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HomeMy WebLinkAbout07/07/2008 Clflrpn General Purpose and Administration Committee Minutes July 7, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, July 7,2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Absent Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor G. Robinson Councillor C. Trim CouncillorW. Woo Councillor M. Novak Chief Administrative Officer, F. Wu Deputy Fire Chief, Emergency Services, M. Berney Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Recreation Services Manager, Community Services, S. Meredith Director of Finance, N. Taylor Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper thanked staff and the citizens of Clarington for all the help with the celebration of Bowmanville's 150th Anniversary. He informed the Committee the weekend was a great success, and apologized for any oversights the Committee may have made. The parade was a huge success, and the turn out for the church service superseded their expectation. General Purpose and Administration Committee Minutes July 7,2008 MINUTES Resolution #GPA-410-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 16,2008, be approved. CARRIED PRESENTATIONS Robert Mongiat, Project Manager, Hydro One addressed the Committee regarding Report PSD-070-08. Mr. Mongiat informed the Committee of the preferred site for the transformer station as well as the alternate sites. He described the typical transformer station and stated the proposed transformer station will be similar, and will have two transfonmers and eight feeder lines. He described for the Committee the planning and approval process. The planning process was done under the Class Environmental Assessment for Minor Transmission Facilities. He outlined the public and agency consultation process since December 2006, including community meetings, dates of the public information centres, newspaper advertisements, and flyers delivered to homes. Mr. Mongiat provided the Committee with the following key milestones: . June - Confirmed Preferred Transformer Site 1C, 3rd public information centre, Environmental Study Report for 60 day review . August - expect Class EA approval . Fall 2008 - execute access road options and agreements . Spring 2009 - Site Plan Approval, begin construction . Winter 2009 - Building Permits . Spring 2010 - Station to be in service DELEGATIONS Richard Ward addressed the Committee regarding his past delegations and the results. Mr. Ward expressed concerns over the lack of understanding from Council and would like to see something done with his requests other than being received for information. Mr. Ward requested that Council ask the Durham Regional Police to relinquish authority to undertake a criminal investigation outside of DRPS. Linda Gasser addressed the Committee regarding EFW Health and Environmental Monitoring. Ms. Gasser expressed concerns whether the Joint Waste Management Group has the expertise to evaluate and direct the Project Team with regards to matters pertaining to human health. She would like to see anything pertaining to human health matters be a joint effort with the Medical Officer of Health and Health & Social Services Committee. She expressed concerns over Dr. Chris Olsen's focus on the environmental side of issues and not human health. Ms. Gasser stated that agriculture - 2- General Purpose and Administration Committee Minutes July 7,2008 is one of Clarington's primary industries and access to local grown food is important, thus, she would like to see expert agencies or Dr. Lesbia Smith who's primary mandate is human health be consulted. Ms. Gasser had the impression that Dr. Olson would meet over the summer with the Medical Officer of Health and staff to develop a monitoring framework for review. She requested that Council ensure that if the Region does not commit to an independent expert peer review, Clarington should do their own independent peer review with the funds being made available through the current Peer Review Budget or through Host Community Agreement negotiations. She would like to see Council put the Region on notice that Clarington Council will do their due diligence with regards to this matter. Libby Racanksy addressed the Committee regarding Report PSD-070-08. Ms. Racnasky thanked the consultants and the proponent for listening to the people and addressing their concerns. She would like to see Hydro One participate in a rehabilitation of the endangered species that used to live in the area. She believes only a few bushes would need to be planted in the area to encourage nesting and perching. Ms. Racansky extended the invitation to have a member of the proponent's staff attend the next meeting of the Friends of the Farewell. She requested that Council consider participating in the protection of the environment within the Black-Farewell. Sandra Wedlock addressed the Committee regarding Report PSD-076-08. Ms. Wedlock's concerns are with safety, maintenance and the quality of life for the area. The proposed parking lot may put the citizens in danger when they try to cross the road to access the park. She believes the construction of the parking lot could possibly lead to an increase in noise, and illegal activity. It is not a good use of the land. Krista Barr, Barr's Development, addressed the Committee regarding Report PSD-076-08. Ms. Barr informed the Committee that approximately 29 months ago Barr's