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Home My WebLink About05/20/2003 - - Clarmntt\ll Leading the Way b LV - - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - DATE: MAY 20,2003 7:00 P.M. TIME: - PLACE: COUNCIL CHAMBERS - 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST .. 3. MINUTES - (a) Minutes of a Regular Meeting of May 5, 2003 301 4. DELEGATION - No delegations registered for this meeting. - 5. PUBLIC MEETING - No Public Meetings scheduled for this meeting. 6. PLANNING SERVICES DEPARTMENT - (a) PSD-054-03 - Monitoring of the Decisions of the Committee of Adjustment for the Meeting of May 8, 2003 601 - (b) PSD-055-03 - 2002 Report on Applications for Draft Plan of Subdivision/Condominium Approval 607 - (c) PSD-056-03 - Confidential Report - Property Matter (distributed under separate cover) - - - CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379 - ... G.P.& A. Agenda - 2 - May 20 , 2003 .. 7. ENGINEERING SERVICES DEPARTMENT - (a) EGD-13-03 - Proposed Fence By-law Amendments 701 .... (b) EGD-16-03 - Monthly Report on Building Permit Activity for April, 2003 707 .. (c) EGD-17-03 - Gate Access to Municipal Open Space 712 - 8. OPERATIONS DEPARTMENT No Reports ... 9. EMERGENCY SERVICES DEPARTMENT ". (a) ESD-006-03 - Bill 148 - Emergency Management Act - Update 901 (b) ESD-007-03 - Monthly Response Report - April, 2003 903 .. 10. COMMUNITY SERVICES DEPARTMENT .. (a) CSD-11-03 - Racing Against Drugs Program 1001 (b) CSD-12-03 - Clarington Public Library Main Branch Coffee .. Kiosk Operation 1003 11. CLERK'S DEPARTMENT .. (a) CLD-21-03 - Animal Services Monthly Report for the Month 1101 of April, 2003 - (b) CLD-22-03 - Municipal Parking Lot Amendments 1104 .. 12. CORPORATE SERVICES DEPARTMENT (a) COD-014-03 - Co-operative Tender C-526-03, The Supply 1201 .... and Delivery of Culvert (b) COD-016-03 - .. CL2003-10, One (1) Natural Gas Powered Ice Resurfacer 1204 ... (c) COD-017-03 - Co-operative Tender T280-2003, The Supply of Sodium Chloride 1207 .. """ - - G.P.& A. Agenda - 3 - May 20 , 2003 - (d) COD-015-03 - RFP 2003-4, Commercial Review and Market Impact Study: Bowmanville West Main Central Area 1210 - 13. FINANCE DEPARTMENT - (a) FND-012-03 - Payment in Lieu of Taxes on Provincially Owned Properties Rented to Private Tenants 1301 - 14, CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT - No Reports 15. UNFINISHED BUSINESS - 16. OTHER BUSINESS - 17. ADJOURNMENT - - - - - ... - - - - - ... ... ... .. .. ... .. "'" ... .. .. .. ... ... .. .. .. "? .. - - THE MUNICIPALITY OF CLARINGTON - General Purpose and Administration Committee May 5, 2003 - - ROLL CALL - Present Were - - Also Present: - - - - Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 5,2003 at 9:00 a.m., in the Council Chambers. Mayor J. Mutton Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering Services T. Cannella Director of Community Services, J. Caruana Director of Emergency Services/Fire Chief, M. Creighton Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of FinancelTreasurer, N. Taylor Deputy Clerk, M. Knight Stanley Clerk 11, D. MacKay Mayor Mutton chaired this portion of the meeting. .. DISCLOSURES OF PECUNIARY INTEREST - MINUTES - .. - - - There were no disclosures of pecuniary interest stated at this meeting. Resolution #GPA-196-03 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on April 22, 2003 be approved. "CARRIED" 301 G.P. & A. Minutes PRESENTATIONS -2- May 5, 2003 lIIIlIi Mayor Mutton presented Kolin Busman, Student Page, with a certificate for participating in the Page Program. lIIIlIi Mayor Mutton congratulated Joe Caruana on the accomplishment of his son Justin Caruana, who was drafted 6th overall in the OHL to the Peterborough Petes. ... ... (a) IIIIlIi Mike Cook, Senior Planner, Region of Durham gave a power point presentation on Light Pollution - Issues and Solutions. Listed below are the highlights of his presentation: IIIIlIi . Outline IIIIIIII . Outdoor lighting . Understanding the problem . Components of light pollution IIIIIIi . Environmental effects . World at night . North America at night ... . Great Lakes area at night . Golden Horseshoe at night . Good and poor lighting ... . Principles of good lighting . Evaluating existing and new lighting Lighting Fixtures compared ... . . "Model" lighting . Local initiatives .... . Regional initiatives . Provincial/Federal initiatives . New Municipal Act .... . Planning tools . Awards . Resources; and lIIIlIi . Light pollution (b) Lauren Miller, Vice President, Economic ... Development, Real Estate Advisory Services, PricewaterhouseCooper, 145 King Street West, ... Toronto, M5H 1 va gave a brief review of Report PSD-050-03 in regards to Assessment of Business Park Potential as follows: ... .. 302 .. .. G.P. & A. Minutes - 3 - May 5,2003 - PRESENTATIONS CONT'D. - . Purpose of the Report - - to determine the level of demand for prestige industrial uses in Clarington; - to determine whether the land has the necessary attributes to attract higher order industrial; and - to determine the implications of the site plan application by 1151223 Ontario Limited. - - . Our Approach - a review of Durham's GTMA investment attraction programs; - visual inspection of Clarington industrial areas; Discussions with Board of Trade and Planning Department; - A review of the Official Plan and Zoning By-law; and - Assess "Courtice Lands" for business park potential. - - - . Key Findings & Recommendations - Durham's investment attraction is impeded by a lack of serviced industrial land; Opportunity to develop employment/industrial uses along Highway 401 is a significant opportunity; The "Courtice Lands" represent an opportunity to create an eastern gateway to the Region/GT A; - The Lands exhibit many of the requirements for a successful business park; - The early stages of development of these lands will set the tone for attracting further development; - The proposed salvage auto auction would be better suited to dry industrial or general industrial use designation; and - The expansion of the existing use may seriously impede Clarington's ability to attract and market higher order industrial uses to the area. - - - - - - - - 303 G.P. & A. Minutes - 4- May 5, 2003 ... PRESENTATIONS CONT'D. ... . Recommendations ... - That the municipality create a new land use category to direct dry industrial uses in the municipality; - The zoning by-law should be amended to bring it in line with the provisions and intent of the Official Plan; and - The proposed application for the expansion of the salvage auto operation should not be permitted. ... .... ... DELEGATIONS .... (a) Ira Kagan, Solicitor for the applicant Kevin Tunney, 340 Byron Street S. Suite 200, Whitby, L 1 N 4P8 spoke on behalf of Mr. Tunney stating the applicant has done all they can to meet the municipal requirements, including landscaping and a cash-in- lieu letter of credit in the amount of $140,000 which has been deposited. He feels the applicant is at the mercy of staff and requested a timeframe for the completion of the report as well as the site plan. IIIIlIi .... IIIIIIi (b) John McKelvey, 1411 Regional Road 42, Bowmanville, L 1 C 3K5 was called but was not present. .. Councillor Schell chaired this portion of the meeting. IIIIlIi PUBLIC MEETINGS .. Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: ... (a) Zoning By-law Amendment Application Applicant: Bill Qualtrough ... (b) Rezoning Application Applicant: Towchester Developments Limited ... ... IIIIi 304 Ii .. - G.P. & A. Minutes - 5 - May 5,2003 - PUBLIC MEETINGS CONT'D. - The Planning Services Department sent notice for the rezoning applications, by first class mail on or before April 4, 2003 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. Public notices were also posted on the properties in question on or before April 4,2003. The notice procedure followed is in compliance with Ontario Regulations made under the Planning Act. - - - (a) Report PSD-048-03 - Bill Qualtrough - the purpose and effect of the application is to permit the construction of a dwelling unit on private services. No one spoke in opposition to or in support of this application. - - David Burns, Re/Max Eastern Realty Inc., 40 Valley Drive, Millbrook, LOA 1 GO, on behalf of Bill Qualtrough, circulated a document containing 16 signatures of persons in favour of this application. - (b) Report PSD-049-03 - Towchester Developments Limited- the purpose and effect of the application would permit the construction of two (2) single detached dwelling units, each having a frontage of 12 metres. - .. No one spoke in opposition to or in support to this application. - Debbie Clarke, Towchester Developments limited, 177 Nonquon Road, 20th Floor, Oshawa, L 1 G 352 thanked staff for processing the application quickly and was present to answer questions from the Members of the Committee. - PLANNING SERVICES DEPARTMENT - .. Zoning By-law Resolution #GPA-197-03 Amendment Appl. Applicant: Bill Moved by Councillor Robinson, seconded by Councillor Rowe Qualtrough THAT Report PSD-048-03 be received; - - THAT the application for amendment to Zoning By-law 84-63, submitted by Bill Qualtrough be approved and the by-law be forwarded to Council for approval; and - THAT all interested parties listed in Report PSD-048-03 and any delegations be advised of Council's decision. - 305 "CARRIED" G.P. & A. Minutes - 6 - May 5, 2003 PLANNING SERVICES DEPARTMENT CONT'D. .... .... Rezoning Appl. Resolution #GP A-198-03 Applicant: 11IIII T owchester Moved by Councillor MacArthur, seconded by Councillor Trim Developments Limited THAT Report PSD-049-03 be received; .... THAT the application to amend Comprehensive Zoning .... By-law 84-63 of the former Town of Newcastle, submitted by Towchester Developments Limited, be approved and the by-law be passed as contained in Attachment #2 to Report ... PSD-049-03; THAT a copy of Report PSD-049-03 and Council's decision ... be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-049-03 and .... any delegations be advised of Council's decision. ... "CARRIED" Removal of Resolution #GPA-199-03 ... Holding Applicant: Moved by Mayor Mutton, seconded by Councillor Rowe 1151223 Ontario .... Limited THAT Report PSD-050-03 be received; THAT the application by 1151223 Ontario Limited to remove the Holding (H) symbol (ZBA2003/001) be approved subject to a financial commitment secured in the form of an unconditional and irrevocable letter of credit satisfactory to the Municipality's Director of FinancelTreasurer to pay an appropriate share of costs for the future infrastructure improvements of the South Courtice Industrial Area; THAT the removal of holding by-law be forwarded to Council at such time as the applicants have entered into a site plan agreement with the Municipality; THAT the "appropriate share of costs" to be paid by 1151223 Ontario Limited be determined by the Director of Engineering Services and include the reconstruction of Osbourne Road to a full urban standard along the frontage and flankage of the applicant's property, storm sewers within said road allowance and a proportionate share of the storm water management facility required for the drainage area containing the subject lands and be subject to any necessary provisions for inflation; 306 IIIIIIi ... ... ... IIIIIIII .. J .. till ... G.P. & A. Minutes - - 7 - May 5, 2003 PLANNING SERVICES DEPARTMENT CONT'D. - - - - - - - .. - - Port Granby Project - - - - - - - THAT the Director of Planning Services ensure that the highest possible mitigation measures be incorporated through site plan approval including: . the erection of a 204m high solid screen fence around the perimeter of the site; . a 2.0m high continuous berm with densely planted coniferous vegetation around the perimeter of the site; . a truck loading and off-loading area on a paved surface inside the perimeter fence; and THAT the interested parties listed in Report PSD-050-03 and any delegations be notified of Council's decision. "SEE FOLLOWING MOTION" Resolution #GPA-200-03 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PSD-050-03 be tabled for one week to allow staff to meet with the applicant regarding the site plan and to quantify the Letter of Credit. "CARRIED" Resolution #GPA-201-03 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-051-03 be received; THAT Report PSD-051-03 be forwarded to the Low Level Radioactive Waste Management Office as the comments of the Municipality of Clarington on the draft "Methodology for Identifying and Evaluating Alternative Means", dated March 2003, being undertaken as part of the Environmental Assessment for the Port Granby Project; and THAT a copy of Report PSD-051-03 and Council's resolution be forwarded to the Low-Level Radioactive Waste Management Office, Natural Resources Canada Energy Resources Branch and the Port Granby Project Community Advisory Committee. "CARRIED" 307 G.P. & A. Minutes - 8 - May 5, 2003 ... PLANNING SERVICES DEPARTMENT CONT'D. ... Confidential Resolution #GPA-202-03 Reports -Property Matter Moved by Mayor Mutton, seconded by Councillor Trim ... THAT Confidential Reports PSD-052-03 and PSD-053-03 be referred to the end of the agenda to be considered at a "closed" meeting. .... .. "CARRIED" ENGINEERING SERVICES DEPARTMENT .. There were no items considered under this section of the agenda. .... OPERATIONS DEPARTMENT IIIli There were no items considered under this section of the agenda. .. Councilor Robinson chaired this portion of the meeting. .. EMERGENCY SERVICES DEPARTMENT Monthly Response Resolution #GPA-203-03 Report - March, 2003 Moved by Councillor Schell, seconded by Councillor Rowe IIIIIIl .... THAT Report ESD-005-03 be received for information. "CARRIED" .. COMMUNITY SERVICES DEPARTMENT IIIli There were no items considered under this section of the agenda. ... ... ... ... 308 III - G.P. & A. Minutes - 9 - May 5, 2003 - Councillor Pingle chaired this portion of the meeting. CLERK'S DEPARTMENT - - Firearms Concerns Resolution #GPA-204-03 Within the Municipality Moved by Councillor Robinson, seconded by Councillor Trim - THAT Report CLD-19-03 be received; - THAT a committee be formed to address the issues of hunting with shotgun versus high powered rifles and the safety concerns of the community; - THAT the Terms of Reference and Mandate attached to Report CLD-19-03 as attachment #1 be adopted as the Terms of Reference and Mandate for the Clarington Firearms Safety Committee; - - THAT the Durham Regional Police, the Ministry of Natural Resources and the Ontario Federation of Anglers and Hunters be requested to appoint one representative each to sit on the committee; - THAT the Clerk of the Municipality advertise in the local paper for interested parties to join the committee; and .. THAT a copy of Report CLD-19-03 be forwarded to the interested parties listed for their information. - - "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-205-03 - - Moved by Mayor Mutton, seconded by Councillor Rowe THAT the foregoing Resolution #GPA-204-03 be amended as follows: - 1. THAT the following be added as a new third paragraph: - "THAT the Terms of Reference and Mandate be amended by adding a member of a gun club to the composition of the Committee" - - 309 G.P. & A. Minutes - 10- May 5, 2003 ... CLERK'S DEPARTMENT CONT'D. ... 2. THAT the following be added as a new eighth peragraph: ... "THAT a copy of Council's decision be forwarded to the Honourable Jerry Ouellette, Minister of Natural Resou rces." ... "CARRIED" ... The foregoing Resolution #GPA-204-03 was then put to a vote and CARRIED AS AMENDED. ... Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT ... Tender CL2003-9, Resolution #GPA-206-03 Electrical Services Moved by Councillor Robinson, seconded by Councillor Rowe ... THAT Report COD-013-03 be received; ... THAT George Moore Electric, Bowmanville, Ontario, with bid prices of $30.00 per hour for Journeyman Electrician and $15.00 per hour for Journeyman Electrician's Helper be awarded the contract to provide Electrical Services, as required by the Municipality of Clarington; and ... - THAT the funds expended be drawn from the various Current Budget Accounts. .... "CARRIED" ... FINANCE DEPARTMENT ... There were no items considered under this section of the agenda. ... CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. .... ... .. 310 .. ... G.P. & A. Minutes - - 11 - May 5, 2003 UNFINISHED BUSINESS - ... ... - OTHER BUSINESS - - ... - - - - ... .. - - - - Resolution #G P A-207 -03 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the delegation of Mike Cook regarding light pollution be referred to the Planning Services Department. "CARRIED" Resolution #GPA-208-03 Moved by Councillor MacArthur, seconded by Councillor Robinson WHEREAS the Municipality of Clarington recognizes that the fitness industry, as a local small business, is at a disadvantage when directly competing with organizations that do not pay the taxes that form a significant part of the small business owner's operating expenses; WHEREAS the Municipality of Clarington does not feel it is in the best interests of its residents to compete with the fitness industry who are meeting the needs of the community; WHEREAS the Municipality of Clarington is committed to responding to opportunities for business retention and attraction; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington hereby advises the local fitness facility owners that it will not enter into direct competition with the local fitness industry in new facility construction; and THAT the Association of Municipalities of Ontario be advised of Council's decision, and be requested to forward the resolution to the member municipalities for their consideration. "CARRIED" Councillor Trim advised that Goodyear employees have sent over 100 letters to the municipality. Goodyear has been an outstanding corporate citizen for over 93 years. 3 11 G.P. & A. Minutes - 12 - May 5, 2003 ..I OTHER BUSINESS CONT'D. ... Archival Process Resolution #GPA-209-03 .... Moved by Councillor Rowe, seconded by Councillor Schell THAT the Chief Administrative Officer and appropriate staff be directed to initiate and create an archival process and public display for Clarington Council, similar to the wall plaques at the entrance to the Council Chambers which acknowledge the previous Town of Bowmanville and Town of Newcastle; ... ... ... THAT a display of Council and Staff photos be provided in areas such as the new Council office area, the Mayor's office area or other such public spaces; and .... THAT staff report back with pertinent information and anticipated cost. ... "CARRIED" ... Councillor Robinson requested an update from the Director of Engineering Services regarding Wilcox Road. Issues regarding parking were also raised. .... A request was made for staff to bring forward a by-law on May 12, 2003 to implement "no parking" on both sides of Wilcox Road. .. ... Resolution #GPA-21 0-03 Moved by Councillor MacArthur, seconded by Councillor Schell ... THAT committee recess for five minutes and reconvene at a "closed" meeting to allow for consideration of Confidential Reports PSD-052-03 and PSD-053-03 pertaining to property matters. IIIIlIi ... "CARRIED" Resolution #GPA-211-03 .. Moved by Councillor Schell, seconded by Councillor Rowe ... THAT the actions taken at the "closed" meeting be ratified. "CARRIED" ... 312 ... .. G.P. & A. Minutes - ADJOURNMENT - - - - - - .. - - - .. - - - - - - - 13 - May 5,2003 Resolution #GPA-212-03 Moved by Councillor Trim, seconded by Councillor Pingle THAT the meeting adjourn at 11: 15 a.m. "CARRIED" MAYOR DEPUTY CLERK 313 /tIf# ... ... ... ... ... .." ... ... .... - ... .... ... ... ... .. '" IIIIIIII - - Cl![mgton REPORT PLANNING SERVICES - - - Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Tuesday May 20, 2003 - Report #: PSD-054-03 File #: A2003/009, A2003/01 0 By-law #: A2003/011 - Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 8, 2003 FILES: A2003/009, A2003/010, and A 2003/011 - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PSD-054-2003 be received; - 2. THAT Council concurs with decisions of the Committee of Adjustment made on May 8, 2003 for applications A2003/009, A2003/010, and A2003/011 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and, - 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. - - - Submitted by: D Id rome, M.C.I.P.,R.P.P. Director, Planning Services ~\ ') Q Qj Reviewed by: 0 ~Z-. .<- . ~ Franklin Wu Chief Administrative Officer - AR*L T*DJC*df 12 May 2003 - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 - - ~ln 'l REPORT NO.: PSD-054-03 PAGE 2 .. 1.0 APPLICATION DETAILS .. 1. All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose .. of the minor variance applications and the Committee's decisions are detailed in Attachment NO.1. The decisions of the Committee are detailed below. .. 2. DECISIONS OF COMMITTEE OF ADJUSTMENT FOR MAY 8, 2003 Staff Recommendation Approve Approve Approve AppHcation. Number A2003/009 A2003/010 A2003/011 Decision of Co Approved Approved Tabled Application A2003/009 was to permit the construction of an 1120 square foot detached garage and to allow an existing shed to remain while the new garage was being constructed. The combined lot coverage of the two buildings was 77% of the square footage of the dwelling. The minor variance application was approved for 62%, subject to the condition that the existing shed be removed within 6 months. 3. Application A2003/010 was to reduce the lot frontage of a corner lot to 14.0 metres from the required 15.3 to permit the construction of a single detached dwelling unit. This property is located in the southern portion of the Courtice Urban Area within the Westvale Draft Plan of Subdivision 18T-95023. The Owner is currently in the process of obtaining approval to permit registration of the first phase. It was through the reviewing of the Engineering drawings for this phase that the Owner was requested by the Municipality's Engineering Services Department to widen the f1ankage road abutting the subject property. As a result, the lot frontage was reduced to 14.0 metres. The Municipality requested as a condition of registration that a variance be obtained. 602 .. .. ... .. .... .. .... - .. - .... ... .... .. ... - REPORT NO.: PSD-054-03 PAGE 3 - 4. Application A2003/011 was for a minor variance to permit the construction of a single detached dwelling with a total lot coverage of 45% instead of the permitted maximum of 40%. As the applicant was not in attendance and thus was not available to answer Committee's questions, the application was tabled for a period of three months to allow the applicant to appear before Committee. - - - - Staff has reviewed the Committee's decisions and is satisfied that the applications that received approval are in conformity with the Official Plan policies, consistent with the intent of the Zoning By-law and are minor in nature and desirable. Council's concurrence with the Committee of Adjustment decisions is required in order to afford Staffs official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. - - - - Attachments: Attachment 1 - Periodic Report of the Committee of Adjustment - - - - - - - - - 603 .. ClfJ!.pn .. .. PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT .. APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: BUTT, MIKE BUTT, MIKE 37 BRADLEY BV." MITCHELL CORNERS PART LOT 30, CONCESSION 4 FORMER TOWN(SHIP) OF DARLINGTON A2003/009 ... .. PURPOSE: TO PERMIT THE CONSTRUCTION OF A DETACHED GARAGE WITH A LOT COVERAGE PERCENTAGE FOR ACCESSORY STRUCTURES OF 77% INSTEAD OF THE PERMITTED MAXIMUM OF 40%. - .. .. .. DECISION OF COMMITTEE: THAT THE APPLICATION TO PERMIT CONSTRUCTION OF A DETACHED GARAGE .... WITH A LOT COVERAGE PERCENTAGE FOR ACCESSORY STRUCTURES OF 62% BE APPROVED SUBJECT TO THE CONDITION THAT THE EXISTING SHED BE REMOVED WITHIN 6 MONTHS OF ISSUANCE OF A BUILDING PERMIT. .. DATE OF DECISION: May 8, 2003 LAST DAY OF APPEAL: May 28, 2003 .. .. .. ... .. .. 604 III - - C!MlJgron - PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT - FILE NO.: SERNAS & ASSOCIATES 289143 ONTARIO LTD. 115 SOUTHFIELD AV." COURTICE PART LOT 34, CONCESSION 1 FORMER TOWN(SHIP) OF DARLINGTON A2003/010 - APPLICANT: OWNER: PROPERTY LOCATION: - - - PURPOSE: TO REDUCE THE REQUIRED LOT FRONTAGE TO 14.0 METRES FROM 15.3 M TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING. - - DECISION OF COMMITTEE: - THAT THE APPLICATION TO REDUCE THE LOT FRONTAGE TO 14.0 METRES FROM 15.3 METRES TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BE APPROVED. - - - DATE OF DECISION: May 8,2003 LAST DAY OF APPEAL: May 28, 2003 - - - - - 605 ... ClWillgton .. .. PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT .. APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: CROSSLAND HOMES CROSSLAND HOMES 337 LONGWORTH AV." BOWMANVILLE PART LOT 9, CONCESSION 2 FORMER TOWN(SHIP) OF BOWMANVILLE A2003/011 .. 