HomeMy WebLinkAboutCOD-060-08UNFINISHED BUSINESS
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Leading the Way
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 6t", 2008
Report #: COD-060-08 File #,
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By-law #
Subject: RFP2008-2, GARNET B. RICKARD RECREATION COMPLEX
LEASE SPACE -COMMUNITY CARE DURHAM
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-060-08 be received for information; and;
2. THAT staff report back to Council on the results of the negotiations with Denrain
International Inc.
Submitted by:
ri arano, H.B.Sc., C.M.O.,
Director of Corporate Services
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Reviewed by:
Franklin Wu,
Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-060-08 PAGE 2
BACKGROUND AND COMMENT
1. BACKGROUND AND COMMENT
1.1. At their meeting of July 14`h Council adopted recommendations authorizing staff
to proceed with negotiations with Community Care Durham for the lease of
approximately 5005 square feet of space at the Garnet B. Rickard Recreations
Complex, formerly Total Hockey Museum.
1.2. Provision was also rcnade for the possibility that negotiations with Community
Care Durham couldfail and authorization was provided to allow staff to proceed
with negotiations with the alternate proponent, Denrain International Inc. and
further, that staff report back to Council on the results of the negotiations.
2. COMMENTS
2.1. Discussions with Community Care Durham began immediately following Council
approval of the staff report.
2.2. The first priority was the identification of renovations needed to complete the
conversion from museum space to office space. Several visits were made to the
site to discuss access, layout and changes to the structure.
2.3. Community Care Durham completed a space design of the facility in order to
have an updated estimate of cost provided by a contractor before moving to the
final design phase.
2.4. In their original proposal Community Care Durham estimated their costs to be in
the area of $150,000.00 to $200,000.00. This estimate was based largely on
past renovations. The new estimate provided by the contractor and based on the
space design was approximately $300,000.00 and this did not include
professional fees for architectural services and telephone.
REPORT NO.: COD-060-08 PAGE 3
2.5. The above construction estimate exceeded the Community Care Durham budget
estimate by a significant amount putting the project out of reach. Accordingly,
Community Care Durham withdrew their proposal. A copy of their letter is
attached as Schedule A.
2.1i. As provided in the staff report to Council staff approached Denrain International
Inc. to determine their interest in pursuing their proposal. Denrain International
Inc. has responded favourably to the invitation and the first meeting to discuss
the dry land training facility project is scheduled for October 2, 2008. The facility
will cater to athletes of all ages and will focus on core training, coordination,
cardio, strength and agility training. Although the focus will be on hockey, other
sports such as lacrosse, track and field, football, ringette, rugby and baseball will
be covered.
2.7. ff and when negotiation is completed with Denrain International staff will bring
forth a report for Council consideration.
Attachments:
Attachment 1 -Schedule `A", Community Care Durham letter
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® Community Care Durham
September 23, 2008
Mr. Jerry Barber
The Corporation of the
Municipality of Clazington
Manager Purchasing Office
40 Temperance Street
Bowmanville, ON L1C 3A6
Dear Jeny:
ATTACHMENT #1
Oshawa Centre
419 King Street West, Suite #605
Oshawa, ON L1J 2K5
Te1:905-404-2224 . Fax.905-404-2241
www.commu n itycaredu rham. on.ra
On June 5, 2008, Community Care Durham submitted a proposal to the Municipality
of Clarington to lease 5005 squaze feet of space at the Garnet B. Rickazd Recreation
Complex.
Based on feasibility drawings, and a rough estimate from a contractor familiaz with
this type of renovation, the cost to improve this space for our needs far exceeds our
estimate as outlined in section 3 (Design & Leasehold Improvements) of the proposal.
As a result, Community Caze Durham's Boazd of Directors did not approve the
relocation.
Thank you for considering Community Caze Durham; however, we regret to inform
you that we must withdraw our proposal to lease the entire 5005 square feet. In section
2 of the proposal (Proposed use of space and fit within the complex), we mentioned
that partial occupancy is an option if the Newcastle Adult Day Program was not re-
located. If this is a possibility, we would be agreeable to discuss sharing the proposed
space with another tenant.
Sincerely,
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Bazbaza Murcott
Director, Administration & Finance
ce: George Acom, Clarington
Sandra McKee, Clarington
Brent Farr, Community Care Durham
Sally Bame, Community Care Durham
Jennifer Rusaw, Community Care Durham
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