HomeMy WebLinkAbout02/03/2003
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Cl~ilJglOn
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GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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DATE:
FEBRUARY 3, 2003
9:30 A.M.
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TIME:
PLACE:
COUNCIL CHAMBERS
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1. ROLL CALL
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2.
DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
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(a) Minutes of a Regular Meeting of January 20, 2003
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4a. PRESENTATIONS
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(a) Sue Stickley, Glenn Case, LLRWMO, 5 Mill Street S. Port Hope,
L 1 A 2S6 - Port Granby Project
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(b) Beata Golas and John Presta, Regional Municipality of Durham,
105 Consumers Drive, Works Department, Whitby, L 1 N 6A3
- Wellhead Protection Area Studies
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4b. DELEGATIONS
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No Delegations have been scheduled.
5.
PUBLIC MEETING
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No Public Meetings have been scheduled.
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379
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G.P.& A. Agenda
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February 3, 2003
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6. PLANNING SERVICES DEPARTMENT
(a) PSD-015 -03- Monitoring of the Decisions of the Committee
of Adjustment for the meeting of January, 16, 2003 601 ...
(b) PSD-016-03 - Appeals by the TDL Group Ltd.
Courtice and Bowmanville 605 ...
7. ENGINEERING SERVICES DEPARTMENT
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No Reports
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8. OPERATIONS DEPARTMENT
No Reports ..
9. EMERGENCY SERVICES DEPARTMENT
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(a) ESD-002-03 - Monthly Response Report - December, 2002 901
10. COMMUNITY SERVICES DEPARTMENT ..
(a) CSD-03-03 - 2003 Municipal Grants 1001
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(b) CSD-04-03 - 2002 Courtice Fitness Training Centre Summary 1058
(c) CSD-05-03 - 2002 Aquatics Program Summary 1063 ..
11. CLERK'S DEPARTMENT
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(a) CLD-04-03 - Various Random Acts of Kindness and Donations
to Clarington Animal Shelter -2002 1101
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(b) CLD-05-03 - Spay/Neuter Program - Application for Grant -
Pet Smart Charities of Canada Adoptions Rewards
and Sponsorship Program 1104 ..
(c) CLD-06-03 - Expansion of Local Calling Capability 1107
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12. CORPORATE SERVICES DEPARTMENT
(b) COD-004-03 - CL2002-27, Green Road Storm Sewer ..
Installation 1201
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G.P.& A. Agenda
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February 3, 2003
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13. FINANCE DEPARTMENT
- (a) FND-003 -03 - Confidential Report - Legal Matter
(to be distributed under separate cover)
- (b) FND-004-03 - Beaubien Property Assessment and
Classification Review 1301
- 14. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
(a) ADM-01-03 - Accommodation and Conference Centre Study for
- Clarington 1401
15. UNFINISHED BUSINESS
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16. OTHER BUSINESS
- 17. ADJOURNMENT
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THE MUNICIPALITY OF CLARINGTON
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General Purpose and Administration Committee
January 20, 2003
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Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, January 20,2003 at
9:30 a.m., in the Council Chambers.
ROLL CALL
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Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
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Also Present:
Acting Chief Administrative Officer, M. Marano
Director of Engineering Services, T. Cannella (until 11 :50 a.m.)
Director of Community Services, J. Caruana (until 11 :50 a.m.)
Director of Emergency Services/Fire Chief, M. Creighton (until 11 :50 a.m.)
Director of Planning Services, D. Crome
Director of Operations, F. Horvath (until 11 :50 a.m.)
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, M. Knight Stanley
Clerk 11, D. MacKay (until 11 :50 a.m.)
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Mayor Mutton chaired this portion of the meeting.
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DISCLOSURE OF PECUNIARY INTEREST
There was no disclosures of pecuniary interest stated at this meeting.
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Joe Caruana, Director of Community Services introduced Joanne
MacDonald, who was hired as the Confidential Secretary to Community
Services. Joanne is a resident of Clarington and comes to us with 20
years experience.
MINUTES
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Resolution #GPA-017-03
Moved by Councillor Schell, seconded by Councillor MacArthur
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THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on January 6, 2003 be approved.
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"CARRIED"
PRESENTATIONS
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(a)
Jim Micak, Dr. Peter Homenuck, David Matchett and Dr. Alex
Buchnea, IER Planning, Research and Management Services, 7501
Keele Street, Suite 300, Concord, L4K 1 Y2 re: Report PSD-012-03
circulated a copy of his presentation and reported on the Darlington
Used Fuel Dry Storage Project Environmental Assessment Study.
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G.P. & A. Minutes
PRESENTATIONS CONT'D.
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January 20, 2003
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He gave a power point presentation and stated the following:
Clarington wants to ensure that the economic, financial, social,
cultural and environmental interests of the Municipality and its
residents are protected. Clarington has hired IER and Scimus to
assist in assessing the EA by:
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Confirming compliance with EA guidelines prepared by
CNSC .
Peer reviewing reports and studies prepared by OPG in
support of the EA Study Report
Providing advice to Clarington in understanding the content
of technical reports
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Findings, based on review of the Final EA Study Reports and
Technical Support Documents are as follows:
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Radiation and Radioactivity
Atmospheric Environment
Hydrology, Water Quality and Aquatic Environment
Terrestrial Environment
Geology, Hydrogeology and Seismicity
Land use and resources
Socio-Economic conditions
Physical and Cultural Heritage Resources
Aboriginal Interests
Malfunctions and Accidents
Cumulative Effects
Community and Stakeholder Consultation
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Conclusions and Recommendations with regards to compliance
with EA guidelines are generally consistent with good
environmental assessment practice.
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Areas of Non-Compliance
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OPG did not investigate significance of dose to a non-
Nuclear Energy Worker during the bounding accident
scenario
OPG did not provide details on Dry Storage Container
design to allow assessment of long term integrity
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Areas for improvement/clarification
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Provide the rationale for considering alternative sites
Clarify the purpose of the project
Summarize evaluations associated with used fuel
storage
Provide more information on the Preliminary De-
commissioning Plan
Provide consistent criteria for development of accident
scenarios with conventional and nuclear consequences
Provide more information on public input into selection of
VEC's
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G.P. & A. Minutes
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PRESENTATIONS CONT'D.
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(b)
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January 20, 2003
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Ensure commitment to mitigation and monitoring to
ensure VEC's are not triggered by cumulative effects
Other considerations are:
plan for the required follow-up and monitoring program
public attitude research and field surveys should be
replicated when second and third buildings are
commissioned
survey research should be carried out to the 95% confidence
level
First Nations issues:
- different rights
- input on spiritual and cultural criterion
- Ontario Metis Aboriginal Association
- Traditional knowledge
Groundwater table below Site B is 1 m below ground surface
Relocation of drainage ditches at Site B
Incorporate any other missing information as identified in the
Peer Review
Doug Allingham, Totten Sims Hubicki, 300 Water Street,
Whitby, L 1 N 9J2 re: 407 Update gave a power point
presentation and a synopsis of 407 Environmental Study and
circulated a copy of his presentation which addressed the
following points:
Status of Previous Work
route planning studies done in early 1990's
EA work not filed
Province pursued alternative delivery strategies - 407
Central, West and East Partial, previous data will be utilized
as much as possible.
A new EA Study is needed because of:
revised provincial EA process
new Federal EA process
revised design standards
need to update environmental field work
unresolved route location issues
Provincial commitments
changes in environmental priorities
EA Terms of Reference is required under provincial Environment
Assessment Act and must be approved by the Minister of
Environment. The EA Terms of Reference provides a framework
for the preparation of the EA.
Other topics discussed were:
schedule
project description
areas identified to date for re-examination
consultation overview
Clarington's issues
factors affecting transportation needs
transportation needs
next steps 3 0 3
G.P. & A. Minutes
DELEGATIONS
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January 20, 2003
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Resolution #GPA-018-03
Moved by Councillor Robinson, seconded by Councillor MacArthur
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THAT Curt Johansen, Ontario Power Generation be added to the
list of delegations.
"CARRIED"
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(a)
Frank Lockhart, Chair, Valleys 2000, Box 364, Bowmanvllle,
L 1 C 3L 1 - Update Valleys 2000 circulated before and after pictures.
Mr. Lockhart gave thanks to Clarington staff for support and stated that
the Valley project is important to the overall strategy for the community
and listed some of their accomplishments to date:
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erected signage
worked with volunteer groups - result less garbage and more
respect for the valley
planted over 300 trees
cleared woods of unnecessary materials; and
yearly Duck Derby.
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Listed below are the areas for improvement:
work is to be done on the stream
create observation area between pedestrian bridge and Good Year
pond
finish streamside trail
more planting in the woods
create nicer viewing area with large rocks and nicer entry
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Resolution #GPA-019-03
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Mov~d by Councillor Schell, seconded by Councillor Robinson
THAT extra time be allowed for the delegation of Frank Lockhart.
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"CARRIED"
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put in a larger pond
a special event will be planned when the main trail is completed.
Mr. Lockhart closed by stating he would like to see Bowmanville as the ..
"salmon capital of Ontario."
b)
Curt Johansen, Manager Environmental Assessment,
Ontario Power Generation, P.O. Box 4000, Bowmanville,
L1C 3Z8 - Report PSD-012-03 stated the following:
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1 ) recognize the need to enter into a site plan agreement
2) Consultation found the Draft Environmental Assessment to be sound
3) The final decision will be up to the Canadian Nuclear Safety
Commission.
4) He doesn't see any difficulty providing additional information
requested and meeting the requirements.
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G.P. & A. Minutes
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PUBLIC MEETING
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January 20, 2003
Resolution #GPA-020-03
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 11 :25 a.m.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
(a) Clarington Official Plan Amendment and Zoning By-law Amendment
Applicant: Tunney Planning - 767042 Ontario Limited
The Planning Services Department sent public notice for the rezoning, by
first class mail on or before December 20, 2002 to all property owners
within 120 metres of the subject property in accordance with the latest
municipal assessment record. A public notice was also posted on the
property in question. The notice procedure followed is in compliance
with the Ontario Regulations made under the Planning Act.
(a) Report PSD-011-03 - 767042 Ontario Limited - the purpose and
effect of the application is to permit the development of a mixed use
building containing 510 m2 of commercial floor space and up to three
residential units on the second floor.
No one spoke in opposition or in support of this application.
Kevin Tunney, Tunney Planning Inc. on behalf of 767042 Ontario Limited,
340 Byron Street South, Suite 200, Whitby, L 1N 4P8 was present to answer
questions from the committee.
PLANNING SERVICES DEPARTMENT
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Clarington Official
Plan Amendment &
Zoning By-law
Amendment
Applicant: 767042
Ontario Ltd.
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Resolution #GPA-021-03
Moved by Councillor Rowe, seconded by Mayor Mutton
THAT Report PSD-011-03 be received;
THAT the applications for amendment to the Clarington Official Plan and
Zoning By-law, submitted by Kevin Tunney of Tunney Planning Inc. on
behalf of 767042 Ontario Limited be referred back to staff for further
processing and the preparation of a subsequent report upon receipt of all
outstanding comments; and
THAT all interested parties listed in Report PSD-011-03 and any
delegations be advised of Council's decision.
"CARRIED"
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G.P. & A. Minutes
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January 20,2003
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PLANNING SERVICES DEPARTMENT CONT'D.
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Draft Environmental
Assessment Study
Resolution #GPA-022-03
Moved by Councillor Trim, seconded by Councillor Rowe
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THAT Report PSD-012-03 be received;
THAT Report PSD-012-03 be approved as the comments of the
Municipality of Clarington on the document entitled "Darlington Used
Fuel Dry Storage Project Draft Environmental Assessment Study
Report", dated November, 2002;
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THAT the CNSC extend the comment period for the draft screening
report from 30 days to 45 days;
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THAT a copy of Report PSD-012-03, a copy of IER's "Review of Ontario
Power Generation Draft Environmental Assessment Study Report" dated
December, 2002, and Council's resolution be forwarded to the Canadian
Nuclear Safety Commission (CNSC) and Ontario Power Generation; and
THAT all interested parties listed in Report PSD-012-03 and any
delegations be advised of Council's decision.
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"CARRIED"
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Oak Ridges Moraine Resolution #GPA-023-03
Conservation Act
Moved by Councillor Robinson, seconded by Councillor MacArthur
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THAT Report PSD-013-03 be received;
THAT the by-law contained in Attachment 1 to Report PSD-013-03 be
approved to recognize the Ganaraska Region Conservation Authority as
an agent of the Municipality for the purposes of providing advice and
comments on Planning Act issues within the Oak Ridges Moraine; and
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THAT all interested parties listed in Report PSD-013-03 and any
delegations be advised of Council's decision.
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"CARRIED"
Confidential
Report -
Resolution #GPA-024-03
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Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Confidential Report PSD-O 14-03 be referred to the end of the
agenda to be considered in a "closed" meeting.
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"CARRIED"
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III
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G.P. & A. Minutes
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January 20, 2003
Councillor MacArthur chaired this portion of the meeting.
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ENGINEERING SERVICES DEPARTMENT
Resolution #GPA-025-03
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Monthly Report
On Building Permit
Activity for
December, 2002
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Grist Mill Court
Subdivision, Tyrone
'Certificate of
Acceptance'
Plan 40M-1978
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Summitcrest Court
Subdivision, Tyrone
'Certificate of
Acceptance'
Plan 40M-1882
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Roth Subdivision
Phase 2, Courtice
'Certificate of
Acceptance'
Plan 40M-1968
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Moved by Councillor Pingle, seconded by Councillor Schell
THAT Report EGD-02-03 be received for information.
"CARRIED"
Resolution #GPA-026-03
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Report EGD-03-03 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Final Works, which include final stage
roads and other related Works, constructed within Plan 40M-1978; and
THAT Council approve the by-laws attached to Report EGD-03-03,
assuming certain streets within Plan 40M-1978, and within adjacent
Plan 10R-3376, as public highways.
and
THAT Report EGD-04-03 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Final Works, which include final stage
roads and other related Works, constructed within Plan 40M-1882; and
THAT Council approve the by-law attached to Report EGD-04-03,
assuming a certain street within Plan 40M-1882 as public highway.
and
THAT Report EGD-05-03 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Final Works, which include final stage
roads and other related Works, constructed within Phase 2,
Plan 40M-1968; and
THAT Council approve the by-law attached to Report EGD-05-03,
assuming certain streets within Phase 2, Plan 40M-1968, as public
highways.
"CARRIED"
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G.P. & A. Minutes
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January 20, 2003
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Councillor Trim chaired this portion of the meeting.
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OPERATIONS DEPARTMENT
Hampton Pond
Recovery Project
Resolution #GPA-027-03
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Moved by Councillor Schell, seconded by Councillor MacArthur
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THAT Report OPD-001-03 be received;
THAT Council authorize the Mayor and Clerk to execute the
Collaborative Agreement; and
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THAT the Hampton Citizens Association, Central Lake Ontario
Conservation Authority and Ontario Trillium Foundation be advised of
Council's action.
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"CARRIED"
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Rehabilitation of Resolution #GPA-028-03
Sand Dome and Salt
Shed, Orono Moved by Councillor Robinson, seconded by Councillor Schell
Operations Depot
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THAT Report OPD-002-03 be received; and
THAT the remaining funds required be drawn from the Working Funds
Reserve account number 2900-1-X.
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"CARRIED"
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EMERGENCY SERVICES DEPARTMENT
There were no items considered under this section of the agenda.
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Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
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Community Services Resolution #GPA-029-03
Department in the
Summer Jobs Service Moved by Councillor Pingle, seconded by Councillor Robinson
Program
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THAT Report CSD-01-03 be received for information.
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"CARRIED"
Healthy Heart
Month Event
Resolution #GPA-030-03
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Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report CSD-02-03 be received for information.
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"CARRIED"
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G.P. & A. Minutes
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CLERK'S DEPARTMENT
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Animal Services
Monthly Report for .
the Month of
December, 2002
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Appointment of
Private Parking
Enforcement
Officers
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January 20, 2003
Councillor Pingle chaired this portion of the meeting.
Resolution #GPA-031-03
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT Report CLD-02-03 be received for information; and
THAT a copy of Report CLD-02-03 be forwarded to the Animal Alliance
of Canada and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-032-03
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report CLD-03-03 be received;
THAT the by-law attached to Report CLD-03-03 be forwarded to Council
for approval; and
THAT Securitas Canada and Valiant Property Management be advised
of Council's actions.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
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CORPORATE SERVICES DEPARTMENT
Resolution #GPA-033-03
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Lease Agreement-
Courtice Community
Complex & Theatre
Dance Academy
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Confidential
Report - Personnel
Matter
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Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report COD-002-03 be received;
THAT a lease agreement with Theatre Dance Academy for a monthly fee
of $1466.60 for rental of approximately 1600 square feet at the Courtice
Community Complex ($12.00 square foot, annually) for the period of
February 1, 2003 to January 31,2008, be approved; and
THAT the by-law attached to Report COD-002-03, marked Schedule "A",
authorizing the Mayor and Clerk to execute the lease agreement with
Theatre Dance Academy be forwarded to Council for approval.
"CARRIED"
Resolution #GPA-034-03
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Confidential Report COD-003-03 be referred to the end of the
agenda to be considered at a "closed" meeting.
"CARRIED"
309
G.P. & A. Minutes
FINANCE DEPARTMENT
2003 Community
Reinvestment Fund
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January 20, 2003
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Resolution #GPA-035-03
Moved by Councillor Schell, seconded by Councillor MacArthur
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THAT Report FND-002-03 be received;
THAT the Province be notified that the Municipality of Clarington intends
to use the 2003 CRF allocation for the benefit of taxpayers by using it to
offset the tax levy; and
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THAT the Municipality accepts the terms and conditions set forth by the
Ministry of Finance with respect to the CRF allocation.
"CARRIED"
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CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
UNFINISHED BUSINESS
Highway 407
Valleys 2000
OTHER BUSINESS
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There were no items considered under this section of the agenda.
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Resolution #GP A-036-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the presentation of Doug Allingham be referred to staff.
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"CARRIED"
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Resolution #GPA-037-03
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Moved by Councillor Schell, seconded by Councillor Robinson
THAT the delegation of Frank Lockhart be referred to staff.
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"CARRIED"
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Resolution #GPA-038-03
Moved by Councillor Schell, seconded by Councillor MacArthur
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THAT staff review and report on the implementation of 2 hour free
parking to replace the 3 hour free parking in the downtown parking lots;
and
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THAT the 20 King Street East parking lot remain unmetered until the 2
hour free parking is in place.
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"CARRIED"
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G.P. & A. Minutes
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January 20, 2003
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OTHER BUSINESS CONT'D.
Resolution #GPA-039-03
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Moved by Councillor Schell, seconded by Councillor Pingle
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THAT the meeting be "closed" to allow for consideration of Confidential
Report PSD-014-03 pertaining to a property matter and Confidential
Report COD-003-03 pertaining to a personnel matter.
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"CARRIED"
Resolution #GPA-040-03
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Moved by Councillor Rowe, seconded by Councilor Pingle
THAT the actions taken at the "closed" meeting be ratified.
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"CARRIED"
ADJOURNMENT
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Resolution #GPA-041-03
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Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting adjourn at 12:07 p.m.
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"CARRIED"
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MAYOR
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DEPUTY CLERK
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CI![i!lgtDn
REPORT
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PLANNING SERVICES
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Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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Date: Monday, February 3, 2003
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Report #: PSD-015-03
File #:
By-law #:
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Subject:
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF JANUARY 16, 2003
FILES: A2002/070 AND A2002/071
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RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
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1. THAT Report PSD-015-03 be received; and
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THAT Council concurs with decisions of the Committee of Adjustment made on January
16, 2003 for applications A2002/070 and A2002/071 and that Staff be authorized to
appear before the Ontario Municipal Board to defend the decisions of the Committee of
Adjustment.
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Submitted by:
D vid . Crome, MCIP, R.P.P.
Director of Planning Services
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Reviewed by: (J ~~ c... ~
nklin Wu,
Chief Administrative Officer
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AR*L T*DJC*sh
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January 22, 2003
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
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REPORT NO.: PSD-01S-03
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1.0 All applications received by the Municipality for minor variance are scheduled for a
hearing within 30 days of being received by the Secretary-Treasurer. The purpose of
the minor variance applications and the Committee's decisions are detailed in
Attachment No.1. The decisions of the Committee are detailed below.
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DECISIONS OF COMMITTEE OF ADJUSTMENT FOR
JANUARY 16, 2003
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Application Number Staff Recommendation Decision of Committee
A2002/070 Approve Approved
A2002/071 Approve Approved
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2.0 Both applications (A2002/070 and A2002/071) heard by the Committee of Adjustment ..
. on January 16, 2003 were made by the same applicant to permit the construction of
identical dwellings on separate lots within a plan of subdivision, which exceeded the ..
maximum lot coverage of 40%. The applications were awarded conditional approval.
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3.0 Staff has reviewed the Committee's decisions and is satisfied that the applications that
received approval are in conformity with the Official Plan policies, consistent with the
intent of the Zoning By-law and are minor in nature and desirable. Council's
concurrence with the Committee of Adjustment decisions is required in order to afford
Staff's official status before the Ontario Municipal Board in the event of an appeal of any
decision of the Committee of Adjustment.
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Attachments:
. Attachment 1 - Periodic Report of the Committee of Adjustment
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602
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ATTACHMENT 1
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Cl~n
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PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
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FILE NO.:
H.L. GAY FAMILY HOMES LIMITED
H.L. GAY FAMILY HOMES LIMITED
229 CORNISH DR." COURTICE
PART LOT 35, CONCESSION 1
FORMER TOWN(SHIP) OF DARLINGTON
A2002/070
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APPLICANT:
OWNER:
PROPERTY LOCATION:
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PURPOSE:
TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY
INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FROM 40% TO 42%.
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DECISION OF COMMITTEE:
"THAT the application be APPROVED as applied for subject to the following
conditions: 1) that the increase in coverage be only to allow the covered porch; 2)
that the purchaser be notified of Committee's decision through the agreement of
purchase and sale and 3) that the applicant satisfy the Clarington Engineering
Services Department's grading design criteria."
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DATE OF DECISION: January 16, 2003
LAST DAY OF APPEAL: February 5, 2003
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PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
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APPLICANT:
OWNER:
PROPERTY LOCATION:
FILE NO.:
H. L. GAY FAMILY HOMES LIMITED
H. L. GAY FAMILY HOMES LIMITED
221 CORNISH DR." COURTICE
PART LOT 35, CONCESSION 1
FORMER TOWN(SHIP) OF DARLINGTON
A2002/071
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PURPOSE:
TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY
INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FROM 40% TO 42%.
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DECISION OF COMMITTEE:
''THAT the application be APPROVED as applied for subject to the following
conditions: 1) that the increase in coverage be only to allow the covered porch; 2)
that the purchaser be notified of Committee's decision through the agreement of
purchase and sale and 3) that the applicant satisfy the Clarington Engineering
Services Department's grading design criteria.. .
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IlIIIIi
DATE OF DECISION: January 16, 2003
LAST DAY OF APPEAL: February 5, 2003
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- Cl!Jlmgton
REPORT
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PLANNING SERVICES
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Meeting:
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Report #:
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GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday February 3, 2003
PSD-016-03
File #:
By-law #:
Subject:
APPEALS BY THE TDL GROUP LTD.
COURTICE AND BOWMANVILLE
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RECOMMENDATIONS:
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It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1.
THAT Report PSD-016-03 be received for information.
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a.
Submitted by:
Dav'~ J. rome, MCIP, R.P.P.
Director of Planning Services
"J'" C
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Reviewed by:-- ?l.. '---" ~ [~[1-
Franklin Wu,
Chief Administrative Officer
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DJC:sn
January 30, 2003
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.. CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-0830
I 605
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REPORT NO.: PSD-016-03
PAGE 2
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Hearings before the Ontario Municipal Board (OMS) were conducted with respect to two ...
development projects proposed by the TDL Group Ltd (TDL). The purpose of this report is to
provide an overview to Council on the results of those hearings. ...
1.
Site at 1502 Highway 2 East, Courtice
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TDL appealed two applications with respect to their proposal for a 282 sq. m. (3,030 sq. ft.)
drive-through restaurant at the northeast corner of Centerfield Drive and Highway 2. The first
appeal was based on Council's failure to deal with TDL's zoning application within the required
timeframe required by the Planning Act. The second appeal was for the approval of the site
plan and the determination of any conditions that might be attached thereto. The hearing was
held January 13th and 15th, 2003.
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The rezoning application was considered by Council on September 9th, 2002 and the matter
was referred back to staff to review traffic issues. Council also required, as part of the
resolution, that TDL be one hundred percent responsible for the installation of traffic signals at
the intersection of Centerfield Drive and Highway 2. After the appeals were launched, staff
and the Municipality's solicitor reported to Council and recommended that a settlement be
negotiated with TDL to accomplish the Municipality's primary objectives.
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The principal elements of the settlement were agreed to on January 10th however there were
many details with respect to the site plan and drawings that continued to be negotiated as the
Minutes of Settlement were being drawn up. On Monday, January 13th, the first day of the
hearing, the Soard was requested by both parties to "stand down" in order to allow for the
completion of the negotiations and revisions to the drawings. On Wednesday, January 15th the
Minutes of Settlement was presented to the Board.
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REPORT NO.: PSO-016-03
PAGE 3
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The settlement contained the following main elements:
1. TDL will pay to the Municipality of Clarington $25,000.00 for the purpose of defraying
the cost to the Region of Durham of installing traffic signals at the intersection of
Centerfield Drive and Highway 2.
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The Zoning By-law amendment is to be approved by the Board substantially as
presented to Council on September 9, 2002. One change was made with respect to
the performance standard for the drive-through. The Zoning By-law now states that
"any drive-through facility shall be located a minimum of 17m from any public street".
This still maintains the intent that the drive-through is located behind the street fac;ade of
the restaurant.
The site plan now requires a cottage-style roof which completely encloses the rooftop
mechanicals and provides a residential character to the building.
Since the Region of Durham no longer required a 5m road widening, the restaurant was
relocated 6m closer to the front of the property, having a 4m setback from the street.
Landscaping was augmented through:
a. The planting of Bridalwreath Spirea to screen the south limit of the parking area.
b. A landscape feature at the corner of Centerfield Drive and Highway 2 was added
with additional shrubbery and the relocation of plant material from the parking
islands.
c. A privacy fence along the northeast boundary of the property.
A copy of the revised landscape plan is attached (Attachment 1).
6. Internal traffic circulation was improved with 15 dedicated queuing spaces and
additional spaces on the entrance driveway.
A Site Plan Agreement was prepared and presented to the Board as a means of implementing
the condition of approval requiring the applicant to enter into an agreement with the
Municipality.
The Director of Planning Services presented evidence in support of the approval of the Minutes
of Settlement as being good planning and in the public interest.
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REPORT NO.: PSO-016-03
PAGE 4
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Ms. Ann Dubray, of 7 Valleycrest Drive, and Ms. Marie Racine, of 11 Centerfield Drive, were .II
the only neighbourhood residents that attended the hearing. Ms. Dubray raised many
concerns with respect to traffic impacts on the neighbourhood, safety for children attending ...
nearby schools and visual, noise and air pollution impacts of the proposed development. She
also was concerned that public notice was not distributed to a wide enough area for potentially ...
impacted residents. Ms. Racine was concerned with respect to the proximity of the Tim
Hortons entrance to her property, and privacy issues caused by the destruction of mature trees ...
that would increase the visibility of the restaurant.
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The issues raised by the neighbourhood residents were addressed in testimony by the Director
of Planning Services, the Director of Engineering Services and the applicant's planning and
engineering witnesses.
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The Board approved the Minutes of Settlement as the basis of the resolution of TDL's appeals.
Attachment 2 is a copy of the Board's decision.
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2.
Site at 258 King Street East, Bowmanville
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TDL appealed the site plan and the zoning by-law to lift the holding symbol from the zoning for
the lands located on the northwest corner of Galbraith Drive and King Street East in
Bowmanville. A hearing was scheduled on the site plan appeal for January 21st to the 23rd,
2003.
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The Municipality's solicitor prepared a motion to adjourn the hearing due to the Interim Control
By-law passed by the Municipality with respect to the King Street East Corridor. The motion
was supported by an affidavit from the Director of Planning Services which noted the need for
a comprehensive study of land use, traffic and urban design issues for the King Street East
Corridor, the need to maintain a healthy and vibrant downtown and to ensure that the
transportation network can service the future growth of Bowmanville. The solicitor argued that
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REPORT NO.: PSO-016-03
PAGE 5
the Municipality needed the "breathing space" afforded by an interim control by-law for the
area. He contended that the Municipality needs to protect the public interest by undertaking
the study authorized by Council. Accordingly he submitted that the hearing on TDL appeals
should be adjourned until the planning studies were completed or until the Interim Control By-
law was successfully struck down through an appeal.
The solicitor for TDL argued in response to the Municipality's motion for adjournment that the
Interim Control By-law was not enacted for a proper planning purpose, specifically that the
study does not address proper traffic issues, proper urban design issues, that the issue of
drive-throughs has already been comprehensively studied and that the Interim Control By-law
in contrary to the Official Plan. Moreover TDL argued that the by-law was enacted for an
improper purpose, to frustrate the development of the Tim Hortons restaurant. TDL argued
that the OMB had the authority to hear and determine the validity of the By-law, incidental to
the exercise of its powers, without an appeal of the Interim Control By-law in front of the Board.
The Municipality's solicitor reported that TDL sought to have the Board make a decision which
only the Court could make. Consequently the Board did not have jurisdiction to question the
Interim Control By-law.
In an oral decision, the Board indicated that it could only rule on the validity of the By-law with
a full hearing on the merits of the By-law in the context of an appeal by TDL. Since there had
been no appeal of the Interim Control By-law by TDL, the Board concluded that it did not have
jurisdiction to make the determination that TDL sought. The Municipality's motion to adjourn
the hearing was granted.
The appeal period for the Interim Control By-law is sixty (60) days from the date of passing and
only after that time when all potential appeals have been filed, can the Board schedule a
hearing on the Interim Control By-law.
Attachments:
Attachment 1- Revised Landscape Plan
Attachment 2 - OMB Decision
609
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ATTACHMENT 2
'03JAN27 PM 4=33:47
ISSUE DATE:
Jan. 24,2003
~
Ontario
Ontario Municipal Board
Commission des affaires municipales de l'Ontario
PL020838
DECISION/ORDER NO:
0124
TDL Group Ltd. has referred to the Ontario Municipal Board under subsection 41(12) of the
Planning Act, R.S.O. 1990, c. P.13, as amended, determination and settlement of details of a
site plan for lands composed of 1502 King Street East, in the Municipality of Clarington
OMS File No. M020084
TDL Group Ltd.has appealed to the Ontario Municipal Board under subsection 34(11) of the
Planning Act, R.S.O. 1990, c. P.13, as amended, from Council's refusal or neglect to enact a
proposed amendment to Zoning By-law 84-63 of the Municipality of Clarington to rezone a
property known as 1502 King Street East from Special Purpose Commercial Exception (CS-1)
to Neighbourhood Commercial Exception (C2-7) to permit the development of a restaurant (Tim
Horton) OMB File No. Z020119
APPEARANCES:
Parties
Counsel
Municipality of Clarington
D. Hefferon
TDL Group Ltd.
S. Makuch
MEMORANDUM OF ORAL DECISION WITH WRITTEN REASONS
DELIVERED BY M . F. V. EGER ON JANUARY 13. 2003
The TDL Group Ltd. is proposing a new Tim Horton's on a vacant lot at the
corner of Highway 2 and Centerfield Drive in Clarington. In order to facilitate this
development, an amendment to the existing commercial zoning is required as well as
site plan approval. The matters were before the Board because the Municipality had
neglected to deal with the applications within the prescribed timeframe. At the
commencement of the hearing, the parties advised that they were working towards a
/)
settlement. Ultimately, the parties filed with the Board Minutes of Settlement, including a)
an amendment to ZBL 84-63 of the Municipality of Clarington (Exhibit 6, Schedule A),
Site Plans (Exhibits 7a to I, inclusive) and proposed Site Plan Conditions (Exhibit.6,
Schedule B). Exhibit 8 is the Site Plan Agreement not yet executed by th,~--f~rties. .
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PL020838
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The Board heard evidence in support of the proposed zoning by-law and site
plan from the municipality's Director of Planning Services. In addition, the municipality's
Director of Engineering Services and the proponent's planner/architect and traffic
engineer gave evidence in response to specific concerns raised by the residents.
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Two residents attended the hearing. Mrs. Racine's home is On Centerfield Drive
immediately to the north of the subject site. Mrs. Durbray resides on Valleycreat Drive
and her property backs onto the subject lands.
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The site is 0.53 hectares (1.32 acres) in size and is located on the north east
corner of Highway 2 and Centerfield Drive. It is currently vacant but the Oshawa Motor
Court Hotel was located there some 10 years ago. On the north west corner is the
Westcastle Plaza, a two storey building with ground floor retail and second floor offices.
The lands to the north are low density residential. The eastern boundary of the site
borders the Farewell Creek valley.
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The subject lands and the Westcastle Plaza a~e designated Neighbourhood
Commercial Area. The lands on the south side of Highway 2 are currently vacant but
are designated High Density Commercial. The plan supports transit supportive
development and requires commercial development to be designed to be compatible
with adjacent residential uses through building siting and landscape design, interior
refuse collection and screening of loading areas.
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The subject lands are currently zoned C5-1 Special purpose Commercial
Exception and permit a motel or motor hotel. The proposed zoning is Neighbourhood
Commercial, to be consistent with the Official Plan. Take-out eating establishments are
permitted in this zone requiring a site-specific exception to permit an eating
establishment. The planning evidence is that the proposed zoning conforms to the
existing Official Plan and that the proposed site plans and conditions are sufficient to
protect the public interest and are consistent with principles of good planning.
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Mrs. Racine's home is at a higher elevation than the subject lands. Because of
the higher elevation of her lands, she can see into the subject site from certain windows
in her home and from her rear deck. She is also concerned with the view customers at
Tim Horton's will have of her home and deck. A six-foot high wood board fence is
located on the property line between her lands and the subject lands. There are also
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PL020838
several deciduous trees in her rear yard and several on the subject lands providing
screening. The trees on the site are to be removed and' replaced with evergreens. The
Board is satisfied that while these new trees will not initially provide 'comparable
screening, in the longer term the screening effect will be improved. The new planting is
also consistent with the requirements of the environmental impact study which
I
recommends that native species be used to enhance the habitat associated with the
Farewell Creek valley lands and site plan guidelines for landscaping of commercial
properties in Clarington.
Mrs. Racine is also concerned with the location of the entrance to the Tim
Horton's site. It is planned to be 5 metres from her south property boundary, 2 metres
less than the general by-law provisions. The proposed location is a balance between
locating the entrance as far from Highway 2 as possible due to traffic concerns and
maintaining an appropriate separation from residentially zoned lands. The frontage of
the Racine lands is wider than adjacent residential lots with the driveway and home
,
being located towards the north lot boundary. The Board is satisfied that the reduction
in setback will not significantly impact the use or enjoyment of the Racine lands.
Further it is in the broader public interest of traffic management and safety that the
distance between the Centerfield Drive and Highway 2 intersection and the entrance to
the proposed Tim Horton's be maximized.
Both Mrs. Racine and Mrs. Durbray raised concerns related to traffic and
pedestrian safety on Centerfield Drive and other area roads. Centerfield Drive slopes
down to Highway 2. They say inclement weather causes problems traveling this hill.
Highway 2 is designated an arterial road. Currently during the morning rush hour
there are 1050 vehicles traveling westbound and in the afternoon peak period there are
1350 vehicles per hour trave.ling eastbound. This is projected to increase over the next
5 years to 1200 and 1550, respectively. The evidence is that the proposed Tim
Horton's will not add significantly to existing background traffic in the area. Seventy
percent of the traffic to the subject site is projected to come from existing traffic in the
area. The traffic studies demonstrate that any additional traffic can be adequately
accommodated on area roads. This intersection is currently under the jurisdiction of the
Region, but the traffic studies document that the volumes of traffic warrant lights. In
addition, the proponent is required as part of the site plan process to contribute to traffic
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PL020838
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lights at the Highway 2 and Centerfield Drive intersection. The Board accepts that
together these two circumstances should expedite the installation of lights at this
intersection. The traffic studies do not support a requirement that the lights be installed
prior to the development of the site and therefore the municipality is not requiring that as
a condition of approval.
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Other concerns related to road conditions in bad weather and limiting parking on
Centerfield Drive fall within the municipality's authority and are outside the Board's
jurisdiction to require.
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Between the Durbray property and the subject lands is a chain link fence. Mrs.
Durbray says people sometimes jump the fence and trespass across her property. A
new 6 foot high wood board fence is to be installed along the entire northeast property
boundary of the subject lands as a condition of the site plan. The Board is satisfied that
this will reduce or eliminate trespass and provide adequate screening in conjunction
with the existing trees between the Durbray lands and this proposed commercial
operation.
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The Board will allow the appeal by the TDL Group and amend Zoning By-law 84-
63 of the Municipality of Clarington in the form of Attachment 1 (Exhibit 6, Schedule A).
The Board will approve the Site Plans (Exhibits 7 (a) to (i)), subject to the conditions in
Attachment 2 (Schedule 6, Schedule B). The Board will withhold its order until advised
that the required site plan agreement (Exhibit 8) has been executed.
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"M. F. V. Eger"
M. F. V. EGER
VICE-CHAIR
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PL020838
ATTACHMENT 1
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NUMBER 2003-007
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being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle
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WHEREAS, the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of
Clarington for ZBA 2000-022;
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NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the
Municipality of Clarington enacts as follows:
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1.
Section 17.5 "SPECIAL EXCEPTION-NEIGHBOURHOOD COMMERCIAL (C2-
7) ZONE" is hereby amended by adding thereto, the following new Special
Exception 17.5.7 as follows:
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"17.5.7 NEIGHBOURHOOD COMMERCIAL EXCEPTION (C2-7) ZONE
Notwithstanding Sections 3.15 (e)(i), 17.1 (b) and 17.3 (c)(iv) on those lands
zoned "C2-7" on the Schedules to this By-law may, in addition to the other uses
permitted in the Neighbourhood Commercial (C2) Zone" be used for an Eating
Establishment and shall be subject to the following zone regulations:
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a)
No entrance shall be permitted within 5.0 metres of the boundary of the
side yard lot line boundary of a residential zone
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b)
Setback from southerly street line
2 metres (minimum)
5metres (maximum)
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c)
Rear Yard Setback (minimum)
3.5 metres
d)
Any drive-through facility shall be located a minimum of 17 m from any
public street."
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2.
Schedule "4" to By-law 84-63, as amended, is hereby further amended by
changing the zone designation from:
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PL020838
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"Special Purpose Commercial Exception (C5-1) Zone" to "Nei!Jhbourhood
Commercial Exception (C2-7) Zone" I as illustrated on the attached Schedule "A"
hereto. ..
3. Schedule "A" attached hereto shall form part of this By-law.
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4.
This By-law shall come into effect on the date of the passing hereof, subject to
the provisions of Section 34 of the Planning Act.
BY-LAW enacted by the Ontario Municipal Board this 15th day of January, 2003.
