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MUNICIPALITY OF CLARINGTON
Special Council Minutes
July 12, 2002
PRAYER
ROLL CALL
Present Were:
Absent:
Also Present:
Minutes of a special meeting of Council
held on July 12, 2002, at 9:30 a.m.,
in the Council Chambers.
Councillor Schell lead the meeting in prayer.
Mayor J. Mutton
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Councillor D. MacArthur (on vacation)
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella (until 1 0:25 a.m.)
Director of Community Services, J. Caruana (until 10:25 a.m.)
Solicitor, D. Hefferon
Prevention/Communications Manager, W, Hesson (until 10:25 a.m.)
Director, Corporate Services, M. Marano
Development and Review Manager, L. Taylor (until 10:25 a.m.)
Director, Finance/Treasurer, N. Taylor (until 10:25 a.m.)
Deputy Clerk, M. Knight Stanley
DISCLOSURES OF PECUNIARY INTEREST
DELEGATIONS
There were no disclosures of pecuniary interest stated at this
meeting.
S. Worden, 1592 Prestonvale Road, Courtice, L 1 E 2N8, advised
prior to the meeting that he would not be in attendance, however he
requested that he be kept informed of the process.
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Special Council Minutes
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July 12, 2002
DELEGATIONS
PUBLIC MEETING
Resolution #C-415-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT the delegations of George Van Dyk and Pauline Storks,
Veridian Corporation Limited pertaining to a legal matter, be
referred to the end of the agenda to be heard at a "closed" meeting.
"CARRIED"
Pursuant to the Planning Act, the Council of the Municipality of
Clarington is holding a Public Meeting for the following application:
(a) Rezoning Application
Applicant: Denise Gerritt
Report PSD-077-02
The Planning Services Department sent public notice for the
rezoning application by first class mail on or before June 21, 2002
to all property owners within 120 metres of the subject property in
accordance with the latest municipal assessment record. Public
notices were also posted on the property in question.
(a) Report PSD-077-02 - Rezoning Application - The purpose
and effect of the application is to permit the development of
a crisis care facility within the existing dwelling unit.
Mavis Carlton, Chairman, Local Architectural Advisory Committee,
119 Cove Road, Bowmanville, L 1 C 3K3, expressed a concern
pertaining to alterations being made to the house and requested
that the integrity of the architecture of the house be retained
including the stained glass windows.
Mike Fagan, 117 Queen Street, Bowmanville, L 1 C 1 M7, expressed
a concern pertaining to the existing crime in the area of his
residence and adjacent properties as well as Rotary Park. In
speaking to neighbours of Bethesda House, he was told that people
have sometimes peeked into their windows and he also expressed
a great concern of what will happen to this house if the government
stops funding.
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Special Council Minutes
PUBLIC MEETING
-3-
July 12, 2002
Linda Carder, 35 Brown Street, Bowmanville, L 1 C 2R2, advised
that she has been residing at her address for three years and that,
due to the heavy foot traffic in the area, she is constantly picking up
garbage on her property. Although she fully supports a crisis
facility, she feels that this is not the appropriate location, especially
in view of the fact that there are no sidewalks on this side of the
road.
Ken Lynch, 120 Queen Street, Bowmanville, L 1 C 1 M8, noted that
this is already a very busy traffic area and expressed concern as to
whether the facility will provide adequate parking.
Dan McLean, 135 Queen Street, Bowmanville, L 1 C 1 M7,
questioned where delivery trucks will park.
Linda Tyndall, 200 Williams Point Road, Nestleton, advised that
she is a member of the Board of Directors and assured the
residents that the integrity of the house will be maintained and that
alterations will be kept to a minimum.
Sharon Woods, 1588 Highway 2, Courtice, L 1 E 2R6, informed
Council that she is a member of staff and that the existing facility
had 15 beds. Boys over the age of 16 are not allowed at this
facility. She noted that the neighbours of the previous facility were
very supportive and hopes to work in cooperation with the
neighbours of the new facility if this project is approved.
Denise Gerrits, Vice Chair and Robert Burke, Chair of the Bethesda
Board, were present to advise that a new shelter for women in
crisis is desperately needed. Mr. Burke noted the following points:
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The present shelter has been closed and the Board has
been in search of a new facility for months;
The front and side fac;ades of the building will be preserved
and the front entrance will not be used;
All parking will be located at the rear of the property and
traffic will be allowed through a remote controlled gate;
Because of serious problems with vandalism being
experienced in the area as well as Rotary Park, it is
proposed that the premises and driveway will be monitored
with live monitoring 24 hours per day;
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Special Council Minutes
PUBLIC MEETING
REPORTS
Report #1
Report #2
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July 12, 2002
. Video cameras with live access to Rotary Park will be
installed and the members of the Board hope to work in
conjunction with the municipality to resolve the vandalism
problem;
. The Board met with the Ministry a couple of days ago and
the Board has a firm commitment of ongoing funding by the
Province with no expectation that it will be withdrawn;
. Delivery trucks are not anticipated as staff do the shopping
themselves; and
. The facility will be able to handle 15 women in crisis who do
not have cars and therefore the occupants of the shelter will
not be using the school parking area.
Resolution #C-416-02
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT Report PSD-077-02 be received;
THAT the rezoning application, submitted by Denise Gerrits, be
referred back to Staff for further processing and preparation of a
subsequent report pending receipt of all outstanding comments;
and
THAT all interested parties listed in Report PSD-077-02 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #C-417 -02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report PSD-078-02 be received;
THAT Amendment No. 29 to redesignate a portion of Prestonvale
Road from Local Road to Collector Road be approved;
THAT the Region of Durham Planning Department be forwarded a
copy of Report PSD-078-02; and
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Special Council Minutes
July 12, 2002
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REPORTS
THAT all interested parties listed in Report PSD-078-02 and any
delegations be advised of Council's decision.
"CARRIED"
Report #3
Resolution #C-418-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report PSD-079-02 be received;
THAT Council pass the by-law attached to Report PSD-079-02 to
authorize the Mayor and Clerk, on behalf of the Municipality, to
enter into an Agreement with 618709 Ontario Inc. respecting the
transfer in escrow of lands required for the portion of the future
Trulls Road widening shown as Part 1 on Reference Plan
40R-21257 subject to the conditions in Section 1.5 of Report
PSD-079-02; and
THAT all interested parties listed in Report PSD-079-02 and any
delegations be advised of Council's decision.
"CARRIED"
Report #4
Resolution #C-419-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report COD-036-02 be received;
THAT Maple Engineering & Construction Canada Ltd., Brampton,
Ontario, with a total amended bid in the amount of $9,806,858.60
(Plus G.S.T), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2002-23, be awarded the
contract for South Courtice Community Park as required by the
Community Services Department;
THAT the total funds required in the amount of $10,066,858.60
($9,806,858.60 tender + $50,000.00 Hydro Services + $210,000.00
project contingency) be drawn from Account #7602-00000-0501;
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Special Council Minutes
July 12, 2002
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REPORTS
THAT the Director of Finance/Treasurer be authorized to make
application to the Region of Durham for a debenture in the amount
of $12,000,000.00 plus debenture costs (includes development
charges component of the total construction costs as well as land
acquisition) to be financed from future Development charges; and
THAT the by-law marked Schedule "A" attached to Report
COD-036-02, authorizing the Mayor and Clerk to execute the
agreement be approved.
