HomeMy WebLinkAboutEGD-035-08
Cl~-!!Jgton
REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
July 7,2008 Resolution #:~ o%,
Date:
Report #: EGD-03S-08
File#:
By-law #:
Subject:
2008 MUNICIPAL ROAD AND BRIDGE INFRASTRUCTURE
PROJECTS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-03S-08 be received;
2. THAT the works listed in the 2008 Municipal Road and Bridge Infrastructure
Projects list contained in Report EGD-03S-08 be endorsed as the Municipality's
highest priority projects in accordance with the 2008 Municipal Road and
Bridge Infrastructure Investment eligibility criteria;
3. THAT this report be forwarded to the Ontario Ministry of Transportation; and
4. THAT the Engineering Services Department proceed to tender and construct
the road improvement works in the fall of 2008.
Respectfully by,
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Reviewed by: Franklin Wu
Chief Administrative Officer
Submitted by: A.S. Cannella
Director of Engineering Services
ASC/Jb
June 26, 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282
Report #EGD-035-05
Page 2
1.0 BACKGROUND
1.1 As announced in the 2008 Budget, the Province of Ontario has implemented a
one time $400 million Municipal Road and Bridge Infrastructure Investment
program to assist with municipal road and bridge capital investment needs
across Ontario. In a letter dated March 31, 2008 (Attachment "1") the Province
advised that the Municipality of Clarington has been approved to receive funds in
the amount of $1 ,913,794 provided that the money will be used in accordance
with the eligibility criteria for the program.
On April 21 ,2008 Council approved the recommendations found within report
FND-010-08 (Attachment "2") which allowed us to proceed in authorizing a
Council resolution to accept the general terms of the program prior to the April
30, 2008 deadline.
The next step in qualifying for this funding was to determine which capital works
projects are Clarington's priorities according to the guidelines of the program and
to ensure that they fit within the $1,913,794.00 budget we have been granted.
Staff from both the Engineering Services Department and the Operations
Department have now collaborated in the review of Clarington's projects so that
we can be ready to proceed when the funding is transferred from the Province on
June 30, 2008.
In accordance with the program criteria we have reviewed our Pavement
Rehabilitation Program data to determine our priorities. Using this data we have
determined that rural roads are our highest priority for funding and if all
conditions are met staff intends to tender and construct the road improvement
works this fall in order to maximize the full value of the investment dollars
received.
Report #EGD-035-05
Page 3
1.2 Clarinaton's Priority Proiects
The projects that we have selected according to the program criteria are as
follows:
1) Concession Road #7, from Vannest Road easterly to Old Scugog Rd.,
including rehabilitation works to bridge structure #99037.
2) Concession Road #6, From Enfield Road to Solina Road.
1.3 Why These Proiects are a Priority
The projects on Concession Road #6 and Concession Road #7 (Attachment 3)
focus on the declining road, bridge and road allowance conditions on roads that
see a large amount of higher speed traffic as east-west routes through
Clarington, ultimately tying into the 407. The projects would include road
rehabilitation on Concession Rd. # 6 and #7 as well as the rehabilitation of
Structure #99037 over the Bowmanville Creek between Holt Road and Old
Scugog Road on Concession Road #7. The total estimated cost of these
projects is $1,915,000.
As Council is aware, there are a number of declining road and bridge structures
in Clarington. The aim is to repair these structures in the most cost effective
manner by making repairs before the structures have degraded to the point
where complete replacement becomes necessary. The type of work we are
proposing includes road rehabilitation of both roads as well as overlaying the
bridge deck on Concession Rd. #7 with latex modified concrete, replacing deck
expansion joints, repairing concrete parapet walls and miscellaneous
components. The work also includes conversion to semi-integral approach slabs
and expanding asphalt with a 50 mm lift of asphalt.
Report #EGD-035-05
Page 4
The road rehabilitation of Concession Road #f3 and Concession Road #7 offers
the benefit of improved road safety and reliability, strategic asset management
and minimal impact to the environment. The bridge works are important because
if a bridge becomes unserviceable it could isolate residents, have public safety
impacts and potentially delay emergency response times. Completed together
these works may prevent delays and major detours that might result from a less
proactive stance towards road, bridge and culvert rehabilitation.
By extending the life cycle of our infrastructure through timely capital
investment, the frequency of complete removal and replacement is reduced
such that impressive savings are achieved through this alone. Furthermore,
improved road and structure conditions will reduce the wear and tear to vehicles,
satisfying taxpayers and reducing exposure to liability.
1.4 Proiect Breakdown and Costs
Concession Rd. #6 From Enfield Rd., easterly to Solina Rd.
$580,000
Concession Rd. #7 From approx. Vannest Rd., easterly to
Old Scugog Rd.
(including bridge structure #99037
$1,335,000
ToW Pnjotlq:fllt;$
,',"',815_
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Report #EGD-035-05
Page 5
2.0 CONCLUSION
The total funding allocated by the Province to the Municipality of Clarington under
the 2008 Municipal Road and Bridge Infrastructure Investment program is
$1,913,794.00. Therefore, based on the project values, condition data,
geographic location and the increasing traffic volumes on both Concession Road
6 and Concession Road 7, it is recommended that we use the Provincial funding
for the above mentioned projects. At the time of writing of this report, the funds
are due to be received at any time along with further reporting and accountability
requirements. However, timing is of the essence to obtain Council approval in
order to not miss the 2008 construction season. The Director of Finance and the
Director of Operations concur with the contents of this report.
