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Home My WebLink About10/21/2002 ... - CIlJ!:!ogton - - ... GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: OCTOBER 21,2002 - TIME: 9:30 A.M. - PLACE: COUNCIL CHAMBERS - 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST - 3. MINUTES - (a) Minutes of a Regular Meeting of October 7, 2002 301 4. DELEGATION ... (a) Tony Samson, President, TS Environmental Services, Industrial Hygiene and Environmental Services, 2601 Matheson Blvd. East, .. Unit 35, Mississauga, L4W 5A8 - re: Report PSD-1 06-02 5. PUBLIC MEETING - (a) Rezoning Application Applicant: Lakeland Associates Ltd. . REPORT PSD-104-02 501 6. PLANNING SERVICES DEPARTMENT - (a) PSD-104 -02 - Rezoning Application Applicant: Lakeland Associates Ltd. 601 - (b) PSD-105-02 - Monitoring of the Decisions of the Committee of Adjustment for the meeting of October 10, 2002 606 - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L1C 3A6 T (905) 623-3379 - .. G.P.& A. Agenda - 2 - October 21, 2002 ... (c) PSD-106-02 - Application to amend Certificate of Approval .. #A680295 Addition of Asbestos Waste TS Health and Safety Consultants Inc. 612 .. (d) PSD-107-02 - Confidential Report - Property Matter (distributed under separate cover) . 7. ENGINEERING SERVICES DEPARTMENT .. (a) EGD-46-02 - Parking on Quinn Drive and Waverly Road, Bowmanville 701 .. (b) EGD-4 7 -02 - Intersection of Middle Road at Concession Road 4, Darlington 713 .. 8. OPERATIONS DEPARTMENT No Reports .. 9. EMERGENCY SERVICES DEPARTMENT .. (a) ESD-019-02 - Volunteer Firefighter Complement 901 (b) ESD-020-02 - Community Emergency Volunteer Response .. Program (CERV) 904 (c) ESD-021-02 - Monthly Response Report, September, 2002 907 - 10. COMMUNITY SERVICES DEPARTMENT .. No Reports 11. CLERK'S DEPARTMENT .. (a) CLD-41-02 - Parking Report for September, 2002 1101 ... (b) CLD-42-02 - Appointment of Private Parking Enforcement ;;~ Officers 1104 ! .... (c) CLD-43-02 - Appointment of Parking Enforcement Officers 1107 ... (d) CLD-44-02 - Animal Services Report for Month of September, 2002 1110 .. .. ... G.P.& A. Agenda - 3 - October 21, 2002 - - (e) CLD-46-02 Ontarians with Disabilities Act, 2001 - Public - Meeting 1113 - 12. CORPORATE SERVICES DEPARTMENT (a) COD-51-02 - CL2002-36, Storm Sewer Construction, Old - Scugog Road, Hampton and Storm Sewer Repairs, Various Locations 1201 - 13. FINANCE DEPARTMENT - (a) FND-016-02 - Non-Owned Automobile Insurance Coverage 1301 14. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT - No Reports - 15. UNFINISHED BUSINESS Addendum - (a) PSD-101-02 - Port Granby Project Community Advisory Committee 1501 - 16. OTHER BUSINESS (a) Road Closure request by Newcastle BIA - Annual Halloween Bash ,,# October 26, 2002 17. ADJOURNMENT - - - - - - - - .. Ii .. .. .. .. .. .. .. ... .. Ii.'t ... .. IIIIi III III III .. - - THE MUNICIPALITY OF CLARINGTON - General Purpose and Administration Committee October 7, 2002 - Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 7, 2002 at 9:30 a.m., in the Council Chambers. ROLL CALL - Present Were Mayor J. Mutton Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor J. Schell Councillor C. Trim - - Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Emergency Services/Fire Chief, M. Creighton Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, M. P. Knight Stanley - - - Mayor Mutton chaired this portion of the meeting. - DISCLOSURE OF PECUNIARY INTEREST - Councillor Robinson indicated that he would be stating a disclosure of pecuniary interest with respect to the delegation of Harvey Thompson and Report PSD-1 01-02 regarding the Port Granby Project Community Advisory Committee. MINUTES ... Resolution #GPA-374-02 - Moved by Councillor Schell, seconded by Councillor Trim - THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on September 23, 2002 be approved with the following amendment: - On Page 1, Councillor Pingle attended the Drummond Art Exhibit at the Clarke Museum. . "CARRIED" - - 301 ... G.P. & A. Minutes PRESENTATION - 2 - October 7, 2002 lIIIIi Councillor Robinson indicated that on Friday morning he attended the Clarke High School Community Safety kick off. .. He also attended the official opening of St. Francis of Assisi Catholic School which was very successful. He reminded all Members of the Committee that the week of October 7 - 12, is "Fire Prevention Week". .. Councillor Rowe indicated that she attended the Durham Children's Groundwater Festival. The Municipality of Clarington was presented with the Platinum Sponsorship Award which she presented to Mayor Mutton. ... lIIIIi Councillor Trim indicated that he attended the 2 ~ day Regional Retreat which was very productive. He also attended the Lions Club Dog Walkathon, the Newcastle Fall Festival and on Friday evening, the official opening of the St. Francis of Assisi Catholic School. lIIlIl ... (a) Russ Powell, Chief Administrative Officer, Jill McColl, Policy Coordinator, and Perry Sissons, CLOC, 100 Whiting Avenue, Oshawa, L 1 H 3T3 advised that the Oshawa Creek Watershed Management Plan is the first in a series of Watershed Plans to be updated as well as Lynn Creek and Bowmanville Soper Creek which are targeted as the next two plans to be undertaken. Monitoring systems will be developed and areas to be improved or restored will be identified. He noted that the Watershed Management Plan is a document which will need constant review. He introduced Perry Sissons and Jill McColl who made a power point presentation which addressed the following: ,.j ... .. . Key Watershed Components investigated . Maps - Existing Land Use - Thermal Classification - Fish Habitat - Ground Water Features - Vegetation Systems - Wildlife . Issues of concern . Natural and Human trends which may directly or indirectly affect the future health of the watershed . Land use changes for the future . Actions taken to protect the future watershed health; and . Summary of 20 key recommendations .. tIIIIli ... lIIIIi Ms. McColl indicated that the approval of the Municipality of Clarington and relevant local governments is required. ... Councillor Robinson stated a pecuniary interest with respect to the delegation of Harvey Thompson. Councillor Robinson resides in close proximity of the subject site. ... t lIIIIi ... 302 ... 1M G.P. & A. Minutes ... DELEGATION ... ... ... - PUBLIC MEETING - ... ... ... ... ... ... ... ... ... - - ... - 3 - October 7, 2002 (a) Harvey Thompson, 4720 Concession Rd. #6, Newtonville, LOA 1JO advise that he is satisfied with the recommendations contained in the Report PSD-1 01-02 with the exception of the Membership and Structure of the Committee. In his estimation, the people who have most at state have the least representation on the Committee. He requested that the Member representing the Agricultural Community should be a Port Granby Resident and he suggested that the Member from the Education Group should also be a Port Granby area resident. Councillor Schell chaired this portion of the meeting. Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following applications: (a) Official Plan Amendment, Rezoning and Draft Plan of Subdivision Applications Applicant: Waverly Road Properties Inc. The Planning Services Department sent public notice for the subdivision application by first class mail on or before September 18, 2002 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. A public notice was also posted on the property in question. The notice procedure followed is in compliance with the Ontario Regulation made under the Planning Act. (a) Report PSD-098-02 - Official Plan Amendment, Rezoning and Draft Plan of Subdivision Applications - The purpose and effect of the application is to subdivide the subject lands into nine commercial lots. The applicant intends to develop the lands with an auto mall, restaurants and a hotel. No one spoke in opposition to or in support of this application. Glenn Genge, DG Biddle & Associates Ltd., 96 King Street East, Oshawa, L 1 H 1 B6 expressed concurrence with the recommendations contained in Report PSD-098-02 and informed Members of the Committee that negotiations are underway with a Toyota Dealership, a major hotel chain and two restaurants. He advised that a Traffic Study will be undertaken to determine if a second access/egress is required. Resolution #GPA-375-02 Moved by Mayor Mutton, seconded by Councillor Rowe THAT the committee recess for ten minutes. "CARRIED" The meeting reconvened at 10:20 a.m. with Councillor Schell in the chair. 303 G.P. & A. Minutes -4- October 7, 2002 .. PLANNING SERVICES DEPARTMENT ... Draft Plan of Resolution #GPA-376-02 Subdivision Appl Applicant: Waverly Moved by Mayor Mutton, seconded by Councillor MacArthur Road Properties Inc. S-C 2002/004 THAT Report PSD-098-02 be received; .. ... THAT the development applications submitted Waverly Road Properties Inc. be referred back to staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and ... THAT all interested parties listed in Report PSD-098-02 and any delegation be advised of Council's decision. .. "CARRIED" Monitoring of the Decisions of the Committee of Adjustment Resolution #GPA-377-02 ,I ... Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-099-02 be received; and ... THAT Council concur with decisions of the Committee of Adjustment made on September 26,2002, for Applications A2002/058, A2002/061 to A2002/064, inclusive and that staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. ... ... "CARRIED" Oshawa Creek Watershed Management Plan Resolution #GPA-378-02 ... Moved by Councillor Rowe, seconded by Councillor Pingle THAT Report PSD-100-02 be received; ... THAT Council endorse the Oshawa Creek Watershed Management Plan 2002, as prepared by CLOC; and .. THAT Central Lake Ontario Conservation and the City of Oshawa be provided a copy of Report PSD-1 00-02 and Council's resolution. ... "CARRIED" Councillor Robinson stated a pecuniary interest with respect to Report PSD-101-02; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Robinson resides in close proximity of the subject site. ... ... Port Granby Project Community Advisory Committee Resolution #GPA-379-02 Moved by Councillor Trim, seconded by Councillor MacArthur ... THAT Report PSD-1 01-02 be received and referred back to staff to take into consideration the comments of Mr. Harvey Thompson. "CARRIED" ... 3 rJ 4 .. .. G.P. & A. Minutes - 5 - October 7, 2002 ... PLANNING SERVICES DEPARTMENT CONT'D. ... Application for Part Lot Control Applicant: 2001544 Ontario Ltd. Resolution #GPA-380-02 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-102-02 be received; - THAT the request for removal of Part Lot Control with respect to Lots 106 to 109, 122 to 137,141 to 148 and Blocks 149 to 156 on 40M-2113 be approved and that the Part Lot Control Bylaw attached to Report PSD-102-02 be passed pursuant to Section 50 (7.1) of the Planning Act; and - - THAT all interested parties listed in Report PSD-102-02, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. - "CARRIED" - Removal of Part Lot Control Applicant: Veltri and Son Limited Resolution #GPA-381-02 Moved by Councillor Rowe, seconded by Councillor Trim THAT Report PSD-103-02 be received; ... - THAT the request for removal of Part Lot Control with respect to Lots 1 to 5, and 12 to 28, on 40M-21 07 be approved and that the Part Lot Control By-law attached to Report PSD-1 03-02 be passed pursuant to Section 50 (7.1) of the Planning Act; and - THAT all interested parties listed in Report PSD-103-02, any delegation and the Regional Municipality of Durham Planning Department be advised of Council's decision. "CARRIED" ... ENGINEERING SERVICES DEPARTMENT - There were no items considered under this section of the agenda. OPERATIONS DEPARTMENT - There were no items considered under this section of the agenda. EMERGENCY SERVICES DEPARTMENT - There were no items considered under this section of the agenda. Councillor Rowe chaired this portion of the meeting. - COMMUNITY SERVICES DEPARTMENT ... Recreational Resolution #GPA-382-02 Swimming - Summer Heat Conditions Moved by Councillor Robinson, seconded by Councillor Schell ... THAT Report CSD-13-02 be received for information. 305 "CARRI ED" ... G.P. & A. Minutes - 6 - October 7, 2002 .. COMMUNITY SERVICES DEPARTMENT CONT'D. Summer Day Camp Program 2002 Volunteer Screening Initiatives Introduction of Eazy-Reg Online Computerized Registration CLERK'S DEPARTMENT Parking Report For August, 2002 Animal Services Monthly Report for Month of August .... Resolution #GPA-383-02 Moved by Mayor Mutton, seconded by Councillor Trim .. THAT Report CSD-14-02 be received for information. IIIIIiI "CARRIED" Resolution #GPA-384-02 ... Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CSD-15-02 be received for information. lIIlIl "CARRIED" Erika Badley, Coordinator, Community Services Department, made a presentation on Eazy-Reg Online Computerized Registration Program noting that it is still a "work in progress" with a proposed start date of December 7,2002 and can be accessed through the Municipality of Clarington's web site. She noted that Clarington is the first to offer this service in the Regional Municipality of Durham. IIlIIiI .. Resolution #GPA-385-02 IIIIIiI Moved by Mayor Mutton, seconded by Councillor Schell THAT Report CSD-16-02 be received for information. .. "CARR I ED" IIIIIiI Councillor Pingle chaired this portion of the meeting. .. Resolution #GPA-386-02 Moved by Councillor Robinson, seconded by Councillor Rowe .. THAT Report CLD-38-02 be received; and THAT a copy of Report CLD-38-02 be forwarded to the Bowmanville Business Centre for their information. .. "CARR I ED" .. Resolution #GPA-387-02 Moved by Councillor MacArthur, seconded by Mayor Mutton .. THAT Report CLD-40-02 be received for information; and .. THAT a copy of Report CLD-40-02 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" .. 3(')1 ~O ... L G.P. & A. Minutes - 7 - October 7, 2002 , L Mayor Mutton chaired this portion of the meeting. ... CORPORATE SERVICES DEPARTMENT - RFP 2002-8 Resolution #GPA-388-02 Brookhill Neighbourhood Subwatershed Moved by Councillor Trim, seconded by Councillor Schell Study THAT Report COD-45-02 be received; - THAT Aquafor Beech Limited, Brampton, Ontario with a total bid in the amount of $90,950.00 (including GST and disbursements), being the lowest most responsible bidder meeting all terms, conditions and specifications of Request for Proposal RFP 2002-8, be awarded the contract for the consulting services for the Brookhill Neighbourhood Subwatershed Study, as required by the Planning Services Department; - - THAT the total funds required be drawn from Account #2015-00028-0000; and - THAT the By-law, marked Schedule "B" attached to report COD-45-02 authorizing the Mayor and Clerk to execute the agreement be approved, FORTHWITH. "CARR I ED" ... - CL 2002-34, Reconstruction of Preston vale Road Resolution #GPA-389-02 Moved by Councillor Rowe, seconded by Councillor Schell THAT Report COD-46-02 be received; ... THAT Cobourg Development Services Ltd. Cobourg, Ontario with a total bid in the amount of $1,665,276.74 (Including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2002-34, be awarded the contract for the Reconstruction of Prestonvale Road, as required by the Engineering Department; - - THAT the total funds required in the amount of $1 ,468,000.00 ($1,665,276.74 less Region of Durham portion, plus design, administration, utility relocations, contingency and net G.S.T.) be drawn from the Engineering Capital Account #7205-02008-0261; and ... THAT the By-law marked Schedule "A" attached to Report COD-46-02 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. "CARRIED" ... ... Donation of Printer Resolution #GPA-390-02 Cartridges and Surplus Computers Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report COD-47-02 be received; - THAT the Municipality of Clarington participate in the John M. James Public School Project for the recycling of printer cartridges; ... 307 ... G.P. & A. Minutes - 8 - October 7, 2002 j CORPORATE SERVICES DEPARTMENT CONT'D. J THAT, should other charitable, non profit associations approach the Municipality with similar requests for recycling of printer cartridges, that they be included on a rotating basis; j THAT the Municipality of Clarington participate in the Computers for Schools Program; ... THAT the donation be designated initially for schools within the Municipality of Clarington should there be a need; ... THAT, prior to the donation of the surplus computers, the Municipality of Clarington Hall Boards be offered the opportunity to obtain a computer if required for Hall Board use; and ... THAT the Purchasing Manager be authorized to dispose of surplus equipment and materials in this manner on an ongoing basis where appropriate. .. "CARRIED" .... Clarington Library Resolution #GPA-391-02 Construction/Mun icipal Administrative Moved by Councillor Schell, seconded by Councillor Trim Centre Expansion .. THAT Report COD-48-02 be received; THAT Edge Technologies, Pickering, Ontario, be retained to provide consulting services to the Municipality of Clarington to provide a review of the existing telephone system and to co-ordinate the move of the telephone equipment for the Clarington Library and the Municipal Administrative Centre in an approximate amount of $16,600.00.; ... IIIlIi THAT funds in the amount of approximately $40,000.00 (50% of $80,000.00) be approved to cover the installation of the data and telephone cabling; .. THAT funds in the amount of approximately $25,000.00 be approved to cover moving expenses for the Municipal Administrative Centre Expansion; ... THAT funds in the amount of $10,500.00 be reallocated from within Account #7004-00002-505 and be drawn from this account; ... THAT the remaining funds required in an approximate amount of $62,900.00 ($8,400.00 (50% of $16,600.00) + $40,000.00 (50% of $80,000.00) + $25,000.00 less $10,500.00 = $62,900.00) be drawn from Account#7009-X-505; and IIIlIi THAT the Clarington Library be invoiced for the portion applicable to the Library, where appropriate. I .. "CARRIED" ... .. 308 ... L G.P. & A. Minutes - 9 - October 7, 2002 .. CORPORATE SERVICES DEPARTMENT CONT'D. ... Co-operative Tender Resolution #GPA-392-02 T-257-02 Gasoline & Diesel Fuel Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report COD-49-02 be received; - - THAT Shell Canada Products, Toronto, Ontario is an approximate annual amount of $199,428.92, being the lowest responsible bidder meeting all terms, conditions and specifications be awarded the Municipality of Clarington requirements for Co-operative Tender T257-02 Gasoline and Diesel Fuel for a three year term and to expire October 4, 2005; and - THAT funding be provided from the current year's respective departments Operating Fleet Budgets. - "CARRIED" ... CL2002-31, One (1) Resolution #GPA-393-02 2003 Cab & Chassis Moved by Councillor Trim, seconded by Councillor Schell THAT Report COD-50-02 be received; - ... THAT Wajax Industries Ltd., Milton, Ontario with a total bid in the amount of $63,595.00 (Including taxes and trade-in), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2002-31, be awarded the contract to supply One (1) 2003 Cab & Chassis, 16,000 GVW, as required by the Municipality of Clarington, Operations Department; and - THAT the funds be provided from the 2002 Operations Vehicle/Heavy Equipment Account #7203-00000-0504. - "CARRIED" FINANCE DEPARTMENT ... There were no items considered under this section of the agenda. - CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. ... UNFINISHED BUSINESS There were no items considered under this section of the agenda. - OTHER BUSINESS There were no items considered under this section of the agenda. .. .. 309 ... G.P. & A. Minutes ADJOURNMENT - 10- October 7, 2002 Resolution #GPA-394-02 Moved by Councillor Robinson, seconded by Councillor Schell THAT the meeting adjourn at 10:55 a.m. "CARRIED" j .~ ..l ~ .. .. .. MAYOR ~ DEPUTY CLERK 31U .. - .. .... - .. ... .. .. .. .", .. .-II ... PUBLIC MEETING REPORT # PSD-I04-02 LAKELAND ASSOCIATES LTD. - c;~![mgron CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING - I Development Application by: LAKELAND ASSOCIATES LTD. PLANNING FILE NO.: ZBA 2002-027 AN APPLICATION FOR ZONING BY-LAW AMENDMENT TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 1990, as amended. APPLICATION DETAILS The proposed Zoning By-law Amendment, as submitted by Lakeland Associates Ltd., would change the zone category to permit the use of an existing 259 m2 accessory building for a home occupation. The subject property is located in Part Lot 18, Concession 2, former Township of Darlington, at municipal address 2611 Maple Grove Road. The lands in question are also subject to the following application Site Plan Approval (SPA 2002-037). PUBUC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: ... - - - - - DATE: TIME: PLACE: Monday, October 21,2002 9:30 a.m. Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario ANY PERSON may attend the public meeting and/or make Written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. - - If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday October 28, 2002, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, October 23. 2002 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Zoning By-law Amendment , you must submit a written request to the Clerk's Department, 200 Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6. Additional information relating to the proposal is available for inspection between 8:00 a.m. and 5:00 p.m. at the Planning Services Department, 2nd Floor, 40 Temperance Street, Bowmanville. Ontario L 1C 3AG, or by calling Susan Ashton at (905) 623-3379 extension 218 or bye-mail atsashton@municipality.clarington.on.ca. APPEAL If a person or public body that files a notice of appeal of a decision for the proposed Zoning By-law Amendment to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions before the proposed Zoning By-law Amendment is approved, the Ontario Municipal Board may dismiss all or part of the appeal. Date the Municipality of Clarington this 20th day of September. 2002. 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 - - - ... - ... - avi Crome Director of Planning Services Municipality of Clarington 501 - .. ... .. LOT 18 - Cl <1: 01 0:" W > .. O!~ ": 0:' . ~ ~I ~", ...J a.. <C ::E N72021 '4Q-E .. .............. ~ Ili C\I - - HOUSE ~ . o CtJ en o o co - z ... '_./ ~ . - .,. '--:-::'" ....~.~ ... CONCESSION 2 ~O) . . 0_ ~O) ~ 91.49 235.92 I'N71049'40-E N7203TE -. z .. N72ogT30-E 76.23 ... .. J .. ... Darlington Key Map ZBA 2002-027 and SPA 2002-037 ... 0 '" 0 Zoning By-law and Q: a '" Site Plan Amendment 0 III Q: Z .., .., Q: 0 Owner: Jean-Guy Bergeron 2611 Maple Grove Road .. ~~ BLOOR STREET I .. ,r-- 02 - ... .. Clw:mgton REPORT - PLANNING SERVICES PUBLIC MEETING - ... Meeting: Date: - Report #: - Subject: - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday, October 21,2002 PSD-104-02 File #: ZBA 2002-027 By-law #: REZONING APPLICATION APPLICANT: LAKELAND ASSOCIATES LTD. ... RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1 . THAT Report PS D-1 04-02 be received; 2. THAT the rezoning application submitted by Lakeland Associates Ltd. on behalf of John Bergeron, be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and ... ... - 3. THAT all interested parties listed in this report and any delegation be advised of Council's decision. ... Submitted by: Dav J. Crome, MCIP, R.P.P. Director of Planning Services Reviewed by: c:l~ /1J n lin Wu, ~\_~ Chief Administrative Officer - - - SA*DJC*lw October 16, 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-0830 - 60\ .. REPORT NO.: PsD-104-02 PAGE 2 1.0 APPLICATION DETAilS 1.1 Applicant: Lakeland Associates Ltd. (Les Jagoda) 1.2 Owner: John Bergeron 1.3 Rezoning: To rezone the subject lands from the "Agricultural (A) Zone" to an appropriate zone to permit the use of an existing 259 m2 accessory building for a home occupation. ..i .. ... .... 1.4 Site Area: 4.84 ha .. 2.0 lOCATION 2.1 The subject lands are located at 2611 Maple Grove Road (Attachment 1). The property ... is contained within Part Lot 18, Concession 2, in the former Township of Darlington. lIIIIi 3.0 BACKGROUND 3.1 On August 27, 2002, Les Jagoda of Lakeland Associates Ltd., on behalf of John Bergeron, submitted an application to the Municipality of Clarington to rezone the subject lot at 2611 Maple Grove Road to permit the use of an existing 259 m2 (2,788 sq.ft.) accessory building for a home occupation use. .... .. ... 3.2 The owner's intent is to use the existing detached garage to run his business, Classic Cleaning and Maintenance Services. .... 4.0 SITE CHARACTERISTICS AND SURROUNDING USES 4.1 The subject property contains an existing single detached dwelling and a detached garage. The subject lot has frontage and access to Maple Grove Road. ... . 4.2 Surrounding Uses: East: Vacant North: Residential West: Residential South: Residential III .. .. ... 602 .. - REPORT NO.: PsD-104-02 PAGE 3 ... 5.0 5.1 OFFICIAL PLAN The Durham Region Official Plan designates the subject lands "Major Open Space". The existing residential use conforms with the policies of the Regional Official Plan. Comments from the Regional Planning Department have not been received at this time, thus conformity of the proposed development has not been confirmed. - - - 5.2 The Clarington Official Plan designates the subject lands "Green Space". The existing residential use and the proposed home occupation use conform with the policies of the Clarington Official Plan. - - - 6.0 ZONING BY -LAW CONFORMITY 6.1 The subject lands are zoned "Agricultural (A)", which permits a single detached dwelling and a home occupation use operating entirely from inside the dwelling. A home occupation operated from an accessory building would not be permitted, thus the need for the rezoning application. - - - 7.0 PUBLIC NOTICE AND SUBMISSION 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the lands. - 7.2 As of the writing of this report, one inquiry has been received regarding this application. _ The caller requested to be notified of all subsequent meetings and reports. - 8.0 AGENCY COMMENTS 8.1 The Clarington Building Division has indicated that a building permit will be required if _ there is any construction in this building in order to change it into an office or home occupation use. - 8.2 Clarington Emergency Services have no fire safety concerns with this application. - - 603 - REPORT NO.: PsD-104-02 PAGE 4 8.3 Comments remain outstanding from the Regional Planning Department, Regional Health Department, Central Lake Ontario Conservation, Clarington Engineering Services and Hydro One Networks Inc. 9.0 COMMENTS 9.1 The owner had previously applied for a minor variance (A2002/007), upon discovering at the closing of his purchase, that the existing detached garage had been attached to an existing barn without a building permit and that the renovations converting the barn to a detached garage were not in compliance with the Zoning By-law. The owner stated to Committee of Adjustment that it was his intent in purchasing this property to use the large accessory building for the purposes of operating his business. As the Committee of Adjustment cannot use its power to zone or to permit uses that are not permitted in the zone the applicant withdrew his minor variance application and submitted an application for rezoning and site plan. 9.2 The applicant has also concurrently submitted an application for site plan approval, indicating number and location of parking spaces, landscaping, signage and entrance location. 10.0 CONCLUSIONS 10.1 As the purpose of this report is to satisfy the requirements for the Public Meeting under the Planning Act, and taking into consideration all of the comments received, it is respectfully requested that this report be referred back to Staff for further processing and the preparation of a subsequent report. Attachments: Attachment 1 - Key Map List of interested parties to be advised of Council's decision: Mrs. Makxam 2637 Maple Grove Road Bowmanville, ON L 1 C 3K7 604 .... .. .. .. lIIlIl ... .... .. fill IIIIIi .... .. .. .. .. .. IIIIi .. .. 0 N72021'40"E 03.17 < 0\ 1 a:' ~ - UJ iii > C\I o /4',..... ..... a:1 . ~. . ;t - HOUSE . 0 (!): ~ ':, ('I') wI m 0 - ..J _.1- ~ ..... a.. z < - ~ N72037'30"E 76.23 ;ten . 0.... ~en ... ~ 91.49 235.92 ~N71049'40"E N7203,E ..... CONCESSION 2 z - - i 1 LOT 18 ATTACHMENT 1 ... - ~ ZBA 2002-027 and SPA 2002-037 Zoning By-law and Site Plan Amendment Owner: Jean-Guy Bergeron 2611 Maple Grove Road ,. r, ,- ... .. ... .. ... IlIllI .. .. ... .. .. ..i ... .. .. k i III .. .. .. 1 ~ .. .. CJ.w:.mgron REPORT PLANNING SERVICES ... ... Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: Monday, October 21,2002 ... Report #: PSD-105-02 File #: A2002/021, A2002/058 By-law #: and A2002/065 - Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF OCTOBER 10, 2002 - ... RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-105-02 be received; and 2. THAT Council concurs with decisions of the Committee of Adjustment made on October 10, 2002 for applications A2002/021, A2002/058, A2002/065 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. ... - .. Submitted by: Reviewed by: 1 j ranklin Wu "1) Chief Administrative Officer - - David . rome, M.C.\.P.,R.P.P. Director, Planning Services - SA*L T*df 15 October 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 - 606 - REPORT NO.: PSD-105-02 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are detailed below. j ~~' ... .. DECISIONS OF COMMITTEE OF ADJUSTMENT FOR OCTOBER 10, 2002 .. Application Number Staff Recommendation Decision of Committee A2002/021 Table Tabled A2002/058 Approve Approved A2002/065 Approve Approved ... .. 1.2 Application A2002/021 was heard previously in May 5, 2002 at which time the application was tabled by Committee for six months to allow time for the applicant to have a Conservation Authority Board hearing. The Conservation Authority Board hearing, held September 18, granted approval for the detached garage. However, the Health Department has concerns there is insufficient lot area to permit additional lot coverage by a new detached garage and to still allow the septic system to function adequately. Thus tabling was recommended to the next meeting to permit time for the owner to demonstrate to the Health Department that the proposed septic system will function adequately. ... .. .. ... ... 1 .3 Application A2002/058 was amended at the Committee of Adjustment meeting September 26, 2002 to include an addition to the dwelling that did not meet the exterior side yard setback requirements. The amended application was approved subject to the applicant receiving a building permit within ninety days of the decision. ... lIIIIi .. "j III 1.4 Staff has reviewed the Committee's decisions and is satisfied that the applications that received approval are in conformity with the Official Plan policies, consistent with the intent of the Zoning By-law and are minor in nature IIIIIIi III 607 .. ... REPORT NO.: PSD-105-02 PAGE 3 - - and desirable. Council's concurrence with the Committee of Adjustment decisions is required in order to afford Staffs official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. - - Attachment 1 - Periodic Report of the Committee of Adjustment - - - - - ... - - - - - - - - t:.nQ .... CI~n ... .. PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT .. APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: R. L. BROOKS & ASSOCIATES LTD. SIMS, WILLIAM 103 CEDAR CREST BEACH RD." BOWMANVILLE PART LOT 12, CONCESSION BF FORMER TOWN(SHIP) OF BOWMANVILLE A2002/021 ... .. PURPOSE: TO PERMIT CONSTRUCTION OF A DETACHED GARAGE THAT WILL HAVE A FRONT YARD SETBACK OF 5.7 METRES INSTEAD OF THE REQUIRED 8.0 METRES. .. .. .. - DECISION OF COMMITTEE: THAT THE APPLICATION BE TABLED TO THE NEXT MEETING TO ALLOW TIME FOR .. HEALTH DEPARTMENT REVIEW OF THE SANITARY SYSTEM. .. - DATE OF DECISION: October 10, 2002 LAST DAY OF APPEAL: October 30,2002 .. .. IIiI ... 609 .. .. - - CJ.~!il!gron - PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT - FILE NO.: DAILEY. TIM DAILEY, TIM 80 KINGSWOOD DR." COURTICE PART LOT 35, CONCESSION 2 FORMER TOWN(SHIP) OF DARLINGTON A2002/058 - APPLICANT: OWNER: PROPERTY LOCATION: - - - PURPOSE: TO RECOGNIZE AN EXISTING ADDITION CONSTRUCTED IN THE EXTERIOR SIDE YARD BY REDUCING THE EXTERIOR SIDE YARD SETBACK FROM 3.1 METRES (PREVIOUSLY REDUCED IN 1988 TO PERMIT THE CONSTRUCTION OF THE DWELLING), TO 1.2 METRES. - ... - DECISION OF COMMITTEE: THATTHE APPLICATION BE APPROVED AS IT IS MINOR IN NATURE AND IN KEEPING WITH THE NEIGHBOURHOOD SUBJECT TO THE OWNER OBTAINING A BUILDING PERMIT WITHIN 90 DAYS OF THE DECISION. ... ... - DATE OF DECISION: October 10, 2002 LAST DAY OF APPEAL: October 30, 2002 - - - - - filn .. ClfJ!il1glon .. ... PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT ... APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: CLARINGTON HOME RENOVATORS GRILLS, CHARLES & EVA 30 VALLEYCREST DR." COURTICE PART LOT 33, CONCESSION 2 FORMER TOWN(SHIP) OF DARLINGTON A2002/065 IlIlI III PURPOSE: TO PERMIT THE CONSTRUCTION OF A SUNROOM ADDITION TO AN EXISTING DWELLING BY REDUCING THE FRONT YARD SETBACK FROM THE REQUIRED 4.5 METRES TO 4.05 METRES. .. ciA .. lIIlIl .. DECISION OF COMMITTEE: THAT THE APPLICATION FOR THE SUNROOM BE APPROVED AS IT IS MINOR IN NATURE AND THE AMENDED APPLICATION FOR THE DECK BE TABLED TO THE NEXT COMMITTEE MEETING. III .. DATE OF DECISION: October 10, 2002 LAST DAY OF APPEAL: October 30,2002 .. ... .. .I .. 6 1 1 .. .. .. Cl!J!.mgron ... - REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: Monday, October 21,2002 PSD-106-02 File #: PLN 33.6.1 By-law #: - Report #: Subject: - APPLICATION TO AMEND CERTIFICATE OF APPROVAL # A680295 ADDITION OF ASBESTOS WASTE TS HEALTH AND SAFETY CONSULTANTS INC. - RECOMMENDATIONS: - 1. .. 2. - ... - - - - - - .. ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD-106-02 be received; THAT the Ministry of the Environment be advised that the Municipality of Clarington has no objection to the application, subject to the following conditions: i) The applicant re-Iocate the existing temporary trailer/containers on-site to comply with the Zoning By-law provisions; ii) The maximum permitted daily storage be limited to 35 tonnes per day until such time as permanent buildings are constructed on site; iii) The applicant enter into an agreement with the Municipality to amend the existing site plan agreement for the site; 3. THAT the applicant be advised that, in any future site plan approval of the amending application, received September 17,2002, the Municipality will require a building permit for a permanent building to be obtained within 12 months; that said building be occupied within 18 months and that site plan approval and the site plan agreement will terminate within 18 months; and 4. THAT the Durham Region Planning Department, and all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by' D i . Crome, MCIP, R.P.P. Director of Planning Services CP*L T*DJC*sh October 16,2002 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-0830 612 REPORT NO.: PSD-106-02 PAGE 2 1.0 APPLICATION DETAILS 1.1 In mid August, the Municipality of Clarington received a request, from the Ministry of the Environment, for comment on an application to amendment T. S. Health & Safety Consultants Inc. existing Certificate of Approval, for 373 Lake Road. The amendment proposes to allow processing and storage of asbestos to occur on-site. The applicant has a current certificate of approval for PCB processing and transfer at the subject property. The information submitted for the amending application seeks approval to receive asbestos at the site; inspect the waste and remove any heavy steel that can be recycled; and store the asbestos on-site, prior to transferring it to an approved waste disposal site. The applicant has requested approval to receive up to a maximum of 25 tonnes of waste daily and have a maximum storage capacity of 50 tonnes any given day. The applicant has verbally stated that he expects to have considerably less storage on-site at anyone time. All asbestos waste will be held in 6 mil yellow bags containing warning labels approved by the Ministry of Labour. The base are sealed and stored in approved steel containers. The applicant has states that the bags will only be handled by hand, therefore minimizing the risk of tears. All storage will be within the existing containers located on-site and not visible form the street. 1.2 On October 16, 2002, the Ministry of the Environment advised that the applicant amended his application to permit a maximum storage capacity of 75 tonnes. 1.3 The property is currently being used for dismantling of light ballasts, transformers and switch gear containing PCB's. Transforms containing oil are not permitted on site based on the existing MOE certificate. The existing certificate was issued in July 1998, to T. S. Health & Safety Consultants Inc. 2.0 OFFICIAL PLAN AND ZONING CONFORMITY 2.1 The subject property is designated "Light Industrial Area". The range of permitted uses includes manufacturing, assembling, processing, and warehousing. The processing and storage of waste material in an enclosed building has previously been recognized as a permitted use. 613 ., .. .. .",j - .. .. ... . ... "" .. .. till ~ .. '1 .. .. ... J .. REPORT NO.: PSD-106-02 PAGE 3 '- - 2.2 Within the Municipality's Zoning By-law the subject property is zoned "Generallndustrial (M2)". The M2 zone permits the widest variety of uses including 'an assembly, manufacturing, fabricating or processing plant within a wholly enclosed building or structure'. The processing and temporary storage of materials appears to be permitted. - ... 3.0 COMMENTS 3.1 After World War II, building construction routinely involved the use of asbestos-based insulation products, which were sprayed on. The asbestos fibres, amalgamated with a liquefied binding agent, were applied directly on site, and sprayed onto walls, support beams and pipes. Asbestos was a very popular material because they protected against fire and afforded good thermal and acoustic insulation. - - - 3.2 There are many different types of asbestos fibre divided into two main categories: _ amphibole and serpentine asbestos. The amphibole fibres used commercially are extremely hazardous. This form of asbestos fibres can be easily inhaled and can ... remain indefinitely in the lung tissue, and may cause cancer. Most countries introduced a ban on amphiboles products, in the 1970's. The most common serpentine fibre today, _ chrysotile, is considerably less hazardous than amphibole varieties. Serpentine asbestos is unlikely to remain suspended in the air. Thus, less of it is likely to be _ inhaled, and it does not stay in the lungs very long. The human immune system can eliminate these fibres fairly quickly. - ... 3.3 Although there are health concerns and provincial regulations for handling, processing and disposing of some varieties of asbestos, it is described as a 'solid non-hazardous waste' on the Ministry of the Environment application form for Certificate of Approval. The applicant has requested approval to receive 20-25 tonnes of waste daily and store 75 tonnes of waste daily. The 75 tonnes would equate to approximately 5 storage containers currently used on site. - - - 3.4 The Clarington Engineering Services Department reviewed the request for amendment to the Certificate of Approval and advised they have no comment on the application. ... 614 ... REPORT NO.: PSD-106-02 PAGE 4 3.5 The applicant entered into a site plan agreement with the Municipality of Clarington in September 1998, for the development of the site for the processing and temporary storage of PCB waste for transfer. The site consists of several trailers and containers. One trailer is used for an office/staff room. Another trailer is used for dismantling ballasts and generators containing PCB's. There are approximately eight containers for storage. The existing site plan agreement contains a clause requiring a building permit for a permanent building to be applied for within three (3) years of the agreement date. A permanent building has not been applied for or build, therefore, the site plan agreement is not in good standing. In addition, the trainers/containers which have been placed on site are not reflective of the location shown on the approved site plan drawings. Two or three of the trailers/containers do not appear to comply with the required side yard setback of 5 metres. 3.6 On September 11, 2002, two staff members, together with Councillor Pingle and the applicant met on-site to discuss the application for Certificate of Approval, as well as the existing site plan agreement. At that time Mr. Samson advised he was in discussion with a local designer to plan a permanent building to be constructed for the property on Lake Road. Since the existing use is not in compliance with municipal approvals and his current site plan agreement, the applicant agreed to submit an amending application to extend the time frame of the trailers/containers for an additional year. This amending application was received on September 17, 2002, and is currently being processed. 3.7 Mr. Samson believes that his company should be able to start a building on the site within 6 months. Staff are prepared to process a site plan application expeditiously when received. In the revision to the site plan agreement, the timing provision for a permanent building will be amended to 12 months for the issuance of a building permit and 18 months to occupy the new building. Mr. Samson has agreed with the time frame proposed. 615 ... . .. ... .. ... ... ... .. - .. .. .. .. .. .. .. .., .. - - - ... - - .. ... ... - - - - ... - - - - - REPORT NO.: PSD-106-02 PAGE 5 3.8 The addition of asbestos waste as another product to be handled on site further enlarges the operation with no easily enforceable commitment to construct a building on site. The use of containers and trailers is a poor precedent for the development of industrial areas in the Municipality. However, this condition has existed on the site for over four years and the applicant appears to be proceeding in good faith. Staff recommend that the Ministry's Certificate of Approval be limited to a maximum storage of 35 tonnes at this time, until permanent facility is constructed on site. A permanent facility would ensure better security and provide for the continuous processing of the waste without moving between several structures and/or containers. It would also help to ensure that this site does not become a detriment to the development of nearby industrial lands. 4.0 CONCLUSION 4.1 It is recommended that the Council advise the Ministry of the Environment that the Municipality of Clarington has no objection to the proposed amendment to the Certificate of Approval, to allow an asbestos processing and storage on the subject property, subject to rectifying existing zoning infraction and limiting the approval to a maximum storage of 35 tonnes per day. At such time as a permanent building for the waste handling business is completed, staff would have no objection to increasing the on-site storage capacity. Attachments: Attachment 1 - Key Map List of interested parties to be advised of Council's decision: Tony Sampson T.S. Health & Safety Consultants Inc. 2601 Matheson Blvd., East MISSISSAUGA, Ontario L4W 5A8 Regional Municipality of Durham Planning 1615 Dundas Street East 4th Floor Lang Tower P.O. Box 623 WHITBY, Ontario L 1 N 6A3 616 ATTACHMENT NO.1 - SUBJECT SITE - 373 LAKE ROAD, BOWMANVILLE ... LOT 9 LOT 8 LOT 7 ~I I .. t- t- - () en .. BOWMANVILLE KEY MAP PLN 33.6.1 617 I .. z o - (f) (f) w U Z o U t- Z o ~ l..L- ... .. .. .. .. ... z w ~ .. o ~ (]) r ... - tJlfJ!ilJgtOn - REPORT ENGINEERING SERVICES ... Meeting: ... Date: Report #: - Subject: ... GENERAL PURPOSE AND ADMINISTRATION COMMITTEE OCTOBER 21,2002 EGD-46-02 File#: B.01.13.15 By-law #: PARKING ON QUINN DRIVE AND WAVERLEY ROAD, BOWMANVILLE RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report EGD-46-02 be received; ... 2. THAT Quinn Drive be posted as 'No Parking' May to September on the north side from Waverley Road to Lawrence Crescent; ... 3. THAT Waverley Road be posted as 'No Parking Anytime' on the west side from Lawrence Crescent to Regional Road 57 and that the yellow centre line on Waverley Road from Lawrence Crescent to Spry Avenue be reapplied during 2003 to create an off-centre yellow line to improve safety by providing a wider parking lane on the east side; and - - 4. THAT the By-law attached to Report EGD-46-02 be approved by Council. - ... o (r-~~ - Submitted by: Anthony Cannella, C.E.T. Reviewed by: Franklin Wu, Director of Engineering Services Chief Administrative Officer RDB*ASC*ce October 8,2002 - ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE~ ONTA/~ r 1C 3A6 T 905-623-3379 F 905-623-9282 ... REPORT NO.: EGD-46-02 PAGE 2 .. .. 1.0 BACKGROUND 1.1 Parking Complaints ... The By-law Enforcement Division has received numerous complaints from residents of Quinn Drive regarding parking problems associated with soccer events from 6:00 p.m. to ... '9:00 p.m. at Optimist Park fronting onto Waverley Road. Motorists were parking on both sides of the roadway impeding traffic, encroaching upon driveways and making it very ... difficult for residents to see and exit their driveways. In an attempt to improve enforcement efforts and reduce complaints, the By-law Department requested that the .. Engineering Services Department review the parking situation. 1.2 Engineering Review A review by Engineering staff determined that Quinn Drive, being an 8 metre wide roadway, was not suitable for long sections of consecutive parking on both sides as it impeded two-way traffic, particularly in the section of roadway between Waverley Road and House Number 32. Quinn Drive, from Waverley Road to Lawrence Crescent, could provide 32 parking spaces on the south side but only 19 on the north side due to location of driveways and fire hydrants on the north side. 1.3 Safety Concerns . Residents on the north side had vision and access impeded when motorists attempted to park two vehicles between driveways thereby encroaching upon the driveway apron. . Fire hydrant access on the north side was blocked west of House Number 32 as motorists encroached within 3 metres. . Children walking across Quinn Drive between the vehicles parked on the north side and the soccer field on the south side. , . Emergency Services response could be hindered by the parking congestion. 1.4 Corrective Recommendations Staff determined that the best corrective measure to improve safety concerns and reduce parking complaints was to prohibit parking on the north side of Quinn Drive. 702 ... ... .. ... .. IIIIIi .. IIIiIi ... ... .... lIIlIl .. ... REPORT NO.: EGD-46-02 PAGE 3 - - Banning parking on the north side would eliminate most of the safety concerns and provide the greatest number of parking spaces. It was also noted that the shift in parking should be observed to determine if parking problems would be shifted onto Waverley Road or if motorists would use the existing parking lots. - - 1.5 Authority The Municipal Traffic By-law 91-58 includes the following provisions: - - Section 3 (5) "The Chief of Police and the Director of Engineering are hereby authorized to erect or place temporary "No Parking" and/or "No Stopping" signs on any highway." - - Section 4 (9)(E) "Where official signs to that effect are displayed no person shall park any vehicle anytime on one or both sides of a highway, which is immediately adjacent to a park or playground." - ... ... 1.6 Corrective Actions The Director of Engineering Services requested that the Operations Department install the 'no parking' signs on the north side of Quinn Drive during June of 2002 to address the immediate safety concerns with the intent that the area would be monitored and that a more encompassing report and by-law could be presented to Council in September, based upon observations over the summer. - - - - 2.0 REVIEW AND COMMENT 2.1 Public Comments Once the signs were installed, a resident of Quinn Drive requested that the newly installed 'No Parking' signs be changed to reverse the prohibition side to permit residents the ability to park on the north side near their driveways while banning parking on the south side. Mrs. Kempers' letter dated July 2,2002 is shown as Attachment 2 and the response from the Director of Engineering Services is shown as Attachment 3. - - ... 703 .. REPORT NO.: EGD-46-02 PAGE 4 IIlIIll 2.2 Review During Summer of 2002 Quinn Drive III During periodic reviews by Engineering and By-law Enforcement staff over the summer, the parking prohibition on the north side of Quinn Drive appeared to make great lIIlIl improvements while parking complaints reduced and safety improved. Many motorists appeared to be parking either farther east on the south side of Quinn Drive or in the .. parking lots near the school. As with all park and school locations, periodic parking enforcement will still be required to remind motorists to obey the posted signs. .. Further discussions with Mrs. Kempers suggested that she preferred that the 'No Parking' on the north side only be effective from May to September, 6:00 p.m. to 9:00 .. p.m., to specifically deal with the soccer groups. Staff feel that a consistent 'No Parking Anytime' sign is the best but will concede that limiting the parking prohibition from May to ... September would still address the time of year when the parking problem was occurring. Although limiting parking to one side of a roadway is best for emergency vehicles and .. traffic flow, occasional parking on both sides of local streets with little traffic can help moderate vehicle speeds. Staff do not support the request for specific time of day to be .. included because league play is Monday to Thursday approximately 6:00 p.m. to 9:00 p.m., but team practice sessions which also cause problems are Friday to Sunday and .. can be any time of the day. .. Waverlev Road Waverley Road is a 10 metre wide collector roadway with a yellow centre line but presently permits parking on both sides. There did not appear to be a shift in parking from the north side of Quinn Drive to the west side of Waverley Road after the installation of 'No Parking' signs on Quinn Drive. Staff noted that the yellow centre line on Waverley Road was creating a number of problems during the peak parking periods: .. .. .. . Northbound motorists often drove with the left tires over the centre line to avoid the parked vehicles. . Southbound traffic was being confronted with northbound traffic encroaching onto their half of the roadway. .. .. .. 704 .. - REPORT NO.: EGD-46-02 PAGE 5 - - · Adults or children exiting parked vehicles found it unsafe to open their doors due to the heavier traffic volumes if northbound motorists did not cross the centre line to give them more space. · These conditions would affect both park users from May to September and parents at school dismissal times from September to June. - - - The section of Waverley Road north of Lawrence Gate does not appear to have consistent parking concerns and the occasional parked vehicle should not cause major problems for either motorists or persons exiting vehicles. This section of roadway should remain unchanged at the present time. - - Attachments: - Attachment 1 - Key Map Attachment 2 - Correspondence from M. Kempers Attachment 3 - Reply to M. Kempers - Attachment 4 - Proposed By-law to amend Traffic By-law 91-58 Interested parties to be advised of Council's decision: ... Margriet Kempers 22 Quinn Drive BOWMANVILLE, Ontario L 1 C 3T1 - - Margaret Jamieson 24 Quinn Drive BOWMANVILLE, Ontario L 1 C 3T 1 ... - - - - - 705 l I--- --I !---------' - - Ull \ r---- J ~ ~ ~ \ \ ~ I - - - --- ~~,- -- . \ \ "~- -- I -- 1 ----~ I ~~ -- - "'C -- Q.) ---> n___ ro ~> ~ c-~s / >- </jJl ~==\-~ -\/L t ~lq \\ . --, ~\ ) ~~ )\ .-/\. \ '. \ ~. \. \ ~\\ \ \ '..... \.. ! -~m~ )/l h~ f/ BOWMANVILLE - ......~ I / __"- ~Jt]//7tl'/ ( )' '7 1,// / / / "',/\ \ / //,/./", \//,.-,-"-'" \\ \ ~ . - /~/' // ..~/: " \: " , <'\~~=.t- )~e~b Parking, May'to'-September ~J>'/ I --, v / ,''>'' "--/ ,//> . , ,) / ,~..--1'" 'x' /). -'. . '/)>:S,/ / /. ,- . / - - Q.) -- 0 c f--- - Q.) -- t- -- ::> --- :> ro __I--- .....J f--- I \ \ I I \~- 11<8 I I I I I Qui ~n Dr Optimist - - Park 1---- f--- - - - - - -, Waverley - f--- Road = School - - - - -- \ I---- ~ II I I. III ~- ,NJ ~ -- ,- - L-- f --I--- I--- -- \ ~r~~~Udl J~ b~rU~ ==- UI I I I ILLLI II - -- -- - \ II I \ \ II 1m I j I " I I: I ! - - ___n i II '-- _ _! ~---~ , I I I I ! ) '-""7 _-----I _ _'\\,// ... ... .. .. .. .. ... ~--\ .. .. .. ... .. IIIIIIi .. .. ... I I I I II Engineering Services REPORT EGD-46-02 III .. 70A -- ATTACHMENT NO.1 r III OCTOBER 2002 - ATTACHMENT NO.: 2 REPORT NO.: EGD-46-02 - Juiy .~. ';;\l\;_ - ',A iTf -"11 !O~, I 'UNlC!PAl/TY OF [!jl' ":.;': ~1:l\1 r-Jole & HIe ,----.... .. I i .- -. --" -'--'1 I .t. :_ i.:, '~ .:.:.; , ...::;~.l;~~. ~'.',:;, ?i:;;- ;:: :-:~.--'- ~---- -.-.---'.- . ...... ., ; r.c.~ w r.. '., ~'J< I ---'-----,.-. t......' '''> . ~ I ' . I .. t. -'. ..... 11 I ;:.. ,.", ~ I' I r .". ','... I ----- TJk~ ,..J...r0~1.~:~ ;:'Ci:Uil ... iVlargnet I\.empcr;;, 22 Quinn drive. Bowmanville. ON LIe 3Ti " ... - . :-~;~~ ~.- -. - ~ ~'::::. Jul 0 2 2002 PU';;U'':; ~,;on"s DEPT. File - Dear Ivir. Lanella - This il:tter is \\Tillen to you in regurus tu itle parKmg I:'SUc UIl VUInn UllV.:. On June 20l:., 2002 at approximately 4 pm I spoke with Mr. Lcn Creamer of l.3y- l.a\~ entorcement and at approximately at 4:30 pm I addressed Mr. Ron Bakers 01' cnginccrll1f 011 the same issue. Both l'vlr. Creamer and !vir. Bakers promised to get baCK to me Of; TuC'sday June 2Sfh in regards to my COllcems. However. Both tvlr. Creamer and Mr. Bakers failed to get back to me. I th~11 contacted tvfr. Bakers on the sam~ issue 011 F riQay June 2Sli,. Mr. Bakers fuiled to recall my nume or any of the cuncerns that we had . discussed on the 20til ofJunc and adviscd me that council was out for summer and tilth the iSSUl: v\'\mlJ hmc to wait. I t h~:n lril;:d to ,,:ont.1ct ),v1r. Creamer onlhc 2g"'. I II.: \"'a~ JiO: available for comment however. I spoke with Ms. Cheryl Telmisel of DY-13\\ cn[un:ement who suggesled that I buy a permit at $40.00 per mumh. ... - - - - Now I am addressing you with my concerns. On June lti';' LUU2 parK1l1g slgliW-rerc placed 011 the North side of(>uinn Drive at approximately 1 j :]U am. 1vI)' argument is that th~~ signs should in fact be placed 011 the south side or Ouinn I)m'z. The following arc legitimate reasons [or the "No Parking" signs to be placed on the south side of Quinn Dn\'(: ... - l. ., ... ..... . .... . .,.. When cars arl~ parked on the souiil SIde oh)uinn drive, T mTIlc ll'a'vellng l)otn ea,-;{ anG west on Quinn alive cannot see on coming trafiic. That these signs have bel'l1 placed 011 Quinn drive to acconunodatc the BO\'1'11lltnvik' soccer a.ssoeiulloll and that soccer games take plac~ for two nights pt'!' week lor approximutely 2-4 hrs. And thatlhl: I1l:lxls orthl: rl:~idents of Quinn Drivl: ha....1.: oel.:[ neglc<.:tcu to al:<.:ommodatc 3 lllonlh.s of SUl:CCL Also that thl:rc is in fact a parking !l}, On the West side of Waverly Public Schooi that is paved and th<1t can aecommoaar~ approximmely 25 vehicles during the eours~ of the games and that it is never usee.. .1. ~Mr. Creumer presented the argument that the signs havc been plae~~d 011 tht: Nonn :)iul: ui Quilm Dri....1.: us u :)ufcly ffil:i.l.SUn.: and ilial in fUl.:l Mr. 13akl.:rs :;uppuns tim, issue. I Towever, EMS vehicles would not be able to access fire hydrants un QUinn drive as they would not be able to turn onto Quinn drive from Waverly roact., Lawrence road or Hillary rd during the course of a soccer game as cars park all !n;- way from Lawrenc.e Rd to Waverly Rd on the south side of Quinn Drive and Ulen cars are parked from the corner of' Quinn Dr. and Waverly Rd. on the cast side of Waverly all the way to Waverly public sehoul. Thesl.: parkl.:d c.:ars in fact hlock visibility and ... -" - - - ... 707 ... emergency vehicles from accessing Quinn drive. This poses a serious Safety issue Tor both the residents of Quinn Drive and any soccer players that may require the services of E.M.S_ 4. I find the no parking signs to be totally useless if in fact anyone is able to buy parkmg permit at $40.00 per monlh. Should six permits be sold to constituents of ciarington to access Quinn drive Mr.Bakers and Mr. Creamers issues would be null and void. Furthermore I consider this a ta,'i: that the residents of Quinn Drive would only be subject to pay. Why not tax all the residents of Clarington $40.00 per month to assIst in creating better parking for Clarington Parks and Recreation. 5. The residents of Quinn Drive are now unable to entertain houscguests in their own homes as a result of the lack of proper review over this tssue. G. When soccer games are taking place I can not safely back out of my own driveway as a direct result of cars parked on the south side of Quinn drive blocking visibiii~-. 7. That I am currently 8 months pregmUlt and planning a home birth and that if tius occurs during the course of a soccer game and there is any reason for E.M.S. to attend and they arc unable to get through Quinn drive as a direct result of this Issue not ~ being addressed in a timely manner the municipality ofClarington will in fact be responsible for neglecting the Issue. 8. Mr. Bakers and Mr. Creamer had the OPPOftwlity to address tlus issue before councii was out for the summer and I am not willing to wait for council to return due to their lack of initiative in addressing the issue in a prompt manner. It is therefore my suggestion that the no parking signs be placed on the south side of Quinn Drive and that L3y-Law enforcement enforce the current Traffic Bylaw 9] -58 seC\1ons. 4(G)(b) Cars parked within 3m of a lire hydrant 4(4)(a) Cars parked on sidewalk/footpath 4(6)(c) Cars parked within 10 m of intersection 4(4)(b) Parked within a pedestrian crosswalK. As all of the above by-laws are violated when residents of Clarington and their Guests access Optimist park for the purpose of soccer games. ... .. .. .. .. - .. .. - - - I wouid appreciate your prompt attention to this matter am! i propose that tncse signs be moved before July 20th 2002. - Sincerely lviargncl I\.cmpcrs .. .. .. lIIIIi ... 708 .. .. ... CI~!:!!Jgron ATTACHMENT NO.: 3 REPORT NO.: EGD-46-02 - August 15, 2002 - - Margriet Kempers 22 Quinn Drive Bowmanville, ON L 1 C 3T1 ... Dear Mrs. Kempers: - RE: SAFETY ISSUES ON QUINN DRIVE, BOWMANVILLE - This letter is in response to your letter of July 2, 2002 and should also summarize the verbal discussions you have had with myself and other staff members over the past few months. - The municipality's Parking Enforcement staff had received numerous complaints concerning vehicles parking on both sides of Quinn Drive. This parking congestion prevented the safe movement of passenger and emergency vehicles and also hindered access to driveways. This parking congestion was created by use of the Optimist Park by soccer and baseball groups. Many soccer parents found it easier to park on both sides of Quinn Drive near the soccer pitch rather than walking from the parking lot at the school on Waverley Road. To address this safety issue, Engineering Services determined that parking should be limited to one side of Quinn Drive. The Director of Engineering Services is authorized to place such signs in accordance with the municipal Traffic By-law 91-58. The installation of the signs was considered a temporary measure to address the immediate safety concern as well as to determine if additional no parking restrictions may also be required on Waverley Road should the parking problems . . shift from one street to the next. It was the intent that parkin'g would be monitored and that a report to Council would be required in September to address the parking in the area. - - - - ... - In your phone calls and letter to the Municipality you supported the parking ban on one side of the street but requested that it be reversed by permitting cars to . park on the north side only. Parking complaints from resident on Quinn Drive have been significantly reduced since the no parking signs were installed on the north side of Quinn Drive and it would appear that the majority of residents are pleased with the action taken to address their safety concerns. - ... ... 709 CORPORATION OF THE MUNICIPALITY OF CLARINGTO - 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L1C 3A6 T (905) 623-33~ Margriet Kempers - 2 - August 15,2002 .." The south side of Quinn Drive was selected as the permitted parking area for a number of reasons: - . Greater parking capacity for soccer parents and local residents . Safety of children, now exiting vehicles, accessing the park without crossing the street . Visibility would be improved for residents exiting their driveways ... .... The only negative was that parking on the inside of the curve does limit visibility for motorists. .. The north side was not selected for parking for the following reasons: ... . Less available parking for residents and soccer parents due to drivewayslfire hydrants . Would still.generate regular parking complaints when motorists try to squeeze in an extra vehicle, thus parking too close to driveways impeding access for residents and parking too close to fire hydrants reducing public safety .. ... In staffs opinion the new parking arrangement is considered successful, with safety being improved. By-law Enforcement has patrolled the area and found that soccer parents are obeying the no parking restrictions on the north side of Quinn Drive. Parking problems have not been observed on the west side of Waverley Road to date and the parking lots are being utilized more than they were in the past. ... III As per your request I will also comment on each point in your letter. ... 1. We agree that cars parking on the south side on the inside of the curve does limit visibility for motorists, but consider it the better side for the other reasons listed above. ... 2. .. The no parking signs were installed to benefit public safety and address residents concerns rather than benefit the soccer parents. The parking lot at the school is being used more since some on-street parking has been eliminated. .. 3. Emergency Services have better access now than they did before the no parking signs were installed. All on-street parking can cause visibility problems but efforts are made to keep vehicles back a reasonable distance from intersections. .. .. 4. Parking Permits only permit parking beyond the 3-hour limit, they do not exempt users from other no parking restrictions. .. .. 710 .. - Margriet Kempers - 3 - August 15,2002 - 5. The residents should still be able to find parking spaces for visitors however, peak demand periods such as during soccer games may require people to walk a greater distance. . - 6. Cars parked on the opposite side of a driveway would not block vision of residents backing from their driveways, with vision actually being improved. ... 7. Emergency Services will have better access to Quinn Drive now that parking is restricted to one side. - 8. A report to Council prior to summer recess would not have been complete as the parking had not been evaluated. - - In verbal discussions you also suggested the Municipality consider using the vacant municipal property behind the Waverley Road Plaza to create a parking lot. This property belongs to a developer and the lands were approved for residential development. - - Another point which you noted was that the parking congestion only occurs for certain months of the year. Staff will review the concept of banning parking from the north side of Quinn Drive from May to September rather than year round in the report to Council. - I realize that you feel frustrated regarding our actions however, we feel that the steps taken were in the best interest of the local residents as a whole. - You will be notified when a report is prepared for Council so that you may appear as a delegation if you should choose to do so. - Yours truly, - ~ - A.S. Cannella, C.E.T. Director of Engineering Services ... ASC/RDB/ce Attachment - - Pc: Don MacArthur, Councillor Ward 2 Patti Barrie, Municipal Clerk Ron Baker, Traffic Co-ordinator - - 7 1 1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY.LAW 2002- Being a By-law to amend By-law 91-58, as amended, being a By- law to Regulate Traffic on Highways. Municipal and Private Property in the Municipality of Cia ring ton. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it desirable to amend By-law 91-58; NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1) Schedule II "No Parking" of By-law 91-58 is amended by: A) Adding the following reference: Column 1 Column 2 Column 3 HiQhway Side Between Quinn Drive North Waverley Road (Bowmanville) and Lawrence Crescent Waverley Road West Lawrence Gate (Bowmanville) And Regional Road 57 Column 4 Prohibited (Time or Days) May to September Anytime 2) This By-law shall come into force and take effect on the date approved by Council and when signs to the effect are erected. BY-LAW read a first and second time this 28" day of October 2002. BY-LAW read a third time am finally passed this 28th day of October 2002. John Mutton, Mayor Patti L. Barrie, Municipal Clerk 712 ATTACHMENT NO.: 4 REPORT NO.: EGD-46-02 .. .. .. .. ... .... ... .. .. ... .. .. .. ... .. .. .. .. .. - ~l~mgron REPORT ENGINEERING SERVICES - - Date: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE OCTOBER 21, 2002 Meeting: - Report #: EGD-47-02 File #: By-law #: - Subject: INTERSECTION OF MIDDLE ROAD AT CONCESSION ROAD 4, DARLINGTON - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report EGD-47-02 be received; 2. THAT the intersection of Middle Road and Concession Road 4 be changed to an all- way stop with the installation of a stop signs on Middle Road to control northbound and southbound traffic; and - ... 3. THAT the proposed by-law attached to report EGD-47-02 be approved. - RDB*ASC*ce October 11, 2002 A~* Reviewed by: ~~ Director of Engineering Services , Chief Administrative Officer t--t ... - Submitted by: - - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTIJ~I(} L 1C 3A6 T 905-623-3379 F 905-623-9282 713 - REPORT NO.: EGD-47 -02 PAGE 2 1.0 BACKGROUND 1.1 A number of residents, including Marsha Richter, had requested that the Municipality review the safety at the intersection of Middle Road and Concession Road 4 due to the limited sight lines. 2.0 COMMENTS 2.1 Intersection Alignment and Sightlines: The hardtop surface at the intersection is skewed to provide continuous northbound/southbound movement through this location where the road allowances do not properly align. Westbound motorists stopped at the stop sign have good visibility to the south but must creep out beyond the large evergreen tree into the intersection to see northerly a distance of 125 metres. Truck drivers or those operating a snow plow have difficulty seeing under the tree canopy and have very limited sight distance. Motorists travelling eastbound have a vision of 125 metres to the north but only 85 metres to the south due to obstruction from a farm fence and hydro pole on the southwest quadrant. Northbound traffic, which presently has the right of way, must veer left through the intersection to follow the road alignment and avoid a large evergreen tree situated on private property. Southbound traffic, which presently has the right-of-way must veer left to avoid a wooden utility pole. Due to the curve within the intersection, northbound or southbound motorists, during dark or adverse weather conditions, may perceive the stopped vehicles as being within the travel lane and cause additional confusion. 2.2 Corrective Action -Options Reconstruction: Future development as it moves north would see this intersection reconstructed with an improved alignment and proper sight lines, however, those road works are still many years away. The adjacent property owners are not currently interested in seeing trees removed or their lands altered to correct the intersection deficiencies and would prefer to see an all way stop introduced to improve safety. 714 ... ... .. - .. .. ... III .. .. .. .. .. .. .. i .. .. III ... ... REPORT NO.: EGD-47 -02 PAGE 3 ... - FlashinQ LiQht: A flashing light over the intersection could draw attention to a visual problem but often does not affect motorists speed once they are familiar with the area. The intersection is presently accident free over the past three years and a flashing light should only be introduced where other measures have been tried first and addition warning is required. - - - All Way Stop: At present, an all way stop is not warranted based on either existing traffic volumes or recent collision history. The limited sight lines however do make this intersection a candidate for an all-way stop as the visual limitations can not be readily improved while traffic volumes on Middle Road will continue to increase and thereby increase the risk of collisions. - - - Attachments: - Attachment 1 - Key Map Attachment 2 - Proposed by-law to amend Traffic By-law 91-58 - Interested parties to be advised of Council's decision: - Marsha Richter 4344 Middle Road BOWMANVILLE, Ontario L 1 C 3K2 - ... Inspector Tom Cameron, Bowmanville Community Office Durham Regional Police 77 Centre Street North OSHAWA, Ontario L 1 G 4B7 ... - - - 715 - 71t.. .. .. .. .. .. .. J .. lIIlIl .. .. .. ... ... .. III :; iii REPORT EGD-47-02 .. ATIACHMENT NO.1 OCTOBER 2002 .. .... THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 2002- - Being a By-law to amend By-law 91-58, as amended, being a By-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it desirable to amend By-law 91-58; ... NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: - 1) Schedule XVI "STOP SIGNS" of By-law 91-58 is amended by: - - A) Adding the following reference: Column 1 Intersections Column 2 Facinq Traffic - Middle Road and Concession Road 4 (Darlington) Southbound on Middle Road - Middle Road and Concession Road 4 (Darlington) 2) Schedule XV "THROUGH HIGHWAYS" of By-law 91-58 is amended by: Northbound on Middle Road .. A) Deleting the following reference: - Column 1 Intersections Column 2 Facinq Traffic Column 3 To - Scugog Street and Middle Road in Combination (Bowmanville) North limit of King Street West South limit of Durham Regional Road 4 B) Adding the following reference: ... Column 1 Intersections Column 2 Facinq Traffic Column 3 To - North limit of King Street West South limit of Concession Road 4 - 3) Scugog Street and Middle Road in Combination (Bowmanville) This By-law shall come into force and take effect on the date approved by the Council of the Regional Municipality of Durham and when signs to the effect are erected. .. BY-LAW read a first and second time this 28th day of October 2002. BY-LAW read a third time and finally passed this 28th day of October 2002. - - John Mutton, Mayor - Patti L. Barrie, Municipal Clerk 71 7 - ATTACHMENT NO.: 2 REPORT NO.: EGD-47-02 I I I I I I I I I I I I I I I I I I I Cl~-mgron REPORT Meeting: EMERGENCY AND FIRE SERVICES GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 21, 2002 Report #: ESD-019 -02 File # 10.12.6 By-law # Subject: VOLUNTEER FIREFIGHTER COMPLEMENT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1.) THAT Report ESD-019-02 be received; 2.) THAT pre-budget approval be given forthwith, to provide funds for protective equipment and training materials required for 29 new recruits in the amount of approximately $50,995 and that these funds be drawn from Emergency and Fire Services Equipment Reserve Account No. 111 0-206-x; and 3.) THAT Council waive the tendering requirements in Section 6 of Purchasing By-law 94-1291 and that the award to provide Bunker Gear for the new recruits goes to Starfield/Lyons Safetywear Mfg. Co. Submitted by: . 1 j , Reviewed bQ {~-~ Michael G. Creight .., AMCT, CMM11 Franklin Wu, M.C.I.P. Director Emergency & Fire Services Chief Administrative Officer MGC:sr 901 REPORT NO.: ESD-Q19-Q2 PAGE 2 BACKGROUND AND COMMENT As Council is aware, many of our full time firefighters respond in their off duty hours as volunteer firefighters. Recently, the International Association of Firefighters and more particularly Local 3139 of the Clarington Professional Firefighters Association is pressuring its' members to adhere to the Association's constitution. The constitution states that as a member of the union, firefighters may not be a volunteer firefighter elsewhere. This issue has recently come to the forefront in the media, where a full time firefighter with the Town of Whitby is facing having his union card pulled, due to the fact that he responds in a volunteer capacity with the City of Kawartha Lakes, a violation of the constitution. A tribunal is hearing his case and a decision should be forthcoming within the next 30 days. This firefighter has two sources of appeal and it is understood this may take several years before it is sorted out. To-date, all but three of Clarington's full time firefighters, who respond on a volunteer basis, have submitted resignations with the majority being effective December 31, 2002. This reduces our volunteer numbers considerably. Along with a couple of other resignations we are placed in the position that we need to hire approximately 29 volunteer firefighters to return our complement to the required level. Unfortunately, the replacement of the full time firefighters, who respond on a volunteer basis, was not a threat when the 2002 budget was prepared, and funds were not allocated to provide the protective clothing, wages to train and training materials for this large number of new recruits. A breakdown of the items required follows. Item Reauired No. Req'd. Cost Total Bunker Gear 29 $1 ,200 $34,800 Helmets 29 $ 225 $ 6,525 Gloves 29 $ 75 $ 2,175 Nomex Hood 29 $ 55 $ 1,595 Minitors 6 $ 500 $ 3,000 Trainina Manuals 29 $ 70 $ 2,030 Trainina Binders 29 $ 30 $ 870 Pre-Budget Approval Amount $50,995 Practical Trainina for each recruit 75 hrs. (approx.) $9.17 oer hr. $20,000laoorox. ) Grand total (aDDroximate) $70,995 902 Continued..... I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I REPORT NO.: ESD-019-02 PAGE 3 Staff is requesting pre-budget approval for the purchase of protective equipment and training needs for the new recruits in the amount of $50,995. Staff is also requesting that the tender requirements in the Purchasing By-law No. 94- 1291 be waived. Starfield/Lyons Safetywear Mfg. Co. has provided the bunker gear to most departments in the area in the past and we would like to maintain the same standard. As staff did not foresee that it would be necessary to hire this large number of volunteer firefighters, when preparing the 2002 Current Budget, the volunteer salary accounts will be overdrawn as a result of the increased training required to enable the new recruits to respond. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623 -3379 F (905)623-6506 nn? I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ClfJlw,gtnn REPORT Meeting: EMERGENCY AND FIRE SERVICES GENERAL PURPOSE AND ADMINISTRATION COMMITTEE OCTOBER 21, 2002 Date: Report #: ESD-020-02 File # 10.12.6 By-law # Subject: COMMUNITY EMERGENCY VOLUNTEER RESPONSE PROGRAM (CERV) Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: ~'.". ." ~ ... ~. 1.) THAT Report ESD-020-02 be received; 2.) THAT the Municipality of Clarington utilize O.V.E.R.T and the Canadian Red Cross to provide the Recommended services; 3.) THAT Council recommend to the Region of Durham and its local Municipalities that a joint venture be entered into to have the Ontario Volunteer Emergency Response Team (O.V.E.R.T) and the Canadian Red Cross provide (CERV) Program services region wide; and 4.) THAT the Region, in co-operation with the local Municipalities, apply for funding to support O.V.E.R.T. and the Canadian Red Cross in providing the CERV Program. Submitted by: Reviewed by: U ~ - ~~ Michael G. Creig on, AMCT, CMM11 Franklin Wu, M.C.!.P. Director Emergency & Fire Services Chief Administrative Officer MGC:sr 904 905 Continued.. ... I I I I I I I I I I I I I I I I I I I REPORT NO.: ESD-G1-G2 PAGE 2 BACKGROUND AND COMMENT At the Council meeting of September 30, 2002 a correspondence for direction from the Canadian Red Cross, D-4 was referred to the Director of Emergency Services for investigation and report. Staff has met with Mr. Steve Elliott, Emergency Management Ontario, and Community Officer for Central Ontario and discussed this program, among other issues related to emergency planning. Funding for this program was discussed as well as the question raised by Councillor Rowe regarding the use ofO.V.E.R.T. Staff also spoke to Ivan Ciucuira of the Durham Emergency Measures Office who agreed, in theory, that the use ofO.V.E.R.T was the logical route to take. However, he also needed clarification from Mr. Steve Elliott, if this plan was feasible. Staff feels that the creation of eight Municipal CERV groups, in light ofO.V.E.R.T.'s existence, would be a duplication of efforts not to mention a waste of resources and finances. The program required, if it is initiated in each Municipality, 20 volunteers to be outfitted and trained. Emergency management would train the local Emergency Co-ordinator who in turn would provide eight 2 12 hour training sessions to the volunteers, plus equip them with vests and hard hats. The funding mentioned in the program, one million dollars, would be shared province wide and the program may offset the costs "up to" 100 percent for the first year and "up to" 50 percent thereafter. The Municipalities would be required to apply for the funding each year as well as absorb all un-funded costs. It should be noted that there is no guarantee as to what portion, if any, the Municipalities would receive. In my discussions with Mr. Elliott he stated that CERV is not a mandatory program and Emergency Management Ontario would not dictate how or even if a Municipality were to participate. However, should a Municipality decide to participate in the CERV program the use of an organization like O.V.E.R.T would be a satisfactory solution. Mr. Elliott also advised that there are approximately ten communities participating in a pilot project including one regional municipality, thought to be HamiltonlWentworth. These Municipalities will be observed over the winter and in the spring the program will be revisited and modified, if required, based on the results. Staff feels that the use ofO.V.E.R.T. by the Municipalities in the Region would be a timely solution to the various needs identified in the program with the assistance of the local Canadian Red Cross volunteers. I I I I I I I I I I I I I I I I I I I REPORT NO.: ESD-020-02 PAGE 3 Staff also feels that the time has come for a joint emergency response committee made up of DEMO staff and the Community Emergency Management Co-ordinators. This group should meet on a regular basis and help look at the co-ordination of emergency response and resources in the Region. Each local Municipality will, under Bill 148, be required to have their own plan, co-ordinator and training programs. However, it is likely any major emergency will involve more than one local municipality and having such a committee would be invaluable. It would also enable the co-ordination of the CERV program region wide using the resources ofO.V.E.R.T. and the Canadian Red Cross. Ivan Ciuciura of DEMO agrees that a meeting should be called of the local Emergency Co- ordinators and he will endeavour to arrange this meeting within the next month. Staff believes this is a good first step, but direction from the various Councils may be necessary to ensure this initiative is followed up on. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-6506 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I CI!J!ingtDn REPORT EMERGENCY & FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE OCTOBER 21, 2002 Date: Report #: ESD-021-02 File #10.12.6 By-law # Subject: MONTHLY RESPONSE REPORT - SEPTEMBER, 2002 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-021-02 be received for information. ........ "h Submitted by: , Reviewed by{:'l ~ --::, ~ Michael G. Creigh n, P: C .CMM11 Rankhn Wu, Director of Emerg ncy Services/Fire Chief Chief Administrative Officer MGC.amc 907 REPORT NO.: ESD 021-02 PAGE 2 I I I I I I I I I I I I I I I I I I I' BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the month of September, 2002. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 243 calls in September and recorded total fire loss at $115,150.00. A breakdown of calls responded to follows in the table attached. *Standbv As indicated in the table attached, Station 1 volunteer firefighters were activated thirteen times, and Station 4 volunteer firefighters were activated six times, for standby. All standby calls were as a result of Pumper 1 and Pumper 4 being tied up at emergency calls. 908 I I I I I I I I I I I I I I I I I I I EMERGENCY & FIRE SERVICES MONTHLY RESPONSE REPORT MONTH YEAR MONTH YEAR ENDING TO ENDING TO DATE DATE CLASSIFICATION SEPT/02 2002 SEPT/Ol 2001 PROPERTY FIRES (Includes structure, chimney, vehicle 30 197 29 232 Miscellaneous e.g. furniture, clothing, etc.) UNAUTHORIZED BURNING (Burninl!: complaints) 8 58 14 82 FALSE FIRE CALLS (Includes alarm activations- 39 310 18 234 accidental/ /malicious,hwnan-perceived emergencies/check calls e.g. investigate unknown odour PUBLIC HAZARD CALLS (Includes propane/natural gas leaks, 16 175 14 162 fuel/chemical spills, power lines down/arcing, C.O. leaks, etc.) RESCUE CALLS (Includes vehicle extrication/accidents, 37 316 27 311 conunercial/industrial accidents, home/residential accidents, water/ice rescue) MEDICAL ASSIST CALLS (Includes assist to ambulance personnel with 90 784 60 746 respiratory and resuscitation emergencies MISCELLANEOUS CALLS (Incidents not found, assistance not req'd. by 23 268 44 233 other agency, call cancelled on route, etc.) TOTAL CALLS 243 2108 206 2000 TOTAL FIRE LOSS $115,150 $1,704,590 $74,650 $767,475 NUMBER OF ALARMS BY STATION ST.#1 ST.#2 ST.#3 ST.#4 ST.#S TOTAL 121 42 19 54 7 243 NUMBER OF STANDBY CALLS BY STATION ST#1 ST#2 ST#3 ST#4 ST#S TOTAL 13 0 0 6 0 19 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-6506 909 I I I I I I I I I I I I I I I I I I I L ~ Cl!J!mgron L i I.. t_: L L ! ... L L l L L L L L l L L REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 21 2002 Report #: CLD-41-02 File #: By-law #: Subject: PARKING REPORT FOR SEPTEMBER 2002 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-41-02 be received; and 2. THAT a copy of Report CLD-41-02 be forwarded to the Bowmanville Business Centre for their information. /' Reviewed by: lin Wu, f Chief Administrative Officer Submitted b . PLB*LC*ct CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE1ONt4RIO L 1C 3A6 T 905-623-3379 F 905-623-6506 ~ J;Q 1 REPORT NO.: CLD-41..Q2 PAGE 2 of2 BACKGROUND The following pertinent statistical information relates to Parking Enforcement activities for the month of September 2002 and is provided herein for the information of Committee and Council. Attachment 1 Parking Report For The Month Of September 2002 , 1 '02 J J J J J J J J J j J J J J J J J J J L L L L L L L L L L L L L PARKING REPORT SEPTEMBER 2002 ATTACHMENT #1 TICKETS ISSUED AUGUST YEAR TO DA TE YEAR TO DA TE YEAR TO DA TE 2002 2002 2001 2000 P.E. Officers 254 3907 5083 5400 Police 5 50 195 289 Public Works 0 0 25 42 Group Four 15 188 78 131 Fire Services 0 2 0 0 REVENUE Meters $6,120.00 $47,891.50 $58,095.50 $51,779.50 Permits 299.00 2,748.50 2,403.00 217 .35 Fines 4,252.00 43,444.00 55,490.00 65,271.00 MTO Chargeback ($858.00) (8,646.00) (5,733.75) (7,573.50) TOTAL REVENUE 1ST APPEARANCES Total Conducted 10 102 N/A N/A # Tickets Cancelled 2 86 N/A N/A # Tickets Upheld 9 25 N/A N/A I La L L L L L # Requests for Trial 1 10 N/A N/A * NOTE: Current revenue (fine) amount accurately reflects the revenue for the months of June and July 2002 1 1 03 J J j J J J J J J J J J J J J J J J J L ~ ClfJ!i!JglOn L REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE r L. Date: October 21 2002 L Report #: CLD-42-02 File #: By-law #: ! L. Subject: APPOINTMENT OF PRIVATE PARKING ENFORCEMENT OFFICERS L L L L L L RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-42-02 be received; 2. THAT the by-law attached to Report CLD-42-02 be forwarded to Council for approval; and 3. THAT Valiant Property Management and Securitas Canada Limited be advised of Council's actions. t L. L L Submitted by: PLB*LC*ct Reviewed by: anklin Wu, ;&J Chief Administrative Officer / L. I L L CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1104 REPORT NO.: CLD-42-02 PAGE 2 of2 BACKGROUND AND COMMENT Since the construction of the Clarington Centre property at Highway No.2 and Clarington Boulevard staff have received numerous complaints concerning vehicles parking illegally in the Fire Routes and Handicapped areas. Enforcement of this area has consumed a considerable amount of staff time. Last spring staff spoke to the property owner Valiant Property Management about hiring a private security firm to perform enforcement duties on the site. Valiant has now retained Securitas Canada Limited to enforce the Traffic By-law on site. The proposed officers are Misty Jay T. Thompson and Colleen Victoria Anderson. In order for the officers to perform their duties they must be appointed by Municipal By-law. Once appointed the officers will be required to attend at the Municipal Law Enforcement Division in order to receive instruction on municipal ticketing procedures. ATTACHMENT: By-Law to Appoint Parking Enforcement Officers for Private Property Interested parties to be advised of Council's decision: Valiant Property Management 177 Nonquon Road 20th Floor Oshawa, ON L 1 G 3S2 Securitas Canada Limited 909 Simcoe Street Unit 1 C Oshawa, ON L 1G 4W1 1 1 05 J J J J J J J J J J J J J J J j J J J L I L ~ L. L I L. L L t L. } ~. ... L L L L I I L. I L. I L ! ! I.. I.. L A'l'TACBMEBT 1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW _02 Being a By-law to appoint individuals as Parking Enforcement Officers for Private Property WHEREAS Section 15(1) of the Police Services Act R.S.O. 1990 Chapter P15, authorizes a Council of any Municipality to appoint one or more persons who shall be peace officers for the purpose of enforcing the by-laws of the Municipality; and WHEREAS it is desirable to appoint Misty Jay T. Thompson and Colleen Victoria Anderson as Parking Enforcement Officers for the sole purpose of enforcing the Traffic By-law of the Municipality of Clarington on the property located at 2375 to 2387 Highway No.2 and 70 to 90 Clarington Boulevard Bowmanville, in the Municipality of Clarington; NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. Misty Jay T. Thompson and Colleen Victoria Anderson are hereby appointed as Parking Enforcement Officers for the sole purpose of enforcing the Traffic By-law of the Municipality of Clarington on the property located at 2375 to 2387 Highway No.2 and 70 to 90 Clarington Boulevard Bowmanville, in the Municipality of Clarington. 2. This By-law shall come into full force and effective immediately on the day of Final passing by Council. By-law read a first and second time this day of 2002. By-law read a third time and finally passed this day of 2002. MAYOR MUNICIPAL CLERK 11 06 J J J J J J J J J J J J J J J J J J J f I ... La. ' L ~~!:J.l!glOn L. REPORT CLERK'S DEPARTMENT i La Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 21 2002 L Report #: CLD-43-02 File #: By-law #: Subject: APPOINTMENT OF PARKING ENFORCEMENT OFFICERS L. l L L L. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-43-02 be received; and 2. THAT the Proposed By-Law attached to CLD-43-02 be forwarded to Council for approval. ! L. t L. L R f ~ Submitted by Reviewed by:. Kin Wu, 11 Chief Administrative Officer I f ... I L PLB*LC*ct , ! I. i.. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1 1 07 REPORT NO.: CLD-43-02 PAGE2of2 BACKGROUND AND COMMENT At a meeting on 16th September 2002 Council approved the modification of the Organizational Chart to reflect a manpower compliment of three Municipal Law Enforcement Officers and two full time Parking Enforcement Officers. As Committee is aware the Parking positions were vacant at the time. The jobs have been posted and the applicants interviewed. Craig Macklem and Stephen Marsh have now accepted positions with the Municipality of Clarington. In order for the officers to perform their duties they must be appointed by Municipal By-law. Once appointed the officers will receive instruction on municipal ticketing procedures. ATTACHMENT 1: By-Law to Appoint Parking Enforcement Officers 1 1 08 j J J J J J J J J J J J J J J J J J J ~ L. L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW_02 f I.. Being a By-law to appoint individuals as Parking Enforcement Officers L WHEREAS Section 15(1) of the Police Services Act R.S.O. 1990 Chapter P15, authorizes a Council of any Municipality to appoint one or more persons who shall be peace officers for the purpose of enforcing the by-laws of the Municipality; and L. L WHEREAS it is desirable to appoint Craig Macklem and Stephen Marsh as Parking Enforcement Officers for Municipality of Clarington. ~ L. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1 ~ ill. ; L. 1. Craig Macklem and Stephen Marsh are hereby appointed as Parking Enforcement Officers for Municipality of Clarington. L 2. This By-law shall come into full force and effective immediately on the day of Final passing by Council. L By-law read a first and second time this day of 2002. f . .. By-law read a third time and finally passed this day of 2002. L f' t.. L MAYOR MUNICIPAL CLERK it t .. >; L L , L 1109 ATTACHMENT 1 J J J J J J J J J J J J J J J J J J J I l .. i ... L CI&:Jl1glOn REPORT CLERK'S DEPARTMENT ~ .. l Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: OCTOBER 21,2002 L Report #: CLD-44-02 File #: By-law #: L L L L L L L L Subject: ANIMAL SERVICES MONTHLY REPORT FOR THE MONTH OF SEPTEMBER, 2002 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1) THAT Report CLD-44-02 be received for information; and 2) THAT a copy of Report CLD-44-02 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. f L. ~9- Reviewed by: r nklin Wu, ~ Chief Administrative Officer ~ L MPKS*PLB*dm \ L I I L.. L CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 REPORT NO.:CLD-44 -02 PAGE2of3 BACKGROUND AND COMMENT For the information of Council, the tables attached to Report CLD-44-02 summarizes the activities and revenues pertaining to Animal Services for the month of September, 2002. Attachment #1 Animal Services Monthly Report Interested parties to be advised of Council's decision: Animal Alliance of Canada 221 Broadview Avenue Suite 101 Toronto, Ontario M4M 2G3 Animal Advisory Committee 111 1 ] J J J J ] J J J J J J J J J J J J J L , l L L L L REPORT NO.:CLD-,44 -02 PAGE 3 of3 CLERKS DEPARTMENT ANIMAL SERVICES DIVISION ANIMAL SERVICES MONTHLY REPORT SEPTEMBER 2002 ATTACHMENT NO.1 TO REPORT NO. CLD-44- 02 L L L L L l L L L L l L l A. ACTIVITIES THIS MONTH YR. TO DATE 2002 YR. TO DATE 01 PICKED UP - WILDLIFE 17 116 143 DOGS CATS I DOGS CATS DOGS CATS PICKED UP 11 13 167 83 173 125 BROUGHT IN 9 31 101 234 133 185 RETRIEVED BY OWNERS 14 1 169 10 151 17 SOLD TO RESIDENTS 5 30 92 206 128 180 SOLD TO RESEARCH 0 0 0 0 0 0 EUTHANISED 1 5 3 42 6 29 DEAD ON ARRIVAL 0 8 4 59 21 84 TINE 1 7 2 15 10 4 WRITTEN WARNINGS 17 112 209 P.OA TICKETS 1 42 76 CONVICTIONS 2 22 26 CALL-OUTS AFTER HOURS 3 36 42 OVER TIME HOURS 21 140.50 129 B. REVENUES DOGS & CATS RELEASED 45.00 30.00 720.00 330.00 495.00 195.00 LICENSES 3696.00 1414.00 38000.00 9725.00 38649.00 9279.00 SOLD TO RESEARCH 0 0 0 0 0 0 SOLD TO RESIDENTS 300.00 1260.00 5775.00 8595.00 8100.00 7155.00 DOGS REDEEMED . 524.00 0 7457.00 160.00 6934.00 170.00 I SUB TOTAL . ~~~ ~~ 2704.00 51952.00 18810.00 54178.00 16799.00 TRAP REVENUE 48.00 429.00 709.50 TOTAL REVENUE 7317.00 71191.00 71686.50 EUTHANISED: 1 DOG DISPOSITION PROBLEMS, 3 INJURED CATS, 1 SICK CAT, 1 CAT DISPOSITION PROBLEMS 1 1 1 2 J J J J J J J J J J J J J J . J J J J J L ~Cl!Jlmgron REPORT CLERK'S DEPARTMENT l Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: OCTOBER 21,2002 L L Report #: CLD-46-02 File #: By-law #: L Subject: ONTARIANS WITH DISABILITIES ACT, 2001 - PUBLIC MEETING L L L l L L L L L RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-46-02 be received for information. PLB*dm ft ,{ . Reviewed by: nklin Wu, ~ Chief Administrative Officer \ , , ... , l. CORPORATION OF THE MUNICIPALITY OF CLARINGTON t 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 '- '117. REPORT NO.: CLD-46-02 PAGE 2 of2 BACKGROUND AND COMMENT On September 9, 2002, Committee considered Report CLD-37 -02, which highlighted the requirements of the Ontarians with Disabilities Act, 2001. Part of the requirements of this legislation is for municipalities to establish an accessibility advisory committee to advise the council about the prepar-ation, implementation and effectiveness of its accessibility plan. It was reported at that time that a Regional working group was being formed to review the requirements of the Act. The group has met on two occasions since September. Because of the size of the Region and the different issues experienced by each municipality, it has been decided that each municipality should implement their own accessibility committees. The working group will continue to meet for the purpose of sharing information. The Association of Municipal Managers, Clerks and Treasurers of Ontario is hosting a workshop on October 23 to assist municipalities with implementation of the Act. In order to provide information respecting the committee to our residents, Scugog and Clarington have agreed to jointly host public meetings with the Region. The meetings have been scheduled as follows: Tuesday, October 29, 7:00 p.m. - Port Perry Saturday, November 2, 10:00 a.m. - Courtice Complex The information provided at each of these meetings will be identical, so our residents will be able to attend whichever meeting best suits their schedule. Dr. Bruno Scorsone, Director of Family Services, Social Services Department will facilitate the meetings. 1 if J J J J J J J J J J J j j J J J J J J L L L L L L L L L L L , ~ I.. L L L L ... , .. L CI~n REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 21, 2002 Report #: COD-51-02 File#_ By-law # Subject: Tender CL2002-36, Storm Sewer Construction, Old Scugog Road, Hampton and Storm Sewer Repairs, Various Locations Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: . 1. THAT Report COD-51-02 be received; 2. THAT Ron Robinson Limited, Bowmanville, Ontario with a total revised bid in the amount of $54,204.60 (Including G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2002-36, be awarded the contract for the Storm Sewer Construction, Old Scugog Road, Hampton and Storm Sewer Repairs, Various Locations as requested by the Engineering Department; 3. THAT item #12, Nash Road, Courtice, be deleted from the contract and be deferred to the 2003 Storm Sewer Maintenance Budget; 4. THAT funds in the amount of $38,000.00 be drawn by relocating existing funds committed for 1999 Winter Sand, 1999 Culvert Improvements and 2001 Sand and Salt from account #2900-17-X; 5. THAT the remaining funds required in the amount of $25,000.00 ($62,408.50 tender less item #12, plus design, contingencies and net GST, less $38,000.00 account #2900-17-X) be drawn from account #7207-431-X; and 6. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the ssary agreement be approved. Submitted by' A.S. Cannella, C.E.T., Director of Engineering Services MM\ASC\LAB\eo\km Reviewed by: .AI Kin Wu 1 20 1 1) . Chief Administrative Officer REPORT NO.: COD-51-02 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Storm Sewer construction Old Scugog Road, Hampton and Storm Sewer Repairs various locations as required by the Engineering Department. Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule "B" attached. All works included in the tender are maintenance related and were not specifically identified in the 2002 Capital Budget. As the total tender amount, associated design and administration costs are significantly higher than what has been budgeted for these maintenance works it is recommended that item #12, Nash Road, Courtice be deleted from the contract and be deferred to the 2003 Storm Sewer Maintenance Budget. With the removal of item #12, the total trade amount is revised to $54,204.60 (inclusive of G.S.T.) The total funds required, including a final design and tendering, contract administration, contingency and G.S.T., is as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "B" is estimated at $63,000.00 ($54,204.60 less G.S.T. rebate, plus design, administration and contingencies). It is recommended that funds in the amount of $38,000.00 be drawn by relocating existing funds committed for 1999 Winter Sand, 1999 Culvert Improvements and 2001 Sand and Salt from account #2900-17-X. The remaining required funds in the amount of $25,000.00 ($62,408.50 tender less item 12, plus design, contingencies, and net G.S.T. less $38,000.00 from account #2900-17-X) be drawn from account #7207-431-X. The low bidder has previously performed satisfactory work for the Municipality of Clarington. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering Services. 1202 J J J J J J J J J J J J J J J j J J J l L L L L L L L L l l l L REPORT NO.: COD-51-02 PAGE 3 After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed thatthe low bidder, Ron Robinson Limited, Bowmanville, Ontario, be recommended for the contract for the Storm Sewer Construction, Old Scugog Road, Hampton and Storm Sewer Repairs various locations. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1203 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Ron Robinson Limited, Bowmanville, Ontario, to enter into agreement for the Storm Sewer Construction Old Scugog Road, Hampton and Storm Sewer Repairs various locations. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Ron Robinson Limited, Bowmanville, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2002. By-law read a third time and finally passed this day of ,2002. John Mutton, Mayor Patti L. Barrie, Municipal Clerk 1204 J J J J J J J J J J J J J J J I J J L L L L L L L I L. L L L 'L L L L L L I i I.. L SCHEDULE>"B" /' . VH Totten Sims Hubicki Associates 513 Division Street:.... Cobourg. Ontario. Canada K9A 5G6 (905) 372-2121 Fax: (905) 372-3621 E-mail: cobourg@tsh.ca www.tsh.ca engineers architects planners 40 Years ~ 1 October 7, 2002 Ms. Lou Ann Birkett, CPP, AMCT Purchasing Manager Corporation of the Municipality of Clarington 40 Temperance Street, BOWMANVILLE, Ontario LIC 3A6 FAX: 905-623-3330 Dear Ms. Birkett: Re: Contract No. CL2002-36, Stonn Sewer Construction, Old Scugog Road, Hampton and Stonn Sewer Repairs, Various Locations Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Wednesday, October 2,2002, at 2:00 p.m. The bids received, inclusive of GST, are summarized as follows: .....~~.~..._..' . - ~t'''' ~ ~.~~ ~__ r ~._. . - "'''' -,.- ...."'.y ~, -- ~~. . - ~ , . . 1':ltP)b)yH! , , . l:'(j"'f':\d ':H~j I' , ': , ...\~\o:t( )L~}"'I~! =~l~~=~ Ron Robinson Limited $66,777 .10 Bowmanville, ON Hard-Co Construction Ltd. $68,838.93 Whitby, ON Warren Bitulithic Limited $87,488.55 Oshawa, ON B.N. Fenton Construction Ltd. $94,245.60 Courtice, ON The low bidder's submitted tender has been reviewed and is in order. Ron Robinson Limited has completed a number of projects for the Municipality of Clarington over the past two years that were similar in nature to the works required under this contract. These works were completed with an acceptable level of quality and workmanship. This tender is composed of two different types of project 1) mainline sewer replacement and 2) remedial 1205 SCHEDULE "B" 1206 VH ~ J J J J J J J J J J J J J J J .t J J J , Corporation of the Municipality of Clarington October 7, 2002 2 '"" works at various storm structures required to address existing deficiencies. All works included in the Tender are maintenance related and were not specifically identified in the 2002 Capital Budget and Four Year Forecast. A cost apportionment is attached detailing the estimated project costs based on the low bid for each type of project. As the total tender amount, associated design and administration costs are significantly higher than what has been budgeted for these works it is recommended that: . Item No. 12 be deleted from the contract and be deferred to 2003 Storm Sewer Maintenance Budget; . $38,000.00 for the Hampton Storm Sewer works be drawn from Account#2900-17-X and . $25,000.00 be drawn from Account# 7207-431-X to fund the remedial works at 5 of the 6 locations (Item No. 12 deleted). A cost apportionment is attached detailing the estimated project costs. based on the low bid for each individual budget project. All three projects are estimated to be under budget. With the removal of Item No. 12 the total tender amount is revised to $54,204.60 (inclusive ofG.S.T., $50,658.50 exclusive ofG.S.T.). As funding is available for the revised total project costs and based on the past experience of the low bidder it is recommended that Contract CL2oo2-36 be awarded to Ron Robinson Limited for the total amount of $54,204.60 (incI. of G.S.T.). Tender deposits may be returned to all contractors except the low and second low bidders. Should you require any additional information, please contact the undersigned. Yours truly, Ron Albright, P. En . Project Engineer /~ RAlra P:29189/Corresp/19181.doc Encl. cc: Mr. A. S. Cannella, Municipality of Clarington (+ encl.) Mr. F. Horvath, Municipality of Clarington (+ encl.) Mrs. K. Rand, Municipality of Clarington (+ encl.) L I' L ~ L. t L. L L L,~ c c ca 0 JJ~ o Co) 0 ~n s.o .C - U ca tJ~> li.~ = 0 Q. ca CD :l~~ = 0 ~ li~ caB :1:0 L L I L. L !: i il. L L NCO 8~ NO) .N N' ON ....... CD~ .00 o CD U'(5" OD: J: cri t-= '0 CD - 'E :::i c: o I/) c: :c o 0:: c: o 0:: >- CD '0 CD == 'E .0 ::J I/) "0 as ~ ...J ... o u. 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'E o I/) ~ ::J - :c c: CD 0. )( W N o o N ~ I .5 .s ~ ~ I '11 E l ~ i t .e III o ; Z ;; 1207 J j J J J J J J J J J J J J J J J J J i. L L L "1 ~ L L j i. L t I... , i- t -- L L L L I .. L L CI~n REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY, OCTOBER 21,2002 Resolution #: Report #: FND-016-02 File #: By-law #: Subject: NON-OWNED AUTOMOBILE INSURANCE COVERAGE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-016-02 be received; 2. That the Corporation of the Municipality of Clarington accept the agreement of the subscription policy to insure the liability assumed by this resolution as follows: The Corporation of the Municipality of Clarington hereby .1 Assumes the liability for bodily injury to or death of any person or damage to or destruction of property of others, imposed by law upon: a) Members of Council, Commissioners, Trustees, Board Members, Statutory Officers, Officers, Employees or Volunteer Workers of the Corporation of the Municipality of Clarington for liability which arises out of the use or operation by such person of a licensed motor vehicle; or b) The owner of any licensed motor vehicle, for liability which arises out of the use or operation of such licensed motor vehicle by Members of Council, Commissioners, Trustees, Board Members, Statutory Officers, Officers, Employees or Voluntary Workers of the Corporation of the Municipality of Clarington; 1301 REPORT NO.: FND-016-02 PAGE 2 .2 Declares that such assumption of liability be subject to the following limitations, exclusions and conditions: a) This assumption of liability applies only to the use or operation of a licensed motor vehicle in Canada or the United States of America by Members of Council, Commissioners, Trustees, Board Members, Statutory Officers, Officers, Employees or Volunteer Workers of the Corporation of the Municipality of Clarington including travel to and from work and attendance at meetings; , b) This assumption of liability applies only in excess of existing insurance carried by the owner of the licensed motor vehicle which was being used or operated by Members of Council, Commissioners, Trustees, Board Members, Statutory Officers, Officers, Employees or Volunteer Workers at the time of the accident and does not apply unless the. licensed motor vehicle which was being used or operated by such person at the time of the accident is insured for not less that the minimum Third Party Liability Limit required by The Insurance Act for the Province of Ontario; c) This assumption of liability is subject to the agreements, conditions, terms and limit of liability insured in the Non-Owned Automobile Policy issued by Subscription Policy and shall terminate whenever such Non- Owned Automobile Policy is terminated; and 3. THAT a copy of the resolution be forwarded to the Frank Cowan Company. ! Reviewed bY:F~~ 1J F anklin Wu, i\J Chief Administrative Officer. NT /hjl 1302 J J J J J J J J J J J J J J J J J J J L L L I L t L REPORT NO.: FND-016-02 PAGE 3 Background and Comments 1.0 As Council is aware, as of July 1, 2002, the Municipality's insurance carrier through the Durham Municipal Insurance Pool was changed to the Frank Cowan Company Limited. Under the policy with the Cowan Company, the municipality carries non-owned automobile coverage. The intent of this policy is to provide coverage for a third party for bodily injury or property damage arising from the operation of an automobile not owned by the Municipality but being used to carry out a municipal responsibility. For example, both Members of Council and staff often use their personal vehicle traveling to locations for municipal business. . L 1.1 In the event of an accident, the insurance carried by the operator of the vehicle would respond first to any claim. This is enshrined in legislation in Ontario. 1 Beyond the liability limit carried by that individual, it is intended for the ... municipality's policy to take effect. L L L L L L J L. L l L L L 1.2 It has been brought to the attention of the Insurance Pool that changes in the policy wording require the above resolution to be adopted by Council. This resolution, in effect, reverses an exclusion that exists in the policy. 1.3 Without the resolution being passed, the insurer has the right once they have responded to a claim, to subrogate against the operator of the vehicle. This means that after the claim is settled, the municipality's insurer has the right to go back and sue the operator of the vehicle to recover their costs of the claim (including any settlement amount). The above resolution, in effect, removes the right of the municipal insurer from being able to recover back against the operator of the vehicle. 1.4 This, therefore, provides protection for any persons operating personal vehicles for municipal purposes against cost above and beyond their personal coverage attached to their automobile insurance. Conclusion 2.0 It is recommended that the resolution be passed in order to provide the protection to Members of Council, staff and volunteers that was intended by the Non-Owned Automobile policy. 1303 REPORT NO.: FND-016-02 PAGE 4 J J J J J J J J J J J j J J J j J J J Interested Party: Frank Cowan Company Limited Attention: Randy Edwards 4 Cowan Street East Princeton,Ont. NOJ 1 va CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0608 1304 ... UNFINISHED BUSINESS ... Cl~mgtnn REPORT ... PLANNING SERVICES - - Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, October 21,2002 Report #: PSD-101-02 Addendum File #: PLN 33.4.6 - By-law #: ... Subject: PORT GRANBY PROJECT COMMUNITY ADVISORY COMMITTEE - RECOMMENDATIONS: ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: ... 1. That the recommendations in Report PSD-101-02 be approved FORTHWITH, and 2. THAT a copy of this report and Committee's decision be forwarded to Mr. Harvey Thompson. - - - Submitted by: Davi J. Crome, MCIP, R.P.P. Direc r of Planning Services Reviewed by:d r-e.-f'--2 ~~ Franklin Wu, Chief Administrative Officer ... - - JAS*DJC*sn October 11 , 2002 - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-0830 - 1501 REPORT NO.: PSD101-02 Addendum PAGE 2 1.0 BACKGROUND Report PSD-101-02 was originally considered by Committee at its October 7, 2002 meeting. The Report set out the Terms of Reference for the Port Granby Project Community Advisory Committee, and addressed such matters as Committee mandate and structure. With respect to this latter point, the Terms of Reference provided for 10 Committee members, including seven citizen members. Representation from the following groups was to be considered in appointing these members: three members representing area residents, and one member each to represent agricultural, educational, business and environmental interests. The Regional Councillor for Wards 3 and 4 and a representative from the Durham Region Health would represent the two remaining voting members, while a Staff person would sit as a non-voting member. Mr. Harvey Thompson addressed Committee and indicated a concern that area residents were not adequately represented on the Committee. He specifically requested that the Terms of Reference be modified to increase the number of Port Granby area residents on the Committee and to provide spaces for people who were members of the 1999 Advisory Committee. Committee resolved to refer Report PSD-101-02 back to Staff. 2.0 COMMENTS The Terms of Reference for the Port Granby Project Community Advisory Committee were developed in consultation with the Government of Canada, as required by the Legal Agreement. In developing the Committee structure, the need to ensure that Port Granby area residents are well represented on the Committee was recognized. In this regard, three of the seven citizen members were specifically designated for area residents. This would represent one-third of the voting members of the Committee. 1502 - .. IIIIi III III III IIliiI III lIIIIi .. .. .. III IIliiI .. IIliiI IlIIIi III III - REPORT NO.: PSD101.02 Addendum PAGE 3 ... It was also felt that a broader representation from within the community was required on the Committee. This was in recognition of the importance of the Project to all residents, .. both current and future, and to provide for different perspectives and opinions on the Project. ... ... However, the Terms of Reference for the Community Advisory Committee, as proposed in Report PSD-101-02, do not preclude Council from appointing sector specific representatives (agricultural, educational, business and environmental) from among area residents. Therefore, no changes to the Report and the Terms of Reference for the Committee are proposed. - - ... Although representation from the previous Committee is important for continuity, it is staff's view that the broad-based representation across Clarington will be important to the success of the Committee and the project. .. ... - List of interested parties to be advised of Council's decision: Mr. Harvey Thompson 4720 Concession Road 6 ORONO, Ontario LOA 1 JO - - - - - - - 1503 - ..... .. Cl~gton REPORT PLANNING SERVICES .. IIIIIIl Meeting: Date: Report #: lIIIIi GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday, October 7,2002 6!(-}- 3'71-O?-- By-law #: lIIlIl PSD-101-02 File #: PLN 33.4.6 Subject: PORT GRANBY PROJECT COMMUNITY ADVISORY COMMITTEE ... RECOMMENDATIONS: .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: ... 