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Home My WebLink AboutFND-022-08~Iari~g~tan Energiztng Ontario REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY OCTOBER 6, 2008 Resolution #:~ p~-~°!-~g Report #: FND-022-08 File #: By-law #: Subject: MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2007 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-022-08 be received for information. Submitted by: Reviewed b~" ~" ~ "lam' Franklin Wu, Chief Administrative Officer. NT/RB/hjl REPORT NO.: FND-022-08 PAGE 2 BACKGROUND: 1.0 On November 2007 the Province announced the formal requirements for Year 8 (2007) of the Municipal Performance Measures Program (MPMP). 1.1 The required measures have been filed with the Ministry of Municipal Affairs and Housing and are included as Schedule "A". f .2 The Province has mandated that these measures be published for taxpayers by September 30, 2008. The information will be posted on the Municipality's website and were presented at the Clarington Board of Trade Annual Mayor's event, September 30, 2008. 1.3 The provincial objectives of the MPMP are to enhance accountability to taxpayers, increase taxpayer awareness and share best practices between municipalities. The information is intended to be used as a tool to gauge improvements in service delivery year over year. CONCLUSION: 2.0 It is recommended that the Municipal Performance Measures Program results for 2007 be received for information. Attachments: Schedule °A" -Performance Measures for 2007 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program • 2007 RESULTS -~ • a ~~' zoo? ~ ,, i;i ~~,7 r4,i '. ~~ ,," ,t ~;, ~~,~fi}' i. ¢.. r ^:) 7.9%u ~ ii'~ "'i) EI11 GN ., }1~I~i~~) ~~il (quo. iI iii i '' ~I) f is Efficiency Measure Operating costs for governance and corporate management as a percentage of total municipal operating costs. Objective Efficient municipal government. Notes & Key Factors for Understanding Results The formula for the local government measure waschanged in2007 to align it with the formula for operating costs used by other efficiency measures. SLC 91 0205 13 Financial Information Return. Firs S=;rvic~~ "' ',;~,I I i zoo7 Zoos 2005 • `I " ~ ". , ,; wriq°"I $1.07 $1.00 $1.04 (~ (~~'zk4a iii Efficiency Measure Operating costs for fire services per $1,000 of assessment. Objective Efficient fire services. Notes & Key Factors for Understanding Results Additional firefighters were hired in 2007 as part of an ongoing effort to address staffing issues on a composite force. Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 1102 13 Financial Information Return. MUNICIPALITY OF CLARINGTON Municipal Pertormance Measurement Program .2007 RESULTS RC}~{~~ . -.~~ '' i, 2007 2006 2005 "a ~ " " "`` $704.89 $742.06 $623.98 lii=" Efficiency Measure Operating costs for paved (hard top) roads per lane kilometre. Objective Efficient maintenance of paved roads. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 2107 13 Financial Information Return. to • ~ ~ ~ ~~~ n~F*~~~ ,,. k $25 8?14 $2552.55 $2465527 ,!~~~~~~ ?. )~~) ~.•a~i~,~~ Efficiency Measure Operating costs for unpaved (loose top) roads per lane kilometre. Objective Efficient maintenance of unpaved roads. Notes 8 Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 2108 13 Financial Information Return. ~ • ~ ~ ~ `ry ~ 2007 2006 200$ } ~~ I ~l ' ,i„ $1,518.86 $744.61 $1,062.23 ~ ~ ~ ~ ~~~~~~~CjE~' l~i~l~~ ~, .' Efficiency Measure Operating costs for winter maintenance of roadways per lane kilometre maintained in winter. Objective Efficient winter maintenance of roads. Notes 8r Key Factors for Understanding Results 2007 winter season had extremely harsh winter conditions with significant snow accumulation and a large number of ice/flash freeze conditions. Winter call outs increased from 52 calls in 2006 to 89 calls in 2007. Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 2204 13 Financial Information Return. MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program • 2007 RESULTS ~ ~ • ~ ' • • ~ i~{i,~~ ~ 2007 2006 2005 2004 2003 „rt,~~a l 67.4% 71.3% 70.3% 74.5% 77.2% Effectiveness Measure Percentage of paved lane kilometres where the condition is rated as good to very good. Objective Pavement condition meets municipal objectives. Notes & Key Factors for Understanding Results Increasing costs of asphalt products has reduced the amount of work that can be accomplished within the same funding envelope. SLC 92 2152 07 Financial Information Retum. .~ t ( ii~iill;l 2007 2006 2005 2004 2003 ~'" 100% 100% 100% 100% 100% Effectiveness Measure Percentage of winter events where the response met or exceeded locally determined municipal service levels for road maintenance. Objective Appropriate response to winter storm events. Notes & Key Factors for Understanding Results The Operations Department continues to closely monitor weather forecasts including the Provincial Road Weather Information System (RWIS) which accurately predicts each hour anticipated precipitation, air and pavement temperature, dew point temperature (the moment fog occurs) and wind speed/gusts, and respond accordingly. SLC 92 2251 07 Financial Information Return. MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program .2007 RESULTS Storey Water .- ' zoos Zoos il3 {i (I' ( ` ~' ~l', ~„„ ,~,~„~',,. i ~~ i li ,l,i,~,~~ i. , a, ~ r"i~' ~ '~ i i~ij , ' ~:F $1,334.26 $1,301.92 { ; i i ~ cif ~i~i~4 ;~ ~ i i l Efficiency Measure Operating costs for urban storm water management (collection, treatment, disposal) per kilometre of drainage system. Objective Efficient urban storm water management. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. In 2008, the definition of kilometres of drainage system was redefined to eliminate connections; catch basins were retained. Reported by municipalities with a separate storm water system. SLC 91 3207 13 Financial Information Retum. •' ,, ~'~ illl, ra zao~ Zoos ~ ill ~ ,I,.,~l ~ I~l~,~~li ~a~ j;;;`,' ,,y'"; i. ' C ~ i 'i ~ . m ii HJ ~ii l (ii; iI'i i (, .,,i, (~ ~ i t .,~~ 94 $536 64 $548 i ~ ~ 4 c ( h i . ..;, , . , ,! . u a Efficiency Measure Operating costs for rural storm water management (collection, treatment, disposal) per kilometre of drainage system. Objective Efficient rural storm water management. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. In 2006, the definition of kilometres of drainage system was redefined to eliminate connections; catch basins were retained Reported by municipalities with a separate storm water system. SLC 91 3208 13 Financial Information Return. MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program • 2007 RESULTS Parks and Recreation ••- l l;"' l~l ; 2007 2006 2005 pr, ..I ~ : - ~ ~ I ~~ I ~ III= v~ , ~ ~+, ~ It, $18.07 $17.93 $16.10 Efficiency Measure Operating costs for parks per person. Objective Efficient operation of parks. Notes 8 Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7102 13 Financial Information Retum. 1 • -• `l~"~1~~'I'i G 2007 2006 2005 `- "IhII,~~, , aili gntllil ~ ; 'IRipifn ~ ~ (') i'li~, illl~ $24.78 $17.52 $15.63 ~~~~u i r a'~ I" ' ~ l~ Efficiency Measure Operating costs for recreation programs per person. Objective Efficient operation of recreation programs. Notes & Key Factors for Understanding Results In 2007, a portion of recreation administration expenditures was allocated to recreation- programs from recreation- facilities. Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. This measure is based on total population, not the population participating in recreation programs. SLC 91 7202 13 Financial Information Return. MUNICIPALITY OF CLARINGTON Municipal Pertormance Measurement Program .2007 RESULTS 1 • I~~~~~I~~~~i~~~~~~ ~ ",( 2007 2006 2005 ~ ~ $81.83 $89.36 $86.49 II~II~~~~~~ !~ I;!. ~ ` ~, ~~~~~~ I ~ ~ ia~~I ( ii ^t~~~~~ I I~~~ Efficiency Measure Operating costs for recreation facilities per person. Objective Efficient operation of recreation facilities. Notes & Key Factors for Understanding Results In 2007, a portion of the recreation administration expenditures was allocated to recreation- programs from recreation- facilities. Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7303 13 Financial Information Return. p.., ~I4 ~ ~; 2007 ~ ~~ ~ ,° ' I' ~ ~ ;,~ viii (~~~ ~ ~~ ~i~~' iI _,~, ! i~~ ~I~ ~~i ,. ~ ii= o~ii~~+, _., ( .r' $106.61 ~ f,i51~ ~ i i ~~ ~~ '`~~ i `'~~ ,~~~) !I `f' ~~I~~il~l) i l' ~ , Iji: ~ n~ ~ Efficiency Measure Operating costs for recreation programs and recreation facilities per person (Subtotal). Objective Efficient operation of recreation programs and recreation facilities. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. This measure represents a subtotal and is automatically completed when a municipality reports one or more efficiency measures for parks and recreation. SLC 91 7305 13 Financial Information Return. MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program .2007 RESULTS ~ -~ "'' ' ' ~ { 2007 2006 2005 2004 ' { °'~ "` l ctiveness Measure Effe Total kilometres of trails. SLC 92 7152 05 Financial Information Return. ~. . " ' Il, 2007 Zoos 2005 2aoa l r ~ ~ ~' ~ ;, , ,I ~ III .225 .191 .123 .113 )-~' _~ II ,, Effectiveness Measure Total kilometres of trails per 1,000 persons. Objective Trails provide recreation opportunities. SLC 92 7152 07 Financial Information Return. Notes & Key Factors for Understanding Results ~ •- .' (IIi~ ~ l; 30 97 300s ~ ''` ~ ~ i~~l) ~ ~ i ~ (~~I~~I~~Ii~,~''~ ~ ' „ ~' „' ,, ,i , ~ ',: II~ I Effectiveness Measure Hectares of open space (municipally owned). SLC 92 7155 OS Financial Information Return. {, ' nii I , .i. : ~~ 2007 C 2UO V II I +r i I i nI I ( I{ii~; ,t, i .~~ I I , it i' '~' ~ """ I! ' I II F !; t 4.485 4.506 ~ , 3 j,{. i Effectiveness Measure Hectares of open space per 1,000 persons (municipally owned). Objective Open space is adequate for population. SLC 92 7155 07 Financial Information Return. Notes & Key Factors for Understanding Results MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program .2007 RESULTS r • • • • a, ~" ~f`~~, 2007 2006 2005 ~, ' ~I I `I ~ ~ +;~ ;, 'I ~,~ ,' 9,103.432 9,717.947 10,938.177 ~Ii ;ji l~' (r ~ ~ ~~i'~~ , ~ Effectiveness Measure Total participant hours for recreation programs per 1,000 persons. Objective Recreation programs serve needs of residents. _...._ Notes & Key Factors for Understanding Results This measure was redefined in 2005 to exclude special events. The denominator of this measure Is total population divided by 1,000 and does not represent the number of participants in recreation programs. SLC 92 7255 07 Financial Information Return. 1 ~~~' • ~~I~II~ , ',, `~ ~u I (~~ 2007 2006 , ;. . Ia I i' uiI ,ni ~~ ~.~ ,,, 26,375 25,910 ~,,, '4 ~ it ,, "~~,,~:^I ~II~I~I,~'~'~,~IGiI ~.~u~~l,,~~1!~, Effectiveness Measure Square metres of indoor recreation facilities (municipally owned). SLC 92 7356 OS Financial Information Return. ~„I ., L'ii ,i , ,. 2007 2006 ~ ,III ,, ' IIIIIIII~I~, 312.130 309.713 ;'' ~~~~ i ~ i ~~ ,~" ' ~' ¢' I, ' ' • ~i~I~~~~i,: Effectiveness Measure Square metres of indoor recreation facility space per 1,000 persons (municipally owned). Objective Recreation facility space is adequate for population. In 2006, the measure for recreation facilities was split into a measure of indoor recreation facilities and a measure of outdoor recreation facility space. The new measures are defined as municipally owned facilities. SLC 92 7356 07 Financial Information Retum. Notes & Key Factors for Understanding Results Increase of square meters of indoor recreation facility space due to 465 square meter expansion atone facility. MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program .2007 RESULTS ~ • ~~~- • ~ i ~ 2007 2006 „ ~ ' '' , . i1,1 ''I " r " i 'ii ~ ,i{~~I il,l'' ' 3,179 1,841 I i i o . ~i ~ ~~'i~'~' it ( ini , 6 ~~I~ ~ ~ ;,I ~ ;,al Effectiveness Measure Square metres of outdoor recreation facility space (municipally owned). SLC 92 7359 05 Financial Information Return. '' (( ,~: ,. ~., ~ ~ ~ ~ ( ~~~' ''I" (~U~~ ' 2007 2006 'xF ; : ~~ ~ ~i Ili „', 37.621 22.006 '~ ~i!i) !' ~~x q ,.i, i , Effectiveness Measure Square metres of outdoor recreation facility space per 1,000 persons (municipally owned). Objective Recreation facility space is adequate for population. In 2006, the measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of outdoor recreation facility space. The new measures are defined as municipally awned facilities. SLC 92 7359 07 Financial Information Retum. Notes & Key Factors for Understanding Results Addition of a 1,338 square meters outdoor lacrosse bowl. MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program .2007 RESULTS ~i~3t`at'1t?S . (~'~ c I },€g ZOt)7 r~ L006 2~~5 P$"i;~~ i ~ (I~' iiit i (' ~,L,.~ r~3i ~ $30.69 $28.29 $26.89 ~;ili I ~ ,~',,' ;I!I;~IIi!I! Ii~~iri i"; Efficiency Measure Operating costs for library services per person. Objective Efficient library services. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to i mprove the definition of operating costs. SLC 91 7403 13 Financial Information Retum. • it II IIIIIIIIiiillilliliiiill~ ;'' $ ° ~ ~ ~~I IIIIIiiil~l~l ~111111111~1~~~1i~C~~llllll~ ' ~IIIIII . s7 $ so $ 90 , Efficiency Measure Operating costs for library services per use. Objective Efficient library services. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to i mprove the definition of operating costs. SLC 91 7404 13 Financial Information Retum. 10 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program .2007 RESULTS I s, • • ~ 2007 2006 2005 2004 I ~~~ „ , , i~~! ~~~. 15.613 14.867 14.139 16.194 j,, ~ ' ~ ,I Effectiveness Measure Library uses per person. Objective Increased use of library services. Notes & Key Factors for Understanding Results SLC 92 7460 07 Financial Information Retum. • 2007 2006 !! 2005 2004 ~~ ~ ~ 27.8% 23% "' 16% ~ ~~~ I~~I~~~E'`=~i ~ (IIII~II~ 13% "' Effectiveness Measure Electronic library uses as a percentage of total library uses. Objective Better information on library usage. Notes & Key Factors for Understanding Results SLC 92 7461 07 Financial Information Retum. • • „l,li, ; i G ~ zoo7 zoos 2oa5 2ooa , , !; !i ~ 72.2% 77% 84% 87% Effectiveness Measure Non-electronic library uses as a percentage of total l ibrary uses. Objective Better information on library usage. Notes & Key Factors for Understanding Results SLC 92 7462 07 Financial Information Return. 11 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program .2007 RESULTS Lang Use Planning .• l~i~~i II1 (~ a. 2007 ~` ial ~ r!I i ~ I~ ~ ',~I' j~~~ I~ 9'illn Ii ~ ~~ i~ ~ 1O~°/a ('III I~ :,'~~~{,, I lii ~IiI~ ~~ S' ( ~ ~ ~iII ~~~~~~1 ~I a i , I i rII ~'!~) ~g'!I ~ ~~ ~) ~ 'i Effectiveness Measure Percentage of new residential units located within settlement areas. Objective New residential development is occurring within settlement areas. Notes & Key Factors for Understanding Results SLC 92 8170 07 Financial Information Return. In 2007, the measure for the location of new development was redefined far greater accuracy. • ~ ~ ~ •~- °',;,'j I (I!!!'•'? 2007 2006 2005 2004 2003 ~~~ 100% 100% 100% 83.1 % 100% Effectiveness Measure Percentage of land designated for agricultural purposes which was not re-designated for other uses during the reporting year. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results SLC 92 8163 07 Financial Information Return. 12 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program • 2007 RESULTS ~ • ~ ~ - • try I'~""~ `"~ 2007 2006 2005 2004 2003 i {i`{~ t, ,4., ' ` ' 83.1 % 83.1 % 83.1 % 83.1 % 100% Effectiveness Measure Percentage of land designated for agricultural purposes which was not re-designated for other uses relative to the base year of 2000. Objective Preservation of agricultural land. Notes 8 Key Factors for Understanding Results SLC 92 8164 07 Financial Information Return. ~ ~ '~• ~i~,,., 2007 2006 2005 2004 2003 '~' ,''' 0 0 0 3,861 x Effectiveness Measure Number of hectares of land originally designated for agricultural purposes which was re-designated for other uses during the reporting year. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results SLC 92 8165 07 Financial Information Retum. 13 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program .2007 RESULTS • rrr r`'° ~""~~iC) 2007 2006 2005 2004 2003 ~.,-; 3,861 3,861 3,861 3,861 x Effectiveness Measure Number of hectares of land originally designated for agricultural purposes which was re-designated for other uses since January 1, 2000. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results SLC 92 8166 07 Financial Information Return. 14