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General Purpose and Administration Committee
Minutes
October 6, 2008
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, October 6,2008 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Also Present:
Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
Councillor W. Woo
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Creme
Director of Operations, F. Horvath
Director of Corporate Services/Human Resources, M. Marano
Director of Finance, N. Taylor (left at 12:30 p.m. and returned at
2:20 p.m.) (C. Carr -left at 1 :00 p.m.) (L. Barta -left at 2:20 p.m.)
Fire Chief, Emergency Services, G. Weir
Deputy Clerk, A. Greentree
Clerk II, E. Atkinson
Mayor Abernethy chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Novak attended the Central Lake Ontario Conservation Authority 50th
Anniversary Golf Tournament.
General Purpose and Administration Committee
Minutes
October 6, 2008
Councillor Robinson announced the following events from this past week:
. Opening of The Port of Newcastle expansion of the Waterfront Trail
. October 4th was the Newcastle Fall Festival
. October 4th he attended the first Greek Festival. Proceeds went towards the
Terry Fox Run and the Newcastle Lions Guide Dog Walk
. October 4 th he attended the Grand Opening of the Newcastle and District
Recreation Complex
Councillor Woo announced the following events:
. October 4th he attended the Grand Opening of the Newcastle and District
Recreation Complex
. October 5111 St. Joseph's Church Catholic Women's League presented a Fall
Variety Concert featuring the Clarington Concert Band and St. Stephens High
School Choir. This was a fundraising event for St. Joseph's Church.
. October 5th through to October 11th is Fire Prevention Week and the theme is
"Preventing Home Fires"
Councillor Hooper announced the upcoming events:
· Clarington Project Community Living will be coming to Council to present their
findings from the survey they conducted with regards to living in Clarington
. October 18th is the Bowmanville Applefestival
Councillor Foster announced the following:
· Congratulations to Board of Trade for the work they did with regards to the
Mayor's Address.
Mayor Abernethy announced the following events:
. October 6th presentation to the Lions Club regarding the events happening in
the Community
. October ih presentation to the Kinsmen Club regarding the events happening
in the Community
MINUTES
Resolution #GPA-525-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on September 22, 2008, be approved.
CARRIED
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General Purpose and Administration Committee
Minutes
October 6, 2008
PRESENTATIONS
Claudio Covelli, Dillon Consulting Limited, provided the Committee with a verbal
presentation support by a Powerpoint presentation regarding Report ESD-014-08,
2008 Master Fire Plan. Mr. Covelli presented the Committee with an outline of the
background, methodology, non-suppression, suppression and implementation of the
plan. The Master Fire Plan was completed in 2003. He informed the Committee that
growth has continued and other services have taken priority. Report EDS-014-08
details the Master File Plan updates to address changes and challenges through to
2021. The monitoring and assessing of staff needs, training needs to meet FPPA, and
Health and Safety requirements is still on going. A dedicated mechanic to maintain the
equipment and training support is recommended. He informed the Committee that a
simplified risk assessment needs to be conducted, as well as monitoring of the plan,
review of workload of inspectors, and delivery of public education. Monitoring and
assessing of the dispatching service model is another requirement of the 2008 Master
Fire Plan. The long-term goal of the Fire Suppression will be to achieve the minimum
four firefighters initially responding and ten firefighters in ten minutes, 90% of the time.
Additional staffing will be required to meet this goal and the monitoring of results versus
performance measures. Calibration of travel time using actual call data will have to be
used. He noted the basic concept of the number of stations and staff has not changed
and the timing has been adjusted to match where we are today. There would be a
requirement of four staff members a year from 2009 to 2018, he suggested the new
station be built in Newcastle and Courtice and an expansion to Headquarters. He
informed the Committee these dates and numbers may change if there is a significant
development growth within the time frames outline in Report ESD-014-08.
DELEGATIONS
Stephen Hogg addressed the Committee regarding Report PSD-099-08. Mr. Hogg
informed the Committee he has not had a chance to read this Report. He would like to
see the implementation of a permit system similar to the permit system currently used
with on-street parking.
