoned "Agricultural (A)" within the Clarington Zoning By-
law. Said zone would not permit the development of an apartment building or a
residential care facility, hence the need for the rezoning application.
7.0 AGENCY COMMENTS
7.1 The application was circulated to a number of agencies for comments. The
following agencies have advised they have no objection or comments on the
subject applications:
.o
• Kawartha Pine Ridge District School Board; and
• Enbridge Consumers Gas. low
7.2 The Clarington Emergency Services Department and the Clarington Building .•
Division both advised they have no objection in principle to the proposed
applications, however, a more detailed site plan application is required to
evaluate the proposed development. Both have been circulated the site plan
application for Phase I.
7.3 Clarington Engineering Services provided a number of conditions should the
application be granted zoning and draft approval. The comments have been
incorporated into the conditions of draft approval as contained in Attachment 4 to
be implemented through the engineering of the site. Engineering Services did .,
request that the plan be amended to extend the road abutting the north limits of
the site, Prince William Blvd., easterly to connect with the private road on the ,
east side of Canadian Tire store. The revised plan incorporates this change.
_ 612
�- REPORT NO.: PSD-041-02 PAGE 5
•- 7.4 The Canadian Pacific Railway advised that in addition to the conditions contained
within "Rail Noise and Vibration Impact Study", the Municipality include within the
subdivision agreement, a warning clause, to be contained in all offers of sale and
purchase or lease agreements of each individual unit. The warning clause is to
advise prospective purchasers or tenants of the existence of the railway and that
the Railway will not be responsible for complaints or claims arising from the use
of its facilities and/or operations.
7.5 Central Lake Ontario Conservation Authority have reviewed the application and
have no objection subject to conditions of draft approval. The conditions deal
with on-site grading and construction of the final plan approval.
7.6 The Region of Durham Planning Department provided comments advising that
the proposal conforms with the Durham Region Official Plan. The applicant
submitted an "Environmental Site Assessment Report" (December 1999) which
concludes the site meets the criteria for residential development . The "Rail Noise
and Vibration Impact Study"P y (November 13, 2001) is found to be generally
acceptable. Sanitary sewer can be provided from an existing 525 mm sanitary
trunk sewer abutting the property. Municipal water is also available from an
existing 300 mm watermain abutting the property. As a result they have no
objection to the approval subject to conditions.
7.7 Rogers Cable advised they have no objection to the proposal. However, in order
to service the proposed buildings, Rogers will need to install new buried facilities
on Clarington Blvd. from Durham Highway No. 2.
8.0 STAFF COMMENTS
8.1 The subject applications propose to develop a 3.24 ha parcel of land immediately
w..
south of Canadian Tire, fronting on the extension of Clarington Blvd. and Prince
William Blvd. with two residential blocks. One block is proposed to be developed
with a 6700 m2 building, containing 128 units consisting of 112 suites, bachelor
613
REPORT NO.: PSD-041-02 PAGE 6
type units, and 16 one-bedroom units. The individual units will not have a
kitchen, but rather a 158 m2 (1700 sq. ft.) common dining room is being provided
on the first floor. The second block is proposed to be developed with an
apartment building containing 72 apartment units. The development would
include the extension of Clarington Blvd. southerly and the construction of Prince
William Blvd. from Clarington Blvd. easterly to connect with the private road on
the east side of the Canadian Tire store. In addition, the plan incorporates a 0.58
ha parcel for park purposes on the south west corner of Prince William Blvd. and
Clarington Blvd. 4
8.2 The West Bowmanville Main Central Area Secondary Plan designates a park
block on the south west corner of Clarington Blvd. and Prince William Blvd.
Block 3, is a 0.58 ha block for park purposes within this designation. The
Municipality has previously acquired a 0.43 ha parcel immediately to the north of
Block 3, through other development applications. The 0.58 ha and 0.43 ha parcel
represent 100% of the park block in this location. Parkland dedication for high
density developments is based on 0.25 ha per 300 units within Central Areas.
Based on the recent revisions to the application, the required parkland dedication
for the proposed 200 units is 0.165 ha. Therefore, Block 3 represents an over ,.
dedication by the applicant. Through the execution of a subdivision agreement
the Municipality and the applicant will address the difference between the .W
proposed dedication and the required dedication.
8.3 The lands are within the Bowmanville West Main Central Area and are
designated for high density development. The lands are immediately west of the
designated future GO train station and south of lands designated retail
commercial. The applicant has submitted a site plan application for the .r
development of Phase I which contains the 6700 m2 building, 128 units.
Although the site plan application is not finalized, staff are generally satisfied that
a development generally consistent with that proposed could be developed on
the subject lands.
614
... REPORT NO.: PSD-041-02 PAGE 7
�- 8.4 The site plan will continue to be processed for Phase I, ensuring that the
development complies with the West Bowmanville Main Central Area Secondary
�- Plan Urban Design Guidelines, the conditions of draft approval contained in this
report and the zoning of the site. Although a site plan application has not been
filed for Phase II, based on the outline for Phase II, shown on the Phase I site
plan, staff have advised the applicant of concerns with a lack of outdoor amenity
•' area for Phase II. The subdivision application allows the creation of two separate
blocks, and potentially separate owners. Although the buildings will share access
points concentrating the amenity space in Phase i, is not appropriate for the
overall development of the site. Staff will review this issue once the site plan for
Phase II has been filed.
9.0 CONCLUSION
9.1 The application has been reviewed in consideration of the comments received
from the circulated agencies and the policies of the Clarington Official Plan. The
applicant has made revisions to the proposed amendment to Draft Approval to
address comments and has agreed to the conditions of draft approval as
contained in Attachment 5. In consideration of the comments contained in this
report staff recommend the proposed plan of subdivision, as contained in
Attachment 4, be approved subject to the conditions contained in Attachment 5
r
and the proposed zoning be approved as contained in Attachment 6.
Attachments:
Attachment 1 - Key Map
Attachment 2 - Proposed Site Plan - Phase I
Attachment 3 - Proposed Plan of Subdivision
Attachment 4 - Proposed Plan of Subdivision Detail
Attachment 5 - Conditions of Draft Approval
Attachment 6 - Zoning By-law Amendment
~ 615
REPORT NO.: PSD-041-02 PAGE 8 wo
List of interested parties to be advised of Council's decision:
G.M. Sernas & Associates Ltd.
110 Scotia Court, Unit 41
Whitby, ON L1 N 8Y7
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West Bowmanville Developmenf Ltd.
1029 McNicoll Avenue
Scarborough, ON M1W 3W6
Chris Parliament
333 Frankcom Street
Ajax, ON L I S 1R4
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ATTACHMENT 5
Draft Plan of Subdivision Approval
West Bowmanville Developments Ltd.
Part Lots 15 and 16, Concession 1, Darlington
«„ File: S-C-2001-003
,. CONDITIONS OF DRAFT APPROVAL
1. The Owner shall have the final plan prepared on the basis of approved draft plan
of subdivision S-C-2001-003 prepared by Design Plan Services inc. identified as
drawing number 8725-4/14, dated April 24, 2002, as revised, which illustrates
two high density residential blocks for a 72 unit apartment building and a 6700
m2, 128 unit residential care facility, a park block, and roads.
2. The Owner shall dedicate the road allowances included in this draft plan as
public highways on the final plan.
3. The Owner shall name road allowances included in this draft plan to the
satisfaction of the Regional Municipality of Durham and the Municipality of
Clarington
vow 4. The Owner shall terminate any deadends and/or open sides of road allowances
created by this draft plan in 0.3 metre reserve(s) to be conveyed to the
om Municipality of Clarington.
5. The Owner shall submit plans showing the proposed phasing to the Region and
the Municipality of Clarington for review and approval if this subdivision is to be
developed by more than one registration.
6. The Owner shall convey Block 3 to the Municipality of Clarington for park or other
public recreational purposes in accordance with the Planning Act.
,,. 7. Block 3 (Park) must be provided gratuitously to the Municipality in a form
satisfactory to the Director of Engineering Services, and may include the
requirement for a Soils Report indicating that no foreign material is present. The
,,,.. park shall be graded to ensure proper drainage and compatibility with abutting
lands and roads. The extent of topsoiling/seeding/sodding to stabilize the site
shall be determined by the Director of Engineering Services. The block shall not
be used for the temporary storage of any materials nor shall any material be
imported to cr exported from the block without the approval of the Director.
8. The Owner shall grant such easements as may be required for utilities, drainage
and servicing purposes to the appropriate authorities.
..
621
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9. The Owner shall, if necessary, apply to the Municipality of Clarington and obtain so
area municipal approval of the zoning for the land uses shown on the approved
draft plan in accordance with the provisions of the Planning Act.
10. That the Owner shall retain a qualified landscape architect to prepare and submit go
a Landscaping Plan to the Director of Public Works and the Director of Planning
and Development for review and approval. The Landscaping Plan shall reflect
the design criteria of the Municipality as amended from time to time.
11. The street landscaping for this subdivision must conform to the streetscape and
landscaping guidelines for the Bowmanville West Main Central Area. All street
landscaping will be subject to the approval of the Director of Engineering
Services at the engineering approval stage of the development process. -�
12. The storm water drainage works and facilities necessary for this development
must be constructed in accordance with the West Side Creek Master Drainage
Study, dated October 21, 1997, prepared by G.M. Semas and Associates and as
finally approved by the Director of Engineering Services. This shall include any
temporary works that are deemed necessary by the Director of Engineering aw
Services to provide for this development.
13. That the Owner retain a professional engineer to prepare and submit a.-Master "`
Drainage and Lot Grading Plan to the Director of Public Works for review and
approval. All plans and drawings must conform to the Municipality's Design
Criteria as amended from time to time. wo
14. The Owner will be required to construct Bowmanville Boulevard from Clarington
Boulevard to a point just east of the existing private road (future Street G in the
Bowmanville West Main Central Area Secondary Plan) that is situated on the
east side of the Canadian Tire Store. A temporary turning circle must be
constructed in the Bowmanville Boulevard road allowance immediately to the
east of the new entrance onto the existing private road. The final design will be
subject to the approval of the Director of Engineering Services.
15. The new section of Clarington Boulevard must be centred within the road
allowance. This requirement must be incorporated into the engineering design for
the subdivision. Sidewalks must be provided on both sides of Clarington
Boulevard and Bowmanville Boulevard in a manner satisfactory to the Director of
Engineering Services.
16. A temporary turning circle will be required at the southerly terminus of Clarington
Boulevard. The location for the proposed turning circle must be indicated on
future engineering submissions in support of this application.
17. The Owner will be responsible for 100% of the cost, financial or otherwise, for
any external traffic improvements, both on public roads and private driveways,
622
us
,,," that are deemed necessary by the Director of Engineering Services to provide for
the subject development.
ow 18. The Owner will be required to provide a Transportation Implementation Report
that is satisfactory to the Director of Engineering Services. The required Report
must identify the proposed strategy for implementing all of the road
aw improvements as well as any other improvements that are necessary to facilitate
development of the subdivision. The Report must demonstrate that the existing
road network (both public and private) within the Bowmanville West Main Central
4W Area will not be adversely impacted either during, or after, the construction of the
proposed development.
am 19. The Owner will be responsible for 100% of the cost, financial and otherwise for
any traffic control measures that are deemed necessary by the Director of
Engineering Services on any existing municipal roads, new municipal roads or
.., private roads.