1. THAT Report PSD-101-02 be received; 2. 4. THAT the Terms of Reference for the Port Granby Project Community Advisory Committee, attached to this Report as Attachment 1, be approved; THAT the Clerk be directed to advertise for the positions on the Community Advisory Committee and report back to Council; THAT the Regional Councillor for Wards 3 and 4 be appointed as the Council representative on the Community Advisory Committee; THAT the Medical Officer of Health for Durham Region be requested to provide a representative on the Community Advisory Committee; and THAT a copy of this Report and Council's resolution be forwarded to the Low-Level Radioactive Waste Management Office, Natural Resources Canada-Energy Resources Branch, and the Durham Region Medical Officer of Health. IIIIIIl 11III 3. .. - 5. IIIIIIl 6. Submitted by: ... .. avi . Crome, M.C.I.P.,R.P.P. Director, Planning Services Reviewed by: d ~.....:. ~ Franklin Wu Chief Administrative Officer .. JAC*DC*sh September 27, 2002 ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623- 3379 F (905)623-0830 III 1504 .. 0... ... - - - - ... ... ... ... REPORT NO.: PSD-101-02 PAGE 2 1.0 BACKGROUND 1.1 In June 2001, the Government of Canada and the Municipality of Clarington announced the signing of a legal agreement under which both parties agree to work towards developing a local solution to the secure long term storage and management of the low level radioactive waste currently stored at the Port Granby Waste Management Facility. The undertaking is known as the Port Granby Project (the Project) and the Low Level Radioactive Waste Management Office (LLRWMO) has been designated as the Proponent. 1.2 The planning and implementation of the Project will take place over several years and is expected to proceed in three distinct stages: · the undertaking of the environmental assessment, Council approval of a preferred alternative for the Project, and approval of the preferred alternative by the responsible federal authorities; the construction of the new waste management facility; maintenance and monitoring of the new facility by the federal government. 1.3 The Agreement commits both the Municipality and the Federal Government to ... work cooperatively in order to expedite the completion of the Project, and to consult and communicate regularly throughout the process until final decisions - have been reached by the relevant authorities. In this regard, the Agreement provides the Municipality with the option of establishing a Community Advisory - Committee (CAC), with the organization and mandate of the CAC to be decided by Council in consultation with the Federal Government. The Federal - Government will provide funding to the Municipality to reimburse reasonable expenses related to the CAC. - - - - - 1.4 The purpose of this Report is to approve the Terms of Reference for the Port Granby Project Community Advisory Committee. The Terms of Reference as set out in Attachment No. 1 define the mandate, organization and administration of the CAC. 1505 ~ REPORT NO.: PSD-101-02 PAGE 3 j 2.0 COMMENTS .. 2.1 The Community Advisory Committee will assist the Proponent in helping residents understand the various issues related to the Port Granby Project, and will provide public input to Council on the planning and implementation of the Project. As such, it is important that the Committee membership be broad - based and balanced to ensure that its recommendations to Council reflect a wide range of perspectives from various interests across the Municipality. The groups identified in the Terms of Reference include area residents, as well as agriculture, education, environment, business and health. .. .. .. .. .. It is important to emphasize however, that the CAC will be an advisory committee to Council and not an oversight committee for the Project. The CAC will not make recommendations directly to the Federal Government, but rather will advise and make recommendations to Council on matters related to the Project. .. .. 2.2 The potential human health effect of the Project is as important issue and is expected to be of particular interest to the CAC. In this regard, a member should be appointed that possesses the knowledge necessary to understand and evaluate the public health implications of the Project. Therefore, it is suggested that the health community representative be recognized as a special appointee and not as a citizen member. The Durham Region Health Department possesses the appropriate expertise and has provided leadership in the field of the human health effects of nuclear facilities. Dr. Robert Kyle, the Medical Officer of Health for Durham Region, has agreed to provide a staff person to sit on the Committee, if requested by Council. .. .. IIli ... .. .. 2.3 Staff will provide administrative, clerical and technical support to the Committee, as well as administer the Committee's budget. The consulting team retained by the Municipality to provide technical assistance for the Project will also be available to the CAC to assist in the review and understanding of technical matters. A member of the consulting team will also assist the Chair as a facilitator to manage committee dynamics. III 11III .. 1506 .. ~ - - - - - - - - - - .. ... - - - - - - REPORT NO.: PSD-101-02 PAGE 4 2.4 As is normal practice, the term of the Committee shall coincide with the term of Council. This will require the Committee to be re-appointed by the new Council in January 2004 to sit for a further three years to the end of 2006, at which time it is anticipated that that the environmental assessment and licensing phase of the Project will be at or close to completion. Council may wish to review the need for and the mandate of the Committee at that time. 2.5 The Federal Government has agreed to compensate the Municipality for costs related to the CAC for the 2002 federal fiscal year (ending March 31, 2003), up to a maximum of approximately $50,000.00. Consultants account for the bulk of the estimated costs, with the balance covering administrative costs. Additional funding will be made available on an annual basis to the end of the Committee's mandate. 2.6 Membership on the CAC will be voluntary and, as such, members will not receive an honorarium. This approach is consistent with that of other advisory committees established by Council (eg. Agricultural Advisory Committee, Traffic Advisory Committee), 3.0 CONCLUSION 3.1 The creation of a Community Advisory Committee is important to developing and implementing a successful resolution to the low level 'radioactive waste management problem at the Port Granby site. The CAC will assist residents in understanding the various issues related to the Project, provide a venue for residents to participate in constructive debate and discussion, and assist Council in making decisions regarding the Project. Attach ments: Attachment 1 - Terms of Reference - Port Granby Project Community Advisory Committee 1507 J REPORT NO.: PSD-101-02 PAGE 5 .. Interested parties to be advised of Council and Committee's decision: .. Mr. Robert Zelmer, Director Low Level Radioactive Waste Management Office 1595 Telesat Court, Suite 700 Gloucester, ON K1 B 5R3 .. .. Director General, Energy Resources Branch Natural Resources Canada 580 Booth Street Ottawa, ON K1A OE4 .. .. Mr. Glenn Case, Director Port Hope Area Initiative Low Level Waste Management Office 5 Mill Street South Port Hope, ON L 1A 2S6 .. .. Dr. Robert Kyle Durham Region Health Department 1615 Dundas Street E. Suite 210 Whitby, ON L 1 N 2L 1 .. .. .. ... .. .. .. .. .. 1508 .. ... - ... .... ... ... - - ATTACHMENT 1 TERMS OF REFERENCE PORT GRANBY PROJECT COMMUNITY ADVISORY COMMITTEE Background , The Government of Canada and the Municipality of Clarington have entered into a legal agreement committing both parties to work towards developing a local solution for the secure long term storage and management of the low level radioactive waste currently stored at and associated with the Port Granby Waste Management Facility. This process to establish a new waste management facility is known as the Port Granby Project (the Project). The Low Level Radioactive Waste Management Office is the Project Proponent (the Proponent). The purpose of the Project is to clean up and provide appropriate local, long term ... management of low level radioactive wastes and marginally contaminated soils currently located in Clarington that are associated with the existing Port Granby Waste - Management Facility. The principai objective of the Project is to manage the wastes in a suitably constructed, environmentally safe, socially acceptable and appropriately ... controlled facility for at least 500 years. - - - - - - .. - Under the Agreement, the Municipality and the federal government have agreed to work together and to develop and maintain excellent communications and professional working relationships throughout the life of the Port Granby Project in order to attain the highest level of success in the completion of the Project. Both parties also believe that meaningful involvement by residents, businesses and community leaders in the Port Granby Project is important. In order to facilitate effective communications with the public, the Proponent has established a comprehensive communications program and Council is establishing a Community Advisory Committee (CAC), as provided for by the Agreement. Committee Mandate The Community Advisory Committee shall assist the Proponent in communicating with the public about the Port Granby Project, and provide advice to Council on the Project 1509- . 1 that reflects the comments and concerns of Clarington residents. In performing this function, the CAC will be expected to represent the views of both present and future residents of the Municipality. The members of the Committee shall work cooperatively and in partnership with the Municipality and the Federal Government to achieve the purpose and objectives of the Project. Scope of Activities 1 .... The Community Advisory Committee, in fulfilling its mandate, shall review matters related to the Port Granby Project referred to the Committee by Council or the Government of Canada, including the Proponent: The Committee may be requested to: .. a) Assist the Proponent in communicating with the general public on the Project; .. b) Receive and review studies and reports regarding the Project. ... ... The Committee shall report regularly to Council with advice and recommendations on matters being considered by the Committee. .. Membership and Structure The Community Advisory Committee is a volunteer committee. It shall consist of 7 citizen members representing a variety of interests drawn from across the Municipality in order to provide a range of perspectives on the Port Granby Project. Council shall generally seek to appoint members from each of the following groups: . agricultural community (1 member) . area residents (3 members) . education (1 member) . environment (1 member) . industry and local business (1 member). .. .. .. IlIlIIi --' One member of Council and the Durham Region Medical Officer of Health or his designate shall also be appointed to sit on the Committee. One member of Clarington staff shall sit on the Committee as a non-voting member. lIIII .. 1 51 D .. ... . ... .. .. ... - - - ... - - ... - ... - - - - - Given the projected life span of the Port Granby Project and the complex and potentially controversial nature of the issues to be addressed by the Committee, members must be willing to commit the time required to understand and evaluate the information provided, as well as be open-minded about listening to various opinions and perspectives on the Project. Openings for membership shall be publicly advertised and all residents of the Municipality are eligible to apply. Applicants will submit applications to the Municipality of Clarington Clerk's Department. Members will be formally appointed by Council. The Staff representative on the Committee shall sit as the interim chair. Once the Committee is operating in an acceptable manner, the Committee will select a Chair and Vice-Chair from among its membership. The Chair shall provide leadership to the Committee, ensure that the Committee carries out its mandate, and act as the primary liaison between the Committee and Staff, Council and the federal govemment . Citizen members cannot send delegates or alternates to meetings. The Chair shall advise the Clerk of any member who is absent for three consecutive meetings without reason being given at least 24 hours prior to the meeting, and may request that the member be removed from the Committee. The Chair shall also advise the Clerk of the resignation of any member. Council shall appoint new members to the Committee to fill any vacancies as required. Technical Support Municipal Staff will provide clerical, administrative and technical assistance to the Committee, as well as act as liaison between the Committee and the municipal administration. A facilitator will assist the Chair in ensuring that the Committee is successful in achieving its mandate. The Municipality's consultants will be available to the Committee to assist the members in understanding the various technical issues related to the Project. 1 5 1 1 Term of the Committee The terms of the Committee shall coincide with the term of Council. At the end of the first phase of the Project (environmental assessment and licensing), Council may review the need for and the mandate of the Committee. .1 .J .. MeetinQs Committee meetings shall be held in the Municipal Administrative Centre. The Committee shall generally meet a minimum of once per month; however, the Chair may schedule additional meetings or cancel meetings after consulting with the other members of the Committee. The Chair shall set the agenda for each meeting in consultation with Staff of the Municipality and the Proponent. .. .... ... A majority of the Committee membership (5) shall constitute a quorum. Decisions will be carried by a majority of the members present. .. ... At the first meeting of a calendar year, the Committee shall meet with Staff and representatives from the Government of Canada to discuss and plan the Committee's liaison work for the year. ... .. ReportinQ to Council The Committee shall report to Council as follows: . The recording secretary shall submit the minutes of all Committee meetings to the Municipal Clerk for inclusion in the Council agenda for information; III ... . The Committee shall submit reports or make presentations to Council a minimum of twice per calendar year to provide Council with an update on the Committee's activities and to provide advice and recommendations on various .. matters related to the Project; . All recommendations from the Committee shall be submitted to the Clerk for .. inclusion in Council agenda for direction. .. .,j 1 5 1 2 .. OTHER BUSINESS ... - CIOCfflgron MEMO CLERK'S DEPARTMENT ... .. To: Memo to Mayor Mutton and Members of Council .. From: Patti L. Barrie, Municipal Clerk Date: October 16, 2002 .. Subject: ROAD CLOSURE - A verbal request has been received by the Clerk's Department for the closure of Highway 2 for .. the Newcastle BIA Annual Halloween Bash. As the next Council meeting is not scheduled to be held until October 28, it is requested that the following resolution be passed at the General Purpose and Administration Committee meeting on October 21: - ... "THAT King Street East, between Mill Street and Beaver Street, be closed on Saturday, October 26, 2002 from 10:00 a.m. to 3:00 p.m. for the Newcastle BIA's Annual Halloween Bash, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Department; and .. THAT the Newcastle BIA be advised of Council's decision, FORTHWITH." - .. - Patti L. Barrie, A.M.C.T. Municipal Clerk - PLB:dm cc: 1. Cannella, Director of Engineering - - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 - 1601 ... ... ... .. .. .. till .. .. .. .. ... .. ., ... .~ .. .. \-~ .. 1 ...