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PL020838
ATTACHMENT 2
SITE PLAN APPROVAL, REVISIONS AND CONDITIONS
TDL GROUP LTD.
1502 KING STREET EAST (NOW 1502 DURHAM HIGHWAY 2 EAST)
COURTICE
The following Site Plans, Plans and Drawings are approved and subject to the conditions set out
below being satisfied:
Drawing Title
By:
Site Plan ...........................SP..................November 2001 ....... January 14, 2003 ....... TDL
Group
Typical Details .................. TYP-1 ............September 10, 2002 ................................... TDL
Group
Typical Details .................. TYP-2 ............October 21, 2002..... ................................... TDL
Group
Typical Details .................. TYP-3 ............October 2002........... ................................... TDL
Group
Typical Details .................. TYP-4 .......... ..October 2002 ........... ................................... TDL
Group
Exterior Elevation.............. A5 ......... ....... ..January 10, 2003 ..... ..................... .............. TDL
Group
Grading/Servicing .............GS .................March 2002.............. January 14, 2003 ....... TDL
Group
Details (Landscape Plan).. LP - 1 of 2 .....January 14, 2003.....
..... .................................... T errascape Designs
Details (Landscape Plan)..LP - 2 of 2 .....January 14, 2003.....
.............................. ........... T errascape Designs
Illumination .......................IL ...................November 2001 ....... ................................... TDL
Group
General Notes and Specifications ............July 2002 ................. ................................... TDL
Group
Drawing No. Dated:
Last Revision Date Prepared
CONDITIONS OF APPROVAL
The following are the conditions of approval of Site Plan, Plans and Drawings:
1.
The Owner shall enter into an agreement with the Municipality of Clarington dealing with
and ensuring the provisions of all the facilities, works and matters which either are
shown on the approved Site Plan, Plans and Drawings or are referred to in these
conditions, including the maintenance of them, as provided in Subsection 41 (7)(b) of the
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3.
4.
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PL020838
Planning Act. The agreement shall contain provisions by which performance guarantees
to the satisfaction of the Municipality of Clarington will be provided by the Owner.
The Owner shall transfer to the Regional Municipality of Durham for a nominal
consideration free and clear of encumbrances and restrictions, the site triangle at the
corner of Centerfield Road and Durham Highway 2 as shown on the Site P'lan (Drawing
SP).
The Owner shall transfer to the Municipality of Clarington for a nominal consideration
free and clear of encumbrances and restrictions, the valleyland areas, revised to
eliminate the 90 degree corner, which are identified as "Lands to be Dedicated to the
Municipality" on the Site Plan (Drawing SP).
The Owner shall prepare and register on title the necessary reference plan of survey at
its cost showing the lands to be transferred to the Municipality of Clarington and to the
Regional Municipality of Durham, respectively.
A professional engineer shall stamp, sign and date the Grading/Servicing Drawing (GS)
and a professional landscape architect shall stamp, sign and date the Landscape Plan
and Details Drawings.
6.
The Owner shall obtain an access permit from the Municipality of Claringtonfor property
access from Centerfield Drive for the development of the site in accordance with the Site
Plan.
7.
The Owner is responsible for all costs necessary to facilitate the construction of an
access from the site to Centerfield Drive including without limitation, the cost of providing
a connecting access which shall include any pavement removal, curb restoration, utility
relocation, entrance paving and curb cuts.
8.
The Owner shall obtain the approval of the Municipality of Clarington's Director of
Engineering Services to a design detail for the proposed entrance construction on
Centerfield Drive. The required detail must clearly identify all works required for the
removal of the existing entrance to the property as well as the construction of the new
entrance. The location of all proposed curb cuts/drop curb must be clearly indicated. Any
portion of the existing drop curb that is not situated within the proposed entrance must
be restored to full curb.
9.
All works and services except Regional Municipality of Durham works and services, shall
be designed and constructed in accordance with the Municipality of Clarington Desi9n
Criteria and Standard Drawings.
10.
The Owner shall submit six (6) copies of the detailed Servicing/Grading Plan to the
Regional Municipality of Durham.
11.
The Owner shall make application and obtain permission for connection to Regional
Municipality of Durham services and deposit monies required for the installation of
Regional services to the site's property line.
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PL020838
The Owner shall obtain written permission from the Central Lake Ontario Conservation
Authority ("CLOC") under Ontario Regulation 145/90, the authorities Fill Construction
and Alteration to Waterways Regulation, prior to commencing any filling or grading on
site.
The Owner shall obtain CLOC's approval of an erosion/sedimentation control plan for
the site to implement the stormwater management measures as described in the
Stormwater Management Report for the site which was prepared by TDL Group Ltd.
(2002) as approved by CLOC.
The Owner shall install Iitterbins that are raccoon resistant to minimize attraction of
wildlife onto the site during operation of the restaurant to the satisfaction of the
Municipality of Clarington's Director of Planning Services.
15.
The Owner shall ensure the stabilization of the slopes adjacent to the Farewell Creek
Valley on the site to the limit of the environmental protection zone established by the
Municipality of Clarington's By-law 84-63, as amended, and shall provide temporary
fencing at the perimeter of the site abutting the environmental protection zone to prevent
accidental access by construction vehicles, fill or construction debris, to the satisfaction
of CLOC.
Except as required by the Ontario Building Code, no rooftop mechanical equipment,
including air conditioning\heating\ ventilating\equipment shall protrude above the roofline
shown on Exterior Elevation Drawing (A5).
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CI~n
REPORT
EMERGENCY & FIRE SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
FEBRUARY 03, 2003
Report #: ESD-002-03
File #10.12.6
By-law #
Subject:
MONTHLY RESPONSE REPORT - DECEMBER 2002
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ESD-002-03 is received for information.
Reviewed by: 0 ~-~
Franklin Wu,
Chief Administrative Officer
MGC.amc
901
REPORT NO.: ESD 002-03
PAGE 2
BACKGROUND AND COMMENT
1. BACKGROUND
1.1 Our report covers the month of December 2002. It is our intent to provide Committee
with information relevant to this department, in a timely manner.
2. REPORT
2.1 The department responded to 255 calls in December and recorded total fire loss at
$357,700.00. A breakdown of calls responded to follows in the table attached.
*Standbv
As indicated in the table attached, Station 1 volunteer firefighters were activated
seven times for standby, Station 4 volunteer firefighters were activated three times for
standby, all were as a result of Pumper 1 and Pumper 4 being tied up at emergency
calls. .
**Total number of calls for the year to date has been adjusted down by two (2) calls.
The adjustment was as a result of two calls being dispatched erroneously, which was
not discovered until staff prepared this report.
***The total estimated dollar loss for the year is slightly different than the actual
amounts reported month by month. This is a result of dollar losses being changed to
reflect a more accurate estimate, after being reported to Council.
2.2 As will be noted from the table attached, total calls for the year reached 2,799, an
increase of 113 calls over 2001. Estimated fire losses are up substantially from 2001,
due in large part to .the fire in August 2002, at East Side Mario's, with an estimated
loss of $500,000.
2.3 Upgrades to existing radio and telecommunication equipment were initiated.
Stations 2, 3 and 5 were provided with first response printout directly linked to the
computer aided dispatch system. These printouts will enhance the station responses
by providing the firefighters with immediate information regarding the call
dispatched.
The move to a state of the art radio system will be a reality by late February of2003.
The 800MHz system will provide increased firefighter safety through enhanced radio
coverage across the Municipality. To also enhance firefighter safety on the fire
scene, we will be providing every firefighter with a portable radio.
9D2
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REPORT NO.: ESO 002-03
PAGE 3
BACKGROUND AND COMMENT
2.4 During 2002, a total of 42 volunteer firefighters were recruited to fill vacancies at the
five fire stations. In January 2002, fourteen of these recruits were hired and trained
and are now responding to emergencies at their respective station. In November
2002, we hired another 28 recruits who are in the process of completing the recruit
training. They have completed the certification training for First Aid, C.P.R. and
Defibrillator and have also completed a training session at the Fire Bunker. Staff
feels that these volunteers will be ready to respond to emergencies at their stations
mid to late February 2003.
2.5 Fire Prevention and Public Education
There is a strong consensus in the fire service industry that public education is the key
to making our communities safer. The Fire Prevention Division receives numerous
requests each year from citizens, organizations and community groups for fire safety
presentations. In 2002, the Division reached over 3000 people by administering
specific educational programs such as the Junior Firefighter program, Risk Watch
program, Race Against Drugs program, and other public education sessions with fire
safety information.
2.6 Alarm for Life
Since its inception in 1998, the Alarm for Life program has reached out to over 90%
of the homes in the Bowmanville and Courtice area. This program ensures that our
residents have working smoke alarms and a home escape plan. In 2002, the program
expanded into the Newcastle, Orono, and Enniskillen area. Our goal is to have all
Clarington's residents Alarmed For Life. The results of our program so far, are as
follows:
. 99% of the homes have smoke alarms
. 90% of smoke alarms are functional
. 76% of homes test their smoke alarms regularly
. 61% of homes have CO detectors
. 55% of home escape plans were practiced within the year
2.7 Fire Prevention Week / Family Safety Day
Each year the fire department attempts to heighten the public awareness of fire safety
issues by holding Fire Prevention Week, and for the past two years the Division has
also introduced Clanngton Family Safety Day in September. In 2002 the family
safety day event had tremendous success and attracted over 6000 people.
903
REPORT NO.: ESO 002-03
PAGE 4
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BACKGROUNO AND COMMENT
2.8 TAPP C
The TAPP C program, a children's fire setter intervention program that provides
one-on-one counseling for children involved in fire play, has been adopted by the
Division. With this program, fire prevention officers spend time with children and
their families in an attempt to correct behavior, and in some cases, referrals must be
made to outside mental health agencies. In 2002, 13 sessions of T APP C were
delivered to children.
2.9 Building Insvections
In 2002, the Division conducted 345 Building Inspections related to fire safety.
Inspections allow us to ensure that codes and standards are being adhered to, for
public safety.
2.10 Plans Review
In 2002 the Division reviewed 236 plan applications. The Division performs plans
examinations of building permit applications to ensure fire safety systems are
designed in accordance with the Ontario Building and Fire Code.
904
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EMERGENCY & FIRE SERVICES
MONTHLY RESPONSE REPORT
MONTH YEAR MONTH YEAR
ENDING TO ENDING TO
DATE DATE
CLASSIFICATION DEC/02 2002 DEC/Ol 2001
PROPERTY FIRES
(Includes structure, chimney, vehicle 26 246 17 285
Miscellaneous e.g. furniture, clothing, etc.)
UNAUTHORIZED BURNING
(Burning complaints) 9 79 5 96
FALSE FIRE CALLS
(Includes alarm activations- 39 419 26 321
accidentalllmalicious,human-perceived
emergencies/check calls e.g. investigate
unknown odour
PUBLIC HAZARD CALLS
(Includes propane/natural gas leaks, 21 238 24 232
fuel/chemical spills, power lines
down/arcing, C.O. leaks, etc.)
RESCUE CALLS .
(Includes vehicle extrication/accidents, 26 407 53 425
commercial/industrial accidents,
home/residential accidents, water/ice rescue)
MEDICAL ASSIST CALLS
(Includes assist to ambulance personnel with 101 1057 83 987
respiratory and resuscitation emergencies
MISCELLAN EOUS CALLS
(Incidents not found, assistance not req'd. by 33 353 38 340
other agencv, call cancelled on route, etc.)
TOTAL CALLS 255 **2799 246 2686
TOT AI- FIRE LOSS (Estimated) $357,700 I ***$2,176,830 $275,500 $1,185,895
NUMBER OF ALARMS BY STATION
ST.#1 ST.#2 ST.#3 ST.#4 ST.#5 TOTAL
134 17 21 75 8 255
NUMBER OF STANDBY CALLS BY STATION
ST#1 ST#2 ST#3 ST#4 ST#5 TOTAL
7 0 0 3 0 *10
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-6506
9~'5
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REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
General Purpose and Administration Committee
Date:
Resolution #:
February 03, 2003
Report #: CSD-03-03
File #:
By-law #:
Subject:
2003 MUNICIPAL GRANTS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1.
THAT Report No. CSD-03-03 be received; and
2. THAT Council consider all submitted grant requests; and
3.
THAT all requested funds exceeding the $5,000.00 limit be referred to the
Municipal budget process; and
4.
THAT all applicants be advised of Council's decision.
~
Reviewed bY:U ~--C~
Franklin Wu
Chief Administrative Officer
JPC/BT/SC*jm
1 00 1
REPORT NO. CSD-03-03
PAGE 2
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1.0 BACKGROUND
1.1 The Municipal Grant process is intended to provide financial assistance to
community organizations providing programs and services within the Municipality
of Clarington. The policy statement (Attachment #1) establishes the objective,
criteria, categories, funding source and public notice for the Municipal Grant
Process.
1.2 The policy provides four (4) distinct categories for grant distribution. Each
applicant must meet the required definition for at least one of the following four
categories: Recreation/Leisure Services, Civic, Social and Hall Board/
Community Centres. Organizations that receive any form of other funding from
the Municipality of Clarington are not eligible to apply.
1.3 Applications for funding through the Municipal Grant Process must not exceed
$5,000.00. Applications requesting in excess of $5,000.00 if approved will refer
the amount over $5,000.00 directly to the budget process to be dealt with on an
individual basis external to the municipal grant process. Late applications or
requests received subsequent to the current year's municipal budget will be
referred to Council for direction.
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1.4 The Municipal Grant Policy establishes $1.00 per capita as the annual funding
source for the grant process. Staff has identified $76,000.00 as the maximum
dollar amount available for the year 2003.
1.5 In keeping with current policy, an advertisement was placed in all local papers
announcing the program and establishing a deadline for filing an application. A
total of 47 applications have been received for review and consideration
(compared to 41 in the 2002 process). The 47 applications represent a total of
($191,189.00) in requested funding (compared to $160,710.00 in the 2002
process ).
2.0 APPLICATION PROCESS
2.1 All applications received by the Department have been recorded onto a summary
sheet (Attachment #2) providing Council and staff with an overview of all
applications being considered.
2.2 Each application is also presented on a one-page summary from 03-01 through
03-47 providing basic information necessary in considering the appropriate level
of funding for each applicant organization.
tilt
REPORT NO. CSD-03-03
PAGE 3
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ADDITIONAL INFORMATION
From time to time various applicants make comments through the application
process or in other cases resolutions of Council were previously approved that
may affect how a particular application is dealt with. The following applications
and associated comments are provided for the information of Council.
Application 03-14 - Big Brothers & Sisters of Clarington - Through grant
programs offered by Human Resources Development Canada, the agency had a
staff compliment of 5 full time staff. The HRDC funding ceased in 2002 and as a
result the staff compliment dropped to 2 full time and 16 hours of administrative
support weekly. During that time the number of local children served by the
agency increased from 229 to 417.
Application 03-39 - Bowmanville High School - The request does not conform to
the Municipal Grant Policy as defined under Criteria #9.
Application 03-46 - Newtonville Hall Board- This application is requesting funds
for capital improvements to the hall washrooms. It has been forwarded to the
Director of Operations and will be considered in his 2004 capital budget
submission.
Application 03- 47 -Newcastle Community Hall - This application is requesting
funds for capital improvements such as painting, and new chairs and garbage
container. It has been forwarded to the Director of Operations for his comments.
COMMENT
The Municipal Grant Program in Clarington ensures citizen involvement in
recreational/leisure, civic, social and community hall boards enhancing
community well being.
... 4.2 Each application is on file in the Community Services Department and will be
made available during grant discussions should further details of a particular
application be required.
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ATTACHMENT #1 TO REPORT #CSD-03-03
MUNICIPALITY OF ClARINGTON
DEPARTMENT OF COMMUNITY SERVICES
MUNICIPAL GRANT POLICY
Revised September 20, 2002
OBJECTIVE
To provide financial assistance to those organizations which provide direct services or
programs to the residents of the Municipality of Clarington.
CRITERIA
1. The organization requesting financial assistance must be based within the
Municipality of Clarington or the Region of Durham.
2. Regionally based organizations must provide details demonstrating how their service
directly benefits the residents of Clarington.
3. Organizations must be volunteer based, or operate as not for profit.
4. Funding applications will be considered for operational expenses only, capital
requests may be considered as a one-time grant only (excluding Hall
Boards/Community Centres).
5. Organizations that receive any form of other funding from the Municipality of
Clarington are not eligible to apply.
6. Applications for funding through the Municipal Grant Process must not exceed
$5,000.00.
7. Applications requesting in excess of $5,000.00 will be referred directly to the budget
process to be dealt with on an individual basis external to the Grant Process.
8. Late applications or requests received subsequent to the current year's municipal
budget approval will be referred to Council for direction.
9. That areas where the Provincial or Federal government is responsible through
ownership of the property or through the School Board budgets, not be eligible for a
grant (excluding playground funding).
10. That Citizen Ratepayers Associations not be eligible for a grant.
..
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ATTACHMENT #1 TO REPORT #CSD-03-03
~
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FUNDING CATEGORIES
... 1. Recreation/Leisure Services
This category is defined as those organizations offering athletic or leisure
- opportunities not offered by the Municipality.
2. Civic
...
..
This category is defined as those organizations providing events, or services
promoting the Municipality of Clarington (i.e. Santa Clause Parade, Horticultural
Societies, Historical Society etc.)
3. Social
..
This category is defined as those organizations offering specific service (other than
recreational/leisure) to residents of the Municipality of Clarington.
....
4. Hall Boards/Community Centres
l..
....
This category is defined as a Hall Board or Community Centre that operates and
maintains a Municipally-owned facility. (Please note grants will be considered for
operational expenses only. Capital requests must be referred to the appropriate
municipal representative for consideration during annual budget deliberations.)
..
MUNICIPAL GRANT FUNDING FORMULA
...
To consider all eligible grants, the Municipality of Clarington will provide a funding
formula of $1.00 per capita annually.
..
All unallocated funds will remain in the unallocated grant account for un-anticipated
requests received during the current year.
...
PUBLIC NOTICE
...
The Municipality of Clarington will provide public notice of the Municipal Grant Program
twice each year through local newspapers.
...
...
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
~,
~
APPLICANT OGRANIZATION:
APPLICATION #03-01
NEWCASTLE HORTICULTURAL SOCIETY
~
CONTACT NAME Bonnie McCracken
ADDRESS 20 King Street West P.O. Box Unit I
TOWNIPOST AL CODE Newcastle, Ontario, LIB IH7
TELEPHONE # 905-987-5038
..
DESCRIPTION OF PROGRAMS AND SERVICES
....
Flower, vegetable competitions & exhibits. Host speakers on horticultural & environment issues,
host luncheon for seniors. Host garden tours, plant auctions and sales. Donate and help plant
bulbs to schools.
..
.....
TOTAL MEMBERSHIPIPARTICIPANTS: 103 ADULTS, 12 CIDLDREN
REVENUE
2002
I
$2,965.00
2003
...
TOTAL
$3,170.13
~
I
...
EXPENSES 2002 2003
TOTAL EXPENSES $2,183.61 $2,200.00
I
..
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$986.52 $765.00
SURPLUS SURPLUS
-..
MUNICIPAL GRANT IDSTORY:
...
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REQUESTED
$350.00 $350.00 $350.00
l
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...
J..
10D'9
...
REVENUE
2002
2003
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MUNICIP ALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZA TION:
APPLICATION #03-02
BOWMANVILLE HORTICULTURAL SOCIETY
CONTACT NAME Elaine Hutton
ADDRESS 2440 Taunton Road
TOWN/POST AL CODE Bowmanville, Ontario, LIC 3K2
TELEPHONE #
DESCRIPTION OF PROGRAMS AND SERVICES
Civic improvement projects - planting trees, shrubs & flowers. Host meetings for instruction &
discussion on horticulture. Participate in The Apple Blossom Contest. Hold exhibits for
production of flowers, vegetable & landscape projects.
