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HomeMy WebLinkAbout09/08/2008 CJ!1!pn General Purpose and Administration Committee Minutes September 8, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 8, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim CouncillorW. Woo Chief Administrative Officer, F. Wu Manager Transportation & Design,Engineering Services, L. Benson Director of Community Services, J. Caruana Manager of Community Planning and Design, Planning Services, C. Salazar Director of Operations, F. Horvath (until 12:41 p.m.) Director of Corporate Services, M. Marano Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced several events she attended over the summer months including: . Grand Opening AllState located in Courtice . Courtice Secondary School Commencement . Bowmanville 150111 Celebrations . Peruvian Horse Show . Grand Opening Courtice Skateboard Park . Junior Fire Fighters - Graduation Ceremony for 10 & 11 yr. olds . Welcome new business to Clarington called SNAP General Purpose and Administration Committee Minutes September 8, 2008 . Courtice Kids of Steel Triathlon held at the Courtice Complex . Cameo - 20th Anniversary . Tourism - ZooDoo a familiarization tour for the media Sponsored by Durham Tourism . Street Party in Courtice . Staff Appreciation Day Councillor Hooper announced the following events he attended over the summer months: . Moonlight Madness Event held on August 15111 was successful . Bowmanville 150th Celebrations started on July 181, and the Book and DVD on the celebrations are still available if anyone is interested in purchasing one . Home opening game for the Bowmanville Eagles on September 6th Councillor Hooper announced the following up coming events: . Hampton Family Fun Day on September 13111 . Euchre Seminar & Luncheon on September 13111 . Annual Terry Fox Run on September 14111 . COAA - 10th Anniversary Celebrations on September 15111 _ 19th . Fiddlers Variety Show on October 16th Councillor Hooper thanked the Staff members of the South Courtice Arena for assisting a patron, who suffered a stroke while on the ice. Staff members who came to his assistance were: Christine Faulkner, Helena Hisey, Jeremy Czechowski, Mark Sutherland and Steve Parker. Mayor Abernethy announced that the Mayor's Golf Tournament was a success. The event raised $30,000 which was donated to the Lakeridge Bowmanville Hospital Foundation. MINUTES Resolution #GPA-472-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on July 7, 2008, be approved. CARRIED PRESENTATIONS There were no presentations. - 2. General Purpose and Administration Committee Minutes September 8, 2008 DELEGATIONS Mandy Baker registered to address the Committee regarding the driveway at her residence, however, Ms. Barker was called but was not in attendance. Jaison Gibson addressed the Committee regarding Constructive Forgiveness with regards to Social Concerns. Mr. Gibson informed the Committee he personally has forgiven society, humanity, the public, Council, the Armed Forces and industry for the state of our environment in the hopes of change. Jay Summers spoke in support of the recommendations contained in Report PSD-088-08. Mr. Summers has requested this sign variance to improve traffic problems. Mr. Summers wants a proper sign, not a temporary illegal sign in the ground. Kelvin Whalen, Kaitlin Group, addressed the Committee regarding Report PSD-091-08. Mr. Whalen objects to the recommendations contained in Report PSD-091-08. He stated the property was purchased a few years ago and the applications requested were an extension from the previous owners. He requested that the applicant be allowed more time to understand the challenges and characteristics and be able to address them with staff. Mr. Whalen advised the Committee of the two main concerns that he is aware of; being environment and traffic. Both issues have been studied and if necessary further studies will be performed. Mr. Whalen believes the applications are no different than other applications that have already received approval. He does not want to have to go back to the beginning and start the whole process all over. Kevin Taylor addressed the Committee regarding Report PSD-091-08. He informed the Committee he lives in the area and has not seen any revisions to the previous subdivision plans. He expressed concerns with the costs to improve the area in particular the train tracks, and he feels the Municipality cannot afford this project, in regards to infrastructure, at this time. Reid Allin addressed the Committee regarding Report PSD-091-08. He informed the Committee that at this point in time he is neither in support of nor in opposition to the recommendations contained in this Report. He may have concerns over the effect the plans may have on the water tables and the train crossing. Mr. Allin requested further details pertaining to the recommendations contained in Report PSD-091-08 and will contact the Planning Staff to obtain a copy of this Report. Richard Ward addressed the Committee regarding Taxes and Property Standards. He informed the Committee he is not happy that he has not received a response with regards to this matter. He would like to have the Committee address his concerns and not have his delegation just received for information. Mr. Ward requested a detailed breakdown of his tax bill separating the component pertaining to garbage. He further advised that his is currently drafting a request to the OPP to undertake a criminal investigation of fraud. -3. General Purpose and Administration Committee Minutes September 8, 2008 Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Proposal by the Municipality of Clarington to Amend the Bowmanville Community Improvement Plan Municipality of Clarington PSD-085-08 Applicant: Report: Isabel Little, Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-085-08. Richard Lange, owner of 31 King St. W., Bowmanville where Lange's Photo Lab was located spoke in support of the recommendations contained in Report PSD-085-08. Mr. Lange feels these grants will allow the owners of the properties affected by the fire to repair the buildings to a state that will make the residents of Bowmanville proud. Cathrine McKeever, on behalf of the Bethesda House, spoke in support of the recommendations contained in Report PSD-085-08. She presented the Committee with a letter from Jaki MacKinnon, Executive Director of Bethesda House stating all the directors are in full support and they are very appreciative of all the support they have received to date. Ms. McKeever informed the Committee the grant money would permit the owners of the buildings to make the buildings accessible friendly and they should be able to build a better building. The three affected property owners are working together to help keep the costs down. Sherry Rupa, owner of Leisure Lady, spoke in support Report PSD-085-08. Ms. Rupa advised that the funds will be applied directly to reconstruction. She thanked staff, Council and the community for their support. No one spoke in opposition to Report PSD-085-08. (b) Subject: Application to Amend the Zoning By-Law 84-63 Applicant: 668390 Ontario Limited Report: PSD.086-08 Meaghan Kroon, Junior Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-086-08. Cathrine McKeever expressed concerns with regards to the traffic this sales location may cause on Martin Road/Durham #57 and questioned if there will be traffic signals installed along Prince William Blvd. once the extension is completed. No one spoke in support to Report PSD-086-08. .4. General Purpose and Administration Committee Minutes September 8, 2008 Kelvin Whalen, Kaitlin Group, was in attendance on behalf of the applicant to address any concerns or questions raised at the Public Meeting. He informed the Committee this is a request to relocate the trailers already located on Martin Road to allow planned construction on the existing site. Mr. Whalen stated there was a traffic study performed, but at this time traffic signals will not be installed. (c) Subject: Applicant: Report: Application to Amend the Zoning By-Law 84-63 Edward Whiting c/o Shoppers Realty Inc. PSD-087-08 Richard Holy, Senior Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-087-08. Beth Kelly, Valliant Property Management, spoke in opposition to the recommendations contained in Report PSD-087-08. She informed the Committee that Shoppers Realty Inc. currently leases space owned by Valliant and that allowing them to proceed with the new building would be in violation of their lease agreement which clearly states that no other Shoppers Drug Mart may be built within a 2 mile radius of the current location. She would like to have the report referred back to staff to allow for further discussions. Ms. Kelly would be able to compile all necessary information conceming the lease agreement for staff within three weeks. No one spoke in support of Report PSD-087-08. David McKay, MHBC Planning, representing Shoppers Realty Inc., was present on behalf of the applicant to address any concerns or questions raised at the Public Meeting. He informed the Committee the lease between Shoppers Realty Inc. and Valliant Property Management expires in the year 2012, and Shoppers Realty Inc. will not be signing a new lease for the current location. He feels the lease issues are only of concern between Shoppers Realty Inc. and Valliant Property Management. Resolution #GPA-473-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11 :05 a.m. .5- General Purpose and Administration Committee Minutes September 8, 2008 PLANNING SERVICES DEPARTMENT BOWMANVILLE COMMUNITY IMPROVEMENT PLAN AMENDMENT Resolution #GPA-474-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-085-08 be received; THAT the Bowmanville Community Improvement Plan Amendment contained in Attachment 2 to Report PSD-085-08, continue to be processed and that staff consider the comments received in writing or at the Public Meeting prior to finalizing the Amendment; and THAT any interested party or delegation be advised of Council's decision. CARRIED REZONING APPLICATION TO PERMIT THREE (3) TEMPORARY SALES TRAILERS AND ASSOCIATED PARKING LOT FOR A MAXIMUM OF THREE (3) YEARS APPLICANT: 668390 ONTARIO L TO. (KAITLlN GROUP) Resolution #GPA-475-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report PSD-086-08 be received; THAT; the application submitted by 668390 Ontario Ltd. to change the zoning to permit three (3) temporary sales trailers and an associated parking lot for a maximum of three (3) years be approved; THAT the by-law attached to Report PSD-086-08 to change the zoning from "A" to "A-82" be passed; and THAT all interested parties listed in Report PSD-086-08 and any delegations be advised of Council's decision. CARRIED .6. General Purpose and Administration Committee Minutes September 8, 2008 REZONING APPLICATION TO PERMIT A SHOPPERS DRUG MART AND SECOND STOREY OFFICE SPACE APPLICANT: EDWARD WHITING (C/O SHOPPERS REALTY INC.) Resolution #GPA-476-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-087-08 be received; THAT the Rezoning application to permit a Shoppers Drug Mart and second storey office space, continue to be processed and that Staff consider the comments received in writing or at the Public Meeting prior to finalizing the application; THAT Staff be directed to submit a report to the Committee at the General Purpose Administration meeting scheduled for October 6, 2008; and THAT any interested parties or delegations be advised of Council's decision. CARRIED MINOR VARIANCE TO SIGN BY.LAW 97 -157 APPLICANT: TIM HORTONS, NEWCASTLE Resolution #GPA-477-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-088-08 be received; THAT the application for Minor Variance to the Municipality of Clarington Sign By-iaw 97-157, submitted by Jay Summers for Tim Hortons Newcastle, to permit an increase in the number of permitted signs, for a stand-alone building on a multiple business site, from two (2) wall signs to three (3) wall signs, with a maximum size of 2.9 m2 for the third wall sign, be approved; and THAT all interested parties listed in Report PSD-088-08 and any delegations be advised of Council's decision. CARRIED -7 - General Purpose and Administration Committee Minutes September 8, 2008 GUIDELINES FOR NOISE ATTENUATION ALONG ARTERIAL ROADS Resolution #GPA-478-08 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-089-08 be received; and THAT the "Guidelines for Noise Attenuation along Arterial Roads" be approved. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF JULY 24th, AUGUST rth and AUGUST 21ST 2008 Resolution #GPA-479-08 Moved by Mayor Abernethy, seconded by Councillor Woo THAT Report PSD-090-07 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on July 24, August 7 and August 21,2008 for applications A2008-0019, A2008-0020, A2008- 0021, A2008-0023, A2008-0024, A2008-0025 and A2008-0026, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on July 24, 2008 for application A2008-0022 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. CARRIED APPLICATIONS FOR CLARINGTON OFFICIAL PLAN AMENDMENT, PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A MIXED RESIDENTIAL DEVELOPMENT IN PORT DARLINGTON PROPONENT: PORT DARLINGTON LAND CORPORATION Resolution #GPA-480-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-091-08 be received; .8. General Purpose and Administration Committee Minutes September 8, 2008 THAT the applications for amendment to the Clarington Official Plan, Files COPA2002- 006, Draft Plan of Subdivision, S-C-2002-002 and Amendment to the Zoning By-law, file ZBA2002-002, submitted on behalf of Port Darlington Land Corporation, be denied; and THAT the Durham Region Planning Department and all interested parties listed in Report PSD-091-08 and any delegations be advised of Council's decision. TABLED (See following motion) Resolution #GPA-481-08 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report PSD-091-08 be tabled until the next General Purpose and Administration meeting of October 6, 2008 to provide Council time to better understand the Report, the financial impact study, and concerns expressed during this meeting. CARRIED REPORT FOR INFORMATION REGARDING APPEAL OF OFFICIAL PLAN AMENDMENT, PROPOSED PLAN OF SUBDIVISIONS, AND ZONING BY-LAW AMENDMENTS FILES: COPA2005-0008, S-C-2005-0004, S-C-2005-0003, ZBA 2005-042 AND ZBA 2005-043; AND S-C-2004-0004 AND ZBA 2004-049 APPLICANT: BROOKFIELD HOMES (ONTARIO) LIMITED, SMOOTH RUN DEVELOPMENTS INC., WEST DIAMOND PROPERTIES INC. AND PLAYERS BUSINESS PARK LIMITED Resolution #GPA-482-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-092-08 be received for information; and THAT all interested parties listed in Report PSD-092-08 and any delegation be advised of Council's decision. CARRIED -9- General Purpose and Administration Committee Minutes September 8, 2008 Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE, 2008 Resolution #GPA-483-08 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report EGD-036-08 be received for information. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2008 Resolution #GPA-484-08 Moved by Councillor Novak, seconded by Councillor Woo THAT Report EGD-037-08 be received for information. CARRIED PROPOSAL TO CONVEY A CLOSED ROAD ALLOWANCE SITUATED BETWEEN LOTS 28 AND 29, CONCESSION 3 FORMER TOWNSHIP OF CLARKE Resolution #GPA-485-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-038-08 be received; THAT the closed road allowance situated between Lot 28 and Lot 29, Concession 3, former Township of Clarke be conveyed to Thomas and Bonnie O'Callaghan; THAT the applicants pay the appraised land value of $556.00 as well as all legal and other financial costs associated with this transaction; and THAT Thomas and Bonnie O'Callaghan be advised of Council's decision. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. - 10 - General Purpose and Administration Committee Minutes September 8, 2008 Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - JUNE, JULY AND AUGUST 2008 Resolution #GPA-486-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report ESD-012-08 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT AMENDMENT TO PARKS BY-LAW 2006-126 Resolution #GPA-487-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CLD-023-08 be received; THAT By-law 2006-126 governing municipal parks be amended to state that the parks will be closed from dusk to dawn; and THAT the By-law attached to Report CLD-023-08 be forwarded to Council for approval. CARRIED ANIMAL SERVICES QUARTERLY REPORT - APRIL TO JUNE, 2008 Resolution #GPA-488-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report CLD-024-08 be received; and THAT a copy of Report CLD-024-08 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED - 11 - General Purpose and Administration Committee Minutes September 8, 2008 Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER AWARDS SUMMER COUNCIL BREAK Resolution #GPA-489-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-051-08 be received; and THAT the attached By-law, marked Schedule "B" to Report COD-051-08, authorizing the Mayor and Clerk to enter into the necessary agreement, be approved. CARRIED FINANCE DEPARTMENT FINANCIAL UPDATE AS AT JUNE 30, 2008 Resolution #GPA-490-08 Moved by Councillor Woo, seconded by Councillor Foster THAT Report FND-016-08 be received for information. CARRIED 2009 BUDGET SCHEDULE Resolution #GPA-491-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report FND-017-08 be received for information. CARRIED CREATING JOBS, BUILDING ONTARIO FUNDING Resolution #GPA-492-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report FND-018-08 be received; THAT Council approve the allocation of the Creating Jobs, Building Ontario funding to the following priority projects: -12 - General Purpose and Administration Committee Minutes September 8, 2008 PROJECT DESCRIPTION: COST: Newcastle Fire Hall Reolacement $1,500,000 Darlinoton Soorts Comolex Uoarade 1,500,000 Orono Arena Roof Replacement 310,000 Bowmanville Museum 60,000 Municinal Administrative Centre 46,299 Orono Librarv 50,000 TOTAL $3,466,299 THAT Premier Dalton McGuinty be thanked for providing additional much needed funding to address infrastructure needs; and THAT the Mayor and Clerk be authorized to execute any necessary agreements and/or by-laws to facilitate the receipt of funds. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION - JAISON GIBSON - REGARDING CONSTRUCTIVE FORGIVENESS WITH REGARDS TO SOCIAL CONCERNS Resolution #GPA-493-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the delegation of Mr. Jaison Gibson be received with thanks. CARRIED DELEGATION - RICHARD WARD - REGARDING TAXES AND PROPERTY STANDARDS Resolution #GPA-494-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the delegation of Mr. Richard Ward be received with thanks. CARRIED - 13 - General Purpose and Administration Committee Minutes September 8, 2008 RECYCLING AT SPECIAL EVENTS Resolution #GPA-495-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Staff investigate and report on the opportunity for recycling at special events hosted within our Community. CARRIED OTHER BUSINESS STREET NAME CHANGE - REQUEST FROM LAWSON GAY Resolution #GPA-496-08 Moved by Councillor Foster, seconded by Councillor Novak THAT correspondence dated August 8, 2008 from Lawson Gay, requesting that Maplefield Drive be renamed to Rick Gay Avenue, be referred to staff for consideration; and THAT Staff report back to Committee on the matter with the understanding that all costs associated to this request be the responsibility of Gay Company Limited. CARRIED RENAME RICK GAY PARK Resolution #GPA-497-08 Moved by Councillor Trim, seconded by Councillor Foster THAT staff report to Committee on the feasibility of renaming of the parkette in Courtice from Rick Gay Memorial Park to Rick & Harry Gay Memorial Park. MOTION LOST Resolution #GPA-498-08 Moved by Councillor Novak, seconded by Councillor Trim THAT staff report to Committee on the naming of a park in honour of Harry Gay. MOTION LOST -14 - General Purpose and Administration Committee Minutes September 8, 2008 COMMUNICATIONS APPOINTMENT TO ENERGY FROM WASTE FACILITY SITE LIAISON COMMITTEE CONSIDERATION OF APPLICATIONS RECEIVED AFTER THE DEADLINE Resolution #GPA-499-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the applications for the Region of Durham and York Region Energy From Waste Facility Site Liaison Committee received after the deadline be added to the list of applicants for consideration. MOTION LOST Resolution #GPA-500-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting be "closed" to consider the personal information about identifiable individuals who applied to sit on the Region of Durham and York Region Energy From Waste Facility Site Liaison Committee. CARRIED The meeting resumed in open session at 1:15 p.m APPOINTMENT TO ENERGY FROM WASTE FACILITY SITE LIAISON COMMITTEE Resolution #GPA-501-08 Moved by Councillor Novak, seconded by Councillor Trim THAT Jim Vinson and Cathrine McKeever be appointed to the Region of Durham and York Region Energy From Waste Facility Site Liaison Committee. MOTION LOST (See following motions) Resolution #GPA-502-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Tracey Ali be appointed to the Region of Durham and York Region Energy From Waste Facility Site Liaison Committee. CARRIED -15 - General Purpose and Administration Committee Minutes September 8, 2008 Resolution #GPA-503-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Roger Yates be appointed to the Region of Durham and York Region Energy From Waste Facility Site Liaison Committee. CARRIED Resolution #GPA-504-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Jim Vinson be appointed to the Region of Durham and York Region Energy From Waste Facility Site Liaison Committee. CARRIED Resolution #GPA-505-08 Moved by Councillor Trim, seconded by Councillor Novak THAT Katie Baragar be appointed to the Region of Durham and York Region Energy From Waste Facility Site Liaison Committee. CARRIED ADJOURNMENT Resolution #GPA-506-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 1 :20 p.m. CARRIED /1 . /) tit / ,,~~ [j UTY.""cLE K / - 16 .