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Home My WebLink AboutCSD-015-08 AddendumUNFINISHED BUSINESS Clarln~to~ Leadang the Way REPORT COMMUNITY SERVICES DEPARTMENT Meeting: COUNCIL Date: October 14, 2008 Resolution#: C''y 1`Yi-~~ Report#: Addendum,toCSD-015-08 File By-law #: Subject: COMMUNITY SERVICES DEPARTMENT STRATEGIC PLAN RECOMMENDATIONS It is respectfully recommended to Council the following: 1. THAT CSD-015-OS be lifted from the table; and 2. THAT the Community Services Department Strategic Plan be adopted in principal ~/ ~ Submitted by: Reviewed by `~ J s h . Caruana ranklin Wu it ctor of Community Services Chief Administrative Officer JPC/sm/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMP RANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5506 ADDENDUM TO REPORT NO.: CSD-015-08 PAGE 2 1.0 BACKGROUND 1.1 The consulting firm of Monteith Brown Planning Consultants was engaged for the development of a Strategic Plan for the Community Services Department. The primary purpose of the plan is to provide along-range comprehensive and fiscally responsible strategy for the provision of future facilities, programs and services. 1.2 At the June 2nd GPA meeting the Consultants provided Council with an overview of the plan which was accompanied by a staff report, Report CSD-015-08. 1.3 At the June 9th Council meeting this report was tabled as a result of concerns expressed by the Clarington Older Adult Centre Board. 2.0 DISCUSSION 2.1 Over the summer months Community Services staff has been in dialogue with the Executive Director and President of the Clarington Older Adult Centre Board. Subsequently, updated information relating to current membership, and funding received from the Municipality have been received from the Clarington Older Adult Association and.will be reflected in the plan. In addition, a common understanding of the purpose of the plan and the process for the implementation of targets has been further discussed with the COACB resulting in a common understanding and expectations. 2.2 Through discussions with staff and the Clarington Older Adult Centre Board Community Services staff believe the issues raised by the Executive Director after the June 2nd GPA meeting have been addressed to the satisfaction of the Clarington Older Adultl Centre Board. (Attachment #1) 2.3 On July 10th the Community Services Department held a meeting with organizations who were consulted during the plan's development. The Consultants and staff were present to provide an overview of the plan which was followed by a question and answer period. Approximately 25 organizations were represented and provided feedback on the plan in addition to items such as: • Departmental Structure • Immediate Need for Ice • Need for Cultural Programming • Need for Accessible Playgrounds • Community Consultation on New Facility Design • Future Strategic Plan Steering Committees 2.4 While many of the comments heard at the public meeting did not directly relate to the Strategic Plan, staff will be taking action on comments heard wherever ADDENDUM TO REPORT NO.: CSD-015-08 PAGE 3 possible and sharing comments that do not directly pertain to the Community Services Department with the appropriate department(s). 3.0 COMMUNICATION ISSUES 3.1 Once approved in principle, the plan will act as a guiding document and form the basis for future service level recommendations as well as capital and operating budget submissions. Staff will bring reports forward at the appropriate time to the General Purpose and Administration Committee for approval as initiatives in the plan are progressed. Attachment # 1 -Letter from Peter Evans, President COACB Attachment #2 -CSD-015-08 -Community Services Strategic Plan CLARINGTON OLDER ADULT ASSOCIATION Addendum to Repont CSD-015-08 Attachment #1 Dear Mr Caruana, I would like to thank you on behalf of Clarington Older Adult Association's board of directors for attending our board meeting S September 2008. Your presentation on Community Services' Strategic Plan was informative and helpful. It went a ;long way To addressing our comments and questions previously posed in my letter To you 30 June 2008. We also appreciated the open discussion thaT ensued. As you pointed ouT, while the plan is a framework for the future with targets and goals, it is not casT in stone. Not everything in the plan will necessarily happen. Conversely, new commun~ty requirements not identified in the current plan may arise along the way. That in itself was reassuring to us. One of our underlying concerns had been that the Plan does not deal in any depth per se with our organisation's future development as it relates to both programming and infrastructure needs. Importantly, we recognise thaT a key elemenT for us in the Strategic Plan as it stands is strengthening the partnership between COAA and Community Services in the area of programming. We are optimistic that this will help as we continue to grow and expand, and look forward to working with you and your staff on developing a solid parMership agreement We also wish you and your staff success in implementing the Community Services Strategic Plan. Yours sincerely, -f~r~ ~ ~~~.~ Peter Evans President COACB Cc~ Jim Abernethy, Mayor Municipality of Clarington Mary Novak,Councillor Representative Clarington Older AduIT Centre Board Ron Hooper, Councillor Representative Clarington Older Adult Centre Board ~ Skip Crosby, Municipal Representative Clarington Older Adult Centre Board 6 Beech Avenue, Clarington Older Adult Centre Board of Directors G'owmanville, GN L1C 3A2 t'i ~ ~~,~7 ~fi5b co<_:c'~zLeilnet.ca www.claringtcnolderadults.ca Leaatngree w~~OJ~ REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE n Date: June 2, 2008 Resolution #:~ I" ~3~~ C~ Report #: CSD-015-08 File #: By-law #:_ Subject: COMMUNITY SERVICES DEPARTMENT STRATEGIC PLAN RECOMMENDATIONS It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT CSD-015-08' be received; and 2. THAT the Community Services Department Strategic Plan (Attachment #1) be adopted in principal Submitt b : a-T. ~~!/Lr_~-_/~L~ Reviewed by: a-' y -- - - Joseph P. Caruana Franklin Wu Director of Community Services Chief Administrative Officer J PC/sm/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L'IC 3A6 T (905)623-3379 F (905)623-5506 REPORT NO.: CSD-015-08 1.0 BACKGROUND PAGE 2 1.1 The Municipality of Clarington has experienced rapid and considerable population growth in recent years. The provision of appropriate and sufficient recreation infrastructure, programs and services required to meet this growth must occur in a planned way. 1.2 The consulting firm of Monteith Brown Planning Consultants was engaged for the development of a Strategic Plan for the Community Services Department. The primary purpose of the plan is to provide along-range comprehensive and fiscally responsible strategy for the provision of future facilities, programs and services. 1.3 Once approved in principle, the plan will act as a guiding document and form the basis for future service level recommendations as well as capital and operating budget submissions. Staff will bring reports forward at the appropriate time to the General Purpose and Administration Committee for approval as initiatives in the plan are progressed. 2.0 DISCUSSION 2.1 The development of the Strategic Plan was a comprehensive process taking over 18 months to complete. The plan is augmented by a series of documents including the Facility Assessments: Darlington Sports Centre &Clarington Fitness Centre, the Planning Context Report, and various other related papers which are considered background documents and will be available upon request. 2.2 The Strategic Plan has been developed in consultation with the public, stakeholders, and departmental staff. The consulting team has synthesized the input obtained and created a strategic planning document which considers expressed needs along with other important inputs. Trends, best practices, future demographics, assessed needs and projected future demands for facilities and services were some of the other considerations factored into the recommendations. 2.3 A Community Services staff team worked with the consultants to ensure the planning process was comprehensive and that the recommendations are practical, achievable, affordable and measurable. That being said, the capacity to implement this plan in its entirety and in the time frames recommended will depend on a number of factors including the approval of the required capital and operating budget requests and available human resources. 2.4 The Strategic Plan identifies seven guiding principles, 32 goal statements and 86 recommended action steps that have been phased over the 8 -10 year life of the plan. REPORT NO.: CSD-015-08 PAGE 3 2.5 Facility recommendations include additional facility space in areas such as ice and gymnasia as well as where opportunities arise,. to provide dedicated space within larger multi-purpose centres for the needs of older adults and youth. In addition, the Facility Assessments Report makes specific recommendations for the Darlington Sports Centre and the Clarington Fitness Centre. 2.6 Policy recommendations guide the way we might do business in the future and service delivery priorities suggest program focus areas such as the needs of youth, adults and older adults. In addition, a continued emphasis on the importance of physical activity and increased "active living" initiatives are recommended throughout the plan. 2.7 Finally, the plan supports the continued development of effective and appropriate partnerships with organizations like the Clarington Older Adults Association and the Clarington Youth Advisory Committee. 3.0 COMMUNICATION ISiSUES 3.1 Once adopted, the consultants and staff will be hosting an open house with a presentation, question'and answer period for individuals and community groups who provided feedback and information for the development of this plan. 3.2 A copy of the Community Services Strategic Plan will be available on the Municipal website and staff will report annually to Council on our achievements. Attachment # 1 -Community Services Department Strategic Plan Attachment # 2 -Facility Assessments: Darlington Sports Centre &Clarington Fitness Centre