20. That the Owner shall enter into a Subdivision Agreement with the Municipality
�.. and agree to abide by all terms and conditions of the Municipality's standard
subdivision agreement, including, but not limited to, the requirements that follow.
VW 21. The Owner will be required to establish a geodetic benchmark in the vicinity of
Clarington Boulevard and Bowmanville Boulevard that will serve as vertical
control for the proposed development. The Owner will be responsible for 100% of
the cost of establishing this benchmark. The benchmark must be instalted prior to
any authorization to commence work on the subject subdivision.
1•• 22. That the Owner shall provide and install sidewalks, street lights, temporary
turning circles etc. as per the Municipality's standards and criteria.
-- 23. That the Owner shall cause all utilities, including, hydro, telephone, Cable TV,
etc. to be buried underground.
- 24. That prior to the issuance of building permits, access routes to the subdivision
must be provided to meet Subsection 3.2.5.2(6) of the Ontario Building Code
and, that all watermains and hydrants are fully serviced and the Owner agrees
that during construction, fire access routes be maintained according to
Subsection 2.5.1.2 of the Ontario Fire Code, storage of combustible waste be
maintained as per Subsection 2.4.1.1 and open burning as per Subsection
'"' 2.6.3.4 of the Ontario Fire Code.
25. No building permit shall be issued for the construction of any building on any
'— residential block on said plan, until the exterior architectural design of each
building and the location of the building on the lot has been approved by the
Municipality of Clarington.
623
.r
26. No residential units shall be offered for sale to the public on said plan until such -�
time the exterior architectural design of each building has been approved by the
Director of Planning Services.
27. That the Owner shall provide the Municipality, at the time of execution of the
subdivision agreement unconditional and irrevocable, Letters of Credit
acceptable to the Municipality's Treasurer, with respect to Performance
Guarantee, Maintenance Guarantee, Occupancy Deposit and other guarantees
or deposit as may be required by the Municipality.
28. That the Owner shall
pay to the Municipality, the development charge in
accordance to the Development Charge By-law as amended from time to time,
as well as payment of a portion of front end charges pursuant to the
Development Charge Act if any are required to be paid by the Owner.
29. That the Owner supply on disk, in a CAD format acceptable to the Municipality a
copy of the proposed Plan of Subdivision as Draft Approved.
30. Prior to any on-site grading or construction or final approval of the plan, the
Owner shall submit and obtain approval from the Municipality of Clarington, and
the Municipality of Clarington and the Central Lake Ontario Conservation
Authority for reports describing the following: -�
a) the intended means of conveying stormwater flow from the site, including
use of stormwater techniques which are appropriate and in accordance
with the provincial guidelines. [The stormwater management facilities must
be designed and implemented in accordance with the recommendations of
the West Side Creek Master Drainage Plan, Addendum No. 31;
b) the anticipated impact of the development on water quality, as it relates to
fish and wildlife habitat once adequate protective measures have been
taken;
c) the means whereby erosion and sedimentation and their effects will be
minimized on the site during and after construction in accordance with the
provincial guidelines. The report must outline all actions to be taken to
prevent an increase in the concentration of solids in any water body as a
result of on-site or other related works, to comply with the Canada
Fisheries Act; and
rr
31. The Owner shall submit an updated noise and vibration study, including
recommendations for this development once the Final grades and engineering for
the site have been established. The recommendations for noise attenuation
measures are to be implemented through the Municipality of Clarington
subdivision agreement, which is registered on title, and shall include any required
warning clauses as identified in the acoustic report. A copy of the executed
624
we
„m agreement shall be provided to the Regional Municipality of Durham and CP Rail
to facilitate clearance of this condition.
„m 32. The Owner shall provide for the extension of such sanitary sewer and water
supply facilities which are external to, as well as within, the limits of this plan that
are required to service this plan. In addition, the Owner shall provide for the
,0 extension of sanitary sewer and water supply facilities within the limits of the plan
which are required to service other developments external to this subdivision.
Such sanitary sewer and water supply facilities are to be designed and
YAW constructed according to the standards and requirements of the Regional
Municipality of Durham. All arrangements, financial and otherwise, for said
extensions are to be made to the satisfaction of the Regional Municipality of
.. Durham, and are to be completed prior to final approval of this plan.
33. Prior to entering into a subdivision agreement, the Regional Municipality of
aw Durham shall be satisfied that adequate water pollution control plant and water
supply plant capacities are available to the proposed subdivision.
34. The Owner shall satisfy all requirements, financial and otherwise, of the Regional
Municipality of Durham. This shall include, among other matters, the execution of
a subdivision agreement between the Owner and the Region concerning the
�• provision andinstallation of sanitary sewers, water supply, roads and other
regional services.
35. The subdivision agreement between the Owner and the Municipality of
Clarington shall contain, among other matters, the following provisions:
*- a) The Owner agrees to include provisions whereby all offers of purchase and
sale shall include information that satisfies Subsection 59(4) of the
Development Charges Act, 1997.
b) The Owner agrees to fulfill the requirements of the Master Drainage Study as
they apply to this site to the satisfaction of the Municipality of Clarington and
the Central Lake Ontario Conservation Authority.
c) The Owner agrees to place the following in all agreements of purchase and
sale between the Developer and all prospective home buyers:
i) Due to the proximity of this plan to the St. Lawrence and Hudson Railway
"Due
should be aware that traffic noise may interfere with
.. Y some
activities of the dwelling occupants."
ii) "Despite the noise control features implemented within the development
and/or within the individual dwelling units, noise levels from the adjacent St.
Lawrence and Hudson Railway may occasionally interfere with some
activities of the dwelling occupants."
625
�.
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iii) "Purchasers and tenants are warned of the existing of St. Lawrence and ..
Hudson Railway's operated right-of-way; the possibility of alterations to or
an expansion of its rail facilities thereon in the future, including the
possibility that the Railway may expand its operation, which expansion •
may affect the living environment of the residents notwithstanding the
inclusion of noise and vibration attenuating measures in the design of the
subdivision and individual units, and that the Railway will not be
responsible for complaints or claims arising from the Railway's use of its
facilities and/or operations
d) The Owner agrees to implement those noise control measures recommended
in the Noise Report required in Condition 32.
e) The Owner agrees to install a noise attenuation barrier and/or a fence along
the mutual property line with the Railway right-of-way to the satisfaction of the
St. Lawrence and Hudson Railway.
f) The Owner agrees to construct a 1.83 metre high chain link fence along the
common property line of the railway and the subdivision. The Owner shall
also agree to include a covenant running with the lands, in all deeds, obliging
the purchasers of the land to maintain the fence in a satisfactory condition at
their expense w,
36. Prior to final approval of this plan for registration, the Director of Planning
Services for the Municipality of Clarington shall be advised in writing by:
a) Central Lake Ontario Conservation Authority, how Conditions 30 and 35 b)
have been satisfied; .,
b) Durham Region Planning Department, how Conditions 31 to 34 inclusive
have been satisfied; ..
c) St. Lawrence and Hudson Railway, how Conditions 31 and 35 c) to 35 f)
inclusive have been satisfied.
NOTES TO DRAFT APPROVAL
1. If final approval is not given to this plan within three years of the draft approval
date, and no extensions have been granted, draft approval shall lapse and the
file shall be CLOSED. Extensions may be granted provided valid reason is given
and is submitted to the Director of Planning Services for the Municipality of
Clarington well in advance of the lapsing date.
626 �'
VM
2. As the Owner of the proposed subdivision, it is your responsibility to satisfy all
r. conditions of draft approval in an expeditious manner. The conditions of draft
approval will be reviewed periodically and may be amended at any time prior to
final approval. The Plannin g Act provides that draft a
at any time prior to final a p pproval, may be withdrawn
pproval.
3. All plans of subdivision must be registered in the Land Titles system within the
Regional Municipality of Durham.
.. 4. Where agencies' requirements are required to be included in the local municipal
subdivision agreement, a copy of the agreement should be sent to the agencies
in order to facilitate their clearance of conditions for final approval of this plan.
The addresses and teleohone numbers of these agencies are:
a) Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa,
•. Ontario, LIH 3T3 (905) 579-0411.
b) Regional Works Department, 105 Consumers Drive, Whitby, Ontario, LIN
�- 6A2 (905)668-7721.
C) St. Lawrence and Hudson Railway, 40 University Avenue, Suite 807,
�- Toronto, Ontario M5J 1T1 (Attention: Orest Rojik)
627
ATTAR HMI 4
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THE CORPORATION OF THE MUNICIPAITY OF CLARINGTON .o
BY-LAW NUMBER 2002-
.r
being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington
r
WHEREAS the Council of the Corporation of the Municipality of Clarington deems.it
advisable to amend By-law 84-63,as amended,of the former Town of Newcastle to permit .r
the development of a apartment building and residential care facility(ZBA 2001-021).
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NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
..r
1. Section 15.4 "SPECIAL EXCEPTIONS — URBAN RESIDENTIAL TYPE FOUR (R4)
ZONE'is hereby amended by adding thereto the following new Special Exception 15.4.23
as follows:
"15.4.23 URBAN RESIDENTIAL EXCEPTION(R4-23)ZONE •
Notwithstanding Section 2, 3.1(1),15.1 and 15.2 those lands zoned R4-23 on the
Schedules to this By-law shall be subject to the following regulations:
a) Definitions .r►
i) Retirement Home
A residential building maintained and operated for retired persons in need
of residential care where each private bedroom or living area has separate
washroom facilities and a separate entrance from a common hall, and
common facilities are provided for the preparation and consumption of
food. Common lounges, recreation rooms and short term medical care
facilities may also be provided. The term retirement home includes a �
home for the aged as defined by the Homes for the Aged and Rest Homes
Act.
b) Permitted Uses
i) an apartment building
ii) a retirement home
.r
C) Regulations
i) Lot Frontage(minimum) 12 m
ii) Yard Requirements(minimum)
a) Front Yard 4.5 m
b) Interior Side Yard The greater of
4.5 m or 1.5 m for each
storey or partial storey
c) Rear Yard
- 7.5 m; 30 m from a
railway property line
iii) Canopy(minimum) 1.2 metres .rr
628
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- 2 -
2. Schedule "3" to By-law 84-63 as amended, is hereby further amended by
changing the zone designation from:
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"Agricuitural(A)"to"Urban Residential Exception-Holding((H)R4-23)"
3. Schedule"A"attached hereto shall form part of this By-law.
WAR 4. This By-law shall come into effect on the date of the passing hereof, subject to
the provisions of Section 34 of the Planning Act.
BY-LAW read a first time this day of 2002
BY-LAW read a second time this day of 2002
BY-LAW read a third time and finally passed this day of 2002
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
629
This is Schedule "A" to By-law 2002-
passed this day of , 2002 A.D.
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® Zoning to remain "A"
John Mutton. Mayor Patti L Barrie. Municipal Clark
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REPORT
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PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMWTTEE-
Date: Mondav, Mav 6, 2002
Report#: PSD-042-02 File #: ZBA 2002-014 By-law #;
Subject: APPLICANT: GREEN MARTIN HOLDINGS LIMITED
APPLICATION FOR REMOVAL OF HOLDING
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
.. recommend to Council the following:
�.. 1. THAT Report PSD-042-02 be received;
2. THAT the request for the removal of "Holding (H)" symbol for the lands shown on
Attachment 1 within the Clarington Corners development be APPROVED and that the
by-law contained in Attachment 2 be enacted and forwarded to the Region of Durham;
and
3. THAT all interested parties listed in this report and any delegation be advised of
Council's decision.
Submitted by: v 4Cro ,LMCIP, R.P.P. Reviewed by: Franklin Wu,
Director of Planning Services Chief Administrative Officer
RH`LT'DJC'sn
April 30, 2002
CORPORATION
40 TEMPERANCE STREET, BOWMANVILLEONTARIO LIC 3A6 T 905-623-3379 F 905-623-0830
4
REPORT NO.: PSD-042-02
PAGE :
1.0 APPLICATION DETAILS
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1.1 Applicant: Green Martin Holdings Limited
.2 Rezoning: Removal of "Holding (H)" symbol from "Holding — Urban Residentia!
Exception ((H) R1-45) Zone", "Holding — Urban Residential Type Two ((H
R2) Zone', "Holding — Urban Residential Exception ((H) R2-5) Zone",
"Holding — Urban Residential Exception ((H) R2-24) Zone", and "Holding -NO
Urban Residential Exception ((H) R2-25) Zone'.
1.3 Location: Part Lot 17, Concession 1, former Township of Darlington, Bowmanvillepw
The application is for a phase within the Caarington Comers plan of
subdivision adjacent to the St. Lawrence and Hudson Railway line. .�
2.0 BACKGROUND
2.1 Staff received a request from Green Martin Holdings Limited for the removal of the =_
"Holding (H)" symbol from the lands associated within the Clari 7
ngton Comers
subdivision adjacent to the St. Lawrence and Hudson Railway line. The "Holding (H)"
symbol must be removed prior to the issuance of building permits. Attachment 1 shows
the location of the land area for which the holding symbol will be removed.
3.0 STAFF COMMENTS
3.1 The subject property is currently zoned "Holding — Urban Residential Exception ((H) RI-00
45) Zone", "Holding — Urban Residential Type Two ((H) R2) Zone", "Holding — Urban
Residential Exception ((H) R2-5) Zone", "Holding — Urban Residential Exception ((H)�
R2-24) Zone", and "Holding — Urban Residential Exception ((H) R2-25) Zone". The
provisions of the Zoning By-law allow for the removal of the "Holding (H)" Symbol, by'"
By-law, upon Council being satisfied that the uses to be permitted will be adequately
serviced, have appropriate access, and will be used for the purposes intended by the
By-law.
.r
632
rr
REPORT NO.: PSD-042-02
PAGE 3
3.2 A subdivision agreement with the applicant will be registered on title. This agreement
will address all of the Municipality's conditions, financial and otherwise. All applicable
securities and financial contributions have been received from the applicant.
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3.3 . A by-law amendment to remove the "Holding (H)" Symbol is not subject to the normal
appeal period afforded to a standard rezoning application, and accordingly shall be
deemed final and binding should Council rant approval pprovai of same.
4.0 RECOMMENDATIONS
4.1 In consideration of the comments noted above, it is recommended that the Zoning By-
r.. law in Attachment 2 be APPROVED for the removal of the "Holding 9 '( � symbol.
Attachments:
Attachment 1- Key Map
Attachment 2 - By-law for Removal of"Holding (H)" Symbol
Interested parties to be advised of Council's decision:
Kelvin Whalen
Green Martin Holdings Limited
1029 McNicoll Avenue
Scarborough, Ontario
M1W 3W6
633
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634
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 2002-
«. Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington.
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable
to amend By-law 84-63, as amended, of the Corpondiow of the-former Town of Nawcasde in
accordance with application ZBA 2002-014 to permit a subdivision phase within ClarWoon
r.
Comers.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enact as follows:
1. Schedule"3'to By-law 8463,as amended,Is hereby further amended by changing the
zone designation from:
'Holding — Urban Residential Exception ((H) R1-45) Zone' to "Urban Residential
Exception(R1-45)Zone".
'Holding—Urban Residential Type Two ((H)R2)Zone'to"Urban Residential Type Two
(R2)Zone".
"Holding — Urban Residential Exception ((H) R2-5) Zone" to "Urban Residendai
Exception(R2-5)Zone
tam "Holding — Urban Residential Exception ((H) R2-24) Zone" to "Urban Residential
Exception(R2-24)Zone".
"Holding — Urban Residential Exception ((H) R2-25) Zone" to "Urban ReskWWal
Exception (R2-25)Zone".
As shown on the attached Schedule"A"hereto.
2. Schedule"A"attached hereto shall form part of this By-law.
r
3. This By-law shall come into effect on the date of the passing hereof, subject to the
provisions of Section 34 and 36 of the Planning Act, R.S.O. 1990.
BY-LAW read a first time this day of 2002.
BY-LAW read a second time this day of 2002
BY-LAW read a third time and finally passed this day of 2002.
.r
John Mutton, Mayor
635 Patti L. Barre, Municipal Clerk
Schedule This Is to - w 200
passed day of 1 1
SUBJECT
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Leading the Way REPORT
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ENGINEERING SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: MONDAY, MAY 6, 2002 Resolution #:
�- Report #: EGD-23-02 File #: P13.40.28 By-law #:
Subject: HERITAGE PLAQUES ON MUNICIPAL PARKS AND OPEN SPACE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-23-02 be received;
2. THAT Council approve the attached policy for the provision of heritage plaques
on municipal parks and open space;
3. THAT the plaque cost of approximately $1,000 be funded from Engineering
,. Services 2002 Budget; and
4. THAT Mr. And Mrs. Jose be advised of Council's decision and thanked for their
.. suggestion.
Submitted by: Reviewed by:
"`• A.S. Cannella, C.E.T. Franklin Wu
Director of Engineering Services Chief Administrative Officer
PW*ASC*ce
30/04/02
701
REPORT NO.: EGD-23-02 PAGE 2 of
1.0 PURPOSE OF REPORT .d
To establish a policy for the installation of heritage plaques on municipal parks
and open space and to address a request for a plaque by Mr. and Mrs. Jose. ..
2.0 BACKGROUND
At a meeting held on January 28, 2002, Council received correspondence from
Mr. and Mrs. F. Jose (see Attachment #1).
In their letter, Mr. And Mrs. Jose expressed appreciation for Council's decision to
name the new park in Newcastle, Walbridge Park after one of the first settlers in
the area. The letter notes many contributions to the community by Asa E.
Walbridge and his descendants. The letter further requests that an information
plaque be erected on the park site to commemorate the Walbridge family.
This matter was referred to staff for the preparation of a policy and report
addressing the installation of plaques and/or signage to recognize various
individuals. The policy is Attachment # 2 of this report. .�
3.0 COMMENTS
Council adopted a policy regarding memorial tributes in 1998 to name roads,
parks, or facilities after members of Council, members of the community at large
or in recognition of royalty and national tributes. There is also a Volunteer Wall
of Fame located in the Municipal Administration Centre. However, the
Municipality currently has no policy to commemorate significant subjects or
individual contributions to municipal heritage through the installation of a plaque
or sign.
Old
The Ontario Heritage Foundation, a non-profit agency of the Ontario government,
has a provincial plaque program to promote the understanding of significant
provincial heritage subjects. The provincial program may not necessarily
recognize subjects that would be considered significant to Clarington. A program
702
No
REPORT NO.: EGD-23-02 PAGE 3
No
to specifically commemorate Clarington heritage is recommended for subjects or
individuals who have made significant contributions to the heritage of the
municipality. Staff would use the proposed policy to evaluate future requests and
r
make recommendations to Council. The onus for making the case for significant
heritage interest will be the responsibility of the applicant.
The Bowmanville Museum, the Clarke Museum, and the Newcastle Village and
District Historical Society do not have a plaque program. All three groups have
reviewed this report and policy and agree with the establishment of a heritage
plaque program for the Municipality. They are also available to assist staff in the
evaluation of requests from the public.
It is recommended that bronze plaques with raised letters would be the most
appropriate method to commemorate Clarington's heritage. A consistent colour
scheme, text style and letter size would be used on all plaques. The plaques
could be mounted on a metal pedestal or set into a boulder or other masonry
feature (see Attachment#3). The cost for the supply of a 14" x 20" plaque is
approximately $1,000. The cost would vary depending on the exact number of
words. It is anticipated that no more than 2 or 3 requests would be received
annually. As Council approves requests, funding for the supply of the plaque
would be from the Engineering Services annual budget. Installation of the
plaques could be done by Operations.
,. The request by Mr. And Mrs. Jose has been reviewed based on the procedures
outlined in the attached policy and is deemed appropriate. Staff would receive
input from Mr. and Mrs. Jose to finalize the text for the plaque.
,,. In their letter to Council the Jose's offered to share the cost of a plaque with the
Municipality. However it is recommended that the Municipality fund the entire
•w cost of heritage plaques. Future requests would be evaluated based on their
heritage value not by the ability of the applicant to share the cost. Also, requiring
703
REPORT NO.: EGD-23-02 PAGE 4 0"
applicants to share the cost could discourage the public from making requests.
For this reason the offer by the Jose's to share the cost should be acknowledged
with thanks.
The plaque would be unveiled at a park opening in the spring of 2002.
4.0 CONCLUSION �+
As the municipality grows, new public park and open space sites throughout
Clarington will be created. Most sites will have a previous owner and some sort
of history associated with them, however it is important that the criteria for
approving plaques be based on significant Clarington heritage subjects, not
simply to describe the history of a site or a past owner. The criteria used by the
province to adjudicate plaque requests were used as a guide in the preparation
of the attached municipal policy. As requests are received from the public, the
policy will guide staff in its recommendation to Council. The funding for plaques
would come from the Engineering Services Annual Budget.
Attachments:
Attachment #1 - Letter from Mr. and Mrs. Jose
Attachment#2 - Proposed Policy on Heritage Plaques on Municipal Parks and Open
Space
Attachment #3 - Sample Sign Graphic
Party to be advised of Council's decision:
Mr. and Mrs. Jose .�
3600 Lakeshore Road
Newcastle, ON
L1 B 11-9 .•
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3-3-7-9F (905)623-9282
704
ATTACHMENT NO.: 1-
REPORT NO.: EGD-23-02
3600 Lakeshore Rd.,
Newcastle, ON
LIB 1L9
January 22, 2002
Mayor Mutton and Councillors of the Municipality of Clarington,
40 Temperance St.
Bowmanville, ON
L1C 3A6
Re: Walbridge Park, Newcastle
Mayor and Councillors,
We would lilte to express our appreciation to Council for their action in naming this park after
one of the first settlers in the Newcastle area It would be appropriate to have an information
plaque erected at the site to commemorate this pioneer family.
yr. Asa E. Walbridge purchased as the land where the park and subdivision are located in 1816. He
was one of the founding members of the Bond Head Harbour Company in 1838 and the first
recorded religious service in the area was held in his home m 1824. His descendants have been
• active in municipal affairs and community groups up to the present time. They include a reeve of
Newcastle village, another member of council, a posm=er and leaders in various organizations.