TOTAL MEMBERSIDP/P ARTICIP ANTS: 75
TOTAL
$8,219.00
EXPENSES 2002 2003
TOTAL EXPENSES $5,083.59
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$3,135.41
SURPLUS
MUNICIPAL GRANT IDSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REQUESTED
$350.00 $350.00 $350.00
1010
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...
MUNICIPALITY OF. CLARINGTON
SUMMARY OF GRANT INFORMATION
11;;'
..
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~
APPLICANT OGRANIZATION:
APPLICATION #03-03
ORONO HORTICULTURAL SOCIETY
,
,
~
~
CONTACT NAME Flora Sharpe
ADDRESS Box 426
TOWNIPOST AL CODE Orono, Ontario, LOB IMO
TELEPHONE # 905-983-9761
..
DESCRIPTION OF PROGRAMS AND SERVICES
i;
~
....
Plant & maintain planters in the Village of Orono & the library. Donate bulbs to local schools.
Host meetings and bus trips. Participate in local shows.
..
TOTAL MEMBERSHIPIP ARTICIP ANTS: 101
...
REVENUE
2002
2003
,
..
TOTAL
$5,812.73
$6,000.00
\
t
....
...
EXPENSES 2002 2003
TOTAL EXPENSES $6,133.15 $5,941..00
...
NET OPERATION- EXPENSES 2002 2003
LESS REVENUE
DEF($320.42) $59.00
SURPLUS
..
MUNICIPAL GRANT mSTORY:
--
2001 GRANT APPROVED 2002 GRANT APPROVED
....
$350.00
$350.00
$350.00
....
'-
1 \0 ~ ~
...
2003
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZA TION:
BOWMANVILLE COMMUNITY
GARDEN/ORGANIC GARDEN
APPLICATION # 03-04
CONTACT NAME Vincent Powers
ADDRESS 4720 Old SCUgOg Road
TOWNIPOSTAL CODE Bowmanville, Ontario, LlC 3K2
TELEPHONE # 905-263-9907
DESCRIPTION OF PROGRAMS AND SERVICES
Provide the residents of Clarington & the rest of Durham with the opportunity to grow organic
vegetables. The plots are currently all rented and the funding will provide the garden to expand
the area to provide additional plots in 2003.
TOTAL MEMBERSIllPIPARTICIPANTS: N/A
I
REVENUE
2002
TOTAL
$1,128.00
$1,834.00
EXPENSES 2002 2003
TOTAL EXPENSES $264.00 $1,296.00
NET OPERATION - EXPENSES 2002 . 2003
LESS REVENUE
$864.00 $538.00
SURPLUS SURPLUS
MUNICIPAL GRANT mSTORY:
2001.GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REQUESTED
$350.00 $350.00 $350.00
1012
..
..
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
..
....
APPLICANT OGRANIZATION:
APPLICATION #03-05
BO~ANV1LLESANTACLAUSPARADE
..
CONTACT NAME Valerie Gardiner
ADDRESS 602-252 King Street East
TOWN/POSTAL CODE Bowmanville, Ontario, LIC lRl
TELEPHONE # 905-438-9256/623-9815
..
DESCRIPTION OF PROGRAMS AND SERVICES
...
To provide an entertaining parade for the general public celebrating the beginning of the
Christmas Season. People of all ages and abilities are encouraged to participate.
-
TOTAL MEMBERSmp/P ARTICIP ANTS: 10
....
r,
..
2003
TOTAL
$17,000.00
$17,000.00
..
EXPENSES 2002 2003
TOTAL EXPENSES $18,650.00 $18,650.00
..
-
NET OPERA TION- EXPENSES 2002 2003
LESS REVENUE ..
($1,650.00) ($1,650.00)
DEFICIT DEFICIT
...
MUNICIPAL GRANT mSTORY:
-
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REQUESTED
$2,000.00 $2,000.00 $2,000.00
..
....
...
101 3
...
. REVENUE
2002
2003
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: NEWTONVILLE HALL BOARD
APPLICATION #03-06
CONTACT NAME Wally Boughen
ADDRESS Church Street, General Delivery
TOWNIPOSTAL CODE Newtonville, Ontario, LOA lJO
TELEPHONE # 905-786-2239
DESCRIPTION OF PROGRAMS AND SERVICES
Community Centre
TOTAL MEMBERSHIPIP ARTICIP ANTS:
$4,574.00
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TOTAL
EXPENSES 2002 2003
TOTAL EXPENSES $3,321.17
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$1,252.83
SURPLUS
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002. GRANT APPROVED 2003 GRANT
. .. REQUESTED ..
Did not apply
$1,500.00 $2,000.00
101 4
....
....
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
..
APPLICANT OGRANIZATION: KENDAL COMMUNITY CENTRE
APPLICATION #03-07
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CONTACT NAME Sherry Robinson
ADDRESS
TOWN/POSTAL CODE Kendal, Ontario, LOA 1 EO .
TELEPHONE # 905-983-5204
...
DESCRIPTION OF PROGRAMS AND SERVICES
...
Community centre for dances and various programs and sports
....
TOTAL MEMBERSmp/P ARTICIP ANTS: 36
...
I
I
REVENUE
2002
2003
--
TOTAL
$3,507
EXPENSES
2002
2003
....
TOTAL EXPENSES
...
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
...
MUNICIPAL GRANT mSTORY:
$2,500.00
2003 GRANT
RE UESTED
$2,500.00
2001 GRANT APPROVED 2002 GRANT APPROVED
..
Did not a I
...
..
....
1015
...
2003
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MUNlCIP ALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZA TION:
APPLICATION #03-08
SOLINA COMMUNITY CENTRE
CONTACT NAME Helen Wotten
ADDRESS 1914 Concession Road 6
TOWNIPOSTAL CODE Solina, Ontario, LOB 1 JO
TELEPHONE # 905-263-2512
DESCRIPTION OF PROGRAMS AND SERVICES
Hall rentals, tournaments, meetings playground, baseball, soccer and recreational activities
TOTAL MEMBERSmplP ARTICIP ANTS:
TOTAL
$36,705.00
EXPENSES 2002 I 2003
TOTAL EXPENSES $30,413.77 $35,800.00
NET OPERATION -.EXPENSES 2002 2003
LESS REVENUE
$4,755.73 $905.00
SURPLUS SURPLUS
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED " 2003 GRANT
m30UESTED
Did not apply $2,500.00 $ 1 ,000.00
10 J .6
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...
...
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
..
..
APPLICANT OGRANIZATION: TYRONE COMMUNITY CENTRE
APPLICATION #03-09
l
..
CONTACT NAME Frank Simpson
ADDRESS 2716 Concession Road 7
TOWN/POST AL CODE Bowmanville, Ontario, L1C 3K6
TELEPHONE # 905-263-2420
...
DESCRIPTION OF PROGRAMS AND SERVICES
...
Community Hall, programs, fairs and a youth centre under development
...
TOTAL MEMBERSHIP/P ARTICIP ANTS:
....
...
2003
$30,000.00
...
EXPENSES 2002 2003
..
TOTAL EXPENSES $26,702.00 $34,200.00
...
..
NET OPERATION -EXPENSES 2002 2003
LESS REVENUE ...
($12,934.00) ($4,200.00)
DEFICIT DEFICIT
...
MUNICIPAL GRANT mSTORY:
2001. GRANT APPROVED 2002GR.ANT APPROVED
2003 GRANT
RE UESTED
...
Did not a 1
Did not a 1
$3,500.00
...
...
...
1017
,
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..
APPLICANT OGRANIZA TION:
APPLICATION #03-10
ORONO TOWN HALL BOARD
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
CONTACT NAME Ann Dreslinski .
ADDRESS 5315 Main Street
TOWNIPOST AL CODE Orono, Ontario, LOB 1MO
TELEPHONE # 905-983-5903
DESCRIPTION OF PROGRAMS AND SERVICES
Community rentals - Clarington Day Camp, public meetings, offices and other events
TOTAL MEMBERSIDPIP ARTICIP ANTS:
REVENUE
2002
2003
1
J
Did not a 1 Did not a 1
$5,000.00
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TOTAL
$4,631.00
EXPENSES 2002 2003
TOTAL EXPENSES $9,431.44
NET OPERATION -EXPENSES 2002 2003
LESS REVENUE
($4,800.44)
. DEFICIT
MUNICIPAL GRANT mSTORY:
. 2001 GRANT APPROVED 2002 GRANT APPROVED
2003 GRANT
RE UESTED
10]8
..
..
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
"!
....
..
APPLICANT OGRANIZATION: HAMPTON HALL BOARD
APPLICATION #03-11
...
CONTACT NAME C. Alann-Dixon
ADDRESS 102 King Lnae
TOWNIPOSTAL CODE Hampton, Ontario, LOB lJO
TELEPHONE # 905-263-8726
..
DESCRIPTION OF PROGRAMS AND SERVICES
..
Host community events and assist the with community development.
..
TOTAL MEMBERSillPIPARTICIPANTS: 11 BOARD MEMBERS
..
TOTAL
I
2002
2003
REVENUE
...
$1,000.00
$7,500.00
r
..
EXPENSES 2002 2003
TOT AL EXPENSES $7,700.00
..
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
($200.00)
DEFICIT
..
MUNICIPAL GRANT illSTORY:
..
2001 GRANT APPROVED .. 2002 GRANT APPROVED 2003 GRANT
.. REOUESTED
Did not apply Did not apply
$5,000.00
..
...
...
10\9
..
REVENUE
2002
2003
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINGTON BEECH CENTRE
APPLICATION #03-12
CONTACT NAME Moe Richards
ADDRESS 26 Beech Ave.
TOWN/POSTAL CODE Bowmanville, Ontario, LIe 3A2
TELEPHONE # 905-697 -2856
DESCRIPTION OF PROGRAMS AND SERVICES
Manage the centre which the COAA have all their activities and rent space to the general public.
TOTAL MEMBERSIDP/P ARTICIP ANTS:
TOTAL
$46,564.00
EXPENSES 2002 ... . ... 2003
. ..
TOTAL EXPENSES $50,131.00
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
($3,567.00)
DEFICIT
MUNICIPAL GRANT IDSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED
2003 GRANT
RE UESTED
Did not apply Did not a 1
$4,200.00
1020
..
..
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
..
..
APPLICANT OGRANIZA TION: CLARINGTON OLDER ADULTS ASSOCIATION
APPLICATION #03-13
....
CONTACT NAME John Coffey
ADDRESS 26 Beech Avenue
TOWNIPOST AL CODE Bowmanville, Ontario, LIC 3A2
TELEPHONE # 905-623-5246
..
DESCRIPTION OF PROGRAMS AND SERVICES
..
Sponsors various activities, speakers, dinner shows etc. for the Older Adults of Clarington.
...
TOTAL MEMBERSmpIPARTICIPANTS: 505
TOTAL
2003
....
REVENUE
...
$117,711.00
..
EXPENSES 2002 2003
TOTAL EXPENSES $167,206.00 $117,711.00
..
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE .
$35,078.00 0
SURPLUS
....
MUNICIPAL GRANT mSTORY:
..
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REQUESTEI)
$5,000.00 $8,000.00 $5,000.00
..
....
...
\02\
..
2003
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J
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: BIG BROTHERS & SISTERS OF CLARINGTON
APPLICATION #03-14
CONTACT NAME Lisa McNee Baker
ADDRESS 23 Scugog Street
TOWN/POST AL CODE Bowrnanville, Ontario, L1 C 3H7
TELEPHONE # 905-623-6646
DESCRIPTION OF PROGRAMS AND SERVICES
Provide a high quality of professional assistance to the Clarington residents and continuously
improve and build on their programs.
TOTAL MEMBERSHIP/P ARTICIP ANTS:
TOTAL
$175,957.00
$187,770.00
EXPENSES 2002 2003
TOTAL EXPENSES $185,007.00 $186,598.00
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE .
DEF ($9,050.00) $1,172.00
MUNICIPAL GRANT mSTORY:
2001GRANT APPROVED 2002 GRANT APPROVED :Z003. GRANT
REQUESTED
$2,500.00 $2,500.00 $5,000.00
1022
..
..
MUNICIPALITY OFCLARINGTON
SUMMARY OF GRANT INFORMATION
-
APPLICANT OGRANIZATION:
CANADIAN RED CROSS-REGION OF DURHAM
BRANCH
-
APPLICATION #03-15
~'
-
CONTACT NAME Sharon Walker
ADDRESS 585 Wentworth Street East, Unit 40
TOWN/POSTAL CODE Oshawa, Ontario, LIH 3V8
TELEPHONE # 905-723-2933 ext.204
..
DESCRIPTION OF PROGRAMS AND SERVICES
...
...
Home health equipment service, recycling health care equipment, lifecall, food delivery, youth
council, training, and disaster planning. Water/boating safety and first aid/CPR training.
...
TOTAL MEMBERSIDP/P ARTICIP ANTS: 279
REVENUE
2003
...
TOTAL
$376,573.00
$394,567.00
...
..
EXPENSES 2002 2003
TOTAL EXPENSES $376,573.00 $394,567.00
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
0 0
...
MUNICIPAL GRANT mSTORY:
...
2001 GRANT APPROVED 2002 GRANTAPPROVEI>
2003 GRANT
RE UESTED
...
Did not a 1
Denied
$4,700.00
...
..
1023
...
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
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APPLICANT OGRANIZATION: CLARINGTON EAST FOOD BANK
APPLICATION #03-16
CONTACT NAME Kave Ouinnev
ADDRESS 87 Mill Street North, Unit 2
TOWNIPOSTAL CODE Newcastle, Ontario, LIB IH8
TELEPHONE # 905-987 -1418
DESCRIPTION OF PROGRAMS AND SERVICES .
Help provide a supply of food & food vouchers to families.
j
TOTAL MEMBERSmpIPARTICIPANTS: 10 BOARD MEMBERS, 14 VOLUNTEERS
REVENUE .
2002
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2003
TOTAL
$21,387.41
2002
$17,900.00
TOTAL EXPENSES
$14,646.16
NET OPERATION __EXPENSES 2002 2003
LESS REVENUE
$6741 .25
SURPLUS
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED
$1,500.00
$1,500.00
$5,000.00
1024
...
..
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
...
APPLICANT OGRANIZATION: HOSPICE DURHAM
APPLICATION #03-17
..
CONTACT NAME Kathryn Roberts
ADDRESS Unit #1, Lower Level
TOWN/POSTAL CODE Whitby, Ontario, UN 7H8
TELEPHONE # 905-430-4522
..
DESCRIPTION OF PROGRAMS AND SERVICES
...
Support group to help those facing death.
...
TOTAL MEMBERSIDP/P ARTICIP ANTS:
....
REVENUE I 2002 I 2003. I
TOTAL $162,241.00
...
...
EXPENSES 2002 2003
TOTAL EXPENSES $152,908.00
...
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$9,333.00
SURPLUS
...
MUNICIPAL GRANT IDSTORY:
...
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
.. REQUESTED
Did not apply $750.00 $2,000.00
...
...
...
1025
...
EXPENSES
2003
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J
J
J
J
J
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J
J
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J
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZA TION: LEARNING DISABILITIES ASSOCIATION OF
PETERBOROUGH
APPLICATION #03-18
CONTACT NAME Shari Davis
ADDRESS 132 Church Street
TOWN/POST AL CODE Bowmanville, Ontario
TELEPHONE # 905-373-7033
DESCRIPTION OF PROGRAMS AND SERVICES
Parent support programs and training. Resource centre, counseling, seminars and tutoring.
TOTAL MEMBERSIllP/P ARTICIP ANTS: 135
TOTAL EXPENSES
$38,957.38
$47,178.00
NET OPERATION -EXPENSES 2002 .. 2003
LESS REVENUE
$2,790.30 $41 .00
SURPLUS SURPLUS
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REQUESTED
Did not apply Did not apply $4,3 89 .00
10,2:6
..
..
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
..
APPLICANT OGRANIZATION: OVERT
APPLICATION #03-19
...
CONTACT NAME Shane Harbinson
ADDRESS P.O. Box 54062,8 King Street East
TOWNIPOSTAL CODE Oshawa, Ontario, LIH lA9
TELEPHONE # 905-404-2889
...
DESCRIPTION OF PROGRAMS AND SERVICES
..
...
Emergency search & rescue, incident & disaster assistance
...
TOTAL MEMBERSIDPIP ARTICIPANTS:
TOTAL
2003
REVENUE
...
$126,500.00
..
...
EXPENSES 2002 2003
~
TOTAL EXPENSES $80,100.00 $119,200.00
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$9,391.00 $7,300.00
SUPRLUS SURPLUS
..
MUNICIPAL GRANT IDSTORY:
...
...
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
.... REQUESTED
Did not apply $5,000.00 $5,000.00
...
...
1027
..
EXPENSES
2003
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J
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J
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MUNlCIP ALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZA TION:
APPLICATION #03-20
BETHESDA HOUSE
CONTACT NAME Catherine Fox
ADDRESS P.O. Box 82
TOWNIPOSTAL CODE Bowmanville, Ontario, LIC 3K8
TELEPHONE # 905-623-6045
DESCRIPTION OF PROGRAMS AND SERVICES
Provides emergency food, shelter & transportation to abused women and their children. Also
provide support counseling.
TOTAL MEMBERSmplP ARTICIP ANTS:
TOTAL
2003
REVENUE
$605.638.00
$640,468.00
TOTAL EXPENSES .
$594,900.00
$641,900.00
NET OPERATION __ EXPENSES 2002 2003
LESS REVENUE
$10,738.00 ($1,432.00)
SURPLUS DEFICIT
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002. GRANTAPPRO'\lED
3 GRANT
UESTED
$5,000.00 $500.00
$5,000.00
1028
..
..
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
..
..
APPLICANT OGRANIZATION: CANADIAN ASSOCIATION FOR DISABLED
SKIIERS (CADS) DURHAM CHAPTER
APPLICATION #03-21
..
..
CONTACT NAME Sandra Crandall
ADDRESS 37 McCrimmon Cres
TOWNIPOSTAL CODE Bowmanville, Ontario, L 1 C 4N3
TELEPHONE # 905-697-0964
..
DESCRIPTION OF PROGRAMS AND SERVICES
....
Introduction and training for disabled persons in downhill skiing.
...
TOTAL MEMBERSlllPIPARTICIPANTS: 77
...
REVENUE
2002
I
2003
TOTAL
$4,720.00
...
...
EXPENSES 2002 2003
TOTAL EXPENSES $8,617.33
..
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE .....
($3,897.33)
DEFICIT
...
MUNICIPAL GRANT mSTORY:
....
2001 GRANT APPROVED 2002 GRANT APPROVED 2003GRAN'T ..
RE()1JESTED ..
Did not apply Did not apply $5,000.00
...
....
1029
...
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MUNICIP ALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
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APPLICANT OGRANIZATION: CLARINGTON MINOR LACROSSE
ASSOCIATION
APPLICATION #03-22
CONTACT NAME Stephanie Simpson
ADDRESS P.O. Box 403
TOWN/POST AL CODE Bowmanville, Ontario, LIC 3Z2
TELEPHONE # 905-623-1610
DESCRIPTION OF PROGRAMS AND SERVICES
Offering Lacrosse for youths from ages 3 - 14.
TOTAL MEMBERSIllP/P ARTICIP ANTS: 378
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I
REVENUE
2002
I
2003
I
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J
J
J
J
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TOTAL
$56,625.34
EXPENSES ... 2002 2003
TOTAL EXPENSES $47,425.15
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$9,200.19
SURPLUS
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002.GRANT APPROVED
2003 GRANT .
RE UESTED
Did not a 1 Did not a 1
$5,000.00
1030
"-
...
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
..
...