11IIII PURPOSE: TO PERMIT CONSTRUCTION OF A SINGLE DETACHED DWELLING WITH A TOTAL LOT COVERAGE OF 45% INSTEAD OF THE PERMITTED MAXIMUM OF 40%. .. III .. ... DECISION OF COMMITTEE: THAT THE APPLICATION BE TABLED FOR A PERIOD OF THREE MONTHS TO ALLOW III THE APPLICANT TO APPEAR BEFORE COMMITTEE. ... DATE OF DECISION: May 8,2003 LAST DAY OF APPEAL: May 28, 2003 .. ... - .... .... ... 606 .. .. Cl~mglDn REPORT - PLANNING SERVICES - - Meeting: - Date: Report #: - Subject: - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Tue:;day May 20, 2003 PSD-055-03 File#: PLN 1.1.7, PLN30.1 By-law #: 2002 REPORT ON APPLICATIONS FOR DRAFT PLAN OF SUBDIVISION/CONDOMINIUM APPROVAL - RECOMMENDATIONS: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-055 -03 be received; - 2. THAT the Region of Durham Planning Department be forwarded a copy of this report and Council's decision. - - - - - Submitted by: D id . Crome, M.C.I.P., R.P.P. Director of Planning Services . () 0 " oJ ~ ~ .,~ ~ "'\. Reviewed by: Franklin Wu, Chief Administrative Officer - L T*DJC*sn May 13, 2003 - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623- 3379 F (905)623-0830 - 607 .. REPORT NO.: PSD-055-03 PAGE 2 1.0 BACKGROUND - 1.1 The purpose of this report is twofold: · To provide the General Purpose and Administration Committee with an update on activities that have taken place in 2002 on applications for Draft Plans of Subdivisions and/or Condominiums within the Municipality; and ... - · To advise the Region of Durham Planning Department of the status of all subdivision and/or condominium applications as of December 31, 2002. - 1.2 Delegation of Subdivision approval was accepted by the Municipality October 1, 2001. Under the terms and provisions of the Memorandum of Understanding, the Municipality agreed to provide the Region of Durham with an annual statistical report on the number and status of draft plans of subdivision and condominium and the number and types of units approved and registered in the previous calendar year. With delegation coming into effect October 1, 2001, it was mutually agreed by Regional and Municipal Staff that the first report would address the 2002 calendar year. - - .... - 2.0 SUBDIVISION ACTIVITY - 2.1 Attachments 1, 2, 3 and 4 to this report outline all active subdivision and/or condominium applications for which the Municipality of Clarington is the approval authority. ... - Each summary table contains two main elements; a list of active draft plan of subdivision applications and, where applicable, the associated registered plan(s). Contained within each list is information such as the subdivisions file number, the applicant's name, location, current status, various approval dates and number of units by type. There are separate summary tables for Bowmanville, Courtice, Newcastle Village and Darlington and Clarke Townships, entitled "Rural Areas and Hamlets". - - ... 2.2 In total there are seventy-five (75) applications for draft plan approval, all in various stages of development. The summary tables identify whether an application had evolved to receive draft approval towards final approval. The geographic location of the active applications is as follows: - .. ... 608 .. - REPORT NO.: PSD-055-03 PAGE 3 - - . Bowmanville ............................................ 32 . Courtice ................................................... 21 . Newcastle Village...................................... 8 · Rural Areas and Hamlets ........................ 14 - - Within 2002, two (2) subdivision applications received draft approval, and another approval of a red line revision to draft approval previously granted. The individual applications are highlighted on the summary tables. - - 2.3 With respect to registered plans, a total of fifty (50) remain active, where building permits can still be obtained. The geographic distribution of the active registered plans is as follows: . Bowmanville .......... ............... ................... 18 . Courtice............... .................................... 16 . Newcastle Village ...................................... 5 . Rural Areas and Hamlets ........................ 11 - - - - Of the fifty (50) registered plans, ten (10) totalling 747 new units were registered in 2002. The geographic breakdown of the plans of subdivision registered in 2002 is as follows:: . Bowmanville .............................................. 6 . Courtice ..................................................... 4 . Newcastle Village ...................................... 0 . Rural Areas and Hamlets ..........................0 - - - 2.4 The purpose of the summary tables is to illustrate the status of the seventy-five (75) applications filed with the Municipality. The highlighted (shaded) portions within each table identify action taken by the Municipality. - - 2.5 Subdivision application files awaiting information are monitored regularly by the assigned Planner and the applicant is informed of the individual status of each respective file. There are a number of older files which have been inactive for a number of years. Staff will be reporting shortly on older planning files with recommendation that they be closed. This list will include applications submitted for draft plan of approval of plans of subdivision. - - - 609 ... REPORT NO.: PSD-055-03 PAGE 4 ... Attachments: ... Attachment 1- Subdivision/Condominium Activity Bi-Annual Report-Bowmanville Urban Area Attachment 2- Subdivision/Condominium Activity Bi-Annual Report-Courtice Urban Area Attachment 3- Subdivision/Condominium Activity Bi-Annual Report-Rural Areas and Hamlets Attachment 4- Subdivision/Condominium Activity Bi-Annual Report-Newcastle Village Urban Area ... ... ... List of interested parties to be advised of Council's decision: ... Regional Municipality of Regional Municipality of Durham Planning Department, 4th Floor Lang Tower, P.O. Box 623, W. Building 1615 Dundas Street East Whitby, Ontario L 1 N 6A3 ... ... - ... ... - ... ... ... .. .. 610 ... .. - - - - - - - - - - - - - - - - - - I[ z ~ 0( 0 ll! en 0( :> z is 0( ID ID ::J a: CI) ::J Il.. W 0 :l CI) :> z z S 2 0( lL :=; I- I- :: Il.. ~ o ~ =:; ID C - S u 15 ~ ::l 0( lL 13 Z ::J :=; 15,!g '002 I-=> Z 0( ;rm~ ~=Q) Il..O,e ~ C :=; o a: Il.. 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LL LL ... () [DCO Z 0 f- Cl Z cr: ,... 0 < (5 ,... N ('") 0) eo ..J N r.b cD N N U -.J N N LL 0 >- I- coco ~ C"l co ::i c: ,... ('") eo 0 ("'J c( .!!1 0)0 0) 0 0 ... N ... N N c.. c.. ~~ ~~ :!i: u :!i: 00 0 00 z ~~ ~ ~'<t => ~ ci ... ~ N Z co 0 ... 0 0 0 ~ eo ... ... u: co 0) 0) ~ . , f- f- co co eo ... ... ... VJ Q) E 0 :x: w >. :; ::iE .0 c( c: Cl. Cl. Z ::::l ::::l ::::l e.- o 0 :; C5 C5 Q) .~ .~ E C\l .15 .15 (3 :,c :,c - o III ~ ATT ACHMENT 4 .. .. ... .... ... ... ... ... - ... ... ... ... ... ... ... .. .. / 1 A .. - - ClfJl#lgIDn REPORT - ENGINEERING SERVICES DEPARTMENT - Meeting: - Date: Report #: - Subject: - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE TUESDAY, MAY 20,2003 Resolution #: EGD-13 -03 File #: By-law #: PROPOSED FENCE BY-LAW AMENDMENTS. Recommendations: - - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-13-03 be received for information. - 2. THAT the amendments to the Fence By-law 2000-105, as attached to Report EGD-13-03, be forwarded to Council for approval. - .. - Respectfully by, ,-'- / I 1 ./../ Ast'. - / .. . / .' ,:2- h/JU~V/~ A. S. Cannella, C.E.T. Director of Engineering Services ~?.-- ~ L Patti L. Barrie, A.M.C.T. ~ Municipal Clerk - - Reviewed by, - ~~~~- Franklin Wu Chief Administrative Officer - - ASC* RP* LC* jb May 13, 2003 701 - REPORT NO.: EGD-13-03 PAGE 2 ... ... BACKGROUND The current Municipal Fence By-law 2000-105 was passed in June 2000 and deals with residential and commercial fences, as well as swimming pool enclosures. Over the last few years several issues have been brought forward regarding the aspect of the By-law relating to swimming pool enclosures. Building staff as well as Municipal Law Enforcement staff have had concerns with the provisions of the By-law that apply to the pool enclosures. ... .... ... The general provisions of the By-law have not been revised however it is recommended that changes be made to the swimming pool enclosure aspect of the By-law as follows: IIIIIIl 1. Pools that are less then 61 centimetres (24 inches), in height will be exempt from requiring a swimming pool enclosure permit. The following municipalities exempt pools as follows; Oshawa (24"), Whitby (20"), Ajax (20") and Pickering (24"). Clarington is presently at 46.7 centimetres (18 inches). .... ... 2. The fee for a swimming pool enclosure permit will be set at $75. There is presently no fee for pool enclosure permits in Clarington. Staff estimate that for every pool enclosure permit issued, two hours of staff time is required to inspect the fence enclosure and issue the permit. A comparison of fees charged by other municipalities is as follows; Oshawa ($50 under review), Whitby ($75), Ajax ($50) and Pickering ($150). .... .... 3. The By-law presently does not permit a temporary fence to be installed around a swimming pool once the water is placed in the pool. The pool must be filled with water as soon as possible or there can be damage to the pool. In most cases the immediate installation of a permanent fence is delayed due to the need to complete other work such as concrete decking and landscaping. We are therefore recommending that the By-law allow for the use of a temporary fence around the pool for a period of not more than 30 days. The Building Inspector must approve the construction of the temporary fence. ... ... ... 4. If an existing fence does not comply with the Municipal Fence By-law but, in the opinion of both the Chief Building Official and the Manager of Municipal Law Enforcement, does provide an equivalent degree of safety, it would be permitted as a swimming pool enclosure. IIIIIl .. 5. The existing By-law provides that the horizontal rails of a wooden fence be placed no more than 1.2 metres (4'-0") apart, measured from the top of the bottom rail to the underside of the top rail. The proposed by-law would require the climbable surface of the rails of a wooden fence be spaced at a minimum distance of 1.2 metres apart. This proposed modification accommodates different types of fence construction permitting compliance to the fence By-law while ensuring that the safety of the climbable surface is not compromised. ... ... ... 702 ... - REPORT NO.: EGD-13-03 PAGE 3 - - 6. Chain link fences that are four feet to six feet in height will require a maximum 1 % inch diamond mesh. Fences that are six feet to seven feet will require a maximum 2 inch diamond mesh. The specification for the fence construction has also been revised. This is the standard used by some of the municipalities in the Durham and Toronto area. - - 7. The height of the guards around any platform or deck for an above-ground pool has been revised to the same standards as in the Ontario Building Code. - 8. Municipally owned fences that existed prior to the passing of the By-law are deemed to comply as a pool enclosure. - The proposed By-law amendments are recommended by staff as necessary changes in the interest of public safety. - ATTACHMENT # 1: By-law - - - - - - - - - - - 703 THE CORPORATION OF THE MUNICIPAUTY OF CLARINGTON BY-LAW 2003- ... Being a By-law to amend By-law 2000-105. being a By-law to prescribe the height and description of lawful fences in the Municipality of C/arington ... .. WHEREAS the Corporation of the Municipality of Clarington deems it expedient to amend by-law 2000-105; NOW THEREFORE, the Council of the Corporation of the Municipality of Clarington enacts as follows; ... 1. Section 2.11 is amended by deleting the phrase "a pool that is less than 45.7 centimetres (18 inches)" and replacing it with the following: "a pool that is less than 61 centimetres (24 inches)." ... .... 