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HomeMy WebLinkAboutCOD-045-08 ClaLe II utuling /;!.!]glJJ REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Reso\\A-tl C'T0 -:#~fA-tryq - ~ Date: Monday, July 7,2008 Report #: COD-045-08 File#_ By-law # Subject: SUPPLIER INFORMATION NIGHT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-045-08 be received for information; and 2. THAT future Supplier Information Nights be scheduled and presented at least once during each term of Council. Submitted by: arie Marano, H.B.Sc., C.M.O. Director of Corporate Services Reviewed by: ()~~ Franklin Wu, Chief Administrative Officer MM\JBDlkm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 REPORT NO.: COD-045-08 PAGE 2 BACKGROUND AND COMMENT On April 16, 2008 a memo with attached agenda was distributed to the Mayor and Members of Council advising of the Municipality of Clarington's 5th Supplier Information Night to be held on May 27th, 2008. This year's event attracted approximately 60 participants and included presentations from the Municipality of Clarington Purchasing Division, Finance and Community Services Departments, the Clarington Public Library, the Durham Purchasing Co-operative and Kawartha Pineridge District School Board. The evening provided an opportunity for staff to address vendors and potential vendors on topics such as municipal processes used to acquire goods and services and the respective dollar limits, changes in on-line access to bid documents and invoicing requirements for effective payment of invoices. Presentations were also made on the status of the Newcastle Recreation Complex and the Newcastle Branch Library projects and the bidding opportunities associated with each project. In addition to the above, representatives from the City of Oshawa, the Region of Durham, Kawartha-Pineridge District School Board and the Durham Purchasing Cooperative were on hand with display booths to answer any questions from Clarington vendors interested in doing business with agencies outside the Clarington borders. The Clarington Public Library and the Purchasing Division also had display booths staffed by representatives to answer any questions, provide handouts on doing business with the agencies and Vendor Application forms. The event was well received with positive feedback being received. It is proposed that the Supplier Information Night continue to be held but the frequency be changed and the event be held once during the term of Council. In addition, the Purchasing Division staff will participate in Supplier Information Nights hosted by the Durham Purchasing Co-operative. Attachments: Attachment 1 - April 16th memo with Agenda Cl!!!:mglOn MEMO ATTACHMENT 1 TO: Mayor and Members of Council FROM: Jerry D. Barber, C.P.P.O., Purchasing Manager DATE: April 16, 2008 RE: SUPPLIER INFORMATION NIGHT For information purposes, please find attached a copy of the Agenda for the "Supplier Information Night" to be held on Tuesday, May 27,2008 at the Garnet B. Rickard Recreation Complex. I have also attached a copy of the advertisement, which will appear in our local newspapers and on our web site. Should you have any questions regarding this event, please give me a call at extension 402. Yours truly, Jerry D. Barber, C.P.P.O. Purchasing Manager JB/km CC: Marie Marano, H.B.Sc., C.M.O., Director of Corporate Services Franklin Wu, Chief Administrative Officer Administrative Assistants CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 C!!JJillgton SUPPLIER INFORMATION NIGHT GARNET B. RICKARD RECREATION COMPLEX 2440 KING STREET WEST, BOWMANVILLE, aNT 905-623-5728 MAY 27,2008 AGENDA ATTACHMENT 1 SPEAKER TOPIC 7:00 pm - 7:05 pm Councillor Ron Hooper . Welcome from Mayor's Office 7:05 pm - 7:20 pm Jerry D. Barber, C.P.P.O. . Introduction Purchasing Manager . 2008 Capital Projects Municipality of Clarington . Demonstration of On-line tenders 7:20 pm - 7:25 pm Debra White-Hassell . Bid Opportunities Kawartha Pineridge District School Board 7:25 pm - 7:30 pm George Acorn, Facilities Manager . Update on Newcastle District Recreation Complex 7:30 pm - 7:40 pm Edith Hopkins, Chief Executive . Selling goods and services to Officer, Clarington Public Library Clarington Public Library 7:40 pm - 7:55 pm Bruce Taylor, Corporate Safety & . Health & Safety Policy Project Manager Introduction 7:55 pm - 8:05 pm Rosalie Brent, Manager of . Helpful tips to streamline Accounting Services, Finance processing of invoices Department 8:05 pm - 8:15 pm Dave Lyon, C.P.P.B., Chair -Durham . Durham Purchasing Co- Purchasing Co-operative operative - Background & Bidding Opportunities 8:15 pm - 8:45 pm Bruce Taylor, Corporate Safety & . Pandemic Preparedness Project Manager 8:45 pm - 9:00 pm Jerry D. Barber, C.PP.O. . Bidder Registration Purchasing Manager . Closing Remarks I Questions Municipality of Clarington . Draw for Door Prizes EVERYONE WELCOME TO ATTEND.