APPLICANT OGRANIZATION: BOWMANVILLEINEWCASTLE BASEBALL
ASSOCIATION
APPLICATION #03-23
...
...
CONTACT NAME Sam Norwood
ADDRESS P.O. Box 346
TOWN/POST AL CODE Bowmanville, Ontario, LIC 3Ll
TELEPHONE # 905-623-0412
..
DESCRIPTION OF PROGRAMS AND SERVICES
...
Offering baseball for youths 4 to 18 years of age.
...
TO'f AL MEMBERSHIP/P ARTICIP ANTS:
TOTAL
.1
2002
2003
REVENUE
..
$37,673.12
..
EXPENSES
2003
...
TOTAL EXPENSES
$37,701.69
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
($28.57)
DEFICIT
...
MUNICIPAL GRANT mSTORY:
...
...
2001 GRANT APPROVED 2002.GRANT APPROVED 2()03 GRANT
REQUESTED
$1 ,500.00 $1 ,500.00 $2,000.00
...
....
10.) ]
...
TOTAL
I
2003
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION:
APPLICATION #03-25
GREEN GAELS JR. B LACROSSE CLUB
CONTACT NAME Doug Luey
ADDRESS P.O. Box 192
TOWNIPOSTAL CODE Bowmanville, Ontario, L 1 C 3K9
TELEPHONE # 905-728-9009
DESCRIPTION OF PROGRAMS AND SERVICES
A lacrosse program for youths in Durham Region for ages 17 - 21.
TOTAL MEMBERSHIPIP ARTICIP ANTS:
I
REVENUE
200t
I
$56,266.00
EXPENSES 200t 2003
. .
TOTAL EXPENSES $54,521.00
NET OPERATION -EXPENSES 2001 2003
LESS REVENUE ... .
$1,745.00
SURPLUS
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVE
Did not apply
Did not apply
$5,000.00
1032
..
..
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
..
APPLICANT OGRANIZATION: ORONO AMATEUR ATHLETIC ASSOCIATION
APPLICATION #03-24
..
CONTACT NAME Laverne Boyd
ADDRESS P.O. Box 165
TOWN/POSTAL CODE Orono, Ontario, LOB IMO
TELEPHONE # 905-983-5236
..
DESCRIPTION OF PROGRAMS AND SERVICES
..
Promotion of minor sports for Orono and the surrounding area.
...
TOTAL MEMBERSmpfP ARTICIP ANTS:
...
lilt
REVENUE 2002 2003
TOTAL $237,310.00 $249,1174.00
..
EXPENSES 2002 2003
TOTAL EXPENSES $221,083.00 $232,134.00
lilt
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$16,227.00 $17,040.00
SURPLUS SURPLUS
...
MUNICIPAL GRANT mSTORY:
...
2001 GRANT APPROVED 2002 GRANT APPROVED. 2003 GRANT
REQUESTED
$2,500,00 $2,500.00 $2,500.00
...
-
-
...
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
..
APPLICANT OGRANIZATION: TYRONE ATHLETIC ASSOCIATION
APPLICATION #03-26
...
CONTACT NAME Brent Mason
ADDRESS 6911 Liberty Street North
TOWNIPOST AL CODE Tyrone, Ontario, L 1 C 3K6
TELEPHONE # 905-263-4576
..
DESCRIPTION OF PROGRAMS AND SERVICES
...
Provides organized sports to children in Clarington for a reasonable cost.
..
..
TOTAL MEMBERSIDPIPARTICIPANTS: 190
REVENUE
2003
....
TOTAL
$21,083.01
$24,633.88
....
EXPENSES 2002 2003
TOTAL EXPENSES $25,149.13 $27,000.00
...
....
NET OPERATION- EXPENSES 2002 2003
LESS REVENUE
($4,066.12) (2,366,12)
DEFICIT DEFICIT
....
MUNICIPAL GRANT mSTORY:
....
2001 GRANT APPROVED 2002 GRANT APPROVED... 2003. GRANT
. REQlJESTED
$2,000.00 $2,000.00 $5,000.00
...
...
...
1033
...
TOTAL
$45,862.39
$54,358.66
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MUNICIP ALITY OF CLARlNGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: ORONO FIGURE SKATING CLUB
APPLICATION #03-27
CONTACT NAME Charlene Perrin
ADDRESS P.O. Box 292
TOWNIPOST AL CODE Orono, Ontario, LOB 1MO
TELEPHONE # 905-983-1009
DESCRIPTION OF PROGRAMS AND SERVICES
A learn to skate program taught by professionals for ages 3 and up.
TOTAL MEMBERSlllPfP ARTICIP ANTS:
EXPENSES 2002 .. 2003
...
TOTAL EXPENSES $48,503.73 $54,350.00
NET OPERATION - EXPENSES 2002 2003
LESS.REVENUE
($2,641.34) $8.66
DEFICIT SURPLUS
MUNICIPAL GRANT mSTORY:
2001. GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REOUESTED
$1,500.00 $1,500.00 $4,000.00
1034
...
....
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
.. APPLICANT OGRANIZA TION: BOWMANVILLE LEGION PIPE BAND
APPLICATION #03-28
...
CONTACT NAME James A. Scott
ADDRESS 109-1050 Simcoe Street North
TOWNIPOSTAL CODE Oshawa, Ontario, LIG 4W5
TELEPHONE # 905-723-3743
..
DESCRIPTION OF PROGRAMS AND SERVICES
..
Participates in parades, concerts and Highland Games throughout Canada and the United States.
..
...
TOTAL MEMBERSmpIPARTICIPANTS: 34
TOTAL
REVENUE
...
...
..
EXPENSES 2002 2003
..
TOTAL EXPENSES $15,017.37 $26,000.00
..
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$6,436.47 ($3,563.53)
SURPLUS DEFICIT
..
MUNICIPAL GRANT mSTORY:
..
...
2001 GRANT APPROVED 2002 GRANT APPROVED .. 2003 GRANT .
REOUESTED
Did not apply $1,000.00 $5,000.00
....
...
1035
...
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NET OPERATION - EXPENSES
LESS REVENUE
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MUNICIP ALITY OF CLARlNGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: NEWCASTLE VILLAGE MINOR HOCKEY
ASSOCIATION
APPLICATION #03-29
CONTACT NAME Anne Fattori
ADDRESS 7 Raymond Court
TOWNIPOSTAL CODE Newcastle, Ontario, LIB lE2
TELEPHONE # 905-987-5665
DESCRIPTION OF PROGRAMS AND SERVICES
Offering amateur hockey program to children of Newcastle, Bowmanville, Courtice and
surrounding are and abiding by all OMHA rules and guidelines.
TOTAL MEMBERSmPlP ARTICIP ANTS: 254
I REVENUE 2002 I 2003 I
TOTAL $137,740.63
EXPENSES 2002 2003
..
TOTAL EXPENSES $142,079.00
($4,338.37)
DEFICIT
MUNICIPAL GRANT mSTORY:
200fGRANT APPROVED 2002 GRANT..APPROYED 200~,GItAN'I' .
tU1ol)jS1)1))
Did not apply $5 ,000.00 $5 ,000. 00
1036
..
iI.
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
...
APPLICANT OGRANIZATION: CLARlNGTON SWIM CLUB
APPLICATION #03-30
,
...
CONTACT NAME Carolyn Hart
ADDRESS 160 Church Street
TOWN/POST AL CODE Bowmanville, Ontario, LIC IT6
TELEPHONE # 905-697-3124
..
...
DESCRIPTION OF PROGRAMS AND SERVICES
...
Instructional, competitive and masters swimming.
...
TOTAL MEMBERSIllP/PARTICIPANTS: 162
...
REVENUE
2002
2003
I
TOTAL
$156,620.00
..
..
EXPENSES 2002 2003
TOTAL EXPENSES $156,080.00
..
NET OPERATION- EXPENSES 2002 2003
LESS REVENUE .
$540.00
SURPLUS
...
II.
MUNlCIP AL GRANT mSTORY:
Ii.
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REOUESTED
$1 ,500.00 $1,500.00 $3,000.00
...
...
...
1037
TOTAL
$42,457.74
$50,000.00
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZA TION:
CLARINGTON ORIOLES BASEBALL CLUB
(COBC)
APPLICATION #03-31
CONTACT NAME Ken Key
ADDRESS 2078 Nash Road
TOWNIPOST AL CODE Bowmanville, Ontario, LIC 3K4
TELEPHONE # 905-623-6383
DESCRIPTION OF PROGRAMS AND SERVICES
Rep teams playing in the Eastern Ontario Baseball Association, covering an area from Kingston
to Scarborough.
TOTAL MEMBERSHIPIPARTICIPANTS: 100-120
EXPENSES 2002 2003
TOTAL EXPENSES $38,526.74 $46,500.00
NET OPERATION ...,EXPENSES 2002 2003
LESS REVENUE
$3,931.00 $3,500.00
SURPLUS SURPLUS
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED. 2003 GRANT
.... REQUESTED
..
$ 1 ,500.00 $ 1 ,500.00 $3 ,000.00
1038
...
..
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
...
APPLICANT OGRANIZATION: NEWCASTLE SKATING CLUB
APPLICATION #03-32
..
CONTACT NAME Newcastle Skating Club
ADDRESS 103 Caroline Street West
TOWNIPOST AL CODE Newcastle, Ontario, LIB 1H1
TELEPHONE # 905-987-1762
..
.. DESCRIPTION OF PROGRAMS AND SERVICES
Learn to skate, test stream and competitive skating.
...
\
-.
TOTAL MEMBERSIDPIPARTICIPANTS: 73
..
REVENUE 2002 2003
TOTAL $32,654.39 $30,000.00
--
~
EXPENSES 2002 2003
TOTAL EXPENSES $32,194.03 $31,685.00
l.
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$460.36 ($1,685.00)
SURPLUS DEFICIT
...
MUNICIPAL GRANT mSTORY:
i.
-..
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REQUESTED
$1,500.00 $1,500.00 $3,000.00
-
....
1039
..
TOTAL
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: GANARASKA WOLVES VOLLEYBALL CLUB
APPLICATION #03-33
CONTACT NAME Debbie Talsma
ADDRESS 3666 Concession Road 7
TOWNfPOST AL CODE Orono, Ontario, LOB IMO
TELEPHONE # 905-983-5884
DESCRIPTION OF PROGRAMS AND SERVICES
Rep level volleyball for girls and boys ages 11 - 18 in the Clarington area.
TOTAL MEMBERSIDPfP ARTICIP ANTS: 71
REVENUE
EXPENSES 2002 2003
TOTAL EXPENSES $38,800.00 $40,260.00
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$3,450.00 $2,190.00
SURPLUS SURPLUS
MUNICIP AL GRANT IDSTORY:
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..
2001 GRANT APPROVED 2002. GRANT APPROVED 2003 GRANT
REOUESTED
$500.00 Did not apply $2,000.00
1040
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MUNICIPALITY OF CLARlNGTON
SUMMARY OF GRANT INFORMATION
l.
... APPLICANT OGRANIZATION: BOWMANVILLE UNITED SOCCER CLUB
APPLICATION #03-34
...
CONT ACT NAME Hedv Gadd
ADDRESS 6 Glenelge Court
TOWNIPOSTAL CODE Bowmanville, Ontario, L 1 C 4J1
TELEPHONE # 905-623-7969
..
DESCRIPTION OF PROGRAMS AND SERVICES
....
....
Recreational soccer for youths 5 to 19 running from May to September by volunteer coaches and
executive.
~
TOTAL MEMBERSIllPIPARTICIPANTS: 1393
TOTAL
..
REVENUE
J..
..
EXPENSES 2002 2003
TOTAL EXPENSES $149,382.00 $166,648.00
...
NET OPERATION - EXPENSES
LESS REVENUE
2003
l.
$37,358.04
SURPLUS
..
MUNICIPAL GRANT mSTORY:
,
--
200 1 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
...R:E()UESTED
$ 1 ,5 00 .00 $ 1 ,500 .00 $3 ,000 .00
I..
..
1 04 1
lilt
Did not apply
Did not apply
$5,000.00
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION:
APPLICATION #03-35
THE GREAT CANADIAN TOWN BAND
FESTIVAL
CONTACT NAME Dave Climenhage
ADDRESS P.O. Box 337
TOWNIPOSTAL CODE Orono, Ontario, LOB IMO
TELEPHONE # 905-983-9494
DESCRIPTION OF PROGRAMS AND SERVICES
This is a three day Major International Music Festival that features the best Wind Ensembles in
Canada brining in tourists from around Ontario, Quebec and neighboring states.
TOTAL MEMBERSHIPIPARTICIPANTS: 149
REVENUE 2002 2003 ..
...
TOTAL $101,067.00 $104,500.00
EXPENSES 2002 2003
....
TOTAL EXPENSES $94,608.00 $84,000.00
NET OPERATION-EXPENSES 2002 2003
LESS.REVENUE
$6,459.00 $20,500.00
SURPLUS SURPLUS
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED
Lf1!.!\i
..
...
...
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
APPLICANT OGRANIZA TION: KENDAL RECREATION
APPLICATION #03-36
...
CONTACT NAME Doris Foster
ADDRESS 4580 Concession Road 5
TOWNIPOST AL CODE Newtonville, Ontario, LOA lJO
TELEPHONE # 905-786-2268
i..
~
DESCRIPTION OF PROGRAMS AND SERVICES
...
Youth house league and rep baseball.
~
TOTAL MEMBERSHlPIP ARTICIP ANTS: 125
...
REVENUE
2003
~
TOTAL
$15,335.00
$15,650.00
--
EXPENSES 2002 2003
TOT AL EXPENSES $7,685.00 $8,500.00
....
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$7,650.00 $7,150.00
SURPLUS SURPLUS
..
MUNICIPAL GRANT mSTORY:
...
2001 GRANT APPROVED 2002 GRANT. APPROVED 2003 GRANT
. REOUESTED
$1,500.00 $1,500.00 $1,500.00
...
...
1043
...
REVENUE
2002
I
.2003 .
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: ORONO CROWN LANDS TRUST
APPLICATION #03-37
CONTACT NAME John Thomson
ADDRESS 5995 Main Street
TOWNIPOSTAL CODE Orono, Ontario, LOB 1MO
TELEPHONE # 905-983-5970
DESCRIPTION OF PROGRAMS AND SERVICES
Over 600 acres of maintaining trails, parking lots, fencing.
TOTAL MEMBERSIllPIP ARTICIP ANTS: 200
TOTAL
$6,500.00
EXPENSES
2003
TOTAL EXPENSES
$4,848.73
NET OPERATION -EXPENSES 2002 2003
LESS REVENUE
$1,651.27
SURPLUS
MUNICIPAL GRANT mSTORY:
DID NOT APPLY DENIED
2001 GRANT APPROVED 2002. GRANT APPROVED
1044
..
..
MUNICIPALITY OF CLARlNGTON
SUMMARY OF GRANT INFORMATION
..
... APPLICANT OGRANIZATION: NEWCASTLE MEMORIAL ARENA
MANAGEMENT BOARD
APPLICATION #03-38
...
CONTACT NAME Gord Lee
ADDRESS 89 Foster Creek Drive
TOWNIPOST AL CODE Newcastle, Ontario, LIB 1G5
TELEPHONE # 905-987 -1899
--
..
DESCRIPTION OF PROGRAMS AND SERVICES
...
Municipal ice rink running hockey, figure and pleasure skating in the winter and ball hockey and
day camps in the summer.
~
TOTAL MEMBERSHIPIPARTICIPANTS: 8
...
TOTAL
2003
...
REVENUE
$280,460.00
l.
EXPENSES ... 2002 2003
TOTAL EXPENSES $216,646.97 $274,950.00
,
"""
1
..
NET OPERATION .....EXPENSES
LESS REVENUE
2003
($28,366.61 )
DEFICIT
$5,510.00
SURPLUS
...
MUNICIPAL GRANT mSTORY:
...
2001 GRANT APPROVED 2002. GRANT APPROVED 2003 .GRAN'f
REOUESTED
DID NOT APPLY DID NOT APPLY $3 ,500.00
....
..
~lQ45
...
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
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APPLICANT OGRANIZATION: BOWMANVILLE IDGH SCHOOL
APPLICATION #03-39
CONTACT NAME Ric Konopka
ADDRESS 49 Liberty Street North
TOWN/POSTAL CODE Bowrnanville, Ontario, L1C 2L8
TELEPHONE # 905-623-4416
DESCRIPTION OF PROGRAMS AND SERVICES
Expanding the Varsity Level Football Team for all students.
TOTAL MEMBERSHIP/P ARTICIP ANTS:
I REVENUE \ 2002 I> 2003 I
TOTAL
I EXPENSES I 2002 I 2003 I
TOTAL EXPENSES
1046
1-
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NET OPERATION - EXPENSES 2002 . 2003
LESS REVENUE ....
MUNICIPAL GRANT IDSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
. REQUESTED
DID NOT APPLY DENIED $5,000.00
~
{
..
....
-
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
..
APPLICANT OGRANIZATION: THE KINSMEN CLUB OF BOWMANVILLE
APPLICATION #03-40
....
CONTACT NAME Steve Cruikshank
ADDRESS P.O. Box 5
TOWNIPOST AL CODE Bowmanville, Ontario, LlC 3K8
TELEPHONE # 905-987-2236
...
..
DESCRIPTION OF PROGRAMS AND SERVICES
...
Run a variety of programs including, squirt hockey, tours, family days and home show.
..
TOTAL MEMBERSIDPIPARTICIPANTS: 16
""
...
\
REVENUE
2002
2003
I
TOTAL
$33,380.00
....
EXPENSES . .2002 2003
TOTAL EXPENSES $25,451.00
...
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE
$7,929.00
SURPLUS
...
MUNICIPAL GRANT mSTORY:
...
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
RE()IJESTED
DID NOT APPLY DID NOT APPLY $2,000.00
..
...
1047
...
APPLICANT OGRANIZA TION:
APPLICATION #03-41
HUMANE SOCIETY OF DURHAM REGION
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
CONTACT NAME Karin Martens
ADDRESS 199 Waterloo Street Unit 1&2
TOWNIPOST AL CODE Oshawa, Ontario, LlH 3W9
TELEPHONE # 905-433-2022
DESCRIPTION OF PROGRAMS AND SERVICES
Providing shelter for abused and abandoned animals. Providing educational programs in schools
and community organizations. Assisting Clarington Animal Control in taking in animals in
distress that require extra costs for surgery.
TOTAL MEMBERSHIPIPARTICIPANTS: 220
REVENUE
2001
2003
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TOTAL
$205,267.00
EXPENSES 2001 2003
TOTAL EXPENSES $254,111.00
NET OPERATION - EXPENSES 2001 .... 2003
LESS REVENUE
($48,844.00)
DEFICIT
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
. REQUESTED
DID NOT APPLY DID NOT APPLY $5 ,000.00
1048
--
-..
[
..
MUNICIP ALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
i.
APPLICANT OGRANIZATION: NEWCASTLE VILLAGE AND DISTRICT
; mSTORlCAL SOCIETY
.. APPLICATION #03-42
..
CONTACT NAME Mvno Van Dyke
ADDRESS 20 King Street West
TOWN/POSTAL CODE Newcastle, Ontario, LIB IH7
TELEPHONE # 905-987-5482
..
DESCRIPTION OF PROGRAMS AND SERVICES
...
Display collection of memorabilia, pictures, books and archival resources in Newcastle. Guest
speakers and presentations of past historical events of note.
a..
....
TOTAL MEMBERSHIP/PARTICIPANTS: 125
f
...
REVENUE
2003
TOTAL
$1,838.00
$2,810.00
It..
EXPENSES 2002 ..' 2003
TOTAL EXPENSES $1,979.00 $2,550.00
...
...
NET OPERATION..... E.XPENSES
LESSREYENUE
...
\
....
MUNICIP AL GRANT mSTORY:
...