We would be willing to share the cost of the
provide ' for the plaque��PPY to meet with the mvmcipal staff to
input plaque.
Yours truly,
Francis and Erla Jose : ,� , .. L.C,w•s.:t
VAN
i.
705
ATTACHMENT NO.: 2 r
REPORT NO.: EGD-23-02
ENGINEERING SERVICES DEPARTMENTAL POLICY
SUBSECTION: SUBJECT: HERITAGE PLAQUES ON
MUNICIPAL PARKS AND OPEN
SPACE
APPROVED BY: COUNCIL DATE APPROVED/ UPDATED:
PURPOSE:
To establish the criteria and procedure for the installation of heritage plaques on municipal parks .
and open space.
POLICY:
Upon written request the municipality will review requests to install heritage plaques on municipal
parks and open space. If approved by Council the municipality will arrange for the supply and
installation of a plaque.
Applicants wishing to commemorate a specific subject or individual must submit a letter complete
with background information to substantiate the importance of the proposed subject in the
heritage of the municipality.
.r
Significant municipal heritage interest will be the criterion by which applications for plaques will
be assessed. The onus for making the case for significant municipal heritage interest rests upon
the applicant. „
Municipal staff will evaluate requests with the assistance of the Clarke Museum, Bowmanville
Museum and/or the ''swcastle Village and District Historical Society, and recommend to Council
acceptance or denial of the request.
Once Council makes a decision the applicant will be notified in writing of the outcome.
If approved municipal staff will work with the applicant and relevant heritage group to develop
text for the plaque.
The funding for plaques will come from Engineering Services annual budget.
MUNICIPALITY OF CLARINGTON ENGINEERING SERVICES DEPARTMENT
G:M1mcarespondance\PoUcy on Heft"Plaques.doc
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Leading the Way REPORT
ENGINEERING SERVICES DEPARTMENT
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Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: MONDAY, MAY 6, 2002
Resolution #:
Report#: EGD-24-02 File #: B.02.12.009 By-law #:
Subject: VALIANT SUBDIVISION, PHASE 1A, BOWMANVILLE, PART OF PLAN
4OM-1852, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-
LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED
WORKS
.. Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
.. recommend to Council the following:
1. THAT Report EGD-24-02 be received;
2. THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other
related Works, constructed within Phase 1A, part of Plan 40M-1852; and
3. THAT Council approve the by-law attached to Report EGD-24-02, assuming
.. certain streets within Phase 1A, part of Plan 40M-1852 as public highways.
Submitted by:
Reviewed by:
A.S. Cannella, C.E.T. Franklin Wu
Director of Engineering Services
Chief Administrative Officer
AHC*ASC*ce
04/29/2002
708
REPORT NO.: EGD-24-02 .1
PAGE 2
1.0 BACKGROUND as
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision so
Agreement, registered August 29, 1996, with Halloway Holdings Limited to
develop lands by plan of subdivision, located in Bowmanville and described as ,,M
Plan 40M-1852 (Attachment 1). The agreement required the developer to
construct all roadworks, including hot-mix paving, sidewalks. curb and gutter, we
street trees, a storm drainage system and streetlights, hereinafter referred to as
the 'Works'.
1.2 The Subdivision Agreement provides for the separation of the Works into four (4)
stages:
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a) Initial Works;
b) Street Lighting System; am
c) Final Works; and
d) Stormwater Management System
1.3 The Initial Works and Street Lighting System Works were issued 'Certificates of
Completion' and subsequent 'Certificates of Acceptance' by the Director of
Engineering Services, as per the maintenance requirements set out in the
Subdivision Agreement.
1.4 There are no Stormwater Management System Works associated with this
project.
1.5 The Final Works were issued a 'Certificate of Completion' dated February 11,
2000. This initiated a one (1) year maintenance period which expired on
February 11, 2001. The Works have been re-inspected and all deficiencies have
now been rectified to the satisfaction of the Director of Engineering Services.
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709
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REPORT NO.: EGD-24-02
PAGE 3
1.6 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works for
Phase 1 A only. The Subdivision Agreement requires Council approval prior to
the issuance of any 'Acceptance Certificate' for Final Works.
1.7 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to
permit the Municipality to assume certain streets within Phase 1 A, part of Plan
40M-1852, as public highway (Attachment 2).
Attachments:
Attachment 1 - Key Map
Attachment 2 - Proposed By-law
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-9282
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VALIANT SUBDIVISION
PLAN 40M-1852
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PHASE 1 B
( Meadovwiew Blvd
BOWMANVILLE
Engineering Services
REPORT EGD-24-02
Ll ATTACHMENT NO. 1 JAN.2002
71 1
ATTACHMENT NO.: 2
REPORT NO.: EGD-24-02
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2002-
"" Being a By-law to establish, lay out and dedicate certain lands
as public highways and to assume certain streets within the
Municipality of Clarington as public highways in the
Municipality of Clarington.
NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby
enacts as follows:
1. THAT the streets and blocks shown on Plan 40M-1852 and listed below and
listed in this section, all being in the Municipality of Clarington, in the Regional
Municipality of Durham, are hereby accepted by the Corporation of the
Municipality of Clarington as public highways, and assumed by the said
Corporation for public use:
Goodwin Avenue
Laurehaood Street
Birmingham Avenue
Willey Drive
Somerscales Drive
Block 134
Blocks 139 and 141
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BY-LAW read a first and second time this 131"day of May 2002.
BY-LAW read a third time and finally passed this 131'day of May 2002.
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John Mutton,Mayor
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v. Patti L. Barre, Municipal Clerk
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OPERATIONS DEPARTMENT
'fleeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6, 2002
Report#: OPD-006-02 File #: By-Law #:
Subject: Volunteers
Recommendations: It is respectfully recommended that the General Purpose and
- Administration Committee recommend to Council the following:
1. THAT the Safety Guidelines for Volunteers be approved; and
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2. THAT the appropriate Department take a leadership role in reviewing
volunteer activities on municipal property; and
3. THAT
the appropriate Department meet with existing committees and
volunteer associations to explain and promote the Safety Guidelines
Submitted by:
_ Reviewed by:
FredeAlc orvath, B.A., R.D.M.R., R.R.F.A. Franklin Wu, M.C.i.P.
Director of Operations 801 1 Chief Administrative Officer
� V
REPORT NO.: OPD-006-02
PAGE 2
BACKGROUND AND COMMENT
Over the past years the Municipality has been fortunate to have community minded
individuals and organizations that have volunteered their time to make a significant
contribution in improving our Clarington open space environment.
As volunteers are faced with different types of situations, when becoming involved
with a community initiative, it is important that safety guidelines are adopted to
ensure that all parties understand the activities and the potential hazards.
Volunteers should be provided with the same direction and orientation in performing
their services, as would municipal employees, in order that these activities are
conducted in a safe manner.
The Municipality has enjoyed successful work initiatives with various volunteer
activities across the Municipality. This report will focus on the volunteer activities in
our open space, trails and park development system.
P y em.
PROCEDURE
Volunteer workers are protected ers
p ons under the Municipality's liability policy only
for activities or work they conduct or perform at the Municipality's direction and
within the scope of their duties to the Municipality. All activities should be carried out
in accordance with guidelines and standards set by the Municipality with ongoing
awareness and periodic program checks. Attached is a copy of the Municipality's
Safety Guidelines for Participants. It is structured for the roadside cleanup program,
but the provisions are equally applicable to other volunteer initiatives in the
Municipality's open space.
The Municipality cannot dismiss the importance of reviewing the scope of work and
the risk involved to the public and to the volunteers.
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REPORT NO.: OPD-006-02
PAGE 3
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MUNICIPAL RESPONSIBILITIES
.1 The Municipality agrees to approve the project's scope of activities to be
performed by the groups if all conditions have been met.
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he Municipality will provide periodic project awareness ana safety training to
'the authorized group representatives.
3 The Municipality will provide an on call staff resource for all approved volunteer
activities.
VOLUNTEER GROUP RESPONSIBILITIES
Volunteers participating in an approved project agree to appoint or select an
authorized group representative to be the liaison for the group.
The Volunteer Group will ensure that all participants will receive and be familiar with
the Volunteer Safety Guidelines and abide by all terms and conditions as may be
required by the Municipality.
LEAD DEPARTMENT
+ When a volunteer activity is being planned for either the open space, trails or
parkland system, the Operation Department will assume the lead role in terms of site
inspection, activity orientation and municipal liaison. The Operations Department
partment
will utilize their after hours duty supervisor program in the event of an emergency or
additional assistance. All Municipal Departments including Planning Services and
Engineering will also play significant roles in terms of planning, volunteer initiatives,
detailed drawings, etc. and will be included in the
review process before an activity is
approved.
803
REPORT NO.: OPD-006-02 PAGE 4
SCHOOL BOARD INVOLVEMENT
As outlined in the Ministry of Education's Policy and Program memorandum 124,
Community Involvement Program, the Board's liability insurance will protect the
students and community sponsors against liability lawsuits that may arise from the
student's activities in the Community Involvement Program.
The Board's insurance does not cover the sponsors against lawsuits that arise from
the volunteer's negligence nor for student injuries in the workplace. The Municipal ,
liability insurance policy would be expected to respond to cover the volunber activity
for suits arising out of the volunteer's negligence.
It is imperative that all students involved in any volunteer initiative approved by the
Municipality are provided with safety instructions and training and are properly
supervised.
804
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REPORT NO.: OPD-006-02
PAGE 5
Attachments:
Attachment#1 - Volunteer Program Guidelines
Attachment#2 - Volunteer Work/Services Agreement
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE,ONTARIO L1 C 3A6 T(905)263-2292 F(905)263-4433
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PARTICIPANT RESPONSIBILITIES
Volunteers participating in an approved project agree to:
• Appoint or select an Authorized Group Representative (AGR)to be liaison for the group.
• Ensure that the Authorized Group Representative(s)attend an annual safety meeting provided by the
Municipality and, in turn, supply safety training to the participants. All participants must receive and be
familiar with the contents of the Municipal safety brochure"Safety Guidelines for Participants'before
participating. Obey and abide by all laws and regulations relating to safety and such terms and
conditions as may be required by the Municipality.
• Make arrangements for off road parking or shuttle bus-type of travel to the work site.
• Know where the nearest pay phone is or have a cellular phone available for emergencies.
• Ensure provision of all transportation, supervision, safety equipment and medical/first-aid kits.
• Ensure that the AGR contacts the Operations Department a minimum of 72 hours prior to beginning to
obtain a Road Occupancy Permit(ROP) if necessary.
• Wear an Operations Department provided safety vest if required at all times and any additional
appropriate safety apparel (e.g. work gloves and sturdy foot wear like work boots)during the pick-up.
• Do not work or enter upon adjoining private property.
• Do not work on the road surface, paved or gravel shoulders, paved medians, in tunnels, on
overpasses, or around other structures or locations that could pose a danger to the participant.
• Wear protective eyewear(e.g. sunglasses)and clothing that will not impair movement.
• Not wear attire that might divert the attention of motorists during clean-up activities.
• Ensure that no individual under the age of twelve (12) participates.
• Provide supervision by one adult(19 years of age or older)for every five(5) or less participants 12— 18
years of age. The Operations Department reserves the right to limit the number of participants working
on any volunteer activity.
• Ensure no participant possesses or consumes alcoholic beverages immediately before or during clean-
up activities.
• Suspend work when weather conditions become inclement(i.e. fog, rain, drizzle, high wind,electrical
storms, etc.).
• Ensure that no pets or infant children or toddlers are present at the clean-up site.
• Work only during daylight hours(1 hour after sunrise and 1 hour before sunset).
• Display appropriate warning signs and designate presence of vehicles parked on the shoulder in high
speed traffic areas by deploying traffic pylons around them during volunteer activity.
• Flag (fluorescent ribbon)closed containers, heavy objects or suspected hazardous materials for pick-
up and disposal later by Operations Department staff. Identify these to your group representative.
808
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Surrender items of personal value(wallet, purse, camera etc.)found on road allowance to the nearest
police station.
• Ensure that no promotional signs, posters or other display material are brought to the adopted section
during the project.
• Place filled trash bags at the designated pick-up site(s)or approved landfill sites as prearranged by the
Operations Representative and the Authorized Group Representative.
• Notify the Operations Department contact person immediately after each project day if thetilled litter
bags have been arranged to be removed by Operations crews.
• Ensure that litter pick-ups do not occur on any inappropriate times noted in the AGREEMENT.
• Return all loaned items to the Department at the completion of each pick-up. Failure
in the group or individual being billed for the replacement value of the items. to do so will result
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MUNICIPAL RESPONSIBILITIES
The Municipality agrees to:
• Approve the projects scope of activities to be performed by particular groups if all conditions have
been met.
Provide or loan out safe vests warning mg signs, fluorescent ribbon and traffic pylons.
• Provide periodic project awareness and safety training to appropriate Authorized Group
Representatives.
• Provide an"on call"staff resource for all volunteer activity.
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• Monitor to ensure the objectives of the program are met.
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MUNICIPALITY OF CLARINGTON
Volunteer Program
2002
Municipality of Clarington Operations Department Liaison
Name:
Phone Number:
Group Name or Activity Name
Contact Name:
Phone Number:
Activity Date:
Rain Date:
Orientation Session:
810 w
ATTACHMENT#2 TO REPORT#OPD-006.
VOLUNTEER WORK/SERVICES AGREEMENT
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TO THE VOLUNTEER: Review the information below and if required discuss it with your
Parent/Parental Guardian. Should you choose to perform volunteer work or services for the
Municipality of Clarington,please return this completed form with all the required signatures to
the Operations Department at the Municipality of Clarington.
1. I would like to perform volunteer work for the Municipality of Clarington.
2. I understand and agree-to adhere to the following:
❑ Abide by all the rules of the Municipality of Clarington.
it
❑ Perform the volunteer work in a safe and conscientious manner.
❑ Follow the instructions of any and all on-site supervisors.
7 Always ensure that someone knows where 1 am throughout the day.
❑ Stay on the Municipality of Clarington property while performing the volunteer work/services.
3. I understand that it is my responsibility to make the Municipality of Clarington aware of
any medical conditions that I have,and which they should be aware of. (Such as
allergies,Diabetes,etc.). I further agree to bring with me the appropriate medication
which I may need.
Medical Condition:
Known Allergies:
Medication needed:
In a case of an emergency please notify: Phone#
Relationship to participant: Doctor Name:
Doctor Phone#
4. I agree to discuss all Health and Safety concerns with the Municipality of Clarington and
may require the following personal protection equipment:
5. I will et this equipment from:
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The above paragraphs have been fully explained to me and I understand them. I also understand
that failure to comply with any of the above requirements,means that I am no longer eligible to
perform volunteer work or services for the Municipality of Clarington. I understand that the
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Municipality of Clarington has a"Zero Tolerance"policy in terms of deviation from any and all
their rules,especially concerning Health and Safety.
I further agree to release,remise and forever discharge the Corporation of the Municipality of
Clarington,its directors,officers,elected officials,employees and agents, from any causes of
action,obligations,liabilities,claims,complaints,and demands of every nature or kind which
may arise out of my performance of volunteer work/services for the Municipality of Clarington.
Volunteer Name: Witness Signature
Parent Signature(If Volunteer is under 18 years of age)
Volunteer Signature:
Date:
PARENT/PARENTALGUARDIAN CONSENT
(To be completed if Volunteer is under 18 years of age)
TO THE PARENT/GUARDIAN: Please review and complete this form if you wish to have
our child y
y perform volunteer work or services for the Municipality of Clarington.
❑Yes ONo My child (volunteer name)has my permission
to perform volunteer work/services for the Municipality of Clarington.
OYes ONo I understand that my child may be exposed to certain elements of risk while
participating in this program. I have discussed these risks,including poeeible
injuries with my child and explained to my child the importance of adhering to
all of the Municipality's rules,especially concerning Health and Safety.
❑Yes ONo Should my child require medical assistance,I hereby give my permission for the
Municipality of Clarington to take my child(by car or ambulance),to the nearest
medical facility or hospital and/or administer any necessary first aid treatment.
❑Yes ONo I understand that the Municipality of Clarington has a"Zero Tolerance"policy in
terms of deviation from their rules. In the event that my child breaches any of
the Municipality of Clarington's rules,I can be reached at( ) -
and I will be responsible for ensuring that my child gets home safely,at my
expense,and immediately upon request by the Municipality.
I further agree to release,remise and forever discharge the Corporation of the Municipality of
Clarington,its directors,officers,elected officials,employees and agents, from any causes of
action,obligations, liabilities,claims, complaints,and demands of every nature or kind which
may arise out of my child's performance of volunteer work/services for the Municipality of
Clarington.
Parent/Parental Guardian Signature
Date:
812
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REPO T
OPERATIONS DEPARTMENT
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Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6, 2002
Report#: OPD-007-02 File#: By-Law#:
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Subject: Lease Arrangement with Toronto Great Lakes College=
Recommendations: It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report OPD-007-02 be received; and
2. THAT a lease agreement between the Municipality of Clarington and the
Toronto Great Lakes College be approved, as set out in Attachment One; and
3. THAT the attached By-law marked as Attachment Two, be approved
authorizing the Mayor and Clerk to execute the necessary agreement.
Submitted b
Reviewed by:'
Frederick J. Horvath, B.A., R.D.M.R., R.R.F.A. Franklin Wu, M.C.I.P.
?"Director of Operations Chief Administrative Officer
813
REPORT NO.: OPD-007 -02 PAGE 2
2.0 BACKGROUND
2.1 The Toronto Great Lakes College has approached the Municipality of
Clarington over the past few years about the possible Community use of their sports
fields. Staff has investigated the fields situated at the north side of the campus, as
well as the main soccer pitch at the south end of their property.
2.2 The softball diamond on north side is in need of much reoair since the
existing backstop would have to be relocated and a new infield prepared. This
location does not have accessible parking areas and may cause some security
problems to the College.
2.3 The main soccer pitch is in reasonable shape and can be utilized-in our 2002
season. Staff would also place two mini soccer fields north of the main field to
accommodate the current demands of our outdoor sports users.
3.0 TERMS AND CONDITIONS
3.1 As part of the Terms and Conditions, the Municipality P tY would be responsible
for all field maintenance, which may include seeding, rolling and grass maintenance.
3.2 The Municipality will make any improvement to the sport fields consistent with
the provision of safe playing surface for recreational purposes.
3.3 The Municipality will control all bookings for the use of the sports fields from
Monday to Friday - 5:OOpm to 9:OOpm and on Saturday between 8:OOam to 8:OOpm
814
REPORT NO.: OPD-007 -02
PAGE 3
4.0 GREAT LAKES COLLEGE OF TORONTO
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4.1 Representatives for the College have reviewed the Terms and Conditions and
are in agreement. They took forward in partnering with the Department and the
Community.
Attachments:
Attachment#1 - Agreement
Attachment#2 - By-law
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„ CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE,ONTARIO L1 C 3A6 T(905)263-2292 F(905)263-4433
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ATTACHMENT#1 TO REPORT#OPtat
BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
(Hereafter called the Tenant)
and
THE GREAT LAKES COLLEGE OF TORONTO
(Hereafter called the Landlord)
To hold the lands and premises(mown as the Great Lakes College of Toronto,2828
Concession Street East,Bowmanville,Ontario L 1 C I KS, for a term of two years from the
date hereof.
The tenant to pay$2.00 per annum of lawful money of Canada.to be due and payable
upon execution of the agreement and on the anniversary of the agreement thereafter.
1• The Tenant covenants with the Landlord as follows:
a) To pay rent.
b) To provide public liability and property damage insurance,in the amount
acceptable to the Director of Finance.
c) To maintain the lands in good order.
d) To refrain from erecting any permanent structure of whatever kind upon
the leased land.
e) To maintain and keep the Property in a clean and tidy condition and not
permit objectionable material of any kind to be accumulated,
2. The Landlord covenants with the Tenant as follows:
a) For quiet enjoyment.
b) To Permit the Tenant to make such improvements to the land that they
deem appropriate at their cost and such improvements will become a
liability upon the title of the lands.
c) The parties may terminate this lease by giving notice in writing and the
effective date of such termination shall be six months after such notice is
received.
3. For the Purposes of this lease notice of termination shall be in writing and
shall in the case of the Landlord,be delivered to the Clerk of the
Municipality of Clarington,40 Temperance Street.Bowmanville,Ontario
L1C 3A6.
4• The Tenant will not be held responsible for any levies,taxes,etc. for the
use of lands as described.
816
ATTACHMENT 12 TO REPORT#OPD-+
THE CORPORATION OF THE MUNIICIYALI'1•Y OF CLARINGTON
BY-LAW 2002
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j Being a By-law to authorize the execution by the Mayor and Clerk of an
irr Agreement between the Municipality of Clarington and Toronto Cat
Lakes College for the use of their sports fields.
r NOW THEREFORE the Council of the Corporation of the Municipality of Cl
follows: arington hereby enacts as
• THAT the Mayor and Clerk on behalf of the Municipality are authorized to execute an
Agreement with the Toronto Great Lakes Coile¢e to implement the recommendations contained
n Report OPD-007-02.
BY-LAW read a first and second time this 13 day of`fay 2002.
BY-LAW read a third time and finally Passed this 13 day of May 2002. .
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John Mutton,Mayor
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Patti L.Barrie,Municipal Clerk
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EPO T
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OPERATIONS-DEPARTMENT
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Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6, 2002
Report#: OPD-008-02 File #: By-Law#:
Subject: West Nile Virus
r" Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to the following:
1. THAT Report OPD-008-02 be received; and
2. THAT the Municipality of Clarington endorse the West Nile Virus Response
Plan in Principle
g! 3. THAT the Region of Durham Health Department be advised of Council's
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direction
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Submitted by:F re—rd Reviewed � �"
ck . H , R.D.M.R., R.R.F.A. Franklin Wu, M.C.i.P.
