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HomeMy WebLinkAbout07/12/2002 . . . " '- ~ MUNICIPALITY OF CLARINGTON Special Council Minutes July 12, 2002 PRAYER ROLL CALL Present Were: Absent: Also Present: Minutes of a special meeting of Council held on July 12, 2002, at 9:30 a.m., in the Council Chambers. Councillor Schell lead the meeting in prayer. Mayor J. Mutton Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor D. MacArthur (on vacation) Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella (until 1 0:25 a.m.) Director of Community Services, J. Caruana (until 10:25 a.m.) Solicitor, D. Hefferon Prevention/Communications Manager, W, Hesson (until 10:25 a.m.) Director, Corporate Services, M. Marano Development and Review Manager, L. Taylor (until 10:25 a.m.) Director, Finance/Treasurer, N. Taylor (until 10:25 a.m.) Deputy Clerk, M. Knight Stanley DISCLOSURES OF PECUNIARY INTEREST DELEGATIONS There were no disclosures of pecuniary interest stated at this meeting. S. Worden, 1592 Prestonvale Road, Courtice, L 1 E 2N8, advised prior to the meeting that he would not be in attendance, however he requested that he be kept informed of the process. : ," . . . Special Council Minutes -2- July 12, 2002 DELEGATIONS PUBLIC MEETING Resolution #C-415-02 Moved by Councillor Trim, seconded by Councillor Schell THAT the delegations of George Van Dyk and Pauline Storks, Veridian Corporation Limited pertaining to a legal matter, be referred to the end of the agenda to be heard at a "closed" meeting. "CARRIED" Pursuant to the Planning Act, the Council of the Municipality of Clarington is holding a Public Meeting for the following application: (a) Rezoning Application Applicant: Denise Gerritt Report PSD-077-02 The Planning Services Department sent public notice for the rezoning application by first class mail on or before June 21, 2002 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. Public notices were also posted on the property in question. (a) Report PSD-077-02 - Rezoning Application - The purpose and effect of the application is to permit the development of a crisis care facility within the existing dwelling unit. Mavis Carlton, Chairman, Local Architectural Advisory Committee, 119 Cove Road, Bowmanville, L 1 C 3K3, expressed a concern pertaining to alterations being made to the house and requested that the integrity of the architecture of the house be retained including the stained glass windows. Mike Fagan, 117 Queen Street, Bowmanville, L 1 C 1 M7, expressed a concern pertaining to the existing crime in the area of his residence and adjacent properties as well as Rotary Park. In speaking to neighbours of Bethesda House, he was told that people have sometimes peeked into their windows and he also expressed a great concern of what will happen to this house if the government stops funding. : ~. . . . Special Council Minutes PUBLIC MEETING -3- July 12, 2002 Linda Carder, 35 Brown Street, Bowmanville, L 1 C 2R2, advised that she has been residing at her address for three years and that, due to the heavy foot traffic in the area, she is constantly picking up garbage on her property. Although she fully supports a crisis facility, she feels that this is not the appropriate location, especially in view of the fact that there are no sidewalks on this side of the road. Ken Lynch, 120 Queen Street, Bowmanville, L 1 C 1 M8, noted that this is already a very busy traffic area and expressed concern as to whether the facility will provide adequate parking. Dan McLean, 135 Queen Street, Bowmanville, L 1 C 1 M7, questioned where delivery trucks will park. Linda Tyndall, 200 Williams Point Road, Nestleton, advised that she is a member of the Board of Directors and assured the residents that the integrity of the house will be maintained and that alterations will be kept to a minimum. Sharon Woods, 1588 Highway 2, Courtice, L 1 E 2R6, informed Council that she is a member of staff and that the existing facility had 15 beds. Boys over the age of 16 are not allowed at this facility. She noted that the neighbours of the previous facility were very supportive and hopes to work in cooperation with the neighbours of the new facility if this project is approved. Denise Gerrits, Vice Chair and Robert Burke, Chair of the Bethesda Board, were present to advise that a new shelter for women in crisis is desperately needed. Mr. Burke noted the following points: . The present shelter has been closed and the Board has been in search of a new facility for months; The front and side fac;ades of the building will be preserved and the front entrance will not be used; All parking will be located at the rear of the property and traffic will be allowed through a remote controlled gate; Because of serious problems with vandalism being experienced in the area as well as Rotary Park, it is proposed that the premises and driveway will be monitored with live monitoring 24 hours per day; . . . " ." . . . Special Council Minutes PUBLIC MEETING REPORTS Report #1 Report #2 -4- July 12, 2002 . Video cameras with live access to Rotary Park will be installed and the members of the Board hope to work in conjunction with the municipality to resolve the vandalism problem; . The Board met with the Ministry a couple of days ago and the Board has a firm commitment of ongoing funding by the Province with no expectation that it will be withdrawn; . Delivery trucks are not anticipated as staff do the shopping themselves; and . The facility will be able to handle 15 women in crisis who do not have cars and therefore the occupants of the shelter will not be using the school parking area. Resolution #C-416-02 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report PSD-077-02 be received; THAT the rezoning application, submitted by Denise Gerrits, be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and THAT all interested parties listed in Report PSD-077-02 and any delegation be advised of Council's decision. "CARRIED" Resolution #C-417 -02 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report PSD-078-02 be received; THAT Amendment No. 29 to redesignate a portion of Prestonvale Road from Local Road to Collector Road be