2001 GRANT APPROVED 2002GRAN'I'APpRoVED . 2003 GRANT
REQUESTED
$7 50 ,00 $ 1 ,000 .00 $ 1 ,5 00.00
....
1049
..
EXPENSES
2002
2003..
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: R.C.N.A. 50TH REUNION COMMITTEE
APPLICATION #03-43
CONTACT NAME Des Steel
ADDRESS 320 Viola Street
TOWNIPOST AL CODE Oshawa, Ontario, L 1 G 2K3
TELEPHONE # N/A
DESCRIPTION OF PROGRAMS AND SERVICES
To organize the 50th Royal Canadian Naval Association Reunion May 7,8 & 9, 2004 in the
Clarington arena.
TOTAL MEMBERSIDPIP ARTICIP ANTS:
I
I
REvENUE
2002.
2003
TOTAL
TOTAL EXPENSES
NET OPERATION-EXPENSES 2002 2003
LESS REVENUE
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002 GRANT APPRO
DID NOT APPLY
DID NOT APPLY
$5,000.00
1050
...
..
MUNICIPALITY OF CLARlNGTON
SUMMARY OF GRANT INFORMATION
-.
...
APPLICANT OGRANIZA TION:
APPLICATION #03-44
THE CLARlNGTON PROJECT
...
CONTACT NAME Terri Gray
ADDRESS 132 Church Street
TOWNIPOST AL CODE Bowmanville, Ontario
TELEPHONE # 905-623-6814
....
DESCRIPTION OF PROGRAMS AND SERVICES
...
..
The Clarington Project is a cooperative endeavor of persons with development disabilities and
their families, friends, community agencies and businesses.
~
..
TOTAL MEMBERSIDPIPARTICIPANTS: 3S
TOTAL
..
REVENUE
..
EXPENSES
2003
...
TOTAL EXPENSES
$41,740.00
$39,060,00
-.
NET OPERATION __ EXPENSES 2002 ....... 2003
LESS REVENUE .. ... ...
0 0
..
MUNICIPAL GRANT IDSTORY:
....
....
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REOUESTED
DID NOT APPLY DID NOT APPLY $5 ,000 .00
....
...
1051
...
EXPENSES
2002
2003
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: DURHAM REGION COMMUNITY CARE
ASSOCIATION
APPLICATION #03-45
CONTACT NAME Sally Barrie
ADDRESS 26 Beech Ave
TOWNIPOSTAL CODE Bowmanville, Ontario, L 1 C 3A2
TELEPHONE # 905-623-6330
DESCRIPTION OF PROGRAMS AND SERVICES
Home support program & services, COPE & Respite Program
TOTAL MEMBERSlllPlP ARTICIP ANTS:
TOTAL EXPENSES
$375,279.99
$387,429.00
NET OPERATION.... EXPENSES 2002 .. 2003
LESS REVENUE , ..
0 0
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002.'GRANT,APPROVED 2003 GRANT
REQUESTED
$6,500.00 $7,650.00 $12,000.00
1052
....
...
MUNlCIP ALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
...
.. APPLICANT OGRANIZATION: NEWTONVILLE HALL BOARD
APPLICATION #03-46
..
CONTACT NAME Wally Boughen
ADDRESS Church Lane, General Delivery
TOWNIPOST AL CODE Newtonville, Ontario, LOA lJO
TELEPHONE # 905-786-2239
...
DESCRIPTION OF PROGRAMS AND SERVICES
..
Community centre
...
...
TOTAL MEMBERSmpIPARTICIPANTS:
...
I
. 2002
I
REVENUE
2003
TOTAL
$4,574.00
..
EXPENSES
2003
TOTAL EXPENSES
$3,321.17
...
...
NET OPERATION - EXPENSES 2002 2003
LESS REVENUE .. ...
$1,252.83
SURPLUS
...
MUNICIPAL GRANT mSTORY:
...
2001 GRANT APPROVED. 2002GRANTAPPRO
2003 GRANT
RE UESTED
...
DID NOT APPLY $1,500.00
$15,000.00
...
....
1053
....
EXPENSES
2002
2003
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: NEWCASTLE COMMUNITY HALL
APPLICATION #03-47
CONTACT NAME Gabrielle Worsley
ADDRESS 20 King Avenue West
TOWNIPOSTAL CODE Newcastle, Ontario, LIB IH7
TELEPHONE # 905-987-3856
DESCRIPTION OF PROGRAMS AND SERVICES
Community Hall, wedding, fundraisers, meetings and community events
TOTAL MEMBERSHIPIP ARTICIP ANTS:
2003
$63,640.00
TOTAL EXPENSES
$63,251.00
$77,010.00
NET OPERA TION...;EXPENSES 2002 2003
LESS REVENUE
$469.00 ($13,370.00)
SURPLUS DEFICIT
MUNICIPAL GRANT mSTORY:
2001 GRANT APPROVED 2002 GRANT APPROVED 2003 GRANT
REOUESTED ..
$20,000.00 $ 1 1 ,500 .00 $ 1 3 ,000.00
1054
...
..
..
Cl!1ringtnn
...
MEMO
...
TO:
Mayor Mutton and Members of Council
FROM: Patti L. Barrie, Municipal Clerk
...
...
DATE:
RE:
January 28, 2003
Durham Region Senior Games
Our File No.: F11.GE
iI.
At the Council meeting held on January 27, 2003, Council passed a resolution
to refer the above noted matter to the 2003 Grant Process.
...
Accordingly, please consider the attached correspondence in conjunction with
report number CSD-03-03.
...
...
...
..
PLB*cd
..
..
....
....
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-
6506
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1055
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'03JAN17 PM 2=20=4)
DURHAM REGION SENIOR GAMES
Open to all residents of Durham Region 55 years and over
826 Helen Cr.,
Pickering, Ontario
L I W 1 V2
]llJ]OC:IErrWIRTh)
AGENOA JAN 1 4 2003
905-839-2467
905-683-4064
January 13,2003,
fdU~ICIPAlITY OF. CLARING"TON
MAYOR'S OFfIC~
Municipality ofClarington Municipal Office
40 Temperance Street
Bowmanville, On. L1 C 3A6
Attn: Mr. Mutton (Mayor)
You were referred to us by Rita Wilson of 29 Hillier Street. (~WM~'" //1 u..e)
F or years, the Durham Region Senior Games Committee has provided thousands of participants within the
Durham region with many fulfilling experiences. The opportunity to compete in these important games instills
a positive spirit of community and provides participants with life-enriching experiences.
In order to continue to provide adequate facilities, game monitors, meals, medals and/or badges as well as
transportation to thebi-annual Ontario Games we need your help!
Today, our only financial support comes from membership registration and donations from businesses like
yours. In order to help fund these events, we have raised membership registration fees twice in the past three
years. Sadly, these increases will not be enough to meet growing expenses. Our goal is to raise $ 10,000.00
and your donation will ensure a successful Durham Games.
Your participation will reach thousands of appreciative members! Full sponsorship of an event has
traditionally resulted in local media coverage.
We can offer our sponsors several ways to participate:
.
Sponsor your own event for a mere $1,000.00
Team with another Sponsor only $500.00
Make a donation for general sponsorship. No donation is too small.
.
.
q
Tony Kopp, Public Relations
Ontario Ministry of Citizenship, Culture, and Recreation
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Summer Games - Bridge - Bid Euchre - Carpet Bowl - Darts - Euchre - Cribbage - Golf - Horseshoes - Lawn Bowling - Snooker -S)Niromirlg .~l):nl}!~:_,'
Walking - Shuffleboard - SPin Bowl . .... - "
Winter Games - Alpine Skiing - Badminton - Curling - Ice Hockey - Nordic Skiing - Skating - Volleyball. IOPin Bowl
1056
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www.durhamreglon.com
Local seniors get a
boost for annual games
Pickering offers
funding to help ensure
future of event
PICKERING - The Durham Re-
gional Seniors Games is getting a
$1,500 boost.
The one-time grant from the City
of Pickering, approved Monday night
by council, is designed to help the
games continue next year as the orga-
nization implements other fund-rais-
ing activities.
"It's a very viable group of indi-
viduals who are very active and very
community-minded," said Ward 2
City Councillor Bill McLean, who
brought the issue forward.
The games are available to anyone
over the age of 55, who can compete
in as many as 12 different events.
Four of its major events will be held
in Pickering, when the games take
place this spring.
Funding for the games are derived
from participant registration fees,
Coun. McLean said.
Part of the registration is made up
of an affiliation fee paid to the On-
tario Seniors Game Association,
which Ilosts an ACTIFEST Olympics
every second year, he said.
Those affiliation fees have been
raised by 66 per cent, putting a strain
on participants and putting the
Durham games at risk, Coun.
..-
1057
BILL McLEAN
'These games are an important
part of the healthy lifestyle
we seniors desen'e.'
McLean said.
"They're trying to build up a fund
to assist the games," he added.
"These games are an important part
of the healthy iifestyle we seniors de-
serve."
Find Out What Your
Home is Worth On-Line
visit
www.OnUneHomeMarketAnalysis.com
Re/tkJx Quality One lid., Realtor
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REPORT
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COMMUNITY SERVICES DEPARTMENT
..
Meeting:
(
.. Date:
Report #:
..
.. Subject:
General Purpose and Administration Committee
February 03, 2003
Resolution #:
CS D-04-03
File #:
By-law #:
2002 Courtice Fitness Training Center Summary
...
Recommendations:
..
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-04-03 be received for information:
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Submitted by:
Jos h P. Caruana
Dir tor of Community Services
Reviewed byD ~~ ~
Franklin Wu
Chief Administrative Officer
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REPORT NO.: CSD-04..Q3
PAGE 2
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1.0 BACKGROUND
1.1 Report CSD-04-03 has been prepared for Council's information to provide a
status report regarding the aerobics programs, fitness memberships as well as
related fitness services.
1.2 In addition to Fitness Memberships; the Community Services Department
operates a number of aerobics programs throughout the year. Sessions are
divided by the season as winter, spring, summer and fall. During the various
sessions, programs are offered at the Courtice Community Complex - Fitness
Training Facility.
1.3 The Community Services Department hires part-time fitness instructors and
trainers to provide qualified instruction and supervision of the fitness programs
for the participants and members. All Fitness Instructors are certified with the
Canadian Association of Fitness Professionals as Fitness Instructor Specialists;
all Fitness Trainers are certified with the Canadian Association of Fitness
Professionals as Personal Trainer Specialists and with the Ontario Association of
Sport and Exercise Sciences as Certified Fitness Consultants. Both Fitness
Instructors and Fitness Trainers are certified in Standard First Aid and Basic
Rescuer CPR.
2.0 AEROBICS PROGRAMS
2.1 There are a variety of aerobics classes offered at the Courtice Fitness Training
Facility offered at various times throughout the week. These programs are:
· 55+ Strength Training (all fitness levels)
· Boxercise (intermediate to advanced fitness levels)
· CardioBlast (intermediate to advanced fitness levels)
· Gentle Shape Up (all fitness 'levels)
· Group Walk (all fitness levels)
· Impact Mix (intermediate to advanced fitness levels)
· Muscle Moves (all fitness levels)
. Power Yoga (all fitness levels)
· Spinning (all fitness levels)
. Step "N Pump (intermediate to advanced fitness levels)
2.2 Aerobics Programs are offered to fitness members as part of their membership
package. The attached chart (see attachment #1) is an overview of registrants
that allows staff and Council the opportunity to compare the aerobics program
registration over a three (3) year period between 2000 and 2002.
1059
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REPORT NO.: CSD-04-03
PAGE 3
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3.0
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3.1
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FITNESS MEMBERSHIPS
Membership opportunities are offered in the following categories:
. Adult (18 to 64 years of age)
. Seniors (65 and over)
. Youth (limited to 16 and 17 years of age)
. Corporate
. Family
. Post Secondary Students
..
3.2 Membership sales totalled 1711, which exceeded the annual sales projections,
between January 1 and December 31,2002 (please see attachment #2).
..
4.0 FITNESS SERVICES
4.1 NEWSLETTERS - In July, fitness staff initiated monthly newsletters. The
newsletters update members on upcoming events, fitness tips and a variety of
healthy recipes. The newsletters are distributed in the Fitness Training Facility
and are also mailed to members whose memberships are expiring in the month
ahead. The newsletters were also posted on the Municipality's intranet for the
benefit of all staff.
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MONTHLY WORKSHOPS - were introduced in October to provide regular
information to members and non-members on topics such as healthy eating and
specialty fitness programs.
FITNESS ASSESSMENTS - are conducted by our Fitness Trainers and help to
evaluate a member's flexibility, grip strength, endurance, body composition,
among other areas, and use a computer program (Bioanalogics) to compare the
individual's results based on their gender and age. A complimentary initial fitness
assessment is included with each new membership purchase. I n addition, 28
additional fitness assessments were purchased in 2002.
4.4 FITNESS PROGRAMS - allow the member to meet with a Fitness Trainer to
determine the member's goals and develop a program to help attain those goals.
195 Fitness Programs were purchased in 2002.
4.5 PERSONAL TRAINING - allows the member to work one-on-one with a Personal
Trainer for a period of five (5), ten (10) or fifteen (15) hours. Personal training
provides motivation, consistency and education to members who are looking to
meet personal goals. One hundred twenty (120) hours of personal training were
purchased in 2002.
4.6 FITNESS CHALLENGE - A Fitness Challenge was conducted from October 1,
2002 to January 1, 2003. The program was oversubscribed with thirty-two
members participating in the program (14 members were placed on a waiting
1nfn
REPORT NO.: CSD-04-03
PAGE 4
Iist.). Each participant received an initial fitness assessment, three (3) hours of
personal training and a final fitness assessment as part 0 f the program. The
personal trainers helped the participant determine their goals based on the
results of their initial fitness assessment. After the final fitness assessment,
participants were asked to provide a written testimonial citing the benefits of
participation in the program and their success at meeting their goals.
5.0 COMMENTS
5.1 A trend emerged during the year, which saw the public signing up for fitness
memberships (which include unlimited aerobics class participation) as opposed
to registering for individual aerobics classes.
5.2 Aerobics class registration saw a dramatic increase over 2001 through each
session in 2002. 2001 aerobics registrations were very low due to displacement
and space constraints during construction of the new Fitness Training Facility.
5.3 As a result, 2002 winter aerobics registration increased by 1389% over 2001
winter registration; 2002 spring registration increased by 783% 0 ver the same
period in 2001; 2002 summer registration has exceeded the previous year by
570%: and, 2002 fall registration has exceeded the previous year by 166% (see
attachment #1 ).
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVllLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5506
1061
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Attachment #1 to Report CSD-04-03
Three-Year Summary of Aerobics Registrations
2000 - 2002 By Season
500
400
300
200
100
o
-.- 2000
-+- 2001
--.- 2002
Winter Spring Summer Fall
Winter Sprina Summer Fall Totals
2000 248 170 26 27 471
2001 9 12 10 134 165
2002 198 194 113 385 890
Attachment #2 to Report CSD-04-03
Monthly Membership Sales - 2002
Membership Jan Feb Mar April May June July August Sept Oct Nov Dec Monthly
Type Totals
Annual 56 119 71 144 56 28 32 56 73 107 108 54 904
Members
3 month 29 48 22 32 13 23 11 8 31 22 23 25 287
Members
Monthly 0 22 4 7 10 8 10 16 16 14 15 5 127
Members
Post- 1 5 0 4 19 12 3 2 6 1 1 2 56
Secondary
Corporate 14 37 21 12 8 5 13 19 13 34 35 15 226
Members
Municipal 62 6 0 23 6 0 2 4 6 8 9 6 111
Staff
TOTALS 162 237 118 222 112 76 71 105 145 186 191 107 1711
1062
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REPORT
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COMMUNITY SERVICES DEPARTMENT
I
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Meeting:
General Purpose and Administration Committee
..
Date:
February 03, 2003
Resolution #:
...
Report #: CSD-05-03
File #:
By-law #:
,
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Subject:
2002 AQUATICS PROGRAM SUMMARY
..
Recommendations:
...
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
...
1.
THAT Report No. CSD-05-03 be received for information:
...
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Submitted by:
J ph P. Caruana
r; ctor of Community Services
.~
Reviewed by:Cl ~~- ~
Franklin Wu
Chief Administrative Officer
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1063
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REPORT NO. CSD-05-03
PAGE 2
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1.0 BACKGROUND
1.1 Report CSD-05-03 has been prepared for Council's information to provide a
status report regarding the aquatics instructional programs.
1.2 The Community Services Department operates a number of instructional swim
programs throughout the year. Sessions are divided by the season as winter,
spring, summer and fall.
1.3 During the various sessions, programs are offered at the Clarington Fitness
Centre and Courtice Community Complex. In the summer, instructional
programs are offered at the Newcastle Lions Pool and the Orono Park Pool.
1.4 The Community Services Department hires approximately eighty (80) part-time
aquatics employees over the year to provide qualified instruction and supervision
of the recreational programs for the participants. Each instructor must be
certified by the Lifesaving Society and Canadian Red Cross, and must recertify
every two years to maintain their positions. This recertification includes both
theoretical and practical in-water sessions.
1.5 The attached chart (see attachment #1) is an overview of participants which
allows staff and Council the opportunity to compare the aquatics program over a
six (6) year period between 1997 and 2002.
2.0 AQUATIC REGISTRATION PROCESS
2.1 December 2002 saw the implementation of the final stage of the electronic
registration process. EAZYREG on-line registration was the second of 2 CLASS
modules to be implemented, dramatically improving the process for program
registration.
2.2 The use of EASYREG on-line and touch-tone registration systems has
decreased the need for additional staff to process walk-in registrations, as
residents opt to register from the comfort of their homes at times convenient to
them.
2.3 The Community Services Department will continue to monitor and evaluate the
registration process, offering residents of Clarington the most effective and
efficient service available.
1064
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REPORT NO. CSO-QS-03
PAGE 3
COMMENT
Classes are scheduled to maximize the available pool time in order to offer
flexibility for registration and in order to offer variable class times. When classes
are cancelled due to low registration, staff makes every effort to accommodate
the participants in alternate classes, offer different times, or transfer the
participant to the other aquatics facility. While most participants are placed in a
class or in a multilevel instructional class, some simply cannot be
accommodated. In most cases, the cancelled classes are replaced with more
popular classes where a high demand is experienced.
Registration in 2002 has increased by 3% over 2001. In essence, over a period
of six (6) years between 1997 and 2002, participatory levels in aquatics
instruction have increased by 60%. (See attachment #1 ).
lI.
3.2 The Community Services Department is committed to providing quality programs
and services to the community. Staff will continue to monitor existing programs
and services, as well as researching and implementing new and exciting aquatic
ventures.
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T (905}623-3379 F (905}623-5506
lI.
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Attachment #1 to Report CSD-05-03
Six-Year Summary of Registrations
1997 - 2002
By Season
Winter Spring Summer Fall Totals
1997 549 896 396 1519 3360
1998 1020 1535 459 1705 4719
1999 1043 1603 621 1481 4748
2000 979 1837 1052 1627 5495
2001 953 1496 1132 1784 5365
2002 1134 1473 1364 1576 5547
8000
7000
6000
5000
4000
3000
2000
1000
o
2000
1500
1000
500
o
Winter
Spring
Summer
Fall
Six Year Summary of Annual Registrations 1997 - 2002
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11I1997
01998
.1999
.2000
.2001
1!!!12002
I ~ Actual I
1997
1998
2001
2002
1999
2000
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REPORT
CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
FEBRUARY 3, 2003
Report #: CLD-04-03
By-law #:
File #:
Subject:
VARIOUS RANDOM ACTS OF KINDNESS AND DONATIONS TO
CLARINGTON ANIMAL SHELTER - 2002
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1)
2)
THAT Report CLD-04-03 be received for information; and
THAT a copy of Report CLD-04-03 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
O~--=~
Reviewed by: Franklin Wu,
Chief Administrative Officer
MPKS*PLB*dm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506
... 1101
REPORT NO.:CLD-04-o3
PAGE 2 of3
BACKGROUND AND COMMENT
For the information of Council, listed below are some of the random acts of kindness and
donations to the Clarington Animal Services in the year 2002.
· Petsmart in Whitby have provided adoption space in their store and, as a result, we
have found homes for 80 cats. They also donate $5.00 for each cat adopted through
their store which is allocated to our spay/neuter account. Their "Photos with Santa" in
which a member of our Staff participates, generated funds in the amount of $526.50 this
year
. Pet Valu has provided an adoption cage in their store and we were able to adopt out 37
cats this year as a result. They also donate food and toys to our shelter on occasion.
This year, with the help of Animal Services Staff, they held a SSQ to benefit the shelter
and $425.00 was raised for spaying and neutering our pets
. Inspired Ambiance, before closing their doors, donated $100.00 to the Animal Shelter.
Several cheques had been donated from them in the past as a result of their free gift
wrapping service where, instead of charging, they gave the customer the option of
making a donation
. The Humane Society of Durham Region has taken several animals from us which
needed extensive veterinary care. They also helped out with a very senior dog and cat
for which we were unable to find a home
. Animal Alliance is a rescue group which rescued 5 dogs from our Animal Shelter
because we could not find a home for them for various reasons
. A resident has paid to have 5 cats neutered so that they would have a better chance of
being adopted
. Another resident donated $400.00 in veterinary services so that we could have cats
spayed/neutered
. Two little girls from Oshawa brought in $28.00 which they raised from a garage sale
· Pat Livingston (artist) donated the money collected from posters which were from her
original art work and which were sold at Pet Valu which brought the Animal Shelter
$75.00.
· Another resident knitted many small blankets for the cat cages and also donated dog
treats
1102
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REPORT NO: CLO.Q4.Q3
PAGE 3 OF 3
. The Animal Shelter received many donations in memory of both people and pets that
died during the year
. More money was donated from garage and yard sales from both children and adults
. Many people donated food, biscuits, blankets, toys, towers and cat carriers during the
year
. There's also a person working on a portion of the Petfinder website to enhance the site
and make our home page and animal photos more attractive
. Many donations of food. toys, treats, blankets and beds were donated to the shelter
during the Christmas season
. The Ontario Street Carollers (children ages 5 - 7) sang door to door and donated their
collection of $102.68
. People have sometimes been ordered by the court to make a donation to the Animal
Shelter
. A resident had a house party and asked their guests to make a donation to the Shelter
rather than bring a food dish. As a result, 7 donations which totalled the amount of
$141.00 were donated for allocation to the spay/neuter account
Total amount of donations (not including donations to the spay/neuter account) totalled
$671.50 in 2002 and Staff are very pleased with the amount of positive feedback and
support received in 2002. Letters and thank you cards were forwarded to all parties.
L Interested parties to be advised of Council's decision:
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Ms. Liz White
Animal Alliance of Canada
221 Broadview Avenue
Suite 101
Toronto, ON M4M 2G3
Animal Advisory Committee
1103
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REPORT
CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
FEBRUARY 3, 2003
Report #: CLD-05-03
File #:
By-law #:
Subject:
SPAY/NEUTER PROGRAM - APPLICATION FOR GRANT -
PET SMART CHARITIES OF CANADA ADOPTIONS REWARDS AND
SPONSORSHIP PROGRAM
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1 ) THAT Report CLD-05-03 be received;
2) THAT a Spay/Neuter Program for cats be adopted in principle;
3) THAT, upon approval of the grant, the adoption fee for a neutered cat be
increased by $40.00 (thereby making the adoption fee $75.00);
4 ) THAT the amending by-law be brought forward to Council at such time as the
grant from Pet Smart Charities of Canada Adoption Rewards and Sponsorship
Program is approved; and
5) THAT Animal Alliance of Canada, and the Animal Advisory Committee be
advised of Council's decision.
o ~-:J ~
Reviewed by: Franklin Wu,
Chief Administrative Officer
,
!
Submitted b~:
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
L. 40 TEMPERANCE STREET, BOWMANVILLE, O~Ttm L 1C 3A6 T 905-623-3379 F 905-623-6506
REPORT NO.:CLD.QS.Q3
PAGE 2 of3
BACKGROUND AND COMMENT
The Clarington Animal Shelter has worked closely with Pet Smart in Whitby and, as a result,
80 cats were adopted from the Pet Smart store in Whitby.
Staff have identified a major need for a spay/neuter program. In a perfect world, all animals
leaving our shelter would be spayed or neutered.
It has come to staff's attention that, as a Municipal Animal Shelter, we could be eligible for a
grant ifthe eligibility criteria is met. A typical grant is $8,000 to $10,000 dollars. We are now
making application to Pet Smart Charities for a grant in the amount of $10,000.00 ~ollars to be
applied towards a spay/neuter program.
It has been determined that the fee for spaying a cat is $100.00 and the fee for neutering a cat.
is $50.00. On that basis, the best use of our financial resources would be to neuter male cats
before they leave the Clarington Animal Shelter. . This has been discussed with Members of
the Animal Advisory Committee who are in agreement that this is a step in the right direction-
towards our vision of eventually having all the animals that leave our Shelter either spayed or
neutered.
The Municipality must demonstrate to the Pet Smart Charities that, if the grant is approved, the
grant amount will be replenished. In an endeavour to meet this goal, staff would increase the
adoption fee for a neutered cat by $40.00 and this amount would be deposited back into the
spay/neuter account.
CONCLUSION
It is therefore recommended that Report CLD-05-03 be approved per the recommendations.
If Members of Council approve the contents of this report, the amending by-law would be
placed for Council's approval at such time as the grant is approved.
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REPORT NO.:CLD-05-03
PAGE 30f3
Interested parties to be advised of Council's decision:
Ms. Liz White
Animal Alliance of Canada
221 Broadview Avenue
Suite 101
Toronto, ON M4M 2G3
Animal Advisory Committee
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1106
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REPORT
CLERK'S DEPARTMENT
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Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
,
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Date:
February 3, 2003
\
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Report #: CLD-06-03
File #:
By-law #:
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Subject:
EXPANSION OF LOCAL CALLING CAPABILITY
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RECOMMENDATIONS:
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It is respectfully recommended to Council the following:
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1.
THAT Report CLD-06-03 be received;
2.
THAT Bell Canada be requested to expand the local calling capability to include all
exchanges within the Municipality of Clarington;
~
3.
THAT the Regional Municipality of Durham be requested to endorse the Municipality of
Clarington's request to Bell Canada; and
t
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4.
THAT Bell Canada be advised of Council's decision.
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Submitted by: .'
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Reviewed by: Franklin Wu,
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CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
J 1 07
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REPORT NO.: CLD-06-03.doc
PAGE 2 of 2
BACKGROUND AND COMMENT:
At a meeting held on September 10, 2001, Council passed a resolution requesting Bell
Canada to eliminate any long distance surcharges for calls within the Municipality of
Clarington. This was communicated to Bell Canada who indicated that the Canadian Radio-
television Corporation (CRTC) would be ruling on this matter as it affects many municipalities
in the province due to the numerous amalgamations which have taken place.
The first step in the process is for a Community of Interest to be established. For this to be
established, the existing criteria required a minimum of 60% long distance calling between two
(2) telephone exchanges. Under the new criteria, the CRTC will accept requests from the
appropriate local, municipal or regional governments as evidence of the Community of Interest.
By adopting the recommendations contained within this report, Bell Canada will commence the
necessary process. It is anticipated that the process will take approximately one year to
complete.
During the meeting with Bell Canada, the issue of separating Courtice from the Oshawa
telephone listings was discussed. Bell Canada has sold the telephone books to Actimedia and
are therefore not looking after the listings any longer. This matter will be followed up with a
representative of Actimedia and reported on at a later date.
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
February 3,2003
COD-004-03
By-law #
File #
Report #:
Subject:
CL2002-27, Green Road Storm Sewer Installation
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report COD-004-03 be received;
2. THAT John Bianchi Grading Limited, Bolton, Ontario with a total bid in the amount of $511,491.12
(Including G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2002-27, be awarded the contract for the Green Road Storm Sewer
Installation;
3. THAT the funds required in the amount of $380,000.00 be drawn from the Engineering Capital
Account #7205-02004-0261;
4. THAT the additional funds in the amount of $50,000.00 be charged to the 2002 Capital Budget
Account # 7205-02004-0261 for the Green Road Storm Sewer (total project cost of $588,000
including the following: net GST, construction of Green Road storm sewer, additional works for the
Kaitlin Group, design, contingency less $380,000 identified in the 2002 Capital Budget less
$158,000 from developer, the Kaitlin Group for the additional works);
5. THAT the financing of the additional cost of $50,000.00 be $45,500.00 from the Development
Charge Roads and Related Reserve Fund and $4,500.00 from the Developer the Kaitlin Group.
6. THAT the additional works for the Kaitlin Group, in the amount of $158,000.00, included in the
total project cost of $588,000.00 to be fully recovered and is supported by a Letter of Credit from
the developer, the Kaitlin Group;
THAT the attache
the necessary e
-law marked Schedule "An authorizing the Mayor and the Clerk to execute
ent be approved.
7.
Franklin Wu,
Chief Administrative Officer
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Submitted by:
MM\LAB\km
. Marano, H.B.Sc., C.M.O.
7tl~re~ce.
U/_-
A.S. Cannella, C.E.T.
Director of Engineering Services' 1 2 0 1
REPORT NO.: COO.Q04.Q3
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the, Green Road Storm
Sewer Installation, within the Municipality of Clarington, as required by the Engineering Department.
, Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently,
tenders were received and tabulated as per Schedule "B" attached.
As identified in the attached letter from Totten Sims Hubicki, marked Schedule "C", the project had a
number of options.
The t~tal project costs required, including final design and tendering, contract administration,
contingency and net GST, as detailed in the letter from Totten Simms Hubicki, is estimated at
$588,000.00. Included in this total project cost is $158,000.00 for additional work for the developer,
The Kaitlin Group, which will be paid for through invoicing or the Municipality holds letters of credit
from The Kaitlin Group.
The budgeted portion of the project exceeds the 2002 budget allocation of $380,000.00 by $50,000 as
identified on page 250 of the Capital Budget. It is therefore recommended, that the additional
financing funds of $50,000 be from the Development Charge Roads and Related Reserve Fund, in
the amount of $45,500.00 and from the developer, The Kaitlin Group, in the amount of $4,500.00, and
the costs be charged to the 2002 Capital Budget account # 7205-02004-0261. The developer has
agreed to these additional charges.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be referred
to the Director of Engineering Services.
After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki
and Purchasing, it was mutually agreed that the low bidder, John Bianchi Grading Limited, Bloton,
ON, be recommended for the contract for the, Green Road Storm Sewer Installation.
"
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
'1202
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Schedule" An
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON
BY-LAW 2003-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and John Bianchi
Grading Limited, Bolton, Ontario, to enter into agreement for
the ,Green Road Storm Sewer Installation
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON H,EREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, John Bianchi Grading Limited, Bolton, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "An form part ofthis By-law.
By-law read a first and second time this day of
,2003.
By-law read a third time and finally passed this day of
,2003.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
I 1203
q!Jl-ilJgton
$457,907.47
$474,138.47
$476,644.34
$493,486.89
$503,688.91
$514,815.95
$527,122.42
$577,457.07
$721,186.83
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Municipality of Clarington
SCHEDULE "B"
BID SUMMARY
TENDER CL2002-27
GREEN ROAD STORM SEWER CONSTRUCTION
o ticn A - 0 en Channel Throu h Kaitlin Lands
Cobourg Development Services Limited, Cobourg, $425,807.57
ON
Hard-Co Construction Ltd., Whitby, ON
B.N. Fenton Construction Ltd., Courtice, ON
John Bianchi Gradin Limited, Bolton, ON
Fernview Construction Limited, Bolton, ON
Dom-Meridian Construction ltd. ,Mississau a, ON
Ron Robinson ltd., Bowmanville, ON
Drainstar Contractin Ltd., Concord, ON
Elirpa Construction & Materials Limited, Pickering,
ON
$418,498.47
$423,144.34
$443,410.89
$463,242.91
$473,406.95
$462,408.82
$516,467.07
$649,550.33
o tion B - Storm Sewer Throu h Kaitlin lands
John Bianchi Gradin Limited, ,Bolton, ON $461,415.12
Cobourg Development Services Limited, Cobourg, $481,822.07
ON
Dom-Meridian Construction Ltd., Mississau a, ON
Fernview Construction Limited, Bolton, ON
B.N. Fenton Construction Ltd., Courtice, ON
Hard-Co Construction Ltd., Whitb ,ON
Drainstar Contractin ltd., Concord, ON
Ron Robinson Ltd., Bowmanville, ON
Elirpa Construction & Materials Limited, Pickering,
ON
· 1204
$473,676.59
$492,511.16
$487,357.72
$494,280.11
$493,862.25
$533,096.93
$679,069.89
$511,491.12
$513,922.07
$515,085.59
$532,957.16
$540,857.72
$549,920.11
$554,852.25
$597810.53
$750,706.39
H:\BIDSUMM\2002\CL02-27.DOC
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January 13, 2003
Schedule "C"
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario. LIC 3A6
Dear Ms. Birkett:
Re: Green Road Storm Sewer Installation, Under CPR Structure 165.46,
Belleville Subdivision, BowmanviUe, Municipality of Clarlngton
Contract No. CL2002-27
Tenders for the above project were opened at the Municipal Offices on Friday, November 15,2002 at 2:15
p.m. The bids received, inclusive of GST, are summarized as follows:
Contractor Total Cost Total Cost
Without Liner With Liner
Option A - Open Channel Through Kaitlin Lands
Cobourg Development Services Limited Cobourg, ON $425,807.57 $457,907.57
Hard-Co Construction Ltd. Whitby, ON $418,498.47 $474,138.47
B.N. Fenton Construction Ltd. Courtice, ON $423,144.34 $476,644.34
John Bianchi Grading Limited Bolton, ON $443,410.89 $493,486.89
Femview Construction Limited Bolton, ON $463,242.91 $503,688.91
~om-Meridian Construction Ltd. Mississauga, ON $473,406.95 $514,815.95
Ron Robinson Ltd. Bowmanville, ON $462,408.82 $527,122.42
Drainstar Contracting Ltd. Concord, ON $516,467.07 $577,457.07
Elirpa Construction & Materials Limited Pickering, ON $649,550.33 $721,186.83
Option B - Storm Sewer Through Kaitlln Lands
John Bianchi Grading Limited Bolton, ON $461,415.12 $511,491.12
Cobourg Development Services Limited Cobourg, ON $481,822.07 $513,922.07
Dom-Meridian Construction Ltd. Mississauga, ON $473,676.59 $515,085.59
. 1205
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Ms. Lou Ann Birkett, CPP, AMCf
January 13, 2003
ernview Construction Limited Bolton, ON
.N. Fenton Construction Ltd. Courtice, ON
Whitby, ON
. star Contracting Ltd. Concord, ON
on Robinson Ltd. Bowrnanville, ON
Elirpa Construction & Materials Limited Pickering, ON
$492,511.16 $532,957.16
$487,357.72 $540,857.7'4
$494,280.11 $549,920.11
$493,862.25 $554,852.25
$533,096.93 $597,810,53
$679,069.89 $750,706.3
All Costs Include 7%GST
This project had a number of options hinging on two main factors:
1. The necessity or otherwise to provide a liner (casing) for the Jack and Bore pipe under the CP Rail
structure.
2. The choice of pipe or temporary channel for the outlet works from Green Road east on future
Aspen Springs Drive.
Following considerable discussion with CP Rail Staff, it has been decided that a lineris required. The
Developer, the Kaitlin Group, has also decided on the option of a piped outlet. The Kaitlin decision
eliminates Option 'A'.
As a consequence, John Bianchi Grading Limited has provided the low bid at $511,491.12 for Option 'B',
with liner. We recommend that the contract be awarded to John Bianchi Grading Limited.
The low bidder's tender has been reviewed and is in order. We have checked references supplied by John
Bianchi Grading Limited and have received very favourable comments on the performance and co-
operative nature of this company. Some projects completed for the referenced owners had similar content
to the Green Road contract. References include the Region of Peel and Candevcon Engineering.
Due to the requirement for a liner for the Jack and Bore part of the works, the budget for the Green Road
Storm Sewer portion of this project has been exceeded by $50,000.00. A detailed cost apportionment is
attached.
Additional funds required to complete the project in accordance with the original cost breakdown provided
in the 2002 Capital budget can be obtained from the following sources:
· $45,500 from the Development Charges Reserve Fund ( Roads and Related)
· $4,500 as an additional contribution from the Kaitlin Group for the Non-Development Charge portion
of the project.
, 1206
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Ms. Lou Ann Birkett, CPP, AMCT
January 13,2003
3
It is now in order to release deposits to all builders except the low and second low, Cobourg Development
Services Limited.
Should you require any additional information, please contact the undersigned.
Yours truly,
William McCrae, P .Eng.
Senior Project Engineer
WMc/ym
P:291441ConesplI9422,doc
Cc: Mr. A. S. Cannella, C.E.T.
Ms. Leslie Benson, P. Eng.
. , 207
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REPORT
FINANCE DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
MONDAY, FEBRUARY 3,2003
Resolution #:
Report #: FND-004-03
File #:
By-law #:
Subject:
BEAUBIEN - PROPERTY ASSESSMENT AND
CLASSIFICATION REVIEW
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-004-03 be received for information; and
2. THAT a copy of this report be forwarded to The Honourable Janet Ecker, Minister
of Finance.
Reviewed byQ ~-~
ranklin Wu,
Chief Administrative Officer.
NT/LG/hjl
1 30 1 -,
REPORT NO.: FND-004-03
PAGE 2
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Background:
On December 9, 2002, Council requested staff in the Finance Department to provide a
summary report on Marcel Beaubien's Property Assessment and Classification Review.
On November 29, 2002, the Ministry of Finance released Marcel Beaubien's second
and final report on Property Assessment and Classification Review. Mr. Marcel
Beaubien's, MPP for Lambton-Kent-Middlesex, first report, released April 2, 2001, dealt
primarily with the governance and structure of the Ontario Property Assessment
Corporation which is now known as the Municipal Property Assessment Corporation.
Mr. Beaubien's mandate for his final report was to review the following issues:
- The number, scope and definition of the property classes and sub-classes;
- The assessment methodology applied to unique properties; and
- The linkages between assessment classifications and related public policy
objectives of the Government of Ontario.
The following is a summary list of Mr. Beaubien's final report recommendations that are
of particular interest.
Recommendations:
1. That the Appeal powers not be conferred upon upper-tier municipalities.
Comments:
The upper tier municipalities requested to have the right to appeal property
assessments. Presently, lower tier and single tier municipalities only have the
right to initiate property assessment appeals and generally the lower tier
municipalities are satisfied with the status quo as giving appeal rights to the
upper-tier municipalities may introduce unnecessary duplication. The downside
is that upper-tier municipalities are less likely to share in the costs of significant
appeals.
2. Features of a property which are designed for environmental protection or
pollution control not be subject to additional assessment.
Comments:
In this recommendation, structures used to protect the environment or for
pollution control are being recommended not to be assessed. In many cases,
pollution control equipment is already exempt, it is alterations to the landscape
that are of issue.
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REPORT NO.: FND-004-03
PAGE 3
3. That the Province not take action to require MPAC to assess all occupants
of exempt properties.
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Comments:
The Province is putting the onus on the municipalities to identify taxable tenants
in exempt properties within their boundaries and for the municipalities to notify
MPAC. The intention is also that for owners such as a municipality, that a
management agreement would not convey the degree of control over the
premises that is required for the law to view someone as an assessable
occupant. Staff is supportive.
