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HomeMy WebLinkAbout10/20/2008 C!ll!.w,gron General Purpose and Administration Committee Minutes October 20, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 20,2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Solicitor, D. Hefferon (entered at 2:00 p.m.) Director of Operations, F. Horvath Director of Corporate Services/Human Resources, M. Marano Director of Finance, N. Taylor Deputy Fire Chief, Emergency Services, M. Berney Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be stating a pecuniary interest with respect to Report COD-064-08. General Purpose and Administration Committee Minutes October 20, 2008 ANNOUNCEMENTS Mayor Abernethy announced the following events: · He attended a luncheon hosted by the Courtice Business Group at the Hilltop Restaurant where he discussed the Strategic Plan and Rebecca Short attended with him as Mayor for the Day. · Bowmanville Museum will be hosting their Volunteer Recognition Dinner on Tuesday October 21st. . Durham Regional Police Services will be hosting their 6th Annual Appreciation Dinner and Awards Night at the Deercreek Golf Club on October 23rd. . October 25th is the Sports Hall of Fame Induction and Paul Henderson will be the guest speaker. . On Sunday October 26th he will be at the Courtice Flea Market judging pumpkins. Councillor Novak announced the following events she attended this past week: · The Day of Hope and Leadership function at Tosca Hall on October 16th. · Older Adult Centre hosted a entertainment evening featuring the Scott Woods Band on October 16th Councillor Hooper announced the following events: · October 18th Bowmanville BIA held their annual Applefestival. The event was a great success and was the best attended event so far this year. . October 19th - 25th is Waste Reduction Week. Councillor Foster announced the following: · Central Lake Ontario Conservation Association is looking for volunteers to assist with the removal of an old viewing platform at the Bowmanville/Westside Marsh Conservation Area on Saturday October 25th from 9:00 a.m. - 11 :00 a.m. Councillor Trim announced the following: · The location for the drop off for the household hazardous waste will be the Bowmanville Indoor Soccer Facility parking lot on Saturday October 25th from 9:00 a.m. until noon. Councillor Woo announced the following events: · Big Brothers & Sisters of Clarington hosted a B.B.Q on Sunday October 19th and was presented with a cheque from the Durham Cruisers in the amount of $4500.00 which was raised through their annual poker run. · Sunday Ocotber 19th the Visual Arts Centre held an art show and presented awards for "Best in Category". . Friday October 24th Lakeridge Memorial Hospital will be hosting their Annual Harvest Ball. - 2 - General Purpose and Administration Committee Minutes October 20, 2008 MINUTES Resolution #GPA-561-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 6, 2008, be approved. CARRIED PRESENTATIONS Sheila Hall, Clarington Board of Trade provided the Committee with an update regarding Economic Development. She outlined the activities for the 2nd quarter with regards to the number of calls, meetings, leads, business expansion and inquiries and the number of new jobs created in the area. The Regional leads have decreased which is not unusual as they tend to rise and fall in cycles. Ms. Hall informed the Committee that three new industrial businesses and three new commercial businesses have located to the area. Ms. Hall requested Council to contact the Region and inquire when service will be provided to vacant land. There has been much interest shown for the south Courtice and south Newcastle areas, and these inquires have been geared more towards vacant land than existing buildings. She congratulated Lange's Photo, Bethesda House, Cafe Vienna and Leisure Lady for their re-opening at temporary locations. The Clarington Board of Trade is exploring the expansion of the rural broadband area. Ninety-five businesses have signed up for the Shop Local Campaign. She informed the Committee the Clarington Board of Trade has met with the new president of Candu Reactors, also with Atomic Energy of Canada Limited and Infrastructure Ontario. The Clarington Board of Trade will be focusing on updating the industrial land inventory and mapping system. They plan on conducting a complete corporate call strategy which will help them prepare an economic impact study and an updated industrial directory. The Clarington Board of Trade will also update the community profile for hand/mail outs and prepare the existing business community to benefit from the new nuclear project. Clarington Board of Trade has agreed to a four year partnership with the Clarington Farmers Market. Ms. Hall thanked Council for their ongoing support. Carlos Salazar, Manager of Community Planning and Design, Planning Services Department along with Robin Heathcote, Co-op student, Planning Services Department provided the Committee with a presentation regarding Report PSD-107-08. Mr. Salazar explained the complexity of the Official Plan Review and how the information was compiled. Ms. Heathcote