HomeMy WebLinkAboutCOD-055-08
Clw:J~n
REPORT
CORPORATE SERVICES DEPARTMENT
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
September 22,2008 Resolution #: t7 P/h!5f 04
Meeting:
Report #: COD-055-08
File#:
By-law #:
Subject:
CL2008-29, TWO (2) 60,000 GV.w. TANDEM DIESEL DUMP TRUCKS
WITH PLOW EQUIPMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-055-08 be received;
2. THAT Winslow-Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the
amount of $353,272.32 (plus G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2008-29, be awarded the contract to
supply two (2) 60,000 GV.w. Tandem Diesel Dump Trucks with Plow Equipment, as
required by the Municipality of Clarington, Operations Department; and
3. THAT the funds required in the amount of $353,272.32 (plus G.S.T.) be drawn from the
Operations 2008 Capital Budget Account 110-36-388-83642-7401.
Submitted by:
Reviewed by:
r n lin Wu,
Chief Administrative Officer
l'
MM\JB\BHlkm
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: coo-ass-os
PAGE 2
1. BACKGROUND AND COMMENT
1.1. Tender CL2008-29 for Two (2) 60,000 G.V.W. Tandem Diesel Dump Trucks with
Plow Equipment was advertised and issued with bids being received as per
Schedule "A" attached.
2. ANALYSIS
2.1. Harper OTC, Mississauga, Ontario, submitted the low bid. The low bid does not
meet the specifications outlined in the tender.
2.2. The specification deficiencies have been noted as follows:
, .
.
15.5 CFM Compressor instead of 18.7 CFM,
due to the set-back axle the vel]dor has to use a 13' snow levelling wing
and the specification is for a 12' snow levelling wing,
absence of the protective boot for brake chambers,
horizontal muffler and pipe instead of vertical muffler,
fuel water separator on right frame rail; the specification requested left
mount,
power window on right side only,
provision of weigh ticket - unloaded only,
battery box is located 42" behind cab; specification requested the battery
box to be under the cab (i.e., under the cab location facilitates the shortest
cable requirement),
supplying vented Stemco Seals when non-vented was requested and
body builders access point rear of cab; specification requested body
builders access rear of frame.
.
.
.
.
.
.
.
.
.
2.3. The Operations Department has determined that the specification deficiencies
would negatively affect the overall performance of the vehicle. Therefore, the
recommendation is not to award the contract to the low bid.
2
REPORT NO.: coo-ass-os
PAGE 3
2.4. The second low bid was received from Winslow Gerolamy, Peterborough,
Ontario. This bid submission meets the tender specifications and therefore the
recommendation is to award the contract to Winslow Gerolamy.
2.5. Winslow Gerolamy, Peterborough, Ontario has previously supplied vehicles to
the Municipality of Clarington and has provided satisfactory service.
3. FINANCIAL IMPLICATIONS
3.1. The required funds for this acquisition total $353,272.32 (plus G.S.T.), and is
within the allocated 2008 Capital Budget.
4. CONCLUSION
4.1. To award the contract to Winslow Gerolamy, Peterborough, Ontario being the
lowest responsible bidder meeting all terms, conditions and specifications of
tender 2008-29 for Two (2) 60,000 G.V.w. Tandem Diesel Dump Trucks with
Plow Equipment
5. INPUT FROM OTHER SOURCES
5.1. This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence:
Director of Operations
Attachments:
Attachment 1 - Schedule "A", Bid Summary
3
Schedule "A"
Bid Summary
Tender CL2008-29
BIDDER TOTAL BID
Excludina GST
Harper aTe
Mississauga, ON $346,896.00
Winslow Gerolamy Motors Ltd.
Peterborough, ON $353,272.32
Performance Equipment
Mississauga, ON $373,151.45
Donway Ford Sales Ltd.
Scarborough, ON $377,632.80
',1
'!
CONFIDENTIAL REPORTS
✓ G PA
REPORT NO. COD-055-08
Attachment Only
Resolution#:
By-law#:
DATE OF REPORT: 2008
Attachment Only — Clarington Kids Inc Lease
Renewal