Libby Racansky addressed the Committee regarding Report PSD-1 02-08. Ms.
Racanskyexpressed concerns regarding the protection of the groundwater recharge
area for infiltration. She has concerns regarding the lack of recognition of energy saving
devices for this development. Ms. Racansky would like to see Council address the
current situations regarding the streams within the Municipality. Her concerns also
included the conservation of natural heritage of the surrounding areas, that future
development proposed for this area be required to have studies done, and that
Municipality of Clarington retain ownership of this property. Her final concern was the
climate change and she would like to see a carbon tax implemented to protect the
airshed. She would like to see the area surrounding the Fire Station conserved.
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General Purpose and Administration Committee
Minutes
October 6, 2008
Richard Ward addressed the Committee regarding his taxes and the correspondence
"receive for information". Even though Mr. Ward spoke to the Committee at past
meetings with regards to these matters, he feels his concerns still have not been
addressed.
Markus Lise spoke to the Committee regarding his Sea to Sea Bike Tour. Mr. Lise
provided the Committee with a slide presentation showing the Sea to Sea Bike tour. The
purpose of the tour was to eradicate poverty. This tour allowed for Mr. Lise and other
participants to grow closer to nature. Mr. Lise highlighted some of the activities he did
while on the tour and spoke regarding some to the people he met.
Nick Mensink, Sernas Associates, spoke to the Committee regarding Report
PSD-100-08. Mr. Mensink informed the Committee that he is in support of the
recommendations contained in Report PSD-100-08 and was available to answer any
questions.
Resolution #GPA-526-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the Committee recess for ten minutes.
CARRIED
The meeting resumed at 11 :20 a.m.
Resolution #GPA-527-08
Moved by Councillor Trim, seconded by Councillor Novak
THAT the agenda be altered to allow for consideration of the Finance reports before the
Public Meeting section.
CARRIED
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General Purpose and Administration Committee
Minutes
October 6, 2008
FINANCE DEPARTMENT
LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS
OR REFUND OF TAXES
Resolution #GPA-528-08
Moved by Councillor Trim, seconded by Councillor Woo
THAT Report FND-021-08 be received; and
THAT the attached list to Report FND-021-08, of applications for cancellation, reduction,
apportionments or refund of taxes be approved.
CARRIED
MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2007
Resolution #GPA-529-08
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report FND-022-08 be received for information.
CARRIED
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
(a)
Subject:
Applicant:
Report:
Application to Amend the Clarington Zoning By-Law 84-63
896443 Ontario Ltd.
PSD-096-08
Susan Ashton, Senior Planner, Planning Services Department provided a verbal report
supported by a Powerpoint presentation pertaining to Report PSD-096-08.
Elizabeth Courneyea spoke in opposition to the recommendations contained in Report
PSD-096-08. Ms. Courneyea has been a resident of the area for 27 years and her
property borders the west boundary of the proposed site. She has concerns the
proposals contained in Report PSD-096-08 will affect the peace and tranquillity of her
property. She expressed concerns with the increase of traffic this will generate and the
speed of which the traffic will travel. She has concerns with the value of her property if
the proposed development is approved. Ms. Courneyea has concerns the rezoning of
this property, to permit prestige employment uses, will create excessive noise and air
pollution as well as damage to the environment, and quality and supply of the water as
most residents bordering this property are on wells. She expressed concerns the
buildings may cause an increase of rodents, trespassers and harm to her livestock.
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General Purpose and Administration Committee
Minutes
October 6, 2008
Ms. Courneyea's concerns included the possibility of an increase in accidents if the
proposed entrance/exit on to Baseline Road is allowed to proceed.
John Colville, a resident of the surrounding area, spoke in opposition to the
recommendations contained in Report PSD-096-08. Mr. Colville expressed concerns
with the number and type of buildings proposed for this site. He feels there may be
other areas in Bowmanville that would be better suited to this type of development. He
has concerns with the volume of traffic and the speed at which this traffic will travel
along Baseline Road. The Baseline Road access would be too dangerous and should
be reconsidered. He expressed concerns with the lack of speed signs along Baseline
Road. Mr. Colville believes that the developer is placing undue pressure on his parents
to sell their property.
