HomeMy WebLinkAbout09/22/2008
Cl~iJlgton
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE:
TIME:
PLACE:
September 22, 2008
9:30 A.M.
COUNCIL CHAMBERS
1. MEETING CALLED TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST
3. ANNOUNCEMENTS
4. MINUTES
(a) Minutes of a Regular Meeting of September 8, 2008
401
5. PRESENTATIONS
There are no presentations
6.
DELEGATIONS (Draft List at Time of Publication - To be Replaced with Final List)
601
(a) Terra Sayer, Regarding Canadian Red Cross
(b) Jaison Gibson, Regarding Public Nature Credit Program
(c) Stephen Hogg, Regarding Trailer & Boat Storage on his property
(d) Richard Ward, Regarding Taxes
7. PUBLIC MEETINGS
(a) Application for Draft Plan of Subdivision Approval
Applicant: Ontario Power Generation Inc.
Report: PSD-093-08
701
(b) Application to Amend the Zoning By-Law 84-63
Applicant: 564069 Ontario Inc.
Report: PSD-094-08
703
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
G.P. & A. Agenda
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September 22,2008
(c) Application to Amend the Clarington Official Plan, Zoning By-Law 84-63 705
and for an Approval of a Proposed Draft Plan of Subdivision
Applicant: Smooth Run Developments and Brookfield Homes
(Ontario) Limited
Report: PSD-095-08
8. PLANNING SERVICES DEPARTMENT
(a) PSD-093-08 Applications for Draft Plan of Subdivision to Permit the 801
Development of Three Industrial Blocks
Applicant: Ontario Power Generation Inc.
(b) PSD-094-08 Proposed Zoning By-Law Amendment by 564069 Ontario 810
Inc. to Permit Additional Parking for a Supermarket
Expansion
(c) PSD-095-08 Proposed Official Plan Amendment Proposed 820
Neighbourhood Design Plan for Village North
Neighbourhood in Newcastle, Applications to Amend the
Zoning By-Law and for Approval of Draft Plans of
Subdivision
Applicants: Smooth Run Developments (Metrus
Developments Inc.), Brookfield Homes (Ontario) Limited
9. ENGINEERING SERVICES DEPARTMENT
(a) EGD-039-08 Hydro One Networks Inc. - Request for Easement
901
10. OPERATIONS DEPARTMENT
No Reports
11. EMERGENCY AND FIRE SERVICES DEPARTMENT
No Reports
12. COMMUNITY SERVICES DEPARTMENT
No Reports
13. MUNICIPAL CLERK'S DEPARTMENT
(a) CLD-025-08 Heritage Designation By-Law Amendment
1301
G.P. & A. Agenda
- 3 -
September 22,2008
14. CORPORATE SERVICES DEPARTMENT
(a) COD-052-08 CL2008-10, Vehicles for Various Departments 1401
(b) COD-053-08 CL2008-33, One (1) Side Loading Compactor 1407
(c) COD-055-08 CL2008-29, Two (2) 60,000 G.v.W. Tandem Diesel Dump 1410
Trucks with Plow Equipment
15. FINANCE DEPARTMENT
(a) FND-019-08 Aggregate Resource Act
1501
(b) FND-020-08 Annual Leasing Report
1506
16. CHIEF ADMINISTRATIVE OFFICE
No Reports
17. UNFINISHED BUSINESS
18. OTHER BUSINESS
19. COMMUNICATIONS
20. ADJOURNMENT
C/JJ!mgron
General Purpose and Administration Committee
Minutes
September 8, 2008
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, September 8,2008 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Also Present:
Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
Councillor W. Woo
Chief Administrative Officer, F. Wu
Manager Transportation & Design,Engineering Services, L. Benson
Director of Community Services, J. Caruana
Manager of Community Planning and Design, Planning Services,
C. Salazar
Director of Operations, F. Horvath (until 12:41 p.m.)
Director of Corporate Services, M. Marano
Director of Finance, N. Taylor
Fire Chief, Emergency Services, G. Weir
Deputy Clerk, A. Greentree
Clerk II, E. Atkinson
Mayor Abernethy chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Novak announced several events she attended over the summer months
including:
. Grand Opening AllState located in Courtice
. Courtice Secondary School Commencement
. Bowmanville150th Celebrations
. Peruvian Horse Show
. Grand Opening Courtice Skateboard Park
. Junior Fire Fighters - Graduation Ceremony for 10 & 11 yr. olds
. Welcome new business to Clarington called SNAP
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General Purpose and Administration Committee
Minutes
September 8, 2008
· Courtice Kids of Steel Triathlon held at the Courtice Complex
. Camco - 20th Anniversary
· Tourism - ZooDoo a familiarization tour for the media Sponsored by
Durham Tourism
. Street Party in Courtice
. Staff Appreciation Day
Councillor Hooper announced the following events he attended over the summer
months:
. Moonlight Madness Event held on August 15th was successful
. Bowmanville 150th Celebrations started on July 151, and the Book and DVD on
the celebrations are still available if anyone is interested in purchasing one
. Home opening game for the Bowmanville Eagles on September 6th
Councillor Hooper announced the following up coming events:
. Hampton Family Fun Day on September 13th
. Euchre Seminar & Luncheon on September 13th
. Annual Terry Fox Run on September 14th
. COAA - 10th Anniversary Celebrations on September 15th - 19th
. Fiddlers Variety Show on October 16th
Councillor Hooper thanked the Staff members of the South Courtice Arena for assisting
a patron, who suffered a stroke while on the ice. Staff members who came to his
assistance were: Christine Faulkner, Helena Hisey, Jeremy Czechowski, Mark
Sutherland and Steve Parker.
Mayor Abernethy announced that the Mayor's Golf Tournament was a success. The
event raised $30,000 which was donated to the Lakeridge Bowmanville Hospital
Foundation.
MINUTES
Resolution #GPA-472-08
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on July 7, 2008, be approved.
CARRIED
PRESENTATIONS
There were no presentations.
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General Purpose and Administration Committee
Minutes
September 8, 2008
DELEGATIONS
Mandy Baker registered to address the Committee regarding the driveway at her
residence, however, Ms. Barker was called but was not in attendance.
Jaison Gibson addressed the Committee regarding Constructive Forgiveness with
regards to Social Concerns. Mr. Gibson informed the Committee he personally has
forgiven society, humanity, the public, Council, the Armed Forces and industry for the
state of our environment in the hopes of change.
Jay Summers spoke in support of the recommendations contained in Report
PSD-088-08. Mr. Summers has requested this sign variance to improve traffic
problems. Mr. Summers wants a proper sign, not a temporary illegal sign in the ground.
Kelvin Whalen, Kaitlin Group, addressed the Committee regarding Report PSD-091-08.
Mr. Whalen objects to the recommendations contained in Report PSD-091-08. He
stated the property was purchased a few years ago and the applications requested
were an extension from the previous owners. He requested that the applicant be
allowed more time to understand the challenges and characteristics and be able to
address them with staff. Mr. Whalen advised the Committee of the two main concerns
that he is aware of; being environment and traffic. Both issues have been studied and if
necessary further studies will be performed. Mr. Whalen believes the applications are
no different than other applications that have already received approval. He does not
want to have to go back to the beginning and start the whole process all over.
Kevin Taylor addressed the Committee regarding Report PSD-091-08. He informed the
Committee he lives in the area and has not seen any revisions to the previous
subdivision plans. He expressed concerns with the costs to improve the area in
particular the train tracks, and he feels the Municipality cannot afford this project, in
regards to infrastructure, at this time.
Reid Allin addressed the Committee regarding Report PSD-091-08. He informed the
Committee that at this point in time he is neither in support of nor in opposition to the
recommendations contained in this Report. He may have concerns over the effect the
plans may have on the water tables and the train crossing. Mr. Allin requested further
details pertaining to the recommendations contained in Report PSD-091-08 and will
contact the Planning Staff to obtain a copy of this Report.
Richard Ward addressed the Committee regarding Taxes and Property Standards. He
informed the Committee he is not happy that he has not received a response with
regards to this matter. He would like to have the Committee address his concerns and
not have his delegation just received for information. Mr. Ward requested a detailed
breakdown of his tax bill separating the component pertaining to garbage. He further
advised that his is currently drafting a request to the OPP to undertake a criminal
investigation of fraud.
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General Purpose and Administration Committee
Minutes
September 8, 2008
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
(a)
Subject:
Proposal by the Municipality of Clarington to Amend the
Bowmanville Community Improvement Plan
Municipality of Clarington
PSD-085-08
Applicant:
Report:
Isabel Little, Planner, Planning Services Department provided a verbal report supported
by a Powerpoint presentation pertaining to Report PSD-085-08.
Richard Lange, owner of 31 King St. W., Bowmanville where Lange's Photo Lab was
located spoke in support of the recommendations contained in Report PSD-085-08. Mr.
Lange feels these grants will allow the owners of the properties affected by the fire to
repair the buildings to a state that will make the residents of Bowmanville proud.
Cathrine McKeever, on behalf of the Bethesda House, spoke in support of the
recommendations contained in Report PSD-085-08. She presented the Committee with
a letter from Jaki MacKinnon, Executive Director of Bethesda House stating all the
directors are in full support and they are very appreciative of all the support they have
received to date. Ms. McKeever informed the Committee the grant money would permit
the owners of the buildings to make the buildings accessible friendly and they should be
able to build a better building. The three affected property owners are working together
to help keep the costs down.
Sherry Rupa, owner of Leisure Lady, spoke in support Report PSD-085-08. Ms. Rupa
advised that the funds will be applied directly to reconstruction. She thanked staff,
Council and the community for their support.
No one spoke in opposition to Report PSD-085-08.
(b) Subject: Application to Amend the Zoning By-Law 84-63
Applicant: 668390 Ontario Limited
Report: PSD-086-08
Meaghan Kroon, Junior Planner, Planning Services Department provided a verbal
report supported by a Powerpoint presentation pertaining to Report PSD-086-08.
Cathrine McKeever expressed concerns with regards to the traffic this sales location
may cause on Martin Road/Durham #57 and questioned if there will be traffic signals
installed along Prince William Blvd. once the extension is completed.
No one spoke in support to Report PSD-086-08.
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General Purpose and Administration Committee
Minutes
September S, 200S
Kelvin Whalen, Kaitlin Group, was in attendance on behalf of the applicant to address
any concerns or questions raised at the Public Meeting. He informed the Committee
this is a request to relocate the trailers already located on Martin Road to allow planned
construction on the existing site. Mr. Whalen stated there was a traffic study performed,
but at this time traffic signals will not be installed.
(c) Subject: Application to Amend the Zoning By-Law 84-63
Applicant: Edward Whiting c/o Shoppers Realty Inc.
Report: PSD-OS7 -OS
Richard Holy, Senior Planner, Planning Services Department provided a verbal report
supported by a Powerpoint presentation pertaining to Report PSD-087-08.
Beth Kelly, Valliant Property Management, spoke in opposition to the recommendations
contained in Report PSD-087-08. She informed the Committee that Shoppers Realty
Inc. currently leases space owned by Valliant and that allowing them to proceed with the
new building would be in violation of their lease agreement which clearly states that no
other Shoppers Drug Mart may be built within a 2 mile radius of the current location.
She would like to have the report referred back to staff to allow for further discussions.
Ms. Kelly would be able to compile all necessary information concerning the lease
agreement for staff within three weeks.
No one spoke in support of Report PSD-087-08.
David McKay, MHBC Planning, representing Shoppers Realty Inc., was present on
behalf of the applicant to address any concerns or questions raised at the Public
Meeting. He informed the Committee the lease between Shoppers Realty Inc. and
Valliant Property Management expires in the year 2012, and Shoppers Realty Inc. will
not be signing a new lease for the current location. He feels the lease issues are only of
concern between Shoppers Realty Inc. and Valliant Property Management.
Resolution #GPA-473-08
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 11 :OS a.m.
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General Purpose and Administration Committee
Minutes
September 8, 2008
PLANNING SERVICES DEPARTMENT
BOWMANVILLE COMMUNITY IMPROVEMENT PLAN AMENDMENT
Resolution #GPA-474-08
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report PSD-085-08 be received;
THAT the Bowmanville Community Improvement Plan Amendment contained in
Attachment 2 to Report PSD-085-08, continue to be processed and that staff consider
the comments received in writing or at the Public Meeting prior to finalizing the
Amendment; and
THAT any interested party or delegation be advised of Council's decision.
CARRIED
REZONING APPLICATION TO PERMIT THREE (3) TEMPORARY SALES TRAILERS
AND ASSOCIATED PARKING LOT FOR A MAXIMUM OF THREE (3) YEARS
APPLICANT: 668390 ONTARIO LTD. (KAITLlN GROUP)
Resolution #GPA-475-08
Moved by Councillor Foster, seconded by Mayor Abernethy
THAT Report PSD-086-08 be received;
THAT; the application submitted by 668390 Ontario Ltd. to change the zoning to permit
three (3) temporary sales trailers and an associated parking lot for a maximum of three
(3) years be approved;
THAT the by-law attached to Report PSD-086-08 to change the zoning from "A" to
"A-82" be passed; and
THAT all interested parties listed in Report PSD-086-08 and any delegations be advised
of Council's decision.
CARRIED
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406
General Purpose and Administration Committee
Minutes
September 8, 2008
REZONING APPLICATION TO PERMIT A SHOPPERS DRUG MART AND SECOND
STOREY OFFICE SPACE
APPLICANT: EDWARD WHITING (C/O SHOPPERS REALTY INC.)
Resolution #GPA-476-08
Moved by Councillor Foster, seconded by Councillor Trim
THAT Report PSD-087-08 be received;
THAT the Rezoning application to permit a Shoppers Drug Mart and second storey
office space, continue to be processed and that Staff consider the comments received
in writing or at the Public Meeting prior to finalizing the application;
THAT Staff be directed to submit a report to the Committee at the General Purpose
Administration meeting scheduled for October 6,2008; and
THAT any interested parties or delegations be advised of Council's decision.
CARRIED
MINOR VARIANCE TO SIGN BY-LAW 97-157
APPLICANT: TIM HORTONS, NEWCASTLE
Resolution #GPA-477-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-088-08 be received;
THAT the application for Minor Variance to the Municipality of Clarington Sign By-law
97-157, submitted by Jay Summers for Tim Hortons Newcastle, to permit an increase in
the number of permitted signs, for a stand-alone building on a multiple business site,
from two (2) wall signs to three (3) wall signs, with a maximum size of 2.9 m2 for the
third wall sign, be approved; and
THAT all interested parties listed in Report PSD-088-08 and any delegations be advised
of Council's decision.
CARRIED
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General Purpose and Administration Committee
Minutes
September 8, 2008
GUIDELINES FOR NOISE ATTENUATION ALONG ARTERIAL ROADS
Resolution #GPA-478-08
Moved by Councillor Hooper, seconded by Mayor Abernethy
THAT Report PSD-089-08 be received; and
THAT the "Guidelines for Noise Attenuation along Arterial Roads" be approved.
CARRIED
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETINGS OF JULY 24th, AUGUST 7th and AUGUST 21sT 2008
Resolution #GPA-479-08
Moved by Mayor Abernethy, seconded by Councillor Woo
THAT Report PSD-090-07 be received;
THAT Council concurs with the decisions of the Committee of Adjustment made on July
24, August 7 and August 21,2008 for applications A2008-0019, A2008-0020, A2008-
0021, A2008-0023, A2008-0024, A2008-0025 and A2008-0026, and that Staff be
authorized to appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment; and
THAT Council concurs with Staff that an appeal by the Municipality of the decision
made by the Committee of Adjustment on July 24, 2008 for application A2008-0022 is
not warranted. However, should an appeal be lodged by another party, that Staff be
authorized to appear before the Ontario Municipal Board to defend its original
recommendation.
CARRIED
APPLICATIONS FOR CLARINGTON OFFICIAL PLAN AMENDMENT, PROPOSED
DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A MIXED
RESIDENTIAL DEVELOPMENT IN PORT DARLINGTON
PROPONENT: PORT DARLINGTON LAND CORPORATION
Resolution #GPA-480-08
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Report PSD-091-08 be received;
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General Purpose and Administration Committee
Minutes
September 8, 2008
THAT the applications for amendment to the Clarington Official Plan, Files COPA2002-
006, Draft Plan of Subdivision, S-C-2002-002 and Amendment to the Zoning By-law, file
ZBA2002-002, submitted on behalf of Port Darlington Land Corporation, be denied; and
THAT the Durham Region Planning Department and all interested parties listed in
Report PSD-091-08 and any delegations be advised of Council's decision.
TABLED
(See following motion)
Resolution #GPA-481-08
Moved by Mayor Abernethy, seconded by Councillor Robinson
THAT Report PSD-091-08 be tabled until the next General Purpose and Administration
meeting of October 6,2008 to provide Council time to better understand the Report, the
financial impact study, and concerns expressed during this meeting.
CARRIED
REPORT FOR INFORMATION REGARDING APPEAL OF OFFICIAL PLAN
AMENDMENT, PROPOSED PLAN OF SUBDIVISIONS, AND ZONING BY-LAW
AMENDMENTS
FILES: COPA2005-0008, S-C-2005-0004, S-C-2005-0003, ZBA 2005-042 AND
ZBA 2005-043; AND S-C-2004-0004 AND ZBA 2004-049
APPLICANT: BROOKFIELD HOMES (ONTARIO) LIMITED, SMOOTH RUN
DEVELOPMENTS INC., WEST DIAMOND PROPERTIES INC. AND
PLAYERS BUSINESS PARK LIMITED
Resolution #GPA-482-08
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report PSD-092-08 be received for information; and
THAT all interested parties listed in Report PSD-092-08 and any delegation be advised
of Council's decision.
CARRIED
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409
General Purpose and Administration Committee
Minutes
September 8, 2008
Councillor Foster chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE, 2008
Resolution #GPA-483-08
Moved by Councillor Hooper, seconded by Councillor Robinson
THAT Report EGD-036-08 be received for information.
CARRIED
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2008
Resolution #GPA-484-08
Moved by Councillor Novak, seconded by Councillor Woo
THAT Report EGD-037-08 be received for information.
CARRIED
PROPOSAL TO CONVEY A CLOSED ROAD ALLOWANCE SITUATED BETWEEN
LOTS 28 AND 29, CONCESSION 3 FORMER TOWNSHIP OF CLARKE
Resolution #GPA-485-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report EGD-038-08 be received;
THAT the closed road allowance situated between Lot 28 and Lot 29, Concession 3,
former Township of Clarke be conveyed to Thomas and Bonnie O'Callaghan;
THAT the applicants pay the appraised land value of $556.00 as well as all legal and
other financial costs associated with this transaction; and
THAT Thomas and Bonnie O'Callaghan be advised of Council's decision.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
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410
General Purpose and Administration Committee
Minutes
September 8, 2008
Councillor Woo chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT - JUNE, JULY AND AUGUST 2008
Resolution #GPA-486-08
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report ESD-012-08 be received for information.
CARRIED
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
CLERK'S DEPARTMENT
AMENDMENT TO PARKS BY-LAW 2006-126
Resolution #GPA-487-08
Moved by Councillor Novak, seconded by Councillor Foster
THAT Report CLD-023-08 be received;
THAT By-law 2006-126 governing municipal parks be amended to state that the parks
will be closed from dusk to dawn; and
THAT the By-law attached to Report CLD-023-08 be forwarded to Council for approval.
CARRIED
ANIMAL SERVICES QUARTERLY REPORT - APRIL TO JUNE, 2008
Resolution #GPA-488-08
Moved by Councillor Foster, seconded by Councillor Woo
THAT Report CLD-024-08 be received; and
THAT a copy of Report CLD-024-08 be forwarded to the Animal Alliance of Canada and
the Animal Advisory Committee.
CARRIED
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411
General Purpose and Administration Committee
Minutes
September 8, 2008
Mayor Abernethy chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
TENDER AWARDS SUMMER COUNCIL BREAK
Resolution #GPA-489-08
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-051-08 be received; and
THAT the attached By-law, marked Schedule "B" to Report COD-051-08, authorizing the
Mayor and Clerk to enter into the necessary agreement, be approved.
CARRIED
FINANCE DEPARTMENT
FINANCIAL UPDATE AS AT JUNE 30, 2008
Resolution #GPA-490-08
Moved by Councillor Woo, seconded by Councillor Foster
THAT Report FND-016-08 be received for information.
CARRIED
2009 BUDGET SCHEDULE
Resolution #GPA-491-08
Moved by Councillor Robinson, seconded by Councillor Novak
THAT Report FND-017-08 be received for information.
CARRIED
CREATING JOBS, BUILDING ONTARIO FUNDING
Resolution #GPA-492-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Report FND-018-08 be received;
THAT Council approve the allocation of the Creating Jobs, Building Ontario funding to
the following priority projects:
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General Purpose and Administration Committee
Minutes
September 8, 2008
COST:
$1,500,000
1,500,000
310,000
60,000
46,299
50,000
$3,466,299
THAT Premier Dalton McGuinty be thanked for providing additional much needed
funding to address infrastructure needs; and
THAT the Mayor and Clerk be authorized to execute any necessary agreements and/or
by-laws to facilitate the receipt of funds.
CARRIED
CHIEF ADMINISTRATIVE OFFICE
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
DELEGATION - JAISON GIBSON - REGARDING CONSTRUCTIVE FORGIVENESS
WITH REGARDS TO SOCIAL CONCERNS
Resolution #GPA-493-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the delegation of Mr. Jaison Gibson be received with thanks.
CARRIED
DELEGATION - RICHARD WARD - REGARDING TAXES AND PROPERTY
STANDARDS
Resolution #GPA-494-08
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the delegation of Mr. Richard Ward be received with thanks.
CARRIED
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413
General Purpose and Administration Committee
Minutes
September 8, 2008
RECYCLING AT SPECIAL EVENTS
Resolution #GPA-495-08
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Staff investigate and report on the opportunity for recycling at special events
hosted within our Community.
CARRIED
OTHER BUSINESS
STREET NAME CHANGE - REQUEST FROM LAWSON GAY
Resolution #GPA-496-08
Moved by Councillor Foster, seconded by Councillor Novak
THAT correspondence dated August 8, 2008 from Lawson Gay, requesting that
Maplefield Drive be renamed to Rick Gay Avenue, be referred to staff for consideration;
and
THAT Staff report back to Committee on the matter with the understanding that all costs
associated to this request be the responsibility of Gay Company Limited.
CARRIED
RENAME RICK GAY PARK
Resolution #GPA-497-08
Moved by Councillor Trim, seconded by Councillor Foster
THAT staff report to Committee on the feasibility of renaming of the parkette in Courtice
from Rick Gay Memorial Park to Rick & Harry Gay Memorial Park.
MOTION LOST
Resolution #GPA-498-08
Moved by Councillor Novak, seconded by Councillor Trim
THAT staff report to Committee on the naming of a park in honour of Harry Gay.
MOTION LOST
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General Purpose and Administration Committee
Minutes
September 8, 2008
COMMUNICATIONS
APPOINTMENT TO ENERGY FROM WASTE FACILITY SITE LIAISON COMMITTEE
CONSIDERATION OF APPLICATIONS RECEIVED AFTER THE DEADLINE
Resolution #GPA-499-08
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the applications for the Region of Durham and York Region Energy From Waste
Facility Site Liaison Committee received after the deadline be added to the list of
applicants for consideration.
MOTION LOST
Resolution #GPA-500-08
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the meeting be "closed" to consider the personal information about identifiable
individuals who applied to sit on the Region of Durham and York Region Energy From
Waste Facility Site Liaison Committee.
CARRIED
The meeting resumed in open session at 1:15 p.m
APPOINTMENT TO ENERGY FROM WASTE FACILITY SITE LIAISON COMMITTEE
Resolution #GPA-501-08
Moved by Councillor Novak, seconded by Councillor Trim
THAT Jim Vinson and Cathrine McKeever be appointed to the Region of Durham and
York Region Energy From Waste Facility Site Liaison Committee.
MOTION LOST
(See following motions)
Resolution #GPA-502-08
Moved by Councillor Foster, seconded by Councillor Woo
THAT Tracey Alj be appointed to the Region of Durham and York Region Energy From
Waste Facility Site Liaison Committee.
CARRIED
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General Purpose and Administration Committee
Minutes
September 8, 2008
Resolution #GPA-503-08
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Roger Yates be appointed to the Region of Durham and York Region Energy
From Waste Facility Site Liaison Committee.
CARRIED
Resolution #GPA-504-08
Moved by Councillor Novak, seconded by Councillor Foster
THAT Jim Vinson be appointed to the Region of Durham and York Region Energy From
Waste Facility Site Liaison Committee.
CARRIED
Resolution #GPA-505-08
Moved by Councillor Trim, seconded by Councillor Novak
THAT Katie Baragar be appointed to the Region of Durham and York Region Energy
From Waste Facility Site Liaison Committee.
CARRIED
ADJOURNMENT
Resolution #GPA-506-08
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the meeting adjourn at 1 :20 p.m.
CARRIED
MAYOR
DEPUTY CLERK
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DRAFT LIST
OF DELEGATIONS
GPA Meeting: September 22,2008
(a) Terra Sayer, Regarding Canadian Red Cross
(b) Jaison Gibson, Regarding Public Nature Credit Program
(c) Stephen Hogg, Regarding Trailer & Boat Storage on his property
(d) Richard Ward, Regarding Taxes
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601
PUBLIC MEETING
III r.l 1"'"glO CORPORATION OF THE REPORT # PSD-093-08
lJIlH.J.ll MUNICIPALITY OF CLARINGTON ONTARIO POWER
Umli.g/M.Wa, n NOTICE OF PUBLIC MEEl GENERATION INC.
I DEVELOPMENT APPLICATION BY: ONTARIO POWER GENERATION INC.
AN APPLICATION FOR DRAFT PLAN OF SUBDIVISION APPROVAL
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Draft Plan
of Subdivision, under Section 51 of the Planning Act, 1990, as amended.
APPLlCA TION DETAILS
The proposed Draft Plan of Subdivision submitted by Ontario Power Generation Inc. would permit the development of
an Industrial Subdivision with four (4) blocks. Three (3) blocks will be for a proposed administrative office building(s)
and related facilities and one (1) block is for the proposed Highway 407 Interchange.
The Municipality of Clarington has deemed the above-noted application to be a complete submission.
The subject property is located on Part of Lot 26, Concession BF, in the former Township of Darlington as shown on
reverse.
Planning File No.: S-C-2008-0001
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make
comments, identify issues and provide additional information relative to the proposed development. The public meeting
will be held on:
Monday, September 22, 2008
9:30 a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance St., Bowmanvllle, Ontario
ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in
opposition to the proposal The start time listed above reflects the time at which the General Purpose and
Administration Committee Meeting commences.
DA TE:
TIME:
PLACE:
If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on
Monday, September 29, 2008, commencing at 7:00 p.m. Should you wish to appear before Council, you must register
with the Clerks Department by the Wednesday noon, September 24, 2008, to have your name appear in the Agenda.
COMMENTS OR QUESTIONS?
If you wish to make a written submission or if you wish to be notified of subsequent meetings or the approval of the
Draft Plan of Subdivision, you must submit a written request to the Clerk's Department, 2nd Floor, 40 Temperance
Street, Bowmanville, Ontario L 1 C 3A6.
Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (during July
and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street,
Bowmanville, Ontario L 1C 3A6, or by calling Tracey Webster at (905) 623-3379 ext. 427 or bye-mail at
twebster~clarinaton.net.
APPEAL
If a person or public body that files a notice of appeal of a decision for the proposed Draft Plan of Subdivision to the
Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions
before the proposed Draft Plan of Subdivision is approved, the Ontario Municipal Board may dismiss all or part of the
appeal.
Dated ate Municipality of Clarington this 12th day of August, 2008.
Da Crome, M.C.I.P., R.P.P.
Director of Planning Services
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L 1C 3A6
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CORPORATION OF THE
MUNICIPALITY OF CLARINGTON PUBLIC MEETING
REPORT # PSD-094-08
NOTICE OF COMPLETE AP 564069 ONTARIO INC
MEETING
I DEVELOPMENT APPLICATION BY: 564069 ONTARIO INC.
AN APPLICATION TO AMEND THE ZONING BY-LAW 84-63
CIgrjggton
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington has deemed the above noted
application complete and will consider a proposed Zoning By-law Amendmen~ under Section 34 of the Planning Act,
1990, as amended.
APPLICATION DETAilS
The proposed Zoning By-law Amendment submitted by 564069 Ontario Inc. would permit the expansion of the existing
supermarket with additional parking.
The subject property is located at 131 King Avenue East, 49 Beaver Street South, and 63 Beaver Street South,
Newcastle Village as shown on reverse.
Planning File No.: ZBA 2008-0020
Related Planning File No.: SPA 2008-0017
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments,
identify issues and provide additional information relative to the proposed development The public meeting will be held
on:
Monday, September 22, 2008
9:30 a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance St, Bowmanvllle, Ontario
ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in
opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration
Committee Meeting commences. .
DATE:
TIME:
PLACE:
If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on
Monday, September 29, 2008, commencing at 7:00 p.m. Should you wish to appear before Council, you must
register with the Clerks Department by the Wednesday noon, September 24, 2008 to have your name appear in the
Agenda.
COMMENTS OR QUESTIONS?
If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the
proposed Zoning By-law Amendment, you must submit a written request to the Clerk's Department, 2rid Floor, 40
Temperance Street, Bowmanville, Ontario L 1C 3A6.
Additional information relating to the proposal is available for inspection between 8:30 a.m; and 4:30 p.m. (during July
and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3111 Floor, 40 Temperance Stree~
Bowmanville, Ontario L 1 C 3A6, or by calling Richard Holy at (905) 623-3379 extension 332 or bye-mail at
rholy@clarington.net.
APPEAL
If a person or public body that files a notice of appeal of a decision for the proposed Zoning By-law Amendment to the
Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions
before the proposed Zoning By-law Amendment is approved, the Ontario Municipal Board may dismiss all or part of the
appeal.
Municipality of Clarington this 11t day of August, 2008.
David rome, M.C.I.P., R.P.P.
Director of Planning Services
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L 1C 3A6
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Cl!llington
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
NOTICE OF SECOND PUBLIC MI
PUBLIC MEETING
REPORT 3 PSD-095-08
SMOOTH RUN
DEVELOPMENTS
DEVELOPMENT APPLICATION BY: Smooth Run Developments (Metrus Developments Inc.)
AN APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN, ZONING BY-LAW 84-63 AND FOR AN APPROVAL OF A
PROPOSED DRAFT PLAN OF SUBDIVISION .
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider applications for a proposed Official Plan
Amendment, a proposed Zoning By-law Amendment, and a proposed Draft Plan of Subdivision under Sections 17, 34 and 51 respectively
of the Planning Act, 1990, as amended.
APPLICATION DETAILS
The proposed Official Plan Amendment submitted by Smooth Run Developments in partnership with Brookfield Homes (Ontario)
Limited, the adjacent landowner, would relocate the designated school and park locations, amend arterial and collector road
patterns, reduce road allowance widths and increase population targets for the Neighbourhood from 1350 to 1750.
Smooth Run Developments has submitted an application. fora proposed Draft Plan of Subdivision and Zoning By-law Amendment to
permit the development of 1151 residential units, consisting of 238 semillink dwellings, 506 single detached dwellings, 407 medium density
units, 1 elementary school, 1 park block, 2 parkettes and storm water management facilities.
An application for a Neighbourhood Design Plan for the North Village Neighbourhood has also been submitted.
The subject property is located on the east side of Durham Rd 17, north of the SI. Lawrence and Hudson Railway tracks, east of Arthur
Street, and south of Concession Road 3, being in Part lots 27 & 28, Cone. 2, former Township of Clarke (as shown on reverse).
Planning File Nos.: COPA 2005-008, ZBA 2005-042, S-C 2005-003, PlN 31.5.10
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues
and provide additional information relative to the proposed development. The public meeting will be held on:
Monday, September 22, 2008
9:30 a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre
40 Temperance St., Bowmanvi/ll!, Ontario
ANY PERSON may attend the pUblic meeting and/or make written or verbal representation either in support of or in opposition to the
proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences.
DATE:
TIME:
PLACE:
If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday,
September 29, 2008, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks
Department by the Wednesday noon, September 24, 2008, to have your name appear in the Agenda.
COMMENTS OR QUESTIONS?
If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Official Plan
Amendment, approval of the Zoning By-law Amendment and/or Draft Plan of Subdivision, you must submit a written request to the Clerk's
Department, 2nd Floor, 40 Temperance Street, Bowmanvifle, Ontario L 1C 3A6. .
An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval, unless it is
determined during the review process that the Amendment is exempt from Regional approval. For an exempt Amendment, the decision to
adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal period.
Additional information relating to the proposal is available for inspection between 8: 30 a.m. and 4:30 p.m. (8:00 a.m. and 4:00 p.m. during
July and August) at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario l1C 3AB, or by calling
Cynthia Strike at (905) 623-3379 extension 326 or bye-mail atcstrike@clarington.net.
APPEAL
If a person or public body that files a notice of appeal of a decision for the proposed Official Plan Amendment, Zoning By-law Amendment
or Plan of Subdivision to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written
submissions before the proposed Zoning By-law Amendment is approved, the Ontario Municipal Board may dismiss all or part of the
appeal.
21st day of August 2008.
.....
----
40 Temperance Street
Bowmanvllle, Ontario
L1C 3A6
705
CONCESSION ROAD 3
Brookfield Homes
(Ontario) Limited
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Newcastle Key Map
Smooth Run
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Developments Inc.)
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COP A 2005-008
Clarington Official Plan Amendment
Smooth Run Developments (Metrus
Developments Inc.)
Proposed Subdivision Plan S-C-2005-003
Zoning By-law Amendment ZBA 2005-042
Brookfield Homes (Ontario) Limited
Proposed Subdivision Plan S-C-2005-004
Zoning By-law Amendment ZBA 2005-043
706
CI{}l-ilJgtnn
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
NOTICE OF SECOND PUBLIC
PUBLIC MEETING
REPORT 3 PSD-095-08
BROOKFIELD HOMES LIMITED
DEVELOPMENT APPLICATION BY: Brookfield Homes (Ontario) Limited
AN APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN, ZONING BY-LAW 84-63 AND FOR APPROVAL OF A
PROPOSED DRAFT PLAN OF SUBDIVISION
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider applications for a proposed Official Plan
Amendment, a proposed Zoning By-law Amendment, and a Draft Plan of Subdivision under Sections 17, 34 and 51 respectively of the Planning
Act, 1990, as amended.
APPLICATION DETAILS
The proposed Official Plan Amendment submitted by Brookfield Homes (Ontario) limited in partnership with Smooth Run
Developments, the adjacent landowner, would relocate the designated school and park locations, amend arterial and collector road
patterns, reduce road allowance widths and increase population targets for the Neighbourhood from 1350 to 1750.
Brookfield Homes (Onta,io) limited has submitted an application for a proposed Draft Plan of Subdivision and Zoning By-law Amendment to
permit the development of 416 residential units, consisting of 120 semillink dwellings, 157 single detached units, 139 medium density units, 1
secondary school, 1 elementary school, 1 park block and 1 parkette.
An Application for a Neighbourhood Design Plan for the North Village Neighbourhood has also been submitted.
The subject property is located on the east side of Durham Rd 17, north of the St. Lawrence and Hudson Railway tracks, and south of
Concession Rd 3, being in Part Lot 28, Conc. 2, fonner Township Clarke (as shown on reverse)
Planning File Nos.: COPA 2005-008, ZBA 2005-043, S-C 2005-004, PLN 31.5.10
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues
and provide additional information relative to the proposed development. The public meeting will be held on:
Monday, September 22,2008
9:30 a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance St, BowmanvIlle, Ontario
ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the
proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting
commences.
DATE:
TIME:
PLACE:
If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday,
September 22, 2008, commencing at 7:00 p.m. Sho~ld you wish to appear before Council, you must register with the Clerks
Department by the Wednesday noon, September 24, 2008, to have your name appear in the Agenda.
COMMENTS OR QUESTIONS?
If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Official Plan
Amendment, approval of the Zoning By-law Amendment and/or Draft Plan of Subdivision, you must submit a written request to the Clerk's
Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6.
An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval, unless it is
determined during the review process that the Amendment is exempt from Regional approval. For an exempt Amendment, the decision to
adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal period.
Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m.(8:00 a.m. and 4:00 p.m. during July
and August) at the Planning Services Department, 3Rl Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Cynthia Strike
at (905) 623-3379 extension 326 or by e-mail atcstrike@clarington.net.
APPEAL
If a person or publiC body that files a notice of appeal of a decision for the proposed Official Plan Amendment. Zoning BY-law Amendment or
Plan of Subdivision to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions
before the proposed Zoning By-law Amendment is approved, the Ontario Municipal Board may dismiss all or part of the appeal.
~~arington this 21stlh day of August 2008.
ro e, . .I.P., R.P.P.
Director of Planning Services
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L 1 C 3A6
T8r
Brookfield Homes
(Ontario) Limited
Smooth Run
Developments
(Metrus
Developments Inc.)
J
/TAIL WA r
Newcastle Key Map
COPA 2005-008
Clarington Official Plan Amendment
Smooth Run Developments (Metrus
Developments Inc.)
Proposed Subdivision Plan S-C-2005-003
Zoning By-law Amendment ZBA 2005-042
Brookfield Homes (Ontario) Limited
Proposed Subdivision Plan S-C-2005-004
Zoning By-law Amendment ZBA 2005-043
708
Cl!J!..pn
REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, September 22,2008
Report #: PSD-093-08
File #: S-C-2008-0001
By-law #:
Subject:
APPLICATIONS FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE
DEVELOPMENT OF THREE INDUSTRIAL BLOCKS
APPLICANT: ONTARIO POWER GENERATION INC.
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-093-08 be received;
2. THAT the application continue to be processed to address outstanding issues and any
concerns raised at the public meeting; and
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by:
David . Crome, M.C.I.P., R.P.P.
Director of Planning Services
Reviewed by: r;
k In Wu,
Chief Administrative Officer
TW/CP/df/av
11 September 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
801
REPORT NO.: PSD-093-08
PAGE 2
1.0 APPLICATION DETAILS
1.1 Applicant:
Ontario Power Generation Inc.
1.2 Proposal:
The proposed Draft Plan of Subdivision includes three blocks for
industrial development and a block for the widening of Highway 401
associated with the proposed Highway 407 interchange.
1.3 Area:
24.91 hectares (61.55 acres)
1.4 Location:
The subject lands are located within the Clarington Energy Park,
south of Highway 401 and South Service Road and east of
Osbourne Road (Attachment 1).
2.0 BACKGROUND
2.1 On August 8, 2008 Sernas Associates, on behalf of Ontario Power Generation Inc.
Limited, submitted a draft plan of subdivision application. This application would permit
an industrial subdivision containing three industrial blocks, and a block for the proposed
Highway 407 interchange. The applicant intends to develop the site with administrative
office building(s) and facility/building(s) related to the Darlington Nuclear Generating
Station.
2.2 The following studies and reports were submitted in support of the application:
· Phase One and Two Environmental Site Assessment Report
· Functional Servicing Report
· Traffic Impact Study
· Stage I &11 Archaeological Assessment
· Geotechnical Investigation (Soils Report)
These reports have been circulated to the appropriate agencies for review and
comment.
3.0 LAND CHARACTERISTICS AND SURROUNDING USES
3.1 The subject site is currently vacant and was previously used for agriculture. The site
slopes gently from north to south.
802
REPORT NO.: PSD-093-08
PAGE 3
3.2 The surrounding uses are as follows:
North -
South -
East -
West-
Highway 401 and South Service Road
Industrial - automobile recycling facility
Agricultural/Public Utility
IndustrialNacant automobile auction facility
4.0 PROVINCIAL POLICY
4.1 Provincial Policv Statement
The application is consistent with the Employment Area policies of the 2005 Provincial
Policy Statement (PPS). Planning authorities are required to promote economic
development and competitiveness by:
. providing for an appropriate mix and range of employment (including industrial,
commercial and institutional uses) to meet long-term needs;
. providing opportunities for a diversified economic base, including maintaining a
range and choices of suitable sites for employment uses which support a wide range
of economic activities and ancillary uses, and take into account the needs of existing
and future businesses;
. planning for, protecting and preserving employment areas for current and future
uses; and
. ensuring the necessary infrastructure is provided to support current and projected
needs.
4.2 Provincial Growth Plan
The Provincial Growth Plan stresses the importance of ensuring an adequate supply of
land for a variety of appropriate employment uses.
Municipalities are encouraged to designate and preserve lands within settlement areas
in the vicinity of existing major highway interchanges, for manufacturing, warehousing,
and associated retail, office and ancillary facilities, where appropriate.
In planning lands for employment, municipalities will facilitate the development of
transit-supportive, compact built form and minimize surface parking.
Greenfield areas are required to achieve a minimum density target not less than 50
residents and jobs combined per hectare. They are to be planned, and designed in a
manner that:
. contributes to creating complete communities;
. creates street configurations, densities, and an urban form that supports walking,
cycling, and the early integration and sustained viability of transit services;
803
REPORT NO.: PSD-093-08
PAGE 4
. provides a diverse mix of land uses, including residential and employment uses, to
support vibrant neighbourhoods;
. creates high quality public open spaces with site design and urban design standards
that support opportunities for transit, walking and cycling.
5.0 OFFICIAL PLAN POLICIES
5.1 Durham Reqional Official Plan
The lands are designated as Employment Area within the Durham Regional Official
Plan. Lands designated as Employment Area permit the development of Business
Parks comprising of corporate offices oriented to and serving the business community,
research and development facilities and light industries. The proposed uses appear to
conform to the Plan.
5.2 C/arinqton Official Plan
The subject lands are designated as Business Park in the Clarington Official Plan and
Prestige Employment Corridor and Light Industrial 1 within the Clarington Energy
Business Park Secondary Plan. The proposed Energy Drive is designated as a Type C
Arterial. The remaining streets will be classified as Local Roads.
Both the Prestige Employment Corridor and Light Industrial 1 designations support the
development of business offices, which is consistent with the applicant's proposal. The
proposal will be reviewed in accordance with the urban design guidelines prepared for
the Clarington Energy Business Park Secondary Plan.
6.0 ZONING BY-LAW
6.1 Within Comprehensive Zoning By-law 84-63 as amended the lands are zoned "Holding
- Energy Park Prestige ((H) M02)" and "Holding - Energy Park Light Industrial ((H)
ML 1)". A Zoning By-law amendment to remove the Holding symbol will be required in
order for development to proceed.
7.0 PUBLIC NOTICE AND SUBMISSIONS
7.1 Public Notice was given by mail to each landowner within 120 metres of the subject site.
Public Meeting signs were installed on the property. No inquiries on the application were
received at the time of writing this report.
804
REPORT NO.: PSD-093-08
PAGE 5
8.0 AGENCY COMMENTS
8.1 Comments have been received from a number of circulated departments and agencies.
8.2 Hydro One, Rogers Cable, and Clarington Emergency & Fire Services, offered no
concerns or objections on the proposal. Enbridge Gas Distribution Inc. and Bell Canada
offered no objections on the proposal and asked that standard conditions be included in
the conditions of draft approval.
8.3 The Ministry of Transportation provided comments with respect to potential concerns
and/or issues related to the proposal and the future Highway 401/407 East Link
interchange and related roadwork.
The Ministry advised that the 407 East Environmental Assessment (EA) is nearing
completion with an anticipated submission date of June, 2009. The timing for a decision
is under the control of the Federal and Provincial approving agencies and is expected to
take at least a year, if not longer. Once approval is received property acquisition and
detail design will likely take another two years to complete. Based on this, the earliest
construction start of the interchange between Highway 401 and the 407 East Link is
expected to be mid-late 2012. In order to ensure the safe and efficient movement of
traffic during construction it is imperative that Clarington, Ontario Power Generation and
the Ministry work closely to ensure a coordinated effort is achieved.
The property requirements for the construction of the Highway 401/407 East Link
interchange and the relocation of the South Service Road as shown on the Draft Plan
and described as Block 4 appears to be sufficient. However, please note that the
preliminary design has not been finalized and some minor refinements may still be
required due to grading and stormwater management requirements. The ministry is
striving to have the property requirements finalized by late 2008.
The Ministry's Traffic Section provided detailed comments on the Traffic Study which
have been forwarded to the applicant's agent to address in subsequent submissions.
The Ministry plans to re-instate the South Service Road throughout the entire length of
the 401/407 East Link Interchange area from Courtice Road to Holt Road.
The Ministry needs to review Ontario Power Generation's stormwater management
plans for the subject site. Staff has forwarded a copy of the Functional Servicing Report
to the Ministry for their review.
The Ministry requires a 14 metre setback from the southern limit of the future Ministry of
Transportation property line after road widenings have been taken for the relocation of
South Service Road and the Highway 401/407 East Link Interchange. No permanent
structures are permitted to be built within this area. If at all possible the siting of the
Ontario Power Generation building should be well south of the ministry's right-of-way.
Consideration should be given to having landscaping and/or parking between the
building and our right-of-way.
805
REPORT NO.: PSD-093-08
PAGE 6
Illumination should be directed away from Highway 401 and the South Service Road.
Signage requirements and location will have to be reviewed by the Ministry also.
9.0 STAFF COMMENTS
9.1 The applicant has indicated that they intend to consolidate existing office space leased
throughout the area to the Clarington Energy Business Park by 2011. They intend to
design a green facility with the potential to obtain a LEED rating (Leadership in Energy
and Environmental Design). This would not only assist in meeting many of the "Energy,
Water and Waste" and "Building Design and Construction" policies of the Clarington
Energy Business Park Secondary Plan, it would also afford a 50 percent rebate on
Development Charges. Green technologies being considered include the use of grey
water for toilet flushing and irrigation, green roof design and enhanced infiltration by
reducing the area of impermeable surfaces. At this time, a site plan application has not
been submitted.
9.2 The Municipality is nearing completion of a Master Drainage Plan (MDP) for the
Clarington Energy Business Park. This plan must be completed in order for this
application to proceed. The MDP will detail an overall plan for how stormwater
management in the Energy Park will be controlled both on and off the site. The
stormwater management ponds are intended to service all of the lands within the park.
Stormwater that cannot be handled within the ponds will have to be managed on site by
the landowner.
9.3 The applicant intends to service the development with sanitary sewer by connecting to
the recently completed Courtice Water Pollution Control Plant (CWPCP). Water
services will be provided through a connection into South Service Road at Maple Grove
Road and an existing stub west of Osbourne Road just north of the CN rail line.
9.4 It is assumed that Block 4 is of an adequate size to meet the needs of both the Highway
401/407 interchange and South Service Road. The notation on the south boundary of
Block 4 needs to be revised to acknowledge the inclusion of the future location of South
Service Road.
9.5 Zoning By-law 84-63 contains a general provision which defines a zone boundary as a
property line. The applicant is aware that Blocks 1 and 2 straddle zone boundaries and
will take the regulations for each zone category into consideration when establishing
buildings and uses on the lands through the site plan approval process. If necessary,
the applicant may require a minor variance or rezoning if the location of the zone
boundaries is not consistent with their proposed use and building layout.
10.0 CONCLUSIONS
10.1 The purpose of this report is to satisfy the Public Meeting requirements under the
Planning Act and taking into consideration the outstanding comments, staff respectfully
request that this report be referred back to staff for further processing and the
preparation of a subsequent report.
806
REPORT NO.: PSD-093-08
PAGE 7
Attachments:
Attachment 1 - Key Map
Attachment 2 - Proposed Draft Plan of Subdivision
Interested parties to be notified of Council and Committee's decision:
Keith and Shirley Crago
Linda Gasser
Bill Collie, Ontario Power Generation Inc.
Nick Mensink, Sernas Associates
807
Attachment 1
To Report PSD-093-08
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Cl~-!llglOn
REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, September 22, 2008
Report #: PSD-094-08
File #: ZBA 2008-0020
By-law #:
Subject:
PROPOSED ZONING BY-LAW AMENDMENT BY 564069 ONTARIO INC. TO
PERMIT ADDITIONAL PARKING FOR A SUPERMARKET EXPANSION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-094-08 be received;
2. THAT provided there are no significant issues raised at the Public Meeting, that the
proposed amendment to Zoning By-law 84-63 to permit additional parking for a 929
sq.m. supermarket expansion be APPROVED and that the by-law as contained in
Attachment 3 be PASSED; and
3. THAT all the Region of Durham, all interested parties listed in this report, and any
delegations at the Public Meeting be advised of Council's decision.
Reviewed by:
ran in Wu
Chief Administrative Officer
~
RH*COS*df
September 17, 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
810
REPORT NO.: PSD-094-08
PAGE 2
1.0 APPLICATION DETAILS
1.1 Applicant: D.G. Biddle & Associates Limited
1.2 Owner: 564069 Ontario Inc.
1.3 Proposal: To permit the development of additional parking to support a 929 sq.m.
expansion of the existing supermarket.
1.4 Site Area: 0.32 hectares
2.0 LOCATION
2.1 The subject lands are located at the southeast corner of King Avenue East and Beaver
Street South in Newcastle Village. The application includes lands all owned by the
applicant under three separate properties: 131 King Avenue East as well as 49 and 63
Beaver Street South (Attachment 1).
3.0 BACKGROUND
3.1 On July 29, 2008, Staff received a rezoning application from 564069 Ontario Inc. to
permit the development of additional parking to support an expansion of the existing
supermarket. The 929 sq.m. supermarket expansion would be constructed to the south
of the existing store. The building would extend a further 24 metres southward from the
existing building's southern extent.
3.2 The proposal encompasses lands which contain the existing IGA supermarket and
refurbished Massey Building but would also incorporate portions of the rear yards of two
residential properties located at 49 and 63 Beaver Street South (See Attachment 1).
3.3 A site plan application (SPA 2008-0017) has also been submitted by the applicant for
consideration.
4.0 LAND CHARACTERISTICS AND SURROUNDING USES
4.1 The site is generally flat and drains towards King Avenue. The property contains the
current IGA supermarket and Massey Building. The Beaver Street properties each
contain single detached dwellings.
4.2 The surrounding uses are as follows:
North - Commercial uses
South - Urban residential uses
East - Urban residential uses and seniors' retirement facility
West - Urban residential uses
811
REPORT NO.: PSD-094-08
PAGE 3
5.0 PROVINCIAL POLICY
5.1 Provincial Policv Statement
The proposed development application is within the Newcastle Village settlement area
and proposes to strengthen the existing retail fabric in the area. The existing
commercial designation permits retail, office, and residential uses that better serve the
needs of area residents. Provincial Policy states that there shall be an appropriate mix
and range of serviced commercial lands available to meet the long-term retail and
employment needs of the community.
5.2 Provincial Growth Plan
The Provincial Growth Plan for the Greater Golden Horseshoe directs new development
to existing serviced urban centres and encourages a compatible mixture of land uses
within the urban centres. A fundamental principle of the Plan is to encourage
intensification of underutilized urban lands to create a vibrant community where
infrastructure exists to accommodate growth. Compact urban growth is encouraged in
urban centres and along transportation corridors. Strengthening existing retail choices
for existing and future residents supports the goals of the Provincial Growth Plan.
6.0 OFFICIAL PLANS
6.1 Durham Reoional Official Plan
The Durham Regional Official Plan designates the subject lands "Regional Centre".
Regional Centres are to developed as the main concentrations of urban activities,
providing a fully integrated array of community, office, service and shopping,
recreational, and residential uses. The proposal conforms to the Durham Regional
Official Plan.
6.2 Clarinoton Official Plan
The Clarington Official Plan designates the subject lands "Street-Related Commercial
Area" in Newcastle Village Village Centre Secondary Plan. Permitted uses include
retail, personal service and office uses, residential uses, recreational and cultural uses,
and community facilities. Mixed use development proposals are also encouraged to
maintain the vibrancy of the area. The proposal conforms to the Clarington Official
Plan.
7.0 ZONING BY-LAW CONFORMITY
7.1 The portion of the property under consideration is zoned "General Commercial
Exception (C1-24) Zone" and "Urban Residential Type Two (R2) Zone", zones which do
not permit the development proposal. In order to permit the proposed development, a
rezoning application was submitted for consideration.
812
REPORT NO.: PSD-094-08
PAGE 4
8.0 PUBLIC NOTICE AND SUBMISSIONS
8.1 Public notice was given by mail to each landowner within 120 metres of the subject site
and four (4) public meeting notice signs were erected facing King Avenue East and
Beaver Street South.
8.2 Two general inquiries have been received regarding the proposed development.
. A representative of the Newcastle Lodge for Senior and Family Dwelling (Parkview)
requested general information on the proposal. Issues that were raised on behalf of
the building's residents included noise from the loading area, impacts on views by
the building addition, and the hours during which of building construction will occur.
. An adjacent resident to the south also requested general information on the
proposal. Issues that were raised included noise from the loading area and rooftop
mechanical equipment, impacts of night time lighting, and preservation of larger
existing trees.
A discussion of these issues is contained in Section 10.2 of this report.
9.0 AGENCY COMMENTS
9.1 The Clarington Emergency Services Department and Veridian Connections have no
objections to the application. Any conditions will be dealt with through the site plan
approval process.
9.2 The Clarington Engineering Services Department has no objections to the proposal
provided that the following issues are addressed through site plan approval.
. The applicant will be required to obtain clear title of a portion of municipal road
allowance within the property.
. A stormwater management report must be prepared for approval and implemented
through the development.
. All remaining engineering matters will be dealt with through site plan approval.
9.3 The Durham Region Planning and Public Works Departments have no objections to the
proposal provided that any servicing issues are addressed through site plan approval.
9.4 The Ganaraska Region Conservation Authority has no objections to the proposal
provided that the owner prepare and implement a stormwater management plan in
accordance with Ministry of Environment guidelines to meet Level 1 treatment criteria
through site plan approval.
1 0.0 STAFF COMMENTS
10.1 Proposed Development
The application has been submitted to permit a 929 sq.m. (10,000 sq.ft.) expansion to
the existing IGA supermarket. The expansion would extend 24 metres further
813
REPORT NO.: PSD-094-08
PAGE 5
southward from the existing loading area. The expansion will necessitate a further
expansion of the parking area to meet zoning requirements.
The expansion is considered an upgrade to allow the store to function better and
respond to the changing marketplace. The store will also be rebranded from IGA to
Sobey's.
10.2 AddressinQ Public Development Issues
The issues raised by adjacent properties do not affect the rezoning of this property.
Instead, they will be addressed through site plan approval in the following manner.
. The applicant will be required to provide a noise study to demonstrate that noise
from loading operations and rooftop mechanical equipment would affect adjacent
residential properties. Noise attenuation measures may include a screen wall
around the loading area and rooftop mechanical equipment screening both
attenuation and visual reasons. Loading and garbage collection times would also
be restricted through the site plan agreement. The garbage compactor will be
included in the screen wall, which is an improvement.
. The building expansion will further obstruct the views that these residents have
enjoyed. Approximately 6 residences are impacted directly and others less so. It is
generally desirable to have a greater separation than proposed. However, the
same high quality building materials will be continued. Landscaping will also be
requested to soften the impact.
. An illumination plan will be submitted for the property to ensure that light levels are
appropriate for the area, that there is no light trespass, that all light fixtures are full
cut-off fixtures eliminate glare, and that light poles are appropriately sized to
eliminate glare.
. Since the existing development was constructed approximately 8 - 10 years ago,
the perimeter trees are quite tall. The existing trees along the southern property
line will be preserved to ensure that privacy is maintained. Where existing trees
are removed to extend the parking lot, the intent is that these are spaded and
replanted in the redevelopment of the parking area.
. The hours during which contractors work on the construction of the addition is a
quality of life concern to the Parkview senior lodge. Staff will discuss this matter
with the applicant to require that construction not begin before 7:00 am in the
morning.
10.3 Site Remediation
A Phase 1 Environmental Site Assessment was submitted with the application for
review. The report indicated that a Record of Site Condition had been completed for the
existing supermarket and Massey Building portions of the property in 1998. The report
concluded that the site has no potential for contamination concerns.
According to Regional policy, a reliance letter should be submitted for all development
applications that have undergone a Phase 1 site assessment. A Holding (H) symbol is
encouraged to be used in conjunction with the zoning category and not to be removed
until the reliance letter has been completed to the Region's satisfaction. While the
Municipality supports the Regional objectives where the presence of contamination is
known, requesting a reliance letter for a site where a report concluded that there was no
814
REPORT NO.: PSD-094-08
PAGE 6
contamination potential is not necessary. Therefore, Staff will not recommend that the
Holding (H) provision be applied to the zoning by-law.
10.4 Proposed Zoninq By-law
The proposed zoning by-law contains a provision to reduce the rear yard setback on the
property from 5.0 metres to 1.5 metres. On a corner lot, the zoning by-law classifies the
front yard as the road frontage with the lesser distance. Therefore, the front yard is
Beaver Street and the rear yard is the eastern property line. In 1998, a minor variance
was approved to reduce the rear yard from 5.0 metres to 1.5 metres. The attached
exception by-law includes this provision in order that a further minor variance is not
necessary to accommodate the expansion.
10.5 Finance Department has advised that all property taxes have been paid to date.
11.0 CONCLUSION
11.1 In consideration of the comments received from circulated agencies and review of the
proposal, it is recommended that the application to amend the Zoning By-law 84-63, as
amended, be APPROVED.
Attachments:
Attachment 1 - Key Map
Attachment 2 - Zoning By-law Amendment
List of interested parties to be advised of Council's decision:
Tenzin Gyaltsan, 564069 Ontario Inc.
Glenn Genge, D.G. Biddle & Associates Limited
Jean Graham, Newcastle Lodge for Senior and Family Dwelling
Mark Kartusch
815
Attachment 1
To Report PSD-094-08
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Attachment 2
To Report PSD-094-08
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2008-
being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the
Corporation of the former Town of Newcastle
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable
to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle to
implement ZBA 2008-0020 and permit development of additional parking to support a 929
sq.m. expansion of the existing supermarket;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Section 16.5 "SPECIAL EXCEPTIONS - GENERAL COMMERCIAL (C1) ZONE" is
hereby amended by introducing a new Sub-Section 16.5.54 as follows:
"16.5.54
GENERAL COMMERCIAL EXCEPTION (C1-54) ZONE
Notwithstanding Sections 16.1 (b) and 16.3 (a) iv), those lands zoned C 1-54 on the
Schedules to this By-law shall be used subject to the following definitions and regulations:
a) Definitions
"Drive-Through Facility" means the use of land, buildings or structures, or part
thereof, to provide or dispense products or services, either wholly or in part,
through an attendant or a window or an automated machine, to customers
remaining in motor vehicles located in a stacking lane. A drive-through facility
may be in combination with other uses such as a bank or financial institution, dry
cleaning establishment, dry cleaning distribution centre, eating establishment,
eating establishment drive-in, eating establishment take-out, motor vehicle fuel
bar, motor vehicle service station, retail commercial establishment, service shop,
light, service shop, personal, shopping centre, or supermarket. Despite the
above, a drive-through facility does not include a motor vehicle wash.
b) Regulations
i) Notwithstanding the provisions of 16.1(b), no person shall use any land or
erect or use any building or structured located in a C1-54 zone for a drive-
through facility.
ii)
Rear Yard (minimum)
1.5 metres"
2. Schedule "5" to By-law 84-63, as amended, is hereby further amended by changing the
zone designation from "General Commercial Exception (C1-24) Zone" to "General
Commercial Exception (C1-54) Zone", "General Commercial Exception (C1-33) Zone" to
"General Commercial Exception (C1-54) Zone", and from "Urban Residential Type Two
(R2) Zone" to "General Commercial Exception (C1-54) Zone".
3. Schedule "A" attached hereto shall form part of this By-law.
817
4. This By-law shall come into effect on the date of the passing hereof, subject to the
provisions of Section 34 and 36 of the Planning Act.
BY-LAW read a first time this
day of
BY-LAW read a second time this
day of
BY-LAW read a third time and finally passed this
2008
2008
day of
2008
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
818
This is Schedule "A" to By-law 2008-
passed this day of , 2008 A_D_
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Zoning Change From "C1-24" To "C1-54"
Zoning Change From "R2" To "C1-54"
Zoning Change From "C1-33" To "C1-54"
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
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ZBA 2008-0020
819
Cl~pn
REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting:
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday, September 22,2008
Report #:
PSD-095-08
By-law #:
Subject:
File #: COPA 2005-008
PLN 31.5.10, ZBA 2005-042,
ZBA 2005-043, S-C 2005-0003
and S-C 2005-0004
PROPOSED OFFICIAL PLAN AMENDMENT
PROPOSED NEIGHBOURHOOD DESIGN PLAN FOR VILLAGE NORTH
NEIGHBOURHOOD IN NEWCASTLE
APPLICATIONS TO AMEND THE ZONING BY-LAW AND FOR APPROVAL OF
DRAFT PLANS OF SUBDIVISION
APPLICANTS: SMOOTH RUN DEVELOPMENTS (METRUS DEVELOPMENTS INC.)
BROOKFIELD HOMES (ONTARIO) LIMITED
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report PSD-095-08 be received;
2. THAT the application to amend the Clarington Official Plan COPA 2005-008, submitted by
Smooth Run Developments and Brookfield Homes (Ontario) Limited continue to be processed
including review of comments received at the public meeting;
3. THAT the application for Draft Plan of Subdivision S-C-2005-0003 and application for rezoning,
ZBA 2005-042 submitted by Smooth Run Developments continue to be processed including
review of comments received at the public meeting;
4. THAT the application for Draft Plan of Subdivision S-C-2005-0004 and application for rezoning,
ZBA 2005-043 submitted by Brookfield Homes (Ontario) Limited continue to be processed
including review of comments received at the public meeting;
5. THAT all interested parties listed in this report and any delegation be advised of Council's
decision.
Submitted by:
D vid . Crome, MCIP, R.P.P.
Director of Planning Services
Reviewed by:
ranklin Wu,
Chief Administrative Officer
~
CS*CP*DJC*sh
September 17, 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
820
REPORT NO.: PSD-095-08
PAGE 2
1.0 APPLICATION DETAILS
1.1
Owners:
Smooth Run Developments (Metrus Developments Inc.) ZBA 2005-
042 and S-C 2005-0003
Brookfield Homes (Ontario) Limited ZBA 2005-043 and S-C 2005-
0004
1.2
Agent:
Sernas Associates
1.3 Clarington Official Plan Amendment:
. Amend Table 5-1 by increasing the population targets for
Newcastle Village from 18,600 to 19,400 and the Total
Population for Clarington from 130,600 to 131, 400 and
amending all corresponding totals.
. Amend Table 9-2 by increasing the housing target for North
Village Neighbourhood to reflect the following:
i) 1050 low density units to 1225 units
ii) 250 medium density units to 525 units
iii) total from 1350 units to 1750 units; and
iv) amending all corresponding totals.
. Amend Section 19.6 by reducing the collector road right-of-way
width in Newcastle Village from 23 -26 metres to 20 metres.
. Amend Section 19.7 by reducing the local road right-of-way
width in Newcastle Village from 20 metres to 18 metres.
. Amend Map A-4 -"Land Use Newcastle Village Urban Area" by:
i) re-aligning Regional Road 17 (Type 'B' Arterial);
ii) revising the collector road pattern;
iii) deleting a public elementary school symbol;
iv) relocating one separate elementary school symbol
and one public elementary school symbol;
v) relocating two neighbourhood park symbols; and
vi) relocating two medium density symbols and
adding three more medium density symbols.
. Amend Map B4 -"Transportation - Newcastle Village Urban
Area" by realigning Regional Road 17 (Type 'B' Arterial) and
revising the collector road pattern.
. Amend Map E3 - "Neighbourhood Planning Unit - Newcastle
Village Urban Area by changing the population of the North
Village Neighbourhood from 3900 to 5700 (see Attachment 2).
821
REPORT NO.: PSD-095-08
PAGE 3
1.4 Plans of Subdivision:
· Smooth Run Developments: 1151 unit residential Plan of
Subdivision consisting of 506 single detached dwellings, 238
semi/link dwellings, 407 medium density units, one (1)
elementary school, (1) park block, parkettes and stormwater
management facilities.
· Brookfield Homes (Ontario) Limited: 416 unit residential Plan of
Subdivision, consisting of 157 single detached dwellings units,
120 semi/link dwellings, 139 medium density, one (1)
secondary school, one (1) elementary school, a parkette and 1
park block.
1.5 Zoning By-law Amendments:
Change the current zoning on both properties from "Agricultural
Exception (A-1) Zone" to an appropriate zone to permit the
proposed developments.
1.6
Site Area:
Smooth Run Developments
Brookfield Homes
TOTAL
73. 84 hectares
34.86 hectares
108.70 hectares
2.0 LOCATION
2.1 The subject properties are located north of the Canadian Pacific Railway (St.
Lawrence and Hudson Railway), east of North Street (Regional Road 17) and
Highway 35/115, south of Concession Road 3 and west of Arthur Street, being Part
Lots 27 & 28, Concession 2, and Former Township of Clarke (see Attachment 1).
3.0 BACKGROUND
3.1 On August 24, 2005 Staff received an application to amend the Clarington Official
Plan submitted from Smooth Run Developments (Metrus Developments Inc) and
Brookfield Homes (Ontario) Limited. A Neighbourhood Design Plan was also
submitted by both parties.
3.2 Smooth Run Developments and Brookfield Homes have each submitted separate
applications for draft plans of subdivision as well as rezonings. A statutory Public
Meeting was held on January 9th, 2006, and the applications were referred back to
staff for further processing, the completion of the Neighbourhood Design Plan and
undertaking a Financial Impact Analysis. The Neighbourhood Design Plan is still
being processed, with various changes as a result of a peer review by the Planning
Partnership as well as agency comments. The Financial Impact Study was
822
REPORT NO.: PSD-095-0S
PAGE 4
undertaken by Hemson Consulting for the Municipality of Clarington and included
these applications as well as various other major development proposals in the
municipality. The conclusions and recommendations of the Financial Impact Analysis
were presented at the General Purpose and Administration Committee Meeting of
February 25, 2008, through Report FND- 007-08.
3.3 On May 28, 2008, both Brookfield Homes and Smooth Run submitted revised draft
plans of subdivision and corresponding rezoning applications for only the lands in the
south west corner of the combined overall site, where the applicants believe that
servicing would be available for approximately 250 units, referred to as Phase 1. (See
Attachment 3).
3.4 On July 28, 2008, a revised Official Plan Amendment was received, as well as revised
draft plans of subdivision and rezoning applications for both Brookfield and Smooth
Run. The applications now included the entire site again. These latest revisions are
the subject of this Public Meeting Report. (See Attachment 4).
3.5 On September 8, 2008, Committee considered PSD-092-08, a report for information
regarding the appeals of the Official Plan Amendment, proposed Draft Plans of
Subdivision and applications for zoning by-law amendments, submitted by Smooth
Run Developments and Brookfield Homes (Ontario) Limited under Sections 22 (7),
51 (34) and 34( 11) of the Planning Act, for failure of the Municipality to make a
decision in respect of these development applications within the prescribed timeframe.
Despite the appeals, Staff continue to meet and work through the various issues with
the applicants and their agents for these applications. At this time, a date for the OMB
hearing has not been scheduled.
3.6 Supportino Documentation
3.6.1 The applicants have provided various studies with the first submission of the draft
Plans of Subdivision. These studies have subsequently been revised to reflect the
latest submission. The following documents have been provided and are currently
under review by the appropriate departments and agencies.
. Phase 1 - Environmental Site Assessment for Brookfield Homes(Ontario)
Limited, dated August 2004;
. Phase 1 - Environmental Site Assessment for Smooth Run Developments, dated
August 2004;
. Revised Noise Impact Study for Smooth Run Developments, dated August 28,
2008;
. Revised Noise Impact Study for Brookfield Homes (Ontario) Limited, dated July
2008;
. Revised Functional Servicing Study for Smooth Run Developments and
Brookfield Homes (Ontario) Limited, dated July 2008; and
. Revised Transportation Study for Smooth Run Developments and Brookfield
Homes (Ontario) Limited, dated May 2008.
823
REPORT NO.: PSD-095-0S
PAGE 5
4.0 SITE CHARACTERISTICS AND SURROUNDING LAND USES
4.1 The lands generally slope from north to south and the majority of the lands are
cultivated. There is evidence that two tributaries have been pipled/tile drained as they
slope from the lands east of Arthur Street towards the railway tracks. However a wide
swale that is uncultivated also remain visible on the land. The lands owned by
Smooth Run Developments are currently vacant. The lands owned by Brookfield
Homes support one single detached dwelling and barns.
4.2 Surrounding Land Uses:
North
Rural residential, a cemetery, agricultural crop and a large hog farm
operation.
CP Railway and beyond that, established residential
neighbourhood in the Village of Newcastle.
Rural residential, trailer park and agricultural crops.
Rural residential, a church, commercial uses and Highway 35/115.
South -
East -
West -
5.0 PROVINCIAL POLICY STATEMENT
5.1 Provincial Policy Statement.
5.1.1 The applications were reviewed in the context of the 2005 Provincial Policy Statement.
Section 1.1.3, Settlement Areas, states that new development shall occur adjacent to
built up areas and shall have compact form, a mix of uses and densities that allow for
the efficient use of land, infrastructure and public services.
Section 1.4, Housing Policies, states that Planning authorities are required to provide
for a range of housing types and densities with a ten year supply of lands which are
designated and a three year supply of zoned and serviced lands within draft approved
and registered plans. New housing is to be directed to locations where infrastructure
and public services are or will be available. A full range of housing types and densities
shall be provided to meet projected requirements of current and future residents of the
regional market area.
Section 1.5, Public Spaces, Parks and Open Space policies, states that healthy active
communities should be promoted by planning public streets and spaces that are safe
and facilitate pedestrian and non-motorized movement. A full range of publicly
accessible built and natural setting for recreation including facilities, parks, open space
and trails should also be considered.
Section 1.6, Infrastructure and Public Service Facilities, states that infrastructure and
public services facilities shall be provided in a coordinated efficient and cost effective
manner. Planning for these shall be integrated with planning for growth so that they
824
REPORT NO.: PSD-09S-0S
PAGE 6
are available to meet current and projected needs. The use of existing infrastructure
and public service facilities should be optimized where feasible before considering
developing new infrastructure and public service facilities.
Section 1.8, Energy and Air Quality, states that planning authorities shall support
energy efficiency and improved air quality through various means in the planning and
development process.
Section 2.1, Natural Heritage, states natural features and areas shall be protected for
the long term. The diversity and connectivity of natural features in an area, and the
long-term ecological function and biodiversity of natural heritage systems, should be
maintained, restored or, where possible, improved, recognizing linkages between and
among natural heritage features and areas, surface water features and ground water
features.
5.2 Provincial Growth Plan
The Provincial Growth Plan encourages municipalities to manage growth by directing
population growth to settlement areas. Growth is to be accommodated by building
compact, transit-supportive communities in designated greenfield areas and by
reducing dependence on the automobile through the development of mixed use,
pedestrian-friendly environments. Growth shall also be directed to areas that offer
municipal water and wastewater systems. Municipalities should establish an urban
open space system within built up areas.
The Growth Plan also contains policies for the protection of the natural heritage and
shall be read in conjunction with the policies of the Provincial Policy Statement. The
Growth Plan encourages Planning Authorities to identify natural heritage features and
areas complement, link, or enhance natural systems.
Staff are continuing to review the applications with respect to the Provincial Policy
Statement and the Provincial Growth Plan.
6.0 OFFICIAL PLAN POLICIES
6.1 Durham Reaional Official Plan
6.1.1 The subject lands are designated as "Living Area" within the Durham Regional Official
Plan. Lands within this designation shall be used predominantly for housing purposes
incorporating the widest possible variety of housing types, sizes and tenure to provide
living accommodations that address various socio-economic factors. A mix of uses
such as certain home occupations, convenience stores, public and recreational uses
which are compatible with their surroundings are permitted. Limited office
development and retailing of goods and services in appropriate locations and as a
component of mixed use development may also be permitted in Living Areas provided
there are appropriate provisions and designations in the area municipal Official Plan.
825
REPORT NO.: PSD-095-0S
PAGE 7
6.1.2 In consideration of development applications in designated Living Areas, regard shall
be had for the intent of this plan to achieve the following:
· A compact urban form;
. The use of good urban design principles;
. The provision of convenient pedestrian access to public transit,
educational facilities and parks;
· A grid pattern of roads;
. The provision and distribution of parks, trails and pathways and
educational facilities;
. The types and capacities of the existing municipal services, infrastructure
and the feasibility of expansion; and
. The balance between energy efficiency and cost.
6.2 C/arinaton Official Plan
6.2.1 The Clarington Official Plan designates the subject lands as "Urban Residential", and
'Future Urban Residential". The northerly portion is located with "Special Policy Area
G". The use of lands within the "Urban Residential" designation shall be
predominately for single and semi-detached housing. Two (2) public elementary
school symbols, one (1) separate elementary and one (1) separate secondary school
symbol, two (2) medium density symbols and two (2) neighbourhood park symbols
are also designated on both sites.
6.2.2 The lands north of the northerly collector road (Streets E and 0) are designated within
the "Special Policy Area G" as shown on Attachment 5. This area is potentially
affected by the hog operation immediately north of the urban boundary. An area of
influence as defined in the Minimum Distance Separation Formula, also shown on
Attachment 5 is designated "Future Urban Residential Area". Until such time as the
hog operation or similar agricultural operation ceases, the area of influence shall
remain designated "Future Urban Residential", There are also lands designated
"Urban Residential in Special Policy Area G". As a condition of development, a
warning clause must be included in all purchase and sale agreements indicating
potential impacts from agricultural operations including noise and odour. These lands
may also be affected by the hog operation. One public elementary school site, one
separate secondary school site and a park are also identified within "Special Policy
Area G".
6.2.3 The lands within the North Village Neighbourhood have a population allocation of
3900 and a housing target of 1350, being 1050 low density units, 250 medium density
units and 50 units for intensification. The proposed amendment is requesting an
increase in the housing target to 1,750 units and a population of 5,700.
6.2.4 The Clarington Official Plan requires that prior to the consideration and approval of a
plan of subdivision, the Municipality shall require the preparation of a Neighbourhood
826
REPORT NO.: PSD-09S-08
PAGE 8
Design Plan. The plan shall be prepared in consultation with the Municipality and other
agencies. A Neighbourhood Design Plan is a plan for the future development of an
entire neighbourhood and does not require the approval of Council.
6.2.5 The Clarington Official Plan may require that a Financial Impact Analysis be
undertaken for major development proposals. Where such an analysis demonstrates
that the development will have an adverse effect on the Municipality's financial
situation, then the development will be considered premature and contrary to the
intent of the Official Plan.
6.2.6 It is an objective of the Clarington Official Plan to protect natural heritage features and
enhance ecological process, biodiversity and connections. The Clarington Official
Plan provides that natural features are a key design consideration: Natural features
will be a key design consideration to ensure the protection of water courses,
Valleylands, significant woodlots and wetlands and their ecological functions.
Residential neighbourhoods will be "designed with nature" to minimize grade changes,
preserve mature trees and enhance open space linkages.
7.0 ZONING BY-LAW
7.1 Both properties are zoned "Agricultural Exception (A-1)" zone in Comprehensive
Zoning By-law 84-63, as amended. Zoning by-law amendments are required in order
to implement both proposed plans of subdivision.
8.0 . PUBLIC NOTICE AND SUBMISSIONS
8.1 Public Notice for the revised application was given by mail to each landowner within
120 metres of the subject sites. Public Notice signs for each development were posted
on North Street, Concession Road 3 and Arthur Street.
8.2 As of the date of writing this report, Staff received an email from a resident of Manvers
Road, inquiring about the impact on businesses as a result of the re-alignment of
Regional Road 17, form and location of live/work units, widenings of Regional Road
17 south of the CPR railway, accommodations for pedestrian traffic to the village,
timing of improvements to Arthur Street, and interim measures to accommodate traffic
prior to those improvements and routing of construction traffic.
8.3 The owner of McDonalds Restaurant was concerned with the realignment of Regional
Road 17 and how it would affect access to the restaurant. He also inquired about the
timing of services in the area.
8.4 One resident of Arthur Street inquired about the timing of approvals and subsequent
timing of development for the subdivisions. He also inquired about the design of the
stormwater management ponds.
827
REPORT NO.: PSD-095-0S
PAGE 9
8.5 Three other inquiries were received related to timing of the development of the
Neighbourhood.
8.6 On September 11, 2008 a Public Information Centre was held in Newcastle Village for
the proposed Neighbourhood Design Plan. The evening was well attended with over
40 individuals signing in. The majority of the issues related to traffic on Regional Road
17, access to the church and McDonalds restaurant as a result of the re-alignment of
Regional Road 17, and the timing of development.
9.0 AGENCY COMMENTS
9.1 This third submissions of applications for the Official Plan Amendment, draft Plans of
Subdivision and rezonings were circulated to various agencies for comment. The
Neighbourhood Design Plan was circulated separately.
Comments have not been received from the following agencies:
. Durham Region Planning Department
. Durham Region Works Department
. Ganaraska Region Conservation Authority
. Separate School Board
. Public School Board
. Ministry of Transportation
. Enbridge Gas
9.2 The Clarington Emergency & Fire Services offered no objection.
9.3 The Clarington Engineering Services are continuing to review the development
applications and the supporting documentation.
9.4 Rogers Cable Communications Inc. have also offered no objection.
9.5 The Canadian Pacific Railway (St. Lawrence and Hudson Railway) provided
comments on the first submission applications. CPR has standard comments related
to residential development adjacent to their property, as such, comments on
subsequent submissions is not anticipated to change. CPR advises that the proposed
developments abut the principle main line. The Railway is not in favour of residential
developments adjacent to their right-of-way, as the land use is not compatible with
railway operations. However, a standard list of conditions of approval were provided
which includes, appropriate noise attenuation and adding warning clauses in the
purchase and sale agreements regarding noise and vibrations.
9.6 The Ministry of Transportation provided comments on the first submission of
applications, however on September 8th, 2008 they have advised Staff that new
comments on the latest submission will be forthcoming.
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REPORT NO.: PSD-095-0S
PAGE 10
1 0.0 STAFF COMMENTS
10.1 Smooth Run Developments and Brookfield Homes each own large parcels equal to
approximately 96% of land in the North Village Neighbourhood. They have submitted
one application for the Neighbourhood Design Plan and one application to amend the
Clarington Official Plan. Separate applications for draft plan of subdivision and
rezonings have been submitted for their respective parcels.
10.2 Neiohbourhood Desion Plan
10.2.1 The Neighbourhood Design Plan is for the entire neighbourhood, not only those lands
subject to the development applications. It includes road alignments, sidewalks, trails
and pedestrian nodes, lotting patterns, school, parks, open space system and
stormwater management facilities.
10.2.2 The North Newcastle Neighbourhood concept has evolved from the first design
concept with the assistance of a peer review process by The Planning Partnership,
agency comments and input from the community at two Public Information Centres
held October, 19th 2007 and September 11, 2008 and through discussions with Staff.
Some areas of concern require additional dialogue with the applicants. These issues
include re-alignment of Regional Road 17, day-lighting and enhancements of a
tributary of the Foster Creek, density and the housing mix for the neighbourhood,
phasing of development and, financing of some infrastructure required to support the
development.
10.3 Revised Official Plan Amendment
The proposed Official Plan Amendment has been revised to reflect the Draft Plans of
Subdivision. The population and housing targets and transportation network shown
on Map B4 to the Clarington Official Plan, have been changed. The first Official Plan
Amendment requested an increase in low density units from 1050 to 1350 and
medium density units from 250 to 300 units, and a total increase of 350 units. The
revised amendment, requests an increase in low density units from 1050 to 1200, and
an increase in medium density units from 250 to 450 units, resulting in 350 additional
units.
The other significant revision to the Official Plan Amendment is the re-alignment of
Regional Road 17. The re-alignment of the road is still under review by the Ministry of
Transportation, the Region of Durham and municipal staff. The re-alignment was
raised as a concern by area residents and businesses at the September 11, 2008
Public Information Centre.
10.4 Housino Mix and Densitv
The Table 1 following provides a breakdown of the housing mix between the three
various submissions.
829
REPORT NO.: PSD-095-0S
PAGE 11
The housing units reflect the combined totals for both Draft Plans of Subdivisions.
The second submission was submitted for a small portion of the neighbourhood,
referred to as Phase I and as such, is difficult to compare with the first and third
submissions.
Housing Units By Type First Submission Second Third Submission
Submission (108hectal'es)
(108 hectares) Phase 1 (.17.18ha)
Single detached 13.7m - 247 units 13.4m - 8 units 15.9 m - 15 units
13.1 m - 124 units 12.8 m - 27 units 13.4m - 46 units
12.2m - 314 units 11.6 m - 44 units 13.1 m - 40 units
11.6m - 104 units 9.8 m - 72 units 12.8m - 204 units
11.0m - 269 units 11.6 m - 358units
9.12 m - 162 units
Total Sinales 1220 151 663
Semi/link units 0 0 10.0m -120 units
9.8m-238 units
Total Semi/links . 0 ...... ...... . 0 ... ..'/ ..... 358
Townhouse Units 249 412 units
Total Townhouses 24.9...... 412
Medium Density Blocks 0 0 3 blocks @ 40 uph
for total of 134 units
Total Medium Density 0 0 134-
Block
Total Number of Units 1469 151 1567
Table 1
Housing Mix - Smoothrun Developments/Brookfield Homes
The number of low density dwelling units have dropped by 54% from the first
submission to the third submission, while the medium density units have increased by
62%. With the exception of the Port of Newcastle, the Village of Newcastle is
comprised primarily of single detached and semi/link units.
Staff are continuing to review the housing mix and density with the applicants.
Newcastle Village has developed at a lower density than Bowmanville and Courtice.
The overall net density will also be further reviewed with the applicants.
10.5 "Special Policy Area G" and "Future Urban Residential Area"
"Special Policy Area 'G"', and "Future Urban Residential" designations are identified in
approximately the north one-third of the North Newcastle Neighbourhood. These
designations provide policies to protect the existing hog operation and its affects from
encroaching urban land uses. Both draft plans of subdivision show the area of
influence from the hog operation in the appropriate location. However, draft approval
for these portions of the plans cannot be granted to these lands until such time as the
hog operation is gone, and an official plan amendment is approved to change the
designation from "Future Urban Residential" to "Urban Residential". All other lands
within "Special Policy Area 'G'" may proceed subject to a warning clause on title with
respect to odours from farm operations. The applicants have been advised that draft
830
REPORT NO.: PSD-095-0S
PAGE 12
approval will not be granted for those lands within the area of influence, and that as a
condition of Draft Approval warning clauses will be required on the lands within
"Special Policy Area G".
1 0.6 Financiallmoact Analvsis
The servicing and road infrastructure required to support development in this
neighbourhood is identified in the Municipality's Development Charges background
study for sometime between 2015 and 2031. A Financial Impact Study was prepared
in accordance with the policies of the Official Plan to ascertain impacts of advancing
this development and others, prior to 2015, on Municipality finances. The results of
the Financial Impact Study concluded that under the Municipality's current policies and
practices, advancing development in the five areas studied will have an overall
negative fiscal impact on the Municipality. As such, Staff Report FND-007-08
recommended that development could proceed by phases and that each phase of
registration of a draft approved plan of subdivision would require a separate
subdivision agreement so as to ensure that growth could be linked to the capital
budget process. Staff are continuing to review this issue.
11.0 RECOMMENDATIONS
11.1 The purpose of this report is to satisfy the requirements of the Public Meeting under
the Planning Act, and taking into consideration the outstanding comments, staff
respectfully request that this report be referred back to staff for further processing and
the preparation of a subsequent report.
Attachments:
Attachment 1 - Key Map
Attachment 2 - Proposed Official Plan Amendment submitted
Attachment 3 - Second Submission of Draft Plan of Subdivision
Attachment 4 - Third Submission of Draft Plan of Subdivision
Attachment 5 - Special Policy Area G
List of interested parties to be advised of Council's decision:
Bryce Jordan, Sernas Associates
Smooth Run Developments
Brookfield Homes (Ontario) Limited
Hugh Allin
Doug Rombough
Cory Geddes
831
Attachment 1
To Report PSD-095-08
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PURPOSE:
BASIS:
Attachment 2
To Report PSD-095-08
AMENDMENT NO.
TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN
The purpose of the Amendment is to accommodate the design of a
Neighbourhood Plan for the North Village Neighbourhood (N5) of
Newcastle Village.
Specifically the Amendment will:
1) Increase the number of low and medium density residential units
targeted for the North Village Neighbourhood to more closely reflect
desirable urban residential densities;
2) Revise the population targets anticipated due to item 1) above;
3) Re-align Regional Road 17 (Type 'B' Arterial Road) by shifting its
intersection with Concession Road 3, 300 metres to the east and
adjusting the collector road designations with the North Village
Neighbourhood;
4) Revise the collector road pattern to reflect a finer grained grid of
collector roads in the North village Neighbourhood;
5) Apply specific reduced road right-of-way widths within the
neighbourhood recognizing the grid of Collector roads (as noted
above) and local roads in the North Village Neighbourhood;
6) Relocate the two neighbourhood parks within the North village
Neighbourhood based upon the revised collector road pattern; and
7) Delete a public elementary school and relocate the two remaining
school symbols so that each is adjacent to a neighbourhood park.
This Amendment is based upon a Neighbourhood Design Plan for the
North Village Neighbourhood which integrates the development proposals
of the three major land owners making up virtually all of the land area of
the North Village Neighbourhood. It takes into account the comments of
various public agencies, in particular, MTO.
The Clarington Official Plan is amended as follows:
Actual Amendment:
1) By amending Table 5-1 "Population and Employment Targets,
2016"
i) by changing the population target for Newcastle Village from
18,600 to 18,800; and
ii) by changing the Total Population of Clarington from 130,600
to 130,800.
2) By amending Table 9-2 "Housing Target by Neighbourhood" as it
applies to Neigbhourhood "N5 North Village" to reflect the following.
i) Residential Area Low 1 050 units to 1200 units;
ii) Residential Areas Medium 250 units to 450 units;
iii) Total 1350 units to 1650 units; and,
833
By revising the totals for Newcastle Village accordingly.
3) By amending "Section 19.6 - Collector Roads" by adding a new
subsection 19.6.3 to read as follows:
"19.6.3 Notwithstanding Section 19.6.2 (g) in the North Village
Neighbourhood, collector roads will have a right-of-way of 20
metres due to the number of such roads and the fine grained nature
of the collector road grid."
4) By amending Section 19.7 -" Local Roads" by adding the following
to 19.7.2 d) "and for greater certainty, local roads within the North
Village Neighbourhood shall generally have aright-of-way width of
18 metres."
5) By amending Map A4 - "Land Use Newcastle Village Urban Area"
by:
i) Re-aligning Regional Road 17 (Type 'B' Arterial);
ii) Revising the collector road pattern;
iii) Relocating two elementary school symbols and two
neighbourhood park symbols; and
iv) Deleting a Public Elementary School symbol
all as shown on the attached Exhibit "A".
6) By amending Map B4 "Transportation - Newcastle Village Urban
Area" by re-aligning Regional Road 17 (Type 'B' Arterial) and,
revising the collector road pattern as shown on the attached Exhibit
"B".
7) By amending Map E3 "Neighbourhood Planning Unit - Newcastle
Village Urban Area" by changing the population of North Village
Neighbourhood (5) from "3900" to "5100".
IMPLEMENTATION: The provisions set forth in the Clarington Official Plan regarding the
implementation of the Plan shall apply to this Amendment.
INTERPRETATION: The provisions set forth in the Clarington Official Plan regarding the
interpretation of the Plan shall apply to this Amendment.
834
EXHIBIT 'A' TO AMENDMENT No.
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LAKE ONTARIO
- - - URBAN BOUNDARY
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ENVIRONMENTAL
PROTECTION AREA
GREEN SPACE
WATERFRONT
GREENWAY
FUTURE
URBAN RESIDENTIAL
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To Report PSD-095-08
Brookfield Homes
(Ontario) Limited
CONCESSION ROAD 3
Smooth Run
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Smooth Run Developments (Metrus
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Brookfield Homes (Ontario) Limited
Proposed Subdivision Plan S-C-2005-004
Zoning By-law Amendment ZBA 2005-043
839
Attachment 5
To Report PSD-095-08
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REPORT
ENGINEERING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 22,2008
Report #: EGD-039-08
File #:
By-law #:
Subject:
HYDRO ONE NETWORKS INC. - REQUEST FOR EASEMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-039-08 be received;
2. THAT a By-law (Attachment 1) be passed to authorize the Mayor and Municipal Clerk
on behalf of the Municipality of Clarington to execute documents considered necessary
by the Municipality's Solicitor for the Municipality of Clarington to transfer a perpetual
easement for a nominal consideration to Hydro One Networks Inc. to permit the
location, repair, maintenance and replacement of a Switch Gear Box on Part 1 shown
on Plan 40R-25551 containing terms satisfactory to the Director of Engineering
Services, conditional on Claret Investments Limited and 1361189 Ontario Limited
paying the Municipality's reasonable costs for legal services and disbursements.
'7 ~
Submitted by: ,\' L \~ ~ Reviewed by:
o ~annella, GET 1,-/ an lin Wu,
~~ Director of Engineering Services /(J Chief Administrative Officer
ASC/PW/dv
September 10, 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282
901
REPORT NO.: EGD-039-08
PAGE 2
1.0 BACKGROUND
The developers of the Hancock Subdivision (Plan 40M-2364) in Courtice (Claret Investments
Limited and 1361189 Ontario Limited) have requested the Municipality's permission to locate a
Hydro One Networks Inc. ("Hydro One") Switch Gear box on a part of the site of land in the
Hancock Subdivision which has been transferred to the Municipality for development of a public
park. Hydro One has requested that a 5m x 5m perpetual easement be transferred to it by the
Municipality to permit the installation, repair, maintenance and replacement of the Switch Gear
for a nominal consideration. The recommended easement area found in Attachment 2 will be
located along the park frontage but away from the main central area of the park. The Switch
Gear box will be a green metal cabinet 1.15m high by 1.9m wide. It would be landscaped on all
sides by the subdivision developer to the satisfaction of the Municipality.
2.0 CONCLUSION
Staff recommends that the Municipality transfer a perpetual easement to Hydro One for a
nominal consideration containing terms satisfactory to the Director of Engineering Services.
Staff also recommends that a by-law be passed to authorize the Mayor and Municipal Clerk to
execute documents considered necessary by the Municipality's Solicitor to implement this
recommendation, conditional on the developers paying the Municipality's reasonable costs for
legal services and disbursements.
Attachments:
Attachment 1 - By-law to authorize the execution of documents necessary
to transfer the perpetual easement
Attachment 2 - Location of easement area on registered Plan 40M 2364
902
ATTACHMENT NO.: 1
REPORT NO.: EGD-039-08
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2008-_
being a by-law to authorize the Mayor and Municipal Clerk
on behalf of the Municipality of Clarington to execute
documents considered necessary by the Municipality's
Solicitor to transfer a perpetual easement to Hydro One
Networks Inc. for a Switch Gear Box to be located, repaired,
maintained and replaced on Part 1 on Plan 40R-25551
WHEREAS Hydro One Networks Inc. has requested the Municipality of Clarington to
transfer a perpetual easement to it to permit a Switch Gear Box to be located, repaired,
maintained and replaced on Part 1 on Plan 40R-25551;
AND WHEREAS at its meeting on September 29, 2008, Council approved the
recommendations contained in Report #EGD-XXX-08,
NOW THEREFORE the Council of The Corporation of the Municipality of Clarington
enacts as follows:
1. THAT the Mayor and Municipal Clerk are authorized on behalf of the Municipality
of Clarington to execute documents considered necessary by the Municipality's
solicitor to transfer a perpetual easement for a nominal consideration containing
terms satisfactory to the Director of Engineering Services to Hydro One Networks
Inc. to permit a Switch Gear Box to be located, repaired, maintained and
replaced on Part 1 on Plan 40R-25551.
By-law read a first and second time this _ day of September, 2008.
By-law read a third time and finally passed this _ day of September, 2008
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
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904
Cl!Jlillgton
REPORT
CLERK'S DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 22,2008
Report #: CLD-025-08
File #:
By-law #:
Subject: HERITAGE DESIGNATION BY-LAW AMENDMENT
RECOMMENDA TIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-025-08 be received;
2. THAT the by-law attached to Report CLD-025-08 as Attachment No. 1 to amend the
designation of 19 King Street East, Bowmanville, be forwarded to Council;
3. THAT the Municipal Clerk be authorized to carry out all actions necessary to complete
the process of amending the property designation pursuant to the Ontario Heritage Act,
R.S.O. 1990, c.0.18 and detailed within Report CLD-025-08; and
4. THAT the property owner, the Clarington Heritage Committee and the Ontario Heritage
Trust be advised of Council's decision.
Submitted by:
Reviewed by:
J
F- nklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506
1301
REPORT NO.: CLD-02S-0S
PAGE 2 of2
BACKGROUND AND COMMENT
With the adoption of Report PSD-080-08, Council authorized the Municipal Clerk to proceed
with the amendment of the heritage designation of 19 King Street East, Bowmanville.
The Notice of Intention to Amend the Designation has been published in the local newspaper.
The period for filing objections to the amendment expired on August 29, 2008 and no
objections have been received. It is now appropriate that the designation process continue as
follows:
. Designation by-law being passed by Council
. Publication of notice of designation in the local newspaper
. Certified copy of the by-law forwarded to the Ontario Heritage Trust
. By-law registered on title
It is recommended that the by-law be passed by Council.
Interested parties to be advised of Council's decision:
Clarington Heritage Committee Members
Bill Paterson
Dr. Keith Billett
Ontario Heritage Trust
Bowmanville Masonic Holdings
Bert Duclos, Heritage Advisory, Ministry of Culture
1302
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2008-
Being a By-law to amend By-law 90-185, Being a
by-law to designate the property municipally known
as 19 King Street East, Bowmanville
WHEREAS By-law 90-185 passed on November 12,1990, designated the property
located at 19 King Street East, Bowmanville as a property of architectural and historical
interest; and
WHEREAS the property owners have now requested an amendment to the designation;
and
WHEREAS a Notice of Intention to Amend the Designation was published in the
Clarington This Week for three consecutive weeks; and
WHEREAS no notice of objection to the proposed amendment has been served upon
the Clerk of the Municipality:
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON hereby enacts as follows:
1. THAT By-law 90-185 is amended by deleting the words "the
beautifully panelled door on the west side is surmounted by a
transom composed of a pair of Gothic arches" in the third
paragraph.
2. THAT this By-law shall come into full force and effect upon the date
of its final passing.
BY-LAW read a first and second time this day of September 2008.
BY-LAW read a third time and finally passed this day of September 2008.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
1303
ClNil1gron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 22, 2008
Resolution #:
Report #:
COD-052-08
File#:
By-law #:
Subject:
CL2008-10, VEHICLES FOR VARIOUS DEPARTMENTS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-052-08 be received;
2. THAT Colombo Motors LP, Woodbridge, Ontario, being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2008-10 for the supply of
vehicles required by the Clerks, Operations and Community Services Departments; be
awarded the contract as follows:
Item No. Description
Part COne (1) Light Duty 4WD Crew Cab Short Box Pick-up
Truck
Part E Four (4) 4WD Long Box Pick-up Trucks
Total Award (Plus G.S.T)
Bid Amount
$25,215.82
$131,049.58
$156.265.40
3. THAT Section Part B and Part Dare re-tendered as no bid submissions were received;
4. THAT Section Part A, Part F and Part G are re-tendered as the bid submissions
received do not meet the Municipality of Clarington's specifications; and
5. THAT the funds required in the amount of $156,265.40 (plus G.S.T.), be drawn from
accounts as follows:
Department & Account Number
Clerk's Department - 2008 Capital Budget
Account #110-19-388-81904-7401
Operations Department - 2007 Capital Budget
Account #110-36-388-83642-7401
Account #110-36-388-83650-7401
Amount
$25,215.82
$32,762.39
$65,524.80
Community Services Department- 2008 Capital Budget
Account #110-42-388-84205-7401
Total Funds Available
$32.762.39
$156.265.40
1401
REPORT NO.: COD-052-0S
PAGE 2
Submitted by:
MM/JB/BH/km
~~
Ie arano, H.B.Sc., C.M.a.,
Direct9"of Corpora erv' es
Reviewed by: F~~
f Chief Admin'istrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
2
1402
REPORT NO.: COD-052-0S
PAGE 3
BACKGROUND AND COMMENT
1.1. Tender CL2008-10 Vehicles for Various Departments was advertised and issued
with bids being received as per Schedule "A" attached.
1.2. For clarification, this tender was issued early in the model year and as a result
not all dealers were in a position to provided firm prices. In other cases dealers
simply missed the opportunity. As a result the number of bids was limited.
2. ANALYSIS
2.1 Representatives from Operations and Purchasing met to discuss the bid
submissions and specifications.
2.2 On review of the bids it was determined that vehicles bid for Part A, F and G do
not meet specifications as required by respective Departments. The Operations
Department has determined that the specification deficiencies for Parts A, F and
G would negatively affect the overall performance of the vehicle. Therefore, the
recommendation is not to award the contract to the low bid but to re-tender these
units utilizing similar specifications in order to secure prices from dealers who can
offer units in the range required.
2.3 As no bids were received for Part Band D, these units are being re-tendered
now that dealers are in a position to price the units competitively. In the case of
Part B, All Wheel Drive Cargo Van, only General Motors produces a vehicle
meeting the all wheel drive requirement. Consequently, bidding will be limited to
that manufacturer. Discussions with Ford, Chrysler and General Motors indicate
that competitive prices are available for Part D - Light Duty 4WD Crew Cab Pick
up.
2.4 As the bids for Parts C - Light Duty 4WD Crew Cab Short Box Pick-up and Part E
- 6,800 # GVW 4 WD Long Box Pick-up meet our specifications and pricing is
3
1403
REPORT NO.: COD-052-0S
PAGE 4
acceptable, the recommendation is to award Part C and E to Colombo Motors
LP, Woodbridge, Ontario.
2.5 References for Colombo Motors LP, Woodbridge, Ontario have been checked
and are satisfactory.
3. FINANCIAL IMPLICATIONS
3.1. The required funds for this acquisition total $156,265.40 (plus G.S.T.), and fall
within the allocated 2007 Capital Budget for Operations and 2008 Capital
Budget for Clerk's Department and Community Services.
3.2 Part C for one (1) Light Duty 4WD Crew Cab Short Box Pick-up Truck is for the
Clerk's Department and represents a new vehicle.
3.3 Part E for four (4) 6800 GV.W. Four Wheel Drive Long Box Pick-up Truck is
being allocated between the Operations Department (three (3) vehicles) and the
Community Services Department (one (1) vehicle).
3.4 The three (3) 6800 GV.W. Four Wheel Drive Long Box Pick-up Truck for
Operations are replacing vehicle #00511,00566 and 00567.
3.5 The one (1) 6800 GV.W. Four Wheel Drive Long Box Pick-up Truck for
Community Services represents a new vehicle.
4. CONCLUSION
4.1 To award Part C and Part E to Colombo Motors LP, Woodbridge, Ontario whose
bids meet all terms, conditions and specifications of tender CL2008-10 for one
(1) Light Duty 4WD Crew Cab Short Box Pick-up Truck and four (4) 6800 GV.W.
Four Wheel Drive Long Box Pick-up Truck for Parts C and E respectively,
4.2 To re-tender Part B All Wheel Drive Cargo Van and Part D Four Wheel Drive,
HD Crew Cab Short Box Pick-up Truck as no bid submissions were received;
4
1404
REPORT NO.: COD-052-0S
PAGE 5
4.3 To re-tender Part A, Four Wheel Drive, HD Extended Cab Short Box Pick-up
Trucks, Part F, 16,000 G.v.W. Crew Cab and Chassis with dump body and hoist
and Part G 16,000 G.v.W. Cab and Chassis with dump body and hoist as the bid
submissions received do not meet the Municipality of Clarington's specifications.
5. INPUT FROM OTHER SOURCES
5.1. This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence:
Director of Operations
Municipal Clerk
Director of Community Services
Attachments:
Attachment 1 - Schedule "A", Bid Summary
5
1405
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1406
CJ~n
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 22,2008
Resolution #:
Report #:
COD-053-08
File #:
By-law #:
Subject:
CL2008-33, ONE (1) SIDE LOADING COMPACTOR
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-053-08 be received;
2. THAT Haul-All Equipment, Lethbridge Alberta, with a total bid in the amount of
$130,489.65 (plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2008-33, be awarded the contract to supply
one (1) Side Loading Compactor, as required by the Municipality of Clarington,
Operations Department; and
3. THAT the funds required in the amount of $130,489.65 (plus G.S.T.) be drawn from
Operations Department 2008 Capital Account # 110-36-388-83616-7401 as follows:
2008 Budget Amount $120,000.00, Additional Funds from Development Charge Reserve
Fund $9,441.00 and Operations Equipment Reserve Fund $1,049.00.
Submitted by: ~~ Reviewed by: ~
r Marano, H.B.So., C.M.a., . y anklin Wu,
Dir~~: of Corpo e S ices ."V _ Chief Administrative Officer
MM\JB\BH\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
1407
REPORT NO.: COD-053-0S
PAGE 2
1. BACKGROUND AND COMMENT
1.1. Tender CL2008-33 for One (1) Side Loading Compactor was advertised and
issued with bids being received as per Schedule "A" attached.
2. ANALYSIS
2.1. Haul-All Equipment, Lethbridge, Alberta submitted the low bid. The low bid
meets the specifications outlined in the tender. The references for Haul-All
Equipment have been checked and are satisfactory.
3. FINANCIAL IMPLICATIONS
3.1. The required funds for this acquisition total $130,489.65 (plus G.S.T.), and does
not fall within the allocated 2008 Capital Budget ($120,000.00). However, the
additional funds will be funded from the Development Charge Reserve Fund
($9,441.00) and Operations Equipment Reserve Fund ($1,049.00).
4. CONCLUSION
4.1. To award the contract to Haul-All Equipment, Lethbridge Alberta being the lowest
responsible bidder meeting all terms, conditions and specifications of Tender
CL2008-33 for the supply one (1) Side Loading Compactor.
5. INPUT FROM OTHER SOURCES
5.1. This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence:
Director of Operations
Attachments:
Attachment 1 - Schedule "A", Bid Summary
2
1408
Schedule "A"
Bid Summary
Tender CL2008-33
BIDDER TOTAL BID
(GST Excluded)
Haul-All Equipment
Lethbridge, Alberta $130,489.65
VQuip Inc.
Burlington, ON $134,054.73
1409
CJNhJgron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 22,2008
Resolution #:
Report #: COD-055-08
File #:
By-law #:
Subject:
CL2008-29, TWO (2) 60,000 GV.W. TANDEM DIESEL DUMP TRUCKS
WITH PLOW EQUIPMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-055-08 be received;
2. THAT Winslow-Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the
amount of $353,272.32 (plus G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2008-29, be awarded the contract to
supply two (2) 60,000 GV.W. Tandem Diesel Dump Trucks with Plow Equipment, as
required by the Municipality of Clarington, Operations Department; and
3. THAT the funds required in the amount of $353,272.32 (plus G.S.T.) be drawn from the
Operations 2008 Capital Budget Account 110-36-388-83642-7401.
Submitted by:
Reviewed by:
r n lin Wu,
Chief Administrative Officer
f
MM\JB\BH\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
1410
REPORT NO.: COD-055-0S
PAGE 2
1. BACKGROUND AND COMMENT
1.1. Tender CL2008-29 for Two (2) 60,000 G.V.W. Tandem Diesel Dump Trucks with
Plow Equipment was advertised and issued with bids being received as per
Schedule "A" attached.
2. ANALYSIS
2.1. Harper OTC, Mississauga, Ontario, submitted the low bid. The low bid does not
meet the specifications outlined in the tender.
2.2. The specification deficiencies have been noted as follows:
· 15.5 CFM Compressor instead of 18.7 CFM,
· due to the set-back axle the vendor has to use a 13' snow levelling wing
and the specification is for a 12' snow levelling wing,
· absence of the protective boot for brake chambers,
· horizontal muffler and pipe instead of vertical muffler,
· fuel water separator on right frame rail; the specification requested left
mount,
· power window on right side only,
· provision of weigh ticket - unloaded only,
· battery box is located 42" behind cab; specification requested the battery
box to be under the cab (Le., under the cab location facilitates the shortest
cable requirement),
· supplying vented Stem co Seals when non-vented was requested and
· body builders access point rear of cab; specification requested body
builders access rear of frame.
2.3. The Operations Department has determined that the specification deficiencies
would negatively affect the overall performance of the vehicle. Therefore, the
recommendation is not to award the contract to the low bid.
2
1411
REPORT NO.: COD-055-0S
PAGE 3
2.4. The second low bid was received from Winslow Gerolamy, Peterborough,
Ontario. This bid submission meets the tender specifications and therefore the
recommendation is to award the contract to Winslow Gerolamy.
2.5. Winslow Gerolamy, Peterborough, Ontario has previously supplied vehicles to
the Municipality of Clarington and has provided satisfactory service.
3. FINANCIAL IMPLICATIONS
3.1. The required funds for this acquisition total $353,272.32 (plus G.S.T.), and is
within the allocated 2008 Capital Budget.
4. CONCLUSION
4.1. To award the contract to Winslow Gerolamy, Peterborough, Ontario being the
lowest responsible bidder meeting all terms, conditions and specifications of
tender 2008-29 for Two (2) 60,000 G.v.W. Tandem Diesel Dump Trucks with
Plow Equipment
5. INPUT FROM OTHER SOURCES
5.1. This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence:
Director of Operations
Attachments:
Attachment 1 - Schedule "A", Bid Summary
3
1412
Schedule "A"
Bid Summary
Tender CL2008-29
BIDDER TOTAL BID
Excluding GST
Harper OTC
Mississauga, ON $346,896.00
Winslow Gerolamy Motors Ltd.
Peterborough, ON $353,272.32
Performance Equipment
Mississauga, ON $373,151.45
Donway Ford Sales Ltd.
Scarborough, ON $377,632.80
1413
c!~i!Jgron
REPORT
FINANCE DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
MONDAY SEPTEMBER 22nd, 2008
Resolution #:
Report #: FND-019-08
File #:
By-law #:
Subject:
AGGREGATE RESOURCE ACT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-019-08 be received for information.
Reviewed bY:~~
ranklin Wu,
f Chief Administrative Officer.
NT /LB/hjl
1501
REPORT NO.: FND-019-0S
PAGE 2
INTRODUCTION:
At the October 15, 2007 Council meeting, Council requested the Director of
Finance/Treasurer to report back to the General Purpose and Administration Committee
meeting regarding the aggregate fee structure and possibly increasing the fee.
BACKGROUND:
The Aggregates Resources Act replaced the Pits and Quarries Control Act effective
January 1, 1990. It is the Ministry of Natural Resources' responsibility to manage
Ontario's aggregate resources. During 1997, in an effort to better focus Ministry staff on
delivery of core programs, the Aggregates Resources Act, R.S.O. 1990, Chap. A8, was
amended and gave the Minister the power to create the Aggregate Resources Trust and
to appoint a trustee to look after its affairs.
In 1997, The Ontario Aggregates Resources Corporation (TOARC) was incorporated to
act as the trustee of the Aggregate Resources Trust.
The purposes of the Trust include the following:
. The rehabilitation of land for which a Licence or Permit has been revoked and for
which final rehabilitation has not been completed;
. The rehabilitation of abandoned pits and quarries, including surveys and studies
respecting their location and condition;
. Research on aggregate resources management, including rehabilitation;
. Payments to the Crown in right of Ontario and to regional municipalities, counties
and local municipalities in accordance with regulations made pursuant to the Act;
. The management of the Abandoned Pits and Quarries Rehabilitation Fund;
. The education and training of persons engaged in or interested in the
management of the aggregate resources of Ontario, the operation of pits or
quarries, or the rehabilitation of land from which aggregate has been excavated;
. The gathering, publishing and dissemination of information relating to the
management of the aggregate resources of Ontario, the control and regulation of
aggregate operations and the rehabilitation of land from which aggregate has
been excavated.
The Ministry of Natural Resources main mission remains as follows:
. To protect the provincial interest in aggregate resources and develop, maintain
and enforce appropriate technical standards.
. To provide leadership in the development of partnerships with key stakeholders
for the effective management of aggregate resources to benefit the people of
Ontario.
1502
REPORT NO.: FND-019-08
PAGE 3
The Ministry of Natural Resources have core program staff responsible for the
standards and policy development, program design and coordination, evaluation and
monitoring for the Aggregate Resources Program.
The province of Ontario is divided into many districts and an Aggregate Officer from the
Ministry of Natural Resources is assigned to each district and is responsible for the
acceptance of applications and leads in dealing with compliance of the Aggregates
Resources Act. For example: That a licenced pit operator is performing progressive
rehabilitation. Progressive rehabilitation is sequential rehabilitation of the pit or quarry
by the aggregate producer.
STATISTICAL:
Per the 2006 Statistical Update prepared by The Ontario Aggregates Resources
Corporation (TOARC), Clarington was number 6 on the list of the Top Ten Producing
Municipalities for the Tonnes Extracted. Please refer to Attachment "A ".
On an annual basis, The Ontario Aggregates Resources Corporation (TOARC) sends a
cheque to the Municipality representing our share of the licence fees collected from the
aggregate producers. The amount of the cheque is based on the aggregate production
and/or minimum fee collected in the previous year.
Annual aggregate licence fee paid to Clarington:
2008 not available yet
2007 $202,335
2006 $231,616
2005 $213,731
2004 $223,352
2003 $187,928
2002 $218,857
AGGREGATE FEE STRUCTURE:
After several consultations with the aggregate stakeholders and lobbying by Ontario
municipalities and AMO over a long period of time, the Minister of Natural Resources
increased the fee per tonne and designated new geographic areas in eastern and
northern Ontario to be covered under the Aggregate Resources Act.
1503
REPORT NO.: FND-019-0S
PAGE 4
During 2006, the Ministry of Natural Resources increased the fees collected from the
aggregate producers effective January 1, 2007 from $0.06 per tonne to $0.115 per
tonne which will be distributed in 2008 as follows:
Dollars/T onne
New Fee Old Fee
Lower tier municipalities .060
Upper tier municipalities .015
The Crown (Province) .035
Abandoned Pit & Quarry
Rehabilitation Fund (MAAP) .005
.040
.005
.010
.005
The Municipality of Clarington should receive its 2007 licence fee at the new fee of 0.06
cents per tonne in the fall of 2008 from The Ontario Aggregates Resources Corporation
(TOARC).
Attachments:
Attachment "A"- Licence Production in 2006 for Top Ten Producing Municipalities
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
1504
Attachment "A"
LICENCE PRODUCTION IN 2006
THE TOP TEN PRODUCING MUNICIPALITIES
(Rounded to nearest million tonnes)
2006 Production
Municipality County/Region Production 2005 2004 2003 2002 2001
1 City of Ottawa(1) City of Ottawa 11.1 10.6 9.9 10.0 10.7 10.1
2 City of Kawartha Lakes(2) City of Kawartha Lakes 6.5 6.8 6.8 6.7 6.4 6.4
3 City of Hamilton(3) City of Hamilton 6.2 5.6 6.3 5.9 5.4 6.0
4 Township of Uxbridge Durham 5.4 5.3 5.5 4.9 4.7 5.0
5 Town of Caledon Peel 5.3 5.1 5.3 4.5 4.3 4.9
6 Municipality of Clarington Durham 5.0 5.8 5.3 5.6 4.7 4.7
7 Township of North Dumfries Waterloo 5.0 4.1 4.4 3.9 3.3 3.7
8 Puslinch Township Wellington County 4.7 5.0 5.2 5.1 5.3 5.5
9 Town of Milton Halton 4.6 5.0 5.6 5.2 5.9 8.8
10 Township of Zorra Oxford 3.9 3.9 3.6 3.5 3.4 3.5
Total 57.7 57.2 57.9 55.3 54.1 58.6
Note: Municipalities are ranked in order of their licenced production for 2006
Production statistics for 2001 include tonnage of the pre-amalgamated cites and townships of :
(1) Cities of Ottawa, Gloucester and Neapean, Townships of Cumberland, Goulbom, Osgoode, Rideau and West Carleton
(2) Townships of Bexley, Laxton, Digby & Longford, Bobcaygeon, Carden/Dalton, Eldon, Emily, Fenelon, Manvers, Mariposa, Somerville
(3) Cities of Hamilton and Stoney Creek, Towns of Ancaster, Dundas and Glanbrook
13
1505
CJ!J!illgron
REPORT
FINANCE DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
MONDAY, SEPTEMBER 22, 2008
Resolution #:
Report #: FND-020-08
File #:
By-law #:
Subject:
ANNUAL LEASING REPORT - 200S
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-020-08 be received for information.
Reviewed bY~
ran lin Wu,
f Chief Administrative Officer.
NT /RB/hjl
1506
REPORT NO.: FND-020-0S
PAGE 2
BACKGROUND:
Under Ontario Regulation 266/02, the Treasurer is required to report annually to Council
details of existing material leases confirming that they comply with the lease policy, a
summary of material leases, estimated cost of the material leases and the impact of
these leases on the financing arrangements and debt servicing levels of the
Municipality.
As required by the Municipal Act, 2001, Council adopted a Statement of Lease
financing Policies and Goals in report FND-021-03, on Monday, September 8,2003.
To-date, Clarington has typically chosen to purchase or debenture (if necessary), rather
than to use financial leases with the exception of small office equipment. All existing
leases are immaterial according to Council policy and therefore have no impact on long
term financing or debt service levels of the Municipality. The total of all of Clarington's
minor leases do not exceed the threshold for a single lease to be material.
CONCLUSION:
At this time, the Municipality of Clarington does not have any material leases. It is
Recommended that this annual lease report be received for information in compliance
With Ontario Regulation 266/02.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
1507
HANDOUTS/CIRCULA TIONS
GPA
~iQgron
MEMO
CLERK'S DEPARTMENT
To:
From:
Date:
Subject:
Mayor Abernethy and Members of Council
Anne Greentree, Deputy Clerk
September 19, 2008
GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING
AGENDA - SEPTEMBER 22, 2008 - UPDATE
Please be advised of the following amendments to the GPA agenda for the meeting to be
held on Monday, September 22, 2008:
6. DELEGATIONS
See attached Final List
Ms. Terra Sayer, Disaster Management Coordinator, Canadian Red Cross, Durham
Region, Lindsay & District has submitted the attached correspondence for your information,
in support of her delegatio n Monday.
cc: F. Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506
FINAL LIST
OF DELEGATIONS
GPA Meeting: September 22, 2008
(a) Terra Sayer, Regarding Canadian Red Cross
(b) Jaison Gibson, Regarding Public Nature Credit Program
(c) Stephen Hogg, Regarding Trailer & Boat Storage on his property
(d) Richard Ward, Regarding Taxes
.
+
Canadian Red Cross I Croix.Rouge canadienne
Region of Durham Branch
Disaster Management
(905) 723-2933
Terra. sayer@redcross.ca
The Team
The Region of Durham Branch Service Delivery Team (SDT) is made up of approx. 60 dedicated
and highly trained volunteers and one staff program coordinator. The Service Delivery Team is
lead by the Disaster Management Working Group which consists of 5-7 leadership volunteers
and the program coordinator. The role of the Working Group is to ensure Branch readiness for
small, medium and large scale disasters as well as business continuity and public education and
awareness. The Working Group is function specific with each lead volunteer taking responsibility
for a specific function (e.g. peer support, logistics, special events, training and development).
The Working group is lead by the Volunteer Operational Lead (VOL). The Working Group is
supported by the rest of the Service Delivery Team.
All Service Delivery Team volunteers are part of the Personal Disaster Assistance Team (PDAT).
The role of the PDA T is to provide 72 hours emergency assistance to those who have been
forced to evacuate from their homes usually due to fire, flood or possibly a police emergency.
The PDA T provides emergency food, shelter, clothing and referral services as required and
identified by a needs assessment. The PDAT is activated by emergency services (usually fire); a
referral from another agency or occasionally by the affected person. One of the goals of the
PDAT is to have agreements with emergency services in place before an incident happens to
ensure that the team is deployed in a timely manner and so that people do not fall through the
cracks.
I n a larger scale disaster, that calls for the opening of a reception centre or evacuation centre
PDAT volunteers operate under the direction and leadership of Emergency Response Team
(ERT) volunteers. The ERT has both experience and training in larger scale deployments. They
also have experience leading others in times of a disaster/emergency. They get extensive
training available only to CRC personnel. The ERT is also function specific and each function is
opened acccrding to need- e.g. emergency feeding, clothing, lodging, personal services and/or
other services required in a reception centre/evacuation centre.
The Region of Durham Branch Service Delivery Team is supported regionally by the Central
Lakes Service Delivery teams, Provincially by all other Service Delivery Teams in the province of
Ontario as well as nationally and if required, internationally.
Page 1 of 3
The Service (Response/Relief)
The services available to an individual, family, municipality, city, province or nation are available
based on need and are made clear by signed agreements. The Canadian Red Cross Society is
prepared to do everything from run and manage multiple reception & evacuation centres as long
as they are needed, to providing comfort and reassurance to someone affected by a house fire.
Personal Disaster Assistance iPDAl
PDA is meant for those who have experienced forced evacuation from their home due to a
personal disaster (fire, flood etc.) The PDA Team can be deployed by emergency services,
another organization, an affected individual or a concerned citizen. However, only emergency
services have access to the PDA Team 24/7 emergency contact information (via the on call duty
officer). All other individuals have to go through the Branch office between 8:30 and 4:30
Monday-Friday. The office is not open on holidays. Ideally, PDA agreements between local
Branches and municipal/city emergency services (fire/police) will ensure that those affected by a
personal disaster have their immediate need for food shelter and clothing taken care of as quickly
as possible. This service is provided for 72 hours. It may be extended by the program
coordinator under special circumstances.
Shelter & Reception Centre Manaqement
Red Cross disaster management teams are trained and prepared to manage one or more
reception centres or evacuation centres. This means the centre will be a Canadian Red Cross
centre and CRC will act as the lead agency in running and managing the centre. Services
provided in a reception/evacuation centre may include:
. Reception and Information
. Family Reunification (Registration and Inquiry)
. Emergency Feeding
. Emergency Clothing
. Emergency Lodging
. Personal Services
. First Aid Services and Referral Services
Red Cross has the ability to act as the lead agency managing the shelter. However, the
municipality may elect to have another agency (e.g. social services) run and manage the shelter
and may only need CRC to provide a single function (e.g. family reunification) within the centre.
In this instance, CRC would fall under emergency social services and would be one of several
partner agencies reporting to social services. CRC services are to be negotiated on a case by
case basis between the local CRC Branch and the municipality. An agreement is signed which
outlines expectations such as: services, notification, payment of expenses, legal relationship,
records management, privacy and confidentiality, withdrawal of service, dispute resolution etc.
Training
CRC Disaster Management volunteers undergo extensive screening and training before they are
able to go on deployment- including Personal Disaster Assistance. Volunteers must fill out an
application, provide a resume and references, be interviewed, pass a criminal reference check
(vulnerable persons screening), be certified in emergency first aid/CPR and take a minimum of 5
training sessions (approx 40-50 hours of training) before they are able to go on response. They
are required to maintain their training, gain field experience and demonstrate leadership in a
disaster before they are eligible for further training which enables them to take on supervisory
roles in a shelter or reception centre. There is also an application and approval process for this
training. CRC Disaster Management volunteers being deployed to large scale out of
province/country events must undergo a comprehensive screening and preparation processes.
CRC Disaster Management utilizes a specially selected and trained Peer Support Network in
order to check in with volunteers who are going, are on and have returned from deployment. OM
volunteers are eligible for the Employee Assistance Program (EAP) if required.
Page 2 of 3
. .
.
Next to response training, we are now specializing in training others how to be prepared through
our Personal Preparedness workshops. These workshop presentations are done locally, at any
venue upon request. We are just launching this aspect of the program and so far have been
sucessful at reaching 100's of individuals such as Ministry of Finance staff, services clubs etc..
For more information please contact terra.saver@redcross.ca
Equipment
CRC Disaster Management has a provincial stockpile of equipment and supplies ready to be
deployed within 24 hours to any disaster site in the province. Supplies locally held in our Durham
Region branch, located in Oshawa are as follows:
. Blankets, 140
. Cots, 100
. Comfort kits (personal hygiene items), 100
. PDA bags, fully equipped at a moment's notice - 35
Additional supplies are available to CRC Durham Region branch, however our branch cannot
hold anymore unless other means of storage are brought forward.
If a municipality or emergency services are interested in hosting DM storage, please contact
terra. saver@redcross.ca
Access
While the Red Cross promotes and prefers the signing of PDA and municipal agreements for
preparedness purposes (so the local Branch knows what the ask will be and roles are clearly
defined), the Service Delivery Team can be accessed without a signed agreement. The DM cell
phone is held by staff and leadership volunteers, and pager on a rotational basis with no fail
system put in place. These are on 24/7.
In the event the DM Duty Officer phone is non operational (if cell lines are down for instance) the
numbers below are available to use by the municipality or emergency services. Staff home
phone # 905-419-1216.
Disaster Management Emergency Pager #
1-888-316-5633
*NB: All personal phone numbers given are strictly confidential and not meant for use other than the purpose intended.
Terra Sayer
Coordinator
Disaster Management
terra. saver@redcross.ca
905-419-1216 home
289-385-0117 cell
When in doubt- give us a call anyway. That is what we are here for.
How can we help your community prepare?
Disaster Management
Together We Prepare
Make a plan, Build a kit, Get trained, Volunteer
Page 3 of 3
PRESENT A TION TO CLARINGTON GENERAL PURPOSE & ADMINISTRATION
COMMITTEE - SEPTEMBER 22,2008
I begin by thanking David Crome and his staff for responding to my many questions and for
working with the developers in resolving several of our concerns regarding the proposed
development.
During the recent open house held in Newcastle, I found that the attending members of
Brookfield Homes, Metrus Development (Smooth Run) and their consultants, Sernas Associates,
were quite approachable and were willing to respond to questions.
Despite recent changes in the developers' site plans, my wife and I still have, however, serious
concerns about the North Village Neighbourhood Plan and proposed amendments to
Clarington's Official Plan. During the next 10 minutes allottedto me I shall try to present our
major concerns and suggestions for resolution.
As the 1 sl three photos indicate (Section A of my presentation), our home at 220 Arthur Street
(S-E corner of the development) has a historical significance:
· built in the early 1870s
· was the original homestead of William Allin
· during then past 12 years we have endeavored to renovate, where practicable, our home
to its original Victorian farmhouse grandeur
· an etching of our house was included in the 1878 Illustrated Historical Atlas
· retained the original year-round stream as it crosses our property
· by including a recent photo of our house in their pictorial sideboard (along with other
historical buildings in the village), the developers on one hand seem to acknowledge the
heritage and historical significance of our home (perhaps to use in marketing their
development plans)
However, the development, as presented in the plan of subdivision submitted for approval by
Clarington, DOES NOT represent such a view.
Section B is an excerpt from the developers' May 2008 Neighbourhood Plan.
They propose the following:
· 1,138 single detached houses
· 525 townhouses
· these are located in about 50 rather monotonous "cookie cutter" designed housing blocks
· most of the blocks contain 26 single detached houses with townhouses (6-8 units each) at
the end of the blocks
If one were to assume 3.2 persons per housing unit, in excess of 5,300 people would populate the
development. In addition, in excess of an estimated 2,000 vehicles would occupy the various
properties and add considerable traffic flow to our local streets.
Rombough Presentation - September 22, 2008
10f4
The cherished features and quality of life of the village will be altered immeasurably.
Our home and property will be the most adversely affected.
The New Urbanism concept calls for towns to develop in the appropriate style for their
surroundings while respecting their neighbours.
The next page in this section includes some statistical information concerning the developers'
proposed land use and a visual to-scale presentation of lot sizes.
· it should be noted that 68% of the single detached houses will be built on lots less than 40
feet in width
· 1/3 of the total no. of housing units are townhouses
The next page contains 3 photos taken from a recent development in Newcastle. As in most
typical housing developments taking place today:
· it seems as though a developer strives to intensify the land use by building large houses
on narrow lots with minimum setbacks (often only 2-3 feet separate the houses)
· the visual focus becomes garages and automobiles
Section D of this brief presentation contains some recommendations pertinent to the overall
development:
· decrease the number of housing units to a more manageable and effective number
· increase lot widths
· provide significant separation between houses
· increase the size of the proposed parks and add more parkettes
· the proposed development should compliment the characteristics of the historic
Newcastle village in design and lot sizes (avoid another Brooklin experience)
Section E contains some recommendations specific to our residence:
· increase the buffer area on our northern boundary to a width greater than 10 meters
· either eliminate the row of houses on our northern boundary or greatly reduce their
number by increasing lot widths more compatible with the size of our property
· to further enhance the buffer between our property and the proposed development, plant
evergreens around our property
· design and construct the development so as not to result in any adverse effect on the
water flow in the year-round stream flowing across our property
· design and develop the storm water management facilities (SWM) to handle the drainage
from the development yet maintain a natural setting
Rombough Presentation ~ September 22, 2008
20f4
.
The 4 photos in Section F depict the nature and extent of the stream that crosses our property:
· the stream is a small tributary of Foster Creek that originates in the wooded area east of
Arthur Street and flows across the development lands and our property
· in years past, the stream was tiled and covered over except where it crosses our property
· the small size of the tiling and extent of annual spring melts reveals significant water
flows - surely a problem that would have to be resolved by the developer
· "our" stream and the area proposed as the SWM facility is part of the area dealt with in
the Foster Creek Subwatershed Study commissioned a few years ago. A
recommendation was for the day lighting of the stream with a 100 meter wide corridor
Section G presents the Results of the recent Financial Impact Study (FIS)
The Municipality has a current fiscal problem that will be increased if the North Neighbourhood
Development be allowed to proceed as set out in the Official Plan amendments being prepared
by the developers:
· a strained capital budget
· debt levels set to increase
· pressure to increase the mill rate affecting property taxes for all Village residents
These will have an adverse impact especially burdensome to the young families that would
probably be purchasers of the housing units and on existing older residents living on fixed
ll1comes.
I understand that for Phases 2 and beyond proposed by the developers, Clarington must
expand/build new sewage treatment plant and develop another drinking water reservoir
As the FIS suggests, the Municipality should review the current and future demand for houses in
light of:
· other housing developments currently in process and others where plans have already
been approved (in Courtice, Bowmanville and Newcastle)
· general slowdown in the economy
· OM and related industry downsizing/closures
· potential impact of the expansion of the Darlington Nuclear facilities (perhaps too far in
the future to warrant current development plans)
Rombough Presentation - September 22, 2008
3 of 4
Other factors to consider:
.
impact that the development (size and timing) will have on the full array of municipal
services necessary to sustain the resulting rate of growth (residential, commercial,
industrial). Newcastle's population (and the demand for services) will more than double
in size from what it was 8 years ago (Brookhill development, and the Rudell/Given Road,
Brookfield, Smooth Run projects);
.
development and implementation of a comprehensive watershed plan for the North
Village Neighbourhood site (storm water management and erosion control plans)
· impact on aquifer (private wells) and groundwater flows
· naturalized SWM ponds and surrounding area
· protection against hazards brought about by existence of untreated standing
water (e.g. mosquitoes and West Nile virus)
· development of a road salt management plan;
.
minimization of light pollution (lighting standards should be adopted);
.
development and implementation of a tree plan within the proposed housing development
Rombough Presentation - September 22, 2008
40f4
Expression of Concerns regarding the
Newcastle North Village Neighbourhood Plan
Presentation to Clarington
General Purpose and Administration Committee
Monday, September 22, 2008 (9:30 a.m.)
By
Doug Rombough
A. Recognition of Historical Nature of Existing Residence at 220 Arthur Street
Original William Allin homestead (Excerpt from 1878 Illustrated Historical Atlas)
William Allin and sisters (circa 1920s) - 220 Arthur Street, Newcastle
, .,.". 'l~
Current residence of Bridget & Doug Rombough - 220 Arthur Street
House built in early 1870s
Original homestead of the Allin farm
Restoration completed 2007
B. Portion of Pro osed Development MaY,..,2008 version)
M~_-~'~'-: : - : : - ~:: :
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r tt++t.A.. I
· 525 townhouses
· · · . , · located in about 50 "cookie cutter" - - -- ~
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. . . · most of the blocks contain 26 single J ~
I . detached houses with townhouses (6-8 . · · · . . i
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Proposed land Use Statistics
Width No. of %of % of
Meters Feet Units Total Units Sub-total
low Density
Single detatched 13.4 44 74 4.4% 6.5%
Single detatched 13,1 43 103 6,2% 9.1%
Single detatched 12.8 42 186 11,2% 16.3%
Single detatched 11.6 38 435 26.2% 38.2%
Single detatched (linked) 9.8 32 340 20.4% 29,9%
Sub-total - single detached 1138 100.0%
Street Townhouses 66 4.0%
Sub-total 1,204
Medium Density
Street Townhouses 386 23,2%
Townhouse modules 73 4.4%
Sub-total 459
Total units proposed 1,663 100.0%
Example of Lot Sizes in Housing Development (Shallow Depth and Narrow Width)
Width
V'/////hl13.4 m (44 ft)
111,6 m (38ft)
I. .......1128 m (42 ft)
Approx 200 ft
I Private residence
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G. Financial Impact Analysis
Kev findings
1, New development doesn't fully pay for initial capital costs associated with expanding
infrastructure to meet the servicing needs of new development;
2. Current development charges are too low and don't adequately fund the eligible growth
related costs for which they are charged;
3, The capital budget is strained and debt levels are set to increase;
4. The Municipality is faced with meeting the servicing needs of existing residents and
maintaining existing assets;
5. If the rate of growth is too rapid and the need for spending capital monies to expand
capacity is faster than the corresponding rate of assessment growth, the Municipality will
continue to experience pressure on tax rates The issuance of debt will provide some
short term mitigation of the tax rate pressures but will result in long term negative fiscal
impacts;
6, Clarington faces additional growth related fiscal challenges as it strives to accommodate
and service growth in three distinct and geographically separate communities,
In short, the Municipality of Clarington has a fiscal problem largely the result of a rapid increase
in the cost of providing services in recent years. The problem will worsen should development
be allowed to proceed at a rate faster than anticipated under the 2005 DC Study,
Recommendations
1, Immediate review of development charge rates and policies:
2. Review land supply and housing demand;
3. Entering into cost sharing agreements with developers:
4. The Municipality would be obligated to make significant capital investments to facilitate
residential development over and above its current commitments; hence an increase in
financial pressures,
Canadian Red Cross / Cron-Rouge canadienne
Region of Durham Branch
Disaster Management
(905) 723-2933
Terra. sayer@ red cross. ca
The Team
The Region of Durham Branch Service Delivery Team (SDT) is made up of approx. 60 dedicated
and highly trained volunteers and one staff program coordinator. The Service Delivery Team is
lead by the Disaster Management Working Group which consists of 5-7 leadership volunteers
and the program coordinator. The role of the Working Group is to ensure Branch readiness for
small, medium and large scale disasters as well as business continuity and public education and
awareness. The Working Group is function specific with each lead volunteer taking responsibility
for a specific function (e.g. peer support, logistics, special events, training and development).
The Working group is lead by the Volunteer Operational Lead (VOL). The Working Group is
supported by the rest of the Service Delivery Team.
All Service Delivery Team volunteers are part of the Personal Disaster Assistance Team (PDAT).
The role of the PDAT is to provide 72 hours emergency assistance to those who have been
forced to evacuate from their homes usually due to fire, flood or possibly a police emergency.
The PDAT provides emergency food, shelter, clothing and referral services as required and
identified by a needs assessment. The PDAT is activated by emergency services (usually fire); a
referral from another agency or occasionally by the affected person. One of the goals of the
PDAT is to have agreements with emergency services in place before an incident happens to
ensure that the team is deployed in a timely manner and so that people do not fall through the
cracks.
In a larger scale disaster, that calls for the opening of a reception centre or evacuation centre
PDAT volunteers operate under the direction and leadership of Emergency Response Team
(ERT) volunteers. The ERT has both experience and training in larger scale deployments. They
also have experience leading others in times of a disasterlemergency. They get extensive
training available only to CRC personnel. The ERT is also function specific and each function is
opened according to need- e.g. emergency feeding, clothing, lodging, personal services and/or
other services required in a reception centre/evacuation centre.
The Region of Durham Branch Service Delivery Team is supported regionally by the Central
Lakes Service Delivery teams, Provincially by all other Service Delivery Teams in the province of
Ontario as well as nationally and if required, internationally.
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The Service (Response/Relief)
The services available to an individual, family, municipality, city, province or nation are available
based on need and are made clear by signed agreements. The Canadian Red Cross Society is
prepared to do everything from run and manage multiple reception & evacuation centres as long
as they are needed, to providing comfort and reassurance to someone affected by a house fire.
Personal Disaster Assistance (PDA)
PDA is meant for those who have experienced forced evacuation from their home due to a
personal disaster (fire, flood etc.) The PDA Team can be deployed by emergency services,
another organization, an affected individual or a concerned citizen. However, only emergency
services have access to the PDA Team 24/7 emergency contact information (via the on call duty
officer). All other individuals have to go through the Branch office between 8:30 and 4:30
Monday-Friday. The office is not open on holidays. Ideally, PDA agreements between local
Branches and municipal/city emergency services (fire/police) will ensure that those affected by a
personal disaster have their immediate need for food shelter and clothing taken care of as quickly
as possible. This service is provided for 72 hours. It may be extended by the program
coordinator under special circumstances.
Shelter & Reception Centre Management
Red Cross disaster management teams are trained and prepared to manage one or more
reception centres or evacuation centres. This means the centre will be a Canadian Red Cross
centre and CRC will act as the lead agency in running and managing the centre. Services
provided in a reception/evacuation centre may include:
• Reception and Information
• Family Reunification (Registration and Inquiry)
• Emergency Feeding
• Emergency Clothing
• Emergency Lodging
• Personal Services
• First Aid Services and Referral Services
Red Cross has the ability to act as the lead agency managing the shelter. However, the
municipality may elect to have another agency (e.g. social services) run and manage the shelter
and may only need CRC to provide a single function (e.g. family reunification) within the centre.
In this instance, CRC would fall under emergency social services and would be one of several
partner agencies reporting to social services. CRC services are to be negotiated on a case by
case basis between the local CRC Branch and the municipality. An agreement is signed which
outlines expectations such as: services, notification, payment of expenses, legal relationship,
records management, privacy and confidentiality, withdrawal of service, dispute resolution etc.
Training
CRC Disaster Management volunteers undergo extensive screening and training before they are
able to go on deployment- including Personal Disaster Assistance. Volunteers must fill out an
application, provide a resume and references, be interviewed, pass a criminal reference check
(vulnerable persons screening), be certified in emergency first aid/CPR and take a minimum of 5
training sessions (approx 40-50 hours of training) before they are able to go on response. They
are required to maintain their training, gain field experience and demonstrate leadership in a
disaster before they are eligible for further training which enables them to take on supervisory
roles in a shelter or reception centre. There is also an application and approval process for this
training. CRC Disaster Management volunteers being deployed to large scale out of
province/country events must undergo a comprehensive screening and preparation processes.
CRC Disaster Management utilizes a specially selected and trained Peer Support Network in
order to check in with volunteers who are going, are on and have returned from deployment. DM
volunteers are eligible for the Employee Assistance Program (EAP) if required.
Page 2 of 3
Next to response training, we are now specializing in training others how to be prepared through
our Personal Preparedness workshops. These workshop presentations are done locally, at any
venue upon request. We are just launching this aspect of the program and so far have been
sucessful at reaching 100's of individuals such as Ministry of Finance staff, services clubs etc..
For more information please contact terra.saver(a.redcross.ca
Equipment
CRC Disaster Management has a provincial stockpile of equipment and supplies ready to be
deployed within 24 hours to any disaster site in the province. Supplies locally held in our Durham
Region branch, located in Oshawa are as follows:
• Blankets, 140
• Cots, 100
• Comfort kits (personal hygiene items), 100
• PDA bags, fully equipped at a moment's notice - 35
Additional supplies are available to CRC Durham Region branch, however our branch cannot
hold anymore unless other means of storage are brought forward.
If a municipality or emergency services are interested in hosting DM storage, please contact
terra. save rCa~ redcross. ca
Access
While the Red Cross promotes and prefers the signing of PDA and municipal agreements for
preparedness purposes (so the local Branch knows what the ask will be and roles are clearly
defined), the Service Delivery Team can be accessed without a signed agreement. The DM cell
phone is held by staff and leadership volunteers ,and pager on a rotational basis with no fail
system put in place. These are on 24/7.
In the event the DM Duty Officer phone is non operational (if cell lines are down for instance) the
numbers below are available to use by the municipality or emergency services. Staff home
phone # 905-419-1216.
Disaster Management Emergency Pager #
1-888-316-5633
*NB: All personal phone numbers given are strictly confidential and not meant for use other than the purpose intended.
Terra Sayer
Coordinator
Disaster Management
torra.savert7o redcross.ca
905-419-1216 home
289-385-0117 cell
When in doubt- give us a call anyway. That is what we are here for.
How can we help your community prepare?
Disaster Management
Together We Prepare
Make a plan, Build a kit, Get trained, Volunteer
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