HomeMy WebLinkAbout2019-06-17 MinutesClariiw-n
General Government Committee
Minutes
June 17, 2019
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Minutes of a meeting of the General Government Committee held on Monday, June 17,
2019 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, and Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: A. Allison, T. Cannella (left the meeting at 3:15 PM), R. Maciver
(left the meeting at 3:15 PM), T. Pinn (left the meeting at 3:15 PM),
S. Meredith (left the meeting at 3:15 PM), A. Greentree (left the
meeting at 3:15 PM), F. Horvath (left the meeting at 3:15 PM),
D. Ferguson (left the meeting at 3:15 PM), T. Calhoun (left the
meeting at 3:15 PM), J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Neal asked that a new business item, regarding Personnel Matter regarding
an identifiable individual, be added to the New Business — Consideration section of the
agenda.
Councillor Zwart asked that a new business item, regarding Regional Garbage, be
added to the New Business — Consideration section of the agenda.
Councillor Zwart asked that a new business item, regarding the Strategic Plan, be
added to the New Business — Consideration section of the agenda.
Councillor Anderson asked that a new business item, regarding correspondence from
the Township of Armour, regarding Opposing Bill 115, be added to the Communications
for Direction section of the agenda.
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Clarington
3 Adopt the Agenda
Resolution #GG -377-19
General Government Committee
Minutes
June 17, 2019
Moved by Councillor Jones, seconded by Councillor Neal
That the Agenda for the General Government Committee meeting of June 17, 2019 be
adopted as presented, with the addition of the new business items regarding:
x Personnel Matter
x Regional Garbage
x The Strategic Plan
x Communication Item 9.4 from the Township of Amour, regarding Opposing Bill
115
Carried
4 Declaration of Interest
There were no declarations of interest stated at this meeting.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG -378-19
Moved by Councillor Hooper, seconded by Councillor Zwart
That the minutes of the regular meeting of the General Government Committee meeting
held on May 27, 2019, be approved.
Carried
Alter the Agenda
Resolution #GG -379-19
Moved by Councillor Jones, seconded by Councillor Anderson
That the Agenda be altered to consider Item 19.2, Report CAO -006-19, Cedar Crest
Beach Update at this time.
Carried
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Clarington General Government Committee
Minutes
June 17, 2019
Resolution #GG -380-19
Moved by Councillor Jones, seconded by Councillor Neal
That Report CAO -006-19, Cedar Crest Beach Update, be referred to the Council
meeting of July 2, 2019.
Motion Withdrawn
Resolution #GG -381-19
Moved by Councillor Jones, seconded by Councillor Anderson
That Report CAO -006-19, Cedar Crest Beach Update, be tabled to the Council meeting
of July 2, 2019.
Tabled
Alter the Agenda
Resolution #GG -382-19
Moved by Councillor Jones, seconded by Councillor Anderson
That the Agenda be altered to consider Item 10.1, Presentation from Viano Ciaglia,
Regional Manager, Frank Cowan Company, Regarding The Frank Cowan Home Town
Program., at this time.
Carried
10.1 Viano Ciaglia, Regional Manager, Frank Cowan Company, Regarding The
Frank Cowan Home Town Program
Viano Ciaglia, Regional Manager, Frank Cowan Company, was present regarding The
Frank Cowan Home Town Program. Mr. Ciaglia presented the Committee with $5,000
to purchase sensory equipment and supplies that can be incorporated into future
special events and recreation programs.
Councillor Neal left the meeting at 9:43 AM.
7 Delegations
7.1 Audrey Andrews, Manager of Strategic Partnerships and Initiatives, Social
Services Department, Region of Durham, and Jason Hunt, Director of Legal
Services, Corporate Services Department, Region of Durham, Regarding
the Access to Justice Hub
Audrey Andrews, Manager of Strategic Partnerships and Initiatives, Social Services
Department, Region of Durham, and Jason Hunt, Director of Legal Services, Corporate
Services Department, Region of Durham, were present regarding the Access to Justice
Hub. They made a verbal presentation to accompany an electronic presentation.
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General Government Committee
Minutes
June 17, 2019
Mr. Hunt explained that there are multiple barriers faced by Durham Region residents
including language, low literacy, physical/mental disability, no access to phones or
internet or transportation. He stated that the through a `gap and needs assessment'
and, in collaboration with the Region of Durham and TeachingCity Oshawa (City of
Oshawa), Legal Clinic, Durham College, and itinerant partners the Justice Hub was
created. Mr. Hunt noted that it is first of its kind in Ontario. He explained that the
Justice Hub will provide integrated community service, advocacy, support and financial
empowerment resources to a broad range of residents of Durham Region. Mr. Hunt
stated that the Hub will complement the services of the Durham Community Legal
Clinic. He mentioned that the Justice Hub will help fill the gaps between the areas of
legal, social services, and financial needs. Ms. Andrews outlined the services being
offered and the stakeholders and community partners involved. They concluded the
presentation by advising the Committee that they would be continuing community
outreach, recruiting Board members, finalizing by-laws and their not-for-profit
incorporation status, seeking funding and grants from all available sources, and hiring a
Hub student.
Councillor Neal returned to the meeting at 9:53 AM.
Resolution #GG -383-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That the delegation from Audrey Andrews, Manager of Strategic Partnerships and
Initiatives, Social Services Department, Region of Durham, and Jason Hunt, Director of
Legal Services, Corporate Services Department, Region of Durham, Regarding Access
to Justice Hub; be received with thanks; and
That the delegation from Audrey Andrews, Manager of Strategic Partnerships and
Initiatives, Social Services Department, Region of Durham, and Jason Hunt, Director of
Legal Services, Corporate Services Department, Region of Durham, Regarding Access
to Justice Hub, be referred to Legal Services.
Carried
7.2 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an
Economic Development Update
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present
regarding an Economic Development Update. She made a verbal presentation to
accompany an electronic presentation. Ms. Hall stated that Ontario Power Generation
will have a new Corporate Campus and Headquarters in Clarington Energy Park. She
explained that the creation of this new campus demonstrates leadership in the industry
and will enhance collaboration and innovation. Ms. Hall noted that it will bring over
2000 multi -generational jobs to the Clarington Energy Park with doors expected to open
in 2024. She highlighted the Clarington's energy workforce and the impact it makes and
the creation of jobs. Ms. Hall outlined the amount of job creation expected in the next
24 months in distribution and material handling and life and wellness. She stated that
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Clarington
General Government Committee
Minutes
June 17, 2019
community development impacted by Clarington's new employment includes: transit,
infrastructure, ancillary business and housing. Ms. Hall explained that CBOT has
expanded in the cannabis research and innovation. She provided the Committee with
an update on projects supporting growth in the community. Ms. Hall concluded by
advising the Committee that they will be hosting the Clarington Economic Summit on
November 20, 2019.
Resolution #GG -384-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
Regarding an Economic Development Update, be received with thanks; and
That Communication Item 8.3, Sheila Hall, Executive Director, Clarington Board of
Trade, Regarding 2019 Q1 KPI Report, be received for information.
Carried
7.3 Darlene Brown, Big Brothers Big Sisters of Clarington, Regarding an
Update
Darlene Brown, Big Brothers Big Sisters of Clarington, Beth Colley, Chair, Big Brothers
Big Sisters of Clarington were present regarding an update. They made a verbal
presentation to accompany an electronic presentation. Ms. Brown stated that they are
committed to helping children and youth develop into self-confident, emotionally strong,
and socially responsible adults by providing the highest quality volunteer based
mentoring programs. She noted that they offer a wide array of one-on-one and group
mentorship programs which served 525 Clarington children last year. Ms. Brown
explained that the volunteer mentors provide friendship, support, guidance and
opportunities which many children might not otherwise have and highlighted the
importance of their mentorship. She stated that they serve over 500 children, working
with 19 schools. Ms. Brown explained that there are waiting lists for the traditional
program and the in -school mentoring program. She advised the Committee that they
are at their capacity. Ms. Brown explained they need more physical space and asked if
a municipal building was available. She noted that they are open to collaborations with
other agencies to share resources. Ms. Brown mentioned that they need approximately
2,000 sq. feet, with private meeting rooms, accessibility and location. She noted that
80% of the children served are from Bowmanville. Ms. Brown explained that the
average cost per child is $750. She asked if there is an opportunity for a multiyear
funding program with the Municipality of Clarington. Ms. Brown explained that the
estimated program growth is 2.75% over next 5 years. She concluded her presentation
and offered to answer questions from the Committee.
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Clarington General Government Committee
Minutes
June 17, 2019
Resolution #GG -385-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That the delegation of Darlene Brown and Beth Colley, Big Brothers Big Sisters of
Clarington, Regarding an Update, be received with thanks.
Motion Withdrawn
Resolution #GG -386-19
Moved by Councillor Neal, seconded by Councillor Anderson
That the delegation of Darlene Brown and Beth Colley, Big Brothers Big Sisters of
Clarington, Regarding an Update, be received with thanks; and
That the request for space from Darlene Brown and Beth Colley, Big Brothers Big
Sisters of Clarington, be referred to staff.
Carried
7.4 Dave Mowat, Consultation, Lands and Membership Supervisor for
Mississaugas of Scugog Island First Nation, Regarding Report CSD -007-19,
Land Acknowledgement Statement
Dave Mowat, Consultation, Lands and Membership Supervisor for Mississaugas of
Scugog Island First Nation, was present regarding Report CSD -007-19, Land
Acknowledgement Statement. He made a verbal presentation to accompany an
electronic presentation. Mr. Mowat acknowledged the Diversity Committee's proactive
approach to learn some of the history of First Nation lands and taking the time to visit
the Reserve. He provided a brief history of the Royal Proclamation of 1763. Mr. Mowat
highlighted William Johnson, Superintendent for Indian Affairs' involvement in the
commissioning the creation of The Great Belt of the Covenant Chain in July 1764 and
that this offering was made to renew the relationship with First Nation allies. He stated
that the belt is still used today to remind the Crown of the historic relationship. Mr.
Mowat displayed two maps of The Gunshot Treaty, 1787-1788, where the Municipality
of Clarington is situated. He explained the area includes from the Don River to the
Trent River up to the Oak Ridges Moraine. Mr. Mowat displayed a map of Mississauga
Hunting Grounds from the 1923 Williams Treaties. He provided the Committee with a
history of the Williams Treaties. Mr. Mowat explained that there is a duty to consult and
to be notified by the Crown when any activities could compromise the constitutional
protected rights over the land.
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Clarington
Suspend the Rules
Resolution #GG -387-19
General Government Committee
Minutes
June 17, 2019
Moved by Councillor Anderson, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow the delegation of Dave Mowat to be
extended for an additional five minutes.
Carried
Mr. Mowat continued by advising the Committee that land acknowledgement statement
is 200 years too late and that many municipalities do not have one. He recommended
that the Committee take time to research the history of the land within and in proximity
to our municipal boundaries.
Suspend the Rules
Resolution #GG -388-19
Moved by Councillor Neal, seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the delegation a second time.
Carried
Alter the Agenda
Resolution #GG -389-19
Moved by Councillor Zwart, seconded by Councillor Hooper
That the Agenda be altered to consider Report CSD -007-19, Land Acknowledgement
Statement, at this time.
Carried
14.1 CSD -006-19 Land Acknowledgement Statement
Resolution #GG -390-19
Moved by Councillor Zwart, seconded by Councillor Hooper
That Report CSD -007-19, Land Acknowledgement Statement, be referred to staff to
Report back to the General Government Committee meeting of September 23, 2019.
Carried
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Clarington General Government Committee
Minutes
June 17, 2019
7.5 Sarah Delicate, Regarding Report CAO -006-19, Cedar Crest Beach Update
Sarah Delicate advised the Municipal Clerk's Department, prior to the meeting that she
would be unable to attend as a delegation.
7.6 Bart Hawkins -Kreps, Regarding Report CAO -006-19, Cedar Crest Beach
Update
Bart Hawkins -Kreps advised the Municipal Clerk's Department, prior to the meeting that
he would be unable to attend as a delegation.
7.7 Larry Defosse, Regarding Report CAO -006-19, Cedar Crest Beach Update
Larry Defosse advised the Municipal Clerk's Department, prior to the meeting that he
would be unable to attend as a delegation.
7.8 Wendy Bracken, Regarding Energy from Waste — Waste Management
Advisory Committee, Deferral of Recommendation C) of Report
#2019 -COW -3
Wendy Bracken, was present regarding the Energy from Waste — Waste Management
Advisory Committee (EFW-WMAC), deferral of Recommendation C) of Report #2019 -
COW -3. She made a verbal presentation to accompany an electronic presentation.
Ms. Bracken advised the Committee that the EFW-WMAC requested that Regional
Works Committee defer the decision to commence an Environmental Assessment (EA)
to expand the incinerator until:
x There has been public consultation on the Long -Term Waste Management
Strategy for 2021-2040;
x The EFW-WMAC has had a presentation on Report #2019 -COW -3: Solid Waste
Management Servicing and Finance Study; and
x A report on how the Organics Management project will impact the incinerator has
been considered.
Ms. Bracken highlighted Section 2.1: Community Consultation and Communications of
the Host Community Agreement that states, "Durham shall support the development
and operation of an EFW Site Liaison Committee for the purpose of facilitating input
from the community and the distribution of relevant information in regards to the
construction, operation and monitoring of the EFW facility". She also highlighted the
mandate of the EFW-WMAC. Ms. Bracken stated that, in order to fulfill their advisory
role, the EFW-WMAC Committee and the public must:
x Be provided with relevant information and apprised of major waste
management/incinerator developments in a timely manner and with time to
consider in advance of limiting decisions;
x Be consulted on the recommendation to expand the incinerator before it went to
Council; and
Clarington General Government Committee
Minutes
June 17, 2019
x Though on the agenda of the April 23, 2019 EFW-WMAC, new EFW-WMAC
members were not given a presentation of Report #2019 -COW -3 containing the
DYEC expansion recommendation.
Ms. Bracken mentioned that it was a fair and reasonable request from the EFW-WMAC
to the Regional Works Committee, but they refused to act on the request. She
requested that the Municipality of Clarington:
x Direct Clarington Legal Department review the Host Community Agreement in
light of expansion proposal and with regards to EFW-WMAC legal obligations
x Clarington and all Clarington Regional Council members must make clear written
and verbal statements in support of WMAC resolution
x Clarington must consult with the Clarington community over expansion proposal
Recess
Resolution #GG -391-19
Moved by Councillor Neal, seconded by Councillor Jones
The Committee recessed for their one hour scheduled break as per the Procedural
By-law.
Carried
The meeting reconvened at 1:00 PM with Mayor Foster in the Chair.
Resolution #GG -392-19
Moved by Councillor Neal, seconded by Councillor Zwart
That the Municipal Solicitor be directed to report back on the legal requirements as it
pertains to the EFW-WMAC under the Host Community Agreement and the proposed
expansion of the EFW.
Carried
8 Communications - Receive for Information
8.1 Ralph Walton, Regional Clerk/Director of Legislative Services, Regarding
Nomination to the Credit Valley/Toronto and Region/Central Lake Ontario
Source Protection Committee (2019-W-33)
8.2 Minutes of the Ganaraska Region Conservation Authority dated May 16,
2019
8.4 Carol Schofield, Manager, Legislative Services/Clerk, Town of Fort Erie,
Regarding Issuance of Cannabis Licenses in Residentially Zoned Areas
Clarington- General Government Committee
Minutes
June 17, 2019
8.5 Mary Medeiros, Acting City Clerk, City of Oshawa, Regarding Downed
Elevators and Municipal Response
Resolution #GG -393-19
Moved by Councillor Hooper, seconded by Councillor Jones
That the Communication Items 8.1 to 8.5 be received for information, with the exception
of Correspondence Items 8.1 and 8.5.
Carried
Resolution #GG -394-19
Moved by Councillor Neal, seconded by Councillor Anderson
That the Communications Item 8.1, be received for information.
Carried
Resolution #GG -395-19
Moved by Councillor Neal, seconded by Councillor Jones
That the following City of Oshawa resolution, regarding Downed Elevators and
Municipal Response, be endorsed by the Municipality of Clarington:
That pursuant to Report CORP -19-22 dated February 20, 2019, the Provincial
Government be requested to proclaim into force the remaining elements of Bill 8
related to elevating devices in all building stock.
That pursuant to Report CORP -19-22 dated February 20, 2019, the Provincial
Government be requested to amend the Technical Standards and Safety Act,
2000, as necessary, to:
a) Authorize the Technical Standards and Safety Authority inspectors to
impose timelines to complete repairs/replacements to elevators in
buildings whether subjected to a Technical Standards and Safety Authority
order or not and to impose appropriate penalties if there is a non-
compliance; and
b) Authorize the Technical Standards and Safety Authority inspectors to
impose conditions requiring the owner to provide an alternate mechanical
means of access above the ground floor when a repair to the single
elevator in a building is being undertaken whether such repair is by an
order of the Technical Standards and Safety Authority or not and to
impose penalties if there is a non-compliance.
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Clartw-n
General Government Committee
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June 17, 2019
That pursuant to Report CORP -19-22 dated February 20, 2019, the Provincial
Government be requested to amend the Ontario Building Code to require new
single elevator buildings to provide an alternative mechanical means of access
above the ground floor or consider requiring multi-level buildings to have two
elevators as appropriate and to consult with the building and development
industry during the process.
That a copy of Report CORP -19-22 and the related Council resolution be sent to:
• All Region of Durham Municipalities
• Durham Region Members of Parliament and Members of
Provincial Parliament
• Federation of Canadian Municipalities
• Association of Municipalities of Ontario
• Local Health Integration Network
• Oshawa's Accessibility Advisory Committee
• Durham Regional Accessibility Advisory Committee
• Large Urban Mayor's Caucus of Ontario
• Technical Standards and Safety Authority
• Advocacy Centre for the Elderly
• Federal/Provincial/Territorial Ministers for Seniors
• United Senior Citizens of Ontario
• Oshawa Senior Citizens Centres
• Ministry of Municipal Affairs and Housing
• Ministry of Government and Consumer Services
• The City's Building Industry Liaison Team including Durham
Region Homebuilder's Association and Building Industry and Land
Development Association
• Ontario Building Officials Association
• Ontario Non -Profit Housing Association; and,
That staff continue to investigate the potential of a stand-alone By-law to address
elevating devices in the City of Oshawa."
Motion Withdrawn
Resolution #GG -396-19
Moved by Councillor Neal, seconded by Councillor Jones
That Communication Item 8.5, regarding Downed Elevators and Municipal Response,
be referred to Engineering staff.
Carried
8.3 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding 2019
Q1 KPI Report
Communication Item 8.3 was considered earlier in the meeting during the delegation
portion of the agenda.
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Clarington General Government Committee
Minutes
June 17, 2019
9 Communications — Direction
9.1 Linda J. Laliberte, Chief Administrative Officer / Secretary- Treasurer,
Ganaraska Region Conservation Authority, Request for Nomination to the
Trent Conservation Coalition Source Protection Committee
Resolution #GG -397-19
Moved by Councillor Hooper, seconded by Councillor Neal
That Rob Franklin be nominated to the Trent Conservation Coalition Source Protection
Committee.
Carried
9.2 Basia Radomski, Corporate Communications Officer, Regarding Tourism
Advisory Committee Recommendation Regarding Branding
Resolution #GG -398-19
Moved by Councillor Neal, seconded by Councillor Hooper
That Communication Item 9.2, Tourism Advisory Committee Recommendation
regarding branding, be referred to staff.
Carried
9.3 Heather Ridge, Executive Director and Katherine Warren, Board Chair,
Clarington Museum and Archives Board, Regarding CAO -005-19, Possible
Merger of the Museum and Archives Board, Library Board and Visual Arts
Centre
Resolution #GG -399-19
Moved by Councillor Neal, seconded by Councillor Anderson
That Communication Item 9.3, be referred to the Consideration of Report CAO -005-19,
Possible Merger of the Museum and Archives Board, Library Board and Visual Arts
Centre.
Carried
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Clar-ington- General Government Committee
Minutes
June 17, 2019
9.4 Louise Heintzman, Administrative Assistant, Township of Amour,
Regarding Opposing Bill 115
Resolution #GG -400-19
Moved by Councillor Anderson, seconded by Councillor Neal
That Communication Item 9.4, Louise Heintzman, Adminsitrative Assitant, Township of
Amour, Regarding Opposing Bill 11, be referred to the Council meeting of July 2, 2019.
Carried
10 Presentations
10.1 Viano Ciaglia, Regional Manager, Frank Cowan Company, Regarding the
Frank Cowan Home Town Program
The Presentation from Viano Ciaglia, Regional Manager, Frank Cowan Company,
Regarding the Frank Cowan Home Town Program, was considered earlier in the
meeting during the delegation portion of the agenda.
Councillor Anderson chaired this portion of the meeting.
11 Engineering Services Department
11.1 EGD -012-19 Proposal to Close and Convey a Portion of a Road Allowance
(Given Road) Situated in Lot 30, Concession 2, Former Township of Clarke
Resolution #GG -401-19
Moved by Councillor Zwart, seconded by Councillor Neal
That Report EGD -012-19 be received;
That the application by Tornat Newcastle Limited to acquire portions of the road
allowances of Given Road and McDonald Crescent in Newcastle be approved by
Council to advance to the next steps identified in the road closure and conveyance
process; and
That all interested parties listed in Report EGD -012-19 and any delegations be advised
of Council's decision.
Carried
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Clarington General Government Committee
Minutes
June 17, 2019
11.2 EGD -015-19 Rail Safety Improvement Program Agreement
Resolution #GG -402-19
Moved by Councillor Neal, seconded by Councillor Zwart
That Report EGD -015-19 be received;
That the Mayor and Clerk be authorized to execute the funding agreement between the
Government of Canada and the Municipality of Clarington;
That the By-law attached to Report EGD -015-19, as Attachment 2, be approved; and
That all interested parties listed in Report EGD -015-19 and any delegations be advised
of Council's decision.
Carried
Councillor Hooper chaired this portion of the meeting.
12 Operations Department
12.1 OPD -006-19 Cemetery Fees
Resolution #GG -403-19
Moved by Mayor Foster, seconded by Councillor Jones
That Report OPD -006-19 be received;
That the proposed new or revised surcharges for Saturday, Sunday and Statutory
Holiday Interments be approved;
That all other proposed cemetery fees for 2019, as outlined on Attachment 1 of Report
OPD -006-19, be approved;
That all cemetery fees for subsequent years be adjusted using the annual, November
over November, Ontario All -Items Consumer Price Index (CPI) to take effect each year
on January 1; and
That Attachment 1 to Report OPD -006-19, amending by-law to By-law 2012-061, being
a by-law to provide for the maintenance, management, regulation and control of the
cemeteries in the Municipality of Clarington, be approved.
Carried
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Clarington General Government Committee
Minutes
June 17, 2019
Councillor Zwart chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD -005-19 Emergency Services Activity Report — Q1 2019
Resolution #GG -404-19
Moved by Mayor Foster, seconded by Councillor Anderson
That Report ESD -005-19 be received for information.
Carried
14 Community Services Department
14.1 CSD -007-19 Land Acknowledgement Statement
Report CSD -007-19, Land Acknowledgement Statement was considered earlier in the
meeting during the delegation portion of the agenda.
Councillor Jones chaired this portion of the meeting.
15 Municipal Clerk's Department
15.1 CLD -015-19 Appointment Private Parking Officers
Resolution #GG -405-19
Moved by Councillor Neal, seconded by Mayor Foster
That Report CLD -015-19 be received;
That the draft By-law attached to Report CLD -015-19 (as Attachment 2) be approved; to
appoint Nemesis Security Service, Paragon Security, G4S Canada and Paladin Security
as Private Parking Officers and repeal By-laws formerly appointing individuals and for
site specific private parking enforcement; and
That all interested parties listed in Report CLD -015-19 and any delegations be advised
of Council's decision.
Carried
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Clar-ington
Mayor Foster chaired this portion of the meeting.
16 Corporate Services Department
General Government Committee
Minutes
June 17, 2019
16.1 COD -010-19 Service Delivery Review for Forestry Services
Resolution #GG -406-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That Report COD -010-19 be received;
That the proposal received from WSCS Consulting Inc. being the most responsive
bidder meeting all terms, conditions and specifications of RFP2019-1, be awarded the
contract for the provision of consulting services to complete the Service Delivery Review
for Forestry Services;
That the funds required in the amount of $32,797.25 (net HST rebate) be drawn from
the following account:
Admin. Professional Fees (2018 Budget) 100-13-130-00000-7161 $32,797.25
That all interested parties listed in Report COD -010-19 and any delegations be advised
of Council's decision by the Corporate Services Department.
Carried on the followina recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Mayor Foster
X
16.2 COD -012-19 GBRRC Roof Refurbishment and SCA Roof /Sealant
Replacement
Resolution #GG -407-19
Moved by Councillor Hooper, seconded by Councillor Zwart
That Report COD -012-19 be received;
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Clar-ington-
General Government Committee
Minutes
June 17, 2019
That Industrial Roofing Services Limited with a total bid amount of $ 421,468.00 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2019-18 be awarded the contract for the GBRRC Roof
Refurbishment and SCA Roof /Sealant Replacement, as required by the Community
Services Department;
That the funds required for this project in the amount of $449,548.00 (Net HST Rebate)
which includes the construction cost of $421,468.00 (Net HST Rebate) engineering
design and testing/inspection be funded by the Municipality from the approved budget
allocations as follows:
GBRRC - Roof
SCA - Roof
SCA - Exterior Window Control Joints
Community Services Capital Reserve
Fund
110-42-421-84256-7401 $250,000
110-42-421-84259-7401 150,000
110-42-421-84259-7401 30,000
518-00-000-00000-7418 19,548
That all interested parties listed in Report COD -012-19 and any delegations be advised
of Council's decision by the Corporate Services Department.
Carried Later in the Meeting
Suspend the Rules
Resolution #GG -408-19
Moved by Councillor Neal, seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -406-19 a second time.
Carried
The foregoing Resolution #GG -406-19 was then put to a vote and carried.
17 Finance Department
17.1 FND-017-19 Financial Update as at March 31, 2019
Resolution #GG -409-19
Moved by Councillor Neal, seconded by Councillor Jones
That Report FND-017-19 be received for information.
Carried
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Clartw-n General Government Committee
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June 17, 2019
17.2 FND-018-19 Tax Write -Offs under Section 354(2)(a), 354(4)(a) and 354(4)(b)
of the Municipal Act, 2001
Resolution #GG -410-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That Report FND-018-19 be received; and
That the Treasurer be authorized, under Section 354(2)(a), 354(4)(a) and 354(4)(b) of
the Municipal Act 2001 to write-off taxes as uncollectible and charge back the
proportionate amounts to the Region of Durham and the Province of Ontario.
Carried
17.3 FND-019-19 2019/2020 Insurance Program
Resolution #GG -411-19
Moved by Councillor Neal, seconded by Councillor Jones
That Report FND-019-19 be received;
That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company
for an integrated pooling arrangement that includes integrated insurance coverages and
common self -retention deductible levels for the period July 1, 2019 to June 30, 2020, at
an approximate cost to Clarington of $932,094 be confirmed; and
That the purchase of cyber liability coverage through the Frank Cowan Company at a
cost of $20,000 be confirmed; and
That Staff be directed to commence a competitive bidding process in the market for
municipal general insurance coverage, in accordance with the notification requirements
of the Durham Municipal Insurance Pool.
Carried
17.4 FND-021-19 Audit and Accountability Fund
Resolution #GG -412-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That Report FND-021-19 be received;
That the Mayor and Clerk be authorized to enter into any funding agreements with the
Province of Ontario to facilitate the transfer of funds from the Province of Ontario; and
Clarington
General Government Committee
Minutes
June 17, 2019
That the CAO be authorized, if necessary given the compressed timelines of the project,
to enter into a sole sourcing arrangement with a third party service provider capable of
completing the work.
Carried
18 Solicitor's Department
18.1 LGL -006-19 Repeal and Replacement of Lot Maintenance By-law 2003-046
Resolution #GG -413-19
Moved by Councillor Hooper, seconded by Councillor Neal
That Report LGL -006-19 be received; and
That the draft By-law attached to Report LGL -006-19 (as Attachment 1) be approved.
Carried
19 Chief Administrative Office
19.1 CAO -005-19 Possible Merger of the Museum and Archives Board, Library
Board and Visual Arts Centre
Resolution #GG -414-19
Moved by Councillor Neal, seconded by Councillor Anderson
That Report CAO -005-19 be received;
That Council direct staff to establish a joint Museum Library transition committee,
composed of Board members and staff from both organizations be established;
That the Committee Report back in September, 2019 on a potential merger with the
intention to preserve the Community Museum Operating Grant; and
That the Clarington Library Board, the Clarington Museum and Archives Board and the
Visual Arts Centre be advised of Council's decision.
Carried
19.2 CAO -006-19 Cedar Crest Beach Update
Report CAO -006-19, Cedar Crest Beach Update was considered earlier in the meeting.
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Clarington
19.3 CAO -007-19 Tax Rebate for Parkview Lodge
Resolution #GG -415-19
General Government Committee
Minutes
Moved by Councillor Zwart, seconded by Councillor Hooper
That Report CAO -007-19 be received;
June 17, 2019
That the Region of Durham be advised that the Municipality of Clarington supports the
proposed affordable housing project (Parkview Lodge expansion) recommended for
award by the Region of Durham pursuant to the evaluation of the Request for Proposals
1060-2018, under the Federal -Provincial Social Infrastructure Fund — Investment in
Affordable Housing Program (SIF-IAH Program);
That the Region of Durham be advised that the Municipality of Clarington will take the
necessary steps to set the municipal tax rate for the affordable housing project at the
single residential rate for twenty years from the date of building occupancy for any unit
that receives funding under the SIF-IAH Program; and
That all interested parties listed in Report CAO -007-19 and any delegations be advised
of Council's decision.
Carried
19.4 CAO -008-19 Energy Conservation and Demand Management Plan
2019-2024
Resolution #GG -416-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That Report CAO -008-19 be received;
That Council endorse the Energy Conservation and Demand Management Plan
2019-2024, as required under Ontario Regulation 507/18 of the Electricity Act, 1998;
That Council direct staff to incorporate the energy conservation and greenhouse gas
reduction actions proposed within the Energy Conservation and Demand Management
Plan 2019-2024 into Clarington's Asset Management Plan; and
That Council direct staff to incorporate the principals of energy conservation and
greenhouse gas reductions into the Clarington Climate Action Plan, currently being
developed by municipal staff.
Carried
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Clarington
20 New Business — Consideration
20.1 Strategic Plan
Resolution #GG -417-19
General Government Committee
Minutes
Moved by Councillor Zwart, seconded by Councillor Neal
June 17, 2019
That Staff provide quarterly updates to Council on the progress of goals outlined in the
Municipality of Clarington's Strategic Plan 2019 — 2022.
Carried
20.2 Regional Garbage
Resolution #GG -418-19
Moved by Councillor Zwart, seconded by Councillor Jones
Whereas Clarington Council decided to upload the residential garbage program to the
Region of Durham in 2002, along with the three northern municipalities, to promote
more waste diversion,
And whereas, further to the 2002 resolution, Council also passed an amendment
requesting:
That the Region of Durham undertake a comprehensive education program
across the municipality including commercial, industrial and institutional, to
promote reduce, reuse and recycle initiatives and if the Region cannot
successfully undertake this, that opportunities for the area municipalities be
explored with all related costs being covered by the Region, and
That the Region of Durham report annually to Council on the initiatives of their
Waste Management Program outlining customer satisfaction, waste diversion
initiatives, area municipality updates and level of service;
Now therefore be it resolved that the Municipality of Clarington request a verbal and
written report from the Region of Durham staff regarding the comprehensive education
programs which they have undertaken to promote reduce, reuse and recycle initiatives
in the municipality, across all sectors as per the 2002 resolution, including how much
money was spent on these initiatives.
Carried
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Clarington
20.3 Personnel Matter
Closed Session
Resolution #GG -419-19
General Government Committee
Minutes
June 17, 2019
Moved by Councillor Neal, seconded by Councillor Anderson
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with personnel
matters about an identifiable individual, including municipal or local board employees.
Carried
Rise and Report
The meeting resumed in open session at 3:44 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to
provide direction to staff.
21 Unfinished Business
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG -420-19
Moved by Councillor Hooper, seconded by Councillor Neal
That the meeting adjourn at 3:44 PM.
Carried
Mayor Veuty Clerk
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