William Colville, resident of Bowmanville and the surrounding area, spoke in opposition
to the recommendations contained in Report PSD-096-08. Mr. Colville informed the
Committee he has been a resident of the area for 55 years. He expressed concerns the
proposal contained in this Report will increase the amount of traffic and is concerned
with the speed of traffic along Baseline Road. He feels this type of development will
destroy the view from his property and adjoining properties and it will have an economic
impact on these properties. Mr. Colville believes the drumlin is a significant natural
geographic feature. He feels there are other areas in Bowmanville that would better suit
this type of development. The entrance and exit to Baseline Road will increase the
number of accidents on that stretch of the road.
Jim Cryderman spoke in opposition to the recommendations contained in Report
PSD-096-08. Mr. Cyderman feels the proposed development does not respect the
natural land forms of the area. He expressed concerns this will have on the
environment and the traffic.
No one spoke in support of Report PSD-096-08.
Stephen Fagyas, Commercial Focus Advisory Services, was present on behalf of the
applicant to address any concerns or questions raised at the Public Meeting. He
informed the Committee his client is not requesting a change to the Official Plan only to
comply with the requirements for zoning of the proposed sites. His client has funded
studies in the past and will continue to fund any required studies. He will have his client
look into the traffic issues. His client feels the development proposal contained in this
report are complimentary to the surrounding areas. Mr. Fagyas apologized to Mr.
Colville for any of his client's actions or pressures which may have been directed
towards the Colvilles.
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General Purpose and Administration Committee
Minutes
October 6, 2008
PLANNING SERVICES DEPARTMENT
ZONING BY-LAW AMENDMENT TO REZONE TO PERMIT PRESTIGE
EMPLOYMENT USES
APPLICANT: 896443 ONTARIO LIMITED
Resolution #GPA-530-08
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT Report PSD-096-08 be received;
THAT the rezoning application submitted by 896433 Ontario Limited for prestige
employment lands continue to be reviewed to address outstanding issues and any
concerns raised at the Public Meeting; and
THAT all interested parties listed in Report PSD-096-08 and any delegation be advised
of Council's decision.
CARRIED
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETING OF SEPTEMBER 18, 2008
Resolution #GPA-531-08
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Report PSD-097-08 be received;
THAT Council concurs with Staff that an appeal by the Municipality of the decision
made by the Committee of Adjustment on September 18, 2008 for application
A2008-0028 is not warranted. However, should an appeal be lodged by another party,
that Staff be authorized to appear before the Ontario Municipal Board to defend its
original recommendation; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
September 18, 2008 for applications A2008-0027 and A2008-0029 and that Staff be
authorized to appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
CARRIED
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General Purpose and Administration Committee
Minutes
October 6, 2008
REZONING TO PERMIT AN INDOOR GOLF DRIVING RANGE AND CLUB HOUSE
AS PERMITTED USES AT 2735 HANCOCK ROAD, COURTICE
APPLICANT: GERTRUD TOMINA
Resolution #GPA-532-08
Moved by Councillor Robinson, seconded by Mayor Abernethy
THAT Report PSD-098-08 be received;
THAT the application for Zoning By-law amendment submitted by Gertrud Tomina be
approved as contained in Attachment 2 to Report PSD-098-08;
THAT the Holding symbol (H) be removed at such time as the owner has entered into a
site plan agreement with the Municipality; and
THAT all interested parties listed in Report PSD-098-08 and any delegations be advised
of Council's decision.
