HomeMy WebLinkAboutCOD-057-08CI~~~o~ REPORT
Leading tke way
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE o
Date: October 6, 2008 Resolution #. PA-55 -~
Report #: COD-057-08 File #: By-law #:
Subject: CL2008-34, SUPPLY, DELIVERY AND INSTALLATION OF VARIOUS
TREES & STUMP GRINDING REQUIREMENTS FOR THE
MUNICIPALITY OF CLARINGTON
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-057-08 be received;
2. THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid
price of $27,995.00 (excluding G.S.T.), for the supply, delivery and installation of
various trees for the Municipality of Clarington being the lowest responsible bidder
meeting all terms, conditions and specifications of the Tender CL2008-34 (Part A),
be awarded the contract to supply, deliver and install various trees, as required by
the Municipality of Clarington Operations Department;
3. THAT Maple Lane Nurseries & Landscape, Bowmanville, Ontario, with a total bid
price of $5,445.00 (excluding G.S.T.), for stump grinding requirements for the
Municipality of Clarington being the lowest responsible bidder meeting all terms,
conditions and specifications of the Tender CL2008-34 (Part B), be awarded the
contract to provide stump grinding requirements, as required by the Municipality of
Clarington Operations Department;
4. THAT pending satisfactory pricing and service the contract be extended for a
second and third year; and
THAT the funds required in the amount of $33,440.00 (plus G.S.T.) be drawn
from Operations Department 2008 Operating Account #100-36-325-10115-7163.
REPORT NO.: COD-057-08
Submitted by:
MM\JB\BH
M~Sf'e IfAarano, H.B.Sc., C.M.O.
Dire of Corporate ervic
N cy ayl ,
Director of finance
PAGE 2
Reviewed by: ~ ~~1.~'A-~- -- "'~ ~
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREE , BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330
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REPORT NO.: COD-057.08
1. BACKGROUND AND COMMENT
PAGE 3
1.1. Tender CL2008-34 for the Supply, Delivery and Installation of Various
Trees & Stump Grinding Requirements for the Municipality of Clarington
was advertised and issued with bids being received as per Schedule "A"
attached.
1.2. The tender was divided into two parts, Part A is for the Supply, Delivery
and Installation of Various Trees and Part B is for Stump Grinding
requirements.
2. ANALYSIS
2.1. Maple Lane Nurseries & Landscape, Bowmanville, Ontario, submitted the
low bid. The low bid meets the specifications outlined in the tender.
2.2. Maple Lane Nurseries & Landscape has previously performed work for the
Municipality of Clarington and provided satisfactory service.
3. FINANCIAL IMPLICATIONS
3.1. The required funds for this acquisition total $33,440.00 (plus G.S.T.), and
falls within the allocated 2008 Operations Operating Budget.
3.2. The funds in the amount of $27,995.00 for Part A Supply, Delivery and
Installation of Various Trees and $5,445.00 for Part B Stump Grinding
Requirements will be drawn from be drawn from Operations Department
2008 Operating Account # 100-36-325-10115-7163.
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REPORT NO.: COD-057-08
PAGE 4
4. CONCLUSION
4.1. To award the contract to Maple Lane Nurseries & Landscape,
Bowmanville, Ontario being the lowest responsible bidder meeting all
terms, conditions and specifications of CL2008-34 Supply, Delivery and
Installation of Various Trees & Stump Grinding Requirements for the
Municipality of Clarington.
5. INPUT FROM OTHER SOURCES
5.1. This report has been reviewed for recommendation by the Purchasing
Manager, with the appropriate departments and circulated as follows:
Concurrence: Director of Operations
Attachments:
Attachment 1 -Schedule "A", Bid Summary
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Schedule "A"
Bid Summary
Tender CL2008-34
BIDDER PART A -TOTAL BID PART B -TOTAL BID
Excludin GST (Excludin GST
Maple Lane Nurseries &
Landscape
$27
995.00
$5
445.00
Bowmanville, ON , ,
Cressman Tree Maintenance &
Landscaping Ltd. $31
025.00 $11
240.00
Cobourg, ON , ,
Iron Trio Inc.
Concord, ON $35,995.00" NO BID
Total Tree Service Inc.
Whitby, ON NO BID $5,480.00'"
*bid submission revised due to arithmetic error
"'improper bid, unit pricing nat submitted