HomeMy WebLinkAbout10/14/2008 Clar�n n
Energizing Ontario
REPORT #1
REPORT TO COUNCIL MEETING OF OCTOBER 14, 2008
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, OCTOBER 6, 2008
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) FND-022-08 Municipal Performance Measures Program - 2007
(b) EGD-040-08 Monthly Report on Building Permit Activity for August, 2008
(c) COD-059-08 Review of Clarington.net, Publication
(d) CAO-010-08 Corporate Strategic Business Plan 2007-2010, 2008 Progress
Report
2. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,
APPORTIONMENTS OR REFUND OF TAXES
THAT Report FND-021-08 be received; and
THAT the attached list to Report FND-021-08, of applications for cancellation,
reduction, apportionments or refund of taxes be approved.
3. ZONING BY-LAW AMENDMENT TO REZONE TO PERMIT PRESTIGE
EMPLOYMENT USES
APPLICANT: 896443 ONTARIO LIMITED
THAT Report PSD-096-08 be received;
THAT the rezoning application submitted by 896433 Ontario Limited for prestige
employment lands continue to be reviewed to address outstanding issues and any
concerns raised at the Public Meeting; and
THAT all interested parties listed in Report PSD-096-08 and any delegation be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF-CLARINGTON.
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 ' T 90.5-623-3379
Report #1 2 October 14, 2008
4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF SEPTEMBER 18, 2008
THAT Report PSD-097-08 be received;
THAT Council concurs with Staff that an appeal by the Municipality of the decision
made by the Committee of Adjustment on September 18, 2008 for application
A2008-0028 is not warranted. However, should an appeal be lodged by another
party, that Staff be authorized to appear before the Ontario Municipal Board to
defend its original recommendation; and
THAT Council concurs with the decisions of the Committee of Adjustment made
on September 18, 2008 for applications A2008-0027 and A2008-0029 and that
Staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
5. REZONING TO PERMIT AN INDOOR GOLF DRIVING RANGE AND CLUB
HOUSE AS PERMITTED USES AT 2735 HANCOCK ROAD, COURTICE
APPLICANT: GERTRUD TOMINA
THAT Report PSD-098-08 be received;
THAT the application for Zoning By-law amendment submitted by Gertrud Tomina
be approved as contained in Attachment 2 to Report PSD-098-08;
THAT the Holding symbol (H) be removed at such time as the owner has entered
into a site plan agreement with the Municipality; and
THAT all interested parties listed in Report PSD-098-08 and any delegations be
advised of Council's decision.
6. MUNICIPALITY OF CLARINGTON GENERAL AMENDMENT TO ZONING
BY-LAW 84-63 REGARDING RECREATIONAL VEHICLE PARKING AND
ACCESSORY BUILDINGS AND STRUCTURES
THAT Report PSD-099-08 be received;
THAT the application to amend the Municipality of Clarington Zoning By-law
84-63, as amended, be approved and that the by-law as contained in Attachment
4 to Report PSD-099-08 be passed;
THAT the Planning Services Department examine whether any changes are
required to the Official Plan with respect to commercial recreational vehicles
storage area uses outside of Industrial Areas in the Municipality of Clarington and
report back to the Committee in four weeks;
THAT the proposed changes to By-law 84-63 in regards to Aggregate Extraction
Areas continue to be reviewed and an additional public meeting be scheduled; and
THAT all interested parties listed in Report PSD-099-08 and any delegations be
advised of Council's decision.
Report #1 3 October 14, 2008
7. PROPOSED OFFICIAL PLAN AMENDMENT, REZONING AND PLAN OF
SUBDIVISION TO DELETE A SECONDARY SCHOOL SITE AND TO PERMIT
THE DEVELOPMENT OF 90 SINGLE DETACHED DWELLINGS AND 66
BLOCK TOWNHOUSE DWELLINGS
APPLICANT: PRESTONVALE HEIGHTS LIMITED
THAT Report PSD-100-08 be received;
THAT Amendment No. 65 to the Clarington Official Plan as submitted by
Prestonvale Heights Limited to delete the requirements for a Public Secondary
School and to permit the development of 90 lots for single detached dwelling units
and a block for 66 townhouse units as contained in Attachment 2 to Report
PSD-100-08, be adopted and the By-law contained in Attachment 3 to Report
PSD-100-08, be passed;
THAT the application for proposed draft Plan of Subdivision S-C-2007-0007
submitted by Prestonvale Heights Limited be approved subject to the conditions as
contained in Attachment 5 to Report PSD-100-08;
THAT the Zoning By-law Amendment application submitted by Prestonvale
Heights Limited be approved as contained in Attachment 6 to Report PSD-100-08;
THAT the By-law authorizing the entering into a Subdivision Agreement between
the Owner of Draft Plan of Subdivision S-C-2007-0007 and the Municipality of
Clarington be approved as contained in Attachment 7 to Report PSD-100-08;
THAT the Region of Durham Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-100-07 and
Council's decision; and
THAT all interested parties listed in Report PSD-100-07 and any delegation be
advised of Council's decision.
8. PROPOSED ZONING BY-LAW AMENDMENT BY THE MUNICIPALITY OF
CLARINGTON FOR 3289 TRULLS ROAD NORTH IN COURTICE
THAT Report PSD-102-08 be received;
THAT the Zoning By-law Amendment to rezone lands owned by the Municipality of
Clarington on the northeast corner of Trulls Road and George Reynolds Drive be
approved, as contained in Attachment 2 to Report PSD-102-08;
THAT Staff be authorized to complete all the necessary requirements to remove
the Holding symbol;
THAT the Region of Durham Planning Department be forwarded a copy of Report
PSD-102-08 and Council's decision; and
THAT all interested parties listed in Report PSD-102-08 and any delegation be
advised of Council's decision.
Report #1 4 October 14, 2008
9. REPEAL OF HERITAGE DESIGNATION
25-27 KING STREET WEST, BOWMANVILLE
THAT Report PSD-103-08 be received;
THAT the Clerk be authorized to prepare the required Notice of Intention to repeal
heritage designation By-law 92-81 and report back to Council following the
prescribed notification period; and
THAT the Ontario Heritage Trust, the Clarington Heritage Committee, the property
owner and the interested parties listed in Report PSD-103-08 be advised of
Council's decision.
10. TSH MERGER WITH AECOM CANADA LIMITED -AMENDMENTS TO
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES AND
RELATED AMENDMENTS TO THE PURCHASING BY-LAW
THAT report EGD-041-08 be received;
THAT amendments to the Agreement for Professional Consulting Services
between the Corporation of the Municipality of Clarington and Tottem Sims Hubicki
(1991) Limited by replacing the corporate name "Totten Sims Hubicki Associates
(1991) Limited" and the letters "TSH" with "Aecom Canada Limited" wherever the
former corporate name and letters appear and the other amendments referred to
in Report EGD-041-08, be approved;
THAT a by-law be passed (Attachment 2 to Report EGD-041-08) to authorize the
Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to
execute a Professional Consulting Services Agreement with Aecom Canada
Limited in the form and with the content of the Agreement contained in Attachment
1 to Report EGD-041-08 which contains the amendments referred to in paragraph
2; and
THAT a by-law (Attachment 3 to Report EGD-041-08) be passed to amend
Sections 1 and 28 of the Purchasing By-law 2006-127 as recommended in section
5.3 of Report EGD-041-08.
11. VELTRI GARDENS SUBDIVISION, BOWMANVILLE, PLAN 40M-2107,
`CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL
WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-043-08 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2107; and
THAT Council approve the by-laws attached to Report EGD-043-08, assuming
certain streets within Plans 40M-2107 and 1 OM-800 as public highways.
Report #1 5 October 14, 2008
12. NEWCASTLE MEADOWS SUBDIVISION PHASE 2, BOWMANVILLE,
PLAN 40M-1911
'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS',
ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER
RELATED WORKS
THAT Report EGD-044-08 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Roads and Above Ground Services, which include roads and
other related Works constructed within Plan 40M-1911; and
THAT Council approve the by-laws attached to Report EGD-044-08, assuming
certain streets within Plan 40M-1911 as public highways.
13. MEMORANDUM OF UNDERSTANDING — ST. MARYS CEMENT INC.
(CANADA)
THAT Report ESD-013-08 be received;
THAT the conditions outlined in the Memorandum of Understanding with St. Marys
Cement Inc. (Canada) for Fire Department Training purposes (Attachment to
Report ESD-013-08), be endorsed by Council; and
THAT the Mayor and Clerk be authorized to enter into the Memorandum of
Understanding with St Marys Cement Inc. (Canada)for Fire Department Training
purposes (Attachment to Report ESD-013-08).
14. MASTER FIRE PLAN UPDATE
THAT Report ESD-014-08 be received; and
THAT the Master Fire Plan Update and the presentation of Mr. Claudio Covelli be
referred to staff for consideration in the 2009 budget process.
15. AMEND APPOINTMENT OF OFFICERS
THAT Report CLD-026-08 be received;
THAT By-law 2007-216 appointing parking enforcement officers for 180 West
Beach Road be amended to include all Central Lake Ontario Conservation
Authority properties with the Municipality of Clarington;
THAT the by-law attached to Report CLD-026-08 be approved; and
THAT the Central Lake Ontario Conservation Authority be advised of Council's
decision.
Report #1 6 October 14, 2008
16. CONFIDENTIAL REPORT REGARDING LITIGATION OR POTENTIAL
LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS,
AFFECTING THE MUNICIPALITY
THAT Confidential Report CLD-027-08 be received; and
THAT the actions taken by staff in awarding the property clean up at 65 Cigas
Road, Courtice be endorsed.
17. QUARTERLY PARKING REPORTS
THAT Report CLD-028-08 be received; and
THAT a copy of Report CLD-028-08 be forwarded to the Bowmanville Business
Centre for their information.
18. FEASIBILITY OF AN EXTERNAL AUDIT COMMITTEE
THAT the Municipal Clerk be directed to review the Ajax External Compliance
Audit Committee model and advise the General Purpose and Administration
Committee if it would be feasible to implement a similar External Compliance Audit
Committee for the Municipality of Clarington.
19. PRICE HEDGING AGREEMENTS (COMMODITIES)
STATEMENT OF POLICIES AND GOALS
THAT Report COD-054-08 be received; and
THAT Commodity Price Hedging Agreements, Statement of Policies and Goals for
the Municipality of Clarington, as detailed in Schedule B to Report COD-054-08,
and required under the Municipal Act prior to entering into any hedging
agreements be approved.
20. CL2008-15, CONSTRUCTION OF ASPEN SPRINGS
THAT Report COD-056-08 be received;
THAT Rutherford Contracting Ltd, Gormley, Ontario with a total revised bid in the
amount of$466,403.96 (Excluding G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2008-15, be
awarded the contract for the Construction of Aspen Springs, Bowmanville, Ontario
as required by the Engineering Department;
Report #1 7 October 14, 2008
THAT funds required in the amount of $489,724.16 (which includes $466,403.96
tendering and contingencies) be drawn from Engineering 2008 Capital
Account #100-32-325-83305-7401 with the budget shortfall to be financed from the
Park Development and Related Facilities Development Charges Reserve Fund in
the amount of$13,250.64 and from the Municipal Capital Works Reserve Fund in
the amount of $1,473.52; and
THAT the By-law attached to Report COD-056-08 marked Schedule "A"
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
21. CL2008-34, SUPPLY, DELIVERY AND INSTALLATION OF VARIOUS TREES &
STUMP GRINDING REQUIREMENTS FOR THE MUNICIPALITY OF
CLARINGTON
THAT Report COD-057-08 be received;
THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid
price of$27,995.00 (excluding G.S.T.), for the supply, delivery and installation of
various trees for the Municipality of Clarington being the lowest responsible bidder
meeting all terms, conditions and specifications of the Tender CL2008-34 (Part A), be
awarded the contract to supply, deliver and install various trees, as required by the
Municipality of Clarington Operations Department;
THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid
price of$5,445.00 (excluding G.S.T.), for stump grinding requirements for the
Municipality of Clarington being the lowest responsible bidder meeting all terms,
conditions and specifications of the Tender CL2008-34 (Part B), be awarded the
contract to provide stump grinding requirements, as required by the Municipality of
Clarington Operations Department;
THAT pending satisfactory pricing and service the contract be extended for a
second and third year; and
THAT the funds required in the amount of $33,440.00 (plus G.S.T.) be drawn from
Operations Department 2008 Operating Account #100-36-325-10115-7163.
22. RFP2008-2, GARNET B. RICKARD RECREATION COMPLEX
LEASE SPACE — COMMUNITY CARE DURHAM
THAT Report COD-060-08 be received; and
THAT staff report back to Council on the results of the negotiations with Denrain
International Inc.
Report #1 8 October 14, 2008
23. DELEGATION — RICHARD WARD — REGARDING TAXES AND RECEIVE FOR
INFORMATION
THAT the delegation of Mr. Richard Ward be received; and
THAT Mr. Richard Ward be advised of the actions taken by staff concerning these
matters following the September 22, 2008 General Purpose and Administration
Committee meeting.
24. DELEGATION — MARKUS LISE — REGARDING THE SEA TO SEA BIKE TOUR
THAT the delegation of Mr. Markus Lise be received with thanks.
25. CORRESPONDENCE — MEMORANDUM FROM DIRECTOR OF PLANNING
SERVICES — REGARDING POSTPONEMENT TO SHOPPERS DRUG MART
AMENDMENT TO ZONING BY-LAW 84-63
THAT the correspondence dated September 25, 2008 from Eldon Theodore of
MHBC Planning and the memo from the Director of Planning Services dated
October 1, 2008 be received; and
THAT a report on the rezoning application to permit a Shoppers Drug Mart at the
corner of Varcoe Road and Highway 2 in Courtice be forwarded to the General
Purpose and Administration Committee at the earliest possible opportunity.
26. CORRESPONDENCE — MEMORANDUM FROM DIRECTOR OF PLANNING
SERVICES — REGARDING APPLICATIONS BY PORT DARLINGTON LAND
CORPORATION (THE KAITLIN GROUP) TO AMEND THE CLARINGTON
OFFICIAL PLAN AND PERMIT A DRAFT PLAN OF SUBDIVISION ON THE
LANDS BETWEEN BENNETT ROAD AND LAMBS ROAD ON THE
WATERFRONT
THAT the correspondence dated October 2, 2008 from the Director of Planning
Services requesting that Report PSD-091-08 be received; and
THAT Report PSD-091-08 remain tabled until the General Purpose and
Administration Committee meeting of November 3, 2008.
27. CORRESPONDENCE —FROM JAMES DARRACH— REGARDING REPORT
PSD-099-08
THAT the correspondence from Mr. James Darrach be received; and
THAT Mr. James Darrach be advised of Council's decision.