CARRIED
MUNICIPALITY OF CLARINGTON GENERAL AMENDMENT TO ZONING
BY-LAW 84-63 REGARDING RECREATIONAL VEHICLE PARKING AND
ACCESSORY BUILDINGS AND STRUCTURES
Resolution #GPA-533-08
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report PSD-099-08 be received;
THAT the application to amend the Municipality of Clarington Zoning By-law 84-63, as
amended, be approved and that the by-law as contained in Attachment 4 to Report
PSD-099-08 be passed;
THAT the Planning Services Department examine whether any changes are required to
the Official Plan with respect to commercial recreational vehicles storage area uses
outside of Industrial Areas in the Municipality of Clarington;
THAT the proposed changes to By-law 84-63 in regards to Aggregate Extraction Areas
continue to be reviewed and an additional public meeting be scheduled; and
THAT all interested parties listed in Report PSD-099-08 and any delegations be advised
of Council's decision.
CARRIED AS AMENDED
(See following motion)
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General Purpose and Administration Committee
Minutes
October 6, 2008
Resolution #GPA-534-08
Moved by Mayor Abernethy, seconded by Councillor Woo
THAT the foregoing resolution be amended to add the following at the end of the third
paragraph:
"and report back to the Committee in four weeks."
CARRIED
The foregoing Resolution #GPA-533-08 was then put to a vote and carried as amended.
PROPOSED OFFICIAL PLAN AMENDMENT, REZONING AND PLAN OF
SUBDIVISION TO DELETE A SECONDARY SCHOOL SITE AND TO PERMIT THE
DEVELOPMENT OF 90 SINGLE DETACHED DWELLINGS AND 66 BLOCK
TOWNHOUSE DWELLINGS
APPLICANT: PRESTONVALE HEIGHTS LIMITED
Resolution #GPA-535-08
Moved by Councillor Foster, seconded by Mayor Abernethy
THAT Report PSD-100-08 be received;
THAT Amendment No. 65 to the Clarington Official Plan as submitted by Prestonvale
Heights Limited to delete the requirements for a Public Secondary School and to permit
the development of 90 lots for single detached dwelling units and a block for 66
townhouse units as contained in Attachment 2 to Report PSD-1 00-08, be adopted and
the By-law contained in Attachment 3 to Report PSD-100-08, be passed;
THAT the application for proposed draft Plan of Subdivision S-C-2007-0007 submitted
by Prestonvale Heights Limited be approved subject to the conditions as contained in
Attachment 5 to Report PSD-1 00-08;
THAT the Zoning By-law Amendment application submitted by Prestonvale Heights
Limited be approved as contained in Attachment 6 to Report PSD-1 00-08;
THAT the By-law authorizing the entering into a Subdivision Agreement between the
Owner of Draft Plan of Subdivision S-C-2007-0007 and the Municipality of Clarington be
approved as contained in Attachment 7 to Report PSD-100-08;
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General Purpose and Administration Committee
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October 6, 2008
THAT the Region of Durham Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of Report PSD-100-07 and Council s decision; and
THAT all interested parties listed in Report PSD-100-07 and any delegation be advised
of Council's decision.
CARRIED
PROPOSED ZONING BY.LAW AMENDMENT BY THE MUNICIPALITY OF
CLARINGTON FOR 3289 TRULLS ROAD NORTH IN COURTICE
Resolution #GPA-536-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT Report PSD-102-08 be received;
THAT the Zoning By-law Amendment to rezone lands owned by the Municipality of
Clarington on the northeast corner of Trulls Road and George Reynolds Drive be
approved, as contained in Attachment 2 to Report PSD-102-08;
THAT Staff be authorized to complete all the necessary requirements to remove the
Holding symbol;
THAT the Region of Durham Planning Department be forwarded a copy of Report
PSD-102-08 and Council's decision; and
THAT all interested parties listed in Report PSD-102-08 and any delegation be advised
of Council's decision.
CARRIED
REPEAL OF HERITAGE DESIGNATION
25-27 KING STREET WEST, BOWMANVILLE
Resolution #GPA-537-08
Moved by Councillor Hooper, seconded by Mayor Abernethy
THAT Report PSD-103-08 be received;
THAT the Clerk be authorized to prepare the required Notice of Intention to repeal
heritage designation By-law 92-81 and report back to Council following the prescribed
notification period; and
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THAT the Ontario Heritage Trust, the Clarington Heritage Committee, the property
owner and the interested parties listed in Report PSD-1 03-08 be advised of Council's
decision.