Development started the process of developing 10 acres in Bond Head. They intended to develop a small subdivision as well as build their own home on the land. She was upset to hear that on June 23, 2008, the Municipality of Clarington would be extracting 1125 m2 of the land for a future parking lot. She informed the Committee they were prepared to fulfill the parkland dedication with a complete cash-in-lieu option, and this never seemed to be an issue for either party. They were never informed the Municipality of Clarington would require additional parking lots. She has concerns that the proposed parking lot will encourage vandals, illegal activities and foster an unsafe environment to raise families. She has concerns the parking lot and a chain link fence would reduce the value of the surrounding properties. Ms. Barr objects to the recommendations contained in Report PSD-076-08. Dan Strike addressed the Committee regarding Report PSD-076-08. Mr. Strike stated the existing park is relatively small, no future expansion is planned for the park, and therefore a parking lot is not required at this time. He would like to see the Municipality of Clarington use the lands which they already own to build a parking lot in the future if and when one is required. Additionally, Mr. Strike believes the chain link fence, item 16 -3- General Purpose and Administration Committee Minutes July 7, 2008 of Condition of Draft Approval, would detract from the area. He would like to see this application move forward and not be referred back to staff. Arthur Wynn addressed the Committee regarding Report PSD-076-08. Mr. Wynn informed the Committee he has been a resident in the area for over 70 years and has not seen an increase in the use of the park. He is not in objection to the development, but he feels the best land to be used for a parking lot would be the lands that are already owned by the Municipality just east of the park. Using these lands would provide a large enough parking lot and the vehicles would be in close proximity to the picnic area which eliminates any safety concerns. Glenn Genge, G.D. Biddle & Associates, addressed the Committee regarding Report PSD-077-08. The applicant requested the amending application for the proposed area to allow for better flexibility to attract other commercial uses. He informed the Committee the open space land may be used for a fitness trail or provide an area for wedding photographs. He requested that the maximum term in which the hotel must be constructed be extended to ten years rather than six years. His client is anxious to proceed. Beth Kelly, Valiant Property Management addressed the Committee regarding Report PSD-077-08. Ms. Kelly stated she has an issue with a financial institution being approved and requested that the Commercial Policy Review also apply to the Bowmanville West Town Centre. They would like to have a Credit Union on their site. Glenn Genge, GoO. Biddle & Associates, addressed the Committee regarding Report PSD-081-08. He informed the Committee his client is in agreement with the recommendations contained in Report PSD-081-08, and he is available to answer any questions or address any concerns. The Committee had no questions or concerns with regards to Report PSD-081-08. Libby Racansky addressed the Committee regarding Regional Growth Durham. Ms. Racansky asked the Committee to request the Region to delete the expansion of urban boundary at this time and to designate lands along the Tooley Creek as open space. She informed the Committee there appears to be enough land in Bowmanville and Courtice to support urban growth within the existing urban boundary without having to develop this area of land. She expressed concerns that a water study may not be done and does not want to see the outcome with this watershed to be the same as the Farewell Creek in 1995. She does not feel this development will benefit the area. Libby Racanksy addressed the Committee regarding the Technically Preferred 407 Route. She reported that deposits (983 ppm) of lead from the GM Battery Plant are on the lands through which the preferred route passes. Ms. Racanksy requested that the site be cleaned up prior to highway construction. She stated that there was no Provincial policy for well interference similar to the Region policy. She requested that Council have the Province monitor the impact on the local wells and restore them if there were to be any impact on the water table due to, or after, the construction. -4- General Purpose and Administration Committee Minutes July 7, 2008 Joanne McQuaid, Phoenix Transportation addressed the Committee regarding a zoning infraction notice. Ms. McQuaid requested the Committee grant a one year extension to allow the owner of Phoenix Transportation time to find a suitable location to move the business. Councillor Foster chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Notice of Highway Closing, Road Allowances Situated in Lots 3, 4 and 5 and Located Between Broken Front Concession A and Broken Front Concession B in the Former Township of Clarke Municipality of Clarington EGD-031-08 Applicant: Report: No one spoke in opposition to or support of Report EGD-031-08. Resolution #GPA-411-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the Committee recess for 5 minutes. CARRIED The meeting resumed at 11 :10 a.m. Mayor Abernethy chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JUNE 12,2008 Resolution #GPA-412-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-069-08 be received; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on June 12, 2008 for application A2008-0019 is not warranted. However, should an appeal be lodged by another party, that staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. CARRIED - 5 - General Purpose and Administration Committee Minutes July 7, 2008 ENFIELD TRANSFORMER STATION - CLASS ENVIRONMENTAL ASSESSMENT NOTICE OF COMPLETION Resolution #GPA-413-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-070-08 be received; THAT Hydro One be thanked for their presentation to Council and their work in resolving the issues brought forward by the residents prior to finalizing the Notice of Completion for the Environmental Study Report; THAT Hydro One and the Ministry of the Environment be forwarded a copy of Report PSD-070-08; and THAT all interested parties listed in Report PSD-070-08 and any delegation be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA-414-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-071-08 be received; THAT the application submitted by Prestonvale Heights Limited, to remove the "Holding (H)" symbol, be approved and that the By-law attached to Report PSD-071-08 to remove the "Holding (H)" symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT the applicant, Region of Durham, Municipal Property Assessment Corporation (MPAC), and all interested parties listed in Report PSD-071-08, and any delegations be advised of Council's decision. CARRIED -6- General Purpose and Administration Committee Minutes July 7,2008 GO RAIL SERVICE EXTENSION TO BOWMANVILLE FEASIBILITY STUDY Resolution #GPA-415-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-072-08 be received; THAT Council adopt the following resolution: WHEREAS the Municipality of Clarington Official Plan supports transit- oriented development and has designated the Bowmanville West Town Centre Area as the concentration of high density and commercial development on the premise of the development of the GO Station; WHEREAS the expansion of the Darlington Station, the Clarington Energy Park, future transit facilities in association with the proposed 407-401 link reinforces the need for a GO Train Station in Courtice reflecting Clarington's Official Plan; WHEREAS these transit-oriented planning policies of the Municipality of Clarington are also reflected in the Regional Official Plan; WHEREAS the transit-oriented policies and land use designations of the Municipality's Official Plan for the lands adjacent and in close proximity to the proposed GO Station implement the policies of the Places to Grow Plan as well as the principles of the Green papers released by Metrolinx in preparation of the Regional Transportation Plan; WHEREAS the Bowmanville GO Station will become the gateway to areas east of the GT A to include Peterborough, Lindsay, Cobourg, Port Hope and beyond; WHEREAS the extension of GO rail service to Bowmanville is one of the early priorities of Provincial Government as reflected in the 2020 Move Ontario plan: .7- General Purpose and Administration Committee Minutes July 7,2008 THEREFORE BE IT RESOLVED THAT the Boards of Directors for GO Transit and Metrolinx be urged to: 1. Select and fund an alignment for the extension of GO rail service into Bowmanville that utilizes the CPR rail corridor to support the current transit-supportive land use plans reflecting the principles of a mobility hubs, builds on the existing infrastructure and development of the Bowmanville West Town Centre and utilizes the lands previously acquired by GO Transit; and 2. Make provision for a GO rail station in Courtice that can serve the Darlington Generating Station, the Clarington Energy Business Park and other industrial lands in Courtice with consideration for coordinating with the future transit infrastructure in the 407 East Durham link; and THAT a copy of this resolution be forwarded to the Board of Directors for GO Transit, the Board of Directors for Metrolinx, the Regional Municipality of Durham, and all constituent municipalities in the Region of Durham. CARRIED NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN IMPLEMENTATION COMMUNITY LIAISON GROUP Resolution #GPA-416-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-073-08 be received; THAT the Terms of Reference for the Newcastle Village Community Improvement Plan Community Liaison Group be accepted as amended to limit the Council representative's authority to sit as Chair to a maximum of three meetings; THAT Councillor Robinson be appointed as the Council Liaison; and THAT all interested parties listed for Report PSD-073-08 and any delegations be advised of Council's decision. CARRIED -8- General Purpose and Administration Committee Minutes July 7,2008 APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: CCCC DURHAM EAST LIMITED Resolution #GPA-417 -08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-074-08 be received; THAT the application submitted by CCCC Durham East Limited to remove the Holding (H) symbol be approved; THAT the By-law attached to Report PSD-074-08 to remove the Holding (H) symbol be passed; and THAT all interested parties listed in Report PSD-074-08 and any delegations be advised of Council's decision. CARRIED MUNICIPAL PEER REVIEW - ENVIRONMENTAL ASSESSMENT FOR NEW NUCLEAR REACTORS AT THE DARLINGTON GENERATING STATION (DARLINGTON B) Resolution #GPA-418-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-075-08 be received; THAT staff be authorized to initiate formal discussions with Ontario Power Generation with respect to the provision of peer review funding for the Darlington New Nuclear Build Project; THAT Staff be further authorized to prepare a Terms of Reference for a peer review of the Environmental Impact Statement for the Darlington New Nuclear Build Project in accordance with the scope of work outlined in Section 4.2 of Report PSD-075-08, and to issue a Request for Proposals for the undertaking of the subject peer review; and THAT a copy of Report PSD-075-08, and Council's resolution be forwarded to Ontario Power Generation, all interested parties listed in Report PSD-075-08 and any delegations. CARRIED -9- General Purpose and Administration Committee Minutes July 7,2008 APPLICATION FOR PROPOSED DRAFT PLAN OF SUBDIVISION, OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT APPLICANT: BARR'S DEVELOPMENTS LIMITED Resolution #GPA-419-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-076-08 be received; THAT the Clarington Official Plan be amended as shown in Attachment 3 to Report PSD-076-08, to permit a minor expansion to the Bond Head Rural Cluster as proposed by the application submitted by Barr's Developments Limited, and that the necessary by-law be passed; THAT the application for proposed draft Plan of Subdivision S-C-2006-0002 submitted by Barr's Developments Limited be approved in principle, subject to the conditions as contained in Attachment 5 to Report PSD-076-08, and that the Director of Planning Services not be authorized to issue draft approval until such time as the Darcy Street road allowance conveyance has been finalized; THAT the Zoning By-law Amendment application submitted by Barr's Developments Limited be approved, as contained in Attachment 6 to Report PSD-076-08; THAT the By-law authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2006-0002 and the Municipality of Clarington be approved as contained in Attachment 7 to Report PSD-076-08, and forwarded to Council for approval; THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-076-08 and Council's decision; and THAT all interested parties listed in Report PSD-076-08 and any delegation be advised of Council's decision. DEFERRED AS AMENDED (See following motions) - 10 - General Purpose and Administration Committee Minutes July 7, 2008 Resolution #GPA-420-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the recommendations contained in Report PSD-076-08 be amended to add the following paragraph immediately before paragraph 3; THAT Condition 14 of the Conditions of Draft Approval (Attachment 5 to Report PSD-076-08) be amended to read "THAT the Owner is required to provide the appropriate cash contribution in lieu of the normal parkland dedication."; and THAT the words "as amended" be inserted immediately following "Attachment 5" in paragraph 4. CARRIED Resolution # GPA-421-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the foregoing resolution #GPA-419-08, as amended, be deferred to the next Council meeting, scheduled for July 14, 2008, to allow for staff to seek input from the Municipal Solicitor. CARRIED The foregoing resolution #GPA-419-08 was then put to a vote and deferred as amended. APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY- LAW BY BOWMANVILLE CREEK DEVELOPMENTS INC. TO PERMIT A WIDER RANGE OF COMMERCIAL USES Resolution #GPA-422-08 Moved by Council/or Robinson, seconded by Councillor Trim THAT Report PSD-077-08 be received; THAT Official Plan Amendment No. 54 to the Clarington Official Plan to provide a wider range of commercial uses on the lands owned by Bowmanville Creek Developments Inc. be approved as indicated in Attachment 3 to Report PSD-077-08, and that the necessary by-law be passed; THAT the application to amend the Municipality of Clarington Zoning By-law 84-63, as amended, be approved and that the by-law as contained in Attachment 4 to Report PSD-077-08 be passed; - 11 - General Purpose and Administration Committee Minutes July 7, 2008 THAT an exception to the Municipality's policy and practice be granted to provide for a private open space area with the valleylands provided that a hotel greater than 100 rooms is constructed on site within six years of the zoning approval; THAT prior to adopting the proposed amendments, arrangements be made to the satisfaction of the Municipality's solicitor for the transfer of the private open space to the Municipality after six years if a hotel is not constructed; THAT a copy of Report PSD-077-08 and Council's decision be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-077-08 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-423-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the draft by-law attached to Report PSD-077-08 be amended to remove the provision for a drive-through option. MOTION LOST Resolution #GPA-424-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the six year construction period stated in paragraphs four and five of the recommendations contained in Report PSD-077-08 be reduced to three years; THAT the following be added after paragraph 5 of the recommendations contained in Report PSD-077-08; THAT the provision for a fitness center be removed; and THAT an appropriate by-law be passed for the Mayor and Clerk to execute an option agreement for a nominal cost. CARRIED The foregoing