HomeMy WebLinkAboutGG Report to Council 2019-05-27� -N n I # I1' 11
General Government Committee
Report to Council
Report to Council Meeting of June 10, 2018
Subject: General Government Committee Meeting of Monday, May 27, 2018
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Ganaraska Region Conservation Authority
dated April 18, 2019
(b) 8.2 Minutes of the Bowmanville Business Improvement Area
dated April 9, 2019
(c) 8.3 Mark Majchrowski, Chief Administrative Officer, Kawartha
Conservation — 2018 Kawartha Conservation Annual Report
(d) FND-016-19 2018 Annual Statement for Cash In Lieu of Parkland Reserve
Fund
(e) CAO -002-19 New Staffing Policy
2. Jeannette Whynot, Accessibility Coordinator, Regarding National
AccessAbility Week (NAAW)
That the delegation of Jeannette Whynot, Accessibility Coordinator, regarding
National AccessAbility Week (NAAW), be received with thanks.
3. Pam Lancaster, Stewardship Technician, Ganaraska Region
Conservation Authority, Regarding an Annual Update on the
Ganaraska Region Conservation Authority
That the delegation of Pam Lancaster, Stewardship Technician, Ganaraska Region
Conservation Authority, regarding an annual update on the Ganaraska Region
Conservation Authority programs, be received with thanks.
4. Robert Malone and Henry Wildeboer, Clarington Task Force on
Affordable Housing, Regarding Surplus Properties
That Council receive the delegation from the Clarington Taskforce on Affordable
Housing and ask that their findings and recommendations be submitted to staff for
the development of an Affordable Housing Strategy and Toolkit;
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That an update from staff be provided in October, pending Bill 108 regulations, with
a draft Toolkit outlining potential options for the Clarington Affordable Housing
Taskforce and Clarington Council to consider; and
That a draft of the toolkit be provided to the Clarington Affordable Housing
Taskforce in order to provide input and comment.
5• Status of Jungle Cat World under the Exotic Animal By-law
That Report CLD -013-19 be received;
That the By-law attached as Attachment 1 to Report CLD -013-19 be approved; and
That all interested parties listed in Report CLD -013-19 and any delegations be
advised of Council's decision.
6• Ralph Walton, Regional Clerk/Director of Legislative Services, Region
of Durham, Regarding Recommendation to Postpone "Come into
Force" date of the Construction Act
That the following resolution of the Region of Durham, regarding Recommendation
to Postpone "Come into Force" date of the Construction Act, be endorsed by the
Municipality of Clarington:
A) That the Regional Chair, in consultation with Corporate Services — Legal
Services Division, be authorized to write to the Attorney General and
request that:
i. the implementation of the prompt payment scheme and the
implementation of a mandatory adjudication system in the
Construction Act, R.S.O 1990 c. C.30 originally scheduled to come
into force on October 1, 2019 be delayed until one year following the
establishment of the Authorized Naming Authority; and
ii. the Province undertake to provide Municipalities with training and/or
guidance on the implementation of prompt payment and adjudication
for the protection and preservation of present and future public
projects; and
B) That the Regional Clerk be directed to send a copy of Report #2019-A-15
of the Commissioner of Corporate Services, any related resolution of
Regional Council and the Regional Chair's letter referenced above, to all
area municipalities for them to endorse and/or prepare their own letters to
the Attorney General in respect of delaying the implementation of the
prompt payment and mandatory adjudication system.
For Council Meeting of June 10, 2019 Page 2
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General Government Committee
Report to Council
7• Adam Hicks, Administrative Assistant, Township of Mulmur, Regarding
Aggregate
That the following resolution of the Township of Mulmur, regarding Aggregate, be
endorsed by the Municipality of Clarington:
That The Township of Mulmur recognizes the importance of aggregate
extraction and the proper management of aggregate resources, including
recycling aggregates;
Whereas Mulmur owns and operates a gravel pit;
Whereas the inappropriate extraction of aggregate can impact host
communities, including, but not limited to: risk to surface and
underground water supplies stress placed on local infrastructure; road
safety; air and noise pollution; loss of farmland; encroachment on
residential communities; interference with natural heritage systems;
Whereas, the Ontario Government commenced a detailed review of the
Aggregate Resources Act in 2016;
Whereas the Ministry of Natural Resources hosted a summit on
Aggregate Reform on March 29, 2019, and did not include municipal
government as stakeholders;
Whereas the Township supports the recommendations to allow policy
interpretation for accessing material under Road Allowances; and
Now Therefore Be It Resolved That The Township of Mulmur hereby
requests the following:
a) The Provincial Government provide for municipal representation
at future meetings related to the Aggregate Reform;
b) Municipalities be provided authority to regulate hours of
operation and haul routes within municipal boundaries;
c) If the Provincial level is accepted as a single level for
applications, Municipalities be provided a process through which
to provide comments on aggregate extraction activities
proposed within or in the vicinity of their boundaries;
For Council Meeting of June 10, 2019 Page 3
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Report to Council
d) The comments on "Cutting the Red Tape" provided by the
Ontario Sand and Gravel Association be evaluated from the
perspective of the local host community and ensure that there
are mechanisms/processes in place to address impacts.
e) That land unavailable for extraction due to changes on the rules
to endangered and threatened species and other policies within
the Natural Heritage System continue to be protected.
8• Mandi Pearson, Clerk/Operations Clerk, Town of Petrolia, Regarding
Ontario Good Roads Association Re-establishment of a Combined
Conference for both OGRA and ROMA
That the following resolution of the Town of Petrolia, regarding Ontario Good Roads
Association Re-establishment of a Combined Conference for both OGRA and
ROMA, be endorsed by the Municipality of Clarington:
Whereas on the May 13, 2019 regular council agenda, correspondence item
12 q) was received from the Ontario Good Roads Association;
And whereas during the 2019 OGRA conference AGM a resolution was
passed regarding the reestablishment of an annual combined conference for
both OGRA & ROMA;
And whereas a past attendee of the combined conference, it makes great
sense for the OGRA & ROMA conference to be returned to a combined
conference effort each February, not only financially for the municipality but
also for availability for participation of members of Council and staff;
Now therefore be it resolved that the Council of the Town of Petrolia support
the original resolution passed at the OGRA AGM to re-establish a combined
OGRA & ROMA conference;
And furthermore that a letter be sent to the ROMA Board of Directors,
outlining our support for a collaborative OGRA ROMA annual combined
conference, and that this letter of support be circulated to the Ontario
Municipalities, and the OGRA Board of Directors.
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9• Alexander Harras, Manager of Legislative Service/Acting Clerk, Town
of Ajax, Regarding 2022 Ontario Summer Games Bid
That the following resolution of the Town of Ajax, regarding 2022 Ontario Summer
Games Bid, be endorsed by the Municipality of Clarington:
Whereas Sport Durham is seeking approval by Regional Council to submit a
bid to host the 2022 Ontario Summer Games in the Durham Region;
And whereas this three-day event would take place in August, 2022 hosting
21 sports, bringing in 3,000-3,500 participants and generating $4-6 million in
region -wide economic impact;
And whereas the Town has an opportunity to participate by hosting sporting
events which may include baseball, softball and soccer, as determined by
the organizing committee;
And whereas hosting the 2022 Ontario Summer Games would further
advance the Region and Town's successful track records of hosting multi -
sport games, including the 2019 Parasport Games and the 2015 Pan Am
games;
And whereas the Town has invested over $9 million in capital improvements
to the baseball and softball fields at Audley Ballpark, and the creation of two
Artificial Turf fields at Ajax Community Centre (jointly funded by the
Government of Canada and the Town). Part of the 2015 Pan Am Games
Facility Agreement for Audley Ballpark requires the Town to provide access
to high performance organizations, for no less than 10% of programming
hours of the facility, at a preferred rate of no more than 75% of normal
charge out rates for use of the facility, for a period of twenty years;
Now Therefore be it resolved that Ajax Council support Sport Durham's bid
to host the 2022 Ontario Summer Games, encouraging Regional Council to
provide their support; and acknowledge that if the Region is awarded the bid,
the Town of Ajax is a willing host and participant in the games;
And that if the Region is awarded the bid, Ajax staff will report back to
Council with detailed information regarding the Town's participation in the
games, including associated costs and resource implications;
And that this resolution be distributed to the Region of Durham, all Durham
Region Municipalities, Sport Durham, MPP Rod Phillips and MP Mark
Holland.