CARRIED
Resolution #GPA-538-08
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the Committee recess for 45 minutes.
CARRIED
The meeting reconvened at 2:00 p.m.
Councillor Foster chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2008
Resolution #GPA-539-08
Moved by Councillor Hooper, seconded by Councillor Robinson
THAT Report EGD-040-08 be received for information.
CARRIED
TSH MERGER WITH AECOM CANADA LIMITED - AMENDMENTS TO AGREEMENT
FOR PROFESSIONAL CONSULTING SERVICES AND RELATED AMENDMENTS
TO THE PURCHASING BY-LAW
Resolution #GPA-540-08
Moved by Councillor Novak, seconded by Councillor Woo
THAT report EGD-041-08 be received;
THAT amendments to the Agreement for Professional Consulting Services between the
Corporation of the Municipality of Clarington and Tottem Sims Hubicki (1991) Limited by
replacing the corporate name "Totten Sims Hubicki Associates (1991) Limited" and the
letters "TSH" with "Aecom Canada Limited" wherever the former corporate name and
letters appear and the other amendments referred to in Report EGD-041-08, be
approved;
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THAT a by-law be passed (Attachment 2 to Report EGD-041-08) to authorize the Mayor
and the Municipal Clerk on behalf of the Municipality of Clarington to execute a
Professional Consulting Services Agreement with Aecom Canada Limited in the form
and with the content of the Agreement contained in Attachment 1 to Report
EGD-041-08 which contains the amendments referred to in paragraph 2; and
THAT a by-law (Attachment 3 to Report EGD-041-08) be passed to amend Sections 1
and 28 of the Purchasing By-law 2006-127 as recommended in section 5.3 of Report
EGD-041-08.
CARRIED
VELTRI GARDENS SUBDIVISION, BOWMANVILLE, PLAN 40M-2107,
'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS
INCLUDING ROADS AND OTHER RELATED WORKS
Resolution #GPA-541-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Report EGD-043-08 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2107; and
THAT Council approve the by-laws attached to Report EGD-043-08, assuming certain
streets within Plans 40M-21 07 and 1 OM-800 as public highways.
CARRIED
NEWCASTLE MEADOWS SUBDIVISION PHASE 2, BOWMANVILLE,
PLAN 40M-1911
'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY.LAWS',
ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER
RELATED WORKS
Resolution #GPA-542-08
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report EGD-044-08 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Roads and Above Ground Services, which include roads and other
related Works constructed within Plan 40M-1911; and
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General Purpose and Administration Committee
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October 6, 2008
THAT Council approve the by-laws attached to Report EGD-044-08, assuming certain
streets within Plan 40M-1911 as public highways.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Woo chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
MEMORANDUM OF UNDERSTANDING - ST. MARYS CEMENT INC. (CANADA)
Resolution #GPA-543-08
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report ESD-013-08 be received;
THAT the conditions outlined in the Memorandum of Understanding with St. Marys
Cement Inc. (Canada) for Fire Department Training purposes (Attachment to Report
ESD-013-08), be endorsed by Council; and
THAT the Mayor and Clerk be authorized to enter into the Memorandum of
Understanding with St Marys Cement Inc. (Canada) for Fire Department Training
purposes (Attachment to Report ESD-013-08).
CARRIED
MASTER FIRE PLAN UPDATE
Resolution #GPA-544-08
Moved by Councillor Robinson, seconded by Mayor Abernethy
THAT Report ESD-014-08 be received; and
THAT the Master Fire Plan Update and the presentation of Mr. Claudio Covelli be
referred to staff for consideration in the 2009 budget process.
CARRIED
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General Purpose and Administration Committee
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October 6, 2008
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
CLERK'S DEPARTMENT
AMEND APPOINTMENT OF OFFICERS
Resolution #GPA-545-08
Moved by Councillor Novak, seconded by Councillor Foster
THAT Report CLD-026-08 be received;
THAT By-law 2007-216 appointing parking enforcement officers for 180 West Beach
Road be amended to include all Central Lake Ontario Conservation Authority properties
with the Municipality of Clarington;
THAT the by-law attached to Report CLD-026-08 be forwarded to Council for approval;
and
THAT the Central Lake Ontario Conservation Authority be advised of Council's decision.