approved; THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-078-02; and ; ~. . . . Special Council Minutes July 12, 2002 -5- REPORTS THAT all interested parties listed in Report PSD-078-02 and any delegations be advised of Council's decision. "CARRIED" Report #3 Resolution #C-418-02 Moved by Councillor Trim, seconded by Councillor Schell THAT Report PSD-079-02 be received; THAT Council pass the by-law attached to Report PSD-079-02 to authorize the Mayor and Clerk, on behalf of the Municipality, to enter into an Agreement with 618709 Ontario Inc. respecting the transfer in escrow of lands required for the portion of the future Trulls Road widening shown as Part 1 on Reference Plan 40R-21257 subject to the conditions in Section 1.5 of Report PSD-079-02; and THAT all interested parties listed in Report PSD-079-02 and any delegations be advised of Council's decision. "CARRIED" Report #4 Resolution #C-419-02 Moved by Councillor Rowe, seconded by Councillor Schell THAT Report COD-036-02 be received; THAT Maple Engineering & Construction Canada Ltd., Brampton, Ontario, with a total amended bid in the amount of $9,806,858.60 (Plus G.S.T), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2002-23, be awarded the contract for South Courtice Community Park as required by the Community Services Department; THAT the total funds required in the amount of $10,066,858.60 ($9,806,858.60 tender + $50,000.00 Hydro Services + $210,000.00 project contingency) be drawn from Account #7602-00000-0501; .. TO . . . Special Council Minutes July 12, 2002 - 6- REPORTS THAT the Director of Finance/Treasurer be authorized to make application to the Region of Durham for a debenture in the amount of $12,000,000.00 plus debenture costs (includes development charges component of the total construction costs as well as land acquisition) to be financed from future Development charges; and THAT the by-law marked Schedule "A" attached to Report COD-036-02, authorizing the Mayor and Clerk to execute the agreement be approved. "CARRIED ON THE FOLLOWING RECORDED VOTE" Recorded Vote Council Member Yea Nay Declaration of Pecuniary Interest Absent Councillor MacArthur Councillor Ping Ie X Councillor Robinson X Councillor Rowe X Councillor Schell X Councillor Trim X Mayor Mutton X X Report #5 Resolution #C-420-02 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report COD-037-02 be received; THAT Trisan Construction, Schomberg, Ontario, with a total amended bid in the amount of $235,701.37 ($282,928.80 less Waterfront Trail $47,227.13) (including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2002-21, be awarded the contract for the Sidewalk Construction - Various Locations, as required by the Engineering Services Department; THAT the Waterfront Trail, be dropped from the Tender and that the work be completed by the Municipality of Clarington Operations Staff; ,_. .- . . . Special Council Minutes July 12, 2002 - 7- REPORTS THAT funds required in the amount of $223,000.00 ($293,600.00 total funds less $47,600.00 Waterfront Trail, less $30,500.00 Development Charges, plus $7,500.00 total levy surplus net $23,000.00 additional funding requirement, including G.S.T. and contingencies) be drawn from the Engineering Services Department Capital Budget Account #7204-02002-0261 and #7204-02001-0261 ; THAT the remaining funds in the approximate amount of $30,500.00 be provided from the Development Charges Reserve Fund; and THAT the by-law marked Schedule "A" attached to Report COD-037-02, authorizing the Mayor and Clerk to execute the agreement be approved. "CARRIED" Resolution #C-421-02 Moved by Councillor Schell, seconded by Councillor Rowe THAT Council recess for 10 minutes and reconvene at a "closed" meeting to hear the delegations of George Van Dyk and Pauline Storks pertaining to a legal matter. "CARRIED" The meeting reconvened as a "closed" meeting at 10:35 a.m. Resolution #C-422-02 Moved by Councillor Ping Ie, seconded by Councillor Rowe THAT the actions taken at the "closed" meeting be ratified. "CARRIED" "-- ~ ... . . . Special Council Minutes July 12, 2002 - 8 - BY-LAWS Resolution #C-423-02 Moved by Councillor Robinson, seconded by CouncillorPingle THAT leave be granted to introduce By-laws 2002-123 to 2002-127 inclusive, and that the said by-laws be now read a first and second time. "CARRIED" Resolution #C-424-02 Moved by Councillor Robinson, seconded by Councillor Pingle THAT the third and final reading of By-laws 2002-123 to 2002-127 be approved. 2002-123 being a by-law to adopt Amendment No. 29 to the Clarington Official Plan 2002-124 being a by-law to authorize the making of an Agreement with 618709 Ontario Inc. providing for a transfer in escrow of lands required for a road widening on Trulls Road described as Part 1 on Reference Plan 40R-21258 2002-125 being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Maple Engineering and Construction Canada Ltd., Brampton, Ontario, to enter into an agreement for the construction of South Courtice Community Park 2002-126 being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Trisan Construction, Shomberg, for the Sidewalk Construction - Various Locations within the Municipality of Clarington 2002-127 being a by-law to authorize entering into an Agreement with Telus Mobility and with Williams Communications "CARRIED" . . . "'." ---. ,...-' Special Council Minutes OTHER BUSINESS CONFIRMING BY-LAW ADJOURNMENT -9- July 12, 2002 Councillor Pingle expressed a strong objection to the Regional taxpayers donating $7.5 million towards the new Cancer Research Centre in Oshawa. She noted that taxpayers should at least get a tax receipt. Resolution #C-425-02 Moved by Councillor Robinson, seconded by Councillor Pingle THAT leave be granted to introduce By-law 2002-128 being a by-law to confirm the proceedings of the Special Council of the Municipality of Clarington at this special meeting held on the 12th day of July 2002, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-426-02 Moved by Councillor Robinson, seconded by Councillor Pingle THAT the third and final reading of By-law 2002-128 be approved. "CARRIED" Resolution #C-427-02 Moved by Councillor Rowe, seconded by Councillor Trim THAT the meeting adjourn at 11 :20 a.m. "CARRIED"