HomeMy WebLinkAboutGG Report to Council 2019-06-17� -N n I # I1' 11
General Government Committee
Report to Council
Report to Council Meeting of July 2, 2019
Subject: General Government Committee Meeting of Monday, June 17, 2019
Recommendations:
1. Receive for Information
(a) 8.1
Ralph Walton, Regional Clerk/Director of Legislative Services,
Regarding Nomination to the Credit Valley/Toronto and
Region/Central Lake Ontario Source Protection Committee
(2019-W-33)
(b) 8.2
Minutes of the Ganaraska Region Conservation Authority
dated May 16, 2019
(c) 8.4
Carol Schofield, Manager, Legislative Services/Clerk, Town of
Fort Erie, Regarding Issuance of Cannabis Licenses in
Residentially Zoned Areas
(d) ESD -005-19
Emergency Services Activity Report — Q1 2019
(e) FND-017-19
Financial Update as at March 31, 2019
2. Audrey Andrews, Manager of Strategic Partnerships and Initiatives,
Social Services Department, Region of Durham, and Jason Hunt,
Director of Legal Services, Corporate Services Department, Region of
Durham, Regarding the Access to Justice Hub
That the delegation from Audrey Andrews, Manager of Strategic Partnerships and
Initiatives, Social Services Department, Region of Durham, and Jason Hunt,
Director of Legal Services, Corporate Services Department, Region of Durham,
Regarding Access to Justice Hub; be received with thanks; and
That the delegation from Audrey Andrews, Manager of Strategic Partnerships and
Initiatives, Social Services Department, Region of Durham, and Jason Hunt,
Director of Legal Services, Corporate Services Department, Region of Durham,
Regarding Access to Justice Hub, be referred to Legal Services.
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General Government Committee
Report to Council
3• Sheila Hall, Executive Director, Clarington Board of Trade, Regarding
an Economic Development Update
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
Regarding an Economic Development Update, be received with thanks; and
That Communication Item 8.3, Sheila Hall, Executive Director, Clarington Board of
Trade, Regarding 2019 Q1 KPI Report, be received for information.
4• Darlene Brown, Big Brothers Big Sisters of Clarington, Regarding an
Update
That the delegation of Darlene Brown and Beth Colley, Big Brothers Big Sisters of
Clarington, Regarding an Update, be received with thanks; and
That the request for space from Darlene Brown and Beth Colley, Big Brothers Big
Sisters of Clarington, be referred to staff.
5• Wendy Bracken, Regarding Energy from Waste — Waste Management
Advisory Committee, Deferral of Recommendation C) of Report
#2019 -COW -3
That the Municipal Solicitor be directed to report back on the legal requirements as
it pertains to the EFW-WMAC under the Host Community Agreement and the
proposed expansion of the EFW.
6• Linda J. Laliberte, Chief Administrative Officer/ Secretary- Treasurer,
Ganaraska Region Conservation Authority, Request for Nomination to
the Trent Conservation Coalition Source Protection Committee
That Rob Franklin be nominated to the Trent Conservation Coalition Source
Protection Committee.
7• Proposal to Close and Convey a Portion of a Road Allowance (Given
Road) Situated in Lot 30, Concession 2, Former Township of Clarke
That Report EGD -012-19 be received;
That the application by Tornat Newcastle Limited to acquire portions of the road
allowances of Given Road and McDonald Crescent in Newcastle be approved by
Council to advance to the next steps identified in the road closure and conveyance
process; and
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Ciarftwu General Government Committee
Report to Council
That all interested parties listed in Report EGD -012-19 and any delegations be
advised of Council's decision.
8. Rail Safety Improvement Program Agreement
That Report EGD -015-19 be received;
That the Mayor and Clerk be authorized to execute the funding agreement between
the Government of Canada and the Municipality of Clarington;
That the By-law attached to Report EGD -015-19, as Attachment 2, be approved;
and
That all interested parties listed in Report EGD -015-19 and any delegations be
advised of Council's decision.
9• Cemetery Fees
That Report OPD -006-19 be received;
That the proposed new or revised surcharges for Saturday, Sunday and Statutory
Holiday Interments be approved;
That all other proposed cemetery fees for 2019, as outlined on Attachment 1 of
Report OPD -006-19, be approved;
That all cemetery fees for subsequent years be adjusted using the annual,
November over November, Ontario All -Items Consumer Price Index (CPI) to take
effect each year on January 1; and
That Attachment 1 to Report OPD -006-19, amending by-law to By-law 2012-061,
being a by-law to provide for the maintenance, management, regulation and control
of the cemeteries in the Municipality of Clarington, be approved.
10. Appointment Private Parking Officers
That Report CLD -015-19 be received;
That the draft By-law attached to Report CLD -015-19 (as Attachment 2) be
approved; to appoint Nemesis Security Service, Paragon Security, G4S Canada
and Paladin Security as Private Parking Officers and repeal By-laws formerly
appointing individuals and for site specific private parking enforcement; and
That all interested parties listed in Report CLD -015-19 and any delegations be
advised of Council's decision.
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11. Service Delivery Review for Forestry Services
That Report COD -010-19 be received;
That the proposal received from WSCS Consulting Inc. being the most responsive
bidder meeting all terms, conditions and specifications of RFP2019-1, be awarded
the contract for the provision of consulting services to complete the Service
Delivery Review for Forestry Services;
That the funds required in the amount of $32,797.25 (net HST rebate) be drawn
from the following account:
Admin. Professional Fees (2018 Budget) 100-13-130-00000-7161 $32,797.25
That all interested parties listed in Report COD -010-19 and any delegations be
advised of Council's decision by the Corporate Services Department.
12. GBRRC Roof Refurbishment and SCA Roof /Sealant Replacement
That Report COD -012-19 be received;
That Industrial Roofing Services Limited with a total bid amount of $ 421,468.00
(Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions
and specifications of Tender CL2019-18 be awarded the contract for the GBRRC
Roof Refurbishment and SCA Roof /Sealant Replacement, as required by the
Community Services Department;
That the funds required for this project in the amount of $449,548.00 (Net HST
Rebate) which includes the construction cost of $421,468.00 (Net HST Rebate)
engineering design and testing/inspection be funded by the Municipality from the
approved budget allocations as follows:
GBRRC - Roof
SCA - Roof
SCA - Exterior Window Control Joints
Community Services Capital Reserve
Fund
110-42-421-84256-7401 $250,000
110-42-421-84259-7401 150,000
110-42-421-84259-7401 30,000
518-00-000-00000-7418 19,548
That all interested parties listed in Report COD -012-19 and any delegations be
advised of Council's decision by the Corporate Services Department.
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13. Tax Write -Offs under Section 354(2)(a), 354(4)(a) and 354(4)(b) of the
Municipal Act, 2001
That Report FND-018-19 be received; and
That the Treasurer be authorized, under Section 354(2)(a), 354(4)(a) and 354(4)(b)
of the Municipal Act 2001 to write-off taxes as uncollectible and charge back the
proportionate amounts to the Region of Durham and the Province of Ontario.
14. 2019/2020 Insurance Program
That Report FND-019-19 be received;
That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan
Company for an integrated pooling arrangement that includes integrated insurance
coverages and common self -retention deductible levels for the period July 1, 2019
to June 30, 2020, at an approximate cost to Clarington of $932,094 be confirmed;
and
That the purchase of cyber liability coverage through the Frank Cowan Company at
a cost of $20,000 be confirmed; and
That Staff be directed to commence a competitive bidding process in the market for
municipal general insurance coverage, in accordance with the notification
requirements of the Durham Municipal Insurance Pool.
15. Audit and Accountability Fund
That Report FND-021-19 be received;
That the Mayor and Clerk be authorized to enter into any funding agreements with
the Province of Ontario to facilitate the transfer of funds from the Province of
Ontario; and
That the CAO be authorized, if necessary given the compressed timelines of the
project, to enter into a sole sourcing arrangement with a third party service provider
capable of completing the work.
16. Repeal and Replacement of Lot Maintenance By-law 2003-046
That Report LGL -006-19 be received; and
That the draft By-law attached to Report LGL -006-19 (as Attachment 1) be
approved.
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General Government Committee
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17. Possible Merger of the Museum and Archives Board, Library Board and
Visual Arts Centre
That Report CAO -005-19 be received;
That Council direct staff to establish a joint Museum Library transition committee,
composed of Board members and staff from both organizations;
That the Committee Report back in September, 2019 on a potential merger with the
intention to preserve the Community Museum Operating Grant; and
That the Clarington Library Board, the Clarington Museum and Archives Board and
the Visual Arts Centre be advised of Council's decision.
18. Tax Rebate for Parkview Lodge
That Report CAO -007-19 be received;
That the Region of Durham be advised that the Municipality of Clarington supports
the proposed affordable housing project (Parkview Lodge expansion)
recommended for award by the Region of Durham pursuant to the evaluation of the
Request for Proposals 1060-2018, under the Federal -Provincial Social
Infrastructure Fund — Investment in Affordable Housing Program (SIF-IAH
Program);
That the Region of Durham be advised that the Municipality of Clarington will take
the necessary steps to set the municipal tax rate for the affordable housing project
at the single residential rate for twenty years from the date of building occupancy
for any unit that receives funding under the SIF-IAH Program; and
That all interested parties listed in Report CAO -007-19 and any delegations be
advised of Council's decision.
19. Energy Conservation and Demand Management Plan 2019-2024
That Report CAO -008-19 be received;
That Council endorse the Energy Conservation and Demand Management Plan
2019-2024, as required under Ontario Regulation 507/18 of the Electricity Act,
1998;
That staff be directed to incorporate the energy conservation and greenhouse gas
reduction actions proposed within the Energy Conservation and Demand
Management Plan 2019-2024 into Clarington's Asset Management Plan; and
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Clarington
General Government Committee
Report to Council
That staff be directed to incorporate the principals of energy conservation and
greenhouse gas reductions into the Clarington Climate Action Plan, currently being
developed by municipal staff.
20• Strategic Plan
That Staff provide quarterly updates to Council on the progress of goals outlined in
the Municipality of Clarington's Strategic Plan 2019 — 2022.
21• Regional Garbage
Whereas Clarington Council decided to upload the residential garbage program to
the Region of Durham in 2002, along with the three northern municipalities, to
promote more waste diversion,
And whereas, further to the 2002 resolution, Council also passed an amendment
requesting:
That the Region of Durham undertake a comprehensive education program
across the municipality including commercial, industrial and institutional, to
promote reduce, reuse and recycle initiatives and if the Region cannot
successfully undertake this, that opportunities for the area municipalities be
explored with all related costs being covered by the Region, and
That the Region of Durham report annually to Council on the initiatives of
their Waste Management Program outlining customer satisfaction, waste
diversion initiatives, area municipality updates and level of service;
Now therefore be it resolved that the Municipality of Clarington request a verbal and
written report from the Region of Durham staff regarding the comprehensive
education programs which they have undertaken to promote reduce, reuse and
recycle initiatives in the municipality, across all sectors as per the 2002 resolution,
including how much money was spent on these initiatives.
22. Personnel Matter
That Resolution #CGG-003-19, passed in Closed Session, be ratified.
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