HomeMy WebLinkAboutCOD-050-08
Cl!Jl-!lJgron
REPORT
CORPORATE SERVICES DEPARTMENT
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE -it-
July 7, 2008 Pes,okdlon fjPA - Lf-St.J--O't;
Meeting:
Report #: COD-050-08
File#_
By-law # ;{ 008- , 41
Subject:
CLARINGTON KIDS INC.
COURTICE COMMUNITY COMPLEX LEASE SPACE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-050-08 be received;
2. THAT the Manager of Purchasing be authorized to proceed with the formal negotiations
of a new lease agreement with Clarington Kids Inc., for the lease of space in the
Courtice Community Complex for the term of September 15, 2008 to September 14,
2013;
3. THAT the Mayor and Clerk be authorized to execute the lease agreement in a form
satisfactory to the Municipal Solicitor; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to
execute the proposed Lease Agreement with the Clarington Kids Inc. be forwarded to
Council for approv .
Submitted by:
Reviewed b'~ t eo..e...9 <; C-.sl.
~nklin Wu,
Chief Administrative Officer
Marano, H.B.Sc., C.M.O.
Director of Corporate Services
MMI\JBlkm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-050-08
PAGE 2
1. BACKGROUND AND COMMENT
1.2 The existing lease for Clarington Kids Inc. for space located at the Courtice Community
Complex, Courtice, Ontario expires September 14,2008.
1.3 On May 29, 2008 the Clarington Kids Inc. notified the Municipality that they wish to
renew the lease for a five year term. Discussions with the owner, Clarington Kids Inc.
have covered terms, conditions and formula for calculating the starting lease rate and
providing for inflationary increases during the term of the agreement. For information,
the current lease rate is $14.54 per square foot, plus GST. Included in the discussion
was the reduction in the amount of space required for the Day Care. In this instance the
Baby-sitting room will revert to the Complex for its own use thereby reducing the square
footage used by Clarington Kids from 5803 to 5556 square feet.
2. CONCLUSION
2.1 In order to proceed a new agreement will be required to cover the lease rates, the terms
and the duration. Although the lease rate not has been agreed to, a formula has been
agreed upon for the rate adjustment, (current rate per square foot plus CPI Ontario for
the month of July). Under the circumstances, it is also recommended that the agreement
be reviewed by the Municipality's solicitor. Once a final lease has been prepared and
approved by all parties including the Municipality's Solicitor, the agreement will be
provided for execution by the Mayor and Clerk.
2.2 When considering the request for a lease extension the tenants past performance has
been taken into account and comments are provided in the attached confidential
memorandum.
3. INPUT FROM OTHER SOURCES
3.1 This report has been reviewed for recommendation by the Purchasing Manager with the
appropriate departments and circulated as follows for:
Concurrence: Director of Community Services
Attachments:
Attachment 1 - Schedule "A", By-law
2 - Schedule "B", Confidential Memorandum
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON
BY-LAW 2008-
Being a By-law to authorize an agreement between the
Corporation of the Municipality of Clarington and Clarington
Kids Inc., Courtice, Ontario, to enter into agreement for the
lease space at Courtice Community Complex, 2950 Courtice
Road North, Courtice, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Clarington Kids Inc., Courtice, Ontario, and said Corporation;
and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2008.
By-law read a third time and finally passed this
day of
,2008.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk