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10/20/2008
• arm n Energizing Ontario GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: October 20, 2008 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. MINUTES (a) Minutes of a Regular Meeting of October 6, 2008 401 5. PRESENTATIONS (a) Sheila Hall, Clarington Board of Trade, Regarding Economic Development Update (b) Robin Heathcote and Carlos Salazar, Regarding Report PSD-107-08, Official Plan Review (c) Buffett Taylor, Regarding Report COD-064-08, Employee Group Benefits 6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final List) 601 (a) Otto Provenzano, Regarding Seniors' Snow Clearing Program (b) Erika vanPutten, Tunney Planning Inc., Regarding Report PSD-105-08, Proposed Official Plan and Zoning By-law Amendments (c) Bernhart Roth, Regarding Report PSD-105-08, Proposed Official Plan and Zoning By-law Amendments 7. PUBLIC MEETINGS (a) Application to Amend the Clarington Zoning By-Law 84-63 701 Applicant: West Diamond Properties Ltd. Report: PSD-101-08 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 G.P. & A. Agenda - 2 - October 20, 2008 8. PLANNING SERVICES DEPARTMENT (a) PSD-101-08 Zoning By-law Amendment to Rezone to Permit 801 Development of a Draft Approved Medium Density Block in 18T-90051 Applicant: West Diamond Properties Ltd. (b) PSD-104-08 Proposals for Street Name Change for Osbourne Road, 807 Maplefield Drive and Pettit Court and the Reservation Requests of Harvey Jones, Fanning and Rick Gay as Available Street Names (c) PSD-105-08 Proposed Official Plan and Zoning By-law Amendments to 823 Permit a Place of Worship, Associated Day Care Facilities and Playing Fields Applicant: The Durham Church Network (d) PSD-106-08 Bowmanville Community Improvement Plan Amendment 839 (e) PSD-107-08 Official Plan Review— First Phase of Public Consultation 848 (f) PSD-108-08 Monitoring of the Decisions of the Committee of 899002 Adjustment for the Meeting of October 9, 2008 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-045-08 Monthly Report on Building Permit Activity for September 901 2008 (b) EGD-046-08 Appointment of Inspector 907 10. OPERATIONS DEPARTMENT (a) OPD-008-08 Collaborative Agreement Between The Newcastle Skating 1001 Club, The Newcastle Memorial Arena Board and The Municipality of Clarington 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-015-08 Monthly Response Report — September 2008 1101 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT No Reports G.P. & A. Agenda - 3 - October 20, 2008 14. CORPORATE SERVICES DEPARTMENT (a) COD-061-08 Clarington Kids Inc. 1401 Courtice Community Complex Lease Space (b) COD-062-08 Broadband Expansion Opportunity— Provincial Program 1408 (c) COD-064-08 RFP2008-5 — Provision of Employee Group Benefits 1412 (d) COD-065-08 CL2007-52, Supply and Delivery of Oils and Lubricants 1426 15. FINANCE DEPARTMENT (a) FND-024-08 Notice of Appeal of Clarington Development Charges 1501 By-law (b) FND-025-08 Confidential Report Regarding a Personal Matter About an Identifiable Individual (c) FND-026-08 Assessed Value of Courtice Water Pollution Control Plant 1507 (d) Confidential Verbal Report from the Solicitor Regarding a Development Charges Appeal that is Subject to Solicitor- Client Privilege (e) Confidential Verbal Report from the Solicitor Regarding an Assessment Matter that is Subject to Solicitor-Client Privilege 16. CHIEF ADMINISTRATIVE OFFICE No Reports 17. UNFINISHED BUSINESS 18. OTHER BUSINESS 19. COMMUNICATIONS (a) Memorandum from the Deputy Clerk Regarding Appointments to Fill 1901 Vacancies on the Newcastle Memorial Arena Board and the Accessibility Advisory Committee 20. ADJOURNMENT Clarington um;a r6e wa, General Purpose and Administration Committee Minutes October 6, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 6, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services/Human Resources, M. Marano Director of Finance, N. Taylor (left at 12:30 p.m. and returned at 2:20 p.m.) (C. Carr-left at 1:00 p.m.) (L. Barta — left at 2:20 p.m.) Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak attended the Central Lake Ontario Conservation Authority 50th Anniversary Golf Tournament. 401 General Purpose and Administration Committee Minutes October 6, 2008 Councillor Robinson announced the following events from this past week: • Opening of The Port of Newcastle expansion of the Waterfront Trail • October 4t' was the Newcastle Fall Festival • October 4t' he attended the first Greek Festival. Proceeds went towards the Terry Fox Run and the Newcastle Lions Guide Dog Walk • October 4t' he attended the Grand Opening of the Newcastle and District Recreation Complex Councillor Woo announced the following events: • October 4t' he attended the Grand Opening of the Newcastle and District Recreation Complex • October 5t' St. Joseph's Church Catholic Women's League presented a Fall Variety Concert featuring the Clarington Concert Band and St. Stephens High School Choir. This was a fundraising event for St. Joseph's Church. • October 5t' through to October 11 cn is Fire Prevention Week and the theme is "Preventing Home Fires" Councillor Hooper announced the upcoming events: • Clarington Project Community Living will be coming to Council to present their findings from the survey they conducted with regards to living in Clarington • October 18th is the Bowmanville Applefestival Councillor Foster announced the following: • Congratulations to Board of Trade for the work they did with regards to the Mayor's Address. Mayor Abernethy announced the following events: • October 6th presentation to the Lions Club regarding the events happening in the Community • October 7th presentation to the Kinsmen Club regarding the events happening in the Community MINUTES Resolution #GPA-525-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on September 22, 2008, be approved. CARRIED - 2 - 402 General Purpose and Administration Committee Minutes October 6, 2008 PRESENTATIONS Claudio Covelli, Dillon Consulting Limited, provided the Committee with a verbal presentation support by a Powerpoint presentation regarding Report ESD-014-08, 2008 Master Fire Plan. Mr. Covelli presented the Committee with an outline of the background, methodology, non-suppression, suppression and implementation of the plan. The Master Fire Plan was completed in 2003. He informed the Committee that growth has continued and other services have taken priority. Report EDS-014-08 details the Master File Plan updates to address changes and challenges through to 2021. The monitoring and assessing of staff needs, training needs to meet FPPA, and Health and Safety requirements is still on going. A dedicated mechanic to maintain the equipment and training support is recommended. He informed the Committee that a simplified risk assessment needs to be conducted, as well as monitoring of the plan, review of workload of inspectors, and delivery of public education. Monitoring and assessing of the dispatching service model is another requirement of the 2008 Master Fire Plan. The long-term goal of the Fire Suppression will be to achieve the minimum four firefighters initially responding and ten firefighters in ten minutes, 90% of the time. Additional staffing will be required to meet this goal and the monitoring of results versus performance measures. Calibration of travel time using actual call data will have to be used. He noted the basic concept of the number of stations and staff has not changed and the timing has been adjusted to match where we are today. There would be a requirement of four staff members a year from 2009 to 2018, he suggested the new station be built in Newcastle and Courtice and an expansion to Headquarters. He informed the Committee these dates and numbers may change if there is a significant development growth within the time frames outline in Report ESD-014-08. DELEGATIONS Stephen Hogg addressed the Committee regarding Report PSD-099-08. Mr. Hogg informed the Committee he has not had a chance to read this Report. He would like to see the implementation of a permit system similar to the permit system currently used with on-street parking. Libby Racansky addressed the Committee regarding Report PSD-102-08. Ms. Racansky expressed concerns regarding the protection of the groundwater recharge area for infiltration. She has concerns regarding the lack of recognition of energy saving devices for this development. Ms. Racansky would like to see Council address the current situations regarding the streams within the Municipality. Her concerns also included the conservation of natural heritage of the surrounding areas, that future development proposed for this area be required to have studies done, and that Municipality of Clarington retain ownership of this property. Her final concern was the climate change and she would like to see a carbon tax implemented to protect the airshed. She would like to see the area surrounding the Fire Station conserved. - 3 - 403 General Purpose and Administration Committee Minutes October 6, 2008 Richard Ward addressed the Committee regarding his taxes and the correspondence "receive for information Even though Mr. Ward spoke to the Committee at past meetings with regards to these matters, he feels his concerns still have not been addressed. Markus Lise spoke to the Committee regarding his Sea to Sea Bike Tour. Mr. Use provided the Committee with a slide presentation showing the Sea to Sea Bike tour. The purpose of the tour was to eradicate poverty. This tour allowed for Mr. Lise and other participants to grow closer to nature. Mr. Lise highlighted some of the activities he did while on the tour and spoke regarding some to the people he met. Nick Mensink, Semas Associates, spoke to the Committee regarding Report PSD-100-08. Mr. Mensink informed the Committee that he is in support of the recommendations contained in Report PSD-100-08 and was available to answer any questions. Resolution #GPA-526-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Committee recess for ten minutes. CARRIED The meeting resumed at 11:20 a.m. Resolution #GPA-527-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the agenda be altered to allow for consideration of the Finance reports before the Public Meeting section. CARRIED -4 - 404 General Purpose and Administration Committee Minutes October 6, 2008 FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-528-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report FND-021-08 be received; and THAT the attached list to Report FND-021-08, of applications for cancellation, reduction, apportionments or refund of taxes be approved. CARRIED MUNICIPAL PERFORMANCE MEASURES PROGRAM —2007 Resolution #GPA-529-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND-022-08 be received for information. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Clarington Zoning By-Law 84-63 Applicant: 896443 Ontario Ltd. Report: PSD-096-08 Susan Ashton, Senior Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-096-08. Elizabeth Courneyea spoke in opposition to the recommendations contained in Report PSD-096-08. Ms. Courneyea has been a resident of the area for 27 years and her property borders the west boundary of the proposed site. She has concerns the proposals contained in Report PSD-096-08 will affect the peace and tranquillity of her property. She expressed concerns with the increase of traffic this will generate and the speed of which the traffic will travel. She has concerns with the value of her property if the proposed development is approved. Ms. Courneyea has concerns the rezoning of this property, to permit prestige employment uses, will create excessive noise and air pollution as well as damage to the environment, and quality and supply of the water as most residents bordering this property are on wells. She expressed concerns the buildings may cause an increase of rodents, trespassers and harm to her livestock. - 5 - 405 General Purpose and Administration Committee Minutes October 6, 2008 Ms. Courneyea's concerns included the possibility of an increase in accidents if the proposed entrance/exit on to Baseline Road is allowed to proceed. John Colville, a resident of the surrounding area, spoke in opposition to the recommendations contained in Report PSD-096-08. Mr. Colville expressed concerns with the number and type of buildings proposed for this site. He feels there may be other areas in Bowmanville that would be better suited to this type of development. He has concerns with the volume of traffic and the speed at which this traffic will travel along Baseline Road. The Baseline Road access would be too dangerous and should be reconsidered. He expressed concerns with the lack of speed signs along Baseline Road. Mr. Colville believes that the developer is placing undue pressure on his parents to sell their property. William Colville , resident of Bowmanville and the surrounding area, spoke in opposition to the recommendations contained in Report PSD-096-08. Mr. Colville informed the Committee he has been a resident of the area for 55 years. He expressed concerns the proposal contained in this Report will increase the amount of traffic and is concerned with the speed of traffic along Baseline Road. He feels this type of development will destroy the view from his property and adjoining properties and it will have an economic impact on these properties. Mr. Colville believes the drumlin is a significant natural geographic feature. He feels there are other areas in Bowmanville that would better suit this type of development. The entrance and exit to Baseline Road will increase the number of accidents on that stretch of the road. Jim Cryderman spoke in opposition to the recommendations contained in Report PSD-096-08. Mr. Cyderman feels the proposed development does not respect the natural land forms of the area. He expressed concerns this will have on the environment and the traffic. No one spoke in support of Report PSD-096-08. Stephen Fagyas, Commercial Focus Advisory Services, was present on behalf of the applicant to address any concerns or questions raised at the Public Meeting. He informed the Committee his client is not requesting a change to the Official Plan only to comply with the requirements for zoning of the proposed sites. His client has funded studies in the past and will continue to fund any required studies. He will have his client look into the traffic issues. His client feels the development proposal contained in this report are complimentary to the surrounding areas. Mr. Fagyas apologized to Mr. Colville for any of his client's actions or pressures which may have been directed towards the Colvilles. - 6 - 406 General Purpose and Administration Committee Minutes October 6, 2008 PLANNING SERVICES DEPARTMENT ZONING BY-LAW AMENDMENT TO REZONE TO PERMIT PRESTIGE EMPLOYMENT USES APPLICANT: 896443 ONTARIO LIMITED Resolution #GPA-530-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-096-08 be received; THAT the rezoning application submitted by 896433 Ontario Limited for prestige employment lands continue to be reviewed to address outstanding issues and any concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-096-08 and any delegation be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 18, 2008 Resolution #GPA-531-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-097-08 be received; THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on September 18, 2008 for application A2008-0028 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation; and THAT Council concurs with the decisions of the Committee of Adjustment made on September 18, 2008 for applications A2008-0027 and A2008-0029 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED - 7 - 407 General Purpose and Administration Committee Minutes October 6, 2008 REZONING TO PERMIT AN INDOOR GOLF DRIVING RANGE AND CLUB HOUSE AS PERMITTED USES AT 2735 HANCOCK ROAD, COURTICE APPLICANT: GERTRUD TOMINA Resolution #GPA-532-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-098-08 be received; THAT the application for Zoning By-law amendment submitted by Gertrud Tomina be approved as contained in Attachment 2 to Report PSD-098-08; THAT the Holding symbol (H) be removed at such time as the owner has entered into a site plan agreement with the Municipality; and THAT all interested parties listed in Report PSD-098-08 and any delegations be advised of Council's decision. CARRIED MUNICIPALITY OF CLARINGTON GENERAL AMENDMENT TO ZONING BY-LAW 84-63 REGARDING RECREATIONAL VEHICLE PARKING AND ACCESSORY BUILDINGS AND STRUCTURES Resolution #GPA-533-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report PSD-099-08 be received; THAT the application to amend the Municipality of Clarington Zoning By-law 84-63, as amended, be approved and that the by-law as contained in Attachment 4 to Report PSD-099-08 be passed; THAT the Planning Services Department examine whether any changes are required to the Official Plan with respect to commercial recreational vehicles storage area uses outside of Industrial Areas in the Municipality of Clarington; THAT the proposed changes to By-law 84-63 in regards to Aggregate Extraction Areas continue to be reviewed and an additional public meeting be scheduled; and THAT all interested parties listed in Report PSD-099-08 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) - 8 - 408 General Purpose and Administration Committee Minutes October 6, 2008 Resolution #GPA-534-08 Moved by Mayor Abernethy, seconded by Councillor Woo THAT the foregoing resolution be amended to add the following at the end of the third paragraph: "and report back to the Committee in four weeks." CARRIED The foregoing Resolution #GPA-533-08 was then put to a vote and carried as amended. PROPOSED OFFICIAL PLAN AMENDMENT, REZONING AND PLAN OF SUBDIVISION TO DELETE A SECONDARY SCHOOL SITE AND TO PERMIT THE DEVELOPMENT OF 90 SINGLE DETACHED DWELLINGS AND 66 BLOCK TOWNHOUSE DWELLINGS APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA-535-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report PSD-100-08 be received; THAT Amendment No. 65 to the Clarington Official Plan as submitted by Prestonvale Heights Limited to delete the requirements for a Public Secondary School and to permit the development of 90 lots for single detached dwelling units and a block for 66 townhouse units as contained in Attachment 2 to Report PSD-100-08, be adopted and the By-law contained in Attachment 3 to Report PSD-100-08, be passed; THAT the application for proposed draft Plan of Subdivision S-C-2007-0007 submitted by Prestonvale Heights Limited be approved subject to the conditions as contained in Attachment 5 to Report PSD-100-08; THAT the Zoning By-law Amendment application submitted by Prestonvale Heights Limited be approved as contained in Attachment 6 to Report PSD-100-08; THAT the By-law authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2007-0007 and the Municipality of Clarington be approved as contained in Attachment 7 to Report PSD-100-08; - 9 - 409 General Purpose and Administration Committee Minutes October 6, 2008 THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-100-07 and Council s decision; and THAT all interested parties listed in Report PSD-100-07 and any delegation be advised of Council's decision. CARRIED PROPOSED ZONING BY-LAW AMENDMENT BY THE MUNICIPALITY OF CLARINGTON FOR 3289 TRULLS ROAD NORTH IN COURTICE Resolution #GPA-536-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-102-08 be received; THAT the Zoning By-law Amendment to rezone lands owned by the Municipality of Clarington on the northeast corner of Trulls Road and George Reynolds Drive be approved, as contained in Attachment 2 to Report PSD-102-08; THAT Staff be authorized to complete all the necessary requirements to remove the Holding symbol; THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-102-08 and Council's decision; and THAT all interested parties listed in Report PSD-102-08 and any delegation be advised of Council's decision. CARRIED REPEAL OF HERITAGE DESIGNATION 25-27 KING STREET WEST, BOWMANVILLE Resolution #GPA-537-08 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-103-08 be received; THAT the Clerk be authorized to prepare the required Notice of Intention to repeal heritage designation By-law 92-81 and report back to Council following the prescribed notification period; and - 10 - 410 General Purpose and Administration Committee Minutes October 6, 2008 THAT the Ontario Heritage Trust, the Clarington Heritage Committee, the property owner and the interested parties listed in Report PSD-103-08 be advised of Council's decision. CARRIED Resolution #GPA-538-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 2:00 p.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2008 Resolution #GPA-539-08 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report EGD-040-08 be received for information. CARRIED TSH MERGER WITH AECOM CANADA LIMITED - AMENDMENTS TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES AND RELATED AMENDMENTS TO THE PURCHASING BY-LAW Resolution #GPA-540-08 Moved by Councillor Novak, seconded by Councillor Woo THAT report EGD-041-08 be received; THAT amendments to the Agreement for Professional Consulting Services between the Corporation of the Municipality of Clarington and Tottem Sims Hubicki (1991) Limited by replacing the corporate name "Totten Sims Hubicki Associates (1991) Limited" and the letters "TSH" with "Aecom Canada Limited" wherever the former corporate name and letters appear and the other amendments referred to in Report EGD-041-08, be approved; - 11 - 411 General Purpose and Administration Committee Minutes October 6, 2008 THAT a by-law be passed (Attachment 2 to Report EGD-041-08) to authorize the Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to execute a Professional Consulting Services Agreement with Aecom Canada Limited in the form and with the content of the Agreement contained in Attachment 1 to Report EGD-041-08 which contains the amendments referred to in paragraph 2; and THAT a by-law (Attachment 3 to Report EGD-041-08) be passed to amend Sections 1 and 28 of the Purchasing By-law 2006-127 as recommended in section 5.3 of Report EG D-041-08. CARRIED VELTRI GARDENS SUBDIVISION, BOWMANVILLE, PLAN 40M-2107, `CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-541-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-043-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2107; and THAT Council approve the by-laws attached to Report EGD-043-08, assuming certain streets within Plans 40M-2107 and 1 OM-800 as public highways. CARRIED NEWCASTLE MEADOWS SUBDIVISION PHASE 2, BOWMANVILLE, PLAN 40M-1911 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-542-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report EGD-044-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services, which include roads and other related Works constructed within Plan 40M-1911; and - 12 - 412 General Purpose and Administration Committee Minutes October 6, 2008 THAT Council approve the by-laws attached to Report EGD-044-08, assuming certain streets within Plan 40M-1911 as public highways. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MEMORANDUM OF UNDERSTANDING — ST. MARYS CEMENT INC. (CANADA) Resolution #GPA-543-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD-013-08 be received; THAT the conditions outlined in the Memorandum of Understanding with St. Marys Cement Inc. (Canada) for Fire Department Training purposes (Attachment to Report ESD-013-08), be endorsed by Council; and THAT the Mayor and Clerk be authorized to enter into the Memorandum of Understanding with St Marys Cement Inc. (Canada) for Fire Department Training purposes (Attachment to Report ESD-013-08). CARRIED MASTER FIRE PLAN UPDATE Resolution #GPA-544-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report ESD-014-08 be received; and THAT the Master Fire Plan Update and the presentation of Mr. Claudio Covelli be referred to staff for consideration in the 2009 budget process. CARRIED - 13 - 413 General Purpose and Administration Committee Minutes October 6, 2008 COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT AMEND APPOINTMENT OF OFFICERS Resolution #GPA-545-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CLD-026-08 be received; THAT By-law 2007-216 appointing parking enforcement officers for 180 West Beach Road be amended to include all Central Lake Ontario Conservation Authority properties with the Municipality of Clarington; THAT the by-law attached to Report CLD-026-08 be forwarded to Council for approval; and THAT the Central Lake Ontario Conservation Authority be advised of Council's decision. CARRIED CONFIDENTIAL REPORT REGARDING LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY Resolution #GPA-546-08 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Confidential Report CLD-027-08 be received; and THAT the actions taken by staff in awarding the property clean up at 65 Cigas Road, Courtice be endorsed. CARRIED - 14 - 414 General Purpose and Administration Committee Minutes October 6, 2008 QUARTERLY PARKING REPORTS Resolution #GPA-547-08 Moved by Councillor Woo, seconded by Councillor Robinson THAT Report CLD-028-08 be received; and THAT a copy of Report CLD-028-08 be forwarded to the Bowmanville Business Centre for their information. CARRIED FEASIBILITY OF AN EXTERNAL AUDIT COMMITTEE Resolution #GPA-548-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Municipal Clerk be directed to review the Ajax External Compliance Audit Committee model and advise the General Purpose and Administration Committee if it would be feasible to implement a similar External Compliance Audit Committee for the Municipality of Clarington. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT PRICE HEDGING AGREEMENTS (COMMODITIES) STATEMENT OF POLICIES AND GOALS Resolution #GPA-549-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report COD-054-08 be received; and THAT Commodity Price Hedging Agreements, Statement of Policies and Goals for the Municipality of Clarington, as detailed in Schedule B to Report COD-054-08, and required under the Municipal Act prior to entering into any hedging agreements be approved. CARRIED - 15 - 415 General Purpose and Administration Committee Minutes October 6, 2008 CL2008-15, CONSTRUCTION OF ASPEN SPRINGS Resolution #GPA-550-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-056-08 be received; THAT Rutherford Contracting Ltd, Gormley, Ontario with a total revised bid in the amount of$466,403.96 (Excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2008-15, be awarded the contract for the Construction of Aspen Springs, Bowmanville, Ontario as required by the Engineering Department; THAT funds required in the amount of$489,724.16 (which includes $466,403.96 tendering and contingencies) be drawn from Engineering 2008 Capital Account#100-32-325-83305-7401 with the budget shortfall to be financed from the Park Development and Related Facilities Development Charges Reserve Fund in the amount of$13,250.64 and from the Municipal Capital Works Reserve Fund in the amount of $1,473.52; and THAT the By-law attached to Report COD-056-08 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED CL2008-34, SUPPLY, DELIVERY AND INSTALLATION OF VARIOUS TREES & STUMP GRINDING REQUIREMENTS FOR THE MUNICIPALITY OF CLARINGTON Resolution #GPA-551-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report COD-057-08 be received; THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid price of $27,995.00 (excluding G.S.T.), for the supply, delivery and installation of various trees for the Municipality of Clarington being the lowest responsible bidder meeting all terms, conditions and specifications of the Tender CL2008-34 (Part A), be awarded the contract to supply, deliver and install various trees, as required by the Municipality of Clarington Operations Department; - 16 - 416 General Purpose and Administration Committee Minutes October 6, 2008 THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid price of $5,445.00(excluding G.S.T.), for stump grinding requirements for the Municipality of Clarington being the lowest responsible bidder meeting all terms, conditions and specifications of the Tender CL2008-34 (Part B), be awarded the contract to provide stump grinding requirements, as required by the Municipality of Clarington Operations Department; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds required in the amount of$33,440.00 (plus G.S.T.) be drawn from Operations Department 2008 Operating Account#100-36-325-10115-7163. CARRIED REVIEW OF CLARINGTOWNET, PUBLICATION Resolution #GPA-552-08 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report COD-059-08 be received for information. CARRIED RFP2008-2, GARNET B. RICKARD RECREATION COMPLEX LEASE SPACE — COMMUNITY CARE DURHAM Resolution #GPA-553-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report COD-060-08 be received; and THAT staff report back to Council on the results of the negotiations with Denrain International Inc. CARRIED - 17 - 417 General Purpose and Administration Committee Minutes October 6, 2008 CHIEF ADMINISTRATIVE OFFICE CORPORATE STRATEGIC BUSINESS PLAN 2007-2010 2008 PROGRESS REPORT Resolution #GPA-554-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CAO-010-08 and the attached 2008 Progress Report be received for information. CARRIED UNFINISHED BUSINESS DELEGATION — RICHARD WARD — REGARDING TAXES AND RECEIVE FOR INFORMATION Resolution #GPA-555-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the delegation of Mr. Richard Ward be received; and THAT Mr. Richard Ward be advised of the actions taken by staff concerning these matters following the September 22, 2008 General Purpose and Administration Committee meeting. CARRIED DELEGATION — MARKUS LISE — REGARDING THE SEA TO SEA BIKE TOUR Resolution #GPA-556-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the delegation of Mr. Markus Lise be received with thanks. CARRIED OTHER BUSINESS There were no items considered under this section of the agenda. - 18 - 418 General Purpose and Administration Committee Minutes October 6, 2008 COMMUNICATIONS CORRESPONDENCE — MEMORANDUM FROM DIRECTOR OF PLANNING SERVICES — REGARDING POSTPONEMENT TO SHOPPERS DRUG MART AMENDMENT TO ZONING BY-LAW 84-63 Resolution #GPA-557-08 Moved by Councillor Novak, seconded by Councillor Woo THAT the correspondence dated September 25, 2008 from Eldon Theodore of MHBC Planning and the memo from the Director of Planning Services dated October 1, 2008 be received; and THAT a report on the rezoning application to permit a Shoppers Drug Mart at the corner of Varcoe Road and Highway 2 in Courtice be forwarded to the General Purpose and Administration Committee at the earliest possible opportunity. CARRIED CORRESPONDENCE — MEMORANDUM FROM DIRECTOR OF PLANNING SERVICES — REGARDING APPLICATIONS BY PORT DARLINGTON LAND CORPORATION (THE KAITLIN GROUP) TO AMEND THE CLARINGTON OFFICIAL PLAN AND PERMIT A DRAFT PLAN OF SUBDIVISION ON THE LANDS BETWEEN BENNETT ROAD AND LAMBS ROAD ON THE WATERFRONT Resolution #GPA-558-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the correspondence dated October 2, 2008 from the Director of Planning Services requesting that Report PSD-091-08 be received; and THAT Report PSD-091-08 remain tabled until the General Purpose and Administration Committee meeting of November 3, 2008. CARRIED - 19 - 419 General Purpose and Administration Committee Minutes October 6, 2008 CORRESPONDENCE —FROM JAMES DARRACH— REGARDING REPORT PSD-099-08 Resolution #GPA-559-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the correspondence from Mr. James Darrach be received; and THAT Mr. James Darrach be advised of Council's decision. CARRIED ADJOURNMENT Resolution #GPA-560-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 2:50 p.m. CARRIED MAYOR DEPUTY CLERK - 20 . 420 DRAFT LIST OF DELEGATIONS GPA Meeting: October 20, 2008 (a) Otto Provenzano, Regarding Seniors Snow Clearing Program (b) Erika vanPutten, Tunney Planning Inc., Regarding Report PSD-105-08, Proposed Official Plan and Zoning By-law Amendments (c) Bernhart Roth, Regarding Report PSD-105-08, Proposed Official Plan and Zoning By-law Amendments 601 PUBLIC MEETING CNading ris CORPORATION F THE REPORT # PSD-101-08 MUNICIPALITY OF CLARINGTON WEST DIAMOND PROPERTIES LTD. theW ay NOTICE OF PUBLIC MEETING DEVELOPMENT APPLICATION BY: WEST DIAMOND PROPERTIES LTD. AN APPLICATION TO AMEND THE ZONING BY-LAW 8463 TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Zoning By-law Amendment,under Section 34 of the Planning Act, 1990,as amended. APPLICATION DETAILS The proposed Zoning By-law Amendment submitted by West Diamond Properties Ltd. would permit the construction of two, 4-storey apartment buildings containing a total of 82 apartments units and 119 townhouse units on private roads. The subject property is located in Part Lot 17, Concession 1, former Township of Darlington, now in the Bowmanville Urban Area located on the north-west comer of the intersection of Green Road and McBride Avenue,south of the CP Railway,as shown on reverse. The Municipality of Clarington has deemed the above-noted application complete. Planning File No.: ZBA2008-0021 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: DATE: Monday,October 20,2008 TIME: 9:30 a.m. PLACE: Council Chambers,2nd Floor,Municipal Administrative Centre, 40 Temperance SL, Bowmanville,Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday October 27, 2008, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, October 22, 2008 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to be notified of subsequent meetings or the approval of the proposed zoning by-law amendment or of the refusal of a request to amend the zoning by-law, you must make a written request to the Clerk's Department, 2nd Floor,40 Temperance Street, Bowmanville,Ontario L1 C 3A6. Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3`d Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6, or by calling Susan Ashton at (905) 623-3379 extension 218 or by e-mail at sashtonaclarington.net. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington Planning Services Department before the proposed zoning by-law amendment is approved, the person or public body is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed zoning by-law amendment is approved, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. Dated unicipality of Clarington this 17'" day of September,2008. David rome,M.C.I.P.,R.P.P. 40 Temperance Street Director of Planning Services Bowmanville,Ontario Municipality of Clarington L1C 3A6 701 d E d C CM V A aci CD 0 N c E O ynh. . nnmrwwie .� N v� ca d y CL N m IT av N331:10 3 O 6 t a�r 9 i 702 • C!Yng ntke way REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, October 20, 2008 Report#: PSD-101-08 File #: ZBA 2008-0021 By-law#: Subject: ZONING BY-LAW AMENDMENT TO REZONE TO PERMIT DEVELOPMENT OF A DRAFT APPROVED MEDIUM DENSITY BLOCK IN 18T-90051 APPLICANT: WEST DIAMOND PROPERTIES LTD. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-101-08 be received; 2. THAT this application continue to be reviewed to address outstanding issues and any concerns raised at the Public Meeting; and 3. THAT all interested parties listed in this report and any delegation be advised of Council's decision. Submitted by: ,t"` Reviewed by: Da id J ome, M.C.I.P., R.P.P. Franklin Wu, Director of Planning Services Chief Administrative Officer SA/CP/lw/sh October 10, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-101-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 Owner: West Diamond Properties Ltd. 1.2 Proposal: To rezone the subject lands from "Agricultural (A)" to an appropriate zone to permit the construction of two (2) apartment buildings containing 82 apartment units and 119 townhouse units. 1.3 Site Area: 4.96 ha (12.25 ac) 1.4 Location: The subject lands are located in Bowmanville, west of Green Road and south of the CP Rail line (Attachment 1). The property is contained within Part Lot 17, Concession 1. 2.0 BACKGROUND 2.1 On August 22, 2008, the Owner submitted an application for rezoning on the subject property. The rezoning proposes to permit the development of 119 townhouse units and 82 apartment units in two (2) 4-storey buildings. All townhouse and apartment units will have access to McBride Avenue in two locations through a network of private roads. It is the intention of the owner for this development to ultimately have condominium tenure. 2.2 The Owner has previously submitted an, application for site plan approval October 24, 2007. The site plan application was to implement the draft approval for 201 medium density units on the block in draft approved plan of subdivision 18T-90051. Staff have been working with the applicant on the site plan and are working to resolve all issues. 3.0 SITE CHARACTERISTICS AND SURROUNDING USES 3.1 Currently the site is vacant and has been for about a decade. Green Road and McBride Avenue have now been constructed and paved. 3.2 Surrounding Uses: North: CP rail way and existing residential development South: future single detached dwellings in Registered Plan 40M-2378 East: low-rise apartment buildings West: rural area outside the Bowmanville urban area 4.0 PROVINCIAL POLICIES 4.1 Provincial Policy Statement (PPS) This development is providing a medium density development and providing for an alternate housing form to the low density development immediately adjacent to the south. This type of development establishes a lower price point in the subdivision and offers home ownership to moderate level incomes. The application would conform to the PPS. 802 REPORT NO.: PSD-101-08 PAGE 3 4.2 Growth Plan The subject lands consist of a block within a draft approved plan of subdivision, portions of which are now registered. The development is located immediately adjacent to an existing plan of subdivision to the east. Servicing is available for the development and the road network (Green Road and McBride Avenue) has been constructed for access to the development. Through the subdivision approval of 18T-90051, densities, street configuration, parkland dedication, transit and servicing were reviewed and received Clarington's approval. This rezoning will implement a portion of the draft approved plan of subdivision. 5.0 OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the land "Living Area" within the "Urban System". Lands designated "Living Areas" shall be predominantly used for housing purposes. The application seeks to change the site specific zoning from Agricultural to an appropriate urban zone and thus conforms to the Regional Official Plan. 5.2 Clarington Official Plan The Clarington Official Plan designates the land "Urban Residential" and is slated for medium density development. Medium Density development is for 31-60 units per net ha, and is predominantly for townhouses, triplexes, and low rise apartments up to 4 storeys in height. Medium density areas are generally located adjacent to arterial roads or within 100 metres of an intersection to an arterial/collector road. Map B3 of the Clarington Official Plan designates Green Road as a Type 'B' Arterial Road and McBride Avenue as a collector road. Access to the development is from two (2) entrances from McBride Avenue. The two (2) low rise apartment buildings front on Green Road, but will only have pedestrian access to Green Road, thus minimizing traffic impacts. 6.0 ZONING BY-LAW 6.1 Zoning By-law 84-63 as amended, zones the subject land "Agricultural (A)". The applicant has applied to rezone the lands to permit the development of 201 medium density units. 7.0 PUBLIC NOTICE AND SUBMISSION 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site. Also two (2) public meeting notice signs were installed on the property along the Green Road and McBride Road frontages. 803 REPORT NO.: PSD-101-08 PAGE 4 7.2 At the writing of this report no written or verbal concerns had been received by the Planning Services Department. 8.0 AGENCY COMMENTS 8.1 At the writing of this report, comments have been received from Rogers Cable Communications Inc., Bell Canada, and the Kawartha Pine Ridge District School Board. These agencies had no objections. Bell Canada included conditions for site plan approval in their comments. 8.2 Clarington Engineering has reviewed the application and advises they have no objection to the rezoning application. However, they have identified a number of site plan issues which must be addressed. This includes entering into a servicing agreement for storm drainage presently being conveyed through the site from development north of the CPR. The applicant will also be required to submit an overall grading plan, acceptable to the Director of Engineering services for the subject lands and the townhouse/semi-detached blocks fronting on McBride Avenue prior to site plan approval of these lands All comments received to date have been forwarded to the Owner/Applicant for review and discussion. 8.3 Comments have not yet been received from Regional Planning and Regional Works as the regional review fee from the applicant was still outstanding at the writing of this report. 9.0 STAFF COMMENTS 9.1 The applicant has requested to develop 201 medium density units in Block 154 of draft approved plan of subdivision 18T-90051. A portion of this subdivision, located to the south of McBride Avenue, is now within a registered plan of subdivision 40M-2378. 9.2 The location of medium density development is subject to a number of criteria, including a maximum height of 4 storeys, to be located within 100 metres of an arterial/collector road intersection, and there should be a mix of housing form. As part of draft approved plan of subdivision these criteria were reviewed and the medium density block was created at the intersection of McBride Avenue (a collector road) and Green Road (an arterial road). Draft approval was given for a total of 201, units, and the applicant is proposing to divide the units between two (2), 4-storey apartment buildings and townhouse units. 9.3 There are further criteria contained within the Clarington Official Plan pertaining to site plan that will be implemented prior to site plan approval and removal of holding. These criteria include massing, height, siting, setbacks, shadowing, location and number of parking spaces, size and location of amenity areas, lighting and landscaping. 804 REPORT NO.: PSD-101-08 PAGE 5 9.4 At this time there are still outstanding comments and unresolved issues with the site plan. Staff and the applicant are working towards a resolution of all issues and the zoning will be tied to the specific site plan approval. 10.0 RECOMMENDATION 10.1 That this application continue to be reviewed to address outstanding issues and any concerns raised at the Public Meeting. Attachments: Attachment 1 — Key Map Interested parties to be notified of Council and Committee's decision: West Diamond Properties Ltd. 805 `�S©1 AIM SAO ;�� LIM MWE ���,Q ='' "I� -91GG000GGGG rGGrGGGiGOGGG�k�G � �• • 1 vv����6'� Kayo �� ,'!•_•I I • \�� /1111�„iryr71/1GIiilirll��f�l�li,p'��/1/1/1111i1i71pii1i11/11 f Icy dal II i1 • • arm n Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, October 20, 2008 Report#: PSD-104-08 File #: PLN 7.9 By-law#: Subject: PROPOSALS FOR STREET NAME CHANGE FOR OSBOURNE ROAD, MAPLEFIELD DRIVE AND PETTIT COURT AND THE RESERVATION REQUEST OF HARVEY JONES, FANNING AND RICK GAY AS AVAILABLE STREET NAMES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-104-08 be received; 2. THAT Staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspaper for, and to hold, a Public Meeting for the Proposed Street Name Changes for Osbourne Road and Pettit Court; 3. THAT Council waive the Street Name Change fee for Osbourne Road and Pettit Court; 4. THAT the businesses and residents fronting onto the affected street be provided notice through direct mail circulation; 5. THAT Mr. Lynn Wood be advised that Harvey Jones has already been reserved as a street name for Bowmanville; 6. THAT Mr. Joe Kennett be advised that a street in honour of Bud Fanning does not meet Municipal policy for street names; 7. THAT Mr. Lawson Gay be advised that Rick Gay has not been approved under the Regional Street Naming policy for use and does not meet Municipal policy for street names; and 8. THAT the Region of Durham Planning Department and all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: �` Reviewed by: --•' �'�-- Da id rome, M.C.I.P., R.P.P. Franklin Wu, Director of Planning Services Chief Administrative Officer BR/CP/sh/av 26 September 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 807 REPORT NO.: PSD-104-08 PAGE 2 1.0 BACKGROUND 1.1 This report provides recommendations on possible street name changes: • Request to have the spelling of Osbourne Road changed to Osborne; • Replace Pettit Court with Lobb Court; • Harvey Jones as a reserved street name; • Fanning as a reserved street name; and • Rick Gay as a reserved street name. 2.0 OSBOURNE TO OSBORNE 2.1 Mary Ruth Moore (nee Osborne), on June 16, 2008, sent a letter (Attachment 1) to Mayor and Members of Council requesting the spelling of"Osbourne Road" be changed by removing the "u" from "Osbourne Road". She requested the road name be changed to correspond with the spelling of her family's name and that this change be paid for by Council waiving the Street Name Change Request Fee of$1,575.00. 2.2 The Moore letter notes that no specific reason has ever been found for the spelling of Osbourne with a "u". It appears the selection of the "Osbourne" street name was for recognition of the historic name of certain individuals and a whole family from the immediate (southwest Darlington Township) area, that is, the family of Mary Ruth Moore. Her letter notes prominent Osbornes from her family such as a 1950s Mayor of Bowmanville. Her letter also notes members of her family still live in southwest former Darlington Township and the large majority of her family still lives in Clarington. She noted that some of the Osbornes in the area, though not related to her, also spelled the name without a "u". 2.3 Planning Staff checked the Belden Atlas of 1878 and found that Richard Osborne was a landowner of a large parcel on the west side of what is now called Osbourne Road. He also owned a substantial parcel on a township lot to the west. Planning Staff note that the Index for John Squair's "Townships of Darlington and Clarke" local history books lists four (4) "Osborne" individuals and no "Osbourne" individuals. There are no properties owned by Osbournes with a °u"; there are 37 properties owned by Osbornes on the current assessment role. 2.4 Planning Staff met with four (4) members of the Osborne family including Mary Ruth Moore on July 18, 2008. The family presented an 1895 Darlington Township property tax assessment roll ledger which described as being in southwest Darlington Township (Attachment 2) including one on the west side of Osbourne Road: the two properties of Richard E. Osborne, the property of John Osborne and the four properties of Eli Osborne, with all property owners spelling their name without a "u". The family also presented a petition for their proposed name change that had 76 signatures and gave notice that they had sent out information letters on their proposal to all the affected properties. The Region sent a response letter saying they would abide by Clarington's decision. 808 REPORT NO.: PSD-104-08 PAGE 3 2.5 The Region has indicated verbally to Planning Staff that it would not object to the removal of the "u" from the street name. 2.6 Five (5) occupied properties would be affected by the proposed street name change, three business properties, one residential property and Durham Region's Water Pollution Control Plant. Planning Staff have spoken with a local M.T.O. Driver's Licencing official, and it was confirmed that Driver's Licences, Vehicle Ownership and driver's insurance documents using an Osbourne Road address would have to be changed to reflect the street name spelling change. It is also recommended Doctor's Office, Hospital and financial institution records as well as, at some point, address stamps, letterhead and printed envelopes be changed. As is usual with street name changes, the Municipality needs to advise more than 40 agencies of any change. The effective date of the change is proposed to.be December 1, 2008. 2.7 Council, at their Meeting of June 23, 2008, passed the following resolution: "That Correspondence Item D — 7 from Mary Ruth Moore requesting the spelling of "Osboume Road" be changed to "Osborne Road" be referred to the Director of Planning Services." In the resolution no direction was given to Planning Staff on who would assume responsibility for financing the street name change although it is noted that the letter from Mary Ruth Moore requested "that the fee for changing/altering street names be waived". Planning Staff needs direction from Committee/Council on the issue of payment prior to advertising in the newspaper or mail out notice to affected businesses and residents regarding the proposed change and related Public Meeting. 3.0 PETTIT COURT TO LOBB COURT 3.1 Mr. Al Lobb requested that a new Bowmanville Street be named after his war veteran father. The Lobb name had been approved and assigned to a street in Draft Approved Subdivision 18T-90043 (Headgate or Roker Park) "Lobb Square". While surrounding developments have proceeded to registration, there has been no activity towards subdivision final approval for this development. This has suggested to Mr. Lobb that the subdivision may not be constructed in his lifetime. Mr. Lobb has contacted Staff several times requesting the name be used in upcoming registration. The "Pettit" name in the last phase of Draft Approved Subdivision 18T-89041 (Eiram) has an unknown origin (not a war dead or war veteran), and is the only subdivision or subdivision phase about to receive final approval. Therefore Lobb replaced Pettit. (Attachment 3). This requires that a portion of Pettit Court road allowance, registered in the abutting subdivision phase to the north, be changed in accordance with the usual Municipal Act process. It was determined at the time of the above change it would be consolidated with another street name change in order to save costs. 809 REPORT NO.: PSD-104-08 PAGE 4 4.0 HARVEY JONES 4.1 On September 15, 2008, Council referred a letter to staff received from Lynn Wood requesting that a street be named in honour of his father-in-law Ernest.Harvey Jones, a war veteran and well known resident of the Municipality (Attachment 4). 4.2 Harvey Jones is a name that had been approved by the Region and on the list of available street names for Clarington for some time. It has been confirmed with the Legion that Ernest Harvey Jones is the same individual as Harvey Jones. 4.3 Planning Services received a copy of Mr. Lynn Wood's June 30, 2008 letter. Shortly after it was received Staff telephoned to inform him that the name was already on the above "available list", it was listed as a Bowmanville War Veteran name and that we would try to find a new subdivision for the name. 5.0 FANNING 5.1 On September 15, 2008 Council referred to staff a letter from Joe Kennett requesting the name Bud Fanning be used in a street name in Clarington (Attachment 5). Bud Fanning, although a war veteran, does not meet the requirements to be considered a Clarington war veteran. As a result, his name, upon Regional approval, cannot automatically go on the list of available street names for Clarington. The letter notes Mr. Fanning's connection to Clarington began in June 1964, almost twenty years after his World War 2 military service ended, but, Clarington Street Naming Policy, notes war dead and war veterans "that will be honoured in the manner are those men and women who were residents of Clarington at the time that they enlisted". Changing this policy is not recommended as it would set a major precedent for the many war veterans who moved to Clarington subsequent to their service. 5.2 However, Council may wish to recognize the unusual and perhaps unique efforts of this long-serving municipal civil servant. Such an initiative would be required to be affirmed by Council resolution. 5.3 Staff discussed this proposed street name with Regional Planning Staff. They noted they preferred one name streets over two name streets. They suggested that only the surname "Fanning" be used. They also noted the similar sounding available Clarington street name of "Fanny" be removed (by resolution) from the available list prior to the resolution approving Fanning. "Fanny" is a first name from an individual from Newcastle Village, one of 114 names for streets suggested by the Newcastle Village & District Historical Society in August 1997, approximately a month prior to the Legion submitting its list of war veterans. "Fanny" is the first name of a Village Spinster, Fanny McLeod, born in 1801 and noted in an 1861 record. Staff has no other information about this individual. 810 REPORT NO.: PSD-104-08 PAGE 5 6.0 RICHARD GAY 6.1 On September 15, 2008 Council referred to staff a letter from Lawson Gay requesting Maplefield Drive be renamed Rick Gay Avenue (Attachment 6). Clarington forwarded the request to Durham Region, the ultimate approval authority for street names. The Region has recently made a decision that "Rick Gay" could not be approved as a street name because it sounds too similar to existing street names in the Region (Attachment 7). It is noted that "Harry Gay Drive", named for Rick Gay's father, already exists in Courtice. Although his relationship to the other Gays is unknown, a war veteran "Clarence Gay", has had his name reserved for use as a street name in Darlington, specifically, Hampton. Hampton is covered by the Greenbelt Plan and it appears extremely unlikely that in Hampton a new street needing a name will be created, especially in the near future. It is more likely the name will someday be used in Courtice. With these two existing names it appears the Region considers approval of "Rick Gay" an unacceptable level of duplication in street names. 7.0 CONCLUSION 7.1 It is respectfully recommended that Planning Staff be authorized to advertise in the newspaper and mail out notice to affected businesses and residents regarding the proposed Osbourne Road and Petitt Court changes. In this case, since the Municipality is responsible for the error in the spelling of Osborne Road, it is recommended that the fee be waived. Attachments: Attachment 1 - Letter from Mary Ruth Moore Attachment 2 - Key Map for the Osbourne Road Street Name Change Attachment 3 - Key Map for the Pettit Court to Lobb Court Street Name Change Attachment 4 - Letter from Lynn Wood Attachment 5 - Petition regarding Thomas A. (Bud) Fanning Attachment 6 - Letter from Lawson Gay Attachment 7 - Letter from Regional Planning List of interested parties to be advised of Council's decision: Sue Sartain A.L. Georgieff Debbie Dunham Al Lobb 811 Attachment 1 '08JUN16 PM 3.24--39 To Report PSD-104-08 2784 Concession 4 Bowmanville, ON, L1C 3K5 June 16,2008, 2008 Mayor J. Abernathy and Members of Council, Municipality of Clarington, 40 Temperance St., Bowmanville,ON, L 1 C 3A6 Dear Mayor Abernathy, This letter is to request that the spelling of"Osbourne Road"be changed to "Osborne Road"to respect the families who have lived in this area for many generations and to reflect and maintain their history. I would request that the fee for changing/altering street names be waived. I have tried to find out the reasoning behind the name of this road, but cannot find an answer; therefore I resort to coincidence which would suggest that it was named for the families of the area. The published history books of this area all spell the name without the"u". In the original handwritten 1895 census book,which I have, all Osborne entries are spelled without the"u". My father,Nelson E. Osborne, Mayor of Bowmanville, 1955-1958, grew up on the family farm at 1979 South Service Road,just west of Osbourne Road, and he was the fourth confirmed generation of Osbornes living on that property. Descendents of his grandfather,Richard Osborne, are still living in the immediate area: Murray, Raymond and Gwen. Currently there are 101 living descendents alive today,of whom over 65%still live in Clarington. As well as my Osborne family,there have been other Osborne families living in this area, and all are spelled without the"u". For these reasons, I ask you and the council to consider this request and act to change, without charge,the spelling to OSBORNE Road. Sincerely, FIST CLERK ,..�.,,o.,....� ACK. BY OWGINAL Mary Ruth Moore(nee Osborne) C ES M. Attachment 2 To Report,PSD-104-08 BASELINE ROAD c A Z HIGHWAY OF HEROES HIGHWAY 401 SOUTH SERVICE ROAD 0 0 w z O M V) O o 0 a z J O N OSBOURNE ROAD C,gNgOIqN NgTIOHA � RAILWAY LAKE ONTARIO Proposed Street Name Change From Osbourne Road To Osborne Road _ _ _______ By Removing The "U". 813 Attachment 3 To Report PSD-104-08 RIVE FENWICK Q _ w O FREELAND rlK w CCD U W �- --j (n --j W LOBB ° z � L P LAPRADE ry III M SQUARE A�ENU LONGWORTH Proposed Street Name Change From Pettit Court To Lobb Court 814 Attachment 4 To Report PSD-104-08 J 508AUG05 FM12:09:53 30/06/2008 Ernest Harvey Jones Harvey was born right here in this town in 1926 .Harvey has help so many people in this town . Harvey even had a delivery servcie in town . He would deliver groceries to people that could not get out .He was in World War II in 1939 .After the war when he came home he went to work for General Motors . You ask anybody around his age and this town or Newcasite, they would have nothing but good things to say about him . Yes there are other good people In this town and surrounding areas . He was a great Father-in -law .As of July 31 -2007 he has past away . I feel in my heart this is why his name should be chosen for the next street name . Thank you for reading and listening to Mr Woo and Mr Hooper . Son-in law Lynn Wood DISTR Ipi'V tev"o V M � M o�r+t� CWV ft o UAVO a o coo OF COM Lamm � 815 L: Attachment 5 � - To Report PSD-104-08 AGENa � fi To Mavor' Viand Members of Claret `on Council AUG 2 2 ZOCB Subject: Street Nameing for Vet Thomas A. (Bud) Fanning ut CLARING3ToN fvl�al r Ojz- I wish to take this opportunity to submitt the Name of Thomas A.(Bud Fanning for your considertion to have a street named to honor his memory and contribution to this community. Bud is a Veteran from the Second World War and servered for Five Years in different theatres of the war in Europe. Bud was called into service on June 21 of of 1941 with the Royal Canadian Artillery with his basic training in Brantford. He was then transferred to the First Division of the Postal Unit. On July 101943 Bud was with the Landing party in Sicily under General Bernard Montogomery of the British Eighth Army they where separated from the rest of the unit and spent the rest of that first day trying to locate the rest of there unit and hidding from the Germans. They spent three days in Messina. They got to Ortona and that is where the batttle got bogged down it was a door to door street battle with the Germans and was winter as well. They pulled out of Campabasson in the spring and moved on to the front to Lanciano and this is where he lost two of his buddies when attached by German Aircraft. From here he went on to a place called Ceccaso not far from the Anxio Bridge and the battle of Monte Casino. He was given leave and spent a few days in Avelino and Caserta It was going on to 1945 and Bud was sent to Aldershop in England and from there sent to Acton W3 London, spent six days there and he was informed that he was going back to Canada on the ship Sea Wolf. Bud was sent to the Armed Forces Depot in the Exhibition ground in Toronto and stationed in stall number 11 and was told that a horse named Seabiscuit one used that stall. After a month Bud was called before the Medical Board was was checked over by three doctors and went from a classification A to classification C because he had contacted Malaria five time while overseas and was give his Medical discharge papers. It is my belief that a man can not be measured just by what his actions where during war time and how many medals he has pinned on his chest. I believe a mans value in life should be considered on what he contributes to society for his entire life. With this in mind Thomas A Fanning came to Bowmanville to take the position of Recreation Director in June of 1964. It was during this time that the true value of this man would begin to show. Bud not only was the Director of Recreation but on his own time would talk to the young people of the town find out what there problems where and he would find ways to help these kids either by talking about there problems,talk with schools to get them back into school and help them with there home work. Bud also during this time again on his own and without the approval of Town Council began a program to fix up the parkes and playgrounds Bud would bring tools from this home in Hamilton and they would be used to fix the parks in Bowmanville, He would ask local business men for the use of there trucks to hall supplies to the playgrounds or get soil to fix the ball fields. Th two business people who come to mind are Tom Cowan and Stew McTavish. Over the Twenty some odd years that Bud worked for this Comminity he worked with all groups and Service Clubs to get item that could be used on playgronds or in the parks or with the variouse sports teams and to make repairs to the arena Bud was always willing to take a chance on a young boy or girls and offer them a job or help them to get a job with someone eles. It was through the efforts of Bud who took a chance on a young man going to school and worked with him to get his certificate in recreation and is now the current Director of Community Services Mr. Joseph Caruana. When Bud finally retired from his work with the Municipality he still was working with the youth of this community and with the youth of Mexico as well, for when Bud said he was takeing a vacation 816 he would travel to Mexico where he would spend his time and his own money to help the children of Mexico who had been abanded by there parents left on the streets to fend for themselfs. Bud would take these children on day trips to a mall and buy then some new clothes and by them some food or candy as well or take them to the beach. Bud took the time when he was not in Mexico to buy them clothes in Canada and send it to tbom at the Orphanage,and he would sponsor two children every year for these children to go to school and get a quality education. I could go on and on about the good that this man his contributed to the youth of this community and to the children of Mexico but by the time I would get finished you would not have a letter but a book instead. At this time I would like to submitt his name to be considered to have a street named in his memory to honour this man for his unstanding contrubution not just to the war efford but to his efforts to help the youth of this community a better place to live. Yours Truly George (Joe) Kennett Z. 0� ___.._ 817 To Mayor and Members of Council Subject Street Nameing for Vet Thomas A. (Bud) Fanning 818 If the members of Council should decide to honor the memory of Mr. Thomas Bud Fanning it would be appreciated if consideration for the street name be first in the Bowmanville area or as a second choice Newcastle Villiage. George (Joe) Kennett. 819 Attachment 6 To Report PSD-104-08 FAX(90S) 432-1579 TELEPHONE(905 432-1279 1 Ga COMP ANY LIMITED AGENDA GENERAL CONTRACTORS PO Box 98006, 2727 Courtice Rd, Courtice, Ontario L1E 3G6 4: Regional Municipality of Clarington August 8, 2004 ATTN: Mayor Abernathy & Members of Council RE: Proposed `Rick Gay Avenue' Street Name Mayor Abernathy& Members of Council, I am writing with regard to an issue that is very near and dear to my heart. In November of 2006 my father Rick passed away. He was a very well-respected and admired person in the community. To honour him in a way that I know he would appreciate we would like to propose a street name change in a community that we are developing from the current `Maplefield Drive' to `Rick Gay Avenue'. The street is currently a dead end which will in the future be extended to meet Highway#2 and it dissects the lands where both he and my grandfather before him grew up. We understand that under normal circumstances there are rules and restrictions in place regarding the use of a non war veteran's name in the naming of a street. Although understand the concept that a war veteran be memorialized we are asking for an exception to the rule. Rick was a community leader who was born and raised in Courtice. He attended and was a Lifetime Steward at Ebenezer United Church. He went to Public School and Secondary School in Courtice before embarking on a career of many wonderful accomplishments. Some related to the Courtice/Clarington Area are as follows: - He donated the Concession Area in the Garnet B Rickard Recreation Complex - He donated the Pool in the Courtice Community Complex - He pledged to contribute to the New Lakeridge Bowmanville Emergency Department - He built many things in the area including (but not limited to) the Clarington Cineplex, East Side Mario's, the Bank of Nova Scotia, Hanc's Plaza, the new Sleep Country Bldg, the Sunday school addition to the Ebenezer United Church, Faith United Church, the CargoWall Facility at Lake Road, the Shoppers Drug Mart Project at Longworth and Liberty, Waste Management Faciy h m South—Courtic ,-the New Firehall & Community Police Station on Trulls Road South,and the Durham Regional Police Building on Courtice Court - He developed and built the `Courtice Corners' Project at Courtice Road and Hwy#2, `Richfield Place' at Nash&Trulls Road, Mamie Industrial Park in South Courtice, the Richfield Place subdivision in Courtice(91 Units), Robinson Ridge Project In Courtice (152 Units), and was in the process of developing the `Hancock' Subdivision in Courtice (271 Units over 2 phases) MEMBERS OF; DURHAM CONSTRUCTION ASSOCIATION, OSHAWA-CLARINGTON CHAMBER OF COMMERCE,ONTARIO NEW HOME WARRANTY PROGRAM(TARION), DURHAM HOME BUILDERS ASSOCIATION 820 FAX(905)432-1579 TELEPHONE(905) 432-1279 Gay COMPANY LIMITED GENERAL CONTRACTORS PO Box 98006, 2727 Courtice Rd, Courtice, Ontario LIE 3G6 It has been suggested to us to go direct to Council to have the `Rick Gay Avenue' Street Name approved in lieu of following the regular procedure thru Clarington 'Staff. We appreciate your attention to this matter and hope that the Mayor and Council will see that this method of honouring a distinguished member of the Courtice Community will be beneficial to all concerned. We hope the above meets with your app oval and if you should have any questions or concerns then please feel free to co act Lawson Gay at(905) 432-1279. Yours Truly, LA SON GAY MEMBERS OF: DURHAM CONSTRUCTIONASSOCIATION,OSHA WA-CLARINGTON CHAMBER OF COMMERCE, ONTARIO NEWHOME WARRANTY PROGRAM(TARION), DURHAM HOME BUILDERS ASSOCIATION 821 Attachment 7 To Report PSD-104-08 e V +�1 September 25, 2008 . S E P 2008 Bob Russell, Planner MUNICIPALITY OF CLARINGTON Development Review Branch PLANNING DEPARTMENT' Planning Services Department Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 The Regional Municipality Mr. Russell of Durham Planning Department Re: Street Name Request— Rick Gay 605 ROSSLAND ROAD E Municipality of Clarington 4-FLOOR PO BOY 623 Further to our letter dated September 9, 2008 please be advised that the street name WHITBY.ON L1N 6A3 y p CANADA "Rick Gay" was not approved. .The requested name sounds too similar to:existing 905-668-7711 street names within the Region. Fax:905-666-6208 E-mail: planning re gion.durnam.on.ca The guidelines for naming streets, as outlined in the Region's Street Naming Procedure, do not permit street name duplication or street names which sound similar www.region.du�nam.on.oa to an existing street name within the Region: A.L.Georgieff,,MCIP,RPP Commissioner of Planning If you have any questions regarding the above please do not hesitate to contact me. Yours truly 1 v Carla Pierini, Planning Analyst Current Planning C.C. Sue Sartain, Durham Regional Police Richard Armstrong, Regional Health Department "Service Excellence for our Communities" 100%Post Consumer 822 • ClariR42t011 Leading the Way PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, October 20, 2008 Report#: PSD-105-08 File #: ZBA 2007-0029 By-law #: and COPA 2007-0009 Subject: PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENTS TO PERMIT A PLACE OF WORSHIP, ASSOCIATED DAY CARE FACILITIES AND PLAYING FIELDS APPLICANT: THE DURHAM CHURCH NETWORK RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-105-08 be received; 2. THAT Amendment No. 64 to the Clarington Official Plan as submitted by the Durham Church Network, to permit a Church and its associated Day Care, Parking Areas and Playing Fields in the Rural Residential Cluster and Green Space, be ADOPTED as indicated in Attachment 4 to this report and that the necessary by-law contained in Attachment 4 be PASSED, and further that the amendment be forwarded to the Regional Municipality of Durham for approval; 3. THAT the Regional Municipality of Durham Planning Department be sent a copy of Report PSD-105-08; and 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Aro � Reviewed by. D ii d .C.I.P., R.P.P. Franklin Wu Director, Planning Services Chief Administrative Officer CP*BR*sh October 14, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 823 REPORT NO.: PSD-105-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: David Fowler in Trust of the Durham Church Network 1.2 Owner: Same as applicant 1.3 Official Plan Amendment: To permit a site specific exception in the Rural Residential Cluster and the Green Space designations for a place of worship, associated day care facilities and playing fields 1.4 Zoning By-law Amendment: To permit a site specific exception in the Rural Cluster and Agricultural Zones for a place of worship, associated day care facilities and playing fields 1.5 Area: 3.8 hectares (9.38 acres) 1.6 Location: 1437 Taunton Road, being in Lot 35, Concession 4, Former Township of Darlington (see Attachment 1) 2.0 BACKGROUND 2.1 On May 11, 2007, David Fowler in Trust of the Durham Church Network submitted official plan amendment and rezoning applications that would permit a place of worship, associated day care facilities and playing fields. The applicants intend to submit a future application for site plan approval should the proposed Official Plan and Zoning By-law Amendment applications be successful. 2.2 Studies submitted in support of the applications include: a Planning Rationale, an Agricultural Assessment, and a Stage 1 & 2 Archaeological Assessment. In addition, in accordance with the policies of the Clarington Official Plan, an Environmental Impact Study (E.I.S.) was undertaken. Terms of Reference for a Phase I and Phase II Environmental Impact Study were prepared. Phase I was to identify significant natural features and determine the feasibility of the use being established. Assuming the development received support for both proposed amendments, Phase II would be undertaken to consider site specific issues of the proposed development based on the proposed site plan yet to be submitted. All the studies are summarized in Section 7 of this report. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The property is located in the southwest quadrant of Taunton and Fices Roads. It is an L-shaped parcel, wrapping around three single detached residential lots located at the southwest corner of the above intersection. The tableland portion of the property is currently occupied by a single detached dwelling (to remain), accessory buildings (sheds), a barn, remnants of a silo and a hayfield and slopes from north to south. The 824 REPORT NO.: PSD-105-08 PAGE 3 western portion of the property is valleyland associated with a tributary of Harmony Creek (see Attachment 2). 3.2 The surrounding uses are as follows: North - eastern portion —three single detached dwellings western portion — Taunton Road and beyond, a rural residential dwelling South - cropland and a rural residential dwelling East - Fices Road and beyond, cropland West - cropland and rural residential dwellings t - 4 4.0 PROVINCIAL POLICY 4.1 Provincial Policy Statement Based on the policies of the Provincial Policy Statement (PPS), properties in the rural area can accommodate limited residential development and other rural land uses. The PPS requires development be appropriate to available or planned infrastructure. Rural uses must comply with the minimum distance separation formulae. Since the proposed use is clearly non-agricultural, the general non-agricultural use policies apply. Such uses must demonstrate appropriateness for a rural area and appropriate water and sewer servicing. Individual on-site sewage and individual on-site 825 REPORT NO.: PSD-105-08 PAGE 4 water services are permitted where municipal services are not available subject to criteria. 4.2 Greenbelt Plan All of the property is in the rural area of the Protected Countryside Area of the Greenbelt Plan. Rural area policies support and provide the primary location for a range of uses including institutional. A place of worship along with day care facilities and playing fields is consistent with these policies. The general non-agricultural use policies of the Greenbelt Plan apply. The west end of the property (the Harmony Creek Valleylands) is in the Natural Heritage System. The Natural Heritage System is the highest concentration of the most sensitive and/or significant natural features and functions. These areas need to be managed as connected and integrated given the functional inter-relationships between them. Proposals for non-agricultural uses must demonstrate that: • the use is appropriate for location in a rural area; • the type of water and sewer servicing proposed is appropriate for the type of use; • there are no negative impacts on key natural heritage features or their functions; and • there are no negative impacts on the biodiversity or connectivity of the Natural Heritage System. 5.0 OFFICIAL PLANS 5.1 Durham Regional Official Plan 5.1.1 This Plan designates the property as Major Open Space Area and it recognizes residential clusters as identified in area municipal Official Plans and Zoning By-laws. Cultural facilities of a religious nature are encouraged to locate within urban areas but are permitted in any designation except Permanent Agricultural Reserve and General Agricultural Area. The proposed use with its location is permitted. Such uses shall be directed to locations that are visible and accessible to residents of the Region, preferably in close proximity to existing and future transit routes. 5.1.2 The new Regional Official Plan (Amendment No. 114, adopted September 13, 2006) permits religious facilities in Urban Areas and, if appropriate in scale, in Hamlets. This Amendment does not allow religious and day care facilities to be located outside the urban area. Amendment No. 114 was appealed to the OMB, and a Board decision was not rendered until January 2, 2008. This is considered the date at which time Amendment 114 came into effect. Therefore the applications pre-date Amendment 114 and fall under the original Regional Official Plan policies. 826 REPORT NO.: PSD-105-08 PAGE 5 5.2 Clarington Official Plan 5.2.1 The Clarington Official Plan designates the property as Rural Residential Cluster, Green Space and Environmental Protection Area. These designations do not permit a place of worship, associated day care facilities and playing fields and hence the official plan amendment application, to permit these uses on a site-specific basis. 5.2.2 Map C — Natural Heritage System identifies the property as having a 'cold water stream' and 'significant valley'. Map F — Natural Hazards and Land Characteristics identifies the property as having 'hazard lands' associated with the stream valley, while Map B — Transportation identifies Taunton Road as a 'Type A Arterial Road'. 5.2.3 Places of worship are considered community facilities. Such facilities are encouraged to locate in urban areas and hamlets. An EIS was undertaken in accordance with the policies of the Official Plan giving consideration to identifying and protecting the natural features, including buffering of environmentally significant areas and functions on and abutting the property. 6.0 ZONING BY-LAW 6.1 Zoning By-law 84-63 zones the property "Rural Cluster (RC)", "Agricultural (A)" and "Environmental Protection (EP)". Assuming the conceptual site plan is not altered significantly, the Zoning By-law amendment to facilitate the proposal, would have to, on a site specific basis, permit in the Rural Cluster (RC) Zone: a place of worship and ancillary day nursery facilities; and permit in the Agricultural (A) Zone: the septic beds and parking area for a place of worship. 7.0 SUMMARY OF BACKGROUND STUDIES 7.1 The Agricultural Assessment concluded: a) The amount of good agricultural soil (2.2 hectares/5.4acres) is very small in an area of numerous non-farm uses which makes the parcel impractical for agricultural use; b) There is no current agricultural use of the property; and c) The proposal does not impact any abutting agricultural uses and complies with The 2007 Minimum Distance Separation (MDS) requirements. 7.2 The Archaeological Assessment concluded: The Stage 1 & 2 assessment concluded nothing of archaeological significance was recovered during the assessment and therefore complete clearance of the subject property was recommended, and that should the proposal change regarding the existing 19th Century farmhouse, a built heritage value assessment would be needed prior to proceeding with structural alteration or demolition. 7.3 The Planning Rationale: Made several arguments for the proposal such as the provision of this place of worship facilitated the rural cluster's movement toward being a healthy community. 827 REPORT NO.: PSD-105-08 PAGE 6 7.4 The Environmental Impact Study: The Phase 1 EIS focused on opportunities and constraints on the property regarding the general functions and significance of the natural heritage features, the location and extent of the natural heritage features, and the location of lands to be preserved in their natural state. The study divided the site into three categories as follows (Attachment 3) • High Constraint/Sensitivity The Harmony Creek valley lands and water course; • Moderate Constraint/Sensitivity Tableland wetland and buffer zones; and • Low Constraint/Sensitivity The remaining tablelands The report recommends that no development occur in the Harmony Creek Valley and associated top of bank setback. The report identifies the hayfield as an upland tableland meadow marsh wetland and considers it a key hydrogeologic feature as defined in the Greenbelt Plan. Such a feature requires a 30 m buffer which the report acknowledges may be excessive but legislatively driven. 8.0 PUBLIC SUBMISSIONS 8.1 A public meeting for the proposed official plan amendment and rezoning was held on September 4, 2007. Three neighbours spoke at the meeting. One neighbour spoke of the "harmony" of the area being disrupted if the proposal is given approval and another of the existing traffic problem on Fices Road being worsened by the Church's only access being on Fices Road. An abutting neighbour also expressed a traffic concern including whether or not a turning lane would affect his property, as well as a desire to see retaining walls on the playing fields and the building plan for the church. The same neighbour asked if the church building would be more commercial than traditional and if the building could be converted to a commercial use later. 8.2 At the September 10, 2007 Council Meeting, two neighbours spoke and provided written submissions. The first opposed the proposal as he felt the site is inappropriate and premature for development. He noted: there will be a great deal of activity on-site seven days a week, a tremendous impact on the traffic situation, on the protection of the adjoining ravine and watercourse, and on the four adjoining property owners who will require a buffer zone. He stated a church and some day care activity could be workable but that additional consultations take place to develop a workable plan. The second neighbour, abutting the subject property, also spoke expressing a concern with a lack of privacy from the proposal, wondering if a buffer would be constructed to address issues of noise and visibility. He questioned whether construction would affect his water supply or if run-off contaminants would enter his property. He too noted a traffic concern. 828 REPORT NO.: PSD-105-08 PAGE 7 9.0 AGENCY COMMENTS 9.1 Comments have been received from the circulated departments and agencies. Durham Region Transit offered no objections to the proposed application. 9.2 Clarington Building Division expressed no concern with the official plan amendment or the rezoning and stated comments on fire routes and fire fighting water supply will be made during the site plan approval process. 9.3 Clarington Emergency & Fire Services also had no concern with the official plan amendment or the rezoning and advised on-site water for fire fighting purposes may be required. Other issues will be reviewed through the site plan approval process. 9.4 Clarington Operations had no objection to the subject applications. Details dealing with access culverts, stormwater management plan, and lot grading plan will be required as part of the site plan approval. 9.5 Durham Region Health Department stated no objections but noted that a new sewage disposal system will be required for the church. 9.6 Clarington Engineering Services stated no objection in principle and that additional comments on the proposed development will be provided at the site plan approval stage of the development process. 9.7 Central Lake Ontario Conservation noted the property is in their regulated area and approval from the Authority is required prior to any development occurring on the property. The western portion of the property, associated with the Harmony Creek watercourse and ravine have been identified by the Authority as a wetland area based on the Ecological Land Classification system. In reviewing both the draft and final versions of the Phase 1 Environmental Impact Study undertaken for this site, Authority staff noted the distinctions among high, medium and low constraint categories. The hay field was identified as a tableland wetland feature and categorized as in the medium constraint category. Although the medium constraint category allows for some development intrusion, the Authority disagreed with the classification of the hayfield as a tableland meadow marsh wetland. The Authority believed that the low constraint category would be more suitable, given that the area has been used for hay removal annually. Natural Heritage staff from the Authority assessed the area identified as tableland meadow marsh wetland using the Ecological Land Classification system. Many hours were spent evaluating, reviewing and assessing the property. Historic air photo research determined that the feature has been anthropogenically maintained (nature has been influenced by people) dating back to at least 1954. Based on the findings of the assessment and review completed by Authority staff, the Authority remains of the opinion that the tableland feature identified by LGL Consultants as a meadow marsh community should not be considered a wetland feature but, a culturally influenced field community. Although the area may remain temporarily wet for portions of the year, likely due to impeded surface drainage, the Authority does not believe that the area is 829 REPORT NO.: PSD-105-08 PAGE 8 connected to the creek and riparian wetland system based on available in-house information, but rather, a poorly drained field that is used for hay removal. In addition, the Authority noted no rare, sensitive or significant plant or animal species were identified in this community, and the area would be used by only urban tolerant wildlife species as stated in the study. Based on the above, the Authority feels that it would not be considered a key hydrological feature as defined by the Greenbelt Plan and therefore not require a vegetation protection zone, nor would the proposal be at variance with the Greenbelt Plan. The Authority does not believe that it would be necessary to undertake a hydrological evaluation associated with this feature. The Authority stated that Harmony Creek and the associated riparian wetland are considered key hydrologic features and so, the Greenbelt Plan requires a hydrologic evaluation for development proposed within 120 metres of these features. However, the Authority noted such an evaluation is not necessary at this time, as a site plan has not yet been formally established. Should the site plan process be initiated, it is recommended that a hydrologic evaluation be undertaken to ensure that the key hydrologic features and functions of the creek and wetland are not adversely impacted by the proposed site plan. The study noted the valleylands 'are of a much higher quality and function than the tableland features and the Authority agrees with this statement. Therefore, the Authority encourages planting efforts focussed on protecting and enhancing the creek and valleylands system. The Authority recommends specific timing windows for breeding birds and amphibians and all construction activity should occur outside the breeding season. 9.8 The Regional Planning Department commented that the property is subject to the Greenbelt Plan's rural area policies which provide for a range of uses including institutional which would permit the proposal subject to the Natural Heritage System policies, and Clarington's Environmental Impact Study. The Department commented the property is designated "Major Open Space" in the Regional Official Plan. Predominant uses within Major Open Space do not appear to include places of worship. Section 5.2.1 encourages religious and community facilities, including day care centres, to locate in Urban Areas although these uses are permitted in any designation except for the Permanent Agricultural Reserve and General Agricultural Area. The new Regional Official Plan (Amendment No. 114, adopted September 13, 2006) permits religious facilities in Urban Areas and if appropriate in scale, in Hamlets. This amendment does not allow religious and day care facilities to be located outside the urban area.. The proposed place of worship and day care uses would not conform to Section 5.2.1 of the Regional Official Plan, as amended by Amendment No. 114. Amendment 114 as adopted was appealed to the Ontario Municipal Board (OMB). The OMB Decision was given on January 2, 2008 and therefore, was not in full force and effect until January 2, 2008. This was after the application was submitted and therefore these policies do not apply to this application. 830 REPORT NO.: PSD-105-08 PAGE 9 The property will have to rely on private services and access to the proposed place of worship is to be from Fices Road only. As a condition of site plan approval, a Taunton Road widening will be required. An Archaeological Assessment has been done recommending complete clearance of the subject property unless the applicant proposes alteration to the existing 19th Century farmhouse which would require a built heritage assessment first. An Agricultural Assessment with its positive conclusions was also noted. The proposal does not require a regional official plan amendment application since the application COPA 2007-0009 conformed to the Regional Official Plan at the time it was submitted. The Local Official Plan Amendment is not exempt. 10.0 STAFF COMMENTS 10.1 The application is to allow the place of worship by extending the Rural Cluster designation southerly and providing a site specific amendment to allow a place of worship, associated day care facilities and playing fields. 10.2 The applicants have chosen to submit applications for Official Plan amendment and Zoning By-law amendment only to date, to deal with the principle of development. It has been determined that the rezoning, especially regulatory aspects beyond permitted uses, can only be done in a practical way, after the site plan application is basically approved. The principle of development will be established through approval of the Official Plan amendment application. Should the Official Plan amendment application be successful, an application for site plan approval will be submitted and both the rezoning and site plan will be processed concurrently. Consistent with this scheme, the Environmental Impact Study has been divided into Parts 1 and 2. 10.3 Part 1 of the EIS has focussed on opportunities and constraints on the property regarding the Harmony Creek tributary valley lands, specifically, general functions and significance of the natural heritage features, location and extent of the natural heritage features, and location of lands to be preserved in their natural state. The Part 1 EIS concluded that from a development perspective, most of the property and most of the proposed church building envelope is within either the High Constraint or Medium Constraint Area due to recognition of an Upland or Tableland Meadow Marsh. The Conservation Authority staff disagrees with the report findings and does not accept the constraint category or level assigned to what has been identified as tableland meadow marsh wetland. Furthermore, the Authority has consistently disagreed on the identification of the tableland meadow marsh wetland and has instead offered for the same area the identification description of culturally influenced field community. Planning Staff has visited the site numerous times and recommends support of the Conservation Authority staff position. Therefore, the Authority and Planning Staff do not consider the area identified as "tableland wetland" to be a key hydrogeologic feature, and consequently, see no requirement for a vegetation protection zone or a related hydrological evaluation, and in fact, see the proposal as acceptable in the context of the Greenbelt Plan. 831 REPORT NO.: PSD-105-08 PAGE 10 10.4 Should the Official Plan amendment be approved a Part 2 EIS will be focusing on identifying mitigating measures to address the impacts of the proposed development on the natural heritage features and their functions, including potential restoration/creation of wildlife habitat and examination of cumulative impacts of development on surface water and groundwater. 10.5 The proposal is non-agricultural and as such, the Provincial Policy Statement and the Greenbelt Plan have several requirements (see Sections 4.1 and 4.2 of this report). The proposal conforms as the use is institutional. The applicant has submitted an Agricultural Assessment stating there is MDS (2007) compliance and no interference with nearby agricultural uses. Servicing will be rural, that is by well and septic, which is feasible for the use and dealing satisfactorily with this infrastructure scheme will be ensured by Durham Region, particularly the Health Department. The Central Lake Ontario Conservation Authority, and the Municipality through implementation of a Phase 2 Environmental Impact Study will ensure all development is outside of and suitably buffered from the Natural Heritage System and its key natural feature for the property - Harmony Creek tributary valleylands. 10.6 Regarding the concerns expressed through public submissions, the following is noted. Places of worship are often located in residential or rural landscapes and therefore it will not be in disharmony with the surrounding area. The Region will not permit access for the church onto Taunton Road, a Type A Arterial road, leaving Fices Road as the only possible access and it is noted that on this dead end road the traffic increase will only impact the most northerly approximately 125 metres of the road with this occurring mostly on Sunday mornings. Neither Regional Works Department or Engineering Services identified an issue with traffic from the proposed use on Fices Road or the intersection of Fices Road and Taunton Road. 10.7 Through the site plan approval many of the area residents concerns will be addressed including buffering for neighbours. Servicing issues will be reviewed in detail at the site plan approval stage including water supply, sanitary servicing and stormwater management, consistent with the policies of the regulating agencies. Although the site plan approval process does not typically involve public input, staff are not recommending approval of the Zoning By-law amendment at this time. This will provide the public additional opportunity for input in design issues prior to approval of the zoning. 10.8 In the event of approval of the Clarington Official Plan amendment, the applicant, prior to submitting the site plan approval application, will be required to review the conceptual site plan already submitted in conjunction with Clarington and Regional Staff. Despite the position that there is only a culturally influenced field community on the tableland, Planning Staff would recommend the applicant, Authority Staff as well as Clarington and Regional Planning Staff meeting to explore alterations to the conceptual site plan submitted (a plan made with little investment) that would place as much as is reasonable of the church building envelope, and to some extent the rest of the proposal, in the Low Constraint Area of the property. 832 REPORT NO.: PSD-105-08 PAGE 11 10.9 In the event of approval of the Clarington Official Plan amendment, approval of the site plan will be subject to a condition requiring the preservation of the mid-nineteenth century farmhouse. 10.10 The Municipality Zoning By-law recognized the existing development pattern around the Townline Road and Taunton Road intersection and this area was further designated Rural Residential Cluster with the adoption of the Clarington Official Plan in 1996. The lands west of Townline Road are within the Oshawa urban area boundary. The proposed facility is a needed community facility. There are no places of worship in the immediate area, even on the Oshawa side of the municipal boundary. The nearest places of worship are in Mitchell Corners. The proximity of Taunton Road, a Type 'A' Arterial ensures ease of access. If there is a future transit route in the area, it will be Taunton Road, again making the location appropriate. The place of worship will be part of a rural residential cluster and not on agriculturally designated land. In short, a number of Clarington Official Plan policies are satisfied. The property has a size and topography that is neither too large nor too small for a place or worship. Appropriate alternative properties would be very difficult to find. For all these reasons Planning Staff is supportive of this proposal. 10.11 The Finance Department advises that the taxes for the subject property have been paid in full. 11.0 CONCLUSION 11.1 The applications have been reviewed in consideration of the comments received from area residents, the circulated agencies, the Clarington Official Plan and Zoning By-law 84-63. In consideration of the comments contained in this report, staff respectfully recommend the adoption of the Official Plan Amendment as contained in Attachment 4. Attachments: Attachment 1 - Property Map and Site Location Key Map Attachment 2 — Air Photo with Key Features of the Area Attachment 3 - Development Constraint Map Attachment 4 - Recommended Clarington Official Plan Amendment and Adopting By-law List of interested parties to be advised of Council's decision: Durham Church Network Erika Van Putten Elio & Catherine DelGobbo Jeff Vandercruysen Bernhart Roth Bill & Marguerite Skuse Greg Quinlan Craig Dalley Karol Bobak Marcel Provenzano 833 Attachment 1 To Report PSD-105-08 o ~ C LU c z G O Z O v m - - - N W O H � O o C C t o ° a m E CL O g N 3 m 2 N Q v LL o - -- - - - - - Q m. d '0 c CO N O 0 c o z F- J �. N .� 3 � v O IL OVOU S301= •i iYY ♦. ilil YiiYlf• ii YY•Yill iYY•- mY 0 ui CL S 0 a � a F Z • tl3WtlAtl,d ONI(nine Z � 3atloAtlO 03SOdOUd a x d E 101 'JNI)IWVd i ! = 0 Cal SIX3 Pa9 � f + b O o z O D of - 834 Attachment 2 To Report PSD-105-08 r TAUNTON ROAD i .- -- Pip t r 0 ,a W }` _U IL 4 - d y ^ 7 ^ r S ZBA 2007-0029 835 Attachment 3 To Report PSD-105-08 I aurtt0" Road 4 � a t e t I I 1l� D __. LEGEND -Property Line -HIM Constraint ®Meaium Constraint L DEVELOPMENT Low Consrainl CONSTRAINTS _Watercourse P,�9 a TAASaa+ FW.4� D6'e DBC@nMer�fM11 RSpupi BY MWF -� ZBA 2007-0029 OPA 2007-0009 836 Attachment 4 To Report PSD-105-08 AMENDMENT NO. 64 TO THE CLARINGTON OFFICIAL PLAN PURPOSE: To amend the Official Plan of the Municipality of Clarington to permit, on a site specific basis, on the property known municipally as 1437 Taunton Road and identified by tax assessment roll no. 18-17-010- 14009-200, the modification of the Rural Residential Cluster and Green Space land use designations to include: a place of worship, associated day care facilities and playing fields. The modifications are to be added to Section 23.14 Exceptions as Subsection 23.14.9. BASIS: The Amendment is based on an application submitted by David Fowler in Trust of the Durham Church Network to permit, on a site specific basis, on the above property, modification of the Rural Residential Cluster and Green Space land use designations to include: a place of worship, associated day care facilities and playing fields. Council is satisfied that the modification of the Rural Residential Cluster and Green Space land use designations to include: a place of worship, associated day care facilities and playing fields is consistent with the intent of the Official Plan of the Municipality of Clarington. ACTUAL AMENDMENT: The Clarington Official Plan is hereby amended by adding to Section 23.14 Exceptions, Subsection 23.14.9 which is as follows: "23.14.9 Notwithstanding any other provision of this Plan, a place of worship, associated day care facilities and playing fields shall be permitted on the property known municipally as 1437 Taunton Road and identified by tax assessment roll no. 18-17-010-14009-200. IMPLEMENTATION: The provisions set forth in the Clarington Official Plan, as amended, regarding the implementation of the Plan shall apply to this amendment. INTERPRETATION: The provisions set forth in the Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply to this amendment. 837 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008- being a By-law to adopt Amendment No. 64, to the Clarington Official Plan WHEREAS Section 17(22) of the Planning Act R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by-laws for the adoption or repeal of Official Plans and Amendments thereto; AND WHEREAS the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to permit, on a site specific basis, on the property known municipally as 1437 Taunton Road and identified by tax assessment roll no. 18-17-010- 14009-200, the modification of the Rural Residential Cluster and Green Space land use designations to include: a place of worship, associated day care facilities and playing fields; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 64 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 2. That this By-law shall come into force and take effect on the date of the passing hereof. BY-LAW read a first time this day of 2008 BY-LAW read a second time this day of 2008 BY-LAW read a third time and finally passed this day of 2008 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 838 • n REPORT Leading the Way PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, October 20, 2008 Report#: PSD-106-08 File #: PLN 37.2 By-law#: Subject: BOWMANVILLE COMMUNITY IMPROVEMENT PLAN AMENDMENT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-106-08 be received; 2. THAT the Bowmanville Community Improvement Plan Amendment No. 1 (Attachment 1) be APPROVED; 3. THAT the necessary By-law contained in Attachment 2 be PASSED; 4. THAT the Ministry of Municipal Affairs and Housing and Region of Durham Planning Department be forwarded a copy of this Report and Council's decision; and, 5. THAT all interested parties listed for this report and any delegations be advised of Council's decision. Submitted by: Reviewed by. David rom .C.I.P., R.P.P. Franklin Wu, Director of Planning Services Chief Administrative Officer FL/DJC/df 10 October 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 839 REPORT NO.: PSD-106-08 PAGE 2 1.0 BACKGROUND 1.1 In December 2003 Council approved the preparation of a Community Improvement Plan (CIP) for Bowmanville and a study area By-law 2003-186 as amended. The Bowmanville Community Improvement Plan was adopted by Council in June of 2005 and by the Ministry of Municipal Affairs and Housing in September 2005. 1.2 The community has been kept informed of the progress as the implementation has occurred. To date the Municipality has expended just under $35,000 on the grant program, currently there are $80,000 grants pending to various owners. There is another $30,000 earmarked for 3 properties between 19 '2 and 33 King Street, we are awaiting the design drawings prior to approving the remaining funds. 1.3 The Bowmanville Community Improvement Plan allows the Municipality to provide incentives and grants to business merchants and property owners in the Bowmanville Community Improvement Project Area. It is anticipated that Council will continue to approve funding in the capital budget in future years. 1.4 At the June 23, 2008 meeting, Council approved Resolution #GPA-404-08 which requested staff to bring forward a grant program that would assist the property owners that suffered a significant loss, with rebuilding in accordance with the historic main street features. The four properties, 19'2 to 33 King Street West there were damaged by fire and were the impetus for this request. 2.0 DESCRIPTION OF THE PROPOSED COMMUNITY IMPROVEMENT PLAN AMENDMENT 2.1 The Bowmanville Community Improvement Plan amendment consists of a grant program for reconstruction of the heritage streetscape when portions of it are lost through a fire or natural disaster and the reconstruction effort meets the criteria of being a public benefit as set out in the grant criteria. 3.0 PUBLIC MEETING AND SUBMISSION 3.1 At the statutory public meeting held on September 8, 2008, the submissions were in support of the grant. The Bowmanville CIP amendment has the endorsement of the Bowmanville BIA and the affected properties owners on King Street. 3.2 The phone calls received from members of the public prior to the public meeting were of a general nature inquiring as to what properties would be affected. Once informed of the purpose of the grant, they were generally supportive of assisting with the reconstruction of the buildings that have been damaged by fire. 840 REPORT NO.: PSD-106-08 PAGE 3 4.0 AGENCY COMMENTS 4.1 Letters were sent to the applicable commenting agencies on August 11, 2008 asking for comments within a 3 week timeframe. No objections to the Bowmanville Community Improvement Plan Amendment have been received. 4.2 The Clarington Engineering Services Department, Operations Department, Emergency and Fire Services and Durham Region Health Department have no comments or concerns. 4.3 CLOCA and Rogers Cable Communications Inc. have no objections to the Bowmanville CIP reconstruction grant. 4.4 The Ministry of Municipal Affairs and Housing agree with the reconstruction grant and have provided guidance for the wording of the proposed amendment. The Durham Region Planning Department has no objections to the CIP amendment. They have indicated that it is in conformity with the Regional Official Plan and Community Strategic Plan. 4.5 Staff attended the Bowmanville BIA meeting on June 10th to explain the proposed amendment. The BIA favoured the proposed amendment. 4.6 The affected property owners are in favour of the proposed reconstruction grant. The property owners have been meeting with Staff on an ongoing basis; Staff are providing guidance with regard to the rebuilding process. 5.0 COMMENTS 5.1 The Bowmanville CIP Reconstruction Grant has been created to address a specific set of circumstances within the Bowmanville CIP area. It is comparable to the infill grant programs that exist in the Newcastle and Orono CIP's; however, each grant program has been tailored to the community and circumstances for which it was created. Should something as unfortunate as a fire occur in either the Orono or Newcastle CIP areas the infill grant program would assist with the reconstruction of the lost building provided the reconstruction maintained the heritage character of the streetscape. 5.2 Based on the support expressed by the public, agencies and affected property owners, it is respectfully recommended that Amendment No. 1 (Attachment 1) to the Bowmanville Community Improvement Plan, be approved and that the necessary By-law enacted (Attachment 2). Attachment: Attachment 1 - Amendment No. 1 to the Bowmanville Community Improvement Plan Attachment 2 - By-law adopting Amendment No. 1 841 REPORT NO.: PSD-106-08 PAGE 4 Interested parties to be notified of Council's decision: Bowmanville BIA, c/o Garth Gilpin Ken and Sherry Rupa Bethesda House, Jaki MacKinnon Patricia and Richard Lange Bill Walker, Gowlings 842 Attachment 1 To Report PSD-106-08 AMENDMENT NO. 1 TO THE BOWMANVILLE COMMUNITY IMPROVEMENT PLAN PURPOSE: The purpose of this amendment is to add to the grant program a Reconstruction Grant. BASIS: The Amendment is based upon the success of the existing grant program, and the desire to assist with the reconstruction of the heritage streetscape when portions of it are lost through a fire or natural disaster and the reconstruction effort meets the criteria of being a public benefit. ACTUAL AMENDMENT: Section 5 and Appendix 5 of the Community Improvement Plan is hereby amended as follows: 1. ADD to Section 5 5.2.5 RECONSTRUCTION GRANT PROGRAM The Municipality of Clarington may provide a grant for up to $10,000 of the cost of reconstruction of a property within the Bowmanville CIP project area, providing that the reconstruction enhances the streetscape and the fagade maintains the heritage character of Bowmanville. 2. ADD to Appendix 5 1.5 Reconstruction Grant Program This grant program is intended to assist property owners with financing the cost of the reconstruction process by providing a one time grant to offset the amount of reconstruction to a maximum of $10,000. All reconstructed buildings are to be designed to be in keeping with the historical context of Bowmanville and in- keeping with the heritage streetscape context. Area of Application The Reconstruction Grant Program is available to all registered property owners within the Community Improvement Project Area as shown on Schedule A. Eligibility for Grant Reconstruction projects will qualify for funding if they are being redeveloped as a result of fire or other natural disaster. This grant is intended to fund the redevelopment of a building or structure on the same land that has been destroyed in whole or in part by fire, explosion or Act of God and has to be in whole or part demolished and reconstructed for the same purpose. In a loss due to fire, the Ontario Fire Marshall has to have ruled "no malfeasance". The Reconstruction Grant is intended to provide the owner with additional funds to enhance the front fagade of the impacted building over and above the monies collected for functional replacement purposes through the insurance funding. The designer/owner shall involve the Planning Services staff in the design process to ensure that the front fagade meets the criteria. Individuals and/or corporations applying for a Reconstruction Grant must be the registered owner(s) of the property and must receive site plan approval and obtain a building permit for the property in compliance with the provisions of the approved site plan within the Community Improvement Project Area. Municipal 843 staff will conduct a title search of the property and review property tax records. Property owners who are in arrears of property taxes are not eligible to receive the Reconstruction Grant. The property owner must consult with applicable utility companies as part of the application process to determine if there are concerns in regards to the potential proximity of overhead lines and/or underground utilities. The provision of any Reconstruction Grant will be administered on a first come first served basis to the limit of available funding and in accordance with any administrative rules governing this and other grant programs. General Terms of Grant Any Reconstruction Grant will be provided as a one time grant to the registered owner of the property. Grants will be in the amount of up to $10,000 and will only apply to buildings constructed with an approved design. The grants will be provided at the discretion of the Director of Planning Services. This grant program is not intended to encourage the neglect or demolition of existing buildings. Other Programs Provided all eligibility criteria and conditions are met for this program, participation in the Reconstruction Grant Program does not preclude the owner from being eligible for other grant programs offered under the Community Improvement Plan. However, at no time shall the total amount of grants provided to a property owner or for an individual property exceed $45,000. However, lands that are developed by means of registered plans of condominium or are developed by successive phases of a comprehensive site plan agreement are eligible to receive a maximum of $45,000 in grants per phase of a site plan agreement. Procedures 1. Grant Application Submitted at Time of Site Plan Control Application The applicant is required to submit a completed Reconstruction Grant application form to the Director of Planning Services for approval prior to commencing construction. The application will include a copy of the Site Plan, the building permit application and the building permit drawings. This may require drawings to be prepared by a Professional Engineer or Architect. 2. Provision of Grant Following the completion of the work and final inspection by the Engineering Services Department, the grant will be provided for approved projects and providing that the property owner is not in tax arrears. 3. Description of Eligible Works and Submission of Quotations The reconstruction grant application will include a description of the eligible works, elevation drawings, and an estimate of the works to be undertaken in order to construct the building. The grant will be provided up to a maximum of$10,000. 4. Decision of Director of Planning Services The final decision on whether a property is eligible for an Reconstruction Grant will be at the discretion of the Director of Planning Services. 844 5. Expiry of Approval If all eligibility criteria and conditions are met and funds are available in the grant fund, the Director of Planning Services or designate will approve the Reconstruction Grant. A letter from the Director to the applicant will represent a commitment and will be valid for a period of 6 months. The Director at his discretion may provide extensions. However, if the Reconstruction Grant does not match the drawings, materials or intent of the original approval, approval may be withdrawn. 6. Inspection of Completed Work Staff from the Planning Services Department will conduct an inspection to ensure the works are in keeping with the intent of the drawings and materials as originally approved. The applicant must finalize their building permit inspections with the Building Services Division prior to any funds being released. 7. Provision of Grant Following satisfactory inspections of the work the grant cheque will be issued providing that the property owner is not in tax arrears. The grant will be advanced to the applicant only upon completion of works and progress payment will not be made. IMPLEMENTATION: The provisions set forth in the Community Improvement Plan as amended, regarding the implementation of the Plan shall apply in regard to this Amendment. INTERPRETATION: The provisions set forth in the Community Improvement Plan as amended, regarding the interpretation of the Plan shall apply in regard to this Amendment. 845 Attachment 2 To Report PSD-106-08 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008- being a By-law to adopt Bowmanville Community Improvement Plan Amendment No. 1 WHEREAS by By-law No. 2003-186, as amended by By-law No. 2005-41 Council designated the Bowmanville community improvement project area as shown on the map contained in Schedule "A" of By-law No. 2003-86 as a community improvement project area pursuant to subsection 28(2) of the Planning Act, R.S.O. 1990, c.P.13, as amended; AND WHEREAS Council by By-law No. 2005-123 approved the community improvement plan prepared for the Bowmanville community improvement project area pursuant to Council's direction; AND WHEREAS the Ministry of Municipal Affairs of Housing approved the community improvement plan as amended on September 16, 2005; AND WHEREAS subsection 28(5) of the Planning Act authorizes Council to pass a by- law for the adoption of an amendment to a Community Improvement Plan for a community improvement project area; AND WHEREAS Council deems it advisable to adopt Amendment No.1 to the Bowmanville Community Improvement Plan; NOW THEREFORE the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. THAT the Clerk of the Municipality of Clarington is hereby authorized and directed to make application to the Minister of Municipal Affairs and Housing for amendment to the aforementioned Bowmanville Community Improvement Plan. 2. THAT this By-law shall come into force and take effect on the date of the passing hereof. BY-LAW read a first time this day of 2008 BY-LAW read a second time this day of 2008 BY-LAW read a third time and finally passed this day of 2008 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 846 SCHEDULE "A" § ____ ____ L - | _«W \ ( k w * _C_da Ho ; Li . § _ e 7 k J b | G NO _ $ s § K k b = § �NOS_ _ENO_. _ k2 * 2 § ) m_ _� > _ 0 ! 9 3l_ »e__ «ƒ =m 2 z ■ is AiH301 eUONm_m_ sm_ HinosI331 lz c � 0 | § CL \ Ao w + = % r \ � � » o ��� § am_w/ � j e � � � �f _3AV3-W * __s m. ! % \ , _-aiiiii b � K \ a__ _. __ _k __ ® • 1 � n Le��n �heWa REPORT g y PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, October 20, 2008 Report#: PSD-107-08 File #: PLN 38.1 By-law#: Subject: OFFICIAL PLAN REVIEW— FIRST PHASE OF PUBLIC CONSULTATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-107-08 be received for information. Submitted by: Reviewed by: David . Crome, M.C.I.P., R.P.P. Franklin Wu, Director of Planning Services Chief Administrative Officer LB/COS/sh October 14, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 848 REPORT NO.: PSD-107-08 PAGE 2 1.0 PURPOSE 1.1 The purpose of this report is to provide Council with an overview of the results of the Official Plan Review First Phase of public consultation that took place from June to September 2008. 2.0 BACKGROUND 2.1 On May 12, 2008, Council approved in principle the preliminary workplan for the Official Plan Review. The workplan recommended extensive public participation during all the phases of the review process. The resolution passed by Council directed staff to consider public comments and to prepare a public engagement strategy. 2.2 The public engagement strategy will be the subject of a more detailed report later in the year. Staff is still reviewing the results of the 2008 residential and Business Survey. In addition, the Municipality is the process of retaining the consultants for the Growth Management, Intensification, and Healthy and Sustainable Communities components of the Official Plan Review process. One of the key components of the Request for Proposal is a requirement for a detailed public participation process for these components. Staff will report to council on the public engagement strategy once the review of the 2008 Surveys is complete and the consultants are retained. 2.3 Since May, staff initiated the first phase of public consultation for the Official Plan Review. This first phase consisted of: • Community sessions • Bowmanville • Courtice • Newcastle • Newtonville • Orono • Solina • Stakeholder Meetings • Agricultural Advisory Committee • Living Green Community Advisory Committee • Clarington Board of Trade (CBOT) • Building Industry and Land Development Association (BILD) • Visual Arts Centre Board • Community Surveys 0 400 Clarington residents 0 75 Businesses • Government Agencies • Regional Planning Department • Intra-ministry Working Group • Ganaraska and Central lake Ontario Conservation Authorities • School Boards 849 REPORT NO.: PSD-107-08 PAGE 3 o Municipal Departments ■ Public Meeting May 12 o 11 presentations o 6 written submissions 2.4 Approximately 80 residents attended the different community sessions and about 60 participated through the stakeholder meetings. About 10 submissions/presentations have been made as part of the Special Meeting of Council. Combined with the surveys, more than 600 residents have participated in the first round of public consultation. 3.0 KEY FINDINGS OF COMMUNITY SESSIONS 3.1 Community sessions were held in June in six communities — Bowmanville, Courtice, Newcastle, Newtonville, Orono, and Solina — and five stakeholder groups — Agricultural Advisory Committee, Living Green Community Advisory Committee, Clarington Board of Trade (CBOT), Building Industry and Land Development Association (BILD), and Visual Arts Centre Board'.. During each session, participants were asked to complete a questionnaire, answering the following open-ended questions: • What do you enjoy about Clarington and what sets it apart from other communities? • How has Clarington changed in the past 10 years? • What changes would make Clarington even better? • What issues need to be addressed in this Official Plan Review? 3.2 In addition to the questionnaire, session participants were asked to complete a visioning exercise, answering the following questions: • What do you like about the current vision? • What would you like to change? • What do you think is missing and would like to add to the vision? 3.3 Responses to questions from each of the sessions were combined in order to extract the dominant themes. The tables summarizing the dominant themes are attached to this report as Attachments 1 and 2. 3.4 A detailed report with the results of the Community and Stakeholder Group sessions is enclosed as Attachment 3 to this report. '.Agricultural Advisory Committee, BILD, Visual Arts Centres Board have yet to submit their questionnaires, thus their responses will not be included in this overview. 850 REPORT NO.: PSD-107-08 PAGE 4 3.4.1 SUMMARY OF QUESTIONNAIRE RESULTS L What do you enjoy about Clarington and what sets it apart from other communities? Abundance of Green Space: As stated by residents, the Municipality of Clarington is privileged to have a vast natural system of green space linking its communities. Many participants state that this wealth of green space is what they enjoy most about their community and they also believe that it sets Clarington apart from other communities. Urban and Rural Mix: Respondents believe that Clarington's unique "mix of urban and rural" communities sets it apart from many of the other municipalities in the GTA. They enjoy the "variation from urban to, rural" and the quiet, "country feeling" of Clarington. Residents also enjoy the benefit of having a large agricultural sector with accessible local produce, yet still remaining in "close proximity to significant urban centres". Cultural Heritage: Clarington residents pride themselves on living in a community that still maintains a rich and "unique cultural heritage as compared to the rest of the GTA". Residents have respect for the "depth of heritage" in the area and many enjoy living or working within walking distance of Bowmanville's historic downtown. Community Character: Residents credit Clarington's community character to three key attributes — small town scale, family focus, and sense of identity. Respondents also believe that the small town character of Clarington's individual and unique communities makes the Municipality distinct from other areas of the GTA. Access to Amenities: Residents enjoy living in proximity to a rural environment, while still maintaining access to an extensive transportation system and major economic centres. Respondents are also quite content with the amenities that Clarington has to offer, including shopping, local produce, healthcare services, schools, and recreational opportunities such as green space, trail systems, and entertainment. Housing Affordability: Residents state that they are "privileged to enjoy lower priced homes of comparable sizes to those in other GTA municipalities". Being able to afford larger homes on larger lots is something residents particularly enjoy about Clarington. Safety and Security: Respondents state that they "can still enjoy some measure of public safety" in Clarington due to its feeling of small town character and the helpful and friendly people living in the area. 851 REPORT NO.: PSD-107-08 PAGE 5 Good Governance: Some residents recognize the Municipality as being a well governed area with open and responsive officials. They believe that the quality of governance in Clarington distinguishes it from other communities. ii. How has Clarington changed in the past 10 years? When asked how Clarington has changed in the past 10 years, the majority of respondents identify changes that they perceive as being negative. Increased Development: Residents most commonly mention increased development as one of Clarington's major changes over the past 10 years. They are concerned about the rapid growth of residential subdivisions leading to "bedroom communities", as well 'as "big box" commercial developments threatening the downtowns. Loss of Farmland: Respondents are concerned with the loss of Clarington's farmland due to increased development. Some state that this has caused Clarington's air quality to suffer. Population Growth: Residents identify both positive and negative aspects of the increased population. Some see population growth as being "positive and progressive", partly due to an expanded tax base. Other residents see the population growth of the last decade as being responsible for a decline in Clarington's sense of community, the crowding of schools, the loss of jobs, and a "lack of adequate social services, especially for families in crisis". Local Traffic Congestion: Questionnaire respondents perceive local traffic congestion as having increased considerably in the last decade. They are concerned about Clarington becoming much busier, with "no significant improvements in road infrastructure". Demographic Shifts: Residents believe that over the last 10 ,years Clarington "has grown to include more people from cities" and of increased "cultural diversity". They also observe an aging population, which may have major implications for Clarington's employment base, community services, and facilities. Diminishing Community Character: Some residents have noted that Clarington's community character has lessened over the last decade due to the Municipality's rapid growth. They are concerned that Clarington is "becoming more urban and beginning to lose its identity" along with its architectural heritage. They also believe that "big box" 852 REPORT NO.: PSD-107-08 PAGE 6 growth has led to the loss of small local businesses and a lessening "sense of community". Improved Access to Amenities: Of Clarington's major changes over the last decade, improved access to amenities is perceived by residents as the most positive. This has included "better transit throughout the Municipality", improved retail and business opportunities, enhanced medical services, more recreational facilities and programs, and natural trails which have opened up access to valley lands. iii. What changes would make Clarington even better? Planning for Sustainability: Residents suggest planning for brownfield development, eco-friendly housing, more green space, pedestrian linkages, solar or wind power technology, and improved access to buying local produce. Respondents also suggest "taking a lead on sustainable living programs", such as improved recycling programs. Controlled Growth: Residents believe that slowing down residential growth to allow infrastructure to catch up will help make Clarington a better community. One questionnaire respondent suggests that Clarington should grow at a rate that can be absorbed by the community and not at a rate that absorbs the community. Residents desire a "clear definition between urban and rural land use", without compromising the existing farmland with sprawling developments. Transportation Improvements: Respondents suggest transportation improvements for the Municipality's road network, as well as public transit systems, particularly the GO Train expansion to Bowmanville. Industry and Employment Opportunities: Overall, respondents are in support of less commuting and suggest that Clarington "encourage more outside investment" to allow for economic growth and new industry. They also suggest that the Municipality "develop energy and employment parks to improve the local job and tax bases". Preservation and Enhancement of Cultural Heritage and Community.Character: Residents recommend that cultural heritage and community character be preserved and further enhanced to make Clarington even better. Suggestions include the enhancement of traditional downtown neighbourhoods and business districts, a "focus on preserving existing community attributes", and providing opportunities for "more arts, culture and passive recreation". They also suggest that "more thought should be given to appearance" — for example, the strength and character of Clarington's individual communities should be maintained via gateways and visual cues. 853 REPORT NO.: PSD-107-08 PAGE 7 Increased Access to Amenities: Respondents suggest that improved access to amenities would make Clarington a better place to live. Many desire mixed use neighbourhoods that are "denser" and "allow for easier access via foot and bike to amenities" such as shopping, school, work, parks, and waterfront or beach areas (particularly in Courtice). In terms of amenities, residents are interested in more "recreation, theatres, and parks". Greater Housing Affordability: Residents suggest that the Municipality should be dedicated to maintaining a stable housing stock and housing prices. They also desire more choice in accommodation for seniors (e.g., not for profit housing). Safer and Healthier Communities: In terms of safety, respondents desire provisions for "better lighting in parks", improved "community policing", a "new fire hall in Newcastle", and the widening of secondary roads "to allow people to walk and bicycle more safely". Residents also feel that healthier communities would improve quality of life in the Municipality. They suggest better access to healthcare and more opportunities for active living. Council Autonomy and Public Engagement: Residents noted that Council should be more autonomous and concerned about Provincial and Regional directives. They also desire continued public involvement. iv. What issues need to be addressed in this Official Plan Review? Sustainability and Growth Management: Residents suggest that policies should be refined to better encourage sustainable development in Clarington. They also suggest that Clarington's Official Plan include policies for controlled growth. Other important issues to consider are the short- and long-term impacts this type of development will have on Clarington and respondents suggest generating "scenarios that review the way the future may develop". Transportation and Accessibility: Respondents have expressed concern over automobile dependence and local traffic congestion and they identify the need to incorporate policies that encourage transportation that is not car dependant. Industry and Employment: Concerns have been raised over Clarington's lack of local employment opportunities and suggestions include policy changes that will "attract higher profile employers" in a variety of sectors. Residents also suggest the creation of "scenarios for the immediate future" relating to the economy and the changing times (e.g., impacts of General Motors shutdown and oil prices on commuting). 854 REPORT NO.: PSD-107-08 PAGE 8 Cultural Heritage and Community Character: Residents suggest provisions for "keeping heritage areas intact", designing places to work as well as live, enabling service sector opportunities, and encouraging more community-focused events and festivals. They also suggest that the Municipality should consider "how Clarington integrates into Southern Ontario" and what future image is desired (i.e., traditional v. Wal-mart). Demographic Shifts and Housing Affordability: Respondents believe that this issue should be addressed by incorporating appropriate provisions for mixed income housing and "senior living" facilities in response to anticipated changes in demographics. Governance and Public Participation: Issues that residents feel need to be considered include "ease of access to the politicians", the effective management of "multiple communities and multiple servicing requirements" (e.g., fire services, libraries, recreation facilities, etc.) and the coordination of timelines with the Regional Official Plan. They also believe that "public input needs to be further encouraged" and actively taken into account. 3.4.2 SUMMARY OF VISIONING RESULTS In addition to the questionnaire, session participants were asked to complete a visioning exercise. The current Official Plan seeks to achieve a vision for Clarington as: • A place where each community can build on its individual character but share a common economic base and a distinct collective image; • A place for people to live, work, and play in a safe, vibrant, healthy, and prosperous environment; • A place where people, business, and government balances growth with protection, management, and enhancement of the cultural and historic landscape, natural resources and the environment. i. What do you like about the current vision? Individual Community Character: Residents like that the current vision focuses on "maintaining each community's identity". Comprehensive and Balanced: Respondents describe the current vision as "comprehensive", "inclusive", and "all encompassing". They like that it balances live, work, and play, as well as economic, social, and environmental factors. Forward Thinking: Residents believe that that current vision forward thinking and "ahead of its time for 1996". They state that it effectively "fits current thinking". 855 REPORT NO.: PSD-107-08 PAGE 9 Strong Value System: Respondents like that the vision holds a strong value system and "caters to a responsible image". They describe the vision as "noble", "idealistic", "hopeful", and "people focused". ii. What would you like to change? Language: In terms of language, residents have two different views. Some believe the vision to be "long" and "wordy" and that it should be less specific. Others think the vision is "vague" and "elusive" and that it should be more specific and include more detail. Emphasis on Communities: Participants also suggest contradictory changes in terms of the vision's emphasis on communities. Some residents would like the vision to be more reflective of the whole Municipality and not just individual communities, while others desire more emphasis on the identity of each individual community. Social, Environmental, and Economic Focus: Residents would like to see a stronger focus on social, environmental, and economic resources. Implementation Tools: A few residents reveal that they would change nothing about the vision at this time, but rather "acquire tools, partnerships, and incentives to implement it". iii. What do you think is missing and would like to add to the vision? Sustainabilil Residents would like the vision to include a "statement about leadership in sustainable living". Transportation and Infrastructure: Residents believe that the vision should give reference to transportation throughout the Municipality, as well as the need for infrastructure, services, and facilities to "keep up with the growth" and change of Clarington. Economic Base: Residents would like to add a statement about increasing industry and employment opportunities in order to support the community's economic base. Existinq Assets: Respondents feel that the current vision is missing mention of Clarington's existing assets (e.g. "landmarks", "conservation areas", "Ganaraska Forest", "Long Sault", "Enniskillen", "agricultural diversity", "built heritage", community identity, 856 REPORT NO.: PSD-107-08 PAGE 10 etc.). They believe that these assets should be referenced in the vision as a way to "attract people to the area" (e.g. "agri-tourism"). 4.0 COMPARATIVE ANALYSIS OF PUBLIC ATTITUDE SURVEYS 4.1 In 1993, staff undertook a community survey in preparing the first Official Plan for the Municipality. This survey was mailed to 21,000 residences, with a return rate of approximately 26% (5391 surveys). In 2008, Oracle Poll Research was retained by the Municipality to execute telephone interviews, regarding the current Official Plan, with 406 randomly selected residents and 75 randomly selected business owners/managers in Clarington. The margin of error for the residential sample was +/- 4.9%, 19/20 times. 4.2 The three surveys (1993, 2008 Residential, 2008 Business) had a number of questions in common, which has allowed for the comparative analysis of 1993 and 2008 public opinions. 4.2.1 Community Perceptions: Residents in 1993 and 2008 were asked to rate their level of agreement with statements about the community (Table 1). The 1993 and 2008 perceptions are rated in virtually the same order, with the exception of the last two statements which are switched. In 1993, there is slightly more agreement with each of the statements than in 2008. Table 1: Community Perceptions "Please rate your level of agreement with each of the following statements about the community."' (Responses of"Agree" & "Strongly Agree") 1993 Percep tions 2008 Perceptions Glarington..is a great place to raise a family 93% Clarington is a great place to raise a#amity 86% My neighbourhood is safe and enjoyable 85% My neighbourhood is safe and enjoyable 79% here is a wide variety of housing choices 85% There is a wide variety of housing choices 71% availal3l r available There are opportunities available to enjoy the ° There are opportunities available to enjoy the ° outdoors and open spaces 81 /0 outdoors and open spaces 68/o There,is a strong sense of community where I 71% There is a strong sense of community where 1 65% t rive The downtowns are attractive and pleasant 68% The downtowns are attractive and pleasant 60%° Health and community services.are keeping up 55% There are a wide variety of shopping choices 48% viii crow :_ < available There are a wide variety of shopping choices 32% Health and community services are keeping up 32% available with growth 4.2.2 Top of Mind Challenges: Respondents were asked what they consider to be the most important challenge facing Clarington as it continues to grow (Table 2). "Planning/ balancing development/ growth/ sprawl" are considered by respondents in both the residential and business community as the most important challenges facing Clarington. Both residents and business owners consider "traffic" as the next important challenge. The other challenges that were 857 REPORT NO.: PSD-107-08 PAGE 11 considered important by residents and business owners alike include "roads/ maintenance/ widen roads", "infrastructure/ services", and "employment", issues that are also related about balancing growth in the community. Table 2: Top of Mind Challenges "What do you consider to be the most important challenge facing Clarington as it continues to r 2008 Business 2008 Residential Planning/balancing development/growth/sprawl 17 0 O Pianning/balancing development/growth%spraw( 13% Traffic 9% Traffic 12% f�ort't 9°/a hair air►a si all town atmosphere' . 8% Roads/maintenance/widen roads 8% Infrastructure/services 7% Infrastructure/services 80 Pubtransportation 600 Big box stores 7% Don't know 5% Empk�yi t 5%'`` Green space:preservation/pants 5% Economic development 4% Roads/maintenance/widen roads 5% Parking 41 `: Empk>Ymet f: 5°k Promotion of the community/businesses 3% Taxes 4% Government(municipai;'`provincial,federal) 6", Agtitiltural preservation 4% Waste management 4% 4.2.3 Planning Priorities: This question was asked on the 1993 survey, as well as the 2008 Residential and Business surveys. Respondents were asked to rate a series of priorities for the Municipality to consider when it plans for the future (Table 3). "Attracting more employment opportunities", "preserving the natural environment", and "preserving agricultural lands" are the top three priorities in 1993 and in the 2008 Residential and Business surveys. The only difference is that 2008 residents feel that "preserving the natural environment" is more important than "attracting more employment opportunities". It is interesting to note that "improving public spaces and access to the waterfront areas" is rated by 77% of 2008 residents and 75% of 2008 business owners as important, yet in 1993 only 54% of residents rated it as important. 858 REPORT NO.: PSD-107-08 PAGE 12 Table 3: Top Planning Priorities "Please rate a series of priorities for the Municipality to consider when it plans for the future." (1993 Responses of •• : "Most Important"; 11: Responses of • : "Very High Priority") 1993 Priorities 2008 Residential Priorities 2008 Business Priorities Attracting more employment- n Preserving the natural o Attracting more employment ° u 9404 oppoitun�s..` . environment 93la opportunities 87 k Preserving the natural 90% Attracting more employment 88% Preserving the natural 85% environment opportunities environment Preserving agricultural#acids' 88% Preserving agricultural lands' 860W, Preserving agricultural lands 77% Developing recreational Improving facilities and parks (not on 77% Improving roads 84% P 9 public spaces and 75% 2008 survey) access to the waterfront areas Building bike and walking ° Planning neighbourhoods so 0 lmprov�ng roads 73% 80lo that they are less dependent 7310 on vehicles Improving shopping areas 71% Improving public spaces and 77%° Preserving historic downtowns 69% access to the waterfront areas Planning neighbourhoods so,- neighbourhoods so that the ey are;less dependent; 69°!o that they are less dependent, 73% Improving roads 69°l0 on vehicles on vehicles Providing adequate 66% Preserving historic downtowns 73% Historical and heritage 68% affordable housing building preservation Hist666W and tie Establishing transit Building bike and walking ° build 63/o systemrmproving public 691a. 67% g preservation , trails transit Preserving historic 60% Historical and heritage Establishing transit. 69% system/improving public 64% downtowns building preservation transit Buildingbike and walking ° Providing adequate affordable ° Providing adequate affordable o' t 5910 housing 6110 ' housing 54% Establishing transit o Improving arts and culture o Improving arts and culture system/improving public 59% (not on 1993 survey) 58l° (not on 1993 survey) 49% transit lrnpwing pub id spaces and s access to the waterfront 54% Improving shopping °' Having a mix;of housing types p g pping areas- 52/o in residential neighbourhoods 47% areas Having a mix of housing types in residential 41% Having a mix of housing types 44% Improving shopping areas 34% neighbourhoods in residential neighbourhoods 4.2.4 Various Neighbourhood Uses: Residents in 1993 and 2008 were asked to rate their level of support or opposition to having various uses in their residential neighbourhood (Table 4). The top five most supported neighbourhood uses are the same from 1993 to 2008, though there is slightly more support for "doctor's office" and "family restaurant" now, with less support for "children's daycare", "home offices", and "variety store" than there was in 1993. "Apartments in homes", "residential apartments over stores", and "group homes" are the least supported neighbourhood uses in both 1993 and 2008. 859 REPORT NO.: PSD-107-08 PAGE 13 Table 4: Various Neighbourhood Uses "Please rate your level of support or opposition to having each of the following in your residential neighbourhood." (11993 Responses of - Ili Responses of ••• • • ••• 1993 Support 2008 Support Doctor's office 78% Doctor's office 83% Home offices 75% Family restaurant 64% Children's;day care 72%1,- , Children's day care 60% Variety store 61% Home offices 57% Restaurant 56% Variety store" 46% Apartments in homes (such as in the 56% Small office building 39% basement) Residential apartments over stores M- Licensed restaurantfsports"bar 36% Group home 30% Apartments in homes (such as in the 31% basement) Drive through restaurant 27% Group home 26% Residential apartments over stores 24% 4.2.5 Environmental Protection versus Development: Residents were first asked whether they would support the protection of green spaces over development (Chart 1). In both 1993 and 2008, residents were more in favour of green space protection; however there is 10% more support for protection in 2008 compared to 1993. This trend continued when residents were asked whether they would support the protection of agricultural land over development (Chart 2). Though a majority of residents in both years support the protection of agricultural lands, approximately 10% more residents support protection in 2008 compared to 1993. Chart 1: "Would you support the protection of green spaces or development?" 10.0110 ❑2008 Don't Know 6.5% ■ 1993 Support 12. % Development 24.7% Support r8.0% Protection 68.80 0% 20% 40% 60% 80% 100% 860 REPORT NO.: PSD-107-08 PAGE 14 Chart 2: "Would you support the protection of agricultural land or development?" 7.0% El 2008 Don't Know 4.6/°° ■ 1993 Support 11. /o De\,elopment 22.5% Support 83.0% Protection 72 0% 20% 40% 60% 80% 100% 4.2.6 Managing Growth and Development: This question was asked on all three surveys. Respondents were asked how they would rate the way that growth and development is being managed within Clarington (Chart 3). These results are slightly more difficult to compare between the years as the 2008 respondents were given the option of choosing "Neither Poor nor Good", while the 1993 respondents were not. Many of the 2008 respondents took the liberty of choosing the neutral option, which may have skewed the results. However, it can be generally noted that in 2008 a much lower percentage of respondents believe that growth is "not managed well" when compared to 1993. Overall, the 2008 business community gives the growth management of Clarington the highest rating. Chart 3: "Overall, how would you rate the way that growth and development is being managed within Clarington?" 27. % Don't Know/Neither Poor 39.9% nor Good 10.6% ■2008 Business D 2008 Residential 20.3% Growth Not Managed Well 125.616 ■ 1993 42.8% 52.7% Growth Managed Well 34.5% 46. 0% 10% 20% 30% 40% 50% 60% 861 REPORT NO.: PSD-107-08 PAGE 15 4.2.7 Handling Future Growth: This question was asked on all three surveys. Respondents were asked whether growth should be halted or restricted, maintained at current levels or grow at a higher rate (Chart 4). The most popular answer on all surveys is that growth should be "maintained at current levels". Residents in both 1993 and 2008 are least likely to want growth "at a higher rate", while the 2008 business owners are more in support of growth "at a higher rate" than they are of growth being "halted or restricted". Overall, respondents are more supportive of growth and development now, in 2008, than they were 15 years before, in 1993. Chart 4: "Should growth be halted or restricted, maintained at current levels or should it grow at a higher rate?" 4% Other/Don't Know 3.2% 14.8° ■ 2008 Business Grow at a Higher Rate 16. 24% ❑ 2008 Residential 12.2% ■ 1993 9% Maintained at Current 53.9% Levels 40.6% 13% Halted or Restricted 26. % 32.4% 0% 10% 20% 30% 40% 50% 60% 70% ATTACHMENTS: Attachment 1 — Dominant Community Themes Attachment 2 — Dominant Visioning Themes Attachment 3 — Clarington Official Plan Review: Community and Stakeholder Groups Consultation Summary 862 DOMINANT COMMUNITY THEMES WHAT DO YOU ENJOY HOW HAS CLARINGTON WHAT CHANGES WOULD MAKE WHAT SETS CLARINGTON WHAT ISSUES NEED TO BE ABOUTYOUR CHANGED IN THE PAST 10 APART FROM OTHER ADDRESSED IN THIS YEARS? . OFFICIAL • Green space. . Increased . Planning for . Abundance of green . Sustainability and development sustainability space growth management • Rural atmosphere . Loss of farmland . Controlled growth . Urban and rural mix • Transportation and • Cultural heritage accessibility . Population growth . Transportation . Small town character • Community improvements . Industry and character . Local traffic . Access to amenities employment congestion . Industry and employment • Access to amenities opportunities • Housing affordability . Cultural heritage and • Demographic shifts community character • Housing affordability Preservation and 0 Good governance . Diminishing enhancement of cultural . Demographic shifts • Safety and security community character heritage and community and housing character affordability • Increased access to . Governance and amenities public participation . Greater housing affordability . Safer and healthier communities . Council accountability m 0 ;3. D U > v0 o3 ; � C) -• w DOMINANT VISIONING THEMES • Individual community character • Comprehensive and balanced • Forward thinking • Strong value system • Language • Emphasis on communities • Social, environmental, and economic focus • Implementation tools • Sustainability • Transportation • Infrastructure • Economic base • Existing assets 0 rn 0 � D o � DD N Attachment 3 To PSD-107-08 CLARINGTON OFFICIAL PLAN REVIEW COMMUNITY CONSULTATIONS SUMMARY October 2008 Planning Services Department Community Planning and Design Branch TABLE OF CONTENTS INTRODUCTION........................................................................... 1 COMMUNITY CONSULTATION SESSIONS ............................... 3 TWHAT DO YOU ENJOY ABOUT YOUR COMMUNITY?T .................................. 3 THOW HAS CLARINGTON CHANGED IN THE PAST 10 YEARS?T..................... 7 WHAT CHANGES WOULD MAKE CLARINGTON EVEN BETTER?.......................10 WHAT SETS CLARINGTON APART FROM OTHER COMMUNITIES?...................15 TWHAT ISSUES NEED TO BE ADDRESSED IN THIS OFFICIAL PLAN REVIEW?T1 S VISION CONSULTATION SESSIONS....................................... 22 TWHAT DO YOU LIKE ABOUT THE CURRENT VISION?T ................................22 TWHAT WOULD YOU LIKE TO CHANGE?T..................................................23 WHAT DO YOU THINK IS MISSING AND WOULD LIKE TO ADD TO THE VISION?T 25 CONCLUSION ............................................................................ 27 APPENDIX A: LISTING OF CONSULTATION SESSIONS....... 31 APPENDIX B: TABLE OF COMMUNITY THEMES................... 32 APPENDIX C: TABLE OF VISIONING THEMES ...................... 33 866 TABLE OF FIGURES Figure1: Clarington Open Space...................................................................................................................................3 Figure2: Bowmanville Creek.........................................................................................................................................3 Figure3: Clarington Farmland.......................................................................................................................................4 Figure4: Heritage Plaque..............................................................................................................................................4 Figure5: Heritage Mural................................................................................................................................................4 Figure6: Downtown Bowmanville..................................................................................................................................4 Figure7:Community Festival........................................................................................................................................5 Figure 8:Shopper Drug Mart on Longworth Avenue......................................................................................................5 Figure 9: Newcastle Recreation Facility.........................................................................................................................5 Figure 10:Larger Homes on Larger Lots.......................................................................................................................5 Figure11:Crossing Guard.............................................................................................................................................6 Figure 12: Residential Development..............................................................................................................................7 Figure13:"Big Box'Development.................................................................................................................................7 Figure 14:Subdivision Encroaching on Farmland.........................................................................................................7 Figure 15:Greenfield Development...............................................................................................................................8 Figure 16:Ongoing Construction to Support Growth.....................................................................................................8 Figure 17: New Development to Support Growth ..........................................................................................................8 Figure 18:Westbound Traffic Congestion......................................................................................................................8 Figure 19: Kingsway Arms Retirement Centre...............................................................................................................9 Figure20:"Big Box"Growth ..........................................................................................................................................9 Figure21:Clarington Transit.........................................................................................................................................9 Figure22: Bowmanville Mall Expansion........................................................................................................................9 Figure 23: Sustainable Transportation.........................................................................................................................10 Figure24:Wind Energy...............................................................................................................................................10 Figure25: Solar Panels...............................................................................................................................................10 Figure26: Sprawling Development..............................................................................................................................11 Figure27: Protected Countryside................................................................................................................................11 Figure28: Highway 401...............................................................................................................................................11 Figure29: Bowmanville Park and Ride........................................................................................................................11 Figure30: Clarington Toyota.......................................................................................................................................12 Figure31: St. Marys Cement.......................................................................................................................................12 Figure 32: Rehabilitated Castle Hotel..........................................................................................................................12 Figure33:Streetscaping Features...............................................................................................................................12 Figure34:Visual Arts Centre.......................................................................................................................................13 Figure35:Waterfront Trail...........................................................................................................................................13 Figure 36: Construction of Townhouses......................................................................................................................13 Figure37:Apartment Buildings....................................................................................................................................13 Figure38: Curb Extension...........................................................................................................................................14 Figure39:Council Chambers......................................................................................................................................14 Figure40:Access to Green Space..............................................................................................................................15 Figure41: Clarington Farm..........................................................................................................................................15 Figure42: Downtown Newcastle..................................................................................................................................15 Figure43: Downtown Orono........................................................................................................................................16 Figure44: Prices'Country Market................................................................................................................................16 Figure 45: Longworth Avenue Townhouses.................................................................................................................16 Figure46:Apartment Building .....................................................................................................................................16 Figure 47: Clarington Municipal Administrative Centre................................................................................................17 Figure48: Renewable Energy.....................................................................................................................................18 Figure49: Hydro Tower...............................................................................................................................................18 Figure 50: Higher Density Development......................................................................................................................18 Figure51: Bowmanville GO Station.............................................................................................................................19 Figure52: Residential Pathway...................................................................................................................................19 Figure53: Darlington Nuclear......................................................................................................................................19 Figure54: Holbum Science Park.................................................................................................................................19 Figure55: Orono Gateway Sign ..................................................................................................................................20 Figure 56: Rehabilitated King Street Bridge.................................................................................................................20 Figure 57: Strathaven Retirement Residence..............................................................................................................20 Figure 58:Aspen Springs Condominiums....................................................................................................................20 Figure59: Public Meeting............................................................................................................................................21 867 INTRODUCTION The Municipality of Clarington has begun a review of its Official Plan. The Official Plan is the Municipality's key planning policy document that provides a framework to guide future land use, development, and community decisions over the next 25 years. The Ontario Planning Act requires municipalities to determine every five years if a review of their Official Plan is necessary. The existing Clarington Official Plan was approved in 1996, however over the past few years changes to Provincial legislation have had important implications for the Municipality. It is now necessary to renew the Official Plan to reflect the community's current values and aspirations. The Official Plan Review process is an opportunity for everyone to contribute their ideas over the next three years towards helping shape the future of the Municipality of Clarington. A key component of the Review process is public participation which will be achieved, in part, through community consultation sessions. These community sessions are aimed to inform the public about the project, get input on defining issues, confirm, and update the current vision and encourage ongoing participation. Their purpose is to gather ideas that will result in an updated Official Plan that will continue to: • Ensure that current needs can be met without compromising the ability of future generations to meet their own needs; • Promote a healthy community and a high quality of life for residents; and • Manage growth and development efficiently. To date, sessions have been held in six communities — Bowmanville, Courtice, Newcastle, Newtonville, Orono, and Solina — and two community groups — the Clarington Board of Trade (CBOT).'. and the Living Green Community Advisory Committee2. (see Appendix A for session dates). During each session, participants were asked to complete a questionnaire, answering the following open-ended questions: • What do you enjoy about your community? • How has Clarington changed in the past 10 years? • What changes would make Clarington even better? • What sets Clarington apart from other communities? • What issues need to be addressed in this Official Plan Review? Each question generated a wide variety of answers from which a range of appropriate themes are identified (see Appendix B for table of themes). This report provides a summary of the responses received at the community consultation sessions, organized by question and theme. .'.The Clarington Board of Trade(CBOT) provides business and economic development services in partnership with the Municipality of Clarington. ?.The Living Green Community Advisory Committee has the purpose of developing a community strategy that would include local actions, policies, programs, and projects for climate change, energy conservation, clean energy alternatives, and promoting more sustainable development practices. 1 868 The current Official Plan seeks to achieve a vision for Clarington as: • A place where each community can build on its individual character but share a common economic base and a distinct collective image; • A place for people to live, work, and play in a safe, vibrant, healthy, and prosperous environment; • A place where people, business, and government balances growth with protection, management, and enhancement of the cultural and historic landscape, natural resources and the environment. In addition to the consultation sessions, the six communities — Bowmanville, Courtice, Newcastle, Newtonville, Orono, and Solina — also participated in a discussion of the vision, as stated above. The community participants were asked the following questions: • What do you like about the current vision? • What would you like to change? • What do you think is missing and would like to add to the vision? The results from these vision consultation sessions are also summarized in this report (see Appendix C for table of vision themes). 2 869 COMMUNITY CONSULTATION SESSIONS Community consultation sessions have been held in Bowmanville, Courtice, Newcastle, Newtonville, Orono, and Solina, with the Clarington Board of Trade (CBOT) and with the Living Green Community Advisory Committee. Session participants were asked to complete a questionnaire, answering the following questions: • What do you enjoy about your community? • How has Clarington changed in the past 10 years? • What changes would make Clarington even better? • What sets Clarington apart from other communities? • What issues need to be addressed in this Official Plan Review? Responses to questions from each of the sessions were combined in order to extract the dominant themes. WHAT DO YOU ENJOY ABOUT YOUR COMMUNITY? The questionnaire began by asking participants what they enjoy about their community. Overall, Clarington residents seem to most enjoy the green space, rural atmosphere, cultural heritage, community character, access to amenities, housing affordability, and safety and security of their respective communities. Green Space ,,<.. Green spaces can be the defining features of a community and important components to a healthy environment. "No longer considered frills, green spaces are integral to intellectual and physical growth" (Hume, 2007). Thus, the Municipality of Clarington is privileged to have a vast natural system of green Figure 1: Clarington Open Space space linking its unique communities. Many participants name open spaces as what they enjoy most about their community. Clarington's clean, quiet, and wide open green spaces allow residents to hear . birds and see the stars at night, while still maintaining F easy access to and from Highway 401 and local businesses. Walking trails throughout Clarington's parklands further enhance residents' ability to enjoy the opportunity afforded by such an extensive system of green space. Figure 2: Bowmanville Creek 3 870 Rural Atmosphere "Strong rural communities are key to the health and vitality of Ontario" (OMAFRA, 2004). The rural atmosphere of Clarington sets it apart from many of the other communities making up the Greater Toronto Area (GTA). Residents report that they enjoy the "variation from urban to rural" and the quiet, peaceful Figure 3: Clarington Farmland "country feeling" that Clarington affords. Highlighted is the benefit of having a large agricultural sector with accessible local produce, yet still remaining in "close proximity to significant urban centres. Many Clarington residents place high value on living in a "close-knit" ® community that offers the tranquility of "village Living", while still being able to take advantage of the nearby urban amenities. Cultural Heritage Cultural heritage means many things to many people. Figure 4: Heritage Plaque It can encompass historically significant structures, sites, streetscapes, archaeological resources, landscapes, vistas, and ridges-lines, among other interpretations. As revealed in many questionnaire responses, Clarington residents pride themselves on living in a community that still maintains a rich and "unique cultural heritage as compared to the rest of the GTA". Residents have respect for the "depth of s' heritage" in the area and many enjoy living or working within walking distance of Bowmanville's beautiful and historic downtown. Community Character Figure 5: Heritage Mural Community character is the distinguishing physical and social quality of an area shaped by natural, cultural, and socioeconomic forces. A community with character is often accompanied by strong community ` spirit. Questionnaire responses suggest that residents credit Clarington's community character to three key attributes — small town scale, family focus, and sense of identity. Residents feel as though their community is "small enough to relate to" — people actually know their Figure 6: Downtown Bowmanville neighbours whether they live at the next house or the next street. Residents enjoy Clarington's small town 4 871 atmosphere, without the "hustle and bustle" of larger urban areas. Clarington is identified as walkable and "people sized", which allows for a strong sense of community. Clarington is perceived as a family oriented community with a charming atmosphere, friendly people, and community involvement. Many people choose to Figure 7: Community Festival reside in Clarington because their families live in the area. A sense of identity has been achieved in Clarington largely owing to the active downtowns of Bowmanville, Newcastle and Orono, which have been improved " over the years and contain unique businesses with localized personal touches. The plentiful community Q events and festivals in the area further encourage strong community spirit. Access to Amenities Figure 8: Shopper Drug Mart on Longworth Avenue The ability of residents to easily access facilities and services within a community is of key importance. Questionnaire responses reveal that Clarington residents greatly enjoy the quick access to major economic centres without actually having to live in them. Respondents are also quite content with the amenities that Clarington has to offer, including shopping, local produce, first class healthcare services, schools, and recreational opportunities such as green space, trail systems, and entertainment. Some residents can even enjoy the luxury of biking to Figure 9: Newcastle Recreation work and walking to buy groceries. Facility Housing Affordability The price of housing is a major determining factor when choosing a community in which to reside. The issue of affordability is an ongoing problem in the GTA where a great number of households pay more than 30 per cent of their income on housing. Clarington residents, however, are "privileged to enjoy lower priced homes of comparable sizes to those in other GTA municipalities". Questionnaire responses reveal that being able to afford larger homes on larger lots is Figure 10: Larger Homes on something residents particularly enjoy about Larger Lots Clarington. 5 872 Safety and Security In order to achieve a high quality of life, it is imperative for residents to feel safe and secure in their communities. Questionnaire respondents state that they "can still enjoy some measure of public safety" in Clarington due to its feeling of small town character and the helpful and friendly people living in the area. Figure 11: Crossing Guard 6 873 HOW HAS CLARINGTON CHANGED IN THE PAST 10 YEARS? When asked how Clarington has changed in the past 10 years, the majority of respondents identify changes that they perceive as being negative. Such changes include increased development, loss of farmland, population growth, local traffic congestion, demographic shifts and diminishing community character. Identified as a positive change, however, is improved access to amenities — a change that occurs as a response to many of the negatively perceived changes listed above. Increased Development According to a recent analysis of the applications for plans of subdivision in Clarington, there were over » 4,671 units in draft approved or registered plans at the end of 2007 — this represents a five to six year supply —"""noun= of housing (Municipality of Clarington, 2008). Thus, it is not surprising that residents most commonly Figure 12: Residential mention increased development as one of Clarington's Development major changes over the past 10 years. With regard to type of development, questionnaire respondents see residential subdivisions and "big box" commercial strips as the dominating trend. The rapid growth of residential subdivisions, however, is not looked upon kindly by many Clarington residents. They believe that "cookie cutter" developments are closing in on existing single dwellings and there is little new industry or infrastructure to complement this influx of residential. Citizens are concerned that Clarington is "becoming a bedroom community" for commuters. Figure 13: "Big Box" Development The increase of commercial development is perceived as both positive and negative. While many residents appreciate the increased variety of retail outlets and amenities closer to the small hamlets, some see "big box" developments as threatening to the downtowns and small local businesses. In the midst of this increased development, it is stated that Clarington has moved "too slowly with respect to transportation, supportable industry, and infrastructure". Loss of Farmland Figure 14: Subdivision Encroaching on Farmland Although the Greenbelt Plan that came into effect on December 16, 2004 identifies where urbanization should not occur in order to provide permanent 7 874 protection to rural areas and ecological features, residents are still concerned with the loss of Clarington's farmland due to increased development. Some respondents state that significant farmland has been sold or lost to the development of subdivisions and, as a result, Clarington's "air quality has suffered" considerably. Respondents also observe reductions in trees, green spaces, and public waterfront areas. Figure 15: Greenfield Development Population Growth As stated in Ontario's Growth Plan for the Greater ' Golden Horseshoe, the population in the GTA is expected to grow from 7.4 million to 10.5 million from 2001 to 2031 — a 43% increase. For Clarington, this means an estimated increase from the 2006 population of 77,800 to a population of 133,900 by 2031 (Durham Region, 2008). Clarington has already experienced rapid growth in the last decade, with a 28% increase from the 1996 population of 61,000 Figure 16: Ongoing Construction (Municipality of Clarington, 2008). to Support Growth The significant growth of Clarington is reflected in questionnaire responses where residents identify both positive and negative aspects of the increased population. Some see population growth as being "positive and progressive", partly due to an expanded tax base. Other residents see the population growth of ' the last decade as being responsible for a decline in Clarington's sense of community, the crowding of schools, the loss of jobs, and a "lack of adequate social services, especially for families in crisis". Figure 17: New Development to Support Growth Local Traffic Congestion "Traffic congestion in Ontario has spread from the largest urban centres to many smaller and medium- sized communities. No longer just a "big city" problem it contributes to lost productivity, rising costs, increased health and safety risks, and a reduced quality of life for commuters" (ORBA, 2006). In reaction to Clarington's growth, residents perceive local traffic congestion as having increased considerably in the last decade. Session participants Figure 18: Westbound Traffic reveal that they are concerned about Clarington Congestion becoming much busier, with "no significant improvements in road infrastructure". 8 875 Demographic Shifts Population growth often breeds change in the demographic make-up of a community. Residents note that over the last 10 years Clarington "has grown to include more people from cities" and of increased "cultural diversity". An aging population is also observed in some areas of the Municipality, which may Figure 19: Kingsway Arms have major implications for Clarington's employment Retirement Centre base, community services and facilities. Diminishing Community Character Rapid expansion can leave communities at risk of losing their identity. Some residents have noted that Clarington's community character has lessened over the last decade due to the Municipality's rapid growth. Questionnaire responses reveal that Clarington is "becoming more urban and beginning to lose its identity" along with its architectural heritage. "Big box" growth has led to the loss of small local businesses Figure 20. "Big Box" Growth and a lessening "sense of community". Improved Access to Amenities "Denser development leads to a much stronger business case for both public (e.g., community centers, parks) and private (e.g., supermarkets, coffee shops) amenities and programs. It also fosters a public realm that is able to generate high-quality activities that encourage the interaction of neighborhood residents" (Holland & Toderian, 2008). Of all Clarington's major changes over the last decade, Figure 21: Durham Transit improved access to amenities and programs is perceived by questionnaire respondents as the most positive. Clarington's rapid growth has allowed for "better transit throughout the Municipality", improved retail and business opportunities, enhanced medical services, „�. more recreational facilities and programs, and natural trails which have opened up access to valley lands. "Strong growth in the energy sector and a more positive image about nuclear energy" has also made Clarington more appealing in recent years. Figure 22: Bowmanville Mall Expansion 9 876 WHAT CHANGES WOULD MAKE CLARINGTON EVEN BETTER? In response to being asked to list the changes that would make Clarington even better, session participants identify options that include planning for sustainability, controlled growth, transportation improvements, industry and employment opportunities, preservation and enhancement of cultural heritage and community character, increased access to amenities, greater housing affordability, safer and healthier communities, and council accountability. Planning for Sustainability Sustainability means meeting the needs of the present without compromising the ability of future generations to meet their own needs. Environmental sustainability seems to be of key importance to Clarington residents who indicate that having a plan for sustainability would make the Municipality even better. "A sustainable Figure 23: Sustainable community needs to be structured into complete, well- Transportation connected, mixed-use neighbourhoods that allow residents to work, live, play, shop, and learn within a convenient walking or transit distance" (ibid.). Residents' suggestions for "taking leadership as a green community" include brownfield development rather than greenfield, eco-friendly housing, more green space and pedestrian linkages, the use of solar or wind power technology, and improved access to buying local produce through the maintenance and enhancement of Clarington's agricultural base. Respondents also suggest "taking a lead on sustainable living programs", such as improved recycling programs or educational programs to Figure 24: Wind Energy overcome any fear of growth and change. One respondent states their interest in the Brookhill Neighbourhood project as it incorporates sustainable neighbourhood principles; however there is still concern regarding the project's depletion of farmland. The point is raised that Clarington is currently "one of the leading producers of cleaner energy in the GTX and one session participant believes that an incinerator should not be built in the Municipality because of its perceived negative environmental uv, '> implications. ,+; r Figure 25: Solar Panels 10 877 Controlled Growth Controlled growth or "Smart Growth", as stated by the Smart Growth Canada Network, encompasses "the idea of managing urban growth to reduce �+ environmental impacts, make cities more socially inclusive and more efficient to build and maintain" (2007). This model of growth comes as a reaction to Figure Sprawling urban sprawl, which is the term given to identify the Development uncontrolled growth of urban and suburban developments. Residents believe that slowing down residential growth v ` to allow infrastructure to catch up will help make K- Clarington a better community. One questionnaire respondent cleverly suggests that Clarington should grow at a rate that can be absorbed by the community and not at a rate that absorbs the community. Residents desire a "clear definition between urban and �� -- rural land use", without compromising the existing farmland with sprawling developments. Figure 27: Protected Countryside Transportation Improvements As stated by Ontario's Minister of Transportation, "safe, efficient and integrated transportation infrastructure supports economic investment, spurs job creation, preserves the environment and contributes to a better quality of life" (MTO, 2001). Residents similarly feel that an improved local transportation system will enhance Clarington's quality of life. Transportation improvements for the Municipality's road network and public transit systems are suggested Figure 28: Highway 401 by questionnaire respondents. In response to the traffic congestion Clarington currently experiences, residents desire better traffic flow by means of improving the existing road infrastructure. Suggestions include improvements to Bowman& the Highway 2 corridor, a bypass of downtown ParkandR* ?nW Bowmanville, "arterial roads without schools to facilitate easy north/south transportation across town", and "upgraded road works for feeders to the Highway 407 extension". It is also suggested that the Highway 407 extension be built further north. Figure 29: Bowmanville Park and Ride 11 878 In terms of public transit, questionnaire respondents desire improvements for the local bus system, as well as for GO Transit. Most desired is the extension of the GO Train to Clarington, though also suggested is a GO Bus service to Newtonville and better parking throughout the Municipality for GO commuters. Other forms of sustainable transportation proposed include Figure 30: Clarington Toyota bike lanes and pedestrian pathways. Industry and Employment Opportunities According to Statistics Canada, the total population of Clarington residents participating in the labour force in 2006 was 40,115. Of this population, however, only 11,370 (28%) worked in Clarington, leaving 25,140 (63%) residents commuting to jobs held outside of Municipal boundaries (this excludes those 3,605_ with no fixed workplace address) (2007). Considering this data, it is not surprising that questionnaire respondents Figure 31: St. Marys Cement believe that increased industry and employment opportunities would make Clarington a better place to live. Overall, respondents are in support of less commuting and suggest that Clarington "encourage more outside investment" to allow for economic growth and new industry. It is also suggested that the Municipality "develop energy and employment parks to improve the local job and tax bases". Preservation and Enhancement of Cultural Heritage and Community Character Figure 32: Rehabilitated Castle Clarington residents are proud to live in a community Hotel with character and a rich cultural heritage. However, now and in the past, new developments have replaced historic buildings and previously open agricultural areas, drawing activity away from the traditional town centres. As a result, the Municipality is threatened with losing its character. In order to make Clarington even better, questionnaire respondents recommend that cultural heritage and community character be preserved and further enhanced through various means. Figure 33: Streetscaping Residents' suggestions include the enhancement of Features traditional downtown neighbourhoods and business districts to "protect historical values" and achieve "a 12 879 thriving downtown"; a "focus on preserving existing community attributes" such as the waterfront, and providing opportunities for "more arts, culture and passive recreation" through enhanced walkability and more community squares. Respondents also suggest that "more thought should be given to appearance" — for example, the strength Figure 34: Visual Arts Centre and identifiable character of Clarington's individual communities should be maintained via gateways and visual cues, and the image of the Municipality from the 401 should be considered. Increased Access to Amenities POW Having amenities easily accessible within a community J is an important indicator of quality of life. Generally, 1 people desire "communities where housing, jobs, schools, and shopping are all easily accessible with no commuting required". Questionnaire respondents Figure 35: Waterfront Trail suggest that improved access to amenities would make Clarington a better place to live. Residents would like to see well-designed, mixed use neighbourhoods that are "denser" and "allow for easier access via foot and bike to amenities" such as shopping, school, work, parks, and waterfront or beach areas (particularly in Courtice). In terms of amenities, Clarington residents are interested in more "recreation, theatres, and parks". Greater Housing Affordability Figure 36: Construction of The residents of Clarington are generally privileged to Townhouses enjoy affordably priced housing in a great location; however they reveal that more affordable housing could make their community better. Questionnaire respondents suggest that the Municipality should be dedicated to maintaining a stable housing stock and housing prices. More choice in accommodation for seniors (e.g., not for profit housing) is also desired. Though good quality mixed residential housing (e.g., single, semi-detached, townhouses) is advocated for, some residents also express their desire to keep high- rise apartments or condominiums to a minimum. Figure 37: Apartment Buildings 13 880 Safer and Healthier Communities As mentioned previously, quality of life is greatly improved when residents feel safe and secure in their community. For Clarington residents, achieving this feeling of safety would involve provisions for "better lighting in parks", improved "community policing", a Figure 38: Curb Extension "new fire hall in Newcastle", and the widening of secondary roads "to allow people to walk and bicycle more safely". The residents of Clarington also feel that healthier communities would improve quality of life in the Municipality. This could be achieved through better access to healthcare (e.g., "bringing back maternity ward and hospital expansion") and more opportunities for fitness in under serviced areas of the community (e.g., north Bowmanville). Council Autonomy and Public Engagement The Municipality of Clarington's corporate mission is ,, xr "to provide essential infrastructure and quality services .i to our community stakeholders through leadership, Fs. accountability and respect". Questionnaire respondents are interested in seeing more self governing from Clarington's Council and concern �""'�■ about the impact of Provincial and Regional directives Figure 39: Council Chambers (e.g. intensification). Also desired is continued public involvement in important processes such as this Official Plan Review. 14 881 WHAT SETS CLARINGTON APART FROM OTHER COMMUNITIES? When asked what sets Clarington apart from other communities, respondents identify mainly positive characteristics. The dominant themes established are an abundance of green space, an urban and rural mix, small town character, access to amenities, housing affordability, and good governance. Many of these attributes are previously identified as what residents enjoy most about their communities. Abundance of Green Space Clarington is advantaged to enjoy a great abundance of green space. Residents state that Clarington's wealth of green space sets it apart from other communities. Many of the Municipality's "significant natural features" and agricultural lands can be found throughout the Greenbelt and Oak Ridges Moraine Figure 40: Access to Green policy areas. Lake Ontario's "extensive waterfront" Space also comprises some 37 kilometres of wetlands, meadows, forests, bluffs, and beaches. These beautiful open spaces offer residents an accessible and clean natural environment with "less smog and congestion" than many other areas in the GTA. Urban and Rural Mix Clarington's unique "mix of urban and rural" communities allows "balanced growth" and sets it apart from other areas in the GTA. The urban areas, mainly found along the lakeshore, are bounded by considerable rural and agricultural lands, yet still in Figure 41: Clarington Farm close proximity to other major economic centres. Residents also note that the urban communities in Clarington have "lower density neighbourhoods" than do the rest of Durham Region's urban areas. One questionnaire respondent, however, identified Clarington as "neither urban, suburban nor rural", having no traditional development pattern and thus making it "difficult to call a community". Small Town Character The small town character of Clarington makes it distinct from other places in the GTA. Particularly unique are the small communities within the Municipality (e.g., Bowmanville, Newcastle, Orono, Figure 42: Downtown Newcastle etc.) that "each have their own personality yet blend 15 882 together to make one larger community". Residents believe that the small town feeling is brought out by Clarington's friendly environment, cultural heritage, community spirit, and unique festivals. ii One questionnaire respondent states their belief that, when compared to communities to the east, Clarington has less culture — though it is also revealed that the Figure 43: Downtown Orono people of Clarington are still very involved in their community's culture. Session participants further mention that, unlike several other GTA municipalities, Clarington is not yet a bedroom community — it remains an "industry" town owing to the success of the Ontario Power Generation Darlington site and St. " Mary's Cement. Access to Amenities A key characteristic that distinguishes Clarington from other communities is its access to amenities. Figure 44: Prices' Country Market Residents can enjoy a rural environment with the perks of green space and "local produce", while still maintaining access to an extensive transportation system and major economic centres. Within municipal borders, essential social facilities (e.g., schools, healthcare, etc.), commercial and recreational opportunities are also easily accessible. Housing Affordability ' l Affordable housing is a quality that sets Clarington apart from other communities in the GTA. According to questionnaire respondents, Clarington offers "more Figure 45: Longworth Avenue affordable homes" when compared to other Townhouses municipalities to the west. In fact, it was reported in a Globe and Mail article in August that while Clarington's "western neighbours — Ajax, Whitby, and Pickering — have struggled to find new land to develop for low-rise homes, Clarington and Oshawa remain the only municipalities in Greater Toronto where new-home buyers can purchase a detached house for under $350,000" (Raymaker, 2008). Figure 46: Apartment Building 16 883 ��- Good Governance Some questionnaire respondents believe that the governance in Clarington distinguishes it from other communities. The Municipality is recognized as being a well governed area with open and responsive officials. There is "willingness on everyone's part" to make Clarington a balanced community and residents Figure 47: Clarington Municipal are hopeful that through participation there will be an Administrative Centre opportunity for public desires to be reflected. 17 884 WHAT ISSUES NEED TO BE ADDRESSED IN THIS OFFICIAL PLAN REVIEW? The final question asked session participants to identify the issues that they think need to be addressed in this Official Plan Review. Major issues revealed include sustainability and growth management, transportation and accessibility, industry and employment, cultural heritage and community character, demographic shifts and housing affordability, and governance and public participation. Sustainability and Growth Management In response to the negative impacts of urban sprawl (e.g., depletion of farmland, threat to water and energy supply, pollution, traffic congestion, big box developments, suburbs, run-off, etc.) questionnaire respondents identify the topics of sustainability and growth management as being essential for Figure 48: Renewable Energy consideration in the Official Plan Review. "Sustainability must become a primary goal of public policy if we want to ensure the long-term health of communities" (Jepson, 2007). Residents suggest that policies should be refined to better encourage sustainable development in Clarington. This would include enhanced policies for renewable energy (i.e., source in new methods through "changes in zoning regulation"), air quality, public transportation, waste disposal, green building practices, sustainable health and community service improvements, the preservation of natural spaces (e.g., wetlands, sensitive areas, bio-regional support Figure 49: Hydro Tower systems, waterfront, etc.), and the long-term planning and "preservation of agriculture as a sustainable industry". With particular regard to growth management as a form of sustainable planning, session participants suggest that Clarington's Official Plan also include policies for controlled growth, brownfield development, intensification, high density housing in downtown areas and less "big box" development. Some respondents, however, are against high density developments and request that the traditional low density lot sizes of Clarington be maintained to avoid creating a "large city feel" in the area. Also requested Figure 50: Higher Density is the removal of Greenbelt restrictions from Development Bowmanville to the new Highway 407 extension and/or 18 885 compensation for Greenbelt land. Other important issues to consider are the short- and long-term impacts this type of development will have on Clarington. Respondents suggest generating "scenarios that review the way the future may develop". Figure 51: Bowmanville GO Transportation and Accessibility Station As reported by Metrolinx, "outside of the City of Toronto, transit use, walking, and cycling drop markedly to less than seven per cent of all trips. Most suburban neighbourhoods were designed on the assumption that the car would be people's primary, or even sole, means of getting around" (2008). Clarington residents have reasonably expressed concern over automobile dependence and local traffic congestion, thus transportation and accessibility are issues that need to be addressed in the Official Plan Review. Questionnaire respondents identify the need to Figure 52: Residential Pathway incorporate policies that encourage the means for transportation that is not car dependant, including having "road allowances wide enough to allow for sidewalks and bike lanes", pedestrian pathways, and "improvements in local and Region wide public transit" (e.g., GO Transit expansion). It was also suggested by i• �"; . some participants that the management of Highway 407 and the access to Highway 401 be addressed during the Review process. Industry and Employment Figure 53: Darlington Nuclear "Rural and small town places across Canada face crises as they struggle with sustainability and viability" (Halseth, 2008). Concerns have been raised over Clarington's lack of local employment opportunities and questionnaire respondents clarify the need to address the issue in the Official Plan Review. Suggested are policy changes that will "attract higher profile employers" in a variety of sectors (e.g., semi- industrial, light industrial, health, science, service, commercial, agriculture, etc.), thus encouraging Clarington's independence and preventing the progression of a "bedroom community". Also Figure 54: Holburn Science Park suggested is the creation of "scenarios for the immediate future" (e.g., 2 and 5 years) relating to the 19 886 economy and the changing times (e.g., impacts of General Motors shutdown and oil prices on commuting). Cultural Heritage and Community Character �s As a community expands and populates, it becomes increasingly important to preserve its heritage and Figure 55: Orono Gateway Sign maintain a unique identity. The residents of Clarington believe that cultural heritage and community character are issues that should be addressed during the Official Plan Review process. Concern has been expressed over the loss of built and natural heritage features and community identify. Residents recommend that through this review process the Municipality identify policies to ensure that community heritage and character are respected, preserved, and enhanced. Suggestions include provisions for "keeping heritage areas intact", designing places to work as well as live, enabling service sector opportunities (e.g., places of Figure 56: Rehabilitated King worship, service clubs, volunteer arrangements, etc.) Street Bridge and encouraging more community-focused events and festivals. Also considered should be "how Clarington integrates into Southern Ontario" and what future ,.� image is desired (i.e., traditional v. Wal-mart). Demographic Shifts and Housing 1 Affordability An article in the Wall Street Journal suggests that "rising affordability concerns in some home and rental markets remain a challenge...but with more Figure 57: Strathaven Retirement immigration and people living alone, demographic Residence shifts are pressing developers to reconsider what's worked in the past" (Gerencher, 2006). Questionnaire responses reveal that demographic shifts and housing affordability are significant issues that need to be addressed during the Official Plan Review process. As demographic shifts occur — particularly the aging of &MMOja the population — the changes will need to be r accommodated in the design of Clarington and, -- therefore, should be reflected in Official Plan policies. rlh6h A related issue is the stress of finding affordable housing, which is most often borne by retired seniors Figure 58: Aspen Springs and young families buying their first homes. Residents Condominiums believe that this issue should be addressed by 20 887 incorporating appropriate provisions for mixed income housing and "senior living" facilities in response to anticipated changes in demographics. Governance and Public Participation Though many questionnaire respondents state that they appreciate Clarington's current level of Figure 59: Public Meeting governance, it is also disclosed that governance and public participation could be further improved and, thus, should be addressed in the Official Plan Review. Issues that residents feel need to be considered include "ease of access to the politicians", the effective management of "multiple communities and multiple/duplicate servicing requirements" (e.g., fire services, libraries, recreation facilities, etc.) and the coordination of timelines with the Regional Official Plan. It is also believed that "public input needs to be further encouraged" and actively taken into account. 21 888 VISION CONSULTATION SESSIONS "Community visioning is simply a process through which a community imagines the future it most desires and then plans to achieve it" (Ames, 1997). Clarington's current Official Plan seeks to achieve a vision for the Municipality as: • A place where each community can build on its individual character but share a common economic base and a distinct collective image; • A place for people to live, work, and play in a safe, vibrant, healthy, and prosperous environment; • A place where people, business, and government balances growth with protection, management, and enhancement of the cultural and historic landscape, natural resources, and the environment. During consultation sessions, each community was also asked to participate in a visioning exercise, answering the following questions: • What do you like about the current vision? • What would you like to change? • What do you think is missing and would like to add to the vision? "Through visioning, citizens come together to create a shared image of their preferred future" (ibid). The results of Clarington's visioning sessions are summarized in terms of dominant themes. These themes will be of great significance in improving Clarington's current vision because residents "will be more likely to support what they help to create" (The Planning Center, 2001). WHAT DO YOU LIKE ABOUT THE CURRENT VISION?. According to Booher, successful visioning requires members of a community to "build consensus on a description of the community's desired future and on actions to help male goals for the future a reality" (2004). When asked what they like about the current vision, session participants generally believe that the current vision includes "good general principles" that are "not too hard to read and understand", but "will take a lot of work to fulfill". Participants also express their appreciation for the opportunity of public involvement. In particular, there are four main themes that residents identify as what they like about the current vision: it recognizes individual community character, it is comprehensive and balanced; it is forward thinking; and it presents a strong value system. Individual Community Character Many residents appreciate that the current vision recognizes the individual character of communities within the larger Municipality of Clarington. They like 22 889 that there is a focus on "maintaining each community's identity", while still allowing for "some growth in all communities". Comprehensive and Balanced Several session participants describe the current vision as being "comprehensive", "inclusive", and "all encompassing". They like that the vision "balances" live, work, and play, as well as economic, social, and environmental factors (e.g., farmland preservation, culture and heritage, natural resources, controlled growth, etc.) Forward Thinking Respondents admire that the current vision is "forward thinking". They believe that the vision is "ahead of its time for 1996" and that it effectively "fits current thinking". Strong Value System Residents appreciate that the current vision "presents a strong value system" and "caters to a responsible image". The vision is described by respondents as "noble", "idealistic", "hopeful", and "people focused". They state that "all three points have merit" and elicit a "feeling of safety" for readers. WHAT WOULD YOU LIKE TO CHANGE? This review process allows the public to have significant input in changes made to Clarington's Official Plan. When asked what they would like to change about the current vision, respondents indicated that they would like to see changes in the vision's language; it's emphasis on communities; and it's social, environmental, and economic focus. However, some residents feel that the vision doesn't need to be changed, but rather the Official Plan's implementation tools need to be enhanced. Language Many session participants would like to change the language of the current vision statement. There are, however, two conflicting views — some respondents state that the vision is "long" and "wordy", while others see the vision as being "vague" and "elusive". Those who believe the vision is "wordy" desire a less specific, "simple vision for everyone to understand". One resident states that "the third point seems too specific for a vision statement" and suggests that "it could be a guiding principle instead". 23 890 The respondents who believe that the language is too vague would like the vision to be "more specific" and to include "more detail". One resident notes that the points "dance around a number of buzz words" making the language unclear and difficult to comprehend. They suggest that the wording be corrected for everyone to understand. Emphasis on Communities Session participants have conflicting views regarding the vision's emphasis on communities, and thus contradictory changes are suggested. Some respondents desire a vision that is "more reflective of the whole" and "not just individual communities". They suggest an enhanced focus on a united and shared Municipality. Other respondents, however, would like to see "more emphasis on the identity" of the "individual communities" in a vision that focuses on the maintenance and enhancement of their unique character. Social, Environmental, and Economic Focus Residents would like to see the vision changed to include a stronger focus on social, environmental, and economic resources. In terms of social resources, respondents desire an increased emphasis on "health" and "educational support", "recreational facilities", lifestyle changes, and affordable housing — especially for "young families". Respondents would also like the vision to have a stronger emphasis on environmental and agricultural protection. Regarding economic resources, residents would like the vision to incorporate "more details" pertaining to "economic development", "industry", and the local employment base. Implementation Tools A few residents reveal that they would change nothing about the vision at this time; however, some feel that the current vision "only looks good on paper" and have concerns over "how" the vision will actually be achieved. One participant suggests that "rather than changing the vision, acquire tools, partnerships (e.g., with organizations, builders, developers, and investors, etc.), and incentives to implement it". Some respondents state that the effective implementation of the current vision also requires "a responsible, accountable, trustworthy government" and public participation in planning. 24 891 WHAT DO YOU THINK IS MISSING AND WOULD LIKE TO ADD TO THE VISION? "Successful visioning efforts address all aspects of a community, recognizing the interrelatedness of land use, economy, community health, and so forth" (Altman & Morse, 2008). Session participants were asked to identify what aspects they think are missing and would like to add to Clarington's current vision. Participants indicate that the topics of sustainability, transportation, infrastructure, economic base, and existing assets are missing from the vision and should be added when it is reviewed. Sustainability Respondents feel that the concept of sustainability is missing from the current vision. They believe that the vision should include a "statement about leadership in sustainable living" touching on "long term sustainability" in the face of global climate change, peak oil, Greenbelt, etc. Residents state that the vision needs to "address newer ideas", including references to brownfield development, green building practices, "energy conservation and efficiency", "renewable energy sources", mixed use neighbourhoods, and the concept of "lifestyle balance". Also desired are "more specific plans to reach each goal" (e.g. energy conservation through working from home and the issue of internet availability in rural areas). Transportation As declared by session participants, the topic of transportation is missing from the current vision statement. Many residents feel that Clarington's vision should include a reference to transport throughout the Municipality. "Increased public transit", "active transportation", and "access to amenities" were listed as important points to be considered when improving the vision. Infrastructure Session participants reveal that the issue of infrastructure is also missing from the Municipality's current vision. They suggest that the vision include a statement about the need for infrastructure, services, and facilities to "keep up with the growth" and change of Clarington. Economic Base Residents believe that Clarington's current vision lacks focus on the economy and should be improved to emphasize the need to expand the Municipality's economic base. They suggest that the vision give reference to increasing industry and employment opportunities in order "to support the service based community". 25 892 Existing Assets Respondents feel that the current vision is missing mention of Clarington's existing assets (e.g. "landmarks", "conservation areas", "Ganaraska Forest", "Long Sault", "Enniskillen", "agricultural diversity", "built heritage", community identity, etc.). They believe that these assets should be referenced in the vision as a way to "attract people to the area" (e.g. "agri-tourism"). Many residents enjoy the "small community feeling" of Clarington's individual communities and would like to take advantage of this in creating an "identity" for Clarington as a whole. 26 893 CONCLUSION In order to make informed, community driven decisions during the current Official Plan Review process, the Municipality of Clarington has held consultation sessions with six communities — Bowmanville, Courtice, Newcastle, Newtonville, Orono, and Solina — and two community groups — the Clarington Board of Trade (CBOT) and the Living Green Community Advisory Committee. Questionnaires were completed and generated a wide variety of answers from which a range of appropriate themes were identified. The questionnaires reveal the following: • What do you enjoy about your community? • Green space; • Rural atmosphere; • Cultural heritage; • Community character; • Access to amenities; • Housing affordability; and • Safety and security. • How has Clarington changed in the past 10 years? • Increased development; • Loss of farmland; • Population growth; • Local traffic congestion; • Demographic shifts; and • Diminishing community character. • What changes would make Clarington even better? • Planning for sustainability; • Controlled growth; • Transportation improvements; • Industry and employment opportunities; • Preservation and enhancement of cultural heritage and community character; • Increased access to amenities; • Greater housing affordability; • Safer and healthier communities; and • Council accountability. • What sets Clarington apart from other communities? • Abundance of green space; • Urban and rural mix; • Small town character; • Access to amenities; • Housing affordability; and • Good governance. • What issues need to be addressed in this Official Plan Review? • Sustainability and growth management; • Transportation and accessibility; • Industry and employment; 27 894 • Cultural heritage and community character; • Demographic shifts and housing affordability; and • Governance and public participation. The Municipality has also held visioning sessions with the six communities, generating a number of comments about Clarington's current vision. The visioning sessions reveal the following: • What do you like about the current vision? o Individual community character; o Comprehensive and balanced; o Forward thinking; and o Strong value system. • What would you like to change? • Language; • Emphasis on communities; • Social, environmental, and economic focus; and • Implementation tools. • What do you think is missing and what would you like to add to the vision? o Sustainability; o Transportation; o Infrastructure; o Economic base; and o Existing assets. The responses to these important questions will assist Municipal staff in determining which direction Clarington will take when looking ahead to the next 25 years. 28 895 REFERENCES Altman & Morse, "Creating Their Own Futures: Community Visioning and North Carolina Local Governments," Popular Government(2008). 23. Ames. (1997). Community Visioning: Planning for the Future in Oregon's Local Communities. Retrieved October 1, 2008 from: http://www.design.asu.edu/apa/proceedings97/ames.html Booher, "Collaborative Governance Practices and Democracy," National Civic Review 93 (2004): 36. Durham Region. (2008). Growing Durham:Appendices— Draft Recommended Scenario and Policy Directions Report. Retrieved September 25, 2008 from: http://www.region.durham.on.ca/growthplan/Durham Appendices_09.18.08.pdf Gerencher. (2006, November 7). Generation X May Boost Sagging Real-Estate Market. The Wall Street Journal, MarketWatch, hftp://www.realestatejournal.com/buysell/markeftrends/20061107- gerencher.html?refresh=on (accessed on September 22, 2008). Halseth. (2008). Canada Research Chair in Rural and Small Town Studies. (University of Northern British Columbia). Retrieved September 22, 2008 from: http://web.unbc.ca/geography/facu Ity/g reg/research/research chair.htm Holland & Toderian. (2008, April 28). The Case for Density in Sustainable Cities. Planetizen, Community/Economic Development, http://www.planetizen.com/node/30970 (accessed on September 22, 2008). Hume. (2007, July 13). Why parks are important. The Toronto Star, Columns, http://www.thestar.com/News/article/235503 (accessed on September 19, 2008). Jepson. (2007, February 5). Incorporating Sustainability into Community Development. Planetizen, Op-Ed, http://www.planetizen.com/node/22756 (accessed on September 19, 2008). Metrolinx. (2008). Sustainable Transportation:An Overview. Retrieved September, 19, 2008 from: http://www.metrolinx.com/docs/l/WhitePapers NVhitePaperBrochureMay08f.pdf Ministry of Municipal Affairs and Housing (MMAH). (2005). Greenbelt Plan. (Government of Ontario: Queen's Printer for Ontario). Retrieved September 15, 2008 from: http://www.mah.gov.on.ca/Assetl277.aspx Ministry of Public Infrastructure Renewal (MPIR). (2006). Places to Grow: Growth Plan for the Greater Golden Horseshoe. (Government of Ontario: Queen's Printer for 29 896 Ontario). Retrieved September 15, 2008 from: http://www.placestogrow.ca/images/pdfs/fplan-eng-web-all.pdf Ministry of Transportation Ontario (MTO). (2001). Ministry of Transportation Business Plan 2001-2002. (Government of Ontario: Queen's Printer for Ontario). Retrieved September 17, 2008 from: http://www.mto.gov.on.ca/english/about/bplan/2001_02.htm Municipality of Clarington (2008). Official Plan Review: An Introductory Discussion Paper. (Planning Services Department). Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). (2004). Growing Strong Rural Communities— a Consultation Paper(Draft June 2004). (Government of Ontario: Queen's Printer for Ontario). Retrieved September 19, 2008 from: http://www.omafra.gov.on.ca/english/rural/rural plan/rural plan cslt.htm Ontario Road Builder's Association (ORBA). (2006). Municipal Roads and Traffic Congestion. Retrieved September 19, 2008 from: http://www.orba.org/lib/db2file.asp?fileid=1086 Raymaker. (2008, August 29). Detached home prices lowest in Durham. The Globe and Mail, Arts, http://www.theglobeandmail.com/servlet/story/LAC.20080829.DIGS29/TPStory/T PEntertainment/Ontario/ (accessed on September 18, 2008). Smart Growth Canada Network (SGCA). (2007). Useful Research. Retrieved September 16, 2008 from: http://www.smartgrowth.ca/research—e.html Statistics Canada. 2007. Ottawa, Ontario. (table). 2006 Community Profiles.. 2006 Census. (Ottawa: Statistics Canada Catalogue). http://www12.statcan.ca/english/census06/data/profiles/community/Details/Page. cfm?Lang=E&Geo1=CSD&Code1=3518017&Geo2=PR&Code2=35&Data=Count &SearchText=Clarington&SearchType=Beg ins&SearchPR=01&B1=All&Custom= (accessed September 16, 2008). The Planning Center. (2001). Growth Visioning for Sustaining a Livable Region: Visioning Design Process. (Southern California Association of Governments: RFQ #01-117). 30 897 APPENDIX A: Listing of Consultation Sessions Living Green Community Advisory Committee Open House Courtice June 10, 2008 Open House and Vision Consultation June 10, 2008 Clarington Board of Trade Open House June 12, 2008 Newtonville Open House and Vision Consultation June 16, 2008 Orono Open House and Vision Consultation June 17, 2008 Newcastle Open House and Vision Consultation June 25, 2008 Solina Open House and Vision Consultation June 26, 2008 Bowmanville -Open House and Vision Consultation 31 898 APPENDIX B: Table of Communitv Themes . Green space • Rural atmosphere • Cultural heritage • Community character • Access to amenities • Housing affordability • Safety and security • Increased development • Loss of farmland • Population growth • Local traffic congestion • Demographic shifts • Diminishing community character • Planning for sustainability • Controlled growth • Transportation improvements • Industry and employment opportunities • Preservation and enhancement of cultural heritage and community character • Increased access to amenities • Greater housing affordability • Safer and healthier communities . Council accountability • Abundance of green space • Urban and rural mix • Small town character • Access to amenities • Housing affordability • Sustainability and growth management • Transportation and accessibility • Industry and employment • Cultural heritage and community character • Good governance . Demographic shifts and housing affordability • Governance and public participation 32 APPENDIX C: Table of Visionina Themes WHAT .. YOU LIKE ABOUT WHAT WOULD YOU LIKE TO CHANGE? .. YOU THINK IS MISSING AND WOULD CURRENT VISION? LIKE . . .. . THE VISION? • Individual community character • Language • Sustainability • Comprehensive and balanced • Emphasis on communities • Transportation • Forward thinking • Social, environmental, and . Infrastructure economic focus • Strong value system . Economic base • Implementation tools Existing assets 33 • 1 � n ar Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, October 20, 2008 Report#: PSD-108-08 File No's: A2008-0030 & A2008-0031 By-law#: Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF OCTOBER 9, 2008 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-108-08 be received; 2. THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on October 9, 2008 for application A2008-0030 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation; and 3. THAT Council concurs with the decisions of the Committee of Adjustment made on October 9, 2008 for application A2008-0031 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: Reviewed b .Da id rome, M.C.I.P., R.P.P. Franklin Wu, Director of Planning Services Chief Administrative Officer 14 October 2008 MK*sn CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 899002 REPORT NO.: PSD-108-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISIONS OF COMMITTEE OF ADJUSTMENT FOR OCTOBER 9, 2008 Staff Application Number Recommendation Decision of Committee Approve in part & A2008-0030 —Deny in part Approved with conditions A2008-0031 Approve Approved 1.2 Application A2008-0030 was filed to permit the construction of an attached carport by increasing the maximum permitted total lot coverage for all accessory structures from 40% to 64% of the existing main building total floor area and by reducing the minimum required northerly interior side yard setback from 1.2 metres to 1 metre. Staff recommended approval of the reduced northerly interior side yard setback from 1.2 metres to 1 metre. However, staff recommended denial of the increase in maximum permitted total lot coverage for all accessory structures from 40% to 64% of the existing main building total floor area. The staff report to the Committee advised that an increase in total lot coverage for all accessory structures from 40% to 64% is not minor in nature, and does not meet the intent of the Zoning By-law to maintain the status of the dwelling as the dominant feature on the property. The Committee considered staffs opinion and decided to approve the application for an attached carport with a reduced northerly side yard setback of 1 metre, and an increase in maximum permitted total lot coverage for all accessory buildings from 40% to 64% of the existing main building to a maximum 65.5 m2 subject to the following conditions: • That the applicant submit building permit applications for the existing carport and the proposed carport addition forthwith; and • That the proposed carport is built in conformity to Zoning By-law 84-63, where 40% of its total perimeter remains open and unobstructed. The existing character of the neighbourhood is eclectic, and the proposed carport will generally not be visible from the street. The proposed carport addition meets all required setbacks, therefore allowing for proper drainage on the property and providing sufficient space for maintenance of the existing fence and proposed carport. No one spoke in opposition to the application. Although the Committee of Adjustment decision is contrary to staff's recommendation, an appeal of this decision was deemed not to be in the best interest of the Municipality as the proposed carport will have no negative impact on existing drainage patterns or the ability of the property owner to maintain the existing and proposed structures on the subject property. However, should an appeal be lodged by another party, staff have requested that Council authorize them to appear before the Ontario Municipal Board to defend their original recommendation. 899003 REPORT NO.: PSD-108-08 PAGE 3 2.0 COMMENTS 2.1 Staff have reviewed the Committee's decisions and are satisfied that application A2008- 0031 is in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, are minor in nature and not detrimental to the neighbourhood. 2.2 Council's concurrence with the decisions of the Committee of Adjustment for application A2008-0031 is required in order to afford staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. 2.3 Although staff was not in favour of the approved increase in maximum permitted total lot coverage for all accessory structures from 40% to 64% of the existing main building total floor area, after further discussion, it is the consensus between staff that since the approved total lot coverage for all accessory structures of 64% of the existing main building total floor area will not create any significant drainage issues (the applicant is required to comply with the Site Alteration By-law 2008-114), or have any impact on the existing character of the neighbourhood, it would not be appropriate to appeal. Therefore, staff believe an appeal by the Municipality for the decision made by the Committee of Adjustment on October 9, 2008 for application A2008-0030 is not warranted. Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment 899004 Attachment 1 To Report PSD-108-08 • Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: DERRICK MACLEAN OWNER: DERRICK MACLEAN PROPERTY LOCATION: 33 LAMBS LANE, BOWMANVILLE PART LOT 12, CONCESSION 2 FORMER TOWN(SHIP) OF BOWMANVILLE FILE NO.: A2008-0030 PURPOSE: TO PERMIT THE CONSTRUCTION OF AN ATTACHED CARPORT BY INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FOR ALL ACCESSORY BUILDINGS FROM 40% TO 64% OF THE EXISTING MAIN BUILDING TOTAL FLOOR AREA TO A MAXIMUM OF 65.5 M2 & TO REDUCE THE NORTHERLY INTERIOR SIDE DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF AN ATTACHED CARPORT BY INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FOR ALL ACCESSORY BUILDINGS FROM 40% TO 64% OF THE EXISTING MAIN BUILDING TOTAL FLOOR AREA TO A MAXIMUM OF 65.5 M2 AND TO REDUCE THE MINIMUM REQUIRED NORTHERLY INTERIOR SIDE YARD SETBACK FROM 1.2 METRES TO 1 METRE, SUBJECT TO THE FOLLOWING CONDITIONS: • THAT THE APPLICANT SUBMIT BUILDING PERMIT APPLICATIONS FOR THE EXISTING CARPORT AND THE PROPOSED CARPORT ADDITION FORTHWITH; AND • THAT THE PROPOSED CARPORT IS BUILT IN CONFORMITY TO ZONING BY-LAW 84-63, WHERE 40% OF ITS TOTAL PERIMETER REMAINS OPEN AND UNOBSTRUCTED AS IT IS CONSIDERED MINOR IN NATURE, MEETS THE INTENT OF BOTH OFFICIAL PLANS AND ZONING BY-LAW, AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD DATE OF DECISION: October 9, 2008 LAST DAY OF APPEAL: October 29, 2008 899005 • arm n Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: JOHN LOUWS OWNER: JOHN LOUWS PROPERTY LOCATION: 50 BLEWETT ROAD, CLARKE PART LOT 27& 28, CONCESSION 4 FORMER TOWN(SHIP) OF CLARKE FILE NO.: A2008-0031 PURPOSE: TO PERMIT CONSTRUCTION OF A SINGLE DETACHED DWELLING BY REDUCING THE MIN REQD AGRICULTURAL SETBACK FROM 300 M TO 153 M FROM NEAREST LIVESTOCK BLDG AT 41 BLEWETT ROAD & FROM 300 M TO 268 M FROM NEAREST LIVESTOCK BLDG AT 4475 HIGHWAY 35/115. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED AGRICULTURAL SETBACK FROM 300 METRES TO 153 METRES FROM THE NEAREST LIVESTOCK BUILDING AT 41 BLEWETT ROAD AND FROM 300 METRES TO 268 METRES FROM THE NEAREST LIVESTOCK BUILDING AT 4475 HIGHWAY 35/115 AS IT IS MINOR IN NATURE MEETS THE INTENT OF BOTH OFFICIAL PLANS AND THE ZONING BY-LAW AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD DATE OF DECISION: October 9, 2008 LAST DAY OF APPEAL: October 29, 2008 899006 1 ' n REPORT Leading the Way ENGINEERING SERVICES DEPARTME Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, October 20, 2008 Resolution #: Report#: EGD-045-08 File #: By-law#: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR SEPTEMBER, 200$ Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-045-08 be received for information. Submitted by: Reviewed b A. S. Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer ASC*RP*bb October 08, 2008 CORPORATION OF THE MUNICIPALITY OF CLARIN( 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623 901 REPORT NO.: EGD-045-08 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of SEPTEMBER 2008, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF SEPTEMBER 2008 2007 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF %CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007 Residential 135 $29,109,411 71 $8,335,441 249.2% Industrial 1 $240,795 1 $10,000 2,308.0% Government 6 $284,800 1 $40,000 612.0% Commercial 5 $3,375,356 7 $1,057,980 219.0% Institutional 0 $0 1 $50,000 N/A Agricultural 1 $107,064 3 $278,814 -61.6% Demolition 3 $0 2 $0 N/A TOTAL 151 $33,117,426 86 $9,772,235 238.9% YEAR TO DATE 2008 2007 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF %CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007 Residential 721 $134,183,282 674 $110,519,542 21.4% Industrial 8 $22,600,851 11 $6,586,800 243.1% Government 9 $3,459,800 1 $40,000 8,549.5% Commercial 37 $5,958,507 44 $15,141,199 -60.6% Institutional 10 $4,446,000 12 $1,406,300 216.1% Agricultural 18 $6,058,452 23 $5,601,207 8.2% Demolition 27 $0 31 $0 1 N/A TOTAL 830 $176,706,892 796 $139,295,048 26.9% 902 REPORT NO.: EGD-045-08 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner/Applicant Construction Type Location Value TIMWEN PARTNERSHIP Add. & Interior Renovations to 350 WAVERLEY ROAD, $250,000 Tim Hortons Restaurant BOWMANVILLE ROBERT R OWEN HOLDINGS Add to Auto Dealership (Roy 2,728 COURTICE ROAD, COURTICE $2,800,000 Nichols Motors Ltd) DAREK GANDERA Addition to Existing Com 8,207 HIGHWAY 35/115 $274,356 Bldg/Stair to Residence NORTHBOUND, CLARKE 903 REPORT NO.: EGD-045-08 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of"SEPTEMBER" and "YEAR TO DATE". Dwelling Unit Tyl>e"SEPTEMBER" 2008 Dwelling Unit Tyhe"YEAR TO DATE 2008" 0 Townhouse 0 49 3 0% Apartment Townhous Apartment e 1% 9% 8 99 78 Semi- Single Semi- 407 Detached Detached Detached Single 7% 93% 15% Detached 75% •Single Detached 99 ■Single Detached 407 •Semi-Detached 8 ■Semi-Detached 78 ❑Townhouse 0 13 Townhouse 49 ❑Apartment 0 ❑Apartment3 The following is a historical comparison of the building permits issued for the month of "SEPTEMBER" and "YEAR TO DATE" for a three year period. Historical Data for Month of Historical Data "YEAR TO DATE" "SEPTEMBER" $200,000,000 $35,000,000 $30,000,000 $150,000,000 $25,000,000 $20,000,000 $100,000,000 $15,000,000 $10,000,000 $50,000,000 $5,000,000 $0 $0 2008 2007 2006 2008 2007 2006 ®Value 1 $33,117,426 1 $9,772,235 $15,500,692 In value $176,706,892 $139,295,048 $135,490,034 904 REPORT NO.: EDG-045-08 PAGE 5 PERMIT REVENUES 2008 2007 September Year to Date September Year to Date PERMIT FEES $231,621 $1,149,094 $86,842 $1,068,186 INSPECTION SERVICES 2008 2007 September Year to Date September Year to Date Building Inspections 611 4,091 462 4,452 Plumbing& Heating Inspections 586 4,782 517 4,218 Pool Enclosure Inspections 0 0 0 0 TOTAL 1,197 1 8,873 979 8,670 NUMBER OF NEW RESIDENTIAL UNITS 2008 2007 September Year to Date September Year to Date Single Detached 99 407 17 307 Semi-Detached 8 78 2 88 Townhouse 0 49 25 75 Apartments 0 3 0 3 TOTAL 107 537 44 473 905 REPORT NO.: EGD-045-08 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON YEAR: 200d o of AREA September 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 Bowmanville 318 451 609 307 587 468 345 312 188 184 313 Courtice 123 82 126 241 173 180 133 129 231 296 254 Newcastle 46 77 84 202 191 123 131 76 110 78 4 Wilmot Creek 25 16 15 15 25 29 38 24 19 21 33 Orono 2 1 1 1 2 0 1 0 0 1 0 Darlington 8 6 7 14 15 13 17 47 102 31 14 Clarke 4 11 12 13 10 16 15 9 17 17 12 Burketon 0 0 0 1 1 1 1 0 1 0 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 0 1 1 1 0 2 5 7 6 3 Hampton 0 1 1 0 0 3 3 1 1 2 1 Haydon 0 0 0 0 0 0 0 0 0 1 1 Kendal 0 1 0 0 1 1 0 3 2 0 1 1 0 Kirby 0 0 0 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 1 0 0 1 0 Maple Grove 0 0 0 0 0 1 0 0 0 0 0 Mitchell Corners 0 1 0 0 1 0 0 0 0 0 0 Newtonville 6 2 2 4 5 3 3 0 3 1 0 Solina 0 6 3 3 3 3 1 1 0 0 0 Tyrone 5 0 0 0 0 3 9 3 0 0 0 TOTALS 537 655 861 802 1,015 843 701 609 679 640 636 906 lCarin2ton Leading the Way REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday October 20, 2008 Resolution #: Report#: EGD-046-08 File #: By-law #: Subject: APPOINTMENT OF INSPECTOR Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-046-08 be received; 2. THAT David Abramczuk be appointment as Inspector for the Municipality of Clarington effective Monday October 20, 2008 and that his name be added to Schedule 'A' of By-law 2005-145; and 3. THAT the appropriate by-law be forwarded to Council. Respectfully by, Submitted by: A.S. Cannella Reviewed by: Franklin Wu Director of Engineering Services Chief Administrative Officer ASC/RP/dv October 9, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282 907 Report#EGD-046-08 Page 2 1.0 REVIEW AND COMMENT 1.1 David Abramczuk is currently employed as a Building Inspector with the Engineering Services Department in the Municipality of Clarington. David has worked as a Residential Construction Site Supervisor for the last 6 years for a local contractor, supervising the construction of approximately 100 homes per year. David has also completed the following Ministry Affairs and Housing building code courses: • House • Small Buildings • General Legal His BCIN number is 30111. The Building Code requires that the inspector pass the Ministry of Municipal Affairs & Housing exams before the inspector can be appointed in the building by-law. Attachments: Attachment 1 — Proposed By-law amendment 908 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008-XXX Being a By-law to amend By-law 2005-145, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors. WHEREAS, the Council of the Municipality of Clarington has approved the recommendations contained in Report EGD-046-08. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. Schedule"A"to By-law 2005-145 is hereby amended by adding the following there to: Column 1 "Inspector" Column 2"David Abramczuk" This By-law shall come into effect on the date of passing hereof. BY-LAW read a first and second time this XXth day of XXXX, 2008. BY-LAW read a third time and finally passed this XXth day of XXXX, 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 909 • � n (.Leading the Way REPO T OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 20, 2008 Report#: OPD-008-08 File #: By-Law #: Subject: COLLABORATIVE AGREEMENT BETWEEN THE NEWCASTLE SKATING CLUB, THE NEWCASTLE MEMORIAL ARENA BOARD AND THE MUNICIPALITY OF CLARINGTON Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-008-08 be received; 2. THAT Council authorize the Mayor and Clerk to execute the collaborative Agreement; and 3. THAT the Newcastle Skating Club, Newcastle Memorial Arena Board and the Ontario Trillium Foundation be advised of Council's action. Submitted by: Reviewed by. ory Franklin Wu, B.A., R.D.M.R., R.R.F.A. Chief Administrative Director of Operations Officer FH/kr 1001 REPORT NO. OPD-008-08 PAGE 2 1.0 BACKGROUND: The Newcastle Skating Club intends to undertake the construction of a music room at the Newcastle Memorial Arena with the cooperation of the Arena Board and the Municipality of Clarington. The project involves the construction of a music room / storage room in the northwest corner of the arena with access from the first and second floor. The Newcastle Skating Club will be submitting a grant application to the Ontario Trillium Foundation in the amount of$60,000.00. The grant is intended to cover all of the construction costs with no financial expectations of the Board or the Municipality of Clarington. 2.0 ONTARIO TRILLIUM FOUNDATION The Ontario Trillium Foundation (OTF), one of Canada's leading grant making foundations, is an agency of the Ministry of Culture. OTF distributes $100 million of government funding each year. The Foundation will support the building of healthy and vibrant communities through community-based initiatives that strengthens the capacity of organizations in the arts, culture, environment, human and social services and sports and recreation sectors. In order to qualify for funding, a collaborative of two or more organizations that are working together to achieve a common goal must be created. The collaborative must include at least one eligible member. The eligible member normally acts as the lead applicant and accepts responsibility for any approved grant. Each member of the collaborative will represent their own area of responsibility and will be part of the decision making process as it affects the grant. The proposed collaborative agreement is attached for your information. (Attachment#1) IAGPA REPORTS 2008\OPD-008-08collaborative agreement the Newcastle Skating Club cc ontario trillium.doc 10 0 2 REPORT NO. OPD-008-08 PAGE 3 The members of this collaborative are as follows: 1. Joanne Raymond, Newcastle Skating Club 2. Gordon Lee, Newcastle Memorial Arena Board 3. Fred Horvath, Municipality of Clarington The grant deadline for this cycle is November 1 st, 2008 with notification in early 2009. If the project is successful in obtaining the Trillium Grant, the work would be scheduled in late spring. The Municipality has also agreed to provide financial reporting support through the Finance Department to assist the Newcastle Skating Club. Attachments: Attachment#1 — Collaborative Agreement CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)263-2292 F(905)263-4433 IAGPA REPORTS 2008\OPO-008-08collaborative agreement the Newcastle Skating Club cc ontario trillium.doc 10 0 3 ATTACHMENT NO. 1 REPORT NO.: OPD-008-08 COLLABORATIVE AGREEMENT This Agreement dated the day of October, 2008 Between The Newcastle Skating Club and The Newcastle Memorial Arena Board and The Municipality of Clarington WHEREAS The Newcastle Skating Club intends to undertake the Newcastle Memorial Arena Music Room Project, hereinafter called the Project, and has requested the cooperation of the Newcastle Memorial Arena Board as building manager and the Municipality of Clarington as property owner in connection therewith; NOW THEREFORE WITNESSETH that in consideration of the covenants contained herein, the parties mutually agree as follows: - 1 - 1004 COLLABORATIVE AGREEMENT 1. Background The collaborative was formed in October 2008 and will remain in existence until the Project is complete. All the parties in the collaborative will be available at any time thereafter should questions or concerns arise. 2. Representatives Each member of the collaborative will represent their own area of responsibility in the decision making process. Joanne Raymond will represent the Newcastle Skating Club, Fred Horvath will represent the Municipality of Clarington, and Gord Lee will represent the Newcastle Memorial Arena Board. 3. Project Purpose and Results The results of the Project will be the construction of a music room facility in the Arena. A new music room with storage of skating equipment, ice chairs, and financial records in the Newcastle Memorial Arena is pivotal to the development and delivery of our program for the skaters, as well as the activities, events by the members of the community. 4. Communication Communication among the collaborative is facilitated by the fact that all are located within a 10 km radius of each other, hold regular status meetings at the Arena, and are available to meet in person or converse by phone or email as needed. 5. Decision Making The decision making process will be an agreement by consensus of the collaborative members, namely Joanne Raymond, Fred Horvath and Gord Lee. 6. Funds Management All funds received from the Trillium Foundation will be held in trust by the Municipality of Clarington. Funds will be dispersed by the Municipality after agreement by consensus of the collaborative. All transactions will be accounted for and approved invoices paid through the Municipality of Clarington. The Municipality will record all expenditures and any revenues and present a monthly report to the collaborative. Joanne Raymond will, in turn, forward a final copy to the Trillium Foundation. - 2 - 1005 COLLABORATIVE AGREEMENT Joanne Raymond, President Jim Abernethy, Mayor Newcastle Skating Club Gord Lee, Chair Patti, Barrie, Municipal Clerk Newcastle Memorial Arena Board - 3 - 1006 Leading the Way REPORT EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 20, 2008 Report#: ESD-015-08 File # 10.12.6 By-law # Subject: MONTHLY RESPONSE REPORT — SEPTEMBER 2008 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report ESD-015-08 be received for information. Submitted by: Jr-- Reviewed by: Gordon Weir, AMCT, CMM111 Franklin Wu. Director Emergency & Fire Services Chief Administrative Officer GW*sr CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F905)623-6506 1101 REPORT NO: ESD-015-08 PAGE 2 BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the months September 2008. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 272 calls during this period and recorded total fire loss at $671,200. A breakdown of calls responded to follows in the table attached. Attachment: Activity Report Response Categories 1102 CLARINGTON EMERGENCY AND FIRE SERVICES MONTHLY ACTIVITY REPORT Period: September 1, 2008 00:00:00 to September 30, 2008 23:59:59 CALL TYPE VOLUME CALL STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 TYPE CALL TYPE BOWMAN NEWCASTLE ORONO COURTICE ENNISKILLEN TOTALS PERCENTAGE PROPERTY FIRE 6 3 3 3 0 15 5.5% CALLS BURNING COMPLAI TS 4 1 1 0 1 7 2.6% FALSE FIRE 30 5 2 7 3 47 17.3% CALLS PUBLIC HAZARD 17 2 1 10 1 31 11.4% CALLS RESCUE CALLS 19 4 5 7 3 38 14.0% MEDICAL ASSIST 66 12 6 31 2 117 43.0% CALLS MISCELLANEOUS 5 2 1 8 1 17 6.3% CALLS TOTAL FOR 147 29 19 66 11 272 100.0% YEAR TO DATE 1390 324 168 .662 116 2660 YEAR TO DATE PERCENTAGE 54.0% 10.7% 7.0% 24.3% 4.0% 100.0% STANDYBY 8 0 0 6 0 14 CALLS DOLLAR LOSS $125,200 $409,000 $124,000 $13,000 $0 $671,200 APPARATUS CALL VOLUME STATION 1 PUMPER 1 SCAT 1 PUMPER 11 TANKER 1 UTILITY 1 AERIAL 1 RESCUE 1 259 168 53 18 1 0 13 6 STATION 2 PUMPER 2 TANKER 2 45 34 11 STATION 3 PUMPER 3 TANKER 3 UTILITY 3 ATV 31 22 8 1 0 STATION 4 PUMPER 4 PUMPER 44 TANKER 4 Aerial 4 122 114 5 1 2 STATION 5 PUMPER 5 TANKER 5 15 14 1 472 282 53 93 22 1 15 6 1103 RESPONSE CATEGORIES PROPERTY FIRE CALLS: includes a response by this Department to Fires involving structures, vehicles or open areas; Combustions Explosions (no fire); Overpressure Rupture, Munition Explosion – No Fire; Overpressure Rupture – No Fire, (e.g. Steam boilers, hot water tanks, pressure vessels, etc.); Munition Explosion—No Fire (e.g. bombs, dynamites, other explosives, etc.); whether or not they result in property losses, injuries or deaths. BURNING COMPLAINTS: Includes a response to investigate Authorized and Unauthorized Controlled Burning Complaints. FALSE FIRE CALLS: Includes a response by this Department to Pre-Fire Conditions – Overheat and Pot on Stove; and calls precieved to be an emergency and are concluded to be Alarm Equipment– Malfunction, Alarm Equipment–Accidental, Human – Malicious, Human – Perceived Emergency, Human –Accidental, and Other False Fire Call PUBLIC HAZARD CALLS: Includes a response by this Department to Gas Leak – Natural Gas, Gas Leak– Propane, Gas Leak– Refrigeration, Gas Leak– Miscellaneous, Spill – Gasoline or Fuel, Spill –Toxic Chemical, Spill – Miscellaneous, Radio–active Material Problem, Ruptured Water, Steam Pipe, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, Co (carbon monoxide) reporting, and Other Public Hazard. RESCUE CALLS: Includes a response by the Department to a Vehicle Extrication, Vehicle Accident, Building Collapse, Commercial/Industrial Accident, Home/Residential Accident, Persons Trapped in Elevator, Water Rescue, Water Ice Rescue, and Other Rescues. MEDICAL ASSIST CALLS: Include a response by this Department to a patient(s) suffering from Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock, Traumatic Shock, Heart Attack, CPR, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions, Fracture, Burns, Person Fainted, Nausea MISCELLANEOUS CALLS: Includes a response by this Department to Assist another Fire Department, Assist Police, Assist Other Agencies, Other Public Service, 911 Unknown Calls and Other Responses 1104 • Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 20, 2008 Report#: COD-061-08 File # By-law # Subject: CLARINGTON KIDS INC. COURTICE COMMUNITY COMPLEX LEASE SPACE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-061-08 be received; 2. THAT the Manager of Purchasing be authorized to proceed with an amended lease agreement with Clarington Kids Inc., for the lease of space in the Courtice Community Complex for the term of September 15, 2008 to September 14, 2013; 3. THAT the Mayor and Clerk be authorized to execute the lease agreement in a form satisfactory to the Municipal Solicitor; and 4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the proposed Lease Agreement with the Clarington Kids Inc. be forwarded to Council for approval. Submitted by: Reviewed -Marie Marano, H.B.Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer MM\\JB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169 1401 REPORT NO.: COD-061-08 PAGE 2 1. BACKGROUND AND COMMENT 1.1 At their meeting held July 14th, 2008 Council approved report COD-050-08 containing a recommendation to authorize the Manager of Purchasing to proceed with the negotiations of a new lease agreement with Clarington Kids Inc. for the lease space located at the Courtice Community Complex, Courtice. A copy of report COD-050-08 which contained a confidential memorandum has been distributed separately as a confidential attachment marked Schedule "B". 1.2 As per direction negotiations proceeded and an amending lease was prepared by the Solicitor based on using the Consumer Price Index-Ontario as the formula to determine annual lease rate adjustments. The amending lease, conforming to agreed upon terms, was then presented to Clarington Kids owners for execution. 1.3 On October 2"d, 2008, the Clarington Kids Inc. owner contacted the Manager of Purchasing indicating that they were not prepared to sign the lease as written. The use of(CPI-Ontario) Consumer Price Index-Ontario coupled with the current uncertain economic conditions could see inflation increase dramatically. The alternative offered by Clarington Kids Inc. was CPI-Ontario with a cap to control the increases. 1.4 Under normal circumstances the matter could have been resolved by negotiating a new rate. However, since the initiating report was very specific as to the method used to establish the annual increases the matter is being returned to Council as an update with a recommendation to proceed based on a fixed rate of increase annually. 2. CONCLUSION 2.1 The concerns of Clarington Kids Inc. management has been considered and files reviewed, including the past increases. As a result it is recommended that the amending lease agreement be prepared using fixed annual rates each taking effect on the anniversary date of September 15th, during the five year term. 2.2 For clarification rate increases have been established based on a review of past Clarington Kids Inc. lease rates and CPI-Ontario which have averaged at approximately 2% per year over a ten year period. 1402 REPORT NO.: COD-061-08 PAGE 3 2.3 The resulting rates have been reviewed with Clarington Kids management and they are agreeable to the proposed rates. 3. INPUT FROM OTHER SOURCES 3.1 This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate departments and circulated as follows for: Concurrence: Director of Community Services Attachments: Attachment 1 —Schedule"A", By-law 2—Schedule"B" Report COD-050-08 with Confidential Memorandum 1403 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and Clarington Kids Inc., Courtice, Ontario, to enter into agreement for the lease space at Courtice Community Complex, 2950 Courtice Road North, Courtice, Ontario. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a agreement between, Clarington Kids Inc., Courtice, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A"form part of this By-law. By-law read a first and second time this day of , 2008. By-law read a third time and finally passed this day of , 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1404 SCHEDULE "B" ClffhMn Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE �1 C Date: July 7, 2008 Report#: COD-050-08 File # By-law# Od — 141 Subject: CLARINGTON KIDS INC. COURTICE COMMUNITY COMPLEX LEASE SPACE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-050-08 be received; 2. THAT the Manager of Purchasing be authorized to proceed with the formal negotiations of a new lease agreement with Clarington Kids Inc., for the lease of space in the Courtice Community Complex for the term of September 15, 2008 to September 14, 2013; 3. THAT the Mayor and Clerk be authorized to execute the lease agreement in a form satisfactory to the Municipal Solicitor; and 4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the proposed Lease Agreement with the Clarington Kids Inc. be forwarded to Council for approv Submitted by: Reviewed b V�•� WCVM- arano, H.B,Sc., C.M.O. ranklin Wu, Director of Corporate Services Chief Administrative Officer MM11JB1km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169 1405 SCHEDULE "B" REPORT NO.: COD-050-08 PAGE 2 1. BACKGROUND AND COMMENT 1.2 The existing lease for Clarington Kids Inc. for space located at the Courtice Community Complex, Courtice, Ontario expires September 14, 2008. 1.3 On May 29, 2008 the Clarington Kids Inc. notified the Municipality that they wish to renew the lease for a five year term. Discussions with the owner, Clarington Kids Inc. have covered terms, conditions and formula for calculating the starting lease rate and providing for inflationary increases during the term of the agreement. For information, the current lease rate is$14.54 per square foot, plus GST. Included in the discussion was the reduction in the amount of space required for the Day Care. In this instance the Baby-sitting room will revert to the Complex for its own use thereby reducing the square footage used by Clarington Kids from 5803 to 5556 square feet. 2. CONCLUSION 2.1 In order to proceed a new agreement will be required to cover the lease rates, the terms and the duration. Although the lease rate not has been agreed to, a formula has been agreed upon for the rate adjustment, (current rate per square foot plus CPI Ontario for the month of July). Under the circumstances, it is also recommended that the agreement be reviewed by the Municipality's solicitor. Once a final lease has been prepared and approved by all parties including the Municipality's Solicitor, the agreement will be provided for execution by the Mayor and Clerk. 2.2 When considering the request for a lease extension the tenants past performance has been taken into account and comments are provided in the attached confidential memorandum. 3. INPUT FROM OTHER SOURCES 3.1 This report has been reviewed for recommendation by the Purchasing Manager with the appropriate departments and circulated as follows for: Concurrence: Director of Community Services Attachments: Attachment 1 —Schedule"A", By-law 2—Schedule"B", Confidential Memorandum 1406 This page was left blank intentionally. 1407 Clarin2ton Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, October 20, 2008 Report#: COD-062-08 File # By-law# Subject: BROADBAND EXPANSION OPPORTUNITY— PROVINCIAL PROGRAM Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-062-08 be received; 2. THAT the Municipality of Clarington undertake an Expression of Interest (EOI) process to determine the interest of service providers in the expansion of broadband coverage in the Municipality 3. THAT, staff report to Council on the results of the EOI for information with respect to private sector interest, projected cost and funding alternatives; 4. THAT pending a satisfactory response to the EOI, the Municipality coordinate with the Regional Municipality of Durham on the submission of a grant application to the Province of Ontario for funding of up to one third (1/3) of the of the project cost; 5. THAT staff investigate cost sharing arrangements with private sector service providers as part of the EOI process; and 6. THAT staff work with the Regional Municipality of Durham to develop a cost sharing arrangement for the balance of costs not covered by the Provincial Grant and/or private sector service providers. Submitted by: Reviewed by: Zio no, H.B. ., C.X.0., ranklin Wu, or S Chief Administrative Officer r, . , A., Director of Financ reasurer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169 1408 REPORT COD-062-08 PAGE 2 OF 4 1. BACKGROUND 1.1. In March 2008, the Government of Ontario announced a $30 million, four-year(2007 to 2012) initiative designed to reduce broadband infrastructure gaps in underserved rural regions in southern Ontario. Rural Connections will have a positive impact on families in rural Ontario by leveraging broadband infrastructure investment from private-sector businesses and public partners to enhance economic development and improve access to public services such as e-learning, e-health and e-government. 1.2. Broadband is defined as a high-capacity link between end user and access network suppliers at a minimum download speed of 1.5 megabits per second. 1.3. The Ontario Municipal Rural Broadband Partnership Program was designed to address barriers to economic growth, and ensure that Ontario's small town and rural communities remain viable, healthy and vibrant places in which to live, work and invest. The provincial initiative dedicates funds to capital infrastructure as well as economic development outreach for small, medium enterprises and entrepreneurs. 1.4. The province has established the program with two key submission dates per year until the funding allocation is committed. The current opportunity to make application for funding under the program expires February 12, 2009. 1.5. The Ontario government will invest up to 1/3 of the total eligible costs for the project. The municipality is responsible for securing the remaining share. This can be achieved through cooperation between upper and lower tier municipalities and the private sector. 2. COMMENTS 2.1. The Municipality of Clarington encompasses 220 square miles comprised largely of rural areas accommodating small villages, hamlets and farming communities with some minor industrial development. These areas lack the traditional services such as sewer, water and broadband capability enjoyed by the larger towns along the 401 corridor. 2.2. Bringing broadband capacity, that will meet the needs of the business and agricultural community, is key to increasing the competitive advantage of our rural areas. Lack of the traditional services of water and sewer creates a significant barrier to economic growth. The absence of these services is also felt by the residential populace as well. The province has recognized the limited capacity of rural Ontario and is providing this one- time funding opportunity to "jump-start" rural economic development. 1409 REPORT COD-062-08 PAGE 3 OF 4 2.3. The Region of Durham's Community Strategic Plan, since its inception, has identified a Strategic Plan Action (E3) to advocate for improved telecommunications and broadband services throughout the Region. The Region has included this action as an integral part of their work plan for many years. More recently it has been identified in the Rural Economic Development Strategy. 2.4. The Regional Municipality of Durham was successful in receiving funding for the implementation of a broadband development project designed to enhance broadband access to the Uxville Industrial Park located in the Township of Uxbridge; Scugog Industrial Park; and throughout the Township of Brock. 2.5. Durham Region is participating in the project in partnership with the provincial government, local municipalities, telecommunication service providers Compton Communications and OmniGlobe Networks, and other private partners. The Region has assisted in the grant application in the northern municipalities and contributed up to half of the municipality's one third contribution. 2.6. The Region of Durham is pursuing the expansion of broadband services in other areas of the Region and as noted they are in the process of engaging a consultant to provide outreach and awareness on broadband capabilities. Under the circumstances it would be appropriate to coordinate with the Region to develop the requirements for an EOI to address the Clarington requirements. For clarification, with the Provincial program the grants will be allotted based on the best proposals received. In short, it is a competitive process between southern Ontario communities. If a submission is made by Clarington and we are successful the grant amount can be as high as $1,000,000.00 toward broadband expansion. The balance of 2/3's funding will have to come from the private sector, the Municipality and the Region. 2.7. In order to determine the interest of the private sector in exploring the provision of broadband service to the rural areas of Clarington it is proposed that a Request for Expressions of Interest (EOI) be issued. If the response is favourable and funding is feasible an RFP can then be issued to select the service providers, or in the event only one service provider expresses an interest it may be more productive to enter into direct negotiations. 3. CONCLUSION 3.1. With the introduction of the Ontario Municipal Rural Broadband Partnership Program an opportunity exists for the expansion of broadband coverage to the rural areas of 1410 REPORT COD-062-08 PAGE 4 OF 4 Clarington. This is seen as an important opportunity to reduce or remove one deterrent to rural economic development. 3.2. In order to make this expansion viable a public- private cost sharing arrangement is proposed in order for the expansion initiative to proceed as envisioned by the Province, 3.3. In order to determine the interest of the private sector in the opportunity to expand broadband coverage, and by association, their market, it is proposed that a Request for Expressions of Interest be issued to determine the interest of the broadband carriers. 3.4. This EOI process would, of necessity, be coordinated with the Region of Durham to ensure their input at all stages of the process. Should the EOI process produce positive results and broadband providers are interested in moving ahead (including provision of partial funding), coordination with the Region with respect to additional funding will continue. 3.5. Reports will be provided at the various milestones in order to update Council on the results of the EOI, results of the grant application and funding requirements as well as the results of the RFP as Council approves progression to each stage. 1411 • 1 � ar n Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 20, 2008 Report#: COD-064-08 File # By-law# Subject: RFP2008-5 — PROVISION OF EMPLOYEE GROUP BENEFITS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-064-08 be received; 2. THAT the presentation provided by Buffett Taylor Employee Consulting be received for information; 3. THAT Great West Life Assurance Company be awarded the contract for the provision of Employee and Dependent Life, Long Term Disability, Health and Dental coverage for a minimum four year term with a review at the conclusion for a possible renewal of a further term pending satisfactory service and acceptable terms; 4. THAT Chubb Insurance Company of Canada be awarded the contract for the provision of Accidental Death and Dismemberment coverage for a minimum four year term. With a review at the conclusion for a possible renewal of a further term pending satisfactory service and acceptable terms; 5. THAT staff be authorized to proceed with negotiations of a final agreement with Great West Life Assurance Company and Chubb Insurance Company on behalf of the Municipality; 6. THAT the attached By-laws marked Schedule "A" and "B" authorizing the Mayor and Clerk to execute agreements with the Great West Life Assurance Company and Chubb Insurance Company of Canada be forwarded to Council for approval; and 7. THAT the Director of Corporate Services be authorized to approve administrative policies/ agreem as required. Submitted by: Reviewed by: e Ma ano, H.B.Sc., .M.O., 4ranklin Wu,. Direct f Corpora rvice Chief Administrative Officer Nancy Tay or, B.A., C ., Director of Fin nce./Treasurer MM\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4116$1 2 REPORT NO.: COD-064-08 PAGE 2 1. BACKGROUND AND COMMENT 1.1. Request for Proposal RFP2008-5 - Provision of Employee Benefits was issued inviting responses from qualified and experienced benefits insurers with the assistance of Buffett Taylor Employee Benefits Consulting. The recommended term of the agreement is for a period of four (4) years after which a review, utilizing, as appropriate an independent consultant, with a view to continuation or re-marketing the program. 1.2. The proposal for benefits coverage included all employee benefits, employee and dependent life insurance, long term disability (LTD), extended health and dental (EH&D), accidental death and dismemberment (AD&D) and deluxe travel insurance. Coverage was intended to cover all levels of municipal staffing, including approximately 290 employees, LTD claimants and retirees. In addition, it was an opportunity to explore the benefits of amalgamating all benefits under one provider, whereas we are currently covered by three providers, Sun Life Financial for LTD., Manulife Financial for Health and Dental and RBC Insurance for Life Insurance. 1.3. A total of eighteen (18) benefit providers obtained the bid document and seven (7) submissions were received. All submissions were then reviewed by Municipality's evaluation team consisting of staff from Human Resources, Payroll, Purchasing and Buffett Taylor. A report prepared by Buffett Taylor summarizing the process, the rational for the selected providers and providing recommendations for award is attached as Schedule "B". As stipulated in the proposal document, proponents were evaluated based on the following criteria: 1.3.1. Company Profile and Experience including references and any conflicts of interest 1.3.2. Service Team including experience, qualifications/certifications and unique experience 1.3.3. Financial requirements including premiums, renewal methodology and rate guarantees 1413 REPORT NO.: COD-064-08 PAGE 3 1.3.4. Responses to 48 point questionnaire. A copy of the questionnaire is attached as Schedule "D" 1.3.5. Transitional Services —timetable, implementation team, employee communications and information sessions and identified time savers. 1.4. Each benefits provider submitted comprehensive proposals addressing all issues contained in the bid document. However, after a review of all documents, the Desjardins Financial Security submission was rejected as it was non-compliant. Based on the evaluation committee's review and scoring of the submissions two firms, Manulife and Great West Life, stood out based on their overall scores. The evaluation team proceeded to interview representatives from each provider in order to finalize the selection process. 2. ANALYSIS 2.1. Based on the overall highest score the evaluation committee is recommending that Great West Life Assurance Company be awarded the contract for the provision of employee and dependent life, long term disability (LTD), extended health and dental (EH&D) and deluxe travel insurance. However, Great West Life was not competitive on the provision of accidental death and dismemberment coverage 2.2. After completing the interview and scoring process it was determined that Chubb Insurance Company of Canada was offering the best overall proposal for the provision of Accidental Death and Dismemberment coverage. Accordingly, the evaluation team is recommending Chubb as the provider for the AD&D coverage. 2.3. Details supporting the above noted recommendations are contained in the Market Survey Highlights and Recommendation report submitted by Buffett Taylor and attached as Schedule "C". 3. FINANCIAL IMPLICATIONS 3.1. Adoption of the foregoing recommendations will, at a minimum, result in a rate stabilization for all benefit premiums with a potential for a reduction in overall 1414 REPORT NO.: COD-064-08 PAGE 4 costs to the Municipality, however, the exact amount is yet to be determined. The total benefit cost for 2007 was $1,850,258.02. 3.2. Notwithstanding the cost benefits, which includes cost guarantees ranging from 1 to 3 years as noted in the attached Buffett Taylor report, the selected firms are well suited to deliver long term, cost viable benefits while meeting the Municipality's service requirements. 3.3. Although the process did not result in a consolidation of all benefits it did reduce the number of providers from three to two and this will provide administrative benefits over the term of the agreements. 3.4. The funds required for the benefits coverage are provided in annual operating budgets for each department. 4. CONCLUSION 4.1. To award the contracts for the provision of Employee and Dependent Life , Long Term Disability, Health and Dental coverage to Great West Life and the Accidental Death and Dismemberment coverage to Chubb Insurance Company each for a four year term. At the conclusion, or throughout the term as deemed appropriate, a review will be undertaken, for consideration of renewal or market competition. 4.2. The transition to the new providers is an extensive undertaking. It is targeted to start February 1, 2009. Staff will be educated, and change over documentation will be undertaken between November 2008 and February 2009. Great West have assured the municipality that it is comfortable with conducting a smooth transition to the new plans. Attachments: 1 —Schedule"A", By-law 2—Schedule"B", By-law 3—Schedule"C" Buffett Taylor Employee Benefits Consulting Report(Market Survey) 4—Schedule"D", RFP Questionnaire 1415 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and Great West Life Assurance Company, Ontario, for the Provision of Employee Group Benefits. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Great West Life Assurance Company, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of , 2008. By-law read a third time and finally passed this day of , 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1416 Schedule "B" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and Chubb Insurance Company of Canada to for the Provision of Employee Group Benefits. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Chubb Insurance Company of Canada, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of 12008. By-law read a third time and finally passed this day of , 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1417 Schedule "C" BUFFETT TAYLOR - r Employee Benefits Consulting r MUNICIPALITY OF CLARINGTON -- MARKET SURVEY HIGHLIGHTS Et RECOMMENDATIONS Market Survey Overview Buffett Taylor was contracted by the Municipality of Clarington to survey the group insurance marketplace in order to test the competitiveness of the current providers. The main purpose of this market survey was to test the competitiveness of the current rates, underwriting methodologies, financial and administrative terms of the current insurance contracts. In addition, secondary objectives were: • To consider amalgamating benefits under one provider, to provide stream-lining and efficiencies; • Obtain rate stability through extended rate guarantees; • Analyze the service capabilities available in the marketplace, including online insurer systems for billing and administration; • Ensure superior customer service; • Review current life and LTD non-evidence and overall maximums to ensure that maximums are adequate to reflect both the current and the long term changing needs of the municipality; • Examine the value added services offered in the marketplace • Review industry standards and best practices with respect to benefits in order to enact positive changes to the existing plan, and • Establish a long term relationship with the selected provider(s) In conjunction with Clarington's Purchasing Division, marketing specifications were released to the competitive marketplace on July 18, 2008. Upon being appointed to work on this project, Buffett Taylor met with Clarington to discuss the process and to develop an RFP package that included: • An exact duplication of Clarington's current plan design schedule and contractual provisions; • Employee demographic information for the purposes of insurer rate calculations; • Historical claims experience and rate history; • Outline of the existing funding arrangements; • Listing of open long term disability claimants and open premium waiver claims; and • A customized underwriting questionnaire to determine the advantage of alternate funding arrangements, plan designs and to determine the competitiveness of insurer's expense levels. • Relevant sections pertaining to Clarington's requirements for compliance with RFP submissions (including required Forms and formats for proposal). The municipality's current providers are: • Sun Life Financial -employee life, dependent life and long term disability • Manulife Financial -extended health and dental benefits • RBC Insurance -accidental death and dismemberment I-")lieu n SUcut Not \\hiih..OitIii iu • I_I N 4\78 • I'liowc lfl0>.(d66.1,00 \l chailc www-buffetttaylor.com • I ay un�.(,w,.4tiY7 - I li iice I itio_263'6',o Schedule Employee Benefit Provision —Market Survey Municipality of Clarington October 9, 2008 Page 2 On an overall basis, we were very pleased with the response from the competitive marketplace. The marketplace showed a significant interest in partnering to underwrite Clarington's program. The following is a summary of the carriers who were asked to provide proposals. We have indicated their response to the market survey below. Response Carrier Name Benefits Available Ace Ina AD&D Declined AIG Commercial AD&D DID NOT RESPOND AIG Life Life & LTD Declined Chubb Insurance AD&D Quoted Cooperator's Life& LTD Declined Desjardins All Benefits Quoted Empire Life All Benefits Declined Equitable Life All Benefits Declined Great West Life All Benefits Quoted Green Shield Health & Dental Quoted Industrial Alliance All Benefits Declined Industrial Alliance Pacific AD&D Quoted Manulife Financial(health & All Benefits Quoted dental) Medavie Blue Cross All Benefits Declined RBC Insurance(AD&D) Life,AD&D& LTD Declined SSQ Financial All Benefits Declined Standard Life All Benefits Declined Sun Life(life& LTD) All Benefits Quoted In terms of the AD&D benefit, in addition to the two quotes received from Chubb and IAP, the following traditional insurance carriers- Manulife, Great West Life and Desjardins, also provided AD&D quotes. Process for Evaluation & Recommendation Based upon the following process: • Submissions reviewed by Clarington Purchasing Division to ensure that all RFP submission criteria was met; • An extensive review conducted by Buffett Taylor of all written submissions; • Rating and evaluation of submissions in conjunction with Clarington representatives, based on pre-determined criteria and score/weighting formula; • Finalist presentations/interviews with selected proponents; • Reference checks we recommend that the Municipality of Clarington transfer the Life, Long Term Disability, Health and Dental benefits to Great West Life with an effective date of February 1, 2009. 12')1 ido n Sucu North • Whit,..Onlimo • I-I N 41N ti Phonic 00�.066.1 100 • Al r wit:wwwbuffetttaylor com • I;ty )U>666_tXS' l ll Prcc I S(nl o;X6'0 Schedule T" Employee Benefit Provision — Market Survey Municipality of Clarington October 9, 2008 Page 3 Although it is important to note that financial (price) aspects are generally a key element in the criteria and evaluation process, the importance of the technical and non-financial aspects of each quote was also given high consideration. Given that group benefit plans of this size are quite complex to administer and manage on an ongoing basis, the ability of Clarington to contract with providers that can meet existing and ongoing challenges with innovation and flexibility becomes a core requirement. Simply put, group plans of this size cannot be moved on a frequent basis; therefore, it is essential that Clarington can develop a long term partnership with a provider that can demonstrate excellence in all aspects of product delivery. Again, the marketing provides the opportunity to ensure that carriers, based on the value of their proposal, are best suited to deliver a long term, cost viable benefits program, while meeting the Municipality's service requirements and expectations. Reasons for Recommendation Great West Life's offering to Clarington allows for not only the streamlining of multiple benefits under a single carrier, but also: • Great West Life offered extended guarantees on their pricing aspects as follows: • a 27 month guarantee on insured Life and Long Term Disability rates; • a 15 month guarantee on insured Health and Dental rates; • a 12 month guarantee on stop loss charges and pooling quotes for Health and Travel • a competitive pricing structure relative to current providers: o estimated current (pre-renewal) annualized costs for Life, Dependent Life, Long Term Disability, Health, Travel and Dental = $1,839,542 (excluding sales tax). Great West Life quote annualized =$1,546,053(excluding sales tax). • a commitment to provide no deviation from current plan design parameters; • a commitment to high levels of customer service; • a demonstrated ability to provide flexibility in meeting the insurance requirements of the municipality (e.g. willingness to offer higher maximums on life and disability benefits to ensure that all staff are fully insured under the base group plan without having to meet additional evidence of insurability requirements as required with the current provider, along with a provision to ensure ongoing full coverage within reasonable salary increase parameters); • highest levels of technology on both the plan member level site and employer administration site; • an inclusion of value added components and products at no additional cost to the municipality; • a demonstrated ability to effectively transition similar sized group plans using customized communication and employee sessions, along with a dedicated transition service team; • a clear timetable for transition of benefits, including a commitment to provide booklet/contract drafts for review prior to the effective date of February 2009; • a clear and concise approach to disability management and the availability of ad-hoc services that Clarington may wish to utilize during the self-administered short term disability period. • a commitment to provide a disability "needs analysis" prior to plan implementation to ensure that the disability benefit transition is handled smoothly and is reflective of Clarington's needs Accidental Death & Dismemberment(AD&D) Benefit A combination of price and extended rate guarantee leads to the recommendation to award the AD&D benefit to Chubb Insurance effective February 1, 2009. This carrier has provided a competitive pricing structure coupled with a three year rate guarantee. L_") tilrcci tiwth • V\hith.,Oni.uio • I IN Ph,nc I)W>666.1 00 • A\chtiilc www.buffetttaylor.com I uy<wi.h06.4SSS • I oII Ilicc I S00.261_207( Schedule T" Employee Benefit Provision — Market Survey Municipality of Clarington October 9, 2008 Page 4 Chubb's offering includes enhancements to some of the ancillary benefits relative to the existing AD&D coverage. Overall Conclusion Based on comprehensive evaluation criteria, the favorable combination of price and technical product substantiate the recommendation that Great West Life be selected as the carrier for the Life, Long Term Disability, Health and Dental plans, and that Chubb Insurance be selected as the AD&D carrier. For more information on this report, please contact your Buffett Taylor service team: Joyce Persaud Account Manager (905)666-1300 ext. 249 David Czuczman Practice Leader (905)666-1300 ext. 233 I� I1�I'm S1 crt North \\hithy,()ntam, • I IN 4N18 • Phunc 90�.666.l 100 • \\chsitc www.buffetttaylor.cam • I'a�1)n5.60n.4N,� I„II ITcc I.1lu.'6?. 6'p THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REQUEST FOR PROPOSAL FOR THE PROVISION OF EMPLOYEE GROUP BENEFITS—PROVIDER SERVICES Schedule "D" Underwriting Questionnaire 1. Please confirm that your company operates in accordance with CLHIA guidelines and that no current insured members will suffer a loss of coverage as a result of a change in carrier. 2. Please confirm that your quotation does not deviate from the Plan Design Outline, provided under Appendix#2. Otherwise, any deviation should be listed and explained in detail. Please do not refer to your standard proposal pages. 3. In the event that all benefits are not placed with one carrier, please advise which, if any, of the benefits you would be prepared to underwrite separately. 4. Please advise the date at which time the terms of your proposal is no longer binding. 5. Are you prepared to offer any rate and / or retention charge guarantees in excess of one year? If so, please specify by line of benefit. 6. Please confirm that your quoted rates will not be subject to recalculation on the effective date. 7. At minimum, please confirm that your AD&D quote includes the following: A. Enhanced paralysis benefits B. Exposure and disappearance C. Repatriation benefit$10,000 D. Rehabilitation benefit$10,000 E. Conversion privilege F. Education benefit up to 5%of less of$5,000 per year G. Spousal retraining benefit$10,000 H. Family transport benefit$5,000 I. Day care benefit up to 3%or$3,000 per year to a$12,000 maximum J. Home and vehicle modification benefit$10,000 8. Please provide all details relating to your quoted AD&D benefit. 9. Please describe any enhancements to your basic AD&D above and beyond item #7 above, included in your quoted charge. 10. Regarding the life and LTD benefit,please describe your basis for establishing renewal rates, including: a. the formula used to determine the degree of credibility that is applied to the claims experience;and b. the factor(s)used to determine the reserves for Incurred But Not Reported(IBNR)reserves and disabled life reserves(DLR's)and waiver of premium reserves(WOP), as applicable. 11. If marketing discounts have been applied to the quoted premium rates for the non-refund benefits, please provide the level of these discounts. Please also confirm the period over which it is intended that these marketing discounts will be phased out. 12. For the EHC and dental benefits, please confirm that EHC will be underwritten on the current basis: Insured, non-refund accounting including $10,000 stop loss applicable to drug, dental accident and private duty nursing. 13. Please detail your terminal provisions with respect to IBNR's 14. Confirm your float requirements on an ASO funded program. 15. Confirm booklet and amendment charges. 16. Your quoted rates should include a booklet allowance. Please confirm the per booklet allowance available to Clarington. 1422 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REQUEST FOR PROPOSAL FOR THE PROVISION OF EMPLOYEE GROUP BENEFITS—PROVIDER SERVICES 17. Please confirm a 60 day premium grace period will apply for all coverage, during which time, premiums may be remitted without interest charges. 18. Please detail any wellness products / services which are available within your quoted EHC charges. Please include reference to online,in-person(seminar)services and products. 19. Please confirm you will agree to"grandfather'all existing amounts of life, dependent life and AD&D insurance. 20. Please advise whether you are prepared to offer any amounts of optional life insurance, without evidence of insurability. If so, please advise of any specific requirements that may apply. 21. Please confirm the highest available basic life non-evidence maximum and the highest available overall maximum,within your quoted rate. 22. Due to the increasing cost of salaries (as negotiated by collective bargaining or otherwise) and Clarington's desire to fully insure its employees at sufficient levels to cover their changing salaries, the current non-evidence and overall maximum are insufficient to meet the needs of the non-affiliated and Mayor / Council divisions. Clarington is interested in obtaining the highest available overall maximum and eliminating the non-evidence maximum requirement. Please confirm your highest available overall maximum and associated rate adjustment. Note, Clarington is willing to consider entering into a minimum 4 year agreement with the selected carrier, in exchange for this provision. 23. Please confirm your breakeven loss ratio for life, health and dental, and LTD benefits (inclusive of all fees with premium tax). 24. Please confirm you will agree to"grandfather'all existing amounts of long term disability insurance. 25. Please confirm the highest available LTD non-evidence maximum and the highest available overall maximum, within your quoted rate. 26. Similar to question#21 above,the current non-evidence and overall maximum are insufficient to meet the needs of the non-affiliated division. Clarington is interested in obtaining the highest available overall maximum and eliminating the non-evidence maximum requirement. Please confirm your highest available overall maximum and associated rate adjustment. 27. Please confirm the availability of a dedicated disability service team. 28. Please describe your company's quality assurance and fraud prevention policies and processes. 29. Please confirm your company can continue to accommodate the current administration arrangements (self- administered, head office-billed). Please confirm your ability to electronically provide monthly premium statements in excel format. 30. Please advise from which of your offices this account would be serviced. 31. From what location(s)would claims be paid? Please specify by line of benefit. 32. What is your company's current average turnaround time for the payment of claims? Please specify by line of benefit. 33. Please confirm your company's ability to provide the following employee services. Our expectation is that the following services are included as part of your companies group benefits offering, however if separate charges apply, please confirm. * 1-800 claims and service call centre. Please confirm the hours of operation for your call centre. * Availably of interactive voice response(IVR) * Availability of online member services * Direct deposit 1423 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REQUEST FOR PROPOSAL FOR THE PROVISION OF EMPLOYEE GROUP BENEFITS—PROVIDER SERVICES • Online claims history review • Member electronic claims submission 34. Please describe the availability of your company's web-based administration system for employers. Please confirm employer system requirements. 35. Confirm availability/access to create/request ad-hoc reports for all benefit lines as required(self-service online). 36. Confirm your company is able to maintain employee mailing addresses. 37. Please confirm that you will provide the following information on an annual basis, or as required, by employee group classification: a. for all benefits, including all pooled aspects of the EHC coverage, a summary of paid claims,and; b. for life benefits, a listing by certificate of all paid claims and waiver of premium claims, including the amount of waiver of premium reserves, by individual,and; c. for long term disability, a listing by certificate of paid claims, including the amount allocated as disabled life reserves, by individual, and d. for life and LTD, a comparison of the age banded distribution of volumes between the current and prior policy years,and; e. for EHC and dental benefits,detailed claims listings indicating the following information: 1. paid claims for employees,dependents and totals per certificate. 2. paid claims categorized by service type f. For EHC, completed detailed drug utilization reporting, including top 100 DINs by cost and number of scripts paid and top 25 disease state categories. 38. Please confirm that your company will provide quarterly reports, which illustrate paid premium and paid claims for each of the benefits provided. 39. Please provide details of your ability to provide meaningful ad-hoc claim management reporting, as maybe requested for bargaining purposes. Please include information on the ability to provide such reports and associated costs. 40. If the claims experience for the life and long term disability benefits is to be considered in the renewal rate setting, please confirm the quarterly claims experience will include a listing of the individuals for whom waiver of premium and LTD claims have been approved and which includes the waiver of premium and disabled life reserves that have been established for those claimants. 41. Please confirm your availability to meet with Clarington on a regular basis. 42. Please confirm you have provided a transition timetable as requested, based on a February 1, 2009 effective date. 43. Please confirm the availability of a dedicated transition team to ensure the successful transfer of all benefits. 44. Please confirm your company is able to prepare and distribute all employee communications, as required by Clarington. 45. Please confirm your company is able to accommodate / provide employee information sessions at various locations, as required by Clarington. 46. Clarington is interested in time-saving and cost effective solutions to transitioning the benefits program. Please describe your requirements, in terms of transfer of employee data and claims data,which will assist Clarington in smoothly transitioning the benefits program to your company (i.e. transfer of vision maximums and electronic employee data download). 1424 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REQUEST FOR PROPOSAL FOR THE PROVISION OF EMPLOYEE GROUP BENEFITS—PROVIDER SERVICES 47. Please confirm your commitment to deliver all documentation and training prior to the effective date of coverage. Please outline additional services that your firm can offer on an ad-hoc basis. These could include but not be limited to independent medical exams, adjudication of a short term disability absence, etc. 1425 • 1 � n Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 20, 2008 Resolution #: Report#: COD-065-08 File#: By-law#: Subject: CL2007-52, SUPPLY AND DELIVERY OF OILS AND LUBRICANTS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-065-08 be received; 2. THAT the Contract for the Supply and Delivery of Oils and Lubricants be re- tendered. _ZV�Q Submitted by: Reviewed by: ( �f arie Marano, H.B.Sc., C.M.O., ranklin Wu, Dir r of Corpora Serv' s Chief Administrative Officer ancy ayl r, Director of Financ B.B. MM\JB\BH\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330 1426 REPORT NO.: COD-065-08 PAGE 2 1. BACKGROUND AND COMMENT 1.1. The award of contract number CL2007-52 for the Supply and Delivery of Oils and Lubricants was approved by Council under COD-009-08 in February 2008; a copy of the report is attached as Schedule "A" 1.2. Contract number CL2007-52 for the Supply and Delivery of Oils and Lubricants required that the pricing remain firm for year one of the contract. 1.3. The successful bidder, R.P. Oil Limited, Whitby, Ontario has advised that the prices cannot be held firm for the one year term and has requested price increases of approximately 35%. 2. ANALYSIS 2.1. As per the Contract, under Schedule "A" General Terms and Conditions, Section 4.0 Pricing, "unit prices bid shall be firm for the first year." 2.2. R.P. Oil Limited, Whitby, Ontario will not hold their prices until the end of the first year which expires February 28, 2009. 2.3. The oil market has become very volatile in recent months. Although bidders are expected to factor some degree of inflation into their pricing structure the recent price swings were not anticipated by the current supplier. 2.4. Since the terms of the contract are clear no adjustment to pricing can be considered prior to the anniversary date of March 1, 2009. To do otherwise would be contrary to best practice and unfair to other bidders of the tender who committed to hold prices firm. 2 1427 REPORT NO.: COD-065-08 PAGE 3 3. FINANCIAL IMPLICATIONS 3.1. The required funds for this acquisition were estimated as $24,195.72 based on the consumption data provided by the Operations Department. 3.2. The funds were allocated from the current operating fleet budget. 3.3. It is feasible that the costs for the supply and delivery of oils and lubricants will increase by up to thirty-five per cent. 3.4. Given the current state of the market it is anticipated that volatility will continue. Accordingly, the new contract will make provision for semi annual price review. 4. CONCLUSION 4.1. The current contract will be cancelled and a new tender for the supply and delivery of oils and lubricants will be issued. 5. INPUT FROM OTHER SOURCES 5.1. This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate departments and circulated as follows: Concurrence: Director of Operations Attachments: Attachment 1 — Schedule "A" Report COD-009-08 3 1428 • L� ig Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, February 4, 2008 Re5ol"'OniGM-11a-�$ Report#: COD-009-08 File# By-law# Subject: TENDER CL2007-52 SUPPLY & DELIVERY OF OILS & LUBRICANTS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-009-OS be received; 2. THAT RP Oil Limited, Whitby, Ontario with a total approximate annual bid in the amount of $24,195.72 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007-52, be awarded the contract to supply and deliver oils and lubricants commencing March 1, 2008, as required by the Municipality of Clarington, Operations Department; and 3. THAT the contract be extended for a second year and third year dependant upon satisfactory service and pricing; and 4. THAT the require nds be provided from the current operating fleet budget. Submitted by: Reviewed by: Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Dire of Corpor ices Chief Administrative Officer r� G f. ancy T lor, Direct r f ante Fre h, RDMR, RRFA, Director of Operations MMIJDBtbh CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-4169 1429 REPORT NO.: COD-009-08 PAGE 2 BACKGROUND AND COMMENT Tenders were publicly advertised and issued for the supply and delivery of oil and lubricants, as required by the Operations Department. Subsequently, tenders were received and tabulated as per Schedule "A" attached. The prices submitted by RP Oil Limited are firm for one year and the tender makes provision for two one year extensions pending satisfactory service and pricing. Due to the volatility of the petroleum market pricing for years two and three will be subject to adjustment based the market conditions in effect at the time of renewal. Because of the market conditions it is estimated that the total value of the three year agreement will exceed $75,000.00 which is in excess of the Purchasing Manager's authority as set out in the Purchasing By-law. It is recommended that the contract be extended for a second and third year pending satisfactory service and pricing. The required funds will be provided from the Operations Department current operating fleet budget. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Operations. The subject firm has previously provided service for the Municipality of Clarington and the Operations Department were satisfied with the service. After further review and analysis of the bids by the Operations Department and Purchasing, it was mutually agreed that RP Oil Limited, Whitby, Ontario, be recommended for the contract to supply and deliver oil and lubricants to the Municipality of Clarington, as required by the Operations Department. Attachments: Attachment 1 — Schedule "A" Bid Summary 1430 Schedule "A" Bid Summary Tender CL2007-52 BIDDER TOTAL BID (Excluding GST Safety Kleen Canada Inc. B $18,073.55* Breslau, ON RP Oil Limited Whitby, ON $24,195.72 Noco Toronto, ON $26,818,55 BOSS Lubricants Toronto, ON $28,051.17 Edward Fuels Godevich, ON $30,590.01 Paul Lizotte Fuels Limited Bowmanvil.le, ON $31,363.39 Total Lubricants Canada Inc. Pickering, ON $31,794.14 Mister Chemical Vaughan, ON $32,539.92* Frew Petroleum Oshawa, ON $32,764.98 *not all products quoted, re-refined products quoted 1431 Energizing Ontario REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY OCTOBER 20, 2008 Resolution #: Report #: FND-024-08 File #: By-law #: Subject: NOTICE OF APPEAL OF CLARINGTON DEVELOPMENT CHARGES BY-LAW Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-024-08 be received for information. Submitted by: Reviewed b : n- cy T yfo r, B. A., C.A., Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer. NT/hjl 1501 REPORT NO.: FND-024-08 PAGE 2 BACKGROUND AND INFORMATION: 1.0 On December 3, 2007, Report FND-024-07 was approved directing staff to undertake an interim review of Development Charges By-Law No. 2005-108 with a view to any necessary amendments in advance of the full five year review required prior to the By-Law expiring in 2010. 1.1 A development charges amendment study was undertaken in conjunction with Hemson Consulting Ltd., completed in May 2008. 1.2 On June 9, 2008, Council approved the recommendations contained in Report FND-012-08 and the Addendum thereto as well as By-Law No. 2008-104. This By-Law amended the Development Charges By-Law No. 2005-108 and included phasing provisions for the new charges commencing July 1, 2008. 1.3 On July 21, 2008, the Clerk received official notice (copy attached) that the Development Charges By-Law No. 2008-104 has been appealed. CONCLUSION: 2.0 The purpose of this report is to advise Council of the nature of the appeal. An in- camera report by the Solicitor will be provided pertaining to this issue later in this agenda. Attachments: Attachment A— Notice of Appeal letter CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F (905)623-4169 1502 . Attachment "A" 1OSJUL21 Ar►11'2A-55 Barristers&Solicitors LLP 250 Yonge Street,Suite 2 Goodmans M5 Toronto,Ontario Canada M56 2M6 Telephone:416.979.2211 Facsimile: 416.979.1234 goodmans.ca Direct Line:416.597.5158 rhowe @goodmans.ca July 18, 2008 Our File No.: 04.1205 and 07.1593 Via Courier and Facsimile Municipality of Clarington 40 Temperance Street Bowmanville, ON L I C 3A6 Attention: Ms. Patti L. Barrie, CMO, Clerk Dear Ms. Barrie: Re: Notice of Appeal of Clarington Development Charge By-law No. 2008-104 We are the solicitors for Smooth Run Developments Inc., Brookfield Homes (Ontario) Limited, Players Business Park Ltd. and West Diamond Properties Inc., all of whom are owners of land in the Municipality of Clarington in respect of which applications for approval of draft plans of subdivision have been filed but are not yet approved. We are also solicitors for the Building Industry and Land Development Association, an incorporated association representing the land development, home building and professional renovation industry throughout the greater GTA. On behalf of each of our individual clients we hereby appeal Clarington Development Charge By-law No. 2008-104 (the `By- law") to the Ontario Municipal Board pursuant to Section 14 of the Development Charges Act, 1997 (the "Act"). Our clients' objection to the By-law is that the charge imposed by the By-law was calculated using a flawed methodology that does not comply with the requirements of the Act, and as a result the charge is too high. The primary reasons supporting our clients' objection are set out below. The By-law amends the Municipality's existing Development Charge By-law No. 2005-108 enacted in June 2005 (the "2005 By-law"), and has the effect of simply increasing the rates of development charges imposed by that by-law. Specifically, the By-law results in an increase in the development charge imposed for a single detached residential unit of$4,577.00 per unit, which equates to a 46% increase in the development charge over that which was adopted by the Municipality just three years ago in 2005. A review of the Background Study prepared by Clarington's consultant, Hemson Consulting, in support of the By-lawl reveals that a portion of this increase is attributable to new capital cost estimates for projects which are substantially higher than the estimates used in 2005. Development Charges Amendment Study, Municipality of Clarington, l lemson Consulting Ltd., May 2008 150 Goodmans Page 2 However, a substantial portion of the increase is attributable to a change in the methodology employed in the Background Study to calculate the development charge, which our clients believe is not reasonable and does not comply with the requirements of the Act. The Use of Net Versus Gross Population Increases The change in methodology which appears to have resulted in the most significant increase in the charge relates to whether the cost of new services that may be funded by the development charge should be calculated based on the actual net increase in population in the Municipality, or instead based on the gross increase in population in new housing units. In respect of the Clarington By-law, this issue relates to certain general or "soft" services, namely Public Library, Indoor Recreation, Engineering Services—Parks, Operations and Parking. Paragraph 4 of subsection 5(1) of the Act requires that the estimated increase in the need for services funded by a development charge must not include an increase that would result in the level of service exceeding the average level of service provided in the municipality over the 10-year period immediately preceding the preparation of the background study. The regulations under the Act provide that both the quantity and quality of a service must be taken into account in determining the level of service and average level of service. The Background Study addresses these requirements for each relevant service by undertaking a calculation of the value of that service provided in the Municipality on a per capita basis for each of the last 10 years. Those annual per capita values are then averaged to calculate an average historical per capita "service level" value for the service. To determine the eligible "funding envelope" for the service that may be included in the charge without exceeding the 10-year historical average service level, the historical average per capita service level value is multiplied by the estimated population increase over the study period. In undertaking this calculation, the Background Study uses the gross increase in population in new housing units. In other words, the eligible funding envelope for the service is calculated by multiplying the historical per capita service level value by the estimated number of persons in new housing units. In the background study prepared in respect of the 2005 By-law the total or net increase in population in the Municipality was instead used in this calculation. In other words, the eligible funding envelope was calculated by multiplying the historical per capita service level value by the estimated net population increase. The reason why there is a difference between the increase in population in new units and the increase in net population is because the average number of persons per unit is declining in the existing developed areas of the Municipality, and accordingly the existing developed areas of the Municipality experience a decrease in population over time. The rationale for using the net increase in population in calculating the eligible funding envelope is that decreases in population in existing developed areas of the Municipality results in reductions in the use of existing services in the Municipality, and frees up capacity for those services that can be used by the population in new units. The actual increase in the need for a service is based on the net population increase. Our clients believe that this approach, which was used in the Municipality's 2005 background study, is correct and is the appropriate way to calculate the actual increase in the 1504 Goodmans Page 3 need for the service arising from development and ensuring that there is no increase in the service level above the average historical service level. The Municipality has indicated that the rationale for changing its methodology is essentially that capacity that might be created for services by declines in existing population does not occur in locations in which development is occurring and where new infrastructure is therefore required. Our clients do not accept this argument. For the types of services relevant to this change in methodology, such as Libraries and Indoor Recreation, the Municipality provides a relatively small number of facilities that are designed to service a larger geographic area. These services are not provided on a neighbourhood level, within walking distance of all residents. The need for these services is determined by the total population they are required to serve, and accordingly the costs of new services that should be eligible to be included in the development charge must be based on the actual increase in population. Otherwise, the development charge will include funding for services that are not needed to service new development and that would result in the level of service exceeding the 10-year historical average level of service, contrary to the provisions of the Act. Further, this methodology does not appropriately account for excess capacity in the Municipality's infrastructure that is available to service new development as required by the Act. Inclusion of Excess Capacity in Historical Service Levels The other significant flaw in the methodology employed in the Background Study relates to the treatment of existing facilities that have been constructed by the Municipality, but are being debt financed and funded through the development charges imposed by the By-law. Specifically, our clients have identified an issue with respect to the Bowmanville Library, the South Courtice Arena and the Bowmanville Indoor Soccer facility. The Background Study includes the outstanding financed portion of the capital cost of each of these facilities as a cost to be funded through the development charge, on the basis that these facilities represent excess committed capacity available to service new development that the Municipality indicated would be funded through development charges at the time they were constructed. Accordingly, there is excess capacity in each of these facilities that is not required to service existing development. However, in calculating the historical per capita service level value for the Library and Indoor Recreation service categories, the Background Study includes these facilities without accounting for the fact that there is excess capacity in them that is not required to service existing development and that the Municipality proposes to fund through future development charges. The result is that the historical average service level for these service categories is inflated by excess capacity in facilities that is to be used to service, and funded by, future development. Our clients believe that it is entirely inconsistent on the one hand to require future development to fund the excess capacity in existing facilities on the basis that they were constructed to service that future development, but on the other hand include those facilities in calculating the historic service level provided to existing development. 1505 GoodmanUP s Page 4 For the above reasons, and other reasons that may be identified prior to the hearing of this matter, our clients hereby appeal the By-law to the Board. We are enclosing herewith one cheque in the amount of $250 in payment of the Board's fees on behalf of Smooth Run Developments Inc. and Brookfield Homes (Ontario) Limited, one cheque in the amount of$250 in payment of the Board's fees on behalf of Players Business Park Ltd. and West Diamond Properties Inc., and one cheque in the amount of$125 in payment of the Board's fees on behalf of the Building Industry and Land Development Association. GOODMANS LLP Robert D. Howe cc: Bruce Fischer and Tom Albani, Smooth Run Developments, West Diamond Properties and Players Business Park Peter Schut and Cynthia Bird, Brookfield Homes Paula Tenuta, BILD Randy Grimes, IBI Group GOODMANS15614418.1 1506 • Energizing Ontario REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY OCTOBER 20, 2008 Resolution #: Report#: FND-026-08 File #: By-law #: Subject: ASSESSED VALUE OF COURTICE WATER POLLUTION CONTROL PLANT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT-Report FND-026-08 be received. Submitted by: / Reviewed b Nancy Ta or, B ., C.A., Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer. NT/hjl 1507 REPORT NO.: FND-026-08 PAGE 2 BACKGROUND: 1.0 As Council is aware, the Courtice Water Pollution Control Plant is a significant facility constructed in Clarington by the Region of Durham. As the facility was due to open very early in 2008, it became the subject of budget discussions in the fall of 2007. Typically, no property assessments are included in the budget process unless they have been included in the returned roll by the Municipal Property Assessment Corporation (MPAC). This is due to the risk involved in estimating what dollar value to include prior to the facility being assessed. 1.1 Since the Courtice Water Pollution Control Plan was a project of such significant magnitude, a different approach was taken. A concern was raised that if no assessment was included in the growth estimate, than other taxpayers would incur a property tax increase that was not necessary. As MPAC cannot provide an estimate until they have had a chance to fully review and analyze any facility, it was up to Clarington to determine what value to use for estimation purposes for 2008. 1.2 There is a water pollution control plant in the City of Pickering (Duffins Creek WPCP). It is an older facility that would have depreciated significantly for property taxation purposes. Its depreciated assessed value in 2008 was $38,572,000. In order to determine a ballpark estimate for use for budget purposes for the Courtice plant, one half of the commercial component was used or$19,000,000. As the Courtice plant is new and therefore would have no depreciation, this seemed like a reasonable estimate. 1.4 The estimate used for the Courtice plant resulted in a budget revenue estimate of $400,000 for local purposes (Clarington's share of the tax rate plus education retained). When the supplementary assessment roll was issued, the actual assessment for the Courtice facility was determined by MPAC to be $8,704,000. This was determined to be effective as of March 1, 2008. That was the date the facility was fully commissioned and under the full care and control of the Region of Durham. This resulted in a supplementary tax bill issued to the Region for $235,245.91. If this is annualized, this translates to an annual tax revenue of approximately $280,000. Clarington's annualized share of revenue from this (local levy plus education retained) is $183,430. 1.5 Obviously this is much lower that what was estimated for budget purposes. This result is the reason why the use of estimates is only used in exceptional circumstances. The following section of the report is intended to explain the reason for the lower assessed value and some of the reasons for the difference between the estimate and actual value. 1508 REPORT NO.: FND-026-08 PAGE 3 PRIMARY CAUSES OF VALUATION DIFFERENTIAL: 2.0 From an overall perspective, there are several overriding reasons for the variation between the actual assessed value and the ballpark budget estimate including, site differentials between Pickering and Clarington, allocation of the total construction cost for Courtice and implications of the Assessment Act provisions for a modern facility design. 2.1 With respect to site differentials between Pickering and Clarington there are several factors affecting this. Firstly, there is quite a variance in the site and building areas. The Duffins Creek Water Pollution Control Plant (Duffins WPCP) site area is 156 acres versus the Courtice WPCP at 106.7 acres. The Courtice site is 50 acres smaller. Also, the land rate for assessment purposes is much higher in Pickering at $87,120 per acre rather than $37,500 in Clarington. 2.2 Secondly, the total building area is much smaller in Clarington. This is triggered from the differences in modern facility design. Total floor area at the Duffins WPCP is 1,038,765 square feet versus Courtice at 46,768 square feet. The Courtice Plant is very minimal with respect to buildings that are accessible to employees as work areas. Many of the buildings are simply enclosed mechanical processes. This will be discussed in detail below. None of this information was available at the time of the 2008 budget process. 2.3 As has been highly publicized, the total cost of the project was $164 million. However, what is not commonly understood is the breakdown of how these costs are allocated amongst the major components of the facility. The investment of $164 million is not solely at the Courtice site. For the entire system to work,the project included components at the Harmony Creek Pumping Station, Conveyance of flows to the Courtice WPCP, the Courtice WPCP and the outfall into Lake Ontario. The costs attributable to the Main Treatment Facility are approximately $110 million, not the total $164 million. Unfortunately, the total cost created some expectations with respect to order of magnitude for the resulting assessed value that did not materialize. This will be elaborated upon in the following section dealing with specific assessment issues of the Courtice WPCP facility. ASSESSMENT OF THE COURTICE WATER POLLUTION CONTROL PLANT: 3.0 During the course of the research to review the assessment of the Courtice WPCP and how it compares to other facilities, several meetings were held with various experts including the Senior Valuation Analyst of Industrial Properties and the Manager of Industrial Properties at MPAC, as well as senior staff at the Region of Durham Finance Department. Detailed information was provided by all parties to clarify the status of the assessment. 1509 REPORT NO.: FND-026-08 PAGE 4 3.1 There are several relevant sections of the Assessment Act that are quite pertinent. Section 27(3) dictates that the assessment of public utilities is deemed to be in the commercial property class, rather than what would otherwise be in the industrial class and attract a higher tax rate. Public utilities are specifically defined based on ownership and activity with the Courtice WPCP falling into this definition. 3.2 The primary section of the Assessment Act that has a significant bearing is Section 27(10) which states (in part): ...there shall be no assessment of machinery whether fixed or not nor of the foundation on which it rests, works, ...substructures, superstructures, except where a substructure or superstructure forms an integral part of a building..., rails, ties, poles, towers, lines... nor of other property, works or improvements "not specifically referenced as assessable"(italics added) 3.3 The result of Section 27(10) of the Assessment Act is to make significant portions of the structures at the Courtice site not assessable. For a public utility building to be assessable, it must be a building that can not only be entered into in the normal course of activities (as opposed to enclosed machinery), but it also has to serve a purpose as a work area, office or administration area, garage etc. 3.4 Upon detailed review of the specific structures at the site, many do not qualify for assessment. They form part of the "liquid train" for the treatment of waste and therefore fall into the definition of machinery. The design of the site was planned such that structures were minimized since any additional structure would increase the overall cost of the facility. Modern design and technology played a significant role in the final implications on assessment of the site, although this was not a planned outcome. CONCLUSIONS: 4.0 Although expectations were high from the assessment perspective for the Courtice WPCP, upon a detailed review of the final site and the specific assessment attached to each component, the assessment valuation has not transpired as hoped. As explained above, the three overriding factors were site differences between Duffins Creek and Courtice, allocation of the total construction cost for Courtice and implications of the Assessment Act provisions for a modern facility design. 4.1 It is not recommended that the assessed value be appealed at this time. Based on a thorough review as well as the fact that a fairly recent appeal was concluded on the Duffins WPCP that clearly laid out assessment methodology, there appears to be no basis on which to launch an appeal. It is therefore recommended that this report be received for information. 1510 REPORT NO.: FND-026-08 PAGE 5 4.2 The budget shortfall from the 2008 estimate will have some implications on any surplus/deficit in the 2008 year but it is too early to determine the overall impact. There will also be an implication from the 2009 budget perspective since the base growth will have to be adjusted to reflect the shortfall. This will be addressed during the 2009 budget process. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169 1511 C - a Leading the way MEMO TO: Mayor Abernethy and Members of Council FROM: A. Greentree, Deputy Clerk DATE: October 15, 2008 RE: APPOINTMENTS TO THE NEWCASTLE ARENA BOARD AND CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE Our File No.: C12.GE Due to the resignation of Dave Werheid from the Newcastle Arena Board, another member will need to be appointed. An advertisement of the vacancy was not required as we had Jo-Anne Raymond's application on file. Due to the resignation of Tim Hick from the Clarington Accessibility Advisory Committee, another member will need to be appointed. Given the legislative requirements that a majority of the members of our advisory committee are to be persons with a disability, and given our existing Committee membership, Mr. Hick's replacement should be a person who has a disability. An advertisement of this vacancy has not been issued, but the following people have applied for appointment: F. Elaine Simpson Cornelia Agatha (Corine) Goodwin Please be advised that applications have been circulated confidentially under separate cover. C Anne Green-tree, BA, CMO Deputy Clerk CAG CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-6506 1901 HANDOUTS/CIRCULATIONS GPA vXX ton Board of Tr ",aft. t?erships in Busln CLARINGTON BOARD OF TRADE u ness, Clarington Board of Trade Economic Development Activity 2nd Quarter 15t Quarter Calls Handled Varies — average 5 per day varies - average 5 per day 5 to 10 per day Emails handled 10-15 per day 27 Meetings with existing businesses 290 2 Meetings with prospective businesses 3 18 Regional leads 4 New business 6 10 Business expansion/inquiries and moves 2 1 56 (includes Casba metal, New jobs created HR Welding, Honda and TD) 39/Rona job fair June 18 Clarington Board of Trade Economic Development Activity Vacant Land Inquiries 6 n/a Vacant Space Inquiries 2 n/a Clarington Board of Trade Welcome to our Industrial Sector... . • Casba Metal Products- Metal Roofing (2) • HR Welding — Welding (est. 12) • Harrison Fuels Welcome to our Commercial Sector... . • Boston Pizza • Honda (30) • TD/Canada Trust- Longworth ( 12) Clarington Board of Trade Congratulations on Re- Opening your establishments... • Lange' s Photo • Bethesda House • Cafe Vienna • Leisure Lady Clarington Board of Trade Meetings • Durham Committee of Adjustment Stakeholder Summit • Destination Success • Durham Region Real Estate Board — Education Day • DSEA AGM and Transforming Transportation Conference • Regional Committees for manufacturing/agriculture • Metrolinx • Business Prosperity Conference Helping business • Exploring Rural Broadband area expansion • Bridges to Better Business Conference • Shop Local Campaign • Clarington Farmers Market Clarington Board of Trade Preparing for our Energized Economy... . • Met with the new president of Candu Reactors • Met with AECL • Met with Infrastructure Ontario Clarington Board of Trade Our Job Jar... . • Update industrial land inventory and mapping system • Conduct a complete corporate call strategy to help us prepare an economic impact study and an updated industrial directory • Community Profile • Prepare our existing business community to capitalize on the Darlington New Nuclear Project. Clarington Board of Trade Thank you for supporting CBOT Economic Development as we move forward, focusing on the responsibility for advancing community and business development through our attraction, retention and expansion efforts. BUFFETT TAYLOR - -r Employee Benefits ConsultinglW 111F Group Benefits Market Survey A Presentation to the Municipality of Clarington , General Purpose & Administration Committee October 20, 2008 Market Survey Overview * Objectives of Market Survey Process • Consider amalgamation of benefits under one provider • Obtain rate stability • Service & technology considerations • Review of life & LTD maximums • Examine value added services available in the marketplace • Review of industry standards and best practices • Ensure superior customer service • Establish long term relationship with selected provider BUFFETT TAYLOR Employee Benetits Consulting 2 Overview * Specifications jointly prepared by Buffett Taylor and Clarington's Purchasing Division * Specifications released July 18 , 2008 * 18 benefits providers asked to quote, including specialty carriers * Proposals received from 7 providers, including specialty carriers for AD&D , and incumbent carriers, Manulife and Sun Life 3 Evaluation Process * Submissions reviewed by Purchasing Division to ensure that all proposals meet specified criteria * Review of pricing and technical proposals conducted by Buffett Taylor * Rating and evaluation of proposals prepared by evaluation team , including Clarington representatives — based on pre-determined criteria and scoring * Finalist interviews & reference checks conducted 4 Recommendation * Based on comprehensive evaluation criteria , a favourable combination of price and technical proposal , Buffett Taylor recommends that Clarington transfer the life , LTD , health and dental benefits to Great West Life , effective February 1 , 2009 5 Reasons for Recommendation * Competitive pricing — result in rate stabilization with potential for reduction in overall costs * Duplication of current plan design � Demonstrated ability to provide flexibility in meeting insurance requirements (i.e. life & LTD maximums) � Offers high level of technology — employer & member • Inclusion of value added services • Clear & concise disability management approach * Well planned & defined transition timetable * Commitment to excellent customer service N AD & D Benefit * Recommend that Clarington transfer the AD&D benefit to Chubb Insurance , effective February 1 , 2009 * Extended rate guarantee (3 yrs . ) and potential cost reduction * Extensive enhancements to ancillary benefits relative to the existing AD&D coverage 7 r CLARINGTON I F AN VIEW Compass to our Future October 20, 2008 Robin Heathcote and Carlos Salazar Planning Services Department L( OFFICIAL GLOBAL ISSUES ENERGY COSTS CLIMATE CHANGE JOBS OUTSOURCING PPS GREENBELT PLACES TO GROW PLANNING REFORM SOURCE WATER PROTECTION OAK RIDGES MORAINE METROLINX REGIONAL TRANSPORTATION PLAN REGIONAL OFFICIAL PLAN REGIONAL TRANSPORT. PLAN PLAN REVIEW - COMPLEXITY LOCAL PROJECTS -Technology & Energy Parks - Neighborhood Plans -Wal-Mart, HomeDepot, Rona, Holiday Inn - Municipal Facilities Library, Baseline Park, Aquatic Centre CLARINGTON OFFICIAL PLAN REVIEW DARLINGTON EXPANSION 407 EXPANSION SMART GROWTH NEW URBANISM GREEN DEVELOPMENT CREATIVE CITIES SUSTAINABLE CITIES HEALTHY CITIES COMPETITIVE CITIES CAPITAL PLAN DEVELOPMENT CHARGES LONG TERM FINANCIAL PLAN FISCAL IMPACT OF GROWTH OUTDOOR/INDOOR RECREATION ASSESSMENT LIBRARY SERVICES DELIVERY MODEL COMMUNITY SERVICES STRATEGIC PLAN 7_ HOW DO WE PUT ALL THE PIECES TOGETHER? PLANNING FORTHE COUNTRYSIDE PLANNINGFOR SUSTAINABLE AND PLANNINGFOR PROSPERITY AND GROWTH CLARINGTON QUALITYOF LIFE VISION PLANNING FOR ACTION HEALTHY COMMUNITIES MAKING IT HAPPEN AL PLAN REVIEW First Phase of Public Participation Monday, October 20, 2008 C! [ PUBLIC PARTICIPATION J ■ Community Sessions c Residents o Stakeholder Groups • Public Attitude Surveys 0 1993 Public Attitude Survey c 2008 Clarington Residential Report 0 2008 Clarington Business Report • Government Agencies 5 First Phase of Public Participation 600+ residents ■ Public Sessions (90) ■ Community Groups (60) Special meeting of o Agricultural Committee Council o Green Committee Bowmanville a CBOT 0 Courtice c BILD — Building Industry Newcastle and Land Development 0 Newtonville Association Orono Visual Arts Centre o Solina ■ Government Agencies ■ Community Surveys Regional Planning Clarington residents (400) v Inter-ministry Group * Businesses (75) Conservation Authorities School Boards 6 Municipal Departments COMMUNITY QUESTIONS 4 0 ,3 Questions J • What do you enjoy about Clarington and sets it apart from other communities? • How has Clarington changed in the past 10 years? ■ What changes would make Clarington even better? ■ What issues need to be addressed in this Official Plan Review? 0 What do you enj and what sets it communities? oy about Clarington apart from other ■ Abundance of green space • Urban and rural mix • Cultural heritage • Community character • Access to amenities • Housing affordability • Safety and security • Good Governance How has Clarington changed in the past 10 years? • Increased development • Loss of farmland • Population growth • Local traffic congestion ■ Demographic shifts ■ Diminishing community character ■ Improved access to amenities -� I SH DPC ?4S. ca What changes would make Clarington even better? • Planning for sustainability • Controlled growth • Transportation improvements • Industry and employment opportunities ■ Preservation and enhancement of cultural heritage and community character • Increased access to amenities • Greater housing affordability • Safer and healthier communities • Council autonomy and public engagement 11 What issues need to be addressed 1 in this Official Plan Review? • Sustainability and growth management • Transportation and accessibility • Industry and employment • Cultural heritage and community character • Demographic shifts and housing affordability • Governance and public participation in. 5 '. T" --. VISION QUESTIONS Current Vision J ■ Clarington's current Official Plan seeks to achieve a vision for the Municipality as: A place where each community can build on its individual character but share a common economic base and a distinct collective image; A place for people to live, work, and play in a safe, vibrant, healthy, and prosperous environment; o A place where people, business, and government balances growth with protection , management, and enhancement of the cultural and historic landscape, natural resources, and the environment. 14 [ Questions • What do you like about the current vision? • What would you like to change? • What do you think is missing and would like to add to the vision? 15 What do you like about the 1[ current vision .? • Individual community character • Comprehensive and balanced • Forward thinking • Strong value system [ What would you like to change ? 1 • Language • Emphasis on communities • Social , environmental , and economic focus ■ Implementation tools 13 �77 17 [ What do you think is missing and 1 would like to add to the vision ? • Sustainability • Transportation and Infrastructure • Economic base • Existing assets ■ I PUBLIC ATTITUDE [ COMPARATIVE ANALYSIS J ■ 1993 Public Attitude Survey ■ 2008 Clarington Residential Report ■ 2008 Clarington Business Report 20 Community Perceptions J 21 . . . . . . . agreement each o following . statements about (Responses "Strongly 1993 Perceptions 2008 Perceptions Clarington is a great place to raise a 93% Clarington is a great place to raise a 86% family family My neighbourhood is safe and 85% My neighbourhood is safe and 79% enjoyable enjoyable There is a wide variety of housing 85% There is a wide variety of housing 71% choices available choices available There are opportunities available to 81% There are opportunities available to 68% enjoy the outdoors and open spaces enjoy the outdoors and open spaces There is a strong sense of community 71% There is a strong sense of community 65% where I live where I live The downtowns are attractive and 68% The downtowns are attractive and 60% pleasant pleasant Health and community services are 55% There are a wide variety of shopping 48% keeping up with growth choices available There are a wide variety of shopping 32% Health and community services are 32% choices available keeping up with growth 21 Top of Mind Challenges 22 "What do you . . . . continues 2008 Business 2008 Residential Planning/Balancing development/Growth /Sprawl 17% Planning/Balancing development/Growth /Sprawl 13% Traffic 9% Traffic 12% Don't know 9% Maintain a small town atmosphere 8% Roads / maintenance /widen roads 8% Infrastructure / services 7% Infrastructure / services 8% Public transportation 6% Big box stores 7% Don't know 5 % Employment 5% Green space preservation / parks 5% Economic development 4% Roads / maintenance /widen roads 5% Parking 4% Employment 5% Promotion of the community / businesses 3% Taxes 4% Government (municipal, provincial, federal) 3% Agricultural preservation 4% Waste management 4% 22 Tog Planning Priorities J 23 "Please rate a series of priorities for the Municipality to consider when it plans (1993 Responses of "Important" & "Most Important"; 2008 Responses of "High" & "Very High Priority") 1993 Priorities 2008 Residential Priorities 2008 Business Priorities Attracting more Preserving the natural I Attracting more employment o 91% environment o 93% employment 87% opportunities opportunities Preserving the natural o 90% Attracting more employment o 88% Preserving the natural o 85/o environment opportunities environment Preserving agricultural 88% Preserving agricultural 86% Preserving agricultural 77% lands lands lands Developing Improving public recreational facilities 77% Improving roads 84% spaces and access to 75% and parks (not on 2008 the waterfront areas questionnaire) Planning Improving roads 73% Building bike and 80% neighbourhoods so 73% walking trails that they are less dependent on vehicles 23 Various Neighbourhood Uses ■ Less support for: * Licensed restaurant/sports bar o Small office building (not on 1993 questionnaire) o Drive through restaurant o Apartments in homes (such as in the basement) Residential apartments over stores o Group home 24 "Please rate your level the following (1993 Responses of 1993 Support of support in your residential 11 : Responses or opposition to having each neighbourhood." of • • • • • • • • 2008 Support of Doctor's office 77.6% Doctor's office 82.7% Home offices 74.8% Family restaurant 63.6% Children's day care 71.5% Children's day care 60.1% Variety store 60.9% Home offices 56.7% Family Restaurant 56.4% Variety store 46.3% ■ Less support for: * Licensed restaurant/sports bar o Small office building (not on 1993 questionnaire) o Drive through restaurant o Apartments in homes (such as in the basement) Residential apartments over stores o Group home 24 [ Environmental Protection v . 1 Development "Would you support the protection of green spaces or development?" Don't Know Support Development Support Protection 0% 20% 40% 60% 80% 100% "Would you support the protection of agricultural land or development?" Don't Know Support Development Support Protection 1:12008 7.0% 4.6% ■ 1993 11. 22.5% 83.0% 72. % 0% 20% 40% 60% 80% 100% 25 ❑ 2008 1 0.0 a 6.5% ■ 1993 12. 24.7% 8.0% 68.8° 0% 20% 40% 60% 80% 100% "Would you support the protection of agricultural land or development?" Don't Know Support Development Support Protection 1:12008 7.0% 4.6% ■ 1993 11. 22.5% 83.0% 72. % 0% 20% 40% 60% 80% 100% 25 [ Managing Growth and Development "Overall, how would you rate the way that growth and development is being managed within Clarington?" Don't Know/ Neither Poor nor Good Growth Not Managed Well Growth Managed Well 52.7% 34.5% 46. 0% 10% 20% 30% 40% 50% 60% 26 [ Handling Future Growth "Should growth be halted or restricted, maintained at current levels or should it grow at a higher rate?" Other/Don't Know Grow at a Higher Rate Maintained at Current Levels Halted or Restricted 0% 4% 3.2% 14.8 ® 2008 Business !!1 16. 24% ❑ 2008 Residential 12.2% ■ 1993 9% 53.9% MI 40.6% 13% 26.3% 32.4% 10% 20% 30% 40% 50% 60% 70% 27 � . High priority given to preservation of the natural environment (e.g . , environmental features , open space, agricultural lands) z. Maintain the rural , small town character of Clarington (e.g . , historic downtowns) s. Development should only proceed when infrastructure is available (e. g . , roads) 4. Focus on creating jobs, not just residential 5. Housing affordability is an asset to maintain 6. Keep engaging the public 28 HOW DO WE PUT ALL THE PIECES TOGETHER? - Greenbelt Plan Protection Agricultural Lands - Renewable Energy o Farm Support -Courtice Corridoi -Employment Lands -Transportation Expansion -Zoning By-law -Development Charges -GreenAction Plan PI.ANNIN FOR 111I: PLANNING FOR PROSPERITY AND GROViTH PLANNING FOR ? Wh ANNING FOR ACTION SUSTAINABLE MAKING IT AND HEALTHY HAPPEN COMMUNITIES -Places to Grow -Population-job Projections -Residential Employment Land needs Intensification Areas -Urban Separators - Water Resources - Natural Features Energy Conservation - Urban Design - Parks and Trails - Greening Development Standards 29 HOW LONG WILL IT TAKE? PLANNING REFORM Applications, Architectural Control Planning For The Countryside Greenbelt Plan, Renewable Energy, Farm Support Planning For Prosperity And Growth Places To Grow- Intensification-Future Residential Lands-Employment Lands Needs PLANNING FOR ACTION Courtice Corridor, Coartice Employment Lands PLANNING FOR SUSTAINABLE AND HEALTHY COMMUNITIES Natural Features, Urban Design, Active Transportation, Energy Conservation PLANNING FOR ACTION WaterfrontAnd Trails Plans„ Greening Development Standards Official Plan Review Work In-progress • RFP for Growth Management and Sustainable and Healthy Communities • Implementation of Provincial Places to Grow and Region's Growing Durham • Preparing Reports; • Implementation of Planning Tools - Planning Reform Bill 51 and Heritage • Countryside - Agriculture and Rural Areas • Community Engagement Strategy • Website • Speaker series • TOR Courtice Main Street Master Plan- (Townline - 407 Link • Green Community Strategy Concepts - Green Committee 31 r CLARIINGTON ] L —.aj r FICIAL AN VIEW Compass to our F uture October 20, 2008 Planning Services Department 32 Clarington Board of Trade Economic Development Update, October 20th, 2008 St nd 1 Quarter 2 Quarter varies-average 5 per Calls Handled Varies—average 5 per day day Emails handled 10-15 per day 5 to 10 per day Meetings with existing businesses 290 27 Meetings with prospective businesses 3 2 Regional leads 4 18 New business 6 10 Business expansion/inquiries and moves 2 1 56 (includes Casba metal, HR Welding, Honda and 39/Rona job fair June New jobs created TD) 18 Site locations and support 1. Industrial Land inquiry—relocate business from west end. Met with Planning, brought in Real Estate agent, they are close to purchasing/leasing for a temporary office location, with plans to build warehouse space.—THEY ARE NOW LOCATED IN THE COMFORT SHOPPE BUILDING. We have identified an appropriate piece of land for them, they are exploring the opportunity. 2. Re-zoning inquiry on Agriculture lands, met with client and planning and discussed options. Client will advise of decision. 3. 25-30 acre land enquiry—general industrial 4. Site Plan pre-consultation with company exploring land development 5. 1 acre land inquiry 6. Working to place lead directed by the University in the Energy Park, they are very interested, looking at 50 employees,they will be coming here in November to explore land opportunities. 7. Request for 30 acres—401 exposure for retail development, we do not have this land but I am working to look for other cnoices. 8. Regional lead and meeting re—10 to 20 acres 9. Call from Toronto lead looking for demographic information, very interested in the Clarington area. 10. Inquiry for 2000 sq ft office space 11. Inquiry for 2000 sq ft, light industrial—could not find what they needed, landed in Port Perry 12. Talking to staples about location in Clarington (cold call) 13. Met with Mayor, Planning, Engineering and Holburn and representatives to explore servicing opportunities for Holburn Science Park. A solution may be possible for the Holburn land. 14. Site inquiry in Courtice—details not provided at this time. 15. Attended an average of 19 meetings per month to strengthen partnerships with key stakeholders. Projects to be initiated and continued in the next quarter 1. Corporate Call program for industrial/Mfg. Sector,the information gathered here will lead to: a. Industrial directory b. Information for an Economic Impact Study 2. Community Profile partnership with Municipality Marketing and Tourism 3. Land inventory and mapping system partnership with Planning 4. Continue to follow up on existing and new leads and partnerships.