informed the Committee of the outcome of the recent survey. The survey contained some Community and Vision questions, and comparative analysis regarding community perceptions, challenges, top planning priorities, neighbourhood uses, environmental protection and managing growth versus development and the handling of future growth. The Official Plan Review is an on-going process and staff will continue to incorporate survey feedback into the proposed plan. - 3 - General Purpose and Administration Committee Minutes October 20, 2008 Resolution #GPA-562-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the agenda be altered to consider Report PSD-1 07 -08 at this time. MOTION LOST Joyce Persaud and Kelly Betts, Buffett Taylor Employee Benefits Consulting, provided the Committee with a presentation on the Health Care and Benefit packages. Ms. Persaud explained the objectives of the market survey process, including consideration for amalgamation of benefits being provided by one provider, to obtain rate stability, service and technology considerations, and review of life and L TD maximums. They examined added services available in the marketplace, the industry standards and best policies, with a goal of superior customer service to be provided and a long-term relationship with the selected provider. She informed the Committee eighteen benefit providers quoted which included specialty carriers. Seven proposals were received. Buffett Taylor recommends that Clarington transfer the life, L TD, health and dental benefits to Great West Life and transfer the AD&D to Chubb Insurance effective February 1, 2009. Resolution #GPA-563-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the Committee recess for ten minutes. CARRIED The meeting reconvened at 11 :35 a.m. DELEGATIONS Otto Provenzano was unable to remain at the meeting but did provide a written copy of his concerns. Councillor Novak read Mr. Provenzano's comments aloud. He is a senior who owns property within the municipality but resides outside of the area. He requested Council consider snow removal from the sidewalk in front of his property on Highway #2 in Courtice. The letter expressed concerns with the speed of the Regional snow ploughs. When the snow is removed from the road it is thrown onto the sidewalk and the location of the hydro pole and bell telephone box does not allow for the use of a snow blower or a truck plow. Erika VanPutten, Tunney Planning Inc., addressed the Committee regarding Report PSD-105-08. She informed the Committee her client is in agreement with the recommendations contained in Report PSD-105-08. -4- General Purpose and Administration Committee Minutes October 20, 2008 Bernhart Roth addressed the Committee regarding Report PSD-1 05-08. He informed the Committee he has been a resident of the area since 1956. Mr. Roth expressed concerns with the mixed uses proposed for the property. He is in agreement with having the Church built providing the building is only used as place of worship. He has concerns regarding the traffic and the potential safety hazards. The development may have an impact on Fices Road and he strongly opposes the proposed development until the concerns of the residents are addressed. Richard Ward addressed the Committee regarding his taxes. Mr. Ward informed the Committee his property use has been frozen and he believes he has been unfairly assessed as compared to other properties in the area. He stated the Property Standards Committee has been reasonable with regards to his appeals. The barn on his property has been demolished and he is currently in the process of clearing the debris. The registered letters from the Municipality were received including the attached statement of his taxes and the rezoning application but the information is not want he requested and is not acceptable. He would like to receive an official plan designation. Mary Ruth Moore addressed the Committee regarding Report PSD-104-08. Ms. Moore thanked the staff for their help and would appreciate if Council would approve the change of the spelling of Osbourne Road to Osborne Road. Debbie Dunham addressed the Committee regarding Report PSD-104-08. She informed the Committee the request was for a correction to the spelling of Osbourne not a change to the name of the street. Raymond Osborne was present at the meeting and concurred with the delegations of Mary Ruth Moore and Debbie Dunham. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend the Clarington Zoning By-law 84-63 West Diamond Properties Ltd. PSD-101-08 Carlo Pellerin, Manager of Development Review, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-101-08. No one spoke in opposition to or support of Report PSD-101-08. Kelvin Whalen, Kaitlin Group was presented on behalf of the applicant. Mr. Whalen informed the Committee his client is in agreement with the recommendations contained in Report PSD-101-08. No questions or concerns were raised at this meeting. - 5 - General Purpose and Administration Committee Minutes October 20, 2008 PLANNING SERVICES DEPARTMENT ZONING BY-LAW AMENDMENT TO REZONE TO PERMIT DEVELOPMENT OF A DRAFT APPROVED MEDIUM DENSITY BLOCK IN 18T-90051 APPLICANT: WEST DIAMOND PROPERTIES L TO. Resolution #GPA-564-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-101-08 be received; THAT this application continue to be reviewed; and THAT all interested parties listed in Report PSD-101-08 and any delegation be advised of Council's decision. CARRIED PROPOSALS FOR STREET NAME CHANGE FOR OSBOURNE ROAD, MAPLEFIELD DRIVE AND PETTIT COURT AND THE RESERVATION REQUEST OF HARVEY JONES, FANNING AND RICK GAY AS AVAILABLE STREET NAMES Resolution #GPA-565-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-104-08 be received; THAT Staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspaper for, and to hold, a Public Meeting for the Proposed Street Name Changes for Osbourne Road and Pettit Court; THAT Council waive the Street Name Change fee for Osbourne Road and Pettit Court; THAT the businesses and residents fronting onto the affected street be provided notice through direct mail circulation; THAT Mr. Lynn Wood be advised that Harvey Jones has already been reserved as a street name for Bowmanville; THAT Mr. Joe Kennett be advised that a street in honour of Bud Fanning does not meet Municipal Policy for street names; THAT Mr. Lawson Gay be advised that Rick Gay has not been approved under the Regional Street Naming policy for use and does not meet Municipal Policy for street names; and - 6 - General Purpose and Administration Committee Minutes October 20, 2008 THAT the Region of Durham Planning Department and all interested parties listed in Report PSD-104-08 and any delegations be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-S66-08 Moved by Mayor Abernethy, seconded by Councillor Woo That the foregoing resolution be amended to add "THAT Bud Fanning be reserved as an available street name in recognition for his unique efforts of his long standing municipal services." MOTION LOST The foregoing Resolution #GPA-S6S-08 was then put to a vote and carried. PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENTS TO PERMIT A PLACE OF WORSHIP, ASSOCIATED DAY CARE FACILITIES AND PLAYING FIELDS APPLICANT: THE DURHAM CHURCH NETWORK Resolution #GPA-S67 -08 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report PSD-10S-08 be received; THAT Amendment No. 64 to the Clarington Official Plan as submitted by the Durham Church Network, to permit a Church and its associated Day Care, Parking Areas and Playing Fields in the Rural Residential Cluster and Green Space, be adopted as indicated in Attachment 4 to Report PSD-10S-08 and that the necessary by-law contained in Attachment 4 to Report PSD-10S-08, be passed, and further that the amendment be forwarded to the Regional Municipality of Durham for approval; THAT the Regional Municipality of Durham Planning Department be sent a copy of Report PSD-1 OS-08; and THAT all interested parties listed in Report PSD-1 OS-08 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) - 7 - General Purpose and Administration Committee Minutes October 20, 2008 Resolution #GPA-568-08 Moved by Councillor Robinson, seconded by Councillor Foster That the foregoing resolution be amended to include "THAT staff be directed to meet with area residents prior to reporting to Council regarding a rezoning for the subject property. " CARRIED The foregoing resolution #GPA-567-08 was then put to a vote and carried as amended. BOWMANVILLE COMMUNITY IMPROVEMENT PLAN AMENDMENT Resolution #GPA-569-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-106-08 be received; THAT the Bowmanville Community Improvement Plan Amendment NO.1 (Attachment 1 to Report PSD-106-08) be approved; THAT the necessary By-law contained in Attachment 2 to Report PSD-1 06-08 be passed; THAT the Ministry of Municipal Affairs and Housing and Region of Durham Planning Department be forwarded a copy of Report PSD-1 06-08 and Council's decision; and THAT all interested parties listed for Report PSD-106-08 and any delegations be advised of Council's decision. CARRIED OFFICIAL PLAN REVIEW - FIRST PHASE OF PUBLIC CONSULTATION Resolution #GPA-570-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report PSD-107-08 be received for information. CARRIED - 8 - General Purpose and Administration Committee Minutes October 20, 2008 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF OCTOBER 9, 2008 Resolution #GPA-571-08 Moved by Mayor Abernethy, seconded by Councillor Trim THAT Report PSD-108-08 be received; THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on October 9, 2008 for application A2008-0030 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation; and THAT Council concurs with the decisions of the Committee of Adjustment made on October 9,2008 for application A2008-0031 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED Resoultion #GPA-572-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for lunch and reconvene at 2:00 p.m. CARRIED The meeting reconvened at 2:00 p.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR SEPTEMBER, 2008 Resolution #GPA-573-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-045-08 be received for information. CARRIED - 9 - General Purpose and Administration Committee Minutes October 20, 2008 APPOINTMENT OF INSPECTOR Resolution #GPA-S74-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-046-08 be received; THAT David Abramczuk be appointed as Inspector for the Municipality of Clarington effective Monday October 20, 2008 and that his name be added to Schedule 'A' of By-law 200S-14S; and THAT the appropriate by-law be forwarded to Council. CARRIED Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT COLLABORATIVE AGREEMENT BETWEEN THE NEWCASTLE SKATING CLUB, THE NEWCASTLE MEMORIAL ARENA BOARD AND THE MUNICIPALITY OF CLARINGTON Resolution #GPA-S7S-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report OPD-008-08 be received; THAT Council authorize the Mayor and Clerk to execute the collaborative Agreement; and THAT the Newcastle Skating Club, Newcastle Memorial Arena Board and the Ontario Trillium Foundation be advised of Council's action. CARRIED Councillor Woo chaired this portion of the meeting. - 10 - General Purpose and Administration Committee Minutes October 20, 2008 EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - SEPTEMBER 2008 Resolution #GPA-576-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report ESD-015-08 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CLARINGTON KIDS INC. COURTICE COMMUNITY COMPLEX LEASE SPACE Resolution #GPA-577-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report COD-061-08 be received; THAT the Manager of Purchasing be authorized to proceed with an amended lease agreement with Clarington Kids Inc., for the lease of space in the Courtice Community Complex for the term of September 15, 2008 to September 14, 2013; THAT the Mayor and Clerk be authorized to execute the lease agreement in a form satisfactory to the Municipal Solicitor; and THAT the By-law marked Schedule "A" attached to Report COD-061-08, authorizing the Mayor and Clerk to execute the proposed Lease Agreement with the Clarington Kids Inc., be forwarded to Council for approval. CARRIED - 11 - General Purpose and Administration Committee Minutes October 20,2008 BROADBAND EXPANSION OPPORTUNITY - PROVINCIAL PROGRAM Resolution #GPA-578-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-062-08 be received; THAT the Municipality of Clarington undertake an Expression of Interest (EOI) process to determine the interest of service providers in the expansion of broadband coverage in the Municipality; THAT staff report to Council on the results of the EOI for information with respect to private sector interest, projected cost and funding alternatives; THAT pending a satisfactory response to the EOI, the Municipality coordinate with the Regional Municipality of Durham on the submission of a grant application to the Province of Ontario for funding of up to one third (1/3) of the project cost; THAT staff investigate cost sharing arrangements with private sector service providers as part of the EOI process; and THAT staff work with the Regional Municipality of Durham to develop a cost sharing arrangement for the balance of costs not covered by the Provincial Grant and/or private sector service providers. CARRIED Councillor Novak stated a pecuniary interest with respect to Report COD-064-08 as she has employment ties with Great West Life Assurance Company. Councillor Novak refrained from discussions and voting on this matter. RFP2008-5 - PROVISION OF EMPLOYEE GROUP BENEFITS Resolution #GPA-579-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report COD-064-08 be received; THAT the presentation provided by Buffett Taylor Employee Consulting be received; THAT Great West Life Assurance Company be awarded the contract for the provision of Employee and Dependent Life, Long Term Disability, Health and Dental coverage for a minimum four year term with a review at the conclusion for a possible renewal of a further term pending satisfactory service and acceptable terms; -12. General Purpose and Administration Committee Minutes October 20, 2008 THAT Chubb Insurance Company of Canada be awarded the contract for the provision of Accidental Death and Dismemberment coverage for a minimum four year term with a review at the conclusion for a possible renewal of a further term pending satisfactory service and acceptable terms; THAT staff be authorized to proceed with negotiations of a final agreement with Great West Life Assurance Company and Chubb Insurance Company on behalf of the Municipality; THAT the By-laws marked Schedule "A" and "B" attached to Report COD-064-08 authorizing the Mayor and Clerk to execute agreements with the Great West Life Assurance Company and Chubb Insurance Company of Canada be forwarded to Council for approval; and THAT the Director of Corporate Services be authorized to approve administrative policies/agreements as required. CARRIED CL2007 -52, SUPPLY AND DELIVERY OF OILS AND LUBRICANTS Resolution #GPA-580-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report COD-065-08 be received; and THAT the Contract for the Supply and Delivery of Oils and Lubricants be re-tendered. CARRIED FINANCE DEPARTMENT NOTICE OF APPEAL OF CLARINGTON DEVELOPMENT CHARGES BY-LAW Resolution #GPA-581-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report