HomeMy WebLinkAbout2019-06-10 MinutesClar-ington-
Council
Minutes
June 10, 2019
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Minutes of a regular meeting of Council held on June 10, 2019, at 7:00 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, T. Calhoun, T. Cannella, F. Horvath, R. Maciver, T. Pinn,
L. Reck, M. Seaman, L. Wheller, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Jones led the meeting in a moment of reflection.
3 Declaration of Interest
Councillor Hooper declared a direct interest in Report CSD -006-19 regarding the 2019
Community Event Sponsorship Requests for Newtonville Music in the Park (Application
#S19-11). (Item 24 of the General Government Committee Report)
Councillor Hooper declared a direct interest in Report CSD -006-19 regarding the 2019
Community Event Sponsorship Requests for Newcastle Village Concerts (Application
#S19-12). (Item 23 of the General Government Committee Report)
Councillor Hooper declared a direct interest in Report CSD -006-19 regarding the 2019
Community Event Sponsorship Requests for Concerts in the Park (Application
#S19-13). (Item 25 of the General Government Committee Report)
Councillor Neal declared a direct interest in Report CSD -006-19 regarding the 2019
Community Event Sponsorship Requests for Newcastle's Art Show Inc. (Application
#S19-14). (Item 21 of the General Government Committee Report)
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
Mayor Foster recognized Tim Calhoun, Deputy Fire Chief for his achievement in
becoming a Certified Municipal Manager with the Fire Services enhancement.
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Clarington
Council
Minutes
June 10, 2019
Suspend the Rules
Resolution #C-211-19
Moved by Councillor Hooper, seconded by Councillor Traill
That the Rules of Procedure be suspended to add Doug MacCheyne as a delegation,
Regrading Heroes Banners after Item 6.1.
Carried
5 Adoption of Minutes of Previous Meeting
Resolution #C-212-19
Moved by Councillor Traill, seconded by Councillor Zwart
That the minutes of the regular meeting of the Council held on May 21, 2019, be
approved.
Carried
Suspend the Rules
Resolution #C-213-19
Moved by Councillor Neal, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Councillor Neal to introduce a new
Resolution regarding the Director of Community Services under "Other Business".
Carried
6 Presentations
6.1 2019 Awards of Academic Excellence
Mayor Foster welcomed students, parents and the public to the presentation of the 18tn
Annual "Awards for Academic Excellence". He advised that the program was
developed in 2001 to recognize students from Clarington's local elementary and
secondary schools. Mayor Foster indicated that local elementary and secondary
schools were asked to submit the name of a graduating student who, in their opinion,
has demonstrated academic excellence combined with a commitment to leadership and
community service.
Each student was presented with a personal framed certificate and, as a further
commitment to Council's recognition of local students, secondary students who were
being recognized received a cheque for $100.00 as a bursary to further their
educational pursuits.
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Mayor Foster recognized Noah Hosein, from Clarke High School and Rebecca Pypker,
from Durham Christian High School who could not be present due to conflicting
schedules and who will receive their awards during their graduation ceremony.
Mayor Foster recognized the following elementary students and presented them with a
personal framed certificate:
Yllka Veseli, Courtice Intermediate School
Calem Mason, Courtice North Public School
Madeline Swan, Dr. Emily Stowe Public School
Bryce Gowdy, Dr. Ross Tilley Public School
Ethan Turner, Duke of Cambridge Public School
Lucy Bause, Good Shepherd Elementary School
Elijah Bashir, Harold Longworth Public School
Kathleen Simser, Holy Family Elementary School
Jaylen DaSilva, John M. James Public School
Robin Bick, Knox Christian School
Oliva Meggett, Lydia Trull Public School
Aya Arey, M.J. Hobbs Senior Public School
Ashwijen Vijay, Monsignor Leo Cleary Elementary School
Elliott Bowden, St. Francis of Assisi Elementary School
Sydney Pipe, St. Joseph's Elementary School
Tyler McMaster, St. Mother Teresa Elementary School
Fatima Sualeh, S.T. Worden Public School
Gabriel Headrick, The Pines Senior Public School
Peyton Davey, Vincent Massey School
Lowell Pirie, Waverley Public School
Mayor Foster recognized the following secondary students and presented them with a
personal framed certificate and bursary:
David Locke, from St. Stephens Secondary School
Vivienne Thang, Bowmanville High School
Lindsey Keene, Clarington Central Secondary School
Brianna Goodyear, Courtice Secondary School
Lillie Davis, Holy Trinity Secondary School
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Clar-in on Council
gtMinutes
June 10, 2019
7.1 Doug MacCheyne, Regarding Heroes Banners
Doug MacCheyne was present regarding Heroes Banners. He made a verbal
presentation to accompany an electronic presentation. Mr. MacCheyne introduced
three Bowmanville World War II veterans in attendance. He provided Council with
examples of Veteran Banners in Port Perry, Muskoka, Gravenhurst, Bancroft,
Collingwood, Uxbridge and Whitby. Mr. MacCheyne explained that a Committee was
formed "Clarington Honours our Veterans". He explained that the mission of the
Committee is to pay tribute to our local veterans, deceased veterans and active service
members or veterans who have a family association with the communities of Clarington.
He displayed photos of the three banners produced in Clarington to promote
remembrance in our communities. Mr. MacCheyne stated that the veteran banners
displayed in Clarington will have a connection to Clarington. He noted that each banner
would be sponsored and purchased by a sponsor and installed on lamp posts in early
October and removed after Remembrance Day, repeating the process every year.
Mr. MacCheyne explained that there will be 20 banners located in the downtown
Bowmanville area to start the program, and he hopes to expand to other areas in
Clarington. He advised Council that the costs of the program would include banner
replacement, maintenance, pole hardware, installation and removal of the banners, and
storage. Mr. MacCheyne concluded by asking that Council support the program and
form a partnership for the program to be sustainable.
Resolution #C-214-19
Moved by Councillor Neal, seconded by Councillor Traill
That the delegation of Doug MacCheyne, regarding Heroes Banners, be referred to the
2020 Budget deliberation.
Carried
6.2 Tracey Webster and Amy Burke, Joint Project Managers - Zone Clarington,
regarding Agricultural Land Uses and Environmental Protection
Resolution #C-215-19
Moved by Councillor Neal, seconded by Councillor Traill
That the Presentation from Tracey Webster and Amy Burke, Joint Project Managers -
Zone Clarington, regarding Agricultural Land Uses and Environmental Protection, be
referred to the Planning and Development Committee meeting of June 24, 2019.
Carried
Clarington
Council
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June 10, 2019
7 Delegations
7.1 Doug MacCheyne, Regarding Heroes Banners
The delegation of Doug MacCheyne was considered earlier in the meeting during the
presentation portion of the agenda.
8 Communications — Receive for Information
8.1 Jonathan Jacobs, ADRO Investigator, ADR Chambers, Investigation Report
- Reference Number: MUN-322-0818
8.2 Memo from the Director of Planning Services regarding 26 Concession
Street West, Heritage Designation
Resolution #C-216-19
Moved by Councillor Zwart, seconded by Councillor Traill
That Communication Items 8.1 to 8.2 be received for information.
Carried
9 Communications — Direction
9.1 Tom Jukica, Project Manager, KAPP, Regarding Noise By law Exemption
Request
Resolution #C-217-19
Moved by Councillor Zwart, seconded by Councillor Traill
That the request of Tom Jukica, Project Manager, KAPP, for exemption to the
Municipality's Noise By-law 2007-071 for Road Reconstruction at Regional Road 57
between Concession Road 3 and North of Old Scugog Road from June 15, 2019 to
June 16, 2019, be approved.
Carried
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10
Committee Reports
10.1.1 Museum
Minutes
10.1.2 Heritage
Committee
10.1.3 Diversity
Committee
10.1.4 Newcastle
Arena
Board
10.1.5 Tourism
Advisory
Committee
Council
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June 10, 2019
Minutes of the Clarington Museum and Archives Board dated May 10,
2019
Minutes of the Clarington Heritage Committee dated May 21, 2019
Minutes of the Clarington Diversity Advisory Committee dated April 24
and May 22, 2019
Minutes of the Newcastle Arena Board dated May 14, 2019
Minutes of the Clarington Tourism Advisory Committee dated May 29,
2019
Resolution #C-218-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That Advisory Committee Report Items 10.1.1 and 10.1.5, be approved, with the exception
of 10.1.5.
Carried
10.1.5 Minutes of the Clarington Tourism Advisory Committee dated May 29, 2019
Resolution #C-219-19
Moved by Councillor Neal, seconded by Councillor Hooper
That Advisory Committee Report Item 10.1.5, be approved.
Carried
10.2 General Government Committee Report of May 27, 2019
Resolution #C-220-19
Moved by Councillor Jones, seconded by Councillor Hooper
That the recommendations contained in the General Government Committee Report of
May 27, 2019, be approved, on consent, with the exception of items #1 b, #9, #11, #21,
#23,#24,#25,#32.
Carried
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Item 1 b - Minutes of the Bowmanville Business Improvement Area dated April 9,
2019
Resolution #C-221-19
Moved by Councillor Neal, seconded by Councillor Hooper
That the Minutes of the Bowmanville Business Improvement Area dated April 9, 2019,
be received for information.
Carried
Item 9 - Alexander Harras, Manager of Legislative Service/Acting Clerk, Town of
Ajax, Regarding 2022 Ontario Summer Games Bid
Resolution #C-222-19
Moved by Councillor Hooper, seconded by Councillor Anderson
Whereas Regional Council has endorsed a bid to host the 2022 Ontario Summer
Games; and
Whereas the economic impact for the Region is between $4 million and $6 million and
would generate a lot of sport tourism in the area; and
Whereas the Municipality of Clarington recognizes both the economic benefits as well
as the larger tourism attraction benefits of this bid; and
Whereas the Municipality of Clarington would like to further its tourism goals and
capitalize on large sporting events and opportunities to showcase Clarington.
Now therefore be it resolved:
-That the Council of the Municipality of Clarington endorses the Town of Ajax's
resolution regarding the 2022 Ontario Summer Games in their correspondence
item dated May 23, 2019;
-That the Municipality of Clarington offer Clarington Fields as a potential location
for the field lacrosse portion of the Ontario Summer Games; and
-That staff work with Durham Sport Tourism to investigate the potential of the
Clarington Fields venue to determine if it meets the requirements as set out by
the Ontario Summer Games Organizing Committee.
Carried
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Item #11 - Township of McNab Braeside, Regarding Government of Ontario
E -Learning
Resolution #C-223-19
Moved by Councillor Zwart, seconded by Councillor Traill
That the following resolution of the Township of McNab Braeside, regarding
Government of Ontario E -Learning, be endorsed by the Municipality of Clarington:
Whereas the Government of Ontario is proposing education adjustments;
And whereas the Government of Ontario announced that secondary school
students will be required to take four (4) out of thirty (30) high school credits as
online course;
And whereas thirty (30) credits are required for an Ontario high school diploma,
the government is not providing rural Ontario with the same broadband access
as the rest of the Province;
And whereas throughout much of rural and northern Ontario, broadband service
is lacking, making e -learning impossible, and may set our students up for a two-
tier education system due to the lack of internet access;
And whereas online e -learning will disproportionately affect students with special
needs, who may need more attention from their teachers, and students in low-
income families, who may not have access to a laptop and internet at home to do
their online course work;
Therefore be it resolved that the Township of McNab/Braeside respectfully
requests the Premier of Ontario to reconsider these online courses until rural
Ontario students can be given the same opportunity to access the internet as the
urban students; and
Be it further resolved that this motion be circulated to Ontario Premier Doug Ford,
Minister of Education Lisa M. Thompson, MPP of Renfrew-Nipissing-Pembroke John
Yakabuski, MP for Renfrew-Nipissing-Pembroke Cheryl Gallant, all Municipalities in the
Province of Ontario, AMO, ROMA and School Boards.
Carried
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June 10, 2019
Item 21 — Application #S19-14 from Newcastle's Art Show Inc.
Councillor Neal declared an indirect interest in Report CSD-006-19 regarding the 2019
Community Event Sponsorship Requests for Newcastle's Art Show Inc. (Application
#S19-14) as he is on the Board. Councillor Neal left the room and refrained from
discussion and voting on this matter.
Resolution #C-224-19
Moved by Councillor Zwart, seconded by Councillor Traill
That Sponsorship Application #S19-14, from the Newcastle's Art Show Inc., be
approved in the amount of $1,500.00.
Carried
Councillor Neal returned to the meeting.
Item 23 — Application #S19-12 from Newcastle Village Concerts
Item 24 — Application #S19-11 from Newtonville Music in the Park
Item 25 — Application #S19-13 from Concerts in the Park
Councillor Hooper declared an indirect interest in the Grant Application #S19-11,
#S19-12 and #S19-13, from the Newtonville Music in the Park, Newcastle Village
Concerts and Concerts in the Park as he is a founding member of Concerts in the Park
and still sits on the Board and may be entertainment for the Newtonville Music in the
Park and Newcastle Village Concerts. Councillor Hooper left the room and refrained
from discussion and voting on these matters.
Resolution #C-225-19
Moved by Councillor Neal, seconded by Councillor Anderson
That Sponsorship Application #S19-11 to #S19-13, be approved in the amount of
$1,500.00.
Carried
Councillor Hooper returned to the meeting.
Clar-ington-
Item
32 — Budget Policy
Resolution #C-226-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report FND-002-19 be received; and
Council
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June 10, 2019
That the draft policy entitled "Budget Policy" be adopted, with the following changes:
That Staff report back to a General Government Committee meeting in
September, on the cost of living increase;
That Council, at that time, adopt a budget guideline; and
That the $50,000 reference in Section 5.7 of the proposed Budget Policy, contained in
Report FND-002-19, be deleted.
Carried as Amended
Later in the Meeting
(See following motion(s))
Resolution #C-227-19
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-226-19 be amended by adding the following to the
end of the second paragraph:
"with the following addition to the end of Section 5.5 (ii):
Unless a reduction in salaries expense will result from the expenditure,
other than consulting."
Carried
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Resolution #C-228-19
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-226-19 be amended by adding the following at the
end:
That Staff report back in October 2019 on establishing a Value for Taxpayers
Committee which includes Council Representation.
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Mayor Foster
X
The foregoing Resolution #C-226-19 was then put a vote and carried as amended.
10.3 Planning & Development Committee Report of June 3, 2019
Resolution #C-229-19
Moved by Councillor Neal, seconded by Councillor Traill
That the recommendations contained in the Special Planning & Development
Committee Report of June 3, 2019 be approved, on consent, with the exception of item
#3.
Carried
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Item 3 — Clint Cole, Chair, Enniskillen Environmental Association, Regarding
Groundwater Protection Issues Surrounding the Clarington Transformer Station
Resolution #C-230-19
Moved by Councillor Jones, seconded by Councillor Neal
That Council receive the communication from Clint Cole Chair of the Enniskillen
Environmental Association regarding Groundwater Protection Issues surrounding the
Clarington Transformer Station;
That the Ministry of Environment, Conservation and Parks be requested to
re-establish a Community Liaison Committee to share new information and provide
transparent, public reporting by Hydro One to the community;
That Hydro One be requested to do the following:
a) Extend the existing groundwater monitoring program for private wells beyond
2021;
b) Participate in and facilitate the re-established Community Liaison Committee;
c) Provide replacement wells for residents that have experienced supply and
contamination issues; and
d) Provide additional arm's length professional oversight private well monitoring
which is being done by Hydro One's consultant.
That Staff are to confirm with CLOCA the arrangements for the monitor at well MW5-14
and to clarify the monitoring by the Oak Ridges Moraine Groundwater Program and
G360 drilling of the air rotary well and access to the site.
Carried as Amended
Resolution #C-231-19
Moved by Councillor Jones, seconded by Councillor Neal
That the foregoing Resolution #C-230-19 be amended as follows:
x In Paragraph 3d, insert the words "of the" after the words "professional
oversight"; and
x In Paragraph 4, insert the words "and confirm the Municipality's financial support
for" after the words "to clarify".
Carried
The foregoing Resolution #C-230-19 was then put to a vote and carried as amended
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11 Staff Reports
11.1 Report CLD -014-19 —Request from Board for Municipality to Assume Orono
Cemetery
Resolution #C-232-19
Moved by Councillor Zwart, seconded by Councillor Traill
That Report CLD -014-19 be received;
That, subject to the approval of the Ministry of Consumer Services, the Municipality
dissolve the Orono Cemetery Board and assume all responsibility related to the Orono
Cemetery Board located at 5875 Main Street, Orono, Ontario LOB 1 MO;
That the Mayor and the Clerk be authorized to execute, on behalf of the Municipality, all
documents necessary to give effect to the above recommendation;
That the funding approved in the 2019 Budget for the Orono Cemetery Board grant be
re -allocated for internal operating expenses related to the assumption of the Orono
Cemetery; and
That all interested parties listed in Report CLD -014-19 and any delegations be advised
of Council's decision.
Carried
11.2 Report FND-020-19 - 2019 Federal Gas Tax Funding Top -Up
Resolution #C-233-19
Moved by Councillor Neal, seconded by Councillor Jones
That Report FND-020-19 be received; and
That Council approves the use of the additional $2.2 million in Federal Gas Tax funds
announced by the Government of Canada in 2019 for the following projects:
Lakeshore Road from Riley Road to East Townline
Concession Road 10 from Townline Road to Bowmanville Ave.
Carried Later in the Meeting
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Resolution #C-234-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report FND-020-19, 2019 Federal Gas Tax Funding Top -Up, be referred to the
General Government Committee meeting of June 17, 2019.
Motion Lost
The foregoing Resolution #C-233-19 was then put to a vote and carried.
12 Business Arising from Procedural Notice of Motion
Resolution #C-235-19
Moved by Councillor Zwart, seconded by Councillor Jones
That Resolutions #C-175-19 & C-177-19, setting out the Strategic Priorities for the
Municipality of Clarington, approved at the Special Council meeting of May 1, 2019, be
reconsidered.
Carried
Resolution #C-236-19
Moved by Councillor Zwart, seconded by Councillor Jones
That Council approve the Strategic Priorities A, B, C and D, as drafted by Council during
the March 29, 2019 Strategic Plan Workshop, and as amended during the May 1, 2019
Strategic Plan Workshop, as Councils Goals for the 2019-2022, as follows:
1. Strategic Priorities
A. Engaged Communities
B. Strong Economy
C. Sustainable Infrastructure Growth
D. Legacy Projects
2. Preliminary goals for these priorities were identified by Council as follows:
A. Engaged Communities
A.1. Enhance two-way communication with community
A.2. Establish and develop a unique Clarington brand for promoting our
community
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B. Strong Economy
B.1. Complete the implementation of the Downtown Plans
Council
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June 10, 2019
B.2. Create partnerships in broadband expansion, working towards 100%
connectivity
B.3. Create partnerships to promote investment in infrastructure to make natural
gas more accessible
B.4. Expand our transportation network into commercial and industrial areas
B.5. Explore an economic development strategy/framework in collaboration with
the business community and other stakeholders
C. Sustainable Infrastructure Growth
C.1. Develop an Affordable Housing Policy
C.2. Develop a strategies for infrastructure investments, including employment
lands
D. Legacy Projects
D.1. Clearly articulate our plans for:
a) Courtice waterfront
b) Port Darlington waterfront
D.2. Pursue a final decision from AECL and CNL respecting the disposition of
lands for the Port Granby Nature Reserve
D.3. Develop the concept, financing, project plan and potential construction
schedule for the South Bowmanville Recreation Centre for Council in 2019, for
consideration in the 2020 budget, with a design to follow
DA Articulate a vision of a Performing Arts space
D.5. Make a decision on Camp 30
Carried as Amended
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Resolution #C-237-19
Moved by Councillor Zwart, seconded by Councillor Hooper
That the foregoing Resolution #C-236-19 be amended by adding the following at the
end:
E. Environmental Sustainability
E.1. Advance waste -reduction initiatives by promoting the four R's,
Refuse, Reduce, Reuse and Recycle.
Carried
The foregoing Resolution #C-236-19 was then put to a vote and carried as amended
13 Unfinished Business
There are no Unfinished Business items scheduled for this meeting.
14 By-laws
Resolution #C-238-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That leave be granted to introduce By-laws 2019-039 to 2019-042
14.1 2019-039 Being a by-law to designate the property known for Municipal purposes
as 26 Concession Street West, Bowmanville, Municipality of Clarington
as a property of historic or architectural value or interest under the
Ontario Heritage Act, R. S. O. 1990, Chapter 0.18
(Report PSD -061-18 Approved by Council on July 3, 2018)
14.2 2019-040 Being a by-law to amend By-law 2012-062, a by-law to regulate open-air
burning
(Item 12 of the General Government Committee Report)
14.3 2019-041 Being a by-law to amend the Exotic Animal Bylaw 2012-045
(Item 5 of the General Government Committee Report)
14.4 2019-042 Being a By-law to amend By-law 2014-059 entitled "a By-law to
Regulate Traffic and Parking on Highways, Private Property and
Municipal Property"
(Item 31 of the General Government Committee Report)
That the said by-laws be approved.
Carried
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June 10, 2019
15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
16 Other Business
16.1 Director of Community Services
Resolution #C-239-19
Moved by Councillor Neal, seconded by Councillor Traill
That the Director of Community Services be an acting position pending a review of
department functions, and Report back to General Government Committee.
Carried Later in the Meeting
Closed Session
Resolution #C-240-19
Moved by Councillor Neal, seconded by Councillor Traill
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with personal
matters about an identifiable individual, including municipal or local board employees.
Carried
Rise and Report
The meeting resumed in open session at 8:50 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
The foregoing Resolution #C-237-19 was then put to a vote and carried.
16.2 Councillor Neal asked questions of the CAO regarding electric vehicles and
pooling of Municipality of Clarington vehicles.
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17 Confirming By -Law
Resolution #C-241-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That leave be granted to introduce By-law 2019-043, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held on
the 10th day of June, 2019; and
That the said by-law be approved.
Carried
18 Adjournment
Resolution #C-242-19
Moved by Councillor Anderson, seconded by Councillor Neal
That the meeting adjourn at 8:55 PM.
Carried
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Municipal Clerk