resolution #GPA-422-08 was then put to a vote and carried as amended. - 12 - General Purpose and Administration Committee Minutes July 7,2008 APPLICATIONS FOR REMOVAL OF HOLDING SYMBOL APPLICANTS: 2117412 ONTARIO LIMITED and POINTE OF VIEW DEVELOPMENTS (STONECREEK POINTE) INC. Resolution #GPA-425-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-078-08 be received; THAT the application submitted by 2117412 Ontario Limited to remove the Holding (H) symbol be approved; THAT the application submitted by Pointe of View Developments (Stonecreek Pointe) Inc. to remove the Holding (H) symbol be approved; THAT the By-laws contained in Attachments 3 and 4 to Report PSD-078-08 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-078-08, any delegations, the Regional Municipality of Durham Planning Department and Municipal Property Assessment Corporation be advised of Council's decision. CARRIED ONTARIO HERITAGE TRUST HERITAGE COMMUNITY RECOGNITION PROGRAM NOMINEE Resolution #GPA-426-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-079-08 be received; THAT the Ontario Heritage Trust be advised that the Council of the Corporation of the Municipality of Clarington nominates William Calver for recognition under the Heritage Community Recognition Program for his significant contribution to the preservation of the cultural heritage of the Municipality of Clarington; and THAT William Calver, the Clarington Heritage Committee, and the Ontario Heritage Trust be advised of Council's decision. CARRIED .13. General Purpose and Administration Committee Minutes July 7,2008 HERITAGE DESIGNATION BY-LAW AMENDMENT 19 KING STREET EAST, BOWMANVILLE Resolution #GPA-427-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-080-08 be received; THAT the Clerk be authorized to prepare the required Notice of Intention to amend the heritage designation to delete the existing panelled door of 19 King Street East, Bowmanville from the designated features contained in By-law 90-185, and report back to Council following the prescribed notification period; and THAT the Ontario Heritage Trust, the Clarington Heritage Committee, the property owner and the interested parties listed in Report PSD-080-08 be advised of Council's decision. CARRIED STEPHENSON PROPOSED PLAN OF SUBDIVISION APPLICANT: PATRICIA STEPHENSON Resolution #GPA-428-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-081-08 be received; THAT the application for Draft Approval of the proposed Plan of Subdivision submitted by Patricia Stephenson be approved as contained in Attachment 2 to Report PSD-081-08, subject to the Conditions of Draft Approval, contained in Attachment 3 to Report PSD-081-08; THAT the application for Zoning By-law Amendment, submitted by Patricia Stephenson, be approved as contained in Attachment 4 to Report PSD-081-08; THAT the Mayor and Clerk be authorized by By-law to enter into an Agreement with the Owners and the By-law be forwarded to Council at such time the Owners are prepared to proceed with this development; THAT a copy of Report PSD-081-08 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation; and THAT all interested parties listed in Report PSD-081-08 and any delegations be advised of Council's decision. CARRIED - 14 - General Purpose and Administration Committee Minutes July 7, 2008 CONFIDENTIAL REPORT REGARDING A PROPERTY MATTER PSD-083-08 CONFIDENTIAL VERBAL REPORT REGARDING A PROPERTY MATTER Resolution #GPA-429-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Confidential Report PSD-083-08 and the Verbal Confidential Report from the Director of Planning Services be referred to the end of the Agenda to be considered in a "closed" session. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT PROPOSAL TO CONVEY UNOPEN ROAD ALLOWANCES SITUATED IN LOTS 3, 4 AND 5, BETWEEN BROKEN FRONT CONCESSION A AND BROKEN FRONT CONCESSION B, FORMER TOWNSHIP OF CLARKE Resolution #GPA-430-08 Moved by Councillor Robinson, seconded by CouncillorTrim THAT Report EGD-031-08 be received; THAT the road allowances situated in Lots 3, 4 and 5, between Broken Front Concession A and Broken Front Concession B, further identified as Part 8 on Registered Plan 1 OR-619 and Parts 10 and 12 on Registered Plan 10R-68? be closed and declared surplus and that the road allowances be conveyed to Cameco Corporation; THAT the applicant's pay the appraised land value of $18,000.00 as well as all legal and other financial costs associated with the transaction; THAT Council pass the necessary by-laws to implement the recommendations of Report EGD-031-08; and THAT Cameco Corporation be advised of Council's decision. CARRIED - 15 - General Purpose and Administration Committee Minutes July 7, 2008 AMENDING AGREEMENT OF UNDERSTANDING FOR NORTHGLEN WEST SUBDIVISION - BAYSONG DEVELOPMENTS INC. Resolution #GPA-431-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-032-08 be received; THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, the Amending Agreement of Understanding with Baysong Developments Inc. for the grading works and the erosion and sedimentation control works on the draft approved Northglen West Subdivision; THAT Council approve the by-law attached to Report EGD-032-08 to confirm its decision to enter into the Amending Agreement of Understanding with Baysong Developments Inc.; and THAT Baysong Developments Inc. be notified of Council's decision and that the Amending Agreement of Understanding be forwarded to them for execution once it has been drafted to the satisfaction of the Director of Engineering Services and the Municipality's Solicitor. CARRIED ROUNDABOUT EDUCATION PROGRAM Stepehn Sargeant, TSH, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-033-08. Resolution #GPA-432-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report EGD-033-08 be received for information. CARRIED - 16 - General Purpose and Administration Committee Minutes July 7,2008 MEARNS AVENUE RECONSTRUCTION CANADIAN PACIFIC RAILWAY COMPANY AGREEMENT Resolution #GPA-433-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-034-08 be received; THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, the Agreement with Canadian Pacific Railway Company for the purpose to widen Mearns Avenue through the crossing at grade across the railway at Millage 162.92, Belleville Subdivision; THAT Council approve the by-law attached to Report EGD-034-08, to confirm its decision to enter into the Agreement with Canadian Pacific Railway Company; THAT Canadian Pacific Railway Company be notified of Council's decision and that the Agreement be forwarded to them for execution; and THAT the Engineering Department proceed with the installation of the drop arms by Canadian Pacific Railway Company as approved through the capital budget and pursue cost sharing possibilities with Transport Canada and Canadian Pacific Rail. CARRIED 2008 MUNICIPAL ROAD AND BRIDGE INFRASTRUCTURE PROJECTS Resolution #GPA-434-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report EGD-035-08 be received; THAT the works listed in the 2008 Municipal Road and Bridge Infrastructure Projects list contained in Report EGD-035-08 be endorsed as the Municipality's highest priority projects in accordance with the 2008 Municipal Road and Bridge Infrastructure Investment eligibility criteria; THAT Report EGD-035-08 be forwarded to the Ontario Ministry of Transportation; and THAT the Engineering Services Department proceed to tender and construct the road improvement works in the fall of 2008. CARRIED -17 - General Purpose and Administration Committee Minutes July 7,2008 OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Resolution #GPA-435-08 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT the Committee recess for 40 minutes. CARRIED The meeting resumed at 1:40 p.m. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT RESIDENTIAL SPRINKLERS - CORRESPONDENCE FROM CITY OF MISSISSAUGA Resolution #GPA-436-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report ESD-011-08 is received for information; and THAT the resolution passed by the City of Mississauga, with respect to residential fire sprinklers, be received by Council. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT DISSOLUTION OF TOTAL HOCKEY Resolution #GPA-437-08 Moved by Mayor Abernethy, seconded by Councillor Trim THAT Report CSD-016-08 be received and approved; THAT a Request for Proposal be issued for the sale of the Total Hockey Transferred Assets and Total Hockey trademark; - 18 - General Purpose and Administration Committee Minutes July 7, 2008 THAT the Total Hockey Loaned Assets be offered to Brian McFarlane in return for a release and indemnity agreement satisfactory to the Municipality's Solicitor and a search for the lawful owner of Total Hockey Loaned Assets be undertaken if Brian McFarlane is unwilling to accept the return of the Loaned Assets on these terms; THAT assets acquired (purchased or donated) by the Municipality of Clarington for the "Local Heroes of Hockey" display be retained by the Municipality for display in Clarington; and THAT any revenue received from the sale of Total Hockey assets be deposited into the Community Services Refurbish Reserve Fund Account #560-00-000-00000-6760. CARRIED GRANT REQUEST-EVENT TO ASSIST PEOPLE DISPLACED BY BOWMANVILLE FIRE Resolution #GPA-438-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report CSD-017-08 be received; THAT Council consider the request for funding from Ms. Joan Winters under the Municipal Grant Program; and THAT Ms. Joan Winter be advised of Council's decision. MOTION LOST (See following motion) Resolution #GPA-439-08 Moved by Mayor Abernethy, seconded by Councillor Foster THAT the foregoing resolution be amended to replace the second paragraph with the following paragraph: 'THAT the Ms. Joan Winter be approved for a grant in the amount of $638.91 plus $31.63 GST;" CARRIED The foregoing resolution GPA-438-08 was then put to a vote and the motion was lost. -19. General Purpose and Administration Committee Minutes July 7, 2008 Resolution #GPA-440-08 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report CSD-017-08 be received; and THAT Ms. Joan Winter be advised of Council's decision. CARRIED GRADE 5 ACTION PASS Resolution #GPA-441-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report CSD-018-08 be received for information. CARRIED NEWCASTLE & DISTRICT RECREATION COMPLEX - FACILITY UPDATE Resolution #GPA-442-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report CSD-019-08 be received for information. CARRIED GRANT REQUEST - PARTICIPATION HOUSE PROJECT Resolution #GPA-443-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report CSD-020-08 be received; THAT the request of Participation House Project for funding through the Municipal Grant Program be denied, as the request does not meet the criteria of the Municipal Grant Program; and THAT Gabriele Albrecht, Director of Residential Services, Participation House, be advised of Council's decision. CARRIED - 20- General Purpose and Administration Committee Minutes July 7, 2008 Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENT OF OFFICER Resolution #GPA-444-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report CLD-021-08 be received; THAT the by-law attached to Report CLD-021-08 be forwarded to Council for approval; and THAT Mr. Davi Sinde be advised of Council's actions. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT RFP2008-2 - GARNET B. RICKARD RECREATION COMPLEX - LEASE SPACE Resolution #GPA-445-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-039-08 be received; THAT the Community Care Durham proposal be accepted for the leasing of the space available at Garnet B. Rickard Recreation Complex for a five year term with the option to renew for a further 5 years pending satisfactory terms for both sides; THAT the Evaluation Committee be authorized to proceed with negotiations for a lease agreement with Community Care Durham on behalf of the Municipality of Clarington to the satisfaction of the Municipality; THAT the requested funds be drawn from the General Municipal Reserve Fund and paid back over the five year lease term on a payment schedule established by the Municipality's Finance Department; THAT the Evaluation Committee be authorized to negotiate with Denrain as the alternate proponent should negotiations with Community Care Durham fail to produce an acceptable lease agreement; - 21 - General Purpose and Administration Committee Minutes July 7,2008 THAT the attached By-law marked Schedule "C", to Report COD-039-08, be approved authorizing the Mayor and the Clerk to execute the lease agreement which is satisfactory to the Municipal's Solicitor; and THAT Staff report back to Council on the results of the negotiations with the successful candidate. CARRIED PURCHASE OF A PRE-BUILT PUMPER Resolution #GPA-446-08 Moved by Councillor Woo, seconded by Councillor Robinson THAT Report COD-041-08 be received; THAT Fort Garry Fire Trucks Ltd, Winnipeg, Manitoba with a total bid in the amount of $306,106.00 (Plus GST) being the lowest responsible bidder providing a unit meeting terms, conditions and specifications of the Emergency and Fire Services Department be awarded the contract for the supply and delivery of a 2008 Model 1250 GPM Pumper as required by the Emergency and Fire Services Department; THAT the required funds be drawn from the Fire and Emergency Services Department 2008 Capital Account # 110-28-388-82812-7401; and THAT the Manager of Purchasing be authorized to negotiate the acquisition and place orders for additional ancillary equipment needed to equip the truck ready for service and that the required funds be drawn from the Emergency and Fire Services 2008 Capital Account # 110-28-388-82812-7401. CARRIED TENDER CL2008-23, HIGH FLOAT RESURFACING Resolution #GPA-447-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report COD-042-08 be received; THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of $515,865.75 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2008-23, be awarded the contract for the High Float Resurfacing; THAT the required funds be drawn from the Department of Operations, 2008 Current Budget Surface Treatment Account #100-36-381-10270-7163; - 22 - General Purpose and Administration Committee Minutes July 7,2008 THAT the additional expenditure for Road Stabilization in the amount of $6,500.00 be approved; and THAT the balance of the funds be used as needed for a contingency for the 2008 High Float Program with any remaining amount being carried forward to the 2009 program. CARRIED CO-OPERATIVE TENDER CL2008-17, TRAFFIC SIGN REQUIREMENTS Resolution #GPA-448-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-044-08 be received; THAT Owl-lite Rentals & Sales, Toronto, Ontario, with a total bid price of $29,594.32 (excluding G.S.T.), being the lowest responsible bidder for Year 1, meeting all terms, conditions and specifications of Tender CL2008-17, be awarded Section Part A - Traffic Signs for the Municipality of Clarington's traffic signs requirements; THAT, Section Part B - Posts and Hardware be re-tendered as the hardware product specifications were inadequate and the vendors quoted on a wide range of products which do not meet the Operations Department requirements; THAT, Sections Part C, Part D, Part E, Part F are not required for the Municipality of Clarington's traffic sign requirements; THAT the contract be extended for a second year and third year, pending satisfactory service and acceptable pricing; and THAT the funds expended be drawn from the Department of Operations, 2008 current budget Traffic Sign account 100-36-384-10315-7112. CARRIED SUPPLIER INFORMATION NIGHT Resolution #GPA-449-08 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report COD-045-08 be received; and THAT future Supplier Information Nights be scheduled and presented at least once during each term of Council. CARRIED - 23. General Purpose and Administration Committee Minutes July 7,2008 CL2008-6, CONSTRUCTION OF KNOX NEIGHBOURHOOD PARK Resolution #GPA-450-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-046-08 be received; THAT Rutherford Contracting Ltd, Gormley, Ontario with a total bid in the amount of $414,544.56 (Excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2008-6, be awarded the contract for