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10. Alexander Harras, Manager of Legislative Service/Acting Clerk, Town
of Ajax, Regarding Regional Government Review
That the following resolution of the Town of Ajax, regarding Regional Government
Review, be endorsed by the Municipality of Clarington:
Whereas the Government of Ontario is undertaking a Regional Government
Review to examine governance, decision-making, and service delivery
functions of Ontario's 8 regional municipalities, Simcoe County, and all
respective lower -tier municipalities;
And whereas the Regional Municipality of Durham ("the Region") and its 8
lower -tier municipalities continue to be leaders and advocates for good
governance in the municipal sector, as is evidenced by the Region's decision
to engage voluntarily in the 2015 Regional Council Composition Review, and
the decision of Durham voters to elect the position of Regional Chair as of
2014;
And whereas there is a strong and proven relationship between the Region
and its lower -tier municipalities in Durham, and the double -direct voting
system ensures that members of both local and regional councils are well
informed about all issues and concerns impacting residents;
And whereas Ajax Council ("the Town") agrees that there are opportunities
for transfer of services and/or better service alignment between the Town
and the Region to increase efficiencies for residents and businesses;
And whereas Ajax Council is confident that, through the Regional
Government Review, the Province of Ontario will respect municipal
autonomy, identity and representation;
Now therefore be it resolved that Ajax Council supports a continued two-tier
municipal structure and double -direct voting system and governance model
throughout Durham Region, noting that the Town is open to improving the
alignment of services between the upper- and lower -tiers in order to achieve
increased efficiencies;
And that this resolution be distributed to all Durham Region municipalities,
the Region of Durham, the Regional Government Review Advisors, Minister
Steve Clark, MPP Rod Phillips, and all Durham Region MPPs.
For Council Meeting of June 10, 2019 Page 6
Garington General Government Committee
Report to Council
11. Township of McNab Braeside, Regarding Government of Ontario
E -Learning
That the following resolution of the Township of McNab Braeside, regarding
Government of Ontario E -Learning, be endorsed by the Municipality of Clarington:
Whereas the Government of Ontario is proposing education adjustments;
And whereas the Government of Ontario announced that secondary school
students will be required to take four (4) out of thirty (30) high school credits
as online course;
And whereas thirty (30) credits are required for an Ontario high school
diploma, the government is not providing rural Ontario with the same
broadband access as the rest of the Province;
And whereas throughout much of rural and northern Ontario, broadband
service is lacking, making e -learning impossible, and may set our students
up for a two-tier education system due to the lack of internet access;
And whereas online e -learning will disproportionately affect students with
special needs, who may need more attention from their teachers, and
students in low-income families, who may not have access to a laptop and
internet at home to do their online course work;
Therefore be it resolved that the Township of McNab/Braeside respectfully
requests the Premier of Ontario to reconsider these online courses until rural
Ontario students can be given the same opportunity to access the internet as
the urban students; and
Be it further resolved that this motion be circulated to Ontario Premier Doug
Ford, Minister of Education Lisa M. Thompson, MPP of Renfrew-Nipissing-
Pembroke John Yakabuski, MP for Renfrew-Nipissing-Pembroke Cheryl
Gallant, all Municipalities in the Province of Ontario, AMO, ROMA and
School Boards.
12. Amendment to Open Air Burning By-law
That Report ESD -004-19 be received; and
That the draft amending By -Law (Attachment 1 to Report ESD -004-19), being a
by-law to amend the Open Air Burning By -Law 2012-062, be approved.
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13. 2019 Community Event Sponsorship Requests — Spring Intake
That Report CSD -006-19 be received;
That Council consider all submitted sponsorship requests; and
That all interested parties listed in Report CSD -006-19 and any delegations be
advised of Council's decision by the Department.
14. Sabrina Dennis and Bettina Crocker
That Sponsorship Application #S19-10, from Sabrina Dennis and Bettina Crocker,
be approved in the amount of $2,000.00.
15. Clarington Minor Football Association
That Sponsorship Application #S19-19, from the Clarington Minor Football
Association, be approved in the amount of $2,000.00.
16. Great Canadian Town Band Festival
That Sponsorship Application #S19-09, from the Great Canadian Town Band
Festival, be approved in the amount of $500.00.
17. Hampton United Church
That Sponsorship Application #S19-17, from the Hampton United Church, be
approved in the amount of $500.00.
18. Orono Agricultural Society
That Sponsorship Application #S19-15, from the Orono Agricultural Society, be
approved in the amount of $2,000.00.
19. Newcastle Business Improvement Area
That Sponsorship Application #S19-21, from the Newcastle Business Improvement
Area, be approved in the amount of $2,000.00.
20. Central Lake Ontario Conservation Authority
That Sponsorship Application #S19-16, from the Central Lake Ontario Conservation
Authority, be approved in the amount of $1,000.00.
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21 • Newcastle's Art Show Inc.
That Sponsorship Application #S19-14, from the Newcastle's Art Show Inc., be
approved in the amount of $1,500.00.
22. Newcastle Memorial Arena Board
That Sponsorship Application #S19-22, from the Newcastle Memorial Arena Board,
be approved in the amount of $2,000.00.
23. Newcastle Village Concerts
That Sponsorship Application #S19-12, from the Newcastle Village Concerts, be
approved in the amount of $1,500.00.
24. Newtonville Music in the Park
That Sponsorship Application #S19-11, from the Newtonville Music in the Park, be
approved in the amount of $1,500.00.
25• Concerts in the Park
That Sponsorship Application #S19-13, from the Concerts in the Park, be approved
in the amount of $1,500.00.
26. Newtonville Community Hall
That Sponsorship Application #S19-20, from the Newtonville Community Hall, be
approved in the amount of $800.00.
27. Huntington Society of Canada - Durham Chapter
That Sponsorship Application #S19-18, from the Huntington Society of Canada -
Durham Chapter, be approved in the amount of $1,500.00.
28• Prospect Street Reconstruction
That Report COD -008-19 be received;
That Eagleson Construction with a total bid amount of $2,171,275.20 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2019-10 be awarded the contract for the Prospect
Street Reconstruction, as required by the Engineering Services Department;
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That the funds required for this project in the amount of $3,009,600.00 (Net HST
Rebate) which includes the construction cost of $2,171,275.20 (Net HST Rebate)
and other costs such as design, property acquisition, soil testing, utility relocation,
inspection, contract administration, permit fees and contingency of $838,324.80
(Net HST Rebate) be funded by the Municipality from the approved budget
allocations as follows:
Prospect St. Reconstruction (2019 Budget)
(O'Dell St to Fourth St.) 110-32-330-83242-7401 $1,040,000.00
Prospect St. Reconstruction (2017 Budget) (utility relocations and property
acquisition) 110-32-330-83242-7401 $150,000.00
Prospect St. and Lambs Lane Area Design
(2014 Budget) 110-32-330-84242-7401 $106,076.09
Municipal Capital Works
Reserve Fund 511-00-000-00000-7418 $124,823.91
Prospect St. Reconstruction (O'Dell St. to Fourth St.)
Region of Durham Recovery 110-32-330-83242-7402 $1,588,700.00
That all interested parties listed in Report COD -008-19 and any delegations be
advised of Council's decision by the Corporate Services Department.
29• Clarington Beech Centre Roof Replacement
That Report COD -009-19 be received;
That Triumph Roofing and Sheet Metal Inc. with a bid in the amount of $244,366.46
(Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions
and specifications of Tender CL2019-13 be awarded the contract, as required by
the Operations Department;
That the funds required for this project in the amount of $276,984.70 (Net HST
Rebate) which includes the construction cost of $244,366.46 (Net HST Rebate) and
other costs such as design, inspection, consulting, and contingency of $32,618.24
(Net HST Rebate) be funded by the Municipality as follows:
Various Roof Replacements 110-36-370-83687-7401 $276,984.70
That all interested parties listed in Report COD -009-19 and any delegations be
advised of Council's decision by the Department.
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30. Annual Statement for the Development Charges Reserve Funds for the
Year Ended December 31, 2018
That Report FND-015-19 be received; and
That a copy of this report be posted on the Municipality's website.
31. Proposed Amendment to By-law 2014-059, being a By-law to Regulate
Traffic and Parking on Highways, Private Property and Municipal
Property
That Report EGD -013-19 be received;
That the By-law as Attachment 1 to Report EGD -013-19 be approved; and
That all interested parties listed in Report EGD -013-19 and any delegations be
advised of Council's decision.
32. Budget Policy
That Report FND-002-19 be received; and
That the draft policy entitled "Budget Policy" be adopted, with the following
changes:
That Staff report back to a General Government Committee meeting in
September, on the cost of living increase;
That Council, at that time, adopt a budget guideline; and
That the $50,000 reference in Section 5.7 of the proposed Budget Policy,
contained in Report FND-002-19, be deleted.
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