HomeMy WebLinkAboutCAO-009-08
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REPORT
CHIEF ADMINISTRATIVE OFFICER
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Resolv:h07l*G Pfi-tfbl-Ofl
Date:
July 7,2008
Report #: CAO-009-08
File:
By-law #:
Subject:
FLAG RAISING POLICY
Recommendation
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CAO-009-08 be received;
2. THAT Council approves the amended Flag Raising Policy as per Attachment NO.1 to
this report.
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Submitted btl~..:: e... ~
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5717
REPORT NO.: CAO-09-08
PAGE 2
REPORT:
1. On June 11,2007, Council approved a Flag Raising Policy pertaining to the "guest
flag pole" located in the courtyard of the Municipal Administrative Centre building.
Over this past year, we have had the opportunity to work with this policy and find the
policy generally works well but could be improved with a couple of amendments.
2. The first amendment would be to allow the Mayor, or in his absence, the Deputy
Mayor, to make a decision on behalf of Council particularly in those situations where
a request for flag raising would not make it on time to be considered by Council.
The second amendment would provide for the discretionary power to the Mayor or
the Deputy Mayor to vary from the policy for those unusual circumstances not
identified by the policy. For example, the request by the Legion recently to fly the
Royal Dragon Flag on the anniversary death of Trooper Darryl Caswell would fall in
this category.
3. The foregoing changes have been incorporated into the amended policy attached to
this Report. For the purpose of streamlining the process, it is recommended that
Council approve the amended policy.
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Administrative and Corporate Policies
H26 - Flag Raising
Section: H
Category: Operations
Subsection: H-26
Application: All
Employees
Date Approved:
Last Revised:
Approved by:
June 11, 2007
June 25, 2008
Pending
1. Purpose:
To ensure the appropriate criteria is in place when Council is requested to raise a flag in the
Courtyard at the Municipal Administrative Centre.
2. Policy:
a) The courtesy flagpole is identified as the flag pole at the Municipal Administrative
Centre that normally holds the Municipality of Clarington Flag and will be considered
our "guest flagpole" to be used to hold flags of other nations or for awareness
campaigns.
b) Flags and flag raisings may be approved by Council for:
. Non-profit or charitable organizations
. Recognition of national or international dignitaries visiting the Municipality
. Public awareness campaigns
c) Displaying of flags and flag raisings shall not be approved for:
. Political parties or political organizations
. Religious organizations or the celebration of religious events
. If the intent is to defame the integrity of Clarington Council
. If the event or organization has no direct relationship to the Municipality of
Clarington
d) In the event a request for displaying of flags and flag raising is not received in time
for Council's consideration, the Mayor, or in his absence, the Deputy Mayor will
have the authority to either approve or deny the request.
Page 1 of 2 - Affiliated and Others: H26
3. Procedure
All requests for flag raising or display shall be submitted to the Clerk for disposition.
4. Appendices:
None
Page 2 of2 - Affiliated and Others: H26