"CARRIED ON THE FOLLOWING
RECORDED VOTE"
Recorded Vote
Council Member
Yea Nay
Declaration of
Pecuniary
Interest Absent
Councillor MacArthur
Councillor Ping Ie X
Councillor Robinson X
Councillor Rowe X
Councillor Schell X
Councillor Trim X
Mayor Mutton X
X
Report #5
Resolution #C-420-02
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT Report COD-037-02 be received;
THAT Trisan Construction, Schomberg, Ontario, with a total
amended bid in the amount of $235,701.37 ($282,928.80 less
Waterfront Trail $47,227.13) (including G.S.T.), being the lowest
responsible bidder meeting all terms, conditions and specifications
of Tender CL2002-21, be awarded the contract for the Sidewalk
Construction - Various Locations, as required by the Engineering
Services Department;
THAT the Waterfront Trail, be dropped from the Tender and that
the work be completed by the Municipality of Clarington Operations
Staff;
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Special Council Minutes
July 12, 2002
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REPORTS
THAT funds required in the amount of $223,000.00 ($293,600.00
total funds less $47,600.00 Waterfront Trail, less $30,500.00
Development Charges, plus $7,500.00 total levy surplus net
$23,000.00 additional funding requirement, including G.S.T. and
contingencies) be drawn from the Engineering Services
Department Capital Budget Account #7204-02002-0261 and
#7204-02001-0261 ;
THAT the remaining funds in the approximate amount of
$30,500.00 be provided from the Development Charges Reserve
Fund; and
THAT the by-law marked Schedule "A" attached to Report
COD-037-02, authorizing the Mayor and Clerk to execute the
agreement be approved.
"CARRIED"
Resolution #C-421-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Council recess for 10 minutes and reconvene at a "closed"
meeting to hear the delegations of George Van Dyk and Pauline
Storks pertaining to a legal matter.
"CARRIED"
The meeting reconvened as a "closed" meeting at 10:35 a.m.
Resolution #C-422-02
Moved by Councillor Ping Ie, seconded by Councillor Rowe
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
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Special Council Minutes
July 12, 2002
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BY-LAWS
Resolution #C-423-02
Moved by Councillor Robinson, seconded by CouncillorPingle
THAT leave be granted to introduce By-laws 2002-123 to
2002-127 inclusive, and that the said by-laws be now read a first
and second time.
"CARRIED"
Resolution #C-424-02
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT the third and final reading of By-laws 2002-123 to 2002-127
be approved.
2002-123 being a by-law to adopt Amendment No. 29 to the
Clarington Official Plan
2002-124 being a by-law to authorize the making of an
Agreement with 618709 Ontario Inc. providing for a
transfer in escrow of lands required for a road
widening on Trulls Road described as Part 1 on
Reference Plan 40R-21258
2002-125
being a by-law to authorize a contract between the
Corporation of the Municipality of Clarington and
Maple Engineering and Construction Canada Ltd.,
Brampton, Ontario, to enter into an agreement for the
construction of South Courtice Community Park
2002-126
being a by-law to authorize a contract between the
Corporation of the Municipality of Clarington and
Trisan Construction, Shomberg, for the Sidewalk
Construction - Various Locations within the
Municipality of Clarington
2002-127
being a by-law to authorize entering into an
Agreement with Telus Mobility and with Williams
Communications
"CARRIED"
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Special Council Minutes
OTHER BUSINESS
CONFIRMING BY-LAW
ADJOURNMENT
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July 12, 2002
Councillor Pingle expressed a strong objection to the Regional
taxpayers donating $7.5 million towards the new Cancer Research
Centre in Oshawa. She noted that taxpayers should at least get a
tax receipt.
Resolution #C-425-02
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT leave be granted to introduce By-law 2002-128 being a
by-law to confirm the proceedings of the Special Council of the
Municipality of Clarington at this special meeting held on the 12th
day of July 2002, and that the said by-law be now read a first and
second time.
"CARRIED"
Resolution #C-426-02
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT the third and final reading of By-law 2002-128 be approved.
"CARRIED"
Resolution #C-427-02
Moved by Councillor Rowe, seconded by Councillor Trim
THAT the meeting adjourn at 11 :20 a.m.
"CARRIED"