Attachments:
Attachment 1 - March 31, 2008 Letter from MTO
Attachment 2 - Report FND-010-08
Attachment 3 - Project area map
I
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Mlnlatry 01
TnInaportat1on
0lIice of the Minister
Ferguson Block, 3rll Floor
77 Wellesley SI. West
Tolllnlo, OntarIo
WA1Z8
416327-9200
www.mlo.gov.on.ca
MAR 3 1 2008
His Worship Jim Abemethy
Mayor
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L1 C 3AB
M1...... .-
1'r1INporta
BuI8lU 1kI mlnlstnt
I!cItIoe Ferguson, 3" 81age
77, rue WelI..1ey ouest
T_ (Ontario)
M7A lZ8
416327-9200
-.mto.gov.on.ca
ATTACHMENT NO.: I.
REPORT NO.: EGD-035-08
Ulti
Ont.to
Dear Mayor Abemethy:
Re: 2008 Municipal Road and Bridge infrastructure Investment
As announced in the 2008 Provincial Budget, I am pleased to advise you that the Municipality of
Clarington has been approved to receive funds in the amount of $1,913,794 towards your
municipal road and bridge capital investment needs.
Addressing municipal road and bridge capital investment needs is an important part of
maintaining and improving the province's transportation networX, economic success and
Ontarians' quality of life. To this end, the approved funds Will be transterred to you by June 30,
2008, at which time the province will also provide details on reporting requirements and other
accountability related requirements. These requirements Will include as a minimum a
description of the types of eligible expenditures for which the funding is intended, and
ftlqubamtlfll ~ ai'lltlllllep(jrofi how-ffiiJUnds'~ii8re used. In addition, the province reserves
audit rights to ensure that funds were used for the purpose intended and to recover funds if it is
determined that they were not used, or will not be used for the intended purpose.
The prOvince also requests the following additional information:
> An authorizing bylaw/council resolution from the Municipality of Clarington which should be
dated no later than April 30, 2008. The bylaw/council resolution should reference:
. That the $1,913,794 allocated to the Municipality of Clarington by the province Will be
used for municipal road and bridge capital investment needs;
. That a final summary report detailing expenditures, use of provincial funding, and
outcomes achieved shall be submitted to the ministry and the ministry may request an
independent audit of the project; and
. Any funds intended for the project that are not used in accordance with rehabilitation of
municipal road and bridge capital investment needs or the terms outlined above wiD be
-loh....... p~
APR 2 lOOt.12
MUNICIPALITY OF CLAAINGTON
FINANCE
1503
ATTACHMENT NO.: t
REPORT NO.: EGD-035-08
C!fJIillgton
REPORT
FINANCE DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday April 14, 2008
Resolution #:
Report #: FND-010-08
File#:
By-law #:
Subject:
2008 MUNICIPAL ROAD AND BRIDGE INFRASTRUCTURE INVESTMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-010-08 be received;
2. THAT the Municipality confirms that the $1,913,794 allocated to the Municipality of
Clarington by the Province of Ontario will be used for municipal road and bridge
capital investments needs;
3. THAT the Municipality agrees to provide.a final summary report detailing
expenditures, use of provincial funding and outcomes received and acknowledges
that the Ministry of Transportation may request an independent audit of the project;
4. THAT the Municipality of Clarington acknowledges that any funds intended for the
project that are not used in accordance with the rehabilitation of municipal roads and
bridge capital investment needs or the terms of the grant funding will be retumed to
the Ministry in accordance with the terms of the grant funding;
5. THAT the Mayor and Clerk be authorized to sign any necessary by-laws to receive
this funding;
6. THAT this report be copied to Jim Bradley, Minister of Transportation; and
7 . THAT Dalton McGuinty, Premier of Ontario, Jim Bradley, Minister of Transportation
and John O'Toole, MPP Durham, be thanked for this much needed funding for
infrastructure for the Municipality of Clarington.
Submitted by:
Nancy -r; ylor, .'A., CA,
Director of Financerrreasurer
'.
ReViewedbC ~-~
Franklin Wu.
Chief Administrative Officer.
NT/hjl
1501
REPORT NO.: FNO..Q10..QS
PAGE 2
BACKGROUND:
1.0 The 2008 Ontario Budget announced that the Province would provide $400
million for municipal roads and bridges capital investment needs outside of
Toronto.
1.1 In a letter dated March 31, 2008 (Attachment "A"), the Municipality of Clarington
received notification that it has been approved to receive funds in the amount of
$1,913,794 towards municipal road and bridge capital investment needs.
1.2 A condition of the funding as outlined in the attached letter includes a council
resolution acknowledging certain conditions; The purpose of this report is to
comply with this request by the April 30, 2008 deadline.
CONCLUSION:
2.0 It is recommended that the general conditions be agreed to by Council in order to
secure the one-time provincial funding. A further report will be forthcoming to
Council to authorize the projects to be undertaken.
Attachments:
Attachment "A" -letter from Ministry ofTransportation
Interested Parties:
Jim Bradley, Minister
Ministry of Transportation
Office of the Minister
Ferguson Block, 3rd Floor
77 Wellesley 51. West
Toronto, Ontario M7A 128
CORPORATION OF THE MUNICIPAlITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVlllE, ONTARIO l1C 3A6 T (905)623-3379 F (905)623-41ii9
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