Director o perations Chief Administrative Officer
818
REPORT NO.: OPD-008-02 PAGE 2
1.0 BACKGROUND
The West Nile Virus causes a viral disease and is spread to humans by
mosquitoes. West Nile Virus was first identified in the Western Hemisphere in
New York City in 1999. On August 22, 2001 the first West Nile Virus positive
birds were identified in Windsor and Oakville, Ontario. The first b ositive bird
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in Durham Region was submitted on August 29, 2001. In 2001, five West
Nile Virus positive birds were confirmed in Durham Region, ail in the Town of
Whitby. In Ontario the 2001-surveillance yielded about one hundred and
twenty-one positive birds in twelve health units and positive mosquito findings
in Peel Region and Windsor. On May 23, 2001 the Regional Council of
Durham received the final draft of the Durham Region West Nile Virus
Response Plan and it was forwarded to the area municipalities for review and
approval.
2.0 WEST NILE VIRUS RESPONSE PLAN
The aim of the response plan for the Region of Durham is to ensure that there
is an effective response to the presence of the West Nile Virus in the Region.
The Objectives of the Plan are:
• To limit the impact of the West Nile Virus on human health
• To reduce the availability of mosquito breeding grounds
• To educate the public about personal protective measures
• To provide timely, authoritative information on the West Nile Virus to
health professionals, the public and the media
• To employ the principals of Integrated Pest Management to reduce the
risk that mosquitoes could pose to humans.
2.1 Region of Durham Health Department
The plan involves all area municipalities and the Durham Region Health
Department. The Region will lead the communication on information, co-
ordinate sentinel bird surveillance, conduct mosquito surveillance, investigate
human cases of the West Nile Virus, maintain inventory of municipal maps
819
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60 REPORT NO.: OPD-008-02
PAGE 3
identifying mosquito breeding sites and provide advice, guidance etc. on
mosquito abatement.
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' 2.2 Area Municipalities
Under this plan area municipalities will report dead sentinel birds to the
Region, identify and map potential mosquito breeding sites on municipal
property, have representation on the Durham Region West Nile Virus
i Response Committee and administer and implement a mosquito abatement
program in accordance with Health Canada's Guidelines.
2.3 Municipality of Clarington
The Municipality has actively participated with the Region West Nile Virus
Preparedness Committee since early 2001. Staff is in agreement that the
Region of Durham Health Department should take the lead in surveillance,
communication and preparedness. Clarington will continue to assist in lead
source reduction and vector control activities. However, there are some
concerns about implementing a mosquito abatement programs if necessary.
L The use of chemicals in an abatement program will have to be investigated to
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determine if there are any environmental and/or health risks before
implementing.
3.0 CONCLUSION
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The Municipality of Clarington supports the Region of Durham's Response
6 Plan in principle. Clarington will continue to work with the Durham Region
West Nile Virus Response Committee with respect to surveillance, control
6 and prevention.
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET,BOWMANVILLE, ONTARIO L1C 3A6 T(905)263-2292 F(905)263-4433
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REPORT
EMERGENCY AND FIRE SERVICES
' Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: MAY 6, 2002
Report#: ESD-008 -02 File # 10.12.16 By-law#
1
Subject: EMERGENCY PLAN TRAINING EXERCISE
' Recommendations:
' It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
' 1.) THAT Report ESD-008-02 be received for information purposes.
1
Submitted by: I
Reviewed b
' Michael G. CreigH on, CT, CMM11 Franklin Wu, M.C.I.P.
Director Emergency & Fire Services Chief Administrative Officer
' MGC:sr
901
REPORT NO.: ESD-008-02 PAGE 2 '
BACKGROUND AND COMMENT
In January of this year, preparations started for a "real time" exercise for the Municipality '
of Clarington, which actually took place on March 22, 2002. The intent of the exercise
was to test the existing draft Emergency Plan and to provide a training exercise for the
staff that would be involved at the Municipal Operations Centre, should an emergency '
occur.
Prior to this, in 1999, staff participated in a training exercise called CANATEX '99 and in
December of that year Durham Emergency Measures Office conducted a "table top"
exercise for Clarington staff.
The benefit of the March 22nd exercise was two fold. We provided staff with much
needed training and we identified needed updates to the Emergency Plan. The
Emergency Plan has to be updated to enable the Municipality to start working on the '
requirements of the proposed Bill 148, the Emergency Management Act.
Staff from the Municipality, in co-operation with other Municipalities in the Region, as well ,
as departments under the Chairmanship of Steve Marchi, Training Co-ordinator from the
Durham Emergency Measures Office, prepared and conducted the "real time"_exercise.
Some
e of the findings that came out of the day were a definite need to review our
Emergency Plan and in particular, the areas of responsibility of the members-0f the ,
Municipal Control Group. These responsibilities changed with the restructuring of the
Municipality in July 2001. Once these responsibilities and, in turn, the actual members of
the Control Group are identified, it is staffs intention to ensure they meld with the '
Nuclear Emergency Plan. The Control Group and it's responsibilities, contained in the
Nuclear Emergency Plan, will also require reviewing and updating.
Staffs objective is to ensure the Nuclear Emergency Plan and Peacetime Plan are '
interchangeable as they relate to staff responsibilities. Once Bill 148 has been passed, it
will require that a Municipality conduct a risk assessment and hazard analysis and has a '
plan for each major hazard within the Municipality. This Municipality may have to
expand on the three existing plans, the Nuclear Emergency Plan, the Peacetime
Emergency Plan and the Ganaraska Forest Plan to ensure that staff can work with any ,
and all plans.
After the "real time" exercise, another area identified as needing review, was the actual ,
Municipal Operations Centre. It was deemed to be congested, noisy, needing more work
stations, more wall space for maps and more room for staff to work and meet in working
groups. '
902 Continued....
tREPORT NO.: ESD-008-02
PAGE 3
Staff also recognized that not having the Mayor in the Operations Centre kept him out of
' the information sharing process. Any future expansion of the Operations Centre will
include a recommendation that an office be built for the Mayor, to keep him as part of
the Control Group, but allow for the privacy required for meetings and making and
' receiving calls.
The Public Information Officer suggested she could function better out of the Operations
Centre as the noise level and constant working of the group made it difficult for her to
conduct her responsibilities.
it was found, during the "real time" exercise, that more computers were required to
assist with information sharing and record keeping. Access to the Internet and G.I.S.
mapping would also be valuable tools. It was identified during this exercise that more
telephone lines were required and more staff to handle public requests for information.
There were many other concerns that were identified by staff and observers who
' participated to provide staff with what they saw as areas where changes may be
required. The feedback provided by these observers was extremely helpful and for that
we extend our appreciation to all who took part.
' Where from here:
The next step in the process will be to go into an in depth review of all the
recommendations, findings and suggestions that came from the exercise and
subsequent debriefing. These findings will be incorporated into a new draft of the
' Emergency Plan that will be before Council in the fall of this year.
With respect to the Capital Expenditures being recommended, staff has retained the
assistance of Mr. Paul McIntosh of Thomas E. Brown Architect Inc. to assist in the
preparation of a draft plan for the Municipal Operations Centre expansion.
' Staff will be bringing forth a subsequent report, also in the fall, identifying the costs
related to the expansion, computer and telephone requirements and proposed funding,
including possible Joint Emergency Preparedness Plan (J.E.P.P.) funding assistance,
for Council's consideration. This report will be a joint effort between the Finance
Department and Emergency Services Department.
' It should also be noted that Ontario Power Generation has offered staff support in the
preparation of the new draft Emergency Plan. This assistance will be well received
' given the need to complete the risk and hazard studies required by Bill 148 during the
same time frame, and preparation and modification of the other plans.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO 1-1�3A6 T(905)623-3379 F (905)623-6506
Leading the Way
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6th, 2002
Report#: COD-21-02 File # By-law#
Subject: CO-OPERATIVE TENDER W02-2002, SUPPLY, DELIVERY AND
APPLICATION OF CALCIUM CHLORIDE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-21-02 be received;
2. THAT Miller Paving Limited, Markham, Ontario, with a total bid price of$33,866,00 p lus
applicable taxes),for the Municipality of Clarington's requirements for liquid calcium
chloride(Section 1) being the lowest responsible bidder meeting all terms, conditions and
specifications of the Co-operative Tender W02-2002, be awarded the contract to supply
and apply approximately 200,000 litres of liquid calcium chloride, as required by the
Municipality of Clarington Operations Department;
3. THAT Anco Chemicals Inc., Maple, Ontario, with a total bid ri
p ce of$2,424.80(plus
applicable taxes), for the Municipality of Clarington's requirements for flaked calcuum
chloride(in 36.29 kilo bags), (Section II)being the lowest responsible bidder meeting all
terms, conditions and specifications of the Co-operative Tender W02-2002, be awarded the
portion of the contract to supply and deliver approximately 5,600 kg of flaked calcium
chloride,as required by the Municipality of Clarington Operations Department;
4. THAT pending satisfactory pricing and service and approval by the Durham Purchasing
Co-operative, the contracts be awarded for a second year; and
5. THAT the funds expended be drawn from the approved budget allocation for Operations
Road Maintenance, FORTHWITH.
Submitted b
Reviewed by.
arie Marano, H.B.Sc., C.M.O. Franklin Wu,
Director of:Corporate Services Chief Administrative Officer
1
FriekdWrvaith, RDMR, RRFA, 1201
Director of Operations
MM\LAB\FH\km
REPORT NO.: COD-21-02 PAGE 2
BACKGROUND AND COMMENT
The Municipality of Clarington participated with the Durham Purchasing Co-operative Group to
P p
tender for the supply and application of calcium chloride products.
Subsequently, bids were received and tabulated as follows:
BIDDER TOTAL SECTION 1 - TOTAL SECTION 2-
(Clarington Requirements (Clanngton Requirements
200,000 litres) 5,60akgj
LIQUID CALCIUM CHLORIDE FLAKE CALCIUM CHLORIDE
Miller Paving $367,917.68 No bid
Markham, Ontario
Anco Chemicals Inc. No bid $16,681.33
Maple, Ontario -i
Toronto.Salt&Chemicals No bid $17,663.71
Etobicoke, ON
Bathe & McLellan Bldg. Materials No bid $20,033.00
Oshawa, Ontario
Asphalt Engineering Ltd. No bid $21,188.75
Mississauga, ON
DaLee Dust Control $410,729.13 No bid
Stoney Creek, Ontario
BrennTag Canada Inc. No bid $24,270.75
Etoblcoke, ON
Of the total bid amounts indicated for Sections I and II the Municipality n cipality of Clanngton requirements
amount to$33,860.00 and $2,424.80 (plus applicable taxes)respectively.
After review and analysis of the bids by Purchasing and Operations, it was mutually agreed that the
bid from Miller Paving Limited, Markham, Ontario, be recommended for the contract for liquid
calcium chloride (Section 1)and that Anco Chemicals Inc., Maple, Ontario, be recomrr>anded for the
contract for flaked calcium chloride in 36.29 kilo bags (Section 11).
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
1202
REPORT NO.: COD-21-02
PAGE 3
The tendered prices from Miller Paving Limited and Anco Chemicals Inc., Maple, ON., reflect
approximately a 5.16% and 4.97% increase respectively over those tendered in 2000.
Due to the timing required for the completion of the work, a forthwith approval is requested.
Miller Paving Limited have previously performed satisfactorily for the Municipality of Clarington.
With respect to Anco Chemicals Inc., although they have not previously supplied the
Municipality of Clarington, they have provided satisfactory product and service to the York
Region District School Board.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
1203
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Leading the Way
REPORT
CORPORATE SERVICES DEPARTMENT
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Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6. 2002
Report#: COD-22-02 File # By-law#
Subject: CL2002-14, MEMORIAL ARENA EXPANSION, NEWCASTLE, ON
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report C -
p COD-22-02 be received;
2. THAT Nu-Wood Construction,Ajax, Ontario, with a total bid in the amount of$179,572.75
(including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2002-14, be awarded the contract for the Memorial Arena
Expansion, Newcastle, ON, as required by the Operations Department;
3. THAT the total funds required in the amount of$209,572.75($179,572.75 tender plus
$30,000.00 consulting and inspection)be drawn from the Impact/ Escrow Reserve Fund
Account Fund#1110-00196-0000;
4. THAT the attached By-law marked Schedule "A", authorizing the Mayor and Clerk to
execute the agreement be approved.
Submitted b�:
Reviewed bye C�--
arie Marano, H.B.Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
f
F ath, RDMR, RRFA,
Director of Operations
MM\LAB\FH\km
1204
REPORT NO.: COD-22-02 PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Barry-Bry: � Associates (1991) Limited, for the Memorial
Arena Expansion, Newcastle, ON, as required by tt7f 'Operations Department.
Tenders were advertised and subsequently, bids were received and tabulated as per Schedule
"B" attached.
The total funds in the amount of $209,572.75 ($179,572.75 tender+ $30,000.00 inspection
and consulting)will be drawn from the Impact/ Escrow Reserve Fund Account#1110-00196-
0000.
As per Report CSD-05-01, Council approved a $300,000.00 interest free loan to the Newcastle
Arena Board for the expansion project with the financing rawn from the I
9 mpact/Escrow
Reserve fund account#1110-00196-0000.
Although the low bidder has not previously performed for the Municipality of Clarington in recent
years, they have provided satisfactory service to the Town of Ajax and the Durham Board of
Education.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and
analysis of the bids by Operations, Barry-Bryan Associates (1991)
Limited and Purchasing, it was mutually agreed that the low bidder, Nu-Wood Construction,
Ajax, Ontario, be recommended for the contract for the Memorial Arena Expansion, Newcastle,
Ontario.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARI 1 6 T(905)623-3379 F(905)623-4169
April 22, 2002 Schedule "B"
P LW ��
The Corporation of the Municipality of Clarin ton APR Z 3 20
40 Temperance Street g
Bowmanville, Ontario L1C 3A6 MUNICIPALITY Of CLARINGTON
BARRY-BRYAN PURCHASING 0EPARTMENT
ASSOCIATES Attention: Ms. Lou Ann Birkett, Purchasing Manager
(1991) Limited
Re: Newcastle Memorial Arena Expansion, Caroline Street, Newcastle
Architects Tender CL2002-14
Engineers � BBA Landscape Architw Project No. 01189
Project-Managers
Dear Ms. Birkett:
As requested, we have reviewed the tender submissions received;for the above notE
Project Tenders for this project were received by the Office of the Clerk for the Municipali
of Clarington at 2:00 p.m., Wednesday,April 17, 2002.
A total of sixteen(16
)tenders were received. The tenders were opeDed at a public meetir
at the Municipal Offices immediately after the closing time. Copies of all tenders submittE
were delivered to our office for review. We understand that the Municipality has reviewc-
and verified all extensions and calculations. We further understand #mt the appropriat
tender deposits were submitted with each of the tenders.
Barry•Bryan Associates(1991)Limited have reviewed the four(4)kowast Stipulated PricE
L.
Summary of 4 Lowest Stipulated Prices Received
Bidder Tender Amount GST not Total
(Not li,audltw c-sT) included in Amount
tender amount including
I
GST
Nu-Wood Construction Division $ 167,825.00 $ 11,747.75 $ 179,572.75
• i of Ter-Bea Holdings Ltd.
9QO Snyder Construction $ 176,400.00 $ 12,348.00 $ 188 748.00
g� V
ssoe Southern Roc Limited $ 179,800.00 $ 12,856.00 $ 192,656.00
,tsaniavCourt, kara Consultants Inc. $ 189,000.00 $ 13,230.00 $ 202,230.00
Unit 1 j
Whitby,Ontario Each of the bidders correctly acknowledged receipt of Addenda No. 1 issued on April 12
Canada LIN 8P9 2002.
Tole:905-666-5252
Toronto:905-427-4495 Each of the bids included the Cash and Contingency Allowance of$20,000.00.
Fax:905-668.5256
a -a cheng.com Separate Prices were not requested or provided by any bidders.
01 iSK220402 bid sum""" - 1206
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Schedule "B"
Alternate Prices were not requested or submitted by any bidders.
The Tender Forms are signed and sealed by all bidders.
All tenders are open t
pe o acceptance for a period of ninety(90)days.
Bidders were required to submit the Municipality of Clarington Contractors Safety Statement. These
were properly completed.
Agreements to Bond,each in the amount of 100%of the Contract Price,for Performance Bonds and
Labour&Materials Payment Bonds were provided by all bidders.
BBA has obtained references for the two lowest bidders. The references were contacted. The
reference details for Nu-Wood Construction Limited are detailed in the attached spread sheet.
Based on our discussions with the references, it appears that Nu-Wood Construction Division of
Ter-Bea Holdings Limited is qualified and capable of completing the work required.
Based on our review of the tenders,we advise that the tender submitted by Nu-Wood Con�tion
Division of Ter-Bea Holdings Limited meets the requirements of the tender documents and is the
low�bidder of all bids received.
On consideration of the preceding, it is our recommendation that the Tender No. CL2002-14 be
awarded to Nu-Wood Construction Division of Ter-Bea Holdings Limited in the amount of
$167,825.00 plus G.S.T.
Should you require further information, please contact our office.
ery ly,
Chris M a ; M.AA.T.O.
CME/ec
C.C. Mr. Fred Horvath, Director of Operations
01189LZX)4W bid SUMMV pd 1207
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTONedule "A"
BY-LAW 2002-
Being a By-law to authorize a contract between the
L Corporation of the Municipality of Clarington and Nu-Wood
Construction, Ajax, Ontario, to enter into an agreement for the
construction of Memorial Arena Expansion, Newcastle,
Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Nu Wood Construction, Ajax, Ontario and said Corporation; and
2. THAT the contract attached hereto as Schedule"A"form part of this By4aw.
By-law read a first and second time this day of , 2002.
By-law read a third time and finally passed this day of , 2002.
John Mutton, Mayor
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Patti L. Barrie, Municipal Clerk
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IN REPORT
CORPORATE SERVICES DEPARTMENT
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Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
r
Date: Monday, May 6, 2002
w Report#: COD-23-02 File # By-law#
Subject: CL2002-15, SURFACE TREATMENT and
ASPHALT AND SURFACE TREATMENT PULVERIZING
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-23-02 be received;
2. THAT Miller Paving Limited, Markham, Ontario with a total bid in the amount of
$272,283.97 (including G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2002-15, be awarded-the
contract to supply and apply Surface Treatment and to provide for Asphalt and
Surface Treatment Pulverizing, to various roads as required by the Municipality
of Clarington; and
3. THAT the funds required be provided from the Operations Department 2002
Budget - Surface Treatment Account#7208-00441-0261; FORTHWITH.
L
lipSubmitted by: GCS Reviewed b�_J
Marano, H.B.Sc., C.M.O. Franklin Wu,
IN Director of Corporate Services Chief Administrative Officer
Fre ath, B.A., R.D.M.R., R.R.F.A.
Director o Aerations
MM\LAB\LM1FH\eo
1209
REPORT NO.: COD-23-02 PAGE 2
BACKGROUND AND COMMENT
Tender CL2002-15 was advertised and issued with bids
being received and tabulated
as follows:
Miller Paving $272,283.97
Markham, ON
Duncor Enterprises $284,808.32
Barrie, ON
Royel Paving Limited $383,038.60
-Lindsay, ON
The unit p ri
ces bid represent an average 9% decrease for liquid emulsion an d a 9%
increase for pulverizing over those bid for the 2001 contract.
The total funds required for Tender CL2002-15, Surface Treatment and Pulvea ing, are
included in the Operations Department 2002 Budget - Surface Treatmequ Account
#7208-00441-0261.
Timing is of the essence in the award of this Contract in order that the work may be
completed in a timely manner.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Operations.
After further review and analysis of the tenders by Operations and Purchasing, it was
mutually agreed that Miller Paving Limited, Markham, Ontario, be recommended for the
contract to Surface Treat and Pulverize Municipal roads as required.
The subject firm has previously performed satisfactorily for the Municipality of
Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-3330
1210
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Leading the Way
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, May 6, 2002
„ Report#: COD-24-02 File # By-law#
Subject: TENDER CL2002-16,
PART "A" — SUPPLY AND HAUL GRANULAR "A" & "B" GRAVEL
PART "B" — HAUL, STOCKPILE AND SPREAD GRANULAR "A"
GRAVEL
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-24-02 be received;
2. THAT Robert Young Construction Ltd., Peterborough, Ontario, with a total bid in
the amount of$568,567.80, being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2002-16, be awarded the
contract for the Supply and Haul of Granular "A" and "B", and Haul, Stockpile and
Spread Granular"A" Gravel; and
3. THAT the funds expended be provided from the 2002 Operations Road
Maintenance and Construction budget; FORTHWITH.
Submitted by* Reviewed by:
Marano, H.B.Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Fred�ri . Horvath, B.A., R.D.M.R., R.R.F.A.
Director of Operations
MMILAB\LM\FFMo
1211
BACKGROUND AND COMMENT
Tenders were ublicl
p y advertised and called for the Supply and Haul of Granular "A"
and "B", and Haul, Stockpile and Spread Granular "A" Gravel, as required by the
Operations Department.
Subsequently, tenders were received and tabulated as follows:
61EI R ` TOTAL"'BID-'AMOE'! * .
a
(P9kdCA an Part T' .
Robert Young Construction $568.567.80
Peterborough, Ontario
TRT Aggregates Ltd.
3574,911.00 i
Stouffville, Ontario
The total funds required for Tender CL2002-16, Supply and Haul of Granular "A" and
and Haul, Stockpile and Spread Granular "A" Gravel, are included in the Operations
Department Gravel Patching and Resurfacing account, as well as various other
construction accounts.
For the information of Council, the unit prices per tonne for Part A represent an average
22% increase and.Part B represent an average 1% increase over those bid for 2001.