CARRIED
CONFIDENTIAL REPORT REGARDING LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE
MUNICIPALITY
Resolution #GPA-546-08
Moved by Mayor Abernethy, seconded by Councillor Foster
THAT Confidential Report CLD-027-08 be received; and
THAT the actions taken by staff in awarding the property clean up at 65 Cigas Road,
Courtice be endorsed.
CARRIED
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General Purpose and Administration Committee
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October 6, 2008
QUARTERLY PARKING REPORTS
Resolution #GPA-547-08
Moved by Councillor Woo, seconded by Councillor Robinson
THAT Report CLD-028-08 be received; and
THAT a copy of Report CLD-028-08 be forwarded to the Bowmanville Business Centre
for their information.
CARRIED
FEASIBILITY OF AN EXTERNAL AUDIT COMMITTEE
Resolution #GPA-548-08
Moved by Councillor Foster, seconded by Councillor Woo
THAT the Municipal Clerk be directed to review the Ajax External Compliance Audit
Committee model and advise the General Purpose and Administration Committee if it
would be feasible to implement a similar External Compliance Audit Committee for the
Municipality of Clarington.
CARRIED
Mayor Abernethy chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
PRICE HEDGING AGREEMENTS (COMMODITIES)
STATEMENT OF POLICIES AND GOALS
Resolution #GPA-549-08
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report COD-054-08 be received; and
THAT Commodity Price Hedging Agreements, Statement of Policies and Goals for the
Municipality of Clarington, as detailed in Schedule B to Report COD-054-08, and
required under the Municipal Act prior to entering into any hedging agreements be
approved.
CARRIED
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General Purpose and Administration Committee
Minutes
October 6, 2008
CL2008-15, CONSTRUCTION OF ASPEN SPRINGS
Resolution #GPA-550-08
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report COD-056-08 be received;
THAT Rutherford Contracting Ltd, Gormley, Ontario with a total revised bid in the
amount of $466,403.96 (Excluding G.S.T.), being the lowest responsible bidder meeting
all terms, conditions, and specifications of Tender CL2008-15, be awarded the contract
for the Construction of Aspen Springs, Bowmanville, Ontario as required by the
Engineering Department;
THAT funds required in the amount of $489,724.16 (which includes $466,403.96
tendering and contingencies) be drawn from Engineering 2008 Capital
Account #100-32-325-83305-7401 with the budget shortfall to be financed from the Park
Development and Related Facilities Development Charges Reserve Fund in the amount
of $13,250.64 and from the Municipal Capital Works Reserve Fund in the amount of
$1,473.52; and
THAT the By-law attached to Report COD-056-08 marked Schedule "A" authorizing the
Mayor and the Clerk to execute the necessary agreement be approved.
CARRIED
CL2008-34, SUPPLY, DELIVERY AND INSTALLATION OF VARIOUS TREES &
STUMP GRINDING REQUIREMENTS FOR THE MUNICIPALITY OF CLARINGTON
Resolution #GPA-551-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Report COD-057-08 be received;
THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid price of
$27,995.00 (excluding G.S.T.), for the supply, delivery and installation of various trees for
the Municipality of Clarington being the lowest responsible bidder meeting all terms,
conditions and specifications of the Tender CL2008-34 (Part A), be awarded the contract
to supply, deliver and install various trees, as required by the Municipality of Clarington
Operations Department;
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General Purpose and Administration Committee
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October 6, 2008
THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid price of
$5,445.00 (excluding G.S.T.), for stump grinding requirements for the Municipality of
Clarington being the lowest responsible bidder meeting all terms, conditions and
specifications of the Tender CL2008-34 (Part B), be awarded the contract to provide
stump grinding requirements, as required by the Municipality of Clarington Operations
Department;
THAT pending satisfactory pricing and service the contract be extended for a second
and third year; and
THAT the funds required in the amount of $33,440.00 (plus G.S.T.) be drawn from
Operations Department 2008 Operating Account #100-36-325-10115-7163.