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4.
That changes are not to be made to the classification of gravel extraction
sites.
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Comments:
Currently, the area under active excavation (working face) is included in the
industrial property class and the unused areas beyond the working face are
included in the residential property class. There were some proposals to bring all
of the licensed sites into the industrial class, but this was not supported, the
Beaubien review. Staff would recommend that a proportionate scale be
introduced to recognize areas in the immediate vicinity of the working face as
well as lands that are prepared for extraction (ie. cleared, etc.).
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5.
Recommended changes to the definition of the Industrial Class in respect
to the Research and Development, Zoning clauses and the meaning of
Manufacturing.
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Comments:
The recommendation is for the Research and Development facilities to be
removed from the industrial property class to the commercial property class.
This should be further refined to reflect "pure" research and development rather
than further refinements of existing products. The definition would be crucial in
this instance.
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The recommendation for Zoning is that businesses located in commercially-
zoned areas are not to be included in the industrial property class. This would be
very detrimental to municipalities province-wide as the definitions of commercial
and industrial are different for zoning purposes than assessment purposes.
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The recommendation to delete the phrase "in connection with" and "producing or
processing anything" from the definition of industrial class would be extensive
and far reaching. The intent was to assist print shops, software developers, and
other types of businesses who were inadvertently caught in the definition of
industrial. The solution presented, however, would significantly reduce the
portions of properties held by large scale industrial companies currently in the
industrial class. Staff are recommending that these provisions not be pursued
further.
1303
REPORT NO.: FND-004-03
PAGE 4
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6. That the multi-residential property class be combined with the residential
property class.
Comments:
It is part of the Province's long term goal of having multi-residential and
residential properties taxed at consistent rates and to encourage the
development of more rental housing units. However, current tax policy is
gradually reducing the burden on multi-residential property owners and they are
protected by the capping program. This recommendation could significantly
increase the residential tax rate. This goal will be achieved over time and
therefore, staff do not feel this recommendation should proceed.
7. That the retirement homes be included in the residential property class.
Comments:
This recommendation is for the retirement homes to be removed from the multi-
residential property class to the residential property class. This pertains to
whether the lack of in~suite kitchens indicate that they are not self-contained units
and therefore don't qualify as multi-residential units.
8. That upper-tier and lower-tier municipalities be given the option of
increasing the number of units (above seven) that trigger eligibility for
inclusion in the multi-residential property class within their boundaries.
Comments:
Presently, properties that have more than six self-contained residential units are
included in the multi-residential property class. It is felt that small buildings with
two or three stories should not be taxed at the same tax rate as large high-rise
buildings. The municipal sector has made a proposal to increase the threshold
from six to twenty units for the multi-residential class. Increasing the unit
threshold would shift a controlled number of properties from the multi-residential
class to the residential class and represents a way for municipalities to facilitate a
gradual transition of eliminating the multi-residential class. It is felt that the
municipalities should set the unit threshold because the municipalities are in the
best position to know the level of attrition from the multi-residential class that is
manageable and appropriate for their local circumstances.
9. That there be only one 25,000 square foot threshold applied to each parcel
of land on which there are one or more buildings that are eligible for
inclusion in the office building or shopping centre classes.
Comments:
The intention of the 25,000 square foot threshold was to maintain smaller
properties within the commercial tax class and was assumed that municipalities
would set higher tax rates for the office building and shopping centre classes
than the commercial class.
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REPORT NO.: FND-004-03
PAGE 5
Applying multiple 25,000 square foot thresholds to a'single property would defeat
the intention of the thresholds which was to maintain the smaller properties within
the commercial class, not to augment the portion of larger properties that would
be included in the commercial class. Staff is therefore supportive of this
recommendation.
10. That the Province will not intervene in the methodology of assessing race
tracks and golf courses at this time. That the owners of race tracks and
golf courses continue with the process of reaching a consensus on the
assessment methodology issues with MPAC.
Comments:
MPAC applied a new income strategy for assessing the land component of golf
courses in the 2001 reassessment year. This new income strategy resulted in
significantly higher assessments for many golf courses. This new income
strategy divides the golf course assessments into three (3) components: a prime
time greens fee, an estimated number of rounds played during the year, and a
"greens fee multiplier" which is based on golf course property sales. The golf
course owners are dissatisfied with this new income strategy because they feel it
does not accurately or fairly reflects the value of their respective courses. The
greens fees and number of rounds played were based on model courses instead
of their actual golf courses.
11. That the graduated tax rate mechanism, currently optional, be made
mandatory for the commercial property class. This mechanism would
require municipalities to apply lower tax rates to smaller and lower-valued
properties.
Comments:
Under section 368.2 of the Municipal Act, there is a graduated tax rate
mechanism that may be applied to commercial or industrial property classes
which allows upper-tier and single-tier municipalities to establish up to three
bands of assessment and to set different tax ratios for each band. The
municipalities would determine the thresholds of assessed value for each band
and the tax ratios for each band. It is thought that the graduated tax rate
mechanism is the most efficient means of delivering property tax relief to small
businesses. This mechanism avoids the need to define eligible properties
because all properties in the class are eligible and treats all properties fairly and
equally as every property in the class would benefit from the reduced tax rate on
the same portion of its assessment.
It is recommended that the Province prescribe criteria for a minimum threshold
and a maximum tax rate for the first band of assessment to ensure the intent of
the program is not defeated by the creation of an artificially low assessment or
high tax rate on the first band.
1305
REPORT NO.: FND-004-Q3
PAGE 6
12. That the tax treatment of for-profit private schools not be changed at this
time.
Comments:
Currently, for-profit schools are assessed at commercial property tax rates, the
same as other for-profit businesses. The owners of these schools are seeking
tax relief that their counterparts - public and non-profit schools receive and to
provide tax fairness to the parents of their students. It is anticipated that the new
education tax credit will move towards addressing inequities. Staff would support
this recommendation.
13. That all residential units located in trailer parks, campgrounds, and land
lease communities will be assessed and taxed at the residential property
class rate if they meet the permanency criteria test.
Comments:
Under the moratorium policy imposed over a decade ago, the residences in
mobile home parks that are zoned for year-round use have been assessed, but
residential units that are zoned as being seasonal usage have not been
assessed just the land has been assessed. As a result, many trailers have not
been assessed which has leaded to recent court challenges about the
assessability of all residential trailer units.
MPAC proposes the following criteria test to see if all residential units located in
trailer parks, campgrounds, and land lease communities are assessed and taxed
at the residential property tax rate if they exhibit the characteristics of
permanency.
. Unit not licensed for road travel or for towing behind a passenger vehicle;
. Unit can only be moved to another site with a special vehicle and an oversize
permit;
. Permanent connections are in place for water, electricity, and waste disposal.
This proposal would ensure consistency in the treatment of residential units.
14. That MPAC will not be required to issue omitted assessments for
residential units in trailer parks, campgrounds, and land lease communities
that have not been assessed prior to 2003 due to the moratorium policy
that was previously in effect. Therefore, it is recommended that the
Assessment Act be amended to create a limited exception to the omitted
assessment rules to address this particular situation.
Comments:
The residential units in the trailer parks, campgrounds and land lease
communities may be assessed retroactively because under the Assessment Act,
MPAC must add properties to the assessment roll for the current year and two
previous years when it is determined that the properties were erroneously
omitted from the assessment roll.
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REPORT NO.: FND-004-03
PAGE 7
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15. That mandatory capping of assessment related tax increases to be
reviewed.
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Comments:
The Province imposed mandatory capping on property tax increases for
commercial, industrial, and multi-residential properties to mitigate the impacts of
the 1998 property tax reform. The municipalities support the implementation of
CV A and the municipalities would like to see the mandatory caps terminate by a
fixed date in the future so that CVA can be fully implemented. It is recommended
that the Province conduct a quantitative analysis to study the impact that
taxpayers would experience if there were no mandatory caps in place. It is also
recommended that the Province review the progress that has been made in each
municipality towards achieving full CV A since 1998.
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16. That zones be created in which property tax incentives could be provided
to businesses that construct new buildings or expand existing facilities.
Comments:
This was announced in both the speech from the Throne and the Ontario Budget
speech.
17. That a requirement to submit applications for inclusion in the farm property
class be maintained. However, it is recommended that the deadline be
changed to December 31st of the taxation year in question.
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Comments:
This will assist farmers who purchase land after the deadline or those who may
miss the current deadline (April 30th to June 30th).
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18. That MPAC develop a test to isolate farm lands within urban shadows to
ensure that their assessed values are not higher than the assessment rate
per acre for similar lands outside the urban shadow area.
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Comments:
This will assist in maintaining farm operations in areas under growth pressures.
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19. a) That activities characterized as IIprimary agricultural production" on
farm property be included in the farm property class.
b) That activities characterized as IIvalue-retention activities" on the
farm property be included in the residential property class, off the farm
property be included in the commercial class.
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c) That activities characterized as IIvalue-added activities" carried out
on or off the farm property be assessed at commercial or industrial
classes.
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REPORT NO.: FND-004-03
PAGE 8
d) Grain elevators off farm property to be commercial class.
e) Storage facilities off farm property, owned by farmers for produce
storage, to be in residential class.
Comments:
The intention is to bring clarity, consistency and equity to the tax treatment of
farm operations.
Summary:
Staff respectively recommends that a copy of this report be forwarded to the Minister of
Finance therefore illustrating to the Government of Ontario that the Municipality of
Clarington is an active participant in legislative issues affecting the residents within its
boundaries.
Copies to be forwarded to:
The Honourable Janet Ecker
Minister of Finance
ih Floor, Frost Building South
7 Queen's Park Crescent
Toronto, Ontario
M7A 1Y7
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0608
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REPORT
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ADMINISlRA liON
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Meeting:
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Report #:
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GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
January 29, 2003
ADM01-03
File #:
By-law #:
Accommodation and Conference Centre Study for Clarington
III.
RECOMMENDATIONS:
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III.
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THAT Report ADM01-03 be received;
THAT The Municipality undertake a Feasibility Study for a Hotel Accommodation and
Conference Centre;
THAT the Chief Administrative Officer be authorized to enter into an agreement with
INAC Services Limited for the purpose of securing Provincial matching dollar funding to
finance the completion of the Accommodation and Conference Study for the
Municipality of Clarington and its partners;
THAT the Municipality's 16.67% share of the study's cost be drawn from the Industrial
& Economic Development Reserve Account; and,
THAT the attached draft Request for Proposal be finalized by staff for circulation with
the award of the proposal being conditional upon receipt of Provincial funding.
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Submitted by: Franklin Wu,
Chief Administrative Officer
FW*jla
Attachment: RFP _ Consulting Services ..with respect to a Feasibility Study for Hotel
Accommodation and Conference Centre
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-5717
, 1 401
REPORT NO.: ADM01.Q3
PAGE 2
1.0 BACKGROUND
On December 9,2002, the Communications & Tourism Division was contacted by Ms.
Charlene Gordon an associate of INAC Services Limited. Ms. Gordon's purpose was to
interview the Manager of Communications & Tourism regarding the Municipality's potential
participation in a marketing study being investigated by Mosport International Speedway - a
significant Clarington tourism attraction. Ms. Gordon and INAC Services Limited have been
retained by Mosport for the purpose of securing Provincial funds to finance the implementation
of a detailed marketing study to assist Mosport (and Bridgestone/Firestone Racing Academy)
increase their share of the American motor sport market.
, During the telephone conversation, a question was raised regarding barriers to attracting
American visitors to the Clarington community. The Municipality's concern regarding the lack
of adequate accommodation and conference space is quite well known. Ms. Gordon stated
that the funding being investigated would provide funding for a study of this nature and that, if
the Municipality was interested, this study could be incorporated into the overall funding
application identifying Mosport International Raceway and the Municipality of Clarington as
partners. This partnership would enhance the overall attractiveness of the application as it
demonstrates a broad basis of community support.
2.0 PROPOSAL
The Province of Ontario operates on an April 1 st to March 31 st fiscal year. This means that
there is opportunity to submit a proposal for funding prior to the completion of the Province's
2002 financial year. With this in mind, a "Project Registration Form" has been prepared for the
Ontario Ministry of Agriculture, Food and Rural Affairs for consideration under the Rural
Economic Development (RED) program. The objective of the Accommodation and Conference
Centre Study is defined as follows:
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REPORT NO.: ADM01.Q3
PAGE 3
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'The proposed accommodation and conference facilities review will assess both
the types and the amount of visitor accommodation and conference services
currently available in the Municipality of C/arington as well as identifying gaps.
Such a review is particularly critical not only in terms of accommodating the large
crowds attending events at Mosport International Speedway, but also in view of
C/arington's success in being considered as the potential site for the International
Thermonuclear Experimental Reactor (ITER). Future visitor traffic to the area
could increase dramatically. High quality accommodation with a wide range of
amenities will be expected. The results of the review will enable the private
sector in the Municipality of C/arington to develop appropriate action plans."
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As the Province is only interested in receiving one application, and on the advice of the funding
consultant, the Municipality's Accommodation and Conference Centre Study has been
incorporated into the application being submitted on behalf of Mosport International Speedway,
Bridgestone/Firestone Racing Academy; and the Clarington Board of Trade. The funding
consultant, INAC Services, is paid a percentage based on the total amount of funding that is
secured on the behalf of the partnership. Also, given that there is more than one partner and
more than one study being carried out, the funding consultant will be responsible for collecting
all documentation from each partner and producing a single financial report to be submitted to
the Province in agreement with the requirements of the funding process.
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3.0 CLARINGTON'S INVOLVEMENT
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The Municipality's involvement with this project is as the lead organization for the purpose of
the Accommodation and Conference Centre Study only. In this capacity, the Municipality will
co-ordinate the process of retaining and liaising with the consultant selected to organize and
implement the study.
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REPORT NO.: ADM01-Q3
PAGE 4
A study of this scope generally costs in the neighbourhood of about $ 20,000 - $ 40,000 but
with the anticipated Provincial matching funding (50% of total expenses), the cost of the study
becomes significantly reduced. The Municipality has a vested interest in the completion of this
study especially with the prospect of the ITER project being awarded late summer or early fall.
Existing business conditions enable the Municipality to seize this opportunity and to get this
study completed quickly and efficiently. At this time there are two separate stakeholders who
already own property adjacent to Highway 401 and have expressed an interest in attracting
hotel investment. They have also confirmed their interest in participating (financially) in this
project - the Municipality and the two development interests would each contribute 16.67% of
the study costs. By equalizing the cost of the study, each partner would be responsible to
contribute approximately $ 5,000 to the completion of the study. This makes the whole process
and end result extremely cost effective. A Steering Committee for the study would comprise of
the Chief Administrative Officer, the Director of Development Services, the Manager of
Communications & Tourism and the Business Development Manager of the Clarington Board
of Trade.
4.0 CONCLUSION
The lack of adequate accommodation space in the Municipality of Clarington is a fact and is a
major impediment to our economic development efforts. Unfortunately, from an investment
attraction perspective, it is unsubstantiated as there is no documentation to support or refute it.
The availability of potential Provincial funding to cover 50% of the total study cost plus the
availability of a private partnership to cover the balance of the project, supports the concept
that now is the time to complete the Accommodation and Conference Centre Study. By doing
this, the Municipality positions itself to step-up its efforts to attract new hotel investment.
Should the ITER bid be confirmed to the Clarington location, the need for this study will be
heightened immensely. Even without ITER, the increase in quality accommodation space will
have a sizeable impact on the local economy in the form of jobs (seasonal and full-time) and
new investment opportunities for interested stakeholders.
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REPORT NO.: ADM01-03
PAGE 5
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Council is being asked to authorize the Chief Administrative Officer to proceed with the
arrangements with the funding consultant, Ms. Charlene Gordon, and INAC Services. Council
is further being asked to approve, forthwith, the attached draft Request for Proposal so that it
can be finalized and forwarded to Corporate Services - Purchasing Division for circulation.
The RFP is necessary to enable the Municipality to find a qualified consultant to organize and
implement the Accommodation and Conference Centre Feasibility Study. Again, if the funding
application is not approved, the Request for Proposal will not be awarded unless an alternate
source of funding can be located and confirmed.
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ATTACHMENT
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REQUEST FOR PROPOSALS
Consulting Services to the Municipality of Clarington
with respect to a Feasibility Study for
Hotel Accommodation and Conference Centre
Backl!round
To match description in report
Purpose of Study
To review the 10.
new hotel acco
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To review the loc
a Conference Cen
cting
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Objectives
The following should be considered as a general outline, and not in any way limit the study
to only those objectives listed. Furthermore the order does not infer any priority or ranking
of the objectives.
a) Hotel
The consultant shall undertake an assessment of the local and regional market to
determine the existing supply and demand for hotel accommodations. Of note, Mosport
International Speedway has identified the lack of accommodation in the area as a major
impediment to expanding into market competitiveness. The assessment shall, among
other things, identify existing supply by facility quality and amenities offered with the
accommodation. The study shall also identify, the historical occupancy and room rate
trends and market segmentation, as well as occupancy patterns of the market utlilizing
existing facilities.
Using the data collected on existing facilities, the consultant shall prepare a forecast of
hotel accommodation demand. The forecast should identify the viability, size and
quality of new hotel accommodations, with and without ITER, locating in Clarington.
In addition, the forecast should consider future competition in the local and regional
market. The study should also identify the impacts of constructing a conference
centre/banquet facility in conjunction with new hotel accommodations.
The consultant will be responsible for analyzing the financial viability of new
accommodations in Clarington, detailing the return on investment including a timeline.
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II.
In addition, the financial analysis should include a detailed revenue and expense
analysis. Lastly, the study should identify the impact on existing hotel accommodation
facilities in Clarington.
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b) Conference Centre
The consultant shall undertake an assessment of the local and regional market to
determine the existing supply and demand for conference! and banquet facilities.
Ii.
The consultant shall prepare a demand forecast for conference banquet facilities. The
forecast should identify the floor area that can be supported for such a facility and
should consider any future competition in the local and regional market. The forecast
should identify the viability of a conference centre development with and without ITER
locating in Clarington.
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The consult~t is re uired to review market trend
an appropriate; or ~ra In. ce and b J
!he s~dy s?al ~ ,',. alyze tIf,"',.' b~!,~,: e, co,"~' truc "',~" "a co . ~~ ,and I, uet centre
m COnjunctIOn : th hot 'ac~.r.ouezus a ~-~ facIlIty. .'
The study should identify location factors that may impact the viability of a conference
and banquet centre.
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The consultant will be responsible for analyzing the financial viability of a conference
and banquet centre in Clarington, detailing the return on investment for a minimum five
(5) year timeframe. The financial analysis should include a detailed revenue and
expense analysis. In addition, the study should identify the impact on 'existing facilities
in Clarington.
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Meetin2:s
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Two (2) meeting with the Accommodations and Conference Centre Feasibility Steering
Committee. One start up meeting and one to review the draft final report
Ir.
Deliverables
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. Preparation and submission of ten (10) bound copies ofa draft written report.
. Preparation and submission of ten (10) bound copies of the final written report.
. Electronic version of final written report in MS Word.
. Twenty (20) copies of final report on CD Rom in PDF format (Adobe Acrobat).
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Work Proe:ram
The consultant shall identify a work program and outline their approach to meeting the
Study objectives. The Study is to be completed no later than ,2003.
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Qualifications and Per Diem Rates
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Fun dine:
The award of this contract is dependent upon receipt of funding from various sources,
including a Rural and Economic Development grant
RFP Tender Date:
RFP Closing Date:
Evaluation:
Interviews if required
Award
February 17,2003
March 7, 2003
March 10 to 14, 2003
March 17 to 21, 2003
March 24, 2003 subject to funding
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Antici
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