2. Section 5.1 is amending by the adding to the end of the section, the following sentence: "The fee for a swimming pool enclosure pennit shall be set at $75." .. 3. Section 5.2 is amended by adding the following: 5.2(1) Notwithstanding Section 5.2 above temporary fencing as approved by the Building Inspector or his designate may be used for a maximum period of 30 days until the basic construction of the swimming pool has been completed at which time pennanent fencing shall be erected in accordance with this By-law. all ... .. 4. Section 5.4(2) is deleted in its entirety and replaced with the following: 5.4(2) Every fence shall be constructed of vertically boarded wood, solid wood, chain link, masonry, plastic, metal or .other materials and shall be constructed in such a manner as to provide. in the opinion of the Chief Building Official and the Manager of Municipal Law Enforcement, an equivalent degree of safety Section 5,4(4 )(i) is deleted in its entirety and replaced with the following: ... .... ... 5. 5,4(4)(i) "vertical boards shall not be less than 1.9 centimetres (.75 inches) by 8.9 centimetres (3.5 inches) lumber and shall be spaced not more than 3.8 centimetres (1.5 inches) apart where the horizontal climbable surface of the rails are spaced less than 1.2 metres (4 feet) apart and not more than 10.16 centimetres (4 inches) apart where horizontal climbable surfaces of rails are spaced at least 1.2 metres (4 feet) apart" ... .. 6. Section 5,4(4)(ii) is amended by deleting the phrase 3.5 inches in lines 2 and 5 and replacing them with the phrase "1.5 inches". IlIlII .... ... 704 IIIIlIi - -2- - 7. Section 5.4(6) is deleted in its entirety and replaced with the following: (a) every chain link fence shall be constructed so that it complies to the - following requirements (b) where the fencing extends from the ground to a height of not less than 1.2 metres (4 feet) and not more than 1,8 metres - (6 feet): (i) chain link fencing. with diamond mesh not exceeding 3.8 centimetres (1.5 inches). - (ii) the mesh gauge shall consist of 11 gauge galvanized steel wire or vinyl coated chain link fabric 9 finished wire gauge or other equivalent - material. (Hi) the gate and terminal posts shall be minimum 4.8 centimetres ( 1 7/8 inches) diameter and - embedded in the ground to a depth of 90 centimetres (36 inches) in 20 centimetres (8 inches) diameter concrete. - (iv) intermediate posts shall be a minimum 3.8 centimetres (1 % inches) diameter and embedded 90 centimetres (36 inches) in the ground. - (v) the top rail shall be a minimum 3.2 centimetres (1 Y. inches) and the bottom wire shall be a minimum 9 gauge galvanized or vinyl covered. threaded - through the mesh or the mesh fasten to the bottom tension wire and bottom wire fastened to each post. ... (vi) the gate frame shall be minimum 3.2 centimetres (1 11. inches). (vii) the posts shall be spaced a maximum distance of - 3 meters (10 feet) apart. (c) where the fencing extends for the ground to a height of not less than 1.8 metres (6 feet) and not more than 2.14 metres - (7 feet): (i) - (ii) - (Hi) - - - - chain link fencing, with a diamond mesh not exceeding 5.0 centimetres (2 inches), the mesh gauge shall consist of 9 gauge galvanized steel wire or vinyl coated chain link fabric 9 finished wire gauge or other equivalent material, the gate and terminal posts shall be minimum 6.0 centimetres ( 2 3/8 inches) diameter and embedded in the ground to a depth of 90 centimetres (36 inches) in 20 centimetres (8 inches) diameter concrete, (iv) intermediate posts shall be a minimum 4,8 centimetres (1 7/8 inches) diameter and embedded 1 meters (39 inches) in the ground. 705 -3- .. (v) the top rail shall be a minimum 3.5 centimetres (1 3/8 inches) and the bottom wire shall be a minimum 9 gauge galvanized or vinyl covered, threaded through the mesh or the mesh fasten to the bottom tension wire and bottom wire fastened to each post, (vi) the gate frame shall be minimum 3.2 centimetres (1 11. inches), (vii) the posts shall be spaced a maximum distance of 3 meters (10 feet) apart. - ... .... 8. Section 5.10(2) is deleted in its entirety and replaced with the following: . 5.10(2) a guard not less than 90 centimetres (36 inches) high is provided around any platform or deck that is between 60.9 centimetres (2 feet) and 1.8 metres (5 foot 11 inches) above finished grade and 1.07 metres (3 feet 6 inches) high for decks greater than 1.8 metres above finished grade. Guards must comply with the Ontario Building Code. ... ... 9. Section 5.14 is added in its entirety with the following. till 5.14 every Municipal owned fence installed prior to the passing of this by-law is deemed to comply as a pool enclosure. 10. This By-law shall come into full force upon its final passage by Council. ... - BY -LAW read a first and second time this 28th day of April 2003. BY-LAW read a third time and finally passed this 2811l day of April 2003. ... ... .... John Mutton, Mayor .... ... Patti L. Barrie, Municipal Clerk .. ... .. 706 ... - - Cl![#}glOn REPORT - ENGINEERING SERVICES DEPARTMENT - Meeting: Date: - Report #: .. Subject: - GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Tuesday, May 20,2003 Resolution #: EGD-16-03 File #: By-law #: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2003. .. Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-16-03 be received for information. - .. .. - - - Submitted by: A. S. Cannella, C.E.T. Director of Engineering Services - Reviewed bQ ~~ ----6-51., Franklin Wu Chief Administrative Officer ... - ASC*RP*bb May 7, 2003 ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623- 3379 F (905)623-6506 707 - REPORT NO.: EGD-16-03 PAGE 2 .. ... 1. BACKGROUND: 1,1 With respect to the Building Permit Activity for the month of April 2003, Staff wish to highlight the following statistics for the information of Committee and Council. MO NTH OF APRIL YEAR TO YEAR TO DATE % CHANGE OF 2003 DATE 2003 2002 VALUE YTD 03-02 Permits Issued 124 362 272 VALUE OF CONSTRUCTION Residential $15,282,717 $44,930,747 $26,785,291 67.7% Industrial 0 $50,000 $368,142 -86.4% Government 0 $0 $55,000 N/A Commercial $168,000 $360,111 $158,261 127.5% Institutional $0 $322,000 $957,620 -66.4% Agricultural $104,096 $104,096 $356,250 -70.8% Ontario Hydro $0 $117,000 $400,000 -70.8% Miscellaneous $41,500 $44,000 $455,145 -90.3% TOTAL $15,596,313 $45,927,954 $29,535,709 55.5% .. ... .... .. .. .... .. ... The following is a historical comparison of the building permits issued for the month of "APRIL" and "YEAR TO DATE" for a three year period. Historical Data for Month of'APRIL" $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 2003 IIvalue $15,596,313 2002 $9,992,281 2001 $5,560,056 ... .., Historical Data "YEAR TO DATE" $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 ... .. .. .. 2003 II value $45,927,954 2002 $29,535,709 2001 $18,445,691 ... III 708 ... - REPORT NO.: EGD-16-03 PAGE 3 - - The following is a comparison of the types of dwelling units issued for the month of "APRIL" and "YEAR TO DATE". - Dwelling Unit Type "APRIL 2003" 1 0 Apartment_______________ Townhouse 1% 0% Dwelling Unit Type "YEAR TO DATE 2003" - 22 Semi- Detached 25% 1 Apartment 0% o Townhouse 0% - - o Single Detached 65 II Semi-Detached 22 E1Townhouse 0 o Apartment 1 65 Single Detached 74% 128 Semi- J Detached 46% 148 Single Detached 54% - OSingle Detached 148 . Semi-Detached 128 -Townhouse 0 o A artment 1 - .. .. - - - - - - Attachment #1 - Monthly Building Permit Activity Report Attachment #2 - Historical Comparison of Building Permit - - 709 Municipality of Clarington Building Services - Monthly Activity Report .. April 2003 .. 2003 2002 Type of Construction April Year to Date April Year to Date Residential: Single Detached 65 148 48 121 Semi-Detached 22 128 10 50 Townhouse 0 0 0 8 Apartment 1 1 1 2 Other Construction 18 49 10 30 Sub Total 106 326 69 211 Industrial: New Building 0 0 0 3 Addition! Alteration 0 1 0 2 Sub Total 0 1 0 5 Government: New Building 0 0 0 0 Addition! Alteration 0 0 1 2 Sub Total 0 0 1 2 Commercial: New Building 0 0 0 0 Addition! Alteration 4 10 3 4 Sub Total 4 10 3 4 Institutional: New Building 0 0 0 1 Addition! Alteration 0 3 0 1 Sub Total 0 3 0 2 Agricultural: New Building 3 3 2 2 Addition! Alteration 0 0 0 2 Sub Total 3 3 2 4 Ontario Hydro: New Building 0 0 0 0 Addition! Alteration 0 2 0 2 Sub Total 0 2 0 2 HV AC, Plumbing & Miscellaneous: 9 11 22 36 Demolition: 2 6 5 6 TOTALS 124 362 102 272 2003 2002 April Year to Date April Year to Date Residential: $15,282,717 $44,930,747 $9,249,050 $26,785,291 Industrial: 0 $50,000 0 $368,142 Government: 0 0 $5,000 $55,000 Commercial: $168,000 $360,111 $132,936 $158,261 Institutional: 0 $322,000 0 $957,620 Agricultural: $104,096 $104,096 $317,150 $356,250 Ontario Hydro: 0 $117,000 0 $400,000 Miscellaneous: $41,500 $44,000 $288,145 $455,145 TOTALS $15,596,313 $45,927,954 $9,992,281 $29,535,709 ... ... .. ... ... ... ... ... .... ... ... .. ... .. lIIIIII :;~ .. 710 1 .. - - - April 2003 2003 2002 PERMIT FEES April $105,742 Year to Date $228,456 Year to Date $318,102 April $78,812 - 2003 2002 April Year to Date April Year to Date Building Inspections 483 1735 392 1363 - Plumbing Inspections 472 1543 455 1763 TOTALS 955 3278 847 3126 - 2003 2002 - April Year to Date April Year to Date Single Detached 65 148 48 121 - Semi-Detached 22 128 10 50 Townhouse 0 0 0 8 Apartments 1 1 1 2 - TOTALS 88 277 59 181 ... - - - - - - - - - YEAR: 2003 2002 2001 2000 1999 1998 1997 1996 1995 1994 1993 AREA (to month) Bowmanville 167 345 312 188 184 313 423 217 229 406 301 Courtice 52 133 129 231 296 254 295 331 170 388 232 Newcastle 34 131 76 110 78 4 5 3 4 6 Wilmot Creek 14 38 24 19 21 33 21 16 16 10 10 Orono 1 1 1 2 3 Darlington 4 17 47 102 31 14 20 17 21 11 9 Clarke 3 15 9 17 17 12 20 10 7 8 6 Burketon 1 1 1 1 2 2 1 Enfield 3 Enniskillen 2 5 7 6 3 7 3 1 Hampton 1 1 1 2 1 2 2 1 3 Haydon 1 1 2 Kendal 3 2 1 Kirby 1 Leskard 1 1 . Maple Grove 1 Mitchells Comers Newtonville 3 3 1 2 2 Solina 2 1 1 1 1 Tyrone 9 3 TOTALS 277 701 609 679 640 636 801 601 447 834 572 7 1 1 ... ... ... ... ... ... .... ... .. ... ... ... ... ... ... .. - , ... .. - :Cl~mgron REPORT ENGINEERING SERVICES - Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE - Date: MAY 20,2003 - Report#: EGD-17-03 File #: By-law #: - Subject: GATE ACCESS TO MUNICIPAL OPEN SPACE - RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: . - 1. THAT Report EGD-17-03 be received; - 2. THAT Council approve the attached policy addressing gates in fences abutting public open space; and - 3, THAT the Municipality's standard Subdivision, Site Plan and Land Severance development agreements be amended to reference the policy contained within Attachment 1 to this report addressing gate access to Municipal Open Space. - - Submitted by: d~~Cs4 Franklin Wu, Chief Administrative Officer - - ASC*PW*ce May 12, 2003 - - - CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282 - 71? ... REPORT NO.: EGD-17-03 PAGE 2 .... 1.0 PURPOSE OF REPORT 1.1 To establish a municipal policy governing the installation of gates from private property onto municipal open space (Attachment 1). .... .... 2.0 BACKGROUND 2.1 At a meeting held on October 29,2002, Council considered correspondence from Mr. J. Hill, 74 Carveth Crescent, requesting permission for residents of Carveth Crescent to install gates to access the municipal property at the rear of their residential yards. The following resolution was passed: .... .. ... "THAT the residents of Carveth Crescent be given the option of installing gates to the Waterfront trail; and .... THAT staff be directed to develop a policy addressing gates in fences abutting public properties and that this policy be incorporated into future subdivision agreements." ... .... 3.0 COMMENTS 3.1 Existinq Policy Reqardinq Fencinq of Open Space Lands On June 26, 2001, Council approved a Planning Services Department policy (Attachment # 2) to ensure that standard subdivision agreements include a requirement that chain link fencing be installed along the boundaries of commercial, industrial, or residential development abutting open space areas. ... .... ... .. The purpose of the policy is to prevent encroachment on public lands, to protect environmentally sensitive features and to prevent accidental trespassing on private lands. .. .. Planning Services Department report PD-060-00 regarding Fencing of Open Space Lands dated July 19, 2000, describes the environmental impacts caused by encroachments, the removal of vegetation, and dumping on natural areas. The report ... III 713 .. - REPORT NO.: EGD-17-03 PAGE 3 - - further comments on the installation of gates: "In certain instances such as where there is a trail, it may be appropriate to provide for a gate at the rear of the property. This could be determined on a site-by-site basis. This would take place at the request and expense of the homeowners subject to a permit from the Public Works Department. The Public Works Department would prepare an appropriate design standard. In no cases would gates be permitted adjacent to highly environmentally sensitive features such as wetlands and woodlots." - - - 3.2 Existinq Concerns - In most instances residents respect and protect the public land abutting their own properties, however in many other cases, vegetation has been removed, debris has - been dumped, gardens have been created and public access has been blocked. This occurs most often where residential lots with no rear yard fence abut natural open - space. Allowing unregulated gate access to natural areas will minimize the effectiveness of fencing the open space lands and could lead to the problems described - above. Regulating where gate access is permitted would significantly minimize the opportunity for these activities to take place in the future and would protect existing - vegetation and wildlife habitat. - - 3,3 Financial Implications The homeowner will be responsible for the entire cost of gate construction. The gate must be constructed in accordance with construction specifications provided to them by the Municipality. This will ensure that the fence and gate are constructed to the same standard and that the gate will last as long as the fence. Any future repairs to the gate will also be the responsibility of the homeowner. - - - 3.4 Input from Other Departments This issue impacts the Departments of Operational Services, Planning Services and Clerks. They have reviewed this report and the proposed policy and concur with the recommendations. - - 714 - '. REPORT NO.: EGD-17-03 PAGE 4 4.0 CONCLUSION 4.1 Public access to valley lands, woodlots and other natural open space areas is generally provided through the provision of walkways from the surrounding streets. This allows for public access and enjoyment of the space while limiting the opportunity for illegal dumping, clearing of vegetation, and encroachments. In most instances where residential land abuts municipal open space residents respect and protect the public land, however in some cases, vegetation has been removed, debris has been dumped, gardens have been created, and public access has been blocked. In order for the municipality to prevent these types of problems from occurring we must be able to control the points of access to municipal property. The problem areas are those where regular public use and surveillance do not occur, most frequently where natural areas are adjacent to residential land. Areas such as maintained parks do not normally have the same types of problems because the public recognizes them as spaces for public use and enjoyment. They are also more visible. Some people perceive valley lands and other natural areas as hazard lands with no real value. In reality they are valuable assets for public enjoyment, with ecosystems sensitive to disruption. In absence of a municipal policy, staff have denied gate access requests in the past by explaining to residents some of the problems that can result from unregulated access to natural areas. In most instances, residents understand and accept the municipal position. However, as the Municipality begins to plan for and construct trails adjacent to residential rear yards, there will be an increased demand from residents to access these trails directly from their property. Therefore it is necessary to have a municipal policy to control access points into municipal open spaces. It is recommended that gate access should be permitted only in locations that are visible, easy to inspect, and not sensitive to disruption. These areas would generally include maintained parks, where gates would not affect the operation or functionality of municipal 7'15 .. ... ... .. ... ... ... ... .... - ... ... - - ... - .... .. .. t . .. REPORT NO.: EGD.17.03 PAGE 5 .. - facilities, and municipal trails that are directly adjacent to rear yards. All gate access requests would be reviewed individually with a site inspection. Where gate access is permitted, gates would be constructed to the same standard and quality as the subdivision fence. Residents would be required to sign a gate authorization form, pledging to construct the gate to the standard established by the municipality, not to disturb or illegally dump on municipal property, and to pay for the entire cost of the gate. - - - Attachments: - Attachment 1 - Gate Access to Municipal Property policy (proposed) Attachment 2 - Fencing of Open Space Lands policy (existing) - - - - - - - - - - - 716 - ATTACHMENT NO.: 1 REPORT NO.: EGD-17-03 J ENGINEERING SERVICES DEPARTMENTAL POLICY j .. APPROVED BY: Council SUBJECT: GATE ACCESS TO MUNICIPAL OPEN SPACE DATE APPROVED/ UPDATED: .... SUBSECTION: ... PURPOSE: .... To regulate the installation of gates from private property onto municipal open space. .... POLICY: Upon written permission from the Director of Engineering, and where circumstances are acceptable, private property owners are permitted to install gates leading to municipal open space, .. The private property owner must complete a Gate Request Form specifying the location of the proposed gate, .. An inspection by Engineering staff will be made and the request will be approved or denied based upon the following. llIIlI Gate Access may be permitted where private properties abut municipal property such as maintained parks and paved municipal trails. In areas where future trails are proposed gate access will be evaluated once the trail has been constructed. .. Gate access will not be permitted where private properties abut natural open space areas such as valley land, woodlots or storm water ponds. .... Gate access will not be permitted if the proposed gate affects the operation or functionality of municipal facilities. ... Gate access will not be permitted in noise attenuation fences. .... When gate access is approved the gate must be constructed in accordance with the construction detail provided to the homeowner by the municipality. The homeowner shall arrange for and pay the entire cost of the gate and installation. .. The municipality shall perform a follow-up inspection to ensure the gate has been installed in accordance with the construction detail. ... The municipality retains the right to close up gates installed without municipal authorization or where encroachment onto public property has occurred, .. .. MUNICIPALITY OF CLARINGTON ENGINEERING SERVICES DEPARTMENT ... G:\WORD\GatePolicy.doc 717 .. .... ATTACHMENT NO.: 2 REPORT NO.: EGD-17-03 - PLANNING SERVICES DEPARTMENTAL POLICY - SUBSECTION: SUBDIVISION AND CONSENT SUBJECT: FENCING OF OPEN SPACE PSD-DS007 LANDS .. APPROVED BY: Council DATE APPROVEDI UPDATED: June 26, 2001 .. PURPOSE: - To prevent encroachment on public lands, to protect environmentally sensitive features and to prevent accidental trespassing on private lands, - POLICY: 1. THAT the Municipality's standard subdivision agreement include the requirement that 1.2 metre (4 ft,) high galvanized chain link fencing be installed on lots abutting open space areas, - 2, THAT the requirement for fencing of open space lands be applied to all future phases of plans of subdivision, which have been draft approved. - 3. THAT the Municipality's standard site plan agreement include the requirement that 1.5 m (5 ft,) chain link fencing be installed along the boundaries of commercial or industrial development abutting open space areas, subject to variance by the Director of Engineering and the Director of Planning Services where appropriate, - ... Extract of Resolution GPA 279-00 .. .. - - - - - MUNICIPALITY OF CLARINGTON PLANNING SERVICES DEPARTMENT H:IPolicyIFencing.DOC - 718 I~ I I I I I I I I I I I I I I I I I I . Clw:mgron REPORT EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MAY 20,2003 Report #: ESD-006 -03 File # 10.12.6 By-law # Subject: BILL 148 - EMERGENCY MANAGEMENT ACT - UP-DATE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-006-03 is received for information. Submitted b~' C; Michael G. Creig Director Emerge . ~- /V,J(JZ ~ I~"--} Reviewed by: U -. "'--' U , 'L..- on~ MCT, CMM11 Franklin Wu, M.C.I.P. Y & Fire Services Chief Administrative Officer MGC:sr 901 REPORT NO.: ESD-006-03 PAGE 2 I I I I I I I I I I I I I I I I I I I . BACKGROUND AND COMMENT On April 15, 2003 Bill 148, the Emergency Management Act, was proclaimed. What this means is that the clock has started for Municipalities to meet the Essentials Program requirements. These requirements include: 1. Identifying a CEMC (Community Emergency Management Co-ordinator) 2. Establishing an Emergency Operations Centre 3. Establishing a Municipal Control Group 4. Establishing a Council approved Emergency Plan S. Conducting an annual exercise 6. Completing an HIRA (Hazard Identification and Risk Assessment) 7. Setting up an Emergency Management Program Committee 8. Identifying critical infrastructure 9. Public Education Program (providing emergency information to citizens) 10. Final program review to ensure we meet the Essentials Program As Council is aware certain items on this list are already completed or underway. Items one and two have been completed but staff suggests that alternates be appointed. Divisional Manager Gordon Weir has completed the basic CEMC training and staff recommends that he be appointed as the alternate CEMC. Staff also recommends that the Municipal Administration Centre be named the alternate Emergency Operations Centre until a new fire station is constructed in Newcastle Village. At that time it is recommended that a facility be built there as the alternate Emergency Operations Centre, which location will be outside the Primary Zone. The Emergency Plans are in place. A Regional consultant, provided by a.p.G, is presently reviewing the Nuclear Plan. The Peace Time Plan has been reviewed and updated this year. A training exercise was conducted last year to test the plan and another will be conducted later this year. Some items remain to be completed and are presently underway. We have until April 15, 2004 to complete all items on the above list and staff feel this will not be a problem. Once we meet the Essentials Program we will then be required to reach the Enhanced and Comprehensive Programs over the following two years. Staff will continue to provide Council with timely updates as we proceed through the program of compliance. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE,ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-6506 qn? I I I I I I I I I I I I I I I I I I I CI~n REPORT EMERGENCY & FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MAY 20,2003 Date: Report #: ESD-007 -03 File #10.12.6 By-law # Subject: MONTHLY RESPONSE REPORT - APRIL, 2003 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-007-03 be received for information. a~- Reviewed by: . ~ Franklin Wu, Chief Administrative Officer Submitted by: Michael G. Creighto ,~MCT.CMM11 Director of Emergen Services/Fire Chief MGC.l\v 903 REPORT NO.: ESD-007 -03 PAGE 2 BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the month of April, 2003. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 255 calls in April and recorded total fire loss at $219,300. A breakdown of calls responded to follows in the table attached. *Standby As indicated in the table attached, Station 1 part-time firefighters were activated fifteen times, and Station 4 part-time firefighters twelve times in April to standby while Pumper 1 and Pumper 4 responded to emergency calls. Also, in accordance with our response procedures, Pumper 4 provided coverage, once in April, at Headquarters Station in Bowmanville, while Pumper 1 was tied up at an emergency call. 904 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I EMERGENCY & FIRE SERVICES MONTHLY RESPONSE REPORT MONTH YEAR MONTH YEAR ENDING TO ENDING TO APRl03 DATE APRl02 DATE CLASSIFICATION 2003 2002 PROPERTY FIRES (Includes structure, chimney, vehicle 37 86 16 61 Miscellaneous e.g. furniture, clothing, etc.) UNAUTHORIZED BURNING (Burning complaints) 14 28 2 10 FALSE FIRE CALLS (Includes alarm activations- 42 134 29 115 accidental//malicious ,human-perceived emergencies/check calls e.g. investigate unknown odour PUBLIC HAZARD CALLS (Includes propane/natural gas leaks, 20 84 21 92 fuel/chemical spills, power lines down/arcing, C.O. leaks, etc.) RESCUE CALLS (Includes vehicle extrication/ accidents, 31 167 35 148 commercial/industrial accidents, home/residential accidents, water/ice rescue) MEDICAL ASSIST CALLS (Includes assist to ambulance personnel with 82 362 69 321 respiratory and resuscitation emergencies MISCELLANEOUS CALLS (Incidents not found, assistance not req'd. by 29 102 32 123 other agency, call cancelled on route, etc.) TOTAL CALLS 255 963 204 870 TOTAL FIRE LOSS $219,300 $1,478,950 $195,420 $659,470 NUMBER OF ALARMS BY STATION . ST.#l ST.#2 ST.#3 ST.#4 ST.#5 TOTAL 118 25 28 69 15 255 NUMBER OF STANDBY CALLS BY STATION ST#l ST#2 ST#3 ST#4 ST#5 TOTAL 15 0 0 12 0 27 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623- 3379 F (905)623-6506 on~ I I I I I I I ,I I I I I I I I I I I I ~ L. ! ... ~ ... .. L ~ , l , ... t l l.. ! ! .. L L , I .. L \ i lilt ! .. ... l .. ... i. Cl~gton REPORT COMMUNITY SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Date: May 20,2003 Resolution #: Report #: CSD-11-03 File #: By-law #: Subject: RACING AGAINST DRUGS PROGRAM Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report No. CSD-11-03 be received for information. '--. . , ~ Reviewed by0 ~~ Franklin Wu Chief Administrative Officer JPC/GAljm Last Revision Date: April 17, 2003 CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 1 001 REPORT NO.: CSD-11-03 PAGE 2 j J J J J .J J J J J j j J J J J J J J 1.0 BACKGROUND 1.1 The Community Services Department is again partnering with the Clarington "Racing Against Drugs" Planning Committee who is hosting the Fourth Annual "Racing Against Drugs" Program. 1.2 The event, running June 9-13,2003 at the Garnet B. Rickard Recreation Complex, will see approximately 1 ,500 grade five students from the participating Clarington Boards of Education attend. As in past years, transportation to and from the facility will be provided. 2.0 PROGRAM 2.1 The program, through a variety of "interactive" pit stops, promotes awareness and safety issues relating to drug, alcohol and tobacco use. Through the involvement of the respective school boards, educational resource packages are provided, in advance, to the classes attending. 2.2 The program is set up so that each class visits all pit stops on a rotating basis, where they will take part in an activity that promotes smart choices with regard to drug and substance abuse issues. Each pit stop is manned by a related agency, a partner or a sponsor. For the first time the Community Services Department hosted a pit stop at last year's event and is going to do so this year. 2.3 Current partners and sponsors for the program are: Durham Region Health Department Durham Regional Police Royal Canadian Mounted Police Ontario Provincial Police Municipality of Clarington Clarington Emergency and Fire Services Laidlaw Education Services Royal Bank of Canada Mosport International Raceway Brine Canada 2.4 Insurance, first aid and security for the program will also be arranged by the Planning Committee. 1002 .. , .. CI!tlillgton REPORT ... COMMUNITY SERVICES DEPARTMENT ... Meeting: General Purpose & Administration .. Date: May 20,2003 Resolution #: ... Report #: CSD-12-03 File #: By-law #: ... Subject: Clarington Public Library Main Branch Coffee Kiosk Operation .. Recommendations: ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: . .. 1. THAT Report CSD-12-03 be received; 2. THAT the operating budget of this operation as presented in this report be approved; f .. 3. THAT the Finance Department be authorized to create operating revenue and expenditure accounts for the Library Coffee Kiosk; FORTHWITH. ... ... Submitted by: o eph P. Caruana rector of Community Services Reviewed b(J~--:::~~ Franklin Wu Chief Administrative Officer .. , i.. JPC/JM i. ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 ... ... 1003 REPORT NO.: CSD-12-03 PAGE 2 1.0 BACKGROUND 1.1 At the request of the Mayor's Office, Community Services Department staff met with the Clarington Public Library to discuss the possibility of the department operating a coffee kiosk area that has been built as part of the new library construction. Over the course of two meetings, an operational plan was discussed where staff will provide a coffee kiosk service for a six month trial period. 2.0 PROGRAM 2.1 The proposed hours of operation are provided on Attachment #1. Staff will monitor the buying patterns and alter the operating hours as required, in consultation with the Library Director. Staffing of this kiosk will include the use of existing part time Community Services employees. Based on the need and as the operation evolves, additional staff may be hired. 2.2 The proposed budget (Attachment #2) anticipates the kiosk will operate in a deficit position. All revenues will remain with the Municipality to help offset the expenditures, such as supplies, equipment and staffing. If the trial period is extended, the Community Services Department would consider a revenue sharing clause, if and when the annual operating revenues exceed expenditures. 2.3 The Operations Department, Building Services staff, have agreed to provide all maintenance and cleanup services in the library that may result from the kiosk operation. 2.4 The proposed menu (Attachment #1) for this operation is limited to coffee, juice, soft drinks, muffins and pastries. The Clarington Public Library is concerned with the level of noise that any equipment in the area of their main circulation desk and as such speciality coffees will not be provided. There is also a concern that sandwiches and other similar foods may present a nuisance for other patrons. A I physical audit of the location by the Durham Public Health Department determined that no food preparation could occur on site due to the lack of sink facilities for the cleaning and disinfecting of dishes and utensils. 1004 J J j j j J J J J J j j J J J J J J J -- ... ill , .. ~- ... , .. I .. t .. .. .. I.. , ill , ~ 1M 1M ... - 1M .. REPORT NO.: CSD-12-03 PAGE 3 3.0 COMMENTS 3.1 The lack of allocated space for this operation is going to present issues for the storage of supplies and the inability to prepare any foods on the premises. Also, the restrictions put on the menu will hinder the ability to maximize revenues. It is anticipated this kiosk will operate at a deficit. 3.2 The Community Services Department will endeavour to operate this concession efficiently by controlling operating costs and generating revenues as best as possible. Subsequent to the six month trial period, staff will evaluate the operation and prepare a recommendation regarding a long term arrangement. Attachments: Attachment #1 - Hours of Operation and Menu Attachment #2 - Proposed Operating Budget 1005 " " j J J J J j J J J j j J J J J J J J J REPORT CSD-12-03 - ATTACHMENT #1 ClarinQton Public Library. Main Branch Coffee Kiosk Operation Hours of Operation Monday to Friday Saturday Sunday (October - May) 1 0:00am - 3:00pm, 6:00pm - 8:00pm 9:00am - 4:00pm 1 :OOpm - 4:00pm Subject to change based on traffic and purchasing patterns ,Menu Coffee Tea Bottled Pop Bottled Water and Juice Muffins, Donuts, Assorted Pastries J006 ... lilt REPORT CSD-12-03 - ATTACHMENT #2 .. .. Proposed OperatinQ BudQet - June 1 - November 30, 2003 .. Revenues .. Concession Sales -- Expenditures Wages Part Time $ 3,650.00 ... Food & Beverage $ 3,250.00 Equipment Purchase $ 1.600.00* $ 8,500.00 ... Deficit i. * Equipment purchase will include the following: .. Cash Register $900.00 Display Trays $200.00 Refrigerator $500.00 .. $ 5,850.00 $ 8.500.00 $ 2,650.00 .. .. lilt -. ... ... .. 1007 J j J J J J j j J J J J j J J J j J J ... .. CI!Jlmgron ... REPORT CLERK'S DEPARTMENT , .. Meeting: 1 .. Date: Report #: ... Subject: ... GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MAY 20,2003 CLD-21-03 File #: By-law #: ANIMAL SERVICES MONTHLY REPORT FOR THE MONTH OF APRIL, 2003 .. RECOMMENDATIONS: ... It is respectfully recommended that the General Purpose and Administration Committee. recommend to Council the following: ,. -- 1) 2) THAT Report CLD-21-03 be received for information; and THAT a copy of Report CLD-21-03 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. , ..,. ... f: lilt CJ~-~ Reviewed by: Franklin Wu, Chief Administrative Officer t ... ~ MPKS*PLB*dm l: ~.. ... ... ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1 1 n , .. REPORT NO.:CLD-21-03 PAGE 2 of3 BACKGROUND AND COMMENT For the information of Council, the tables attached to Report CLD-21-03 summarizes the activities and revenues pertaining to Animal Services for the month of April, 2003. Attachment #1 Animal Services Monthly Report Interested parties to be advised of Council's decision: Ms. Liz White Animal Alliance of Canada 221 Broadview Avenue Suite 101 Toronto, ON M4M 2G3 Animal Advisory Committee 1102 J J J J j J J J J J J .J j 1 J J J J J .. REPORT NO.:CLD-21-o3 PAGE3of3 .. ... CLERK'S DEPARTMENT ANIMAL SERVICES DIVISION ANIMAL SERVICES MONTHLY REPORT APRIL, 2003 ATTACHMENT NO.1 TO REPORT NO. CLD-21"()3 .. III A. ACTIVITIES I THIS MONTH I YR. TO DATE 2003 YR. TO DATE 2002 PICKED UP - WILDLIFE I 11 I 35 28 I DOGS I CATS I DOGS CATS DOGS CATS PICKED UP 18 13 74 42 64 29 BROUGHT IN 14 17 50 73 46 87 RETRIEVED BY OWNERS 22 0 89 6 62 5 SOLD TO RESIDENTS 8 22 29 80 46 77 SOLD TO RESEARCH 0 0 0 0 0 0 EUTHANISED 1 1 1 10 0 10 DEAD ON ARRIVAL 1 7 5 19 2 24 I QUARANTINE I 0 0 1 2 0 6 WRITTEN WARNINGS 36 112 86 P.O.A, TICKETS 8 35 18 CONVICTIONS 0 4 8 CALL-OUTS AFTER HOURS 3 14 13 OVER TIME HOURS 9 44 44.5 c. REVENUES DOGS & CATS RELEASED 0 0 135.00 395.00 450.00 120.00 LICENSES 3831.00 924.00 11442.00 1556.00 7175.00 444.00 SOLD TO RESEARCH 0 0 0 0 0 0 SOLD TO RESIDENTS 525.00 945.00 2040.00 3240.00 2775.00 3195.00 DOGS & CATS REDEEMED 865.00 0 3537.00 190.00 2839.00 80,00 SUB TOTAL 5221.00 1869.00 17154.00 5381.00 13239.00 3839.00 .. '. ... .. ..... ... ... ... .. .. ... .. TRAP REVENUE 30,00 132.00 129.00 TOTAL REVENUE 7120.00 22667.00 17207.00 EUTHANISED 1 SICK CAT, 1 DOG TEMPERMENT ... III , 103 J j J j .J J J J J J j .J J J j J J J J .. .. CI!J!pn REPORT CLERK'S DEPARTMENT .. GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MAY 20,2003 CLD-22-03 File #: By-law #: Subject: MUNICIPAL PARKING LOT AMENDMENTS .... RECOMMENDATIONS: ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - ... 2. ... 3. .. 4. .. 1. THAT Report CLD-22-03 be received; THAT the By-law attached to Report CLD-22-03 be approved and forwarded to Council for passage; THAT the Bowmanville Business Improvement Area be advised of Council's decision; and THAT a copy of Report CLD-22-03 be forwarded to the interested parties listed for their information. .. .. ~-~ Submitted ~~~_atti L. Barrie, A.M.C.T. ~ '-Municipal Clerk '" -\ ( ) .~...JCQ --- ~ \4 Reviewed by: Franklin Wu, Chief Administrative Officer .. PLB*LC*ct .... .. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONT~R10o ~1C 3A6 T 905-623-3379 F 905-623-6506 .. REPORT NO.:CLD-22-03 PAGE 2 of3 BACKGROUND The Municipality currently has four municipal parking lots in the downtown area of Bowmanville. Three of these lots are equipped with central parking meters while the fourth lot, located at 20 King Street East is unregulated. At present the public is allowed free parking for up to three hours, in all municipal lots and must only pay if their stay exceeds that time. This situation was instituted as a result of consultation with the Bowmanville BIA. By-law 95-130 amended the requirements for the lots and set the limit for free parking, in the lots, at three hours. Since that time staff have enforced the three hour limit in the lots. Staff has spoken to the BBIA who have indicated displeasure with the current arrangement and time allotment. The BBIA have stated that, in their opinion, three hours of free parking is excessive and leads to abuse. . They have asked the municipality to reduce the free time to two hours. The two meters for the Division and Church Street lots are eight years old and were manufactured by Accent. Staff has encountered problems recently with servicing. The meter in the Silver Street lot is over fifteen years old and has been vandalized in the past. Staff had budgeted to replace all three units this year. CONCLUSION The first step in reorganizing the parking situation, in the downtown of Bowmanville, is to reduce the free parking in the lots from three hours to two hours. An amendment to the Clarington Traffic By-law 91-56 is attached for that purpose. Once the amendment is passed the signs in the lots will have to be replaced to reflect the lower time. The new meters will be programmed for two hours free parking and will be configured to charge $2.00 per day for any time over the two hour limit. The fee for the monthly Parking Permits for the municipal lots will also be adjusted to $40.00 per month. This is in keeping with the fee charged for a monthly Municipal On-Street Parking Permit. New signs will be required to reflect the rates. 1105 j J J J j J J J J J j J j J j J J J J -. , ~. ... REPORT NO.:CLD-22-Q3 PAGE 3 OF 3 .. At present staff propose to leave the lot at 20 King Street East without a meter. This lot will be appropriately signed for the two hour limit. Staff will monitor the lot and any vehicles left for longer than two hours will be ticketed. .. .. .. ATTACHMENT #1: Amendment to By-Law 91-56 Schedule VIII Interested parties to be advised of Council's decision: .... ... Bowmanville Business Improvement Area P.O. Box 365 Bowmanville, ON L 1 C 3L 1 ... ... ... i 1 ! ... ... lilt ... ... .. ... ! ... 1106 BY-LAW 2003- J J J j j THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Being a By-law to amend By-law 91-58, as amended, being a By-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it desirable to amend By-law 91-58; NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1) Schedule VIII "OFF-STREET PARKING METER ZONES" of By-law 91-58 is amended by deleting the schedule in its entirety and substituting thereto a revised Schedule VIII "OFF-STREET PARKING METER ZONES AND MUNICIPAL PARKING LOTS" attached J Patti L. Barrie, Municipal Clerk J J J J J j J 2) This By-law shall come into force and take effect on the date of the passing thereof. BY-LAW read a first and second time this _ day of 2003, BY-LAW read a third time and finally passed this _ day of 2003. John Mutton, Mayor 1107 j J J J J J .. ... SCHEDULE VIII OFF.STREET PARKING METER ZONES AND MUNICIPAL PARKING LOTS .. COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 .. Maximum Permissible Municipal Days & Parking Address Hours Rate Hours .. 30 Division Street 0800 to 1700 hours First 2 hours free then 9 hours \ (Bowmanville) Monday to Friday $2.00 for remainder of I this time period .. 1701 to 0759 weekdays No hourly fee 2 hours Weekends No hourly fee 2 hours - Public Holidays No hourly fee 2 hours 15 Silver Street 0800 to 1700 hours First 2 hours free then 9 hours ... (Bowmanville) Monday to Friday $2,00 for remainder of this time period 1701 to 0759 weekdays No hourly fee 2 hours - Weekends No hourly fee 2 hours Public Holidays No hourly fee 2 hours ... 132 Church Stree~ east lot 0800 to 1700 hours Rrst 2 hours free then 9 hours (Bowmanville) Monday to Friday $2.00 for remainder of this time period , t 1701 to 0759 weekdays No hourly fee 2 hours .. Weekends No hourly fee 2 hours \ , 2 hours l, Public Holidays No hourly fee ... 132 Church Street. west lot 0800 to 1700 hours First 2 hours free then 9 hours ... (Bowmanville) Monday to Friday $2,00 for remainder of this time period t 1701 to 0759 weekdays No hourly fee 2 hours ... Weekends No hourly fee 2 hours \ Public Holidays No hourly fee 2 hours i' .. Mill Street 24 Hours Per Day no hourly fee 3 hours t 3-13-054 (Newcastle) ... 20 King St E 24 Hours Per day No hourly fee 2 hours (Bowmanville) ... ... , ... 1108 L l L L L L L L L L L L L L L L L L L ClfJ!il1glDn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MAY 20TH I 2003 Resolution #: Report #: COD-014-03 File #: By-law #: Subject: CO-OPERATIVE TENDER C-526-03, THE SUPPLY AND DELIVERY OF CULVERT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-014-03 be received; 2. THAT Armtec Limited, Peterborough, Ontario, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender C-526-03, be awarded the contract for the Municipality of Clarington requirements for Supply and Delivery of Culvert on an "as required" basis; 3. THAT the total funds expended be provided from the approved 2003/2004 Culvert Maintenance Construction budget; and 4. THAT at the end of the first year pending satisfactory service and pricing by the loW bidder and pending agreement of the Durham Co-operative participants, that the contract be extended for a second and third year. "'-) Submitted by: ~- arie Marano, H.B.Sc., C.M.O. Director r Services . c)~~ Reviewed by: Franklin Wu, Chief Administrative Officer , RDMR, RRFA, of Operations 1201 REPORT COD-014-o3 PAGE 2 J J J J J J J J j J J J J J J J J J J BACKGROUND AND COMMENT The Municipality of Clarington participated in the Durham Purchasing Co-operative Group Tender for the Supply and Delivery of Corrugated Culvert. The bids were tabulated as per Schedule "A" attached. The required funds for the Municipality of Clarington requirements, will be drawn from the approved 2002/2003 Culvert Maintenance Construction budget, from where there are adequate funds available. Included in the total bid price is the total estimated requirements for the Municipality of Clarington in an approximate amount of $35,000.00. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to the department needs, specifications, etc., should be referred to the Director of Operations. The unit price bid reflect approximately a 20% increase over the 2002 contract prices by the incumbent Culvert supplier. The subject firm has previously supplied Culvert requirements to the Municipality of Clarington, with satisfactory service. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169 1202 L L L L L L L L L L L L L L L L L L L CliK-!lJglon Municipality of Clarington SCHEDULE "A" BID SUMMARY CO-OPERATIVE TENDER C-526-03 SII:)D~r< : Tttr)\1l..<lnll)\1lfJUNT Armtec Limited $89,277.04 PeterborouQh, ON Atlantic Industries Limited $98,924.52 Avr, ON Canada Culvert & Metal Product $1 05,430.24 Bolton, ON 1203 H:\BIDSUMM\BIDSUM-FOR-COD-Q14-03.doc J J J J J J J J J J J J J J J J J J J L L L L L L L L L l L L L r L L L L L t .. C!.~il1gron REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 20, 2003 Report #: COD-016-03 File #_ By-law # Subject: CL2003-10, ONE (1) NATURAL GAS POWERED ICE RESURFACER Recommendations: It is respectfully recommended that the General purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-016-03 be received; 2. THAT Resurfice Corp., Elmira, Ontario with a total bid in the amount of $76,233.50 (including taxes), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2003-1 0, be awarded the contract to supply One (1) Natural Gas Powered Ice Resurfacer, as required by the Municipality of Clarington, Community Services Department; and 3. THAT the total funds required be drawn from the 2002 Community Services New Recreation Complex Account #7602-00000-0501, as identified on Page 550 of the 2002 Capital Budget, FORTHWITH. Submitted b Reviewed bQ ~-~ Franklin Wu, Chief Administrative Officer s ph Caruana Director of Community Services MM\JC\LAB\LM\lm 1204 REPORT.: COD-016-03 PAGE 2 J J J J J J J J J J J J J J J J J ~ J BACKGROUND AND COMMENT Tenders were publicly advertised and invited for the supply and delivery of one (1) Natural Gas Powered Ice Resurfacer, as required by the Community Services Department. Tenders were received and tabulated as per Schedule "An attached. The required funding will be provided from the 2002 Community Services New Recreation Complex Account #7602-00000-050, as identified on Page 550 of the 2002 Community Services Capital Budget. Due to the lengthy lead time for the delivery of the ice resurfacer, and the pending opening date of the South Courtice Community Park, a FORTHWITH approval is requested. The Finance Director has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Community Services. The subject firm has previously provided satisfactory service for the Municipality of Clarington. After further review and analysis of the bids by Community Services and Purchasing, it was mutually agreed that Resurfice Corp., Elmira, Ontario, be recommended for the contract to supply and deliver one Natural Gas Powered Ice Resurfacer, to the Municipality of Clarington, as required by the Community Services Department. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330 1?()~ L L L L L L L L L L L L L L L Cl!l!:il!gton Municipality of Clarington SCHEDULE" A" BID SUMMARY CL2003.10 One (1) Natural Gas Powered Ice Resurfacer BIDDER TOTAL BID AMOUNT (Includino Taxes) Resurfice Crop. $76,233.50 * Elmira, Ontario Frank J. Zamboni & Co. Ltd. $79,936.50 Brantford, Ontario * Error in calculation ~ I ... L L L 1206 J J J J J J J .I J^ c.::! J J J J J J J J j J l L L L L L L L L' L L L l L L L L t, L. f I .. lJ&-4Jgton REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 20, 2003 COD-017-03 By-law # Report #: File # Subject: CO-OPERATIVE TENDER T280-2003, THE SUPPLY OF SODIUM CHLORIDE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-017-03 be received; 2. THAT the Canadian Salt Co., Ltd., Mississauga, Ontario, with a total unit price of $49.39 per tonne, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T280-2003, be awarded the contract t6 supply Bulk Sodium Chloride to the Municipality of Clarington, as required by the Department of Operations; 3. THAT pending satisfactory service and agreement by the Durham Purchasing Co-operative, the contract be extended for a second and third year; and 4. THAT the funds be drawn from the Operations approved Winter Maintenance Accounts for the respective years winter season requirements. Submitted by: Reviewed bYO~ _ ~ Franklin Wu, Chief Administrative Officer MM*LAB*eo 1207 REPORT NO.: COD-017-D3 PAGE 2 J J J J J J J J J J J J J J J J J I J BACKGROUND AND COMMENT Tenders were called on a co-operative basis by the Region of Durham, which included the Sodium Chloride requirements of the Municipality of Clarington. Tenders were received and tabulated for approximately 10,000 tonnes of Sodium Chloride, as required by the Municipality of Clarington, as per Schedule "A" attached. After review and analysis of the bids by Purchasing and Operations staff, it was mutually agreed that the low bidder, Canadian Salt Co. Ltd., Mississauga, Ontario, be recommended for the contract to supply Sodium Chloride to the Municipality of Clarington. The required funds will be drawn from the respective years winter season requirements. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. queries with respect to department needs, specifications etc., should be referred to the Director of Operations. The prices submitted for 2003 by the Canadian Salt Co., Ltd. reflect an approximate 3% increase over the 2000 prices submitted . The Canadian Salt Co. Ltd. have provided satisfactory service to the Municipality of Clarington. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330 '208 L L L L L L L L L L L L L f L i .. l ~ :' .. ~ .. Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BID SUMMARY CO-OPERATIVE TENDER T280-2003 SUPPLY OF SODIUM CHLORIDE The Canadian Salt Co. Mississauga, Ontario $49.39 Yr 1 $50.34 Yr 2 $51.34 Yr 3 $55.15 Yr 1 $57.35 Yr 2 $59.65 Yr 3 Sifto Canada Inc. Mississauga, Ontario 1209 ] J J J J ] J J J J J J J J J j J J J l L l L L L L L , .. l l l l L L l L L l Cl~.n REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 20, 2003 COD-015-03 By-law # File # Report #: Subject: RFP 2003-4, Commercial Review and Market Impact Study: Bowmanville West Main Central Area Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-015-03 be received; 2. THAT PricewaterhouseCoopers, Toronto, Ontario with a total bid in the amount of $68,000.00 (including GST and disbursements), being the lowest most responsible bidder meeting all terms, conditions and specifications of Request for Proposal RFP 2003-4, be awarded the contract for the consulting services for the Commercial Review and Market Impact Study, Bowmanville West Main Central Area as required by the Planning Services Department; 3. THAT the required funds be drawn from account number 2015-00015-0000; 4. THAT the contract awarded be subject to receipt of funding from the developers affected; and 5. THAT the attached By Law marked schedule "A" authorizing the Mayor and Clerk to execute the necessary agreement be forwarded to Council for approval. Submitted by: Reviewed by: O~ -.::: ~ Franklin Wu, Chief Administrative Officer avi rome, M.C.I.P., R.P.P. Director of Planning Services , 21 0 MM\DC\LM\LAB\eo REPORT NO.: COO-o1S-G3 PAGE 2 ] J J J J J J J J J J J J J J j J I I BACKGROUND AND COMMENT A Request for Proposal was advertised and issued to submit on providing Consulting Services for the Commercial Review and Market Impact Study, Bowmanville West Main Central Area. Subsequently, three (3) proposals were submitted as per schedule "B" attached. As stipulated in the proposal documents, proponents were evaluated based on the following criteria: · Previous Retail Market Impact Studies · OMB Experience · Consultants ability and capacity to perform work · Time line suitability · Key personnel · Ability to communicate · Working knowledge in Clarington/Region of Durham · Overall impression · Proposed fees and hourly rates · Financial status. As per the Request for Proposal document, the consultant selection would be made on the basis of written proposals and a potential interview. Based on the initial evaluation an interview was conducted with the two firms that best met the evaluation criteria, that being PricewaterhouseCoopers and Malone Given Parsons Ltd. After further review of the submission by the committee, it was mutually agreed that the bid from PricewaterhouseCoopers, Toronto, Ontario, with a total bid in the amount of $68,000.00 (including GST and disbursements) meeting all terms, conditions and specifications of Request for Proposal RFP 2003-4, be awarded the contract for the consulting services for the Commercial Review and Market Impact Study, Bowmanville West End. as required by the Planning Services Department. The award of this Contract is subject to funding being received from the developers involved. The required funds will be drawn from account number 2015-00015-0000. As per the terms and specifications of the request for proposal the Municipality of Clarington reserved the right to enter into negotiations with tpe selected proponent. Based on discussions - 1211 L l L L L L L l L L L l L L L l L L L REPORT NO.: COO-o1S-03 PAGE 3 with the proponent a change was required to one of the research surveys being conducted of which resulted in an increase in price. This additional work resulted in an adjustment to the total bid price from $62,000.00 to $68,000.00. The Director of Finance has reviewed the funding requirement and concurs with the recommendation. Queries with respect to the department needs, specifications, etc., should be referred to the Director of Planning Services. The firm has previously, satisfactorily performed for the Municipality of Clarington. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330 1 21 2 Schedule" A" J ] J J J J J J J J J J J J J I J I I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2003- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Price Waterhouse Coopers Toronto, Ontario, to enter into agreement for the Commercial Review and Market Impact Study, Bowmanville West Main Central Area. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Price Waterhouse Coopers, Toronto, Ontario, and said Corporation: and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2003. By-law read a third time and finally passed this day of ,2003. John Mutton, Mayor Patti L. Barrie, Municipal Clerk .1 21 3 L l L L l l L L L L L l l l L L L L L Schedule "B" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BID SUMMARY RFP2003-4 COMMERCIAL REVIEW " PricewaterhouseCoopers Toronto, Ontario Realty Research Group Ltd. Don Mills, Ontario Malone Given Parson Ltd. Markham, Ontario $62,000.00 $72,036.00 $98,000.00 *GST Extra to all the above Disbursements Included in all the above 1 21.4 J J J J J J J J J J J J J J J J J j I L L ~ f .. ~~!J!il1gtDn REPORT L L L L L FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: TUESDAY, MAY 20,2003 Resolution #: Report #: FND-012-03 File #: By-law #: Subject: PAYMENT IN LIEU OF TAXES ON PROVINCIALLY OWNED PROPERTIES RENTED TO PRIVATE TENANTS , t .. Recommendations: L L It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-012-03 be received for information. , ~ L L L L r~ ~ Reviewed b~ Franklin Wu, Chief Administrative Officer. NT/hjl l i .... ! ... \ L. , 30' REPORT NO.: FND-012-03 PAGE 2 BACKGROUND AND COMMENT: In 2001, a new property code (referred to as a realty tax qualifier) was established for provincially-owned tenanted properties. The letter lip" was assigned. For example, CT means commercial taxable. There is now CP which means commercial tenant of the province. In the same year, Clarington's first property of this nature in the non- residential class appeared on our returned roll. The property was the large gas station/ fast food emporium on Highway 401 between Newcastle and Newtonville. All Municipal Clerks and Treasurers received the attached letter (Attachment # 1), dated February 5, 2001. The intent of the letter was to explain the new tax qualifier and how it was to be treated. Paragraph two indicates that tenanted portions of provincially owned properties are subject to payment in lieu of taxes and not subject to property taxation. Paragraph three also indicates that lip" signifies payment in lieu of municipal and education taxes. When a payment in lieu of taxes or "PIL" property is in the residential class, the education share is forwarded to the appropriate school board. If a PIL property is in the non-residential class, the education share is retained by the local municipality. This is prescribed by regulation and applies to all PIL properties (OPG for example). For the 2001 and 2002 taxation years, the tenanted property in question was treated as per the letter attached. That is, the Municipality retained the education portion approximating $82,000 annually. However, during 2002, as the Municipality was completing the Financial Information Return for the Province, the provincial software would not allow the property to be entered as a PI L and appropriately reflect the education retained. Staff spoke with Ministry officials in July, who indicated that the Municipality was appropriately treating the education retained. Later in 2002, it became apparent that the issue was not resolved. Staff spoke with Ministry officials again who, at this time, indicated that there was significant discrepancies across the province. The province was reviewing the issue and was looking to issuing a regulation to clarify the direction. I provided them with the letter (attached) that the Ministry had issued. On December 20,2002, the Province issued Ontario Regulation 423/02, which dictates that for all properties coded with a lip" for provincially tenanted properties, the education portion of the tax bill is to be forwarded to the applicable school board. This results in an anhualloss to Clarington of education retained funds of approximately $82,000. Across the Region, Clarington has over 80% of the non-residential tenanted provincial properties. Therefore, the other municipalities in Durham have only a minor impact as a result of this regulation. 1302 J J J J J J J J J J J J J J J J J J .I \ t .. REPORT NO.: FND-012-03 PAGE 3 ) .... \ ! , -- CONCLUSION: L This issue was briefly mentioned in the 2003 Current Budget Report FND-1 0-03. Council at that time requested a more detailed explanation. It is recommended that this report be received for information. , ... y j l... Attachment: Letter from Ministry of Municipal Affairs and Housing , L t ~ . . .. t ! I ... 1 \ ... i I .. \ I .. ~ I .. \' ! .. L i ... CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 " ... ~ 1303 Attachment J J J J J J J J J J J J J J J J J j J In Case of Transmission Difficulties, Please Call 416-863-2101 Please Deliver To: Municipality of Clarington MlDisU"y of MuDicipal Allain aDd Roan... Municipal SUJIpon Services Branch 777 Bay Slnllll, II th F'ovr Tnrontt, ON M5Ci 2E5 Pbone: (4'6) 515-7264 FIX: l.ll5) 515-7292 =~ ~ Ontario et du Loecment ~ Dim:rion des SQ"Vicc:s de souuen aux municipali.. 777, rue Bay, 11" CWF Toronto ON M5C; 2ES T6ldphona: (416) 58S-7264 T6I6copleur. (416) 585-'7292 February 5, 2001 To: Municipal ClerklTreasurcr Subject: Payment in lieu of taxes on provincially owned properties rented to private tenants - Municipal Tax Assistmce Act, Section 4(3) I am writing to inform you that Bill 140 (Continued Protectionfor Property Taxpayers Act. 2000) has amended the Municipal Tax Assistllllce Act. Section 4(3) of the Act bas been amended to clarify that tenanted portions of provincially owned properties are subject to payment in lieu of taxes and not subj~ct to property taxation. These amendments have been made to stJ'f'.JIm line provincial payments in lieu to municipalities. The Ontario Property Assessment Corporation (OPAC) bas confmned that the 2001 assessment roll returned to municipalities incorporates these amendments. Provincially- owned tenanted properties now have a new realty tax qualifier of uP," wbich signifies payment in lieu of municipal and education taxes. With OPAC implementing these amendments in the 2001 taxation year. municipalities will no longer have to issue individual tax bills for tenanted provincial properties. The ministry will be able to process payments in lieu of taxes to municipalities based on both the assessment roll and the tax rates entered on the Online Property Tax Analysis (OPTA) system. If, however, your municipality is not on the OPTA system, we will not be able to issue these payments until we have received your payment-in-lieu (PIL) entitlement statement. This statement should show the following: property roll number; realty taX class (RTC); realty tax qualifier (RTQ)j assessed value; applicable municipal and education tax rates including the "CVA PIL" and the capping adjustment; and the total amount of the PIL entitlement. If your tax bills included local improvement charges in the past, you may now have to invoice these charges separately to the ministty that owns the property. Your invoice for drainage charges similarly should be sent directly to the owner ministry. 1304 l L L L -2 - Please also note the following: 1 . Provincially owned tenanted properties are subject to capping %Ules. 2. Because payments in lieu are being paid under the Municipal T~ AssisllmCe Act. there is no authority for the Ministry of Municipal Affairs and Housing to pay interest or penalties on any outstanding amount. l I ... 3. L L I L. ~ , ... L L L L The Ministry of Municipal Affairs and Housing m_es PIL payments only OD behalf of the following ministries or crown agencies: · Management Board Secretariat · Ontario Realty Corporation · Ontario Land Corporation · Ontario Development Corporation · Ministry of Transportation · Ministry of Natural Resources 4. The 2001 assessment roll indicates the name and address of the ministry that owns the property. In the past, the OWDer ministry's address was shown as that of the Ministry of Municipal Affairs and Housiq. This means all property-mated cOllcspondenee should be directed to the a(lpropriate owner ministry eonamed for its review and action. If you have any questions, please feel free to call Braham Kapal, Supervisor, TraDSfer Payment Unit, at (416) 585-6584 or Bev Hendry, Manager, Program AriminiAtratioD, at (416) 585-6200. t I ... t f .. L I; 1 ... l L I f .. be AMCro MFOA OPAC Owner Ministries Municipal Finance Branch Transfer Payment Unit 1305 J J j J j J J J J J J J J J J J J J J