FND-024-08 be received for information. CARRIED - 13 - General Purpose and Administration Committee Minutes October 20, 2008 CONFIDENTIAL REPORT REGARDING A PERSONAL MATTER ABOUT AN IDENTIFIABLE INDIVIDUAL Resolution #GPA-582-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the Confidential Report FND-025-08 from the Finance Department be referred to the end of the agenda to be considered in a "closed" session. CARRIED ASSESSED VALUE OF COURTICE WATER POLLUTION CONTROL PLANT Resolution #GPA-583-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND-026-08 be received for information. CARRIED TWO CONFIDENTIAL VERBAL REPORTS FROM THE SOLICITOR ONE REGARDING A DEVELOPMENT CHARGES APPEAL AND ONE REGARDING AN ASSESSMENT MATTER THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE Resolution #GPA-584-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT the two Confidential Verbal Reports from the Solicitor be referred to the end of the agenda to be considered in a "closed" session. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. - 14 - General Purpose and Administration Committee Minutes October 20, 2008 UNFINISHED BUSINESS PRESENTATION SHEILA HALL, CLARINGTON BOARD OF TRADE, REGARDING ECONOMIC DEVELOPMENT UPDATE Resolution #GPA-585-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the presentation from Sheila Hall, Clarington Board of Trade be received with thanks. CARRIED CORRESPONDENCE FROM OTTO PROVENZANO REGARDING SENIOR SNOW CLEARING PROGRAM Resolution #GPA-586-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the correspondence from Mr. Otto Provenzano be referred to the Director of Operations. CARRIED DELEGATION - RICHARD WARD - REGARDING TAXES Resolution #GPA-587-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT the delegation of Mr. Richard Ward be received with thanks. CARRIED OTHER BUSINESS There were no items considered under this section of the agenda. - 15 - General Purpose and Administration Committee Minutes October 20, 2008 COMMUNICATIONS MEMORANDUM REGARDING APPOINTMENTS TO FILL VACANCIES ON THE NEWCASTLE MEMORIAL ARENA BOARD AND THE ACCESSIBILITY ADVISORY COMMITTEE Resolution #GPA-S88-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Memorandum from the Deputy Clerk be referred to the end of the agenda to be considered in a "closed" session; and THAT in accordance with Section 239 of the Municipal Act, 2001, the meeting be closed for the purpose of discussing the following matters: . Confidential Report regarding a personal matter about an identifiable individual . Two Verbal Reports from the Solicitor, the matters of which are subject to solicitor-client privilege · Correspondence regarding a personal matter about an identifiable individual and · Correspondence regarding litigation or potential litigation affecting the municipality CARRIED The meeting reconvened in open session at 4:32 p.m. RISE AND REPORT Mayor Abernethy reported that five items were discussed in closed session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended. CONFIDENTIAL REPORT REGARDING A PERSONAL MATTER ABOUT AN IDENTIFIABLE INDIVIDUAL Resolution #GPA-S89-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report FND-02S-08 be received; and THAT the Director of Finance/Treasurer be authorized to proceed with a Phase II Environmental Site Assessment at an estimated cost of $21 ,SOO to be undertaken by the MMM Group Ltd. CARRIED -16 - General Purpose and Administration Committee Minutes October 20, 2008 CONFIDENTIAL VERBAL REPORT FROM THE SOLICITOR REGARDING A DEVELOPMENT CHARGES APPEAL THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE Resolution #GPA-590-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the Confidential Verbal Report from the Solicitor regarding a Development Charges Appeal be received for information. CARRIED CONFIDENTIAL VERBAL REPORT FROM THE SOLICITOR REGARDING AN ASSESSMENT MATTER THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE Resolution #GPA-591-08 Moved by Councillor Trim, seconded by Councillor Woo THAT the Confidential Verbal Report from the Solicitor regarding an assessment matter be received for information. CARRIED APPOINTMENT TO FILL A VACANCY ON THE ACCESSIBILITY ADVISORY COMMITTEE Resolution #GPA-592-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Elaine Simpson be appointed to fill the vacancy on the Accessibility Advisory Committee. CARRIED APPOINTMENT TO FILL A VACANCY ON THE NEWCASTLE MEMORIAL ARENA BOARD Resolution #GPA-593-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Jo-Anne Raymond be appointed to fill the vacancy on Newcastle Memorial Arena Board. CARRIED - 17 - General Purpose and Administration Committee Minutes October 20,2008 CONFIDENTIAL CORRESPONDENCE REGARDING LITIGATION OR POTENTIAL LITIGATION AFFECTING THE MUNICIPALITY Resolution #GPA-594-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT the Confidential Correspondence regarding litigation or potential litigation be received for information. CARRIED ADJOURNMENT Resolution #GPA-595-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 4:36 p.m. CARRIED ~f! L /...../~~' 11 U LE - 18 -