the Construction of Knox Neighbourhood Park, Bowmanville, Ontario as required by the Engineering Department; THAT funds required in the amount of $443,562.00 (which includes $414,544.56 tendering and contingencies) be drawn from Engineering 2008 Capital Account #110- 32-325-83302-7401 with the budget shortfall to be financed from the Park Development and Related Facilities Development Charges Reserve Fund in the amount of $39,205.80 and from the Municipal Capital Works Reserve Fund in the amount of $4,356.20; THAT the By-law marked Schedule "A" attached to Report COD-046-08 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED BOWMANVILLE TENNIS CLUB - LEASE RENEWAL Resolution #GPA-451-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-047-08 be received; THAT the Manager of Purchasing be authorized to continue with the formal negotiations of a new lease agreement with Bowmanville Tennis Club, for the lease of tennis courts located at the Clarington Older Adults 26 Beech Avenue for the term of January 1 , 2008 to December 31,2010 with an option extend for up to three one year terms; THAT the Mayor and Clerk be authorized to execute the lease agreement in a form satisfactory to the Municipal Solicitor; and THAT the By-law marked Schedule "A" to Report COD-047-08, authorizing the Mayor and the Clerk to execute the proposed Lease Agreement with the Bowmanville Tennis Club be forwarded to Council for approval. CARRIED AS AMENDED (See following motion) - 24- General Purpose and Administration Committee Minutes July 7, 2008 Resolution #GPA-452-08 Moved by Councillor Trim, seconded by Councillor Foster THAT the lease term for the tennis courts be amended to "January 1,2008 to December 31,2011 with an option to extend for up to three one year terms". CARRIED The foregoing resolution #GPA-451-08 was put to a vote and carried as amended. JOINT AGREEMENT PURCHASE - ORTHOPHOTOGRAPHY Resolution #GPA-453-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-049-08 be received; THAT Council approves the purchase of Orthophotography for 2008 and 2010 from the Region of Durham for an approximate cost for 2008 and 2010 are $15,300 and $9,300 respectively plus taxes in a joint agreement with the lake front Municipalities and First Base Solutions Inc; THAT the requirements of Purchasing By-law 2006-127 be waived in this instance; and THAT the By-law marked Schedule "A" to Report COD-049-08, authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED CLARINGTON KIDS INC. COURTICE COMMUNITY COMPLEX LEASE SPACE Resolution #GPA-454-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-050-08 be received; THAT the Manager of Purchasing be authorized to proceed with the formal negotiations of a new lease agreement with Clarington Kids Inc., for the lease of space in the Courtice Community Complex for the term of September 15, 2008 to September 14, 2013; THAT the Mayor and Clerk be authorized to execute the lease agreement in a form satisfactory to the Municipal Solicitor; and - 25 - General Purpose and Administration Committee Minutes July 7, 2008 THAT the By-law marked Schedule "A" to Report COD-050-08, authorizing the Mayor and Clerk to execute the proposed Lease Agreement with the Clarington Kids Inc. be forwarded to Council for approval. CARRIED FINANCE DEPARTMENT FINANCIAL UPDATE AS AT MARCH 31, 2008 Resolution #GPA-455-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report FND-013-08 be received for information. CARRIED 2008 I 2009 INSURANCE PROGRAM Resolution #GPA-456-08 Moved by Councillor Robinson. seconded by Councillor Woo THAT Report FND-014-08 be received; and THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self retention deductible levels for the period July 1. 2008 to June 30, 2009 at an approximate cost to Clarington of $670,297 be confirmed. CARRIED ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2007 Resolution #GPA-457-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report FND-015-08 be received for information; and THAT a copy of Report FND-015-08 be sent to the Ministry of Municipal Affairs and Housing. CARRIED - 26 - General Purpose and Administration Committee Minutes July 7, 2008 CHIEF ADMINISTRATIVE OFFICE MUNICIPAL ENERGY MANAGEMENT Resolution #GPA-458-08 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report CAO-006-08 be received; and THAT Council endorses the Municipal Energy Management Framework and authorize staff to proceed with an RFP process of an energy audit for each of the MAC/Library building and the Garnet B. Rickard Complex with funds to be drawn from the Municipal Government Enterprises Reserve Fund. CARRIED CONFIDENTIAL REPORT REGARDING A LEGAL MATTER Resolution #GPA-459-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Confidential Report CAO-007-08 from the Chief Administrative Office be referred to the end of the agenda to be considered in a "closed" session. CARRIED PHYSICIAN RECRUITMENT Resolution #GPA-460-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report CAO-008-08 be received; THAT Council authorize a further four year commitment to the Physician Recruitment Committee of the Clarington Board of Trade on the basis of funding four new doctors per year consistent with the current arrangements of $30,000 for each new doctor recru ited; THAT the transfer of funds to the Board in the amount of $30,000 per each new doctor recruited will be made upon the Board providing to the Director of Finