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Home My WebLink About01/06/2003 - - ~{FKiDgron - - - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: JANUARY 6,2003 9:30 A.M. - TIME: - PLACE: COUNCIL CHAMBERS 1. ROLL CALL - 2. DISCLOSURES OF PECUNIARY INTEREST - 3. MINUTES (a) Minutes of a Regular Meeting of December 2, 2002 301 - 4. DELEGATIONS - No Delegations 5. PUBLIC MEETINGS - (a) Proposed Draft Plan of Subdivision and Zoning By-law Applicant: Veltri and Son Limited - REPORT PSD-001-03 501 (b) Rezoning Application - Applicant: Ontario Independent Crematoriums Ltd. REPORT PSD-002-03 503 - - - ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON - 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379 .. G.P.& A. Agenda - 2 - January 6, 2003 - - 6. PLANNING SERVICES DEPARTMENT (a) PSD-001-03 - Proposed Draft Plan of Subdivision and .. Zoning By-law Amendment Applications Applicant: Veltri and Son Limited 601 ... (b) PSD-002-03 - Rezoning Application Applicant: Ontario Independent Crematoriums Ltd. 608 .. (c) PSD-003-03 - Monitoring of the Decisions of the Committee of Adjustment for the Meeting of December 5, 2002 616 .. (d) PSD-004-03 - Application for Removal of Holding Symbol Applicant: 1317870 Ontario Limited 622 - (e) PSD-005-03 - Clarington Official Plan Amendment Applicant: G. M. Sernas and Associates on behalf Of Anglo York Industries 628 .. (f) PSD-006-03 - Annual Report on Site Plan Activities 633 .... (g) PSD-007-03 - Year End Report on Apartments-In-Houses 641 (h) PSD-010-03 - Application for Alteration of Designated Heritage .. Structure 182 Church Street, Bowmanville 650 Addendum - (i) PSD-128-02 - Highway 407 Community Advisory Committee 661 .. 7. ENGINEERING SERVICES DEPARTMENT (a) EGD-01-03 - Monthly Report on Building Permit Activity for .. November, 2002 701 8. OPERATIONS DEPARTMENT .. No Reports .. .. ... .. - - G.P.& A. Agenda - 3 - January 6, 2003 - 9. EMERGENCY SERVICES DEPARTMENT - (a) ESD-001-03 - Monthly Response Report - November, 2002 901 10. COMMUNITY SERVICES DEPARTMENT - No Reports - 11. CLERK'S DEPARTMENT (a) CLD-01-03 - Animal Services Monthly Report for the Month - of November, 2002 1101 12. CORPORATE SERVICES DEPARTMENT - (a) COD-001-03 - RFP2002-15, Bowmanville Heritage Conservation District Study 1201 - 13. FINANCE DEPARTMENT - (a) FND-001-03 - List of Applications for Cancellations, Reductions 1301 or Refund of Taxes - 14. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT _ No Reports 15. UNFINISHED BUSINESS - 16. OTHER BUSINESS - 17. ADJOURNMENT - - - ... - .... .. .. .. .... .. .. .. .. .. .. .. .. .. .. ... ... .. ... - - THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee December 2,2002 - - Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 2, 2002 at 9:30 a.m., in the Council Chambers. ROLL CALL - Present Were Mayor J. Mutton Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor J. Schell Councillor C. Trim - - Also Present: Chief Administrative Officer, F. Wu Municipal Clerk, P. L Barrie Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Emergency Services/Fire Chief, M. Creighton Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, M. Knight Stanley - - - Mayor Mutton chaired this portion of the meeting. - DISCLOSURE OF PECUNIARY INTEREST - Councillor Robinson advised that he would be making a disclosure of pecuniary interest with respect to Report COD-061-02. MINUTES - Resolution #GPA-470-02 Moved by Councillor Rowe, seconded by Councillor Schell - THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on November 18, 2002 be approved. - "CARRIED" - Mayor Mutton presented a certificate of participation to the Student Pages', Christine Vajda and Sarah Lack. - Mayor Mutton read the contents of his letter to Chief Kevin McAlpine, Durham Region Police Services, wherein he expressed his strong objection to the cancellation of the Clarington Village Constable Program effective January 6, 2003. - Councillor Trim advised that he attended the Regional Press Conference pertaining to the "Warmth" Program which is in its fourth year. He and Councillor Rowe also attended the official opening of the South wing of the University of Ontario Institute of Technology. 3 0 I - G.P. & A. Minutes PRESENTATIONS - 2 - December 2, 2002 I 1 , Councillor Trim also attended the sod breaking for the expansion of Bethesda House. Councillor Rowe advised that this will be Jacquie Mcinnes's last meeting as reporter for Metroland and suggested that Council send a thank you letter for her five years spent covering the meetings of the Municipality. 1 Councillor MacArthur advised that he attended the Christmas open house for the Clarke Museum which was extremely well attended. - I ! .. (a) Bernie Kuslikis, Manager, Plant Operations, John Thompson, Superintendent, Durham Region Works Department, Elaine Collis, Biosolids Coordinator, Skip Ambrose and Bob Campsal _ Elaine Collis was introduced and made a power point presentation highlighting the following: - . Biosolids Management Program - how the program works - guidelines certificate of approval contract with Courtice Auto Wreckers; and - nutrient management program . Contractor identifies - Region Inspects digital air photos are used region monitors spreading of operations .. MOE (Ministry of Environment) approves the site applications; monitors and enforces guidelines . Best Management Practices "'" biosolids quality Sewer Use By-law consistency equipmenUoperators ... storage site maps spreading considerations - - crop to be grown - application raid - weather and soil conditions - tile drainage - - topography . GPS recording of application area . Benefits of utilizing biosolids farmer - nutrients ... - organic matter - water - aeration/tillage of fields ... - value equals $50.00 - $150.00/acre residenUmunicipality society ... . Concerns/Risks ground water and surface water quality odour pathogens; and .. metals and organic contaminants. 302 ... ... - G.P. & A. Minutes PRESENTATIONS CONT'D. - - - (b) - (c) - - - DELEGATIONS - - - - - - - - - - - - 3 - December 2, 2002 Members of Council advised that the certificate of approval and site maps are sometimes not received by the municipality and suggested that improved communication and signage be reviewed. It was suggested that a schedule of biosolids spreading program be forwarded to the municipality and that a member of municipal Clarington staff be allowed to sit on a Regional Biosolids Management Program Committee. Mayor Mutton presented the Certified Municipal Manager III Designation Certificate Pin to Marie Knight Stanley, Deputy Clerk, awarded by the Ontario Municipal Management Institute and congratulated her on this achievement. Lou Ann Birkett and Steve Grigg - Presentation regarding the Corporate Health and Safety Annual Report ADM-09-02. Lou Ann Birkett highlighted the accomplishments of the Health and Safety Committee during the year 2001/2002 and stated that regular attendance of Department Heads on a rotating basis has been extremely successful and mutually beneficial. This process will be continued in the years 2002/2003. She introduced the new co-chairs of the Health and Safety Committee, Gord Weir and Rob Groen. (a) Frank Feldman, Kiradaar (Ont.) Inc., 7 Director Court, Unit 104, Woodbridge, L4L 455 - Report PSD-129-02 appeared on behalf of Kiradaar (Ont.) Inc., circulated a proposed residential draft plan and expressed three major concerns: 1) the east and west side of his clients' property will be land locked with no road frontage 2) the lotting set out in the report requires 15 metre frontages instead of the current 12 metre minimum which adheres to the current zoning. 3) the neighbourhood plan envisages a swap of land with the neighbours and no discussions have taken place on how the neighbour will react. In his estimation the current configuration conforms to the Municipality's Zoning by-law. (b) Dr. L. D. Rackham and Ted Barnoski, 164 Foster Avenue, Belleville, K8N 3P8 - re: Report PSD-129-02 advised prior to the meeting that they would not be in attendance. Resolution #G P A-4 71-02 Moved by Councillor Trim, seconded by Councillor Schell THAT the following two delegations be added to the agenda: Dave and Pearl Rickard regarding Report PSD-129-02 and Angela and Guy Pugliese regarding Report EGD-51-02. "CARRIED" 303 G.P. & A. Minutes DELEGATIONS CONT'D. (c) (d) - 4 - December 2, 2002 Bryce Jordan, G M Sernas and Associates, 110 Scotia Court, Unit 41, Whitby, L 1 N 8Y7 - re: Report PSD-129-02 appeared on behalf of Foster Creek Developments and stated that his client understands and wants to work with staff to meet the Municipality's requirements. The major concern is with the location of the school and this is why he request approval of the official plan. His concern is the requirement of a 7.5 metre requirement for a side yard which, in his view, is a little excessive. John Wells, Courtice Area Ratepayers Association, 15 Firwood Avenue, Courtice, L 1 E 1 P6 regarding the development of the South Courtice Industrial/Employment area circulated a document entitled "Report to the Municipality of Clarington on the Courtice Area Ratepayers Association presentation to the Durham Region Works Committee of November 20,2003 pertaining to the development of the South Courtice Industrial Area. He advised that the Courtice Area Ratepayers Association (CARA) asked the Works committee to consider, with the construction of the Courtice Sewage Plant, installing fibre optic cables at the same time as the sewer pipes are installed. He noted that this fibre could produce revenue for the Durham Region by leasing its use to the telephone companies, like Bell, AT&T and Rogers. With the location of Bell Canada and the Ontario Power Generation Fibre back bone known, and the linking of the fibre in the Courtice industrial area to it, it could provide broad band communications to the Iter site. Also, by pulling fibre from Highway 2 at Simcoe Street in Oshawa through the sewer up to the University of Ontario Institute of Technology (OIT) it could then link OIT to Iter. (e) Janet Lange, 2 Shoreview Court, Bowmanville, L 1 C 3V2 re: Humane Society of Durham Region - advised prior to the meeting that she would not be in attendance. (f) Dave Rickard, 80 Given Road, R.R. #8, Newcastle, L 1 B 1 L9 Report PSD-129-02 - appeared on behalf of the residents, circulated a copy of his presentation and noted the following concerns: 1) There is not enough distance between the property lines and the proposed residences; 2) There should be a common privacy fence installed to the maximum allowable height along the rear of all properties; and 3) He and the neighbours object to the higher density designation of the homes on King Avenue. (g) Adela and Guy Pugliese, 2179 Boundary Road, Burketon, LOB 1 BO were called but were not present. Resolution #GPA-472-02 Moved by Councillor Schell, seconded by Councillor Robinson THAT committee recess for ten minutes. "CARRIED" The meeting reconvened at 11:40 a.m. 304 I 1 - - - - - - ... ... - - .. ... ... .... - ... .... .. - G.P. & A. Minutes - 5 - December 2,2002 Councillor Schell chaired this portion of the meeting. - PUBLIC MEETING - Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following applications: - (a) St. Anthony of Padua Parish Applicant: Dickinson & Hicks Architects Inc. - The Planning Services Department sent public notice for the rezoning, by first class mail on or before November 1, 2002 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. A public notice was also posted on the property in question. The notice procedure followed is in compliance with the Ontario Regulations made under the Planning Act. - - (a) Report PSD-122-02 - St. Anthony of Padua Parish - The purpose and effect of the application is to rezone the subject lot at 1862 Bloor Street to permit the construction of a 1798 m2 place of worship and a manse. - No one spoke in opposition to or in support of this application. - Ivan Dickinson, Dickinson and Hicks Architects Inc, 285 Broadway, Orangeville, ON L9W 1 L9 displayed a conceptual rendering of the proposed church and noted that a site plan application has also been submitted which provides more information and details. - PLANNING SERVICES DEPARTMENT - St. Anthony of Resolution #GPA-473-02 Padua Parish Applicant: Dickinson Moved by Councillor Rowe, seconded by Councillor Trim & Hicks Architects Inc. THAT Report PSD-122-02 be received; - - THAT the rezoning application submitted by Dickinson & Hicks Architects Inc. on behalf of St. Anthony of Padua Parish, be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and - THAT all interested parties listed in Report PSD-122-02 and any delegations be advised of Council's decision. - "CARRIED" - Rezoning and Site Plan Appl. Applicant: 1413350 Ontario Lim ited Resolution #GPA-474-02 Moved by Mayor Mutton, seconded by Councillor Pingle THAT Report PSD-123-02 be received; - - THAT the rezoning application submitted 1413350 Ontario Limited be approved and the By-law be passed as contained in Attachment 2 to Report PSD-123-02; and 305 - GP. & A. Minutes - 6 - December 2,2002 - PLANNING SERVICES DEPARTMENT CONT'D. Official Plan Amendment Applicant: Tucker Creek Limited - THAT all interested parties listed in Report PSD-123-02, any delegation and the Regional Municipality of Durham Planning Department be advised of Council's decision. - "CARRIED" Resolution #GPA-475-02 .. Moved by Mayor Mutton, seconded by Councillor Rowe THAT Report PSD-124-02 be received; .. THAT Report PSD-124-02 be adopted as the Municipality of Clarington's initial comments with respect to the proposed official plan amendment and zoning by-law amendment applications within the Municipality of Port Hope referred to as Tucker Creek (Port Hope File #2.G.16); .. THAT the Municipality of Port Hope be required to continue to keep the Municipality of Clarington appraised with respect to this application and that all Council decisions with respect to this development be forwarded to the Municipality of Clarington; and .. .. THAT all interested parties listed in Report PSD-124-02 and any delegations be advised of Council's decision. ... "CARRIED" Rezoning Appl. Resolution #GPA-476-02 Applicant: Great Canadian Town Band Moved by Councillor Robinson, seconded by Councillor MacArthur Festival Committee of Adjustment Meeting of November 21, 2002 ... THAT Report PSD-125-02 be received; - THAT the rezoning application submitted by David Climenhage on behalf of the Great Canadian Town Band Festival be approved and the by-law passed as contained in Attachment 2 to Report PSD-125-02; and ... THAT all interested parties listed in Report PSD-125-02 and any delegations be advised of Council's decision. - "CARRIED" ... Resolution #GPA-477-02 Moved by Councillor Trim, seconded by Councillor MacArthur ... THAT Report PSD-126-02 be received; and THAT Council concur with decisions of the Committee of Adjustment made on November 21,2002 for Applications A2002/066, A2002/068 and A2002/069 and that staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. ... - "CARRIED" ... 306 - - G.P. & A. Minutes - 7 - December 2, 2002 - PLANNING SERVICES DEPARTMENT CONT'D. Resolution #GPA-478-02 Bed & Breakfast Establishments - - - - - Official Plan Amendmenthood Foster Creek Developments and Robert Stephenson - - .. ... ... ... - - - ... ... ... Moved by Councillor MacArthur, seconded by Councillor Rowe THAT Report PSD-127-02 be received; THAT Staff be authorized to proceed with a zoning by-law amendment, sign by-law amendment and licencing by-law; and THAT all interested parties listed in Report PSD-127-02 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-479-02 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report PSD-129-02 be received; THAT the application for proposed Clarington Official Plan Amendment, COPA 2000-003 submitted by Foster Creek Developments and Robert Stephenson be approved as per Attachment 2 to Report PSD-129-02 and a by-law to adopt Amendment #30 be forwarded to Council for approval; THAT the Foster- East Neighbourhood Design Plan as contained in Attachment 3 to Report PSD-129-02 be received; THAT the Durham Region Planning Department be forwarded a copy of Report PSD-129-02 and Council's decision; and THAT all interested parties listed in Report PSD-129-02 and any delegation be advised of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTIONS) Resolution #GPA-480-02 Moved by Mayor Mutton, seconded by Councillor Robinson THAT the foregoing Resolution #GPA-479-02 be amended by adding the following wording between the third and fourth paragraphs: "THAT the future zoning for the related plan of subdivision contain provisions to ensure that dwellings on the new lots abutting the north limit of the existing lots fronting on Given Road, east of Massey Drive extension. have a 7.5 metre setback to the common lot line." "CARRIED" (SEE FOLLOWING MOTION) 307 GP. & A. Minutes - 8 - December 2,2002 .. PLANNING SERVICES DEPARTMENT CONT'D. - Resolution #G P A-481-02 Moved by Mayor Mutton, seconded by Councillor Robinson .. THAT the foregoing Resolution #GPA-479-02 be amended by adding the following wording between the fourth and fifth paragraphs: .. ''THAT the portion of the Neighbourhood bounded by King Avenue West, Ruddell Road, Future Street C and future Massey Drive extension be further reviewed by staff to consider the concerns of the residents with respect to the proposed medium density development." .. "CARRIED" .. The foregoing Resolution #GPA-479-02 was then put to a vote and CARRIED AS AMENDED. .. Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT ... Intersection of Old Scugog Road & Boundary Road Resolution #GPA-482-02 Moved by Councillor Schell, seconded by Councillor Rowe ... THAT Report EGD-51-02 be received; THAT the request to install an all-way stop at the intersection of Old Scugog Road and Boundary Road (Boundary Road within Township of Scugog) be denied; .. ... THAT staff, in cooperation with the Durham Regional Police, the Clarington Traffic Management Advisory Committee and the Road Watch Committee pursue the development of a Radar Message Board Educational Program and that funds be provided for the program in the 2003 Current Budget for Council's consideration; and ... THAT the interested parties listed within Report EGD-51-02 be provided with a copy of Report EGD-51-02 and Council's decision. .. "CARRIED" ... Policy Promoting Resolution #GPA-483-02 The Safe Movement Of Farm Vehicles and Moved by Councillor Robinson, seconded by Councillor Schell Equipment ... THAT Report EGD-52-02 be received; THAT the "Policy Promoting the Safe Movement of Farm Vehicles and Equipment" presented in Attachment 2 to Report EGD-52-02 be approved; and .... .. THAT the Municipal Clerk forward a copy of Report EGD-52-02 to the Clarington Agricultural Advisory Committee (CAAC), Clarington Traffic Management Advisory Committee (CTMAC), Durham Regional Police Services arL9 .}t1e- Regional Municipality of Durham for their information. - )Ut) "CARRIED" .. .. - G.P. & A. Minutes - 9 - December 2,2002 - ENGINEERING SERVICES DEPARTMENT CONT'D. Resolution #GPA-484-02 - Aspen Springs Subdivision, Phase 1 Plan 40M-1686 - - - Longworth Avenue Extension - Scugog Street to Regional Road 57 - - - - Moved by Councillor Trim, seconded by Councillor Pingle THAT Report EGD-53-02 be received; and THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Tributary Stormwater Management Works and Water Quality Works constructed within Plan 40M-1686. "CARRIED" Resolution #GPA-485-02 Moved by Councillor Schell, seconded by Mayor Mutton THAT Report EGD-54-02 be received; THAT a copy of Report EGD-54-02 be provided to residents who attended the Information Centre; and THAT the subject project be rescheduled for commencement of construction in the Spring of 2003. "CARR I ED" Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT Resolution #GPA-486-02 - Bowmanville Main Branch Library/MAC Expansion Update - - Confidential Report - Personnel Matter - - Moved by Councillor Schell, seconded by Councillor Rowe THAT Report OPD-014-02 be received for information. "CARRIED" Resolution #GPA-487-02 Moved by Councillor Rowe, seconded by Councillor Schell THAT Confidential Report OPD-15-02 pertaining to a personnel matter be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" - EMERGENCY SERVICES DEPARTMENT There were no items considered under this section of the agenda. - - - 309 G.P. & A. Minutes - 10- December 2, 2002 .. COMMUNITY SERVICES DEPARTMENT Confidential Report - Personnel Matter CLERK'S DEPARTMENT Delegation of Janet Lange - Humane Society of Durham Region .. Resolution #GPA-488-02 Moved by Councillor Rowe, seconded by Councillor Trim .. THAT Confidential Report CSD-17-02 pertaining to a personnel matter be referred to the end of the agenda to be considered at a "closed" meeting. - "CARRIED" .. Resolution #GPA-489-02 .. Moved by Councillor Robinson, seconded by Mayor Mutton THAT Report CLD-55-02 be received for information; and ... THAT Janet Lange be forwarded a copy of Report CLD-55-02. .. "CARRIED" Departmental Chairs Resolution #GPA-490-02 And Vice-Chairs Amendment to Municipal Firearms By-law Municipal Act .. Moved by Councillor Rowe, seconded by Councillor MacArthur THAT Report CLD-057-02 be received; and .. THAT the departmental Chairs and Vice-Chairs be continued for the year 2003. "CARRIED" .. Resolution #GPA-491-02 .. Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CLD-58-02 be received; and ... THAT the by-law attached to Report CLD-58-02 to amend By-law 2001-52 be forwarded to Council for approval. ... "CARRIED" Resolution #GPA-492-02 ... Moved by Councillor Robinson, seconded by Mayor Mutton THAT Report CLD-59-02 be received; and ... THAT one-third of the remuneration paid as annual allowances to the Mayor and Members of Council continue as expenses incident to the discharge of their duties, in accordance with By-law 98-178. .. "CARRI ED" .. 310 ... - G.P. & A. Minutes - - 11 - December 2, 2002 Mayor Mutton chaired this portion of the meeting. - CORPORATE SERVICES DEPARTMENT Resolution #GPA-493-02 Confidential Reports - personnel matter - - - Tourism Oriented Directional Signage (TODS) - - - - - - - - - Port Granby Long Term Low-Level Radioactive Waste Management Report - - - - Moved by Councillor Schell, seconded by Councillor MacArthur THAT Confidential Reports COD-058-02 and COD-059-02 pertaining to personnel matters be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" Resolution #GPA-494-02 Moved by Councillor Rowe, seconded by Councillor Schell THAT Report COD-060-02 be received; THAT Council approve Option #1 outlined in Report COD-060-02 as the municipality's preferred action regarding the existing tourism signage; and THAT the funds required be provided from the 2002 contingency Account 7007-X-298. (SEE FOLLOWING MOTION) Resolution #GPA-495-02 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-060-02 be tabled to allow staff to communicate with the Ministry to renegotiate a contract which is more favourable to the Municipality and report back. "CARRIED" Councillor Robinson stated a pecuniary interest with respect to Report COD-061-02; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Robinson resides within the study area of the Port Granby Long Term Low-Level Radioactive Waste Management Project. Resolution #GPA-496-02 Moved by Councillor Schell, seconded by Councillor Trim THAT Report COD-061-02 be received; THAT the existing contract with Hardy Stevenson & Associates Limited, Toronto, Ontario, for Consulting Services, Port Granby Long Term Low- Level Radioactive Waste Management Project be extended for a 2nd year; THAT, pending satisfactory service and pricing that the contract be extended on an annual basis for a third, fourth and fifth year; 3 1 1 G.P. & A. Minutes - 12 - December 2, 2002 .. CORPORATE SERVICES DEPARTMENT CONT'D. .. THAT the total funds required be expensed to Account #7004-00003-0247; and THAT the By-law attached to Report COD-061-02, marked Schedule "A" authorizing the Mayor and Clerk to execute the agreement be approved. .. "CARRIED" .. FINANCE DEPARTMENT There were no items considered under this section of the agenda. .. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT .. Corporate Health and Safety Program Resolution #GPA-497-02 Moved by Councillor Rowe, seconded by Councillor MacArthur .. THAT the annual report of the Corporate Joint Health and Safety Committee Report ADM-09-02 be received; and .. THAT the revised Corporate Health and Safety Program, Schedule "A" attached to Report ADM-09-02 be approved. "CARRIED" .. UNFINISHED BUSINESS - Presentation of Bernie Kuslikis Resolution #GPA-498-02 Moved by Councillor Rowe, seconded by Councillor MacArthur ... THAT Bernie Kuslikis, Manager, Plant Operations and Elaine Collis, Biosolids Coordinator be thanked for their very informative presentation; and ... THAT staff be requested to report on ways in which the Region of Durham, in conjunction with the Municipality of Clarington can improve lines of communication and achieve greater follow up. ... "CARRIED" ... Delegation of John Wells Resolution #GPA-499-02 Moved by Councillor Robinson, seconded by Councillor Schell ... THAT the delegation of John Wells be received with thanks. "CARRI ED" .. Resolution #GPA-500-02 Moved by Councillor Schell, seconded by Councillor Rowe .... THAT the meeting be "closed" to allow for consideration of Confidential Reports CSD-017-02, OPD-015-02, COD-58-02 and COD-59-02 pertaining to personnel matters. .... 312 "CARR I ED" .. UNFINISHED BUSINESS Resolution #GPA-501-02 Moved by Councillor Schell, seconded by Councillor Robinson THAT the actions taken at the "closed" meeting be ratified. "CARR I ED" - G.P. & A. Minutes - - - OTHER BUSINESS - ADJOURNMENT - - - - .. - - - - - - - - ... - 13 - December 2,2002 There were no items considered under this section of the agenda. Resolution #GPA-502-02 Moved by Councillor Schell, seconded by Councillor Trim THAT the meeting adjourn at 12:55 p.m. "CARRIED" MAYOR DEPUTY CLERK 313 - - .. - .. - - .. ... .... .. ... ... - - ... .. .. ... - - - - - - - - - - - ..,. - - - - - - - PUBLIC MEETING REPORT #PSD-00I-03 VELTRI AND SON LIMITED ClNilJgron CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING Development Application by: VELTRI AND SON LIMITED PLANNING FILE NOS.: 18T -89048 and DEV 89-029 AN APPLICATION TO AMEND THE CLARINGTON ZONING BY-LAW AND DRAFT PLAN APPROVAL TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Zoning By-law Amendment and a residential Draft Plan of Subdivision under Sections 34 and 51 respectively of the Planning Act, 1990, as amended. APPLICATION DETAILS The proposed Zoning By-law Amendment and Draft Plan of Subdivision submitted by Veltri and Son Limited would permit 39 single detached dwellings, a stormwater management block, a block reserved by the owner and local roads. The subject property is located in Part Lot 7, Concession 7, former Township of Clarke, on the proposed easterly extension of Jones Avenue, Newtonville. PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: Monday, January 6,2003 9:30 a.m. Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commen~..s. DATE: TIME: PLACE: If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, January 13, 2003, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, January 8, 2003 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the approval of the Zoning By-law Amendment and Draft Plan of Subdivision, you must submit a written request to the Clerk's Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6. Additional information relating to the proposal is available for inspection between 8:00 a.m. and 5:00 p.m. at the Planning Services Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Bob Russell at (905) 623-3379 extension 341 or by e-mail atbrussell<Cnmunicioalitv.clarinaton.on.ca. APPEAL If a person or public body that files a notice of appeal of a decision for the proposed Zoning By-law Amendment and Draft Plan of Subdivision to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions before the proposed Zoning By-law Amendment and Draft Plan of Subdivision are approved, the Ontario Municipal Board may dismiss all or part of the appeal. at the Municipality of Clarington this 4th day of December, 2002. 40 Temperance Street Bowmanville, Ontario L 1C 3A6 501 Dav d Creme Director of Planning Services Municipality of Clarington .. , ~ Lor 7 I CONCESSION a ..A". ~ ..-1 II f31 q" . :::....t'"' - MiIdft "'--- ~ ...; w. ~, ~ -. 1 2 I 4 . I . e ~ . 7 I . I . I 101 11 I : JOHA A\i4 ~ ,JOH~. '" "ItHu~ . le- I I ; . '. .. JIll JII 2ll 11 111 17 11 1. 141 11 12 .1 --.. It== III .... :Q , $1 '" 21 . ....~ 6 c JII .... J2 - - -. . . 13 .. ~ .. n~,~ : .. . .' M a4 . p. . ZI . III III . >> L- __ : _ ZI~1 K < I: I I: ~ ~ -F\ IUlCIC 4t IDEIMD I'f __ I 0 (IU7I .. - - -I ULilE . Z IUlCIC 40 ~ \ .. ... (~ ioo- .... _I LOT 7 ~ \ . .~ COHC~SSIOH 1 i ~ "'\ . ~ I ~ - I ~ f.... .. .."". .-. -s: ..,,~ I.... 1- -~. .. .. .. .. .. .. .. ; .. ... ( .. OEPos,r~D ~LAN .... '" " ~ THe KINO'S HIOHWAY No. 401 .. ... Dev. 89-G29 Zoning By-law Amendment .. (1)0 z~ ~~ 18T -89048 Draft Plan of Subdivision ... CONCESSION ROAD 1 Owner: 1044960 Ontario Limited ( Veltri and Son Limited) .. .. 502 - Development Application by: PUBLIC MEETING REPORT #PSD-002-03 ONTARIO INDEPENDENT CREMATORIUMS CORPORATION OF THE LIMITED MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING ONTARIO INDEPENDENT CREMATORIUMS LIMITED - Clw,:mgton - - PLANNING FILE NOS.: ZBA 2002-036 AN APPLICATION TO AMEND THE CLARINGTON ZONING BY-LAW TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Zoning By-law Amendment, under Section 34 of the Planning Act, 1990, as amended. APPLICATION DETAILS The proposed Zoning By-law Amendment submitted by Ontario Independent Crematoriums Limited would permit the development of a columbarium inside the existing crematorium building. The subject property is located within Part Lot 8, Concession 1, former Town of Bowmanville, at 1200 Haines Street. - - - PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: - - Monday, January 6, 2003 9:30 a.m. Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario _ ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. DATE: TIME: PLACE: - If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, January 13, 2003, 2002, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, January 8, 2003 to have your name appear in the Agenda. - - COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Zoning By-law Amendment, you must submit a written request to the Clerk's Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6. Additional information relating to the proposal is available for inspection between 8:00 a.m. and 5:00 p.m. at the Planning Services Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Richard Holy at (905) 623-3379 extension 332 or bye-mail atrholy@municipality.claringotn.on.ca. APPEAL If a person or public body that files a notice of appeal of a decision for the proposed Zoning By-law Amendment to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions before the proposed Zoning By-law Amendment is approved, the Ontario Municipal Board may dismiss all or part of the appeal. Dated at the Municipality of Clarington this 4th day of December, 2002. - - - - - David Crome Director of Planning Services Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 - - 503 .. LOT 8 LOT 7 .. .. .. .. .. ... .. ...... z .. ~ 0 w 0 en CY 4: en t- o W .. (f) CY () (f) z (f) 0 w CD () ... z ~ <( :5 :r: filii. - BASELINE ROAD J - - .. Bowmanville Key Map ZBA 2002-036 Zoning By-law Amendment Owner: Ontario Independent ... _ Subject Site ... 504 ... - - Cl!J!:-illgton REPORT PLANNING SERVICES PUBLIC MEETING - - Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: Monday, January 6,2003 - Report #: PSD-001-03 File #: 18T-89048 Dev 89-029 By-law #: - Subject: PROPOSED DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT APPLICATIONS APPLICANT: VELTRI AND SON L1MITED- PART LOT 7, CONCESSION 1, FORMER TOWNSHIP OF CLARKE, NEWTONVILLE - - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-001-03 be received; - 2. THAT the application for draft plan approval and amendment to Zoning By-law 84-63, submitted by Sernas Associates on behalf of Veltri and Son Limited be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments and the completion of an Environmental Impact Study; and - - 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. - Submitted by: Reviewed d0 -- Franklin Wu 4'/ Chief Administrative Officer - Oavi J. Crome, M.C.I.P.,R.P.P. Director, Planning Services - BR*L T*df 16 December 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-0830 - 6r: 1 ..J :1 - REPORT NO.: PSD-001-03 PAGE 2 1.0 1.1 APPLICATION DETAILS Owner: Veltri and Son Limited 1.2 Applicant/Agent: Sernas Associates 1.3 Rezoning: from "Residential Hamlet (RH) Zone", "Agricultural (A) Zone" and "Environmental Protection (EP) Zone" to an appropriate zone(s) to permit the proposed use. 1.4 Area: 30.336 hectares (74.96 acres) 2.0 BACKGROUND 2.1 On November 29, 2002, the Planning Services Department received the last of the revision documents required to circulate the revised proposed plan of subdivision and related zoning by-law amendment application. The subdivision application proposes to create 39 lots for single family detached dwellings, a stormwater management block, a block reserved by the owner and local roads. 2.2 The area subject to the proposal is located in southeastern Newtonville, on the proposed easterly extension of Jones Avenue and south of Payne Crescent. The more formal location description is Part Lot 7, Concession 1, former Township of Clarke. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The site is currently vacant. The majority of the site is within the Lake Iroquois Beach/Shoreline. A little over half the site (Block 41) is proposed to be reserved by the owner as a nitrate dilution area for the 39 dwellings. The southeast corner of the property contains a significant valleyland within which a tableland woodlot covers most of the nitrate dilution area. The 39 proposed dwellings are proposed on the northerly portion of the site. 3.2 The surrounding land uses are as follows: North - Hamlet Residential with frontage on Payne Crescent South - Highway 401 6'," r, ,. ) :J L "J IIIIlI .. ... lIiIII .. ... - .. .. ... ... .. ... .. .. ... ... ... - REPORT NO.: PSD-001-03 PAGE 3 - - .... 4.0 4.1 - - - East West - Valleylands, Tableland Woodlot and Meadowlands Draft Approved Plan of Subdivision on Valleylands, Tableland Woodlot and Meadowlands PUBLIC NOTICE AND SUBMISSIONS Public notice was given by mail to each landowner within 120 metres of the subject property. Public notice signs were installed at the east end of the open portion of Jones Avenue and on the south side of Payne's Crescent adjacent to the unopened road allowance between Lots 6 and 7, Concession 1, former Township of Clarke. A coloured subdivision plan was on each sign. 4.2 As a result of the public notification process, to date, the Planning Services _ Department has received two inquiries concerning: . access to the subdivision; - - - 5.0 - 5.1 - - - . additional traffic affecting the Newtonville Public School; . the impact of additional septic systems on the groundwater; . the future of the reserve block; and . what additional studies would be required. OFFICIAL PLAN CONFORMITY The Durham Regional Official Plan designates the property Hamlet. In Policy 13.3.5, new municipal water service to a Hamlet is intended for only the hamlet area delineated in the Area Municipal Official Plan. Municipal water service was extended to Newtonville in 1989. The application subject to complying with the relevant portions of Policy 13.3.9 would comply with the Regional Plan. Regional staff will be providing comments on these matters. 5.2 Within the Clarington Official Plan, the southern portion of the property is - designated Environmental Protection, with the remainder being in the Hamlet designation. A significant valleyland runs along the southern edge of the - property and a tableland woodlot is located on the north side of the valleylands. - - 603 REPORT NO.: PSD-001-03 PAGE 4 .. Policies within the Plan stipulate an Environmental Impact Study is to be undertaken for any development applications located adjacent to or within any natural features identified on the Official Plan Natural Features and Land Characteristics Map. An Environmental Impact Study is required. .. .. ". 6.0 ZONING BY-LAW COMPLIANCE 6.1 Within Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, ... the subject property is zoned in part "Residential Hamlet (RH)", in part "Agricultural (A)" and in part "Environmental Protection (EP)". The proposed plan \IIllI of subdivision does not conform, hence, the rezoning application. .. 7.0 AGENCY COMMENTS 7.1 The rezoning application was circulated to various agencies and other departments by the Planning Services Department. The Building Division and the Regional Police Service had no concerns. ..... ... 7.2 The Separate School Board requested that adequate provision for sidewalks be made in the subdivision. - .. 7.3 The Clarington Emergency and Fire Services Department noted that the maximum length of a dead end street without a turn-around is 90 metres. ... 7.4 The Ministry of Transportation-Ontario (MTO) in providing preliminary comments noted Ministry Permits are required for all signs visible to the highway. A condition of draft approval was requested stating that prior to final approval, the owner was to submit to the Ministry for approval, a copy of a drainage/stormwater management plan/report showing intended treatment of the calculated runoff. ... ... ... .. 7.5 Comments remain outstanding from the following agencies: . Clarington Engineering Services, ... ... 6 0 l~ lilt - REPORT NO.: PSD-001-03 PAGE 5 - . Clarington Operations, . Hydro One Networks Inc. . Ganaraska Region Conservation . Local Architectural Conservation Advisory Committee . the Public School Board . the French Public School Board . the French Separate School Board . Regional Planning Department . Regional Works Department . Regional Health Department . Canada Post Corporation . Bell Canada . Canada Mortgage and Housing Corporation . Enbridge Gas """ - - - - ... 8.0 STAFF COMMENTS 8.1 This proposed subdivision is abutted on the west by draft approved plan of subdivision 18T -87083. This plan was approved in 1992 and it has 28 single detached units and a park that is bordered by the school, Newtonville Road, Jones Avenue, and Street "A". This park, when built, will provide recreational opportunities for the residents of both subdivisions. - - - 8.2 As the purpose of this report is to give the status of the application for the public meeting, it is appropriate to have the applications referred back to staff for further processing. - - - Attachments: Attachment 1 - Site Location Key Map and Plan of Subdivision - .... - - 6(' , . " "j ,...) -~ - REPORT NO.: PSD-001-03 PAGE 6 .. Interested parties to be notified of Council's decision: ,.. Sharon L. Dionne, M.C.I.P., R.P.P. Planner Sernas Associates 110 Scotia Court, Unit 41 Whitby, ON L 1 N 8Y7 .. .. Kim Williams 4555 Paynes Crescent Newtonville, ON LOA 1 JO .. """ Sandy Lyall 37 Jones Avenue Newtonville, ON LOA 1 JO ll!!I .. II/1flI .. ... ... .. ... ... "" .. .. 6(0, A J.v ... - ATTACHMEINT 1 - lOT CONceSSION 2 .. P~YNES CRESCENT G a - ....,........ V , 10 2 I ~ I . ~ I 6 ,I !~ 8 " I, JONES ~9JJ8 AveNue ... I~' '2 . .1 20 'v '8 17 16 I~ " i ..... III ... ...... .., ~ ~7 '" 21 - '" J6 22 . ." ". ~ 2~ o. n '" - .. ~; J4 2' . 2~ - - BLOCK 41 RESER\I[O BY OWNER {16.271 no - 40.20 Of;.} u - \ LOT 7 \ C 0 NCESSI 0 N ( \ - - ,.t'. /Ill.. ."tlt THE KIN G . 5 HIGHWAY N o. 4 0 7 DEPOSITED P L ... N N 0 I 6 f 1 9 - '\ ~ - Dev. 89-029 Zoning By-law Amendment - - Vl Z w > o 18T -89048 Draft Plan of Subdivision - - CONCESSION ROAD 1 Owner: 1044960 Ontario Limited ( Veltri and Son Limited) 1'-- II \I 1,-----------, ,--- - 6(7 . U J ... ... .. ., .. .. .. \III ... .. ." .. .. -- ... ., .. .. "" .. - CI!)!ilJglOn REPORT PLANNING SERVICES PUBLIC MEETING - .... Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: Monday, January 6, 2003 - Report #: PSD-002-03 File #: ZBA 2002-036 By-law #: - Subject: REZONING APPLICATION APPLICANT: ONTARIO INDEPENDENT CREMATORIUMS LIMITED PART LOT 8, CONCESSION 1, FORMER TOWN OF BOWMANVILLE - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-002-03 be received; 2. THAT pursuant to the provisions of Section 34 (17) within the Ontario Planning Act, Council deems it appropriate that a further public meeting is not warranted; - 3. THAT the rezoning application submitted by Ontario Independent Crematoriums Limited be APPROVED and the by-law passed as contained in Attachment 2; and - 4. THAT all interested parties listed in this report and any delegation be advised of Council's decision. - Submitted by: ~' 1// Reviewed by' . ~;{~ / r klin Wu It. Y Chief Administrative Officer 1'u - - D vid . Crome, M.C.I.P.,R.P.P. Director, Planning Services - RH*L T*DC*df 18 December 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-0830 - 608 - REPORT NO.: PSD-002-02 PAGE 2 ., 1.0 APPLICATION DETAILS 1.1 Applicant: Ontario Independent Crematoriums Limited .. .. 1.2 Agent: David Clark, Dale & Lessmann . 1.3 Rezoning: To rezone the subject lands to permit the development of a cemetery in the form of a columbarium. .. 1.4 Site Area: 0.45 hectares (1.0 acres) .. 2. LOCATION 2.1 The property under consideration is located south of the Bowmanville Cemetery in Haines Road in Bowmanville (See Attachment 1). The land holdings under consideration total 0.45 hectares (1.0 ac). The property is located within Part Lot 8, Concession 1, in the former Town of Bowmanville. .. .. .. 3. BACKGROUND 3.1 On November 29, 2002, David Clark submitted a rezoning application on behalf of Ontario Independent Crematoriums Limited to permit, in addition to the existing crematorium, the development of a cemetery in the form of a columbarium. The columbarium would be constructed inside the existing building to permit the permanent internment of human bodies cremated at this facility. .. .. .. .. 3.2 The official plan amendment and rezoning approvals granted by Council for the crematorium use in 2001 do not permit the permanent internment of human remains on the site. As such, the applicant has not received the necessary registration to operate the crematorium from the Cemeteries Branch. .. ... 4. SITE CHARACTERISTICS AND SURROUNDING USES 4.1 The property currently contains the partially completed crematorium building. The property is generally flat with drainage occurring to the west. .. .. .. 6 G _-.J I III .. REPORT NO.: PSD-002-02 PAGE 3 - 4.2 Surrounding Uses: East - Vacant industrial land North Bowmanville Cemetery West - Vacant industrial land South - Vacant industrial land - - - 5. 5.1 OFFICIAL PLAN POLICIES The Clarington Official Plan designates the property as "Green Space". The establishment of a new cemetery requires an amendment to the Official Plan. Section 32.5.4 in the Clarington Official Plan permits Council to pass a by-law to recognize legal non-conforming uses or variations to similar uses, provided that the following conditions are satisfied. - - - .. . It is not feasible to relocate the existing use. . The use does not aggravate the situation created by the existence of the use. . The size in relation to the existing use is appropriate. . The use is not a health hazard or a nuisance. . The neighbouring uses are protected where necessary. . The use does not adversely affect traffic, access or parking in the vicinity. - - 5.2 The application to permit a cemetery/columbarium conforms to the Official Plan _ since it would qualify as a variation to an existing use under the conditions identified in Section 23.5.4 in the following manner. - - . The crematorium was approved to be located in proximity to the Bowmanville Cemetery. As part of the arrangements with OIC, the Municipality will have access to the Municipality's crematorium building for office and storage of equipment related to the cemetery operation. The crematorium building also contains a chapel. Since the proposed columbarium is similar in nature to the existing and approved uses, it is an appropriate location for this use. - - . Since the proposed columbarium will be constructed inside the existing building, the existing situation is not aggravated. - - 610 - REPORT NO.: PSD-002-02 PAGE 4 .. · Since the columbarium will be contained inside the existing building with .- no increase in building size, the size in relation to the existing use is appropriate. .. . The use is not a health hazard and will be approved by the Cemeteries Branch. .. . The proposed use will not have any impact on neighbouring uses. . The proposed use will not have any impact on traffic levels, access or parking in the vicinity. The development has sufficient on-site parking. .. .. 6. ZONING BY-LAW CONFORMITY 6.1 The subject lands are currently zoned "Agricultural Exception (A-64) Zone", .. which permits a crematorium on the subject lands. Since a columbarium is not a permitted use, a rezoning application was submitted for consideration. ... 7. PUBLIC NOTICE AND SUBMISSION lIIllI 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the lands. .. 7.2 No inquiries for information have been received on the application to date. - 8. 8.1 9. 9.1 AGENCY COMMENTS - The application received a limited circulation. Planning Department nor the Building Division application. Neither the Durham Region have any concerns with the - - STAFF COMMENTS Current Provincial legislation allows a crematorium only in conjunction with the operation of a cemetery. The Cemeteries Branch has not registered the crematorium because the facility cannot accommodate the internment of human remains within the facility. III ... .. III 61 .. - - - - - - - - - REPORT NO.: PSD-002-02 PAGE 5 9.2 In light of the current application, public notice was circulated to all affected properties. The public notice identified the requested zoning change to permit the development of a columbarium. Following the circulation of the public notice it was brought to Staffs attention that the Cemeteries Branch requires confirmation that the Municipality's Zoning by-law includes the term "Cemetery" as a permitted use. The current definition of cemetery in The Cemeteries Act, means..... .." lands set aside to be used for the interment of human remains and includes a mausoleum, columbarium and other structure.... ..". 9.3 In light of the Cemeteries Branch request and the definition contained within the Cemetery Act, Staff has no objections to amending the rezoning application to include a Cemetery as a permitted use within the current Agricultural Exception (A-64) Zone. 9.4 The Ontario Planning Act stipulates where a change is made in a proposed by- law after the holding of the public meeting, Council must be satisfied that an - additional public meeting is not required. In light of the comments contained within this report, it is Staffs opinion a further public meeting is not warranted. - The recommendations contained within this report have been drafted to reflect this position. - 9.5 Notwithstanding the addition of a cemetery to the list of permitted uses, the agent - for the Ontario Independent Crematoriums Limited has indicated that his clients do not propose to establish a Cemetery in the sense of setting land aside for the - burial of human remains. The purpose of permitting a "cemetery" is to satisfy the requirements of the Cemeteries Branch for registration of the crematorium. - - - - - Site plan approval was issued for the crematorium. If the applicant wishes in the future to establish a cemetery as defined in the Cemeteries Act, appropriate applications. including an amendment to site plan approval would have to be submitted for approval. 612 REPORT NO.: PSD-002-02 PAGE 6 .. 9.6 Staff have no objections to approval of the application as it is compatible with the surrounding area, has no negative health or other physical impacts on surrounding uses and can be accommodated within the existing building. .. .. 10. CONCLUSIONS 10.1 Given that no substantive issues have been raised to date, no objections have been received from any departments or agencies, and provided that no resident concerns are raised at the Public Meeting, it is respectfully requested that the proposed rezoning application be APPROVED and the by-law passed as contained in Attachment 2. .. .. .. .. Attachments: Attachment 1 - Key Map Attachment 2 - Zoning By-law Amendment .. .. Interested parties to be notified of Council and Committee's decision: David Clark Ontario Independent Crematoriums Limited C/o Dale & Lessmann LLP Box 73 Toronto-Dominion Centre Toronto, ON M5K 1 E7 .. .. .. .. .. .. .. .. .. 6< 7 jJ .. - ATTACHMENT 1 - LOT 8 LOT 7 - ..... - - - - ~ ... z ti 0 w 0 (/) - 0:: <( (/) l- 0 W (/) 0:: () (/) z - CD 0 ~ () :5 - - - BASELINE ROAD ~ - - Bowmanville Key Map ZBA 2002-036 Zoning By-law Amendment Owner: Ontario Independent - _ Subject Site - - 6 ~i: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2003-_ being a By-Law to amend By-Law 84-63, the Comprehensive Zoning By-Law for the Corporation of the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-Law 84-63, as amended, of the Corporation of the former Town of Newcastle in accordance with application ZBA 2002-036 to permit the development of a cemetery in the form of a columbarium; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 6.4.64 b) "Agricultural Exception (A-64) Zone" is hereby amended by inserting the following new permitted use: "ii) Cemetery" 2. This By-Law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act, R.S.O. 1990. By-Law read a first time this day of 2003 By-Law read a second time this day of 2003 By-Law read a third time and finally passed this day of 2003 John Mutton, Mayor Patti L. Barrie, Municipal Clerk 6 '. ' . .. I -.J' ATTACHMENT 2 .. .. .. .. .. . .. ... III .. .. ... ... ... .. .. .. .. - - -Cl~mgton REPORT - PLANNING SERVICES - Meeting: - Date: Report #: - - Subject: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday January 6, 2003 PSD-003-03 File #: A2001/063, A2002/068 and A2002/069 By-law #: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF DECEMBER 5, 2002 - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-003-03 be received; and 2. THAT Council concurs with decisions of the Committee of Adjustment made on December 5,2002 for applications A2001/063, A2002/068 and A2002/069 and that staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. - - - - Submitted by: David . Crome, MCIP, R.P.P. Director of Planning Services Q' -, /' , ! ' ' ~ Reviewed by: ("-6-~ ~ W Franklin Wu, Chief Administrative Officer - - SA *DJC*sn December 16, 2002 - ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON --------_.---- 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-0830 616 - REPORT NO.: PSD-003-03 PAGE 2 1. All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are detailed below: DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR DECEMBER 5, 2002 Application Number Staff Recommendation Decision of Committee A2001/063 Table Tabled A2002/068 Approve Approved A2002/069 Approve Approved 2. Application A2001/063 was previously tabled at the December 2001 meeting for up to one year to allow the applicant time to resolve site plan issues. Although the applicant has not yet submitted a site plan application, they have been working to resolve site plan issues such as parking and driveway access and now feel they will be ready early in 2003 to apply for site plan approval. The application was tabled by Committee for up to three (3) months. 3. Application A2002/068 was previously tabled to the December 5, 2002 agenda as the measurements originally submitted on the application were incorrect. A site inspection verified a deck and steps in the rear yard also required a minor variance. Staff and the applicant verified the location of the property line and a new public notice was mailed, a new sign posted and a new public hearing scheduled for December 5, 2002. 4. Application A2002/069 was amended at the Committee of Adjustment meeting November 21,2002 to include a shed in the rear yard of the property that did not meet the interior side yard setback requirements. The amended application was approved. 617 .. j .Ii .. ... .. .. .. ... ... .. .. .. ... ... .. ... ... ffII/I - - REPORT NO.: PSD-003-03 PAGE 3 - 5. Staff has reviewed the Committee's decisions and is satisfied that the applications that received approval are in conformity with the Official Plan policies, consistent with the intent of the Zoning By-law and are minor in nature and desirable. Council's concurrence with the Committee of Adjustment decisions is required in order to afford staffs official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. - - - - 6. At the last meeting, the Committee made the following appointments: . Due to Susan Ashton's maternity leave in 2003, Allison Ruddock has been appointed as an Acting Secretary-Treasurer for the period of Susan's leave. - - . Due to the promotion of Carlo Pellarin to the Manager of Community Planning and Design, Larry Taylor was appointed as the Acting Secretary-Treasure to attend in the absence of Allison Ruddock. - - Attachments: Attachment 1- Period Table of the Committee of Adjustment - - - - - - - - - 618 ATT ACHMENT 1 tit C!.@lJgfDn .. .. PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT .. FILE NO.: JEFFERY, DR. ROBIN JEFFERY, DR. ROBIN 183 CHURCH ST." BOWMANVILLE PART LOT 12, CONCESSION 1 FORMER TOWN(SHIP) OF BOWMANVILLE A2001/063 - APPLICANT: OWNER: PROPERTY LOCATION: .. PURPOSE: TO INTRODUCE A COMMERCIAL USE ON THE PROPERTY BY REDUCING THE TOTAL PARKING SPACE REQUIREMENTS FROM 5 SPACES TO 2 SPACES. THE TWO PARKING SPACES REMAINING SHALL BE FOR RESIDENTIAL PURPOSES ONLY. III ... ... ... DECISION OF COMMITTEE: THAT THE APPLICATION BE TABLED FOR UP TO 3 MONTHS SO THAT AN APPLICATION FOR SITE PLAN APPROVAL CAN BE SUBMITTED. ... ... DATE OF DECISION: December 5,2002 .. LAST DAY OF APPEAL: December 25, 2002 .. .. .. .. ... 61Q I / ... - - CI!J!il1gtnn - PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT - - APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: TOPOLlE, M. ANDY, ENDERS 32 ROSER CR." BOWMANVILLE PART LOT 14, CONCESSION 1 FORMER TOWN(SHIP) OF BOWMANVILLE A2002/069 - - PURPOSE: TO RECOGNIZE AN EXISTING SHED WITH A SIDE YARD SETBACK OF 0 METRES INSTEAD OF THE 1.2 METRES REQUIRED. - - - - DECISION OF COMMITTEE: THAT THE APPLICATION BE APPROVED AS SUBMITTED AS IT MEETS THE ZONING BY-LAW AND OFFICIAL PLAN AND IS MINOR IN NATURE AND DESIRABLE. - - - DATE OF DECISION: December 5,2002 LAST DAY OF APPEAL: December 25, 2002 - - - - 62U - .. CI!J!.w,gfnn .. .. PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT - APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: JOHNSTONE, WILSON JOHNSTONE, WILSON 36 RUSTWOOD ST." BOWMANVILLE PART LOT 17, CONCESSION 1 FORMER TOWN(SHIP) OF BOWMANVILLE A2002/068 ... .. PURPOSE: TO PERMIT THE REDUCTION OF THE REAR YARD SETBACK TO 0.11 M & SIDE YARD SETBACK TO 0.13 M TO RECOGNIZE EXISTING SHED, AND TO RECOGNIZE EXISTING DECK & STEP SIDE YARD SETBACK OF 1.02 M, FROM REQUIRED 1.2 M. .. .. .. .. DECISION OF COMMITTEE: THAT THE APPLICATION BE APPROVED AS SUBMITTED AS IT IS IN CONFORMITY WITH THE ZONING BY-LAW AND OFFICIAL PLAN AND IS MINOR IN NATURE AND DESIRABLE. ... ... DATE OF DECISION: December 5, 2002 ... LAST DAY OF APPEAL: December 25, 2002 - - .. .. .. 621 .. - Cl[[.mgton - - REPORT PLANNING SERVICES - Meeting: - Date: Report #: - - Subject: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday, January 6,2003 PSD-004-03 File #: ZBA 2002-037 By-law #: APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 1317870 ONTARIO LIMITED - RECOMMENDATIONS: - - 1. 2. - 3. - 3. - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD-004-03 be received; THAT the application submitted by 1317870 Ontario Limited to remove the Holding (H) symbol be APPROVED; THAT the attached by-law to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in this report and any delegations be advised of Council's decision. - - - - - - Submitted by: Reviewed by: Z) O'~--:.., ~ . Franklin Wu Chief Administrative Officer a (.I. Creme, M.C.I.P.,R.P.P. Director, Planning Services SA*DC*df 9 December 2002 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623- 3379 F (905)623-0830 62? REPORT NO.: PSD-004-03 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: 1317870 Ontario Limited 1.2 Rezoning: Removal of "Holding (H)" symbol from "Holding-Urban Residential Type One ((H) R1)" to "Urban Residential Type One (R1)". 1.3 Location: Part Lot 31, Concessio,:, 3, former Township of Darlington (Attachment 1). 2.0 BACKGROUND 2.1 On December 5, 2002, Staff received a request from 1317870 Ontario Limited (Mark Foley) for the removal of the "Holding (H)" provision from four residential properties on Trulls Road in Courtice. Attachment 1 shows the location of the lots currently zoned "Holding-Urban Residential Type One ((H) R1)". 2.2 The four lots were created from two existing residential lots through the severance process by applications LD 300/2000, LD 301/2000 and LD 302/2000. 3.0 STAFF COMMENTS 3.1 The subject property is presently zoned "Holding-Urban Residential Type One ((H)R1)". The provisions of the Zoning By-law allow for the removal of the "Holding (H)" symbol, by By-law, upon Council being satisfied that the uses to be permitted will be adequately serviced, have appropriate access, and will be used for the purposes intended by the By-law. 3.2 It is noted that pursuant to Section 36 of the Planning Act, a by-law amendment to remove the "Holding (H)" symbol is not subject to the normal appeal period afforded to a standard rezoning application, and accordingly, shall be deemed final and binding should Council grant approval of same. 623 ... .. .. .. .. .. .. .. ... ... .. ... ... - .. .. .. ... ... - REPORT NO.: PSD-004-03 PAGE 3 - 3.3 The applicant is nearing completion of the land division process having fulfilled all the requirements of the Municipality of. Clarington for the land division. - Subsequently, Staff is recommending the Holding symbol be removed at this time to facilitate development at the site. - - 4.0 RECOMMENDATIONS 4.1 In considerations of the comments noted above approval of the removal of the "Holding (H) symbol as shown on the attached by-law and schedule (Attachment 2) is recommended. - - Attachments: _ Attachment 1 - Key Map Attachment 2 - By-law for Removal of Holding (H) - Interested parties to be notified of Council's decision: 1317870 Ontario Limited - c/o Mark Foley 319 College Avenue P.O. Box 11 - Oshawa, ON L 1 H 7K8 - - - - - - - 624 - ATT ACHMENT NO.1 .. I \ I c;; ~ '" ~ .. I ~ !? IPART 19 PLAN /OR 33991 ' LR PIN 26704 0336 ... IY) IY) .. I!, FfHGE so.llll NO ... S8IOOOI ... N70'30'20-r -+ - t j 40.~38 J.O<tB IPLAH2I11dQ ~.1B2 f- '" ... .. .~ 0 .. 0 ii; '" PART -.J a 'tJ ~ c:::{ N70.30'ZO-C 40.536 ~ q 0 'I . a:: ... i f0- e " 0 \I'~1l1 ~ , It) . 52 ... I!o J( " '" .., ~ I~ .. ~ '" 0 0 .., k .. '" PART 2 '" .. .. 0 ~ .. 0 " ~ f .. V) '" .., ~ 0 ~ '" -J 0 .... i. .. a:: :5 0 . " Q a:: . 2: ------ N70'JO'20-r 40.538 II ~ m ..... .. 0 '~ V) I~ Ie V) ~ I ... .... Lu ~ 0: PART 3 ~ () .. .. I:l I!, f <l .. -J <: Si I Q. I N, 0 " U) u c:[ ~ ~ 0 40.~38 t f '" N70'30"20-r ~ ;:; ~ '" I ~ .. --I" ~ .... '" ~ 0: '" 0 ~ 8 .. I" ~ I!, ~ .... .... q 40.538 . ~ 5.182 ... B.IlIl ~.ooo B""" ~AHI3l'M$Q '-"" ~j MSQ ~fP1....Njf4J ,MSa -fi- m ~ 7 ~,.,,~ fPlAN tI'JI4I:lU WSQ so..,.. NO FENCe ! .: I ."~~ ... '" ! . ~~ ~ 0 '" Bloc> 4 J)'lGn .. 0 I c :;; ~~ I!; .. .L Lori It :i; I!; .. " "'-Ch o ~ -, ~~Lor '" ~ ~ 0 ~t.., 3 ~ ~ LOTi ~ 2 '" Il ~ i ~ ~ I '" '" .. ,~ 0" .. ~ " ~~ - 0 ... .. .. ..., t'l:e ".. ~ Courtlce Key Map .. ~ ZBA 2002.()37 Zoning By-law Amendment - .. Owner: 1317870 Ontario Limited (Mark Foley) .. .. 625 ... ATTACHMENT NO.2 - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2003- - being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle - - WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle to implement ZBA 2002-037; - NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: - 1. Schedule "4" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: - "Holding-Urban Residential Type One ((H)R1)" to "Urban Residential Type One (R1)" - 2. - 3. - Schedule "A" attached hereto shall form part of this By-law. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. - BY-LAW read a first time this day of 2003 - BY-LAW read a second time this day of 2003 - BY-LAW read a third time and finally passed this day of 2003 - - John Mutton, Mayor - - Patti L. Barrie, Municipal Clerk 626 - .. This is Schedule "A" to By-law 2003- passed this day of , 2003 A.D. I .J.-~ - -'1" - r---;--1"''''''xrtll.....~--J1 .'''01........." - < I 4-~ ..... I - "-.' I c ~.. _ , ,.. < <: .1 I ... '''- .. . 0 I' ," I I. f I f' I :. II ~ :: ~ ~ ~ -. . ". -LO~ 3 ~~ ~OT1; I 2 n ~; LOT I i; il H ~:I 1)J I h "-M "'" " 3J~.: iVi '" ~~ \~ ---- ..o.~ + f- a -' PART I .,,' ~. "- PART 2 a . ~ a Vi Vl PART 3 > Lu () . ~ a () ,,' . \ i ~j 1f1 - -=l.~ _ PART 4 D Zoning Change From I(H)R1" To IR1" John Mutton. Moyor , ... ... ... ... , . I , ! ~ o Wi ~ ~ .. a Q: .. o '" '" 5 ~ :5 Q: 8 i5 f-- ~ ~ ... ill .. Vl '" ... ... f ~ '" ; ~ ~ ~ .. .. "'" "'''''0'_ ... .. Lot 31 Potti l. Borrie. Municipol Clerk .. Lot 30 .. ... ('I) - c: 0 '0 CI) 8 .. c: 0 () .. J ... 6' "] . [' ... .... Cl!J!.mgron REPORT - PLANNING SERVICES - - Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: Monday, January 6,2003 - Report #: PSD-005-03 File #: COPA 2001-003 By-law #: - Subject: CLARINGTON OFFICIAL PLAN AMENDMENT APPLICANT: G.M. SERNAS AND ASSOCIATES ON BEHALF OF ANGLO YORK INDUSTRIES - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-005-03 be received; - 2. THAT the application to amend the Clarington Official Plan, as submitted on behalf of Anglo York Industries be CLOSED; and - 3. THAT all interested parties listed in this report and any delegation be advised of Council's decision. .... - Submitted by: D vi . Crome, MCIP, R.P.P. Director of Planning Services R. db A.~.~~ eVlewe y:U Franklin Wu, Chief Administrative Officer - - CS*DJC*sh - December 16, 2002 CORPORATION OF THE MUNICIPALITY OF CLARINGTON _ 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-0830 628 - REPORT NO.: PSD-005-03 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: Anglo York Industries 1.2 Agent: G.M. Sernas and Associates 1.3 Official Plan Amendment: To remove the Community Park designation from the northeast corner of Liberty Street and Concession Road 3 and replace it with an Urban Residential designation with a Medium Density symbol. The application also proposes to expand the Northglen Neighbourhood Planning Unit across Liberty Street to include these lands in the urban development limit to the year 2016, to increase the population target for the Northglen Neighbourhood from 3750 persons to 4200 persons, to amend Table 9-2 to allocate 1075 low density units and 195 medium density units for the Northglen Neighbourhood and to change all corresponding totals. 1.4 Site Area: 9.064 Hectares (23.7 acres) 2.0 LOCA liON 2.1 The area subject to the application is located at the northeast corner of Liberty Street and Concession Road 3, Bowmanville (see Attachment 1). 3.0 BACKGROUND 3.1 On October 29, 2001 an application to amend the Clarington Official Plan was submitted by G.M. Sernas and Associates on behalf of Anglo York Industries. No supporting documentation was submitted with the application at that time and staff deemed the application incomplete. It was circulated on December 13, 2001 when the applicant submitted an Environmental Impact Study prepared in 1993. An application for a Plan of Subdivision was not submitted, however the applicant provided a conceptual plan showing the development potential for the lands. It included 60 single detached, 40 semi-detached/links and 47 townhouses, for a total of 147 units. 629 ., .. ... .. ., .. .. ... .. .. ... .. ... .. - till .. .. .. - REPORT NO.: PSD-005-03 PAGE 3 - - 3.2 On January 21, 2002 a Public Meeting was held under Section 17 of the Planning Act. Area residents expressed concerns with the loss of future parkland and development of environmentally protected lands. - - 3.3 In Staff's review of the application, it was noted that both the Regional and Clarington Official Plans provide for additional residential lands to be designated only in the context of a comprehensive review of the local Official Plan. In addition, the designation of additional lands would need to be based on an analysis, which evaluates and demonstrates the need for designating additional lands. In addition, a sub-watershed study would be required as well as an updated EIS and a neighbourhood development plan. None of the above-noted material has been submitted to support the application. - - - - 4.0 COMMENTS 4.1 The lands have been sold to Queensgate Homes Inc. On December 12, 2002 Staff met with the proponent of Queensgate Homes and their solicitor to discuss the studies required to evaluate development of these lands and the timing for development. Opportunities to relocate the Community Park on other portions of the property was also discussed. The meeting was exploratory in nature and Queensgate Homes do not have any development concepts in mind at this time. They have agreed to closing this Official Plan Amendment Application. - - - - 5.0 - 5.1 - RECOMMENDATIONS It is recommended that the Official Plan Amendment Application COPA 2001-003 be CLOSED. - Attachment 1 - Key Map - - 630 - REPORT NO.: PSD-005-03 .. PAGE 4 .. .. List of interested parties to be advised of Council's decision: .. Mr. Fausto Palumbo Queensgate Homes Inc 3800 Steels Ave., West West Building, Suite 204 Woodbridge, Ontario L4L 4G9 Roger Adams 21 Sydel Court Bowmanville, Ontario L 1C 4W5 .. IIIIlIi Mr. Paul Lanzarini 195 Wynford Drive Sutie PH2903 Toronto, Ontario M3C 3P3 Ellen Cowan 69 Concession Street W Bowmanville, Ontario L 1 C 1 Y7 ... ... Mavis Carlton 119 Cove Road Bowmanville, Ontario L 1 C 3K3 Nancy Barnes 11 Rebecca Court Bowmanville, Ontario L 1 C 4N? .. .. David Bryce Adams 3109 Liberty Street N Bowmanville, Ontario L 1 C 3K6 Bryce Jordon G.M. Sernas and Associates 110 Scotia Court Unit 41 Whitby, Ontario L 1 N 8Y? ... ... .. .. - .. .. ... 671 .11 .. - t"') c - 0 .- en en - Q) 0 c 0 - () ~ - .- - - tJ ATTACHMENT 1 Lot 11 Lot 1 0 Lot 9 - CON CESSIO - ~ 0:: . 0 N z c - 0 .- en en - Q) 0 C 0 - () - - - - - Subject Site Other lands owned by applicant COPA 2001-003 I Bowmanville Key Map 6 ' r, '. / .), .. - ... IIlIII ~ ... .. - .. .. ... 11II JIIIII .. ... III - - .. - .. CI!J!mgton REPORT PLANNING SERVICES - - Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: Monday, January 6, 2003 Report #: PSD-006-03 File #: By-law #: - - Subject: ANNUAL REPORT ON SITE PLAN ACTIVITIES - RECOMMENDATIONS: .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-06-03 be received for information. - - - Submitted by: Reviewed by: ran in Wu Chief Administrative Officer - .. D vid . Crome, M.C.I.P., R.P.P. Director, Planning Services vf - AR*L T*DC*sh December 18, 2002 - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-0830 - 633 - REPORT NO.: PSD-006-03 1.0 BACKGROUND PAGE 2 - 1.1 The purpose of this report is to provide the General Purpose and Administration committee with an annual update on information regarding site plan applications that have been submitted for approval. - ... 1.2 The Site Plan Control By-law requires that plans and drawings for any building or structure be approved by the Municipality prior to issuance of a building permit except for those exceptions stated in By-law 90-130. By-law 90-130 delegates the approval authority of site plan applications to both the Director of Planning Services and the Director of Engineering Services. .. ... .. 1.3 Except for additions or minor expansions, a site plan agreement is generally required for a proposed development to ensure a comprehensive design review of the location of all buildings and structures, landscaping, access permits, parking areas, signage and grading etc., by all regulatory authorities. In addition, it is through the site plan approval process that the Municipality collects its cash- in-lieu of parkland dedications, road widenings, performance guarantees, etc. Each agreement is registered on title and is enforceable against present and future owners. .. .... .. '" ... 2.0 SITE PLAN ACTIVITY .; 2.1 Attachment 1 to this report outlines all active site plan applications during the period of January 1, 2002 and December 31, 2002. The summary table includes the following information: site plan application file number, the applicant's name, the nature of the application, location, current status and approval date (if applicable). There are separate summary tables for Bowmanville, Courtice, Newcastle Village, Darlington and Clarke. .. ... .. .. Approval may be conditional on agreements being signed by the applicant, executed by the Mayor and Municipal Clerk and then registered against title. Until registration occurs, a building permit is not usually available. .. .. 6 3 L~ .. REPORT NO.: PSD-006-03 PAGE 3 - .. 2.2 Site Plan activity through 2002 was as follows: ~ Applications Received ~ Applications Approved ~ Applications Withdrawn or Closed ~ Applications Appealed to OMB ~ Application Files Remaining Open at end of 2002 ~ Total Files in 2002 52 39 2 4 51 91 - - - 2.3 In comparison to past years, 2002 was a relatively busy year. Chart 1 shows the total number of site plan applications per year since 1996. 2002 saw the second highest number of applications submitted. Chart 1 - .. Site Plan Applications .. 60 50 40 30 20 10 o ... - 1996 1997 1998 1999 2000 2001 2002 - .. 2.4 A breakdown of site plan applications submitted In 2002 by land use type is shown in the pie chart below (Chart 2). Chart 2 - Site Plan Applications Received in 2002 By Type Utility 6% Recreational 4% - Commercial 36% .. - Residential 14% Industrial 22% - - Utility, among other matters, includes all projects related to Darlington Nuclear Generating Station and telecommunication towers - 635 REPORT NO.: PSD-006-03 PAGE 4 - 2.5 Site plans approved in 2002 by type are shown in Chart 3. These figures also include site plans received in years previous to 2002. Chart 3 .. .. Site Plan Applications Approved in 2002 By Type Recreational 5% .. Commercial 33% .. Utility 3% .. Industrial 28% .. . 2.6 There are 51 files open at year end 2002. Some have been recently received and are in circulation for comments from other departments and external agencies. Others have been open for longer periods. These tend to be more complex applications, often requiring more time for identifying issues and for resolving concerns. In most cases, applications that have been open for several months require the submission of additional information or revised drawings. ... .. ... 2,7 In 2002, four site plan applications were appealed to the Ontario Municipal Board (OMB). All of these applications are located along Highway 2 or King Street, with two in Courtice and two in Bowmanville. One is for an office use within the area of the proposed Courtice Highway 2 Corridor Secondary Plan. The other three are for drive-through restaurants, where the applicants and Municipality are in disagreement over traffic impacts and appropriate measures to address traffic . .. - .. concerns. There are six open applications for telecommunications towers. Recent policy approved by Council for New Telecommunications Antenna and Towers calls for .- a letter of undertaking from the applicant. In these cases, initially site plan . .. 636 .. REPORT NO.: PSD-006-03 PAGE 5 .. - approval was on hold until the policy was finalized; now in most cases, staff is waiting for the submission of the letter of undertaking or other information from the applicant. - .. Two applications have stalled because of Regional requirements for road widenings. One of these applications is on Highway, east of Bowmanville, where the road widening would require the demolition of an existing dwelling on the property. The other is on Taunton Road and the conveyance of property would reduce the parking available for a restaurant use. - - - Site plan files awaiting information are monitored regularly by the assigned planner and a letter is sent informing the applicant of the status of the file. 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CIl e: il: CIl Ol "C n: J L: ~ c ~ C\I -=::: '; ~.....i ~~~~~~l N~NNN~:',t ~~~~~~ .. ... - Cl!J!mgfOn REPORT PLANNING SERVICES - - - Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 6, 2003 - Report #: PSD-007-03 File #: By-law #: - Subject: YEAR END REPORT ON APARTMENTS-IN-HOUSES - RECOMMENDATIONS: _ It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-007-03 be received for information. - - Submitted by: D . id . rome, M.C.I.P.,R.P.P. Director, Planning Services Reviewed by: Ud1#- Ranklin Wu Chief Administrative Officer - - 1~~/ / ," ../ , - - AR*L T*DC*df 18 December 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-0830 - 641 - REPORT NO.: PSD-007-03 PAGE 2 ., 1.0 BACKGROUND 1.1 The purpose of this report is to provide Committee with a status report on apartment-in-house applications that have been submitted for approval and registration. Information reports are provided on an annual basis. .. .... 1.2 Provincial legislation provided in the Municipal Act gives municipalities the ability to require registration of dwellings having an apartment-in-house. .. .. In 1997, Council passed a by-law amending Zoning By-law 84-63 to permit apartments-in-houses. By-law 97-76 permitted apartments in single detached and semi-detached dwellings in "Urban Residential Type One (R1) Zones", "Urban Residential Type Two (R2) Zones" and "Urban Residential Type Three (R3) Zones", including exception zones, except Orono, provided that the apartment can meet the requirements of the Ontario Fire Code or the Ontario Building Code. Owners also must meet the Zoning By-law requirements, including the provision of a parking space for the apartment unit. - ." ... .. .. Another by-law (By-law 97-77) required mandatory registration of all apartments- in-houses to ensure that these requirements could be met. A non-refundable application fee of $50 is paid upon submission of an application for registration, and a non-refundable fee of $50 is paid upon issuance of the Certificate of Registration for the apartment-in-house. - .. - 1.3 Owners of existing apartments in zones that did not permit apartments-in-houses were given an amnesty period from the date of passing of By-law 97-77 (April 28, 1997) until June 30, 1998. A new homeowner of a dwelling with an existing apartment-in-house (existing means in existence prior to April 28, 1997) has up to one year from the time of possession to apply for registration, regardless of zoning. Any owner who is building a new apartment-in-house or who cannot prove one has been legally in existence prior to April 28, 1997 is required to meet .. - .. .. .. 642 ... - REPORT NO.: PSD-007-03 PAGE 3 - the Zoning By-law and Ontario Building Code and register the unit as part of the building permit process. - - Initially, as a result of this amnesty and the public notice given, there were numerous applications. In recent years, applications have fallen off to approximately 10 applications per year. The numbers are shown in Chart 1. - Apartment-in-House Applications - - 30 20 10 - 90 80 70 60 - Number 50 40 - - 1997 1998 1999 2000 2001 2002 Years - - 2.0 APARTMENT-IN-HOUSE ACTIVITY 2.1 Attachment 1 details apartment-in-house activity since 1997. Since 1997, 125 applications for apartments have been received. Eighty-six (or 69%) have been registered to date. An additional 6 units have received approval. Staff are awaiting submission of the $50 registration fee prior to issuing the Certificate of Registration. Fourteen have been closed or withdrawn. A total of 19 applications have issues that remain outstanding. .... - - - 2.2 In 2002, a total of 10 new applications to register apartments-in-houses were received. The majority of these were for existing apartments, ... 6t."Z '-t _) - REPORT NO.: PSD-007-03 PAGE 4 .. 2.3 Chart 2 shows the number of apartments registered each year since 1997. In 2000, Staff noticed that applicants were becoming less active in addressing the requirements for registration and in 2001 and 2002, Staff made a concerted effort to follow up on inactive files. As a result, the number of apartments registered in these years exceeded the number of applications made, .. .... .. Apartment-in-House Registration .. 30 - 25 .. 20 Number 15 ., .. 1997 1998 1999 2000 2001 2002 ." Years ." 2.4 Municipal Staff continue to work on applications with issues outstanding. The majority of these applications are awaiting completion of upgrades required under the Ontario Fire Code or Ontario Building Code. Apartment-in-house files awaiting information are reviewed regularly and letters are sent informing the applicant of the status of the file. ." ... - 2.5 In some cases, applicants have applied to register the apartment and then indicated that they wish to close the file because they do not want to proceed with the application. This is generally because of the cost of the required upgrades. As there are concerns of liability to the Municipality, Staff will not close these applications until it has been ascertained by an inspection by the - .. - .... 6 A 11 44 .. - REPORT NO.: PSD-007-03 PAGE 5 - Emergency and Fire Services Department or other Municipal Staff that the apartment has been removed. - - 3.0 CONCLUSION 3.1 Municipal Staff will continue to encourage applicants to complete the registration of their apartments-in-houses meet our obligations to ensure the health and safety of residents. - - Attachments: - Attachment 1 - Apartments-in-Houses - All Applications - - - - - - - - - - ... 6 ~ - .1' ~I "i~ - III C ell E E o u := III L 'C "01 ell ~ - III ::l ftj ii5 (f) z o ~ c::( u :J 0.. 0.. c::( ...J ...J c::( f-- 01 c: c: 0: ;-a; ~ !it 00 ...J.= - ell Q. >- I- - ~ i5 - .... ::l II) f-- ... ell ~ E ~ III ii5z - C/) 1l 0 ~z II) - w C/) :J o :t Z C/) I- Z W ~ l- e::: c::( 0.. c::( III .~ ell ~ ~ !itz o x UJ ...J a.. 0:: t-;- 'E Q) E t:: ro a. >- ro .0 c: 'C ro Q) '0 E C l; Ul C >. 0 00000000 00 oroOoo UJUJUJUJUJUJUJUJ UJUJ UJ Ul, UJUJ ~~~~~~~~j~~~~!~~~ ~~~~~~~a..Ua..a..Ua.. o a.. a.. a.. a.. a.. a.. a.. a.. a.. a.. ro a.. a.. ro a.. ~ ...J a.. a.. ~~~~~~~~c~~E~~O~~ Nenenenencoenen CON ~~'2~~~~~ '%~ m ~ ro w ro ~ ro ro ~ ro L.l-7::;~JJ~:lf 77 ~ ~ M M ~ ~ M 0 ~ ~ ..... 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(L (L (L < <l: <l: < < < < < < < < b' It c.; 'i / .. .. .... .. .. .. .. - - - .. - - .. .. .. .. .. .. - - CI!ff.mglDn REPORT PLANNING SERVICES - - Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: Monday, January 6,2003 - Report #: PSD-010-03 File #: PLN 34.5.2.30 By-law #: - Subject: APPLICATION FOR ALTERATION OF DESIGNATED HERITAGE STRUCTURE 182 CHURCH STREET, BOWMANVILLE - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-010-03 be received; - 2. THAT as the Local Architectural Conservation Advisory Committee has no objection to the replacement of the original six-over-six sash windows in the east and west elevations with reproduction six-over-six sash windows, the application from Carolyn Wilson for alteration of 182 Church Street, Bowmanville, be APPROVED, in accordance with Section 33 (4) of the Ontario Heritage Act, R.S.O. 1990; and - 3. THAT Carolyn Wilson, the Local Architectural Conservation Advisory Committee, and the Ontario Heritage Foundation be advised of Council's decision. - Submitted by: Reviewed by: ~~ A / ranklin Wu /f,'I Chief Administrative Officer - - Da d . Crome, M.C.I.P.,R.P.P. Director, Planning Services - IL*CP*DC*df 16 December 2002 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623- 3379 F (905)623-0830 - 65U - REPORT NO.: PSD-010-03 PAGE 2 1.0 BACKGROUND 1.1 On November 15, 2002, the Planning Services Department received a request from Carolyn Wilson, the owner of 182 Church Street, Bowmanville (Attachment 1) for permission to remove all original six-over-six sash windows from the designated heritage building (Attachment 2). This property was designated in 1997 under By-law 97 -16 (Attachment 3). 1.2 The request was forwarded on to the Local Architectural Conservation Advisory Committee (LACAC) for consideration at their November 19th meeting. Upon review of the application the LACAC passed the following motion: .. .. .. - .. .. ... "That the Chair or LACAC liaison will contact the home owners, thank them for their letter and discuss heritage renovations that might solve their concern. If they still want to remove the windows, LACAC will arrange to .. have the designation by-law changed about the six-over-six sash windows." 1.3 At the request of the Chair, the LACAC Liaison contacted the owner to discuss the possibility of restoring the existing windows instead of replacing them. The owner subsequently agreed to retain the original windows and second story door in the front fa<;ade and replace the windows in the east and west elevations only. Ms. Wilson revised her alteration proposal in a letter dated November 25th, 2002 (Attachment 4). The revision was forwarded to Council and the LACAC. 2.0 COMMENTS 2.1 Section 33 (1) of the Ontario Heritage Act states that no owner of a property designated under Par IV of the Act shall alter the property or permit the alteration of the property where the alteration is likely to affect the reason for the designation unless the owner applies to Council and receives consent in writing. On December 9th Ms. Wilson's application for alteration was reviewed by Council. Council referred the correspondence to the Director of Planning Services and the LACAC. 651 .. .. .. .. - .. - .. .. .. .. - - - - - - - - - - - - - REPORT NO.: PSD-010-03 PAGE 3 2.2 The Act states that Council is to notify the owner that the application has been received. Notification dated December 11th was forwarded to Ms. Wilson. Council is to consult with the LACAC and make a decision within 90 days of notifying the owner. If Council consents to the application upon certain terms and conditions, or refuses the application, the owner may apply to Council for a hearing before the conservation Review Board. 2.3 The LACAC and Planning Services staff are both sympathetic to the additional expenses incurred by property owners in restoring and maintaining a heritage structure. It is to this effect that the LACAC approved the motion to support the removal of the original windows if the owner perceived this as the only viable option. 2.4 Ms. Wilson's original proposal to remove all original windows would have necessitated a heritage by-law amendment as the six-over-six sash windows are listed as one of the designated exterior architectural features. It will no longer be necessary to amend by-law 97-16 as the original six-over-six sash windows will remain in the front fac;ade. Replacement of the east and west windows in this building will not have a serious detrimental affect on the reasons for designation. Although the east and west elevations can be seen from the street, it is the front fac;ade which is the most significant. 3.0 CONCLUSION 3.1 Staff recommend that the application for alteration from Ms. Wilson, dated - November 25, 2002, to replace the six-over-six sash windows in the east and west elevation with six-over-six reproduction windows, be approved. - - Attachments: Attachment 1 - Key Map Attachment 2 - Original Proposal - Attachment 3 - By-law 97-16 Attachment 4 - Revised Application - - 6 5 (~ REPORT NO.: PSD-010-03 PAGE 4 .. .. Interested parties to be notified of Council's decision: Mavis Carlton Chair, LACAC 119 Cove Road Bowmanville, ON L 1 C 3K3 .. ... Ms. Carolyn Wilson 182 Church Street Bowmanville, ON L 1C 1T9 .. Ontario Heritage Foundation 10 Adelaide Street East Toronto, ON M5C 1 J3 .. .. .. ... .. - ... - ... ... .. .. .. 65 -) .. ATTACHMENT 1 - - Subject Site 182 Church Street, Bowmanville - - Lot 1 2 \ VI II II I II I I I I...... I I I I I I I CONCESSION - w CLAR/NGTON ~ BEECH ~ CENTRE <( - - :c u w w CD ~ W 0:: tn - L - ...-- - - - - - - - - - , r .1 6J'-1 - I ATTACHMENT 2 ... November 15, 2002 1f{m~WTI\' 1(1": ,:n~, .~~l1~E \/1.1.::\:.'1 "I NOV 1 5 7\iG2 ... ... MUNICIPillITV Ij~ CLI' :~:i1'2~ON PL'.h',~.:I~ '!_; Ij::_~ .;."~, I \i F. Ii .. To: Clarington Local Architectural Conservation Advisory Committee (LACAC) In an effort to reduce energy costs we would like to upgrade the windows in our "new" home. We plan to remove the brown aluminum storm windows and replace the original Six over Six windows with new ivory vinyl Six over Six double hung windows. The inside window casings and trim would not be affected or damaged in any way. We hope to replace the east and west upstairs windows this year and continue with the main floor winqows in the near future. We believe this change will greatly improve the overall "look" of our home and by removing the brown aluminum storms will restore the windows to a.mor~ natural 1860's look. Re: 182 Church Street, Bowmanville Attention: Isabel Little Yours truly, ~~~~~ Carolyn Wilson 182 Church Street, Bowmanville, On L 1 C 1 T9 905 623-6868 See Attached 6 r c 1-." ~. ..J ..j .. .. .. ... ... ... ... .. ... .. .. ... .. .. .. - - - - - - - - - - - - - - - - - - 6)0 - ATT ACHMENT 3 1/11II THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW #97.16 .. being a by-law to designate the property known for municipal purposes as 182 Church Street, Part Lot 12, Concession 1, former Town of Bowmanville, now in the Municipality of Clarington as a property of historic or architectural value or interest under the Ontario Heritage Act, R.S.O. 1990, Chapter 0.18 .. - WHEREAS the Ontario Heritage Act, R.S.O. 1990, C.0.18 authorizes the council of the municipality to enact by-laws to designate properties to be of historic or architectural value or interest for the purposes of the Act; and - WHEREAS the Council of The Corporation of the Municipality of Clarington has caused to be served upon the owner of the property known for municipal purposes as 182 Church Street, former Town of Bowmanville and upon the Ontario Heritage Foundation, Notice of Intention to Designate the aforesaid real property and has caused such Notice of Intention to be published in the Canadian Statesma,n, a newspaper having general circulation in the area of the designation on December 4, 1996; and - - WHEREAS the reasons for the designation of the aforesaid property under the Ontario Heritage Act are contained in Schedule "A" attached to and forming part of this by-law; and .... WHEREAS the Local Architectural Conservation Advisory Committee of the Municipality of Clarington has recommended that the property known for municipal purposes as 182 Church Street, Bowmanville be designated as a property of historic or architectural value or interest :..mder the Ontario Heritage Act; and .. WHEREAS no notice of objection to the proposed designation was served upon the Clerk within the period prescribed by the Ontario Heritage Act; .. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: .... 1. The property known for municipal purposes as 182 Church Street, Bowmanville which is more particularly described in Schedule "B" which is attached to and forms part of this by-law, is hereby designated as a property which has historic or architectural value or interest Linder Section 29 of the Ontario Heritage Act, R.S.O. 1990, C.0.18. .. 2. The Solicitor for the Municipality of Clarington is hereby authorized to cause a copy of this by-law to be registered against the title to the property described in Schedule "B" hereto. .. 3. The Clerk is hereby authorized to cause a copy of this by-law to be served upon the owner of the property described in Schedule "B" hereto and on the Ontario Heritage Foundation. The Clerk also is authorized to cause notice of the passing of this by-law to be published in the Canadian Statesman, a newspaper having general circulation in the area of the designation. .... ... By-law read a first and second time this 27th day of January 1997. By-law read a third time and finally passed this 27th day of January 1997. .. 6~l .. .. .. ... SCHEDULE MAM - TO BY-LAW #97-16 - - Built circa 1871, this house depicts the Gothic Revival form of architecture with its symmetrical format, steep pitched roof and gable. The house has been constructed in the Flemish bond pattern of brickwork and still retains its original windows and interior wood trim. It is recommended for designation under the Ontario Heritage Act for the following architectural features: - Exterior - . . . . the Flemish bond brick facade the six over six sash windows the stone window brackets and hood-mouldings the main entrance transom and sidelights - Interior - . . . . . the medallions of the front hall and living room the staircase, railings and bannister the wide wooden baseboards the wooden window casings and trim the wooden door casings - - - - - - - - - - 6 c, i', J tj - . .. NOV 2 5 2002 ~~1ECC.'lw'r r\\ Tfrp~Tlr~ Id '--"fJ~.:1Ll \1 J I' I ')' '~~0 NOV 2 5 20m "- I MUNICIPALiT'r' OF C,-,::"H:JJGTON PLANNiNG GEPj,RTr\~ENT ATTACHMENT 4 0-4 - 1{llIi (crnnW1!1]) - November 25, 2002 t.1UNICIPALlTV OF CLARINGTON MAYOR'S OFFICE ... To: Clarington Town Council Cc: Clarington Local Architectural Conservation Advisory Committee (LACAC) .... AGENDA .... Re: 182 Church Street, BowmanvilJe .... This letter is further to my letter of November 15th, 2002 advising LACAC of our desire to replace the windows in our home at 182 Church Street, Bowmanville. .... .... We plan on living in this lovely old home for the next 10 to 20 years. In order to do this our monthly energy expenditures will have to be greatly reduced and maintenance will have to be streamlined. We have gone over the pros and cons of replacement windows many times and feel they are necessary for reducing our monthly costs. .. - Repairing the existing windows and having wooden storms and separate wooden screens made would entail: - .. - Cost, possibly less up front but over time would prove to be more costly - Yearly putty and painting would be necessary - Hiring someone twice a year to put them on and take them off because of the height of the upper windows and the size of the main floor windows. Safe storage in this case wouldHbe a,. f',L..', U,) problem. - Even if we don't seasonally remove them they wQuldstill have. .. to be removed on a regular basis for cleaning. (P.1.~.~~e'heatiin %:':'-;;~~. ._ -. '0 -H.....__.___,., _.'. D mind the "insides" of all the windows haven't b~ii;~~leaned in.-- "H --. .. years because it entails actually removing the outsjd-~--..---.-..,...,- aluminum stonns. All of the main floor windows 'have been painted shut. - - .. - .. 6~i--j J / .---- - ~! ; ../ - - - - - - - - - - - - - - - - - - " Page 2 We will gladly work with someone to restore, repair and make a period style storm "DOOR" for the upper front South facing window/door. And, if necessary, also leave the 2 main floor front windows (South facing) as they are and at some time in the future have them restored with period style wooden storms. Our main concern as winter approaches is the upper East and West facing windows. They are in bad repair and very fragile, possibly due to the constant condensation between the original windows and the aluminum storms. We can't seem to get the temperature upstairs above 62 degrees F. The replacement windows we would like to use are reproduction 6 over 6 and I would have them made in IVORY so they won't stand out like white ones would. Also, I would go with only bottom half screens which is more in line with older windows. Thanking you in advance for your attention to this matter, Yours truly, e0Wr~JoifY- Carolyn Wilson 182 Church Street, Bowmanville, On Ll C 1 T9 905 634-6868 66U - CI!J!.mgtnn REPORT - - PLANNING SERVICES - Meeting: Date: - Report #: - Subject: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday, January 6, 2003 Addendum to PSD-128-02 File #: By-law #: HIGHWAY 407 - COMMUNITY ADVISORY COMMITTEE - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Admiristration Committee recommend to Council the following: 1. THAT the Terms of Reference for the Clarington Highway 407 Community Advisory Committee, attached to this Report as Attachment No.1, be approved; - 2. THAT the following groups be requested to appoint representatives to the Highway 407 Community Advisory Committee: - a) Clarington Board of Trade - one representative from a local BIA and one industry representative Clarington Agricultural Advisory Committee - one member; Municipal Heritage Committee - one member; - b) c) - 3. THAT a member of Council be appointed as the Council representative on the Community Advisory Committee; - 4. THAT a copy of Report PSD-128-02, this Addendum Report and Council's resolutions be forwarded to Ms. Linda Gasser, Mr. John Slobodzian of the Ministry of Transportation, Mr. Doug Allingham of Totten Sims Hubicki, and the interested parties in this report. - - Submitted by: ~ Da Id J. Crome, MCIP, R.P.P. Director of Planning Services JS*DJC*sh December 19, 2002 Reviewed by: ~~. klinWu, t Chief Administrative Officer - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623- 3379 F (905)623-0830 - 66J - REPORT NO.: Addendum to PSD-128-02 PAGE 2 1.0 BACKGROUND 1.1 On December 9, 2002, Council considered Staff Report PSD-128-02. The report forwarded Terms of Reference for a Clarington Highway 407 Community Advisory Committee (CAe), and also recommended that the Minister of Transportation be requested to provide funding to enable Clarington to retain a consultant. 1.2 Ms. Linda Gasser addressed Council in respect of the report. She recommended a number of changes to the Terms of Reference for the CAC, and also requested that Council engage a consultant to review the Needs Planning Studies and the draft Terms of Reference. She also requested Council to identify a source of funds for the consultant immediately. 1.3 Council resolved to direct the Clerk to advertise for the positions on the CAC, and to request the Minister to provide funding for a consultant and add a third member from Clarington to the Ministry's CAC. Council also resolved to refer the recommendations related to the Terms of Reference for the CAC back to staff for a further report to address the issues raised by Ms. Gasser. 2.0 MTO'S COMMUNITY ADVISORY COMMITTEE 2.1 Doug Allingham, of Totten Sims Hubicki, advised staff that the Ministry of Transportation is open to having additional Clarington residents on the Ministry's Community Advisory Committee. They requested a member that could provide an environmental perspective on the project. The Director of Planning Services provided 6 possible candidates for the Ministry to consider. In addition, the Ministry has requested that a member of the Clarington Agricultural Advisory Committee sit on their Community Advisory Committee. As of the writing of this report, the membership consisted of the following: 662 .. .. .. IlIlii .. IIIIIi .. ... .. ... ... - ... .. .. IIIlIl .. .. IIIIIi .. REPORT NO.: Addendum to PSD-128-02 PAGE 3 - - Area Municipal Representatives (All Durham municipal areas except Brock) Durham Agricultural Advisory Committee Clarington Agricultural Advisory Committee Greater Oshawa Chamber of Commerce Canadian Automobile Association Ontario Trucking Association Members at Large (two from Clarington four from Whitby one from Pickering) 7 - - 1 1 1 1 1 - 7 19 At large member may represent specific interests such as the environment. - 3.0 CLARINGTON COMMUNITY ADVISORY COMMITTEE - 3.1 Ms. Gasser made five recommendations with respect to the Terms of Reference for the Community Advisory Committee. These are addressed individually below. - - a) Ms. Gasser suggested that the CAC membership be increased to 15 community members plus Council and staff liaison members. - This recommendation, if approved, would increase the total size of the CAC to 18 members. A committee this size would be difficult to administer and would increase the demand on Staff resources. The Agricultural Advisory Committee has a total of 13 members,. while both the Municipal Heritage Committee (formerly LACAC) and the Port Granby Project CAC have a total of 10 members each. - - - Recommendation: Staff suggest that the CAC membership remain at a total of approximately 13 members, including staff and Council representatives. This will provide for sufficiently broad-based representation from the community and the maintenance of a large core group. However, Council could review the Committee size again and make any additions when applications are received and specific appointments are made. - - b) Ms. Gasser suggested that a Conflict of Interest clause be inserted in the Terms of Reference that would allow members that are potentially affected to participate in general discussions, but exclude them from voting on specific issues affecting them .. - Z 66J - REPORT NO.: Addendum to PSD-128-02 PAGE 4 Staff agree with this suggestion and have included appropriate wording in the Terms of Reference. Recommendation: That the Terms of Reference be modified to add the following paragraph under Meetings: All members of the Committee will be eligible to participate in discussions related to the project. However, any member who would be directly affected by a specific issue related to the project shall refrain from voting on a motion directly related to that issue. Individual members of the Committee shall be responsible for determining whether they have a conflict of interest with respect to any issue. c) Ms. Gasser suggested that a clause be inserted in the Terms of Reference to indicate that any member that misses three consecutive meetings without valid reasons be replaced. Staff note that is a standard clause in the Terms of Reference for Council committees. The matter of absences is already addressed in the Terms of Reference in the last paragraph under Membership. Recommendation: That the current absence provision in the Terms of Reference not be modified. d) Ms. Gasser suggested that each organization/group be limited to one member on the CAC. Ms. Gasser's concern was focused on the previous Terms of Reference which provided for the Clarington Board of Trade to appoint two members. Here position was that no one group should have more than one member. However, if Council were to directly appoint a BIA member, it would have to choose one of the three BIA's to appoint a member or have all BIA's and the Courtice Business Association appoint a member. The latter would result in over representation of one group. The Board of Trade represents both commercial and industrial businesses, and each would provide a valuable perspective to the Committee. Recommendation: That the Board of Trade representation on the CAC be maintained at two members, and that the Board be requested to appoint one member who is also a member of a BIA and one industry representative. e) Ms. Gasser suggested that the Municipality consider hiring an independent facilitator rather than having the Advisory Committee elect a chair from within. 664 .. , .. - ... .. .. .. .. .. .. .. .. .. .. ... .. .. .. ... - REPORT NO.: Addendum to PSD-128-02 PAGE 5 - - Staff believe that the process would be greatly enhanced with the use of a professional facilitator. However, given the costs involved with retaining a facilitator for the Advisory Committee, Staff cannot support this suggestion. Recommendation: None - - 4.0 TRANSPORTATION CONSULTANT - 4.1 Ms. Gasser indicated that Council should engage a transportation consultant immediately in order to review the Needs and Justification report and the Draft EA Terms of Reference. There are no funds budgeted for this purpose and Council should provide direction to staff on this issue, in light of the other priorities for the 2003 budget year. - - - Attachments - Attachment 1 - Terms of Reference Attachment 2 - Delegation of Linda Gasser - December 9, 2002 - Interested parties to be notified of Council and Committee's decision: - Ms. Linda Gasser PO Box 300 Orono, Ontario LOB 1 MO Mr. John Slobodzian Ontario Ministry of Transportation 301 St. Paul Street St. Catherines, Ontario L2R 7R4 - - Mr. Doug Allingham, P. Eng Totten Sims Hubicki 300 Water Street Whitby, Ontario L 1 N 9L2 Mr. John E. Waters 1882 Bloor Street East Bowmanville, Ontario L 1 C 3K3 - - Mr. W. G. Paterson 1909 Bloor Street East Bowmanville, Ontario L 1 C 3K3 - - 66~ - ATTACHME~n 1 Revised December 18, 2002 TERMS OF REFERENCE CLARINGTON HIGHWAY 407 COMMUNITY ADVISORY COMMITTEE Backaround The Ontario Ministry of Transportation has initiated the Environmental Assessment study for the Highway 407 East Completion. The highway extension is proposed to start at the current terminus at Brock Road in Pickering and run eastward to connect with Highway 35/115 in Clarington. The section of Highway 407 through Clarington will be approximately 25 kms. As well, a 10 km north-south highway to connect Highway 407 with Highway 401 is also proposed in the vicinity of Solina Road. Due to the scale of the project through Clarington, the Highway 407 extension has the potential to significantly affect the entire community. In order to facilitate public input on the project, Clarington Council is establishing a Community Advisory Committee for the Highway 407 East Extension. .. .. .. .. .. .. .. filii .. Mandate The Clarington Highway 407 Community Advisory Committee (CAC) will provide advice to .. Clarington Council, from a community perspective, regarding the need and justification for the highway, the proposed Terms of Reference, and the environmental, social, cultural .. and economic issues associated with the proposed highway. Scope of Activities The Community Advisory Committee, in fulfilling its mandate, is to provide advice to Council and communicate information back to their respective stakeholder groups, where appropriate. The Committee will review information associated with the proposed highway and provide strategic advice to Council on these matters. While individual members of the CAC may represent various interest groups, the opinions and positions taken by the members and the CAC are not binding, in whole or in part, on either Clarington Council or the groups they represent. 666 ... .. .. .. .. .. .. .. - - - - - - - - - - - - - - - - - - - Membership The Community Advisory is a volunteer Committee consisting of approximately 10 citizen members. Council shall seek to appoint members representing a variety of interests from across the Municipality, including, but not limited to: · residents within the study area · agriculture · industry and business · social/cultural environment · natural environment. Members may represent a specific committee or group. In particular, the following groups will be invited to nominate members to sit on the CAC: · Clarington Board of Trade - one member from a local BIA and one industry representative · Clarington Agricultural Advisory Committee - 1 member · LACAC - 1 member. One member of Council shall also be appointed to sit on the Committee. Staff representatives from both the Planning Services Department and the Engineering Services Department shall sit on the Committee as non-voting members. In addition, the Committee may recommend to Council that Durham Region staff, Conservation Authority staff and staff of other municipalities be invited to attend as non-voting members. Members appointed to sit on the Committee must be willing to commit the time required to understand and evaluate the information provided, as well as be open-minded to various opinions and perspectives on the Project. Openings for membership shall be publicly advertised and all residents of the Municipality are eligible to apply. Applicants will submit applications to the Municipality of Clarington Clerk's Department. Members will be formally appointed by Council. The Council representative shall sit as the interim chair. The Committee will select a Chair and Vice-Chair from among its membership. The chair shall provide leadership to the Committee, ensure that the Committee carries out its mandate, and act as the primary liaison between the Committee and Staff. 667 If an individual member is unable to attend a meeting, he/she may request permission from the Chair to send an alternate, at least 24 hours in advance of the meeting. The Chair shall advise the Clerk of any member who is absent for three consecutive meetings, and may request that the member be removed from the Committee. The Chair shall also advise the Clerk of the resignation of any member. Council shall appoint new members to the Committee to fill any vacancies as required. Technical Support Municipal staff will provide clerical, administrative and technical assistance to the Committee. Staff and consultants, including consultants hired by the Ministry of Transportation, will share technical information and assist in the interpretation of this material. Meetings Committee meetings shall be held in the Municipal Administrative Centre. The Committee shall generally meet a minimum of once per month; however, the chair may schedule additional meetings or cancel meetings after consulting with the other members of the Committee. The Chair shall set the agenda for each meeting in consultation with Municipal Staff. A majority of voting members (6) shall constitute a quorum. Recommendations and decisions reached by the CAC will be based on consensus, wherever possible. In the event that a consensus cannot be reached and there are divergent opinions on issues, formal votes may be called by the Chair, with each member having one vote. Decisions will be carried by a majority of the members present. All members of the Committee will be eligible to participate in discussions related to the project. However, any member who would be d,rectly affected by a specific issue related to the project shall refrain from voting on a motion directly related to that issue.. Individual members of the Committee shall be responsible for determining whether they have a conflict of interest with respect to any issue. 668 .. ... .. .. ... .. .. .. - .. ... .. .. ... .. .. .. .. ... - - - Reporting to Council The Community Advisory group shall report to Council as follows: . The recording secretary shall submit the minutes of all Committee meetings to the Municipal Clerk for inclusion in the Council agenda for information; . All recommendations from the Committee shall be submitted to the Clerk for inclusion in the Council agenda for direction; . The Committee Chair will submit reports to Council prior to key decisions being made by Council on the proposed highway. - - Term of the Committee The term of the Committee shall coincide with the term of Council. The Committee will - disband upon completion of the Environmental Assessment for the Highway 407 East Completion or at such other time as Council may determine. - - - - - - - - - - - - 669 - ATT ACHME~n 2 1 ... DELEGATION TO CLARlNGTON COUNCIL DECEMBER 9" 2002 .. Re: Renort PSD-128-02 - Hi2bwav 407: CAC and Transoortation Consultant Assistance .. Good Evening Mr. Mayor, Members of Council, Ladies and Gentlemen: .. I speak to you tonight in general support of the recommendations in the staff report. However, I respectfully request that Council consider a few minor amendments to the staff recommendations and the CAC Terms of Reference. .. .. Community Advisory Committee Given the scale of the 407 project, its long history and the large number of potential impacts, it is highly likely that anyone attracted to the CAC will have an opinion on 407. You need people on that collllllittee with opinions and the hope is that when having access to the facts, members' opinions will become more focused and refined. .. .. lIIIli While it is sometimes difficult to distinguish between someone having an "opinion" and someone having an "agenda", I think that membership from as broad a cross-section of community interests as possible should be encouraged. A conflict of interest clause would allow for potentially impacted committee members to participate in the general discussions around an issue, but refrain from voting on any particular aspect of the matter involving them. .. ... I believe you should increase the number of members to around fifteen from the currently proposed ten. This will still be a smaller than the CAC struck to advise MTO, which will likely have 17 to ] 8 members. If you start with a larger committee, not only do you capture more diverse community views, you have a better chance of getting a large enough core group that can be maintained throughout the life of the committee. Council has to be prepared for some attrition. It will be difficult to appoint member replacements due to the type of process - i.e. large volumes of complex technical information need to be absorbed within a short time due to the time lines of the EA process. - .. .... ... Regular attendance at meetings should be a key requirement because each subsequent meeting will build on information provided and debated at the previous meetings. I suggest that a clause be added that if a committee member misses .. .. Linda Gasser P.O. Box 399, Orono Onto LOB IMO Tel: (905) 983-5249 E-Mail: lagasser@netrover.com 670 iIllII .. - - - - - - - - - - - - - - - - - - - 2 more than three consecutive meetings without a valid reason, that the organization that nominated them suggest a replacement. If the absentee member has been appointed at large, consideration will have to be given as to whether or not it would make sense to appoint a new person at that stage of the process. The Terms of Reference suggest that two members of the Clarington Board of Trade be invited to sit on the CAC. I think that when more than one representative of any particular organization is appointe<L the dynamics of the committee are altered because that organization has a greater opportunity to dominate the discussion and shape the recommendations of the committee. I suggest that no organization should have more than one representative on the committee. My suggestion is that one Clarington Board of Trade member be invited and that one member of one of the BIAs or any other business organization be invited to sit on the CAC~ This still gives the business community the same amount of representation in total, but allows for two different business views to be brought to the committee - e.g. urban and rural business perspectives, small and larger etc. An independent facilitator, rather than a chair, is worthy of Council consideration in that unlike a chair that is elected by committee members, who participates in discussion and votes on issues, a facilitator is independent of the committee and removed from membership duties. He/she can really concentrate on the process issues to ensure that the committee fulfils its mandate. lbis is the process used by the MTO CAC. There is a cost attached to this option but it may well be worth it in the long run. Recommendations: I. Increase CAC membership to 15 community members plus Council and staff liaison members Insert a Conflict of Interest clause Insert clause that missing three consecutive meetings without valid reason results in member being replaced. Limit each organization/group to one member on CAC. Consider hiring independent facilitator rather than having committee elect a chair from within. v 2. ./ 3. """ 4. 5. Linda Gasser P.O. Box 399, Orono Ont. LOB lMO Tel: (905) 983-5249 E-Mail: lagasser@netrover.com 67\ 3 ... ... Transportation Consultant ... It is of the utmost importance that as a minimum, a transportation consultant should review the Needs Planning Report as well as the draft Terms of Reference. It is at the Needs stage that issues must be identified, queried and addressed, with issues emanating from the Needs document incorporated into any municipal position and comments to the draft Terms of Reference. ... ... From what] understand, we may not be getting one neat and tidy Needs Planning Report. Rather, previous studies will be updated where MTO felt that was required. ]t may be that a lot of previously released material will need to be evaluated in addition to the Needs Planning Report and there will be very little time to do it in. A consultant with transportation expertise can assist staff in interpreting the huge volumes of information and assist them and Council in crafting a coherent response reflecting what will likely be a number of municipal concerns. ... ... .. ... Once the Minister of Environment approves the Terms of Reference, the transportation consultant may be required only occasionally until the final,EA report is produced. At that stage, prior to the final EA report being submitted for approval to the Minister of Environmen~ municipal comments should be provided to identify any concerns with that document and how it expresses what was identified in the Terms of Reference. ... ... I cannot tlunk of a project that has the potential to impact Clarington more than Highway 407 does. A5 your planning staff have advised you, waiting for the annual budget process will be too late to deal with the most important phases of the EA process, the phases at which a municipal response can have the most impact. A consultant can help you flag fiscal impacts in addition to other impacts so the payback in that area alone can be huge and prepare you for future budget processes. ... ... ... ... Notwithstanding that there seems to be no provincial process for intervener funding, as per my communication with MTO today, it is imperative that Council take all possible steps to inform themselves of potential impacts to Clarington and identify options for addressing these. .. ... Linda GasS(~r P.O. Box 399, Orono OInt. LOB 1 MO Tel: (905) 983-5249 E-Mail: lagasser@netrover.com .. 672 ... .... 4 - Please take this opportunity to be properly prepared to address the huge number of complex issues with the assistance of an experienced transportation consultant. It is prudent that we address issues arOlmd this project from the position of having the facts. We cannot afford not to do this. - - Recommendations: - 1. Don't wait until budget process - please proceed fortbwitb and identify a source of funds for tbe consultant. 2. Engage transportation consultant 10 review tbe Needs Planning Reports as well as draft Terms of Reference. - - Thank you for your attention. - - - - - - - - - - - Linda Gasser P.O. Box 399, Orono ant. LOB lMO Tel: (905) 983-5249 E-Mail: lagasser@netrover.com 673 - .... ... ... ... .. .. ... ... .. .. .. ... .. ... ... .. .,j .. - - - Cl!Jlpn REPORT - ENGINEERING SERVICES DEPARTMENT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday, January 06, 2003 Resolution #: EGD-01-03 File #: By-law #: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR NOVEMBER, 2002. - Recommendations: It is respectfully recommended that the General Purpose and Administration Committee .. recommend to Council the following: 1. THAT Report EGD-01-03 be received for information. - - - - - ,./ 7 . Reviewed by: ~,{W 1.. F nklin Wu '01.7 Chief Administrative Officer - d{j~ .'. ! ,. / " / / Submitted by: !. '?1rtd./' A. S. Cannella, C.E.T. Director of Engineering Services - - ASC*bb December 10, 2002 - 701 - REPORT NO.: EGD-D1-03 PAGE 2 .. ... 1. BACKGROUND: 1.1 With respect to the Building Permit Activity for the month of November 2002, Staff wish to highlight the following statistics for the information of Committee and Council. ... ... MONTH OF NOV. YEAR TO DATE YEAR TO DATE 2002 2002 2001 Permits Issued 89 1021 896 VALUE OF CONSTRUCTION Residential $8,071,000 $93,380,241 $67,144,614 Industrial 0 $2,116,057 $813,815 Government 0 $10,090,040 $10,933,300 Commercial $156,000 $641,261 $4,767,230 Institutional $600 $7,488,220 $24,812,579 Agricultural $38,000 $750,074 $1,177/145 Ontario Hydro 0 $1,465,072 $3,046,000 Miscellaneous $27,490 $1,148,476 $502/000 TOT AL $8,293,090 $117,079,441 $113,196,683 ... ... ... ... ... .... ... ... ., - ... IIlIIl ;1 Attachment #1 - Monthly Building Permit Activity Report Attachment #2 - Historical Comparison of Building Permit IlIIIII III CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623- 3379 F (905)623-6506 ... 702 III .. - - - - - .. .. ... - .. .... - - - .. - - - Municipality of Clarington Building Services - Monthly Activity Report November 2002 2002 2001 Type of Construction November Year to Date November Year to Date Residential: Single Detached 35 414 27 274 Semi-Detached 28 186 34 139 Townhouse 0 32 14 31 Apartment 0 5 0 0 Other Construction 10 179 9 236 Sub Total 73 816 84 680 Industrial: New Building 0 6 1 Addition! Alteration 0 7 1 Sub Total 0 13 2 11 Government: New Building 0 1 0 Addition! Alteration 0 8 0 Sub Total 0 9 0 6 Commercial: New Building 0 1 0 Addition! Alteration 3 15 2 Sub Total 3 16 2 47 Institutional: New Building 0 6 1 Addition! Alteration 1 4 0 Sub Total 1 10 1 16 Agricultural: New Building 1 11 0 Addition! Alteration 1 4 0 Sub Total 2 15 0 17 Ontario Hydro: New Building 0 0 0 Addition! Alteration 0 9 0 Sub Total 0 9 0 10 HV AC, Plumbing & Miscellaneous: 6 105 13 79 Demolition: 4 28 3 30 TOTALS 89 1021 105 896 ..... .....- << 2002 2001 November Year to Date November Year to Date Residential: $8,071,000 $93,380,241 $9,740,268 $67,144,614 Industrial: 0 $2,116,057 $260,600 $813,815 Government: 0 $10,090,040 0 $10,933,300 Commercial: $156,000 $641,261 $20,000 $4,767,230 Institutional: $600 $7,488,220 $12,380,279 $24,812.579 Agricultural: $38,000 $750,074 $38,000 $1,177,145 Ontario Hydro: 0 $1,465,072 0 $3,046,000 Miscellaneous: $27,490 $1,148,476 $2,500 $502,000 TOTAL $8,293,090 $117,079,441 $22,441,647 $113,196,683 ?uj November, 2002 ... 2002 2001 ... November Year to Date November Year to Date PERMIT FEES $63,918 $855,882 $200,576 $871,182 - 2002 2001 ... November Year to Date November Year to Date Building Inspections 612 4001 Plumbing Inspections 519 3292 ..... TOTALS 1131 7293 ... 2002 2001 November Year to Date November Year to Date .... Single Detached 35 414 27 274 Semi-Detached 28 186 34 139 Townhouse 0 32 14 31 lIIlIiI Apartments 0 34 0 3 TOTALS 63 666 75 447 .. YEAR: 2002 2001 2000 1999 1998 1997 1996 1995 1994 1993 1992 AREA (to month) Bowmanville 320 312 188 184 313 423 217 229 406 301 532 Courtice 125 129 231 296 254 295 331 170 388 232 204 Newcastle 131 76 110 78 4 5 3 4 6 22 Wilmot Creek 38 24 19 21 33 21 16 16 10 10 10 Orono 1 1 1 2 3 3 Darlington 17 47 102 31 14 20 17 21 11 9 14 Clarke 15 9 17 17 12 20 10 7 8 6 6 Burketon 1 1 1 2 2 1 1 Enfield 3 Enniskillen 2 5 7 6 3 7 3 1 1 Hampton 1 1 1 2 1 2 2 1 3 1 Haydon 1 1 2 1 Kendal 3 2 1 Kirby 1 Leskard 1 1 Maple Grove 1 Mitchells Comers Newtonville 3 3 1 2 2 1 Solina 1 1 1 1 1 Tyrone 7 3 TOT ALS 666 609 679 640 636 801 601 447 834 572 797 .. ..i .... ... - - ... ... .. dn:Reports.gpanov2a -; 'J L~ .Ii I I I I I I I I I I I I I I I I I I I C[!Jl4]gton REPORT EMERGENCY & FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JANUARY 06,2003 Report #: ESD-001-03 File #10.12.6 By-law # Subject: MONTHLY RESPONSE REPORT - NOVEMBER, 2002 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-001-03 be received for information. cJ---. ~- .~- J / r- "'~ /- Reviewed by: 'l Franklin Wu, Chief Administrative Officer MGC.amc 901 REPORT NO.: ESD 001-03 PAGE 2 I I I I I I I I I I I I I I I I I I I BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the month of November, 2002. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 218 calls in November and recorded total fire loss at $29,200.00. A breakdown of calls responded to follows in the table attached. *Standbv As indicated in the table attached, Station 1 volunteer firefighters were activated ten times for standby, nine calls were as a result of Pumper 1 and Pumper 4 being tied up at emergency calls, and one for the Santa Claus parade. Station 4 volunteer firefighters were activated four times for standby, three were as a result of Pumper 1 and Pumper 4 being tied up at emergency calls, one for the Santa Claus parade.. 902 I I I I I I I I I I I I I I I I I I I EMERGENCY & FIRE SERVICES MONTHLY RESPONSE REPORT MONTH YEAR MONTH YEAR ENDING TO ENDING TO DATE DATE CLASSIFICATION NOV/02 2002 NOV/Ol 2001 PROPERTY FIRES (Includes structure, chimney, vehicle 11 220 18 268 Miscellaneous e.g, furniture, clothing, etc.) UNAUTHORIZED BURNING (Burning complaints) 5 70 3 91 FALSE FIRE CALLS (Includes alarm activations- 28 380 32 295 accidental/lmalicious,human-perceived emergencies/check calls e.g. investigate unknown odour PUBLIC HAZARD CALLS (Includes propane/natural gas leaks, 25 218 17 208 fueVchemical spills, power lines down/arcing, C.O. leaks, etc.) RESCUE CALLS (Includes vehicle extrication!accidents, 34 381 30 372 cornmerciaVindustrial accidents, home/residential accidents, water/ice rescue) MEDICAL ASSIST CALLS (Includes assist to ambulance personnel with 85 956 84 904 respiratory and resuscitation emenzencies MISCELLANEOUS CALLS (Incidents not found, assistance not req' d. by 30 321 25 302 other agency, call cancelled on route, etc.) TOTAL CALLS 218 2546 209 2440 TOTAL FIRE LOSS $29,200 $1,789,090 $75,900 $910,395 NUMBER OF ALARMS BY STATION ST.#1 ST.#2 ST.#3 ST.#4 ST .#5 TOTAL 102 29 11 61 15 218 NUMBER OF STANDBY CALLS BY STATION ST#1 ST#2 ST#3 ST#4 ST#5 TOTAL 10 0 0 4 0 14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-6506 903 I I I I I I I I I I I I I I I I I I I ~. L. ~ CI!J!fflglDn ~: iI. L I f ... \ ~ ... I ... I 1.. I I ... L ~ .. L l L L L I l.. L I .. REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JANUARY 6,2003 Report #: CLD-01-03 File #: By-law #: Subject: ANIMAL SERVICES MONTHLY REPORT FOR THE MONTH OF NOVEMBER, 2002 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 ) 2) THAT Report CLD-01-03 be received for information; and THAT a copy of Report CLD-01-03 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. O~~~ 'ewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1 1 0 1 REPORT NO.:CLD-01-03 PAGE 2 of3 BACKGROUND AND COMMENT For the information of Council, the tables attached to Report CLD-01-03 summarizes the , activities and revenues pertaining to Animal Services for the month of November, 2002. Attachment #1 Animal Services Monthly Report Interested parties to be advised of Council's decision: Animal Alliance of Canada 221 Broadview Avenue Suite 101 Toronto, Ontario M4M 2G3 Animal Advisory Committee 1 1 02 J J J J J J j J j J J J J J J J J J J I '. , -. REPORT NO.:CLD-01-03 PAGE 3 of3 ~ .. CLERKS DEPARTMENT ANIMAL SERVICES DIVISION ATTACHMENT NO.1 TO REPORT NO. CLD-01-03 \' f -- . A. ACTIVITIES THIS MONTH YR. TO DATE 2002 YR. TO DATE 01 PICKED UP - WILDLIFE 3 128 155 I DOGS I CATS I DOGS CATS DOGS CATS PICKED UP 13 16 196 115 215 163 BROUGHT IN 14 34 132 312 157 235 RETRIEVED BY OWNERS 16 0 207 11 188 19 SOLD TO RESIDENTS 11 36 114 289 156 224 SOLD TO RESEARCH 0 0 0 0 0 0 EUTHANISED 0 8 3 57 6 46 DEAD ON ARRIVAL 0 6 4 70 22 109 I QUARANTINE II 0 I 1 II 2 I 16 I 10 I 4 I WRITTEN WARNINGS 18 151 248 P.O.A. TICKETS 4 52 75 CONVICTIONS 3 28 38 CALL-OUTS AFTER HOURS 2 39 49 OVER TIME HOURS 152.50 150 6 B. REVENUES DOGS & CATS RELEASED 45.00 30.00 765.00 390.00 675.00 255.00 LICENSES 701.00 152.00 39476.00 9985.00 43014.00 10662.00 SOLD TO RESEARCH 0 0 0 0 0 0 SOLD TO RESIDENTS 825.00 1575.00 7275.00 12105.00 9900.00 8910.00 DOGS REDEEMED 802.00 0 9269.00 192.00 8642.00 185.00 I SUB TOTAL I 2373.00 1757.00 56785.00 22672.00 62231.00 20012.00 ANIMAL SERVICES MONTHLY REPORT - NOVEMBER 2002 L I f .... , L I .. i '- ~ - ~ ... I l.. ~ t ~ .. i. ... ... TRAP REVENUE 6.00 471.00 796.50 TOTAL REVENUE 4136.00 79928.00 83039.50 .~ ... EUTHANISED: 2 INJURED CATS 2 SICK CATS 4 FERAL CATS , .... 1 1 () 3 J J J J J J j J J j J J j J j J J J J l l L l L L L l l L L L L L l L l l L cmriQgron REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 6, 2003 Report #: COD-001-03 File #_ By-law # Subject: RFP2002-15, BOWMANVILLE HERITAGE CONSERVATION DISTRICT STUDY Recommendations: It is respectfully recommended to the General Purpose and Administration Committee the following: 1. THAT Report COD-001-03 be received; 2. THAT Martindale Planning Services, Ajax, Ontario with a total revised bid in the amount of $34,440.00, (plus G.S.T.) being the most responsive bidder in accordance with all terms and conditions of RFP2002-15 be awarded the contract for consulting services of Phase I of the Bowmanville Heritage Conservation District Study and Plan, as required by the Planning Department; 3. THAT pending Council approval to proceed with Phase II, that the subject firm be authorized to provide consultation services for Phase II in the amount of $23,390.00, plus G.S.T.; 4. THAT funds in the amount of $15,000.00 be drawn from account # 7708-X-0247 LACAC consulting; 5. THAT the remaining funds in the amount of $21 ,848.00 ($34,440 total bid, plus G.S.T., less $15,000.00 LACAC Consulting) be drawn from account # 7702-X- 0247 Planning Consulting; and, 6. THAT the attached By-law, marked Schedule "A" authorizing the Mayor and Clerk to execute the agreement be approved; 1201 REPORT NO.: Submitted by: Mari Direc Davi rome, MCIP, RPP Director of Planning Services MM\LAB\DC\lp 1202 PAGE 2 J I J J J J J J J J J J J J J J J J J L l L L L L L L recommendation to LACAC whether or not to proceed with the Heritage Conservation District l------Pfan (Phase Two~LACAC-sh~illconsider the recommendatiOn ofthe District Steering committee and make a formal recommendation to Council, which is anticipated to be January L 2004, the final decision regarding the undertaking; of the Heritage Conservation District Plan (Phase Two) will be made by Council. L l l L L L L L L REPORT NO.: PAGE 3 BACKGROUND AND COMMENT A Request for Proposal was issued with five (5) firms being invited to submit on providing Consulting Services for the Bowmanville Heritage Conservation District Study. Subsequently, two (2) proposals were submitted and tabulated as per Schedule "B" attached. A response was received from a third firm indicating their existing work load was too large to take on this project. Following the completion of the Heritage Conservation District Background Study (Phase One) which shall include the presentation of the District Study at a public meeting, the District Steering committee in evaluating the feedback and comments from the Public, shall make a Proposals were evaluated based on the following: . Previous Heritage Conservation District Background Study Plan, and OMB approval experience . Consultants ability and capacity to perform the work . Time line suitability . Approach to methodology of Project . Key personnel . Ability to communicate . Overall impression . Reference interviews . Proposed fees and hourly rates . Working knowledge in Clarington and Region of Durham . Financial status Based on the above evaluation, the two firms were interviewed by the selection committee. 1203 REPORT NO.: PAGE 4 I I J J J J J J J J J J J 1 J J J 1 J The selection committee consisted of the following staff: . Isabel Little, Planner . David Crome, MCIP, RPP, Director of Planning Services . Lou Ann Birkett, C.P.P., A.M.C.T., Purchasing Manager . Bill Humber, Old Bowmanville Neighbourhood Association Of the two firms selected for an interview, the firm of Martindale Planning Services, Ajax best meets the criteria established in the Request for Proposal document and consequently scored the highest in the evaluation process. Upon review of the Total bid price submitted by Martindale Planning Services it was revealed that they had included some additional works that were not required. In accordance with the Request for Proposal, their bid was amended to $34,440.00 to delete the unnecessary work. Pending Council approval to proceed with Phase II it is further recommended that the subject firm be authorized to provide consulting services for Phase II in th~ amount of $23,390.00, plus G.S.T. After further review and analysis of the submissions, the firm Martindale Planning Services, Ajax are recommended for this project. Although the subject firm has no direct experience with the Municipality of Clarington, they have provided satisfactory service to the Town of Whitby and City of Oshawa. The sub consultants proposed have previously provided satisfactory service to the Municipality of Clarington. It is recommended that the funds required be provided from the 2002 Budget as follows: Account #7708-X-0247 LACAC Consulting $15,000.00 Account #7702-X-0247 Planning Consulting $19,440.00 Attachments: Schedule A: By-Law Schedule B: Bid Summary CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, 01~B'4 L 1C 3A6 T(905)623-3379 F (905)623-4169 L L L L L L L l l l L l L l L l L l l Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Martindale Planning Services, Ajax, Ontario, to enter into an agreement for consulting services for Phase I of the Bowmanville Heritage Conservation District Study and Plan. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Martindale Planning Services, Ajax, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2002. By-law read a third time and finally passed this day of ,2002. John Mutton, Mayor Patti L. Barrie, Municipal Clerk 1205 RFP2002-15 j '. I I J j J J J J J J J J J J ~ I J J Cl~mgron Municipality of Clarington SCHEDULE "B" BID SUMMARY Bowmanville Heritage Conservation District Study BIDDER TOTAL BID AMOUNT TOTAL BID AMOUNT PHASE I PHASE II Architects Rasch Eckler Associates Ltd. $21,585.00 $17,025.00 Toronto, ON Martindale Planning Services $39,550.00 $23,390.00 Ajax, ON 1206 L L L L L L L L 1 .. L L L L L L L \ ... L L Cl!1!-mgron REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY, JANUARY 6, 2003 Resolution #: Report #: FND-001-03 File #: By-law #: Subject: LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION OR REFUND OF TAXES Recommendations: It is respectfully recommended to Council the following: 1. THAT Report FND-001-03 be received; and 2. THAT the attached list of applications for cancellation, reduction or refund of taxes be approved. Reviewed ~~ ranklin Wu < Chief Administrative Officer Submitted by: Nancy. or, B.B.A., C.A. Director of Finance NMT/MWF/MAM/hjl 1301 REPORT NO.: FND-001-03 PAGE 2 BACKGROUND Pursuant to Sections 441, 442 and 443, Chapter M.45 of the Municipal Act R.S.O. 1990, a list of applications for cancellation, reduction or refund of taxes is presented to Committee for its review and approval. Section 442(12) indicates that the Council shall hear and dispose of every application not later than the 30th day of April in the year following the year in respect of which the application is made. The last day for making application for the previous year's tax reduction is the 28th day of February in the following year. More specifically, under Section 441, the Treasurer shall recommend to Council that outstanding taxes be stricken from the roll. To strike taxes from the roll it must be by reason of a decision under Section 442 or 443, or of a decision of a judge of any court or that the taxes are uncollectible. An application for a cancellation, reduction or refund may be made for one of the following reasons: · Ceased to be liable to be taxed at rate it was; . real property becomes exempt; · razed by fire, demolition or otherwise; · damaged by fire, demolition or otherwise (substantially unusable) . removal of a mobile unit; · sickness or extreme poverty; · gross or manifest clerical error; and · repairs/renovations preventing normal use of period of 3 months. The 442 and the 443 process begins when an application is prepared by either the Regional Assessment Office or the Tax Department. The neighbourhood assessor will perform an on-site inspection of the property. The assessor will verify the reason for the application, the period of time, for which the tax relief is claimed, and the amount and type of assessment that is affected. The application is then sent back to the Tax Department where the actual tax adjustment is calculated and the taxpayer's account adjusted. The total amount of taxes to be written off, for May to December 2002, as shown in this report total $16,320.86. The total from January to December 15, 2002 is $22,841.53. This total represents the Municipality's share only. For comparison the values of taxes written off under Section 442 and 443 at December 31,2001 was $20,996.72 for the municipal portion only. 13D2 J j J J J J J J J J J J J J J j J J J L L L. L L L L L L L l L L L L ~. L ~ ... l L REPORT NO.: FND-001-D3 PAGE 3 Also reflected in the Municipality's write-off account, but not included in this report are reductions due to Assessment Review Board, Ontario Municipal Board and Court Decisions. These write-offs, because they are by court decision, are irreversible and final, and are therefore written off directly to the account and are not required to form part of this report. This includes minutes of settlement for assessment appeals. This also includes the Municipality's share of post-cut-off capping adjustments. This report covers May to December 2002. A final report will be provided at year end with comparative values from prior years. Attachment: Write-Off Report May to December 2002 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0608 \3G3 ~ ie ~ :I .!!- (.)'Q. c~ Ii :I II: i ~ .. ~ :I CIl 0 >~IL. ii' C .. i! .!! 0- ielL.t 'a1ll'9.i: -IL.Ol::l II III ~ II: C III :i - u .!!lj u ~ - GI III ......E'i: N E CIl 8(l-6 N(.)C ~~~ E 0 Q) Z &l_...: O'aGl N I ell: QN Q8 NN 1:: >. CIl o l'Cl GI Q,::Er: Q)ol- a:'C""" O.!!. :t: 'C C O Q) 0 a. CIl I Q) ~ S:sl -i: .... ==~ ~ ! 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