CARRIED
REVIEW OF CLARINGTON.NET, PUBLICATION
Resolution #GPA-552-08
Moved by Councillor Hooper, seconded by Councillor Robinson
THAT Report COD-059-08 be received for information.
CARRIED
RFP2008-2, GARNET B. RICKARD RECREATION COMPLEX
LEASE SPACE - COMMUNITY CARE DURHAM
Resolution #GPA-553-08
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report COD-060-08 be received; and
THAT staff report back to Council on the results of the negotiations with Denrain
International Inc.
CARRIED
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General Purpose and Administration Committee
Minutes
October 6, 2008
CHIEF ADMINISTRATIVE OFFICE
CORPORATE STRATEGIC BUSINESS PLAN 2007-2010
2008 PROGRESS REPORT
Resolution #GPA-554-08
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report CAO-010-08 and the attached 2008 Progress Report be received for
information.
CARRIED
UNFINISHED BUSINESS
DELEGATION - RICHARD WARD - REGARDING TAXES AND RECEIVE FOR
INFORMATION
Resolution #GPA-555-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT the delegation of Mr. Richard Ward be received; and
THAT Mr. Richard Ward be advised of the actions taken by staff concerning these
matters following the September 22, 2008 General Purpose and Administration
Committee meeting.
CARRIED
DELEGATION - MARKUS LISE - REGARDING THE SEA TO SEA BIKE TOUR
Resolution #GPA-556-08
Moved by Councillor Robinson, seconded by Councillor Novak
THAT the delegation of Mr. Markus Lise be received with thanks.
CARRIED
OTHER BUSINESS
There were no items considered under this section of the agenda.
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General Purpose and Administration Committee
Minutes
October 6, 2008
COMMUNICATIONS
CORRESPONDENCE - MEMORANDUM FROM DIRECTOR OF PLANNING
SERVICES - REGARDING POSTPONEMENT TO SHOPPERS DRUG MART
AMENDMENT TO ZONING BY. LAW 84-63
Resolution #GPA-557-08
Moved by Councillor Novak, seconded by Councillor Woo
THAT the correspondence dated September 25,2008 from Eldon Theodore of MHBC
Planning and the memo from the Director of Planning Services dated October 1, 2008
be received; and
THAT a report on the rezoning application to permit a Shoppers Drug Mart at the corner
of Varcoe Road and Highway 2 in Courtice be forwarded to the General Purpose and
Administration Committee at the earliest possible opportunity.
CARRIED
CORRESPONDENCE - MEMORANDUM FROM DIRECTOR OF PLANNING
SERVICES - REGARDING APPLICATIONS BY PORT DARLINGTON LAND
CORPORATION (THE KAITLlN GROUP) TO AMEND THE CLARINGTON OFFICIAL
PLAN AND PERMIT A DRAFT PLAN OF SUBDIVISION ON THE LANDS BETWEEN
BENNETT ROAD AND LAMBS ROAD ON THE WATERFRONT
Resolution #GPA-558-08
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the correspondence dated October 2, 2008 from the Director of Planning
Services requesting that Report PSD-091-08 be received; and
THAT Report PSD-091-08 remain tabled until the General Purpose and Administration
Committee meeting of November 3, 2008.
CARRIED
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General Purpose and Administration Committee
Minutes
October 6, 2008
CORRESPONDENCE -FROM JAMES DARRACH- REGARDING REPORT
PSD-099-08
Resolution #GPA-559-08
Moved by Councillor Foster, seconded by Councillor Hooper
THAT the correspondence from Mr. James Darrach be received; and
THAT Mr. James Darrach be advised of Council's decision.
CARRIED
ADJOURNMENT
Resolution #GPA-560-08
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the meeting adjourn at 2:50 p.m.
CARRIED
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