The low bidder has previously performed satisfactorily for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Operations.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-3330
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REPORT
(Leading
F the Way
CORPORATE SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6, 2002
Report#: COD-025-02 File #:
By-law#:
Subject: Apple Blossom Awards Program
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-025-02 be received for information.
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Submitted by: Marie Marano Reviewed by: Franklin Wu,
Director of Corporate Services Chief Administrative Officer
JJC/JMS/jv
CORPORATION OF THE MUNICIPALITY OF
40 TEMPERANCE STREET, BOWMANVILLE, CLARINGTON
L . ONTARIO L1C 3A6 T 905-623-3379 F 905-623-0584
1213
REPORT NO.: COD-025-02 PAGE 2
J
INTRODUCTION:
The Apple Blossom Awards (ABA) is a community beautification program initiated by
the Municipality of Clarington, 9 years ago, in 1993. This is (and has been) Clarin gt on's
version of the national program "Communities in Bloom." Since the first offering, the program
has evolved into a very recognizable event and being nominated is a matter of ri
p de for
residents.
The ABA has the unique ability to span all walks of life and a e groups. if
9 you have a
front garden, that is visible from the road, you qualify for recognition.
DISCUSSION:
This year a Committee, of volunteers and staff, has been working together-to expand.
and refine this recognition program. Committee members include from the Bowmanville
Horticultural Society: Johanna Bryant, Luba Samochin, Sandy Rakestrow; Newcastle
Horticultural Society: Ann Best and Marjorie Freethy; and, Orono Horticultural Society: Ann
Anderson, Carol Mostert and Doreen Lowery. Jennifer ennifer Cooke and Jennifer Stycuk of the
Communications & Tourism Office represent the Municipality. The Horticultural representatives
as well as other interested society members contribute their time and ideas ensuring that this
program has the opportunity to achieve its full potential.
The 2002 Apple Blossom Awards is right on schedule. The nomination forms were
available as of May 1 in our local garden centres and at municipally owned facilities—including
recreation centres, tourism office and the Municipal Administrative Centre. Nominations must
be received by 4: 00 PM Friday, June 7 with judging happening during the week of July 15th
21 st. The Awards Ceremony will take place the evening of Thursday, September 12, 2002 in
Council Chambers. All nominees will receive a certificate of recognition as well as an Apple ,
Blossom Awards lapel pin. Plaques are given to the best residential nomination for each Ward
and to the best Business and Street for the whole Municipality.
1214
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REPORT NO.: COD-025-02 PAGE 3
SUMMARY:
The Apple Blossom Awards program is focused on recognizing Clarington's front
gardens and the efforts of the people who make them grow. We encourage every Clarington
resident and business to nominate them self, their neighbour, and their street.
The Committee has decided that the Clarington Apple Blossom Award is a program that
is unique to this community and should be maintained. Participation in the national
"Communities in Bloom" program is an opportunity that the Committee will consider in the
future. At a separate meeting of Council, correspondence from Communities in Bloom was
received. This was an invitation to the Municipality to participate in a "gateways" competition.
In a brief discussion between the Manager of Communications and the Director of Operations,
the Director indicated that his Department is currently working with a representative of the
Bowmanville Horticultural Society on a gateway display at the Tourism Office (Liberty Street&
Hwy.401). At this time, Operations and Communications agree that participation in the
gateway display competition is not appropriate at this time but will be considered in the future.
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(Leading the Way REPORT
CORPORATE SERVICES
Meeting: General Purpose and Administrative
Date: May 6, 2002
Report#: COD-026-02 File #: By-law#:
Subject: BACKYARD FESTIVAL
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-026-02 be received for information.
Submitted by: ,t, �6-�-- - -;
Reviewed by
arie Marano, Franklin Wu,
Director of Corporate Services Chief Administrative Office
JJC/JMSry
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO UC 3A6 T 905-623-3379 F 905-623-0584
1216
REPORT NO.: COD-026-02 PAGE 2 of 3
INTRODUCTION:
The Clarington Backyard Festival began as a Millennium project in 2000. The event is
centred on celebrating what's great about Clarington... and all that we have in our own
backyard! A Committee of local volunteers and staff of the Communications & Tourism Office
plan this annual event. The members of Backyard Festival Committee are: Sandy Archibald —
Clarington Youth Committee; Don Terry — Ontario Power Generation - Darlington
. Nuclear; Elly
McMaster— Big Brothers & Sisters of Clarington; Glenn Butt— Mosport Speedway; Tammy
Johnson — Clarington Public Library; Elaine Garnett - CHEX Television Durham; and, Laverne
Morrison — Canadian Statesman. The Communications & Tourism Office represents the
Municipality of Clarington.
The 3`d Annual Backyard Festival is ready to go! On Sunday, May 19, 2002(at 5:00 PM)
Mosport Speedway is the location and the scene has been set. The event program showcases
local providers and talent. On site, providing entertainment and amusement, will be: Simon's
Jumping Castle, local bands, KenJen Petting oo, the Firehouse e Youth Centre, Clarington
Public Library, Museums, Thrill Rides from Bridgestone/Firestone Racing Team, Enbridge
Consumers Gas Hot Air Balloon (weather permitting) and booths for local commuhity groups.
The fireworks display will be another fabulous showcase by Concept Fiatlux. Although the
weather is going to be excellent on Sunday May 19, 2002, arrangements have been made for
a fireworks only rain date - Monday May 20, 2002.
DISCUSSION:
The Backyard Festival is rowin
g gin popularity and name recognition in the community.
A full media strategy, including street banners, television (CHEX TV Durham), radio (KX96),
and newspapers (corporate advertising program) begins May 1 st—with the exception of radio,
this campaign does not require "new" media buys. The focus of the campaign is two fold. First,
it promotes the Backyard Festival —on-site activities, entertainment and the fireworks —to the
Clarington/Durham communities and beyond. The second focus is to highlight the many
businesses who have agreed to become a Clarington Backyard Festival "Community Hero".
These businesses have made a minimum donation of$ 150.00 that goes towards reducing the
operational cost of the event contributions can be monetary or they can be in-kind services.
The Community Heroes are recognized, on an ongoing basis, in the Municipality's corporate
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REPORT NO.: COD-026-02 PAGE 3 OF 3
advertising page (pg. 2) of the Canadian Statesman. Two of the event's significant contributors
are Ontario Power Generation — Darlington and Mosport Speedway. For information,
Attachment 1 of this report provides a complete list of Community Heroes (as of the end of
April).
On the day (Sunday May 19, 2002) of the event, people will be able to drive their
Lvehicle to and park at the Backyard Festival site. The Rotary Club of Bowmanville has once
again, agreed to look after getting vehicles parked safely for this event. The Committee has
also put out a call to municipal staff and the community asking individuals to consider donating
their Sunday evening to helping us make sure that everyone who attends experiences
maximum fun and safety.
SUMMARY:
There is no doubt that Sunday, May 19 is going to be a great event— including the
L weather. Everyone is encouraged to set this time aside to not only great family`
Y en J Y 9 m�ly fun but to
participate and watch the largest Victoria Day fireworks display east of Toronto.
Attachments:
Attachment 1 Clarmgton Backyard Festival Community Heroes
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REPORT NO.: COD-026-02 ATTACHMENT 01
CORPORATE HEROES Community Heroes (continued)
(Donation of$ 1,000.00+)
• Mosport International Raceway • Henderson Auto
• Ontario Power Generation— Darlington • Holbum Group of Companies
Nudear • Hooper's Jewellers
• CHEX TV Durham • Jack Burgess Plumbing & Heating
• Canadian Statesman/Clarington This . James Publishing Company
Week • Kelsey's Bar& Grill
• Enbridge Consumers Gas •
KX96 Radio Lafarge Construction Materials
• • Lakeridge Health Corporation
COMMUNITY HEROES • Local Taxi
(Donation of$ 150.00 or more) Loyal Printing
• ACSYS Technologies • Martin Gerrits & Sons
• Accent of Advanced Driver Training Newcastle Block
• Anshel Associates Newcastle Gott Course
• All Green Sod Growers • Newcastle Guardian Drugs
Archibald Orchards& Estate Winery Pethidc& Stephenson Auction Barn Wi Pineridge Automotive Supply
• Ayren Links Golf Course . Potts & Pans Roadside Diner
• BB's Five Hears Esthetics Studio . RBC Royal Bank (Clarington Branches)
• Conveyer Splicing Specialties
D.M. Robichaud Associates • Rekker Gardens
Darlington Steel
• Roy Nichols Motors
• Desktop Imagery • Sciore&Assoc. (The Co-Operators)
• Dom's Auto Parts • Silk's CafB
• Dufferin Aggregates • Sutton Group—Dynamic
• Evergreen Farm & Garden • Syvan Developments
• Everyday Specialties • TD Canada Trust (Clarington Centre)
• Forsey Signs & Designs • The Marskell Group
• Halminen Homes • Total Aspects Hair Salon & Spa
• Totten Sims Hubicki Associates
• Valiant Property Management
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(Leading the Way
REPORT
CORPORATE SERVICES
L.
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6, 2002
Report#: COD-027 -02 File#: By-law#:
Subject: The Canadian Band Museum Proposal
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-027-02 be received for information; and,
2. THAT Mr. David Climenhage be provided a copy of the report for his reference
Submitted b aar ar ano i Reviewed by: Franklin Wu,
Director of Corporate Services Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE: STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-0584
1 ? ?n
REPORT NO.: COD-027-02 PAGE 2
BACKGROUND:
The mandate of the Communications & Tourism Office (CTO� a division of the
Corporate Services Department- is to facilitate the development and promotion of tourism
opportunities within the Municipality of Clarington. To accomplish this, the Communications &
Tourism staff work with local committees and organizations intent on developing marketing
strategies to heighten their presence and visibility in the tourism marketplace. Tourism
promotion has many elements. As a tourist destination, Clarington (and it's numerous tourism
attractions/sites) is promoted through participation in selected shows and exhibits;
advertisements in selected publications (e.g. the Durham Region Visitor Guide);
production/publication of the Clarington Visitors Guide; and, online as a significant
part of the
Municipality's website.
THE CANADIAN BAND MUSEUM PROPOSAL:
The proposal that was submitted to Council by Mr. David Climenhage described a
project that could have significant tourism potential. As such the Canadian Band Museum—
when completed and operating —could become a part of the Clarington tourism"inventory"that
is promoted. by the Communications & Tourism Office. As this is a private undertaking the
municipality is limited in it's involvement, however, this Office is prepared to work with the
project Committee to promote the project as a tourism entity. There is also expertise,
developing funding proposals for example, available within the Community Services
Department that could be accessed as required by Mr. Climenhage and/or his Committee.
SUMMARY:
The Canadian Band Museum proposal appears to indeed be unique. A brief search of
the intemet did not find another operation of its kind in Canada. When it opens to the public it
will certainly have a positive effect on the influx of tourists to the Orono community and the
Municipality. It is recommended that Mr. Climenhage be advised that the Communications &
Tourism Office is available to assist whenever requested.
Attachments:
Attachment 1 -
Interested parties to be advised of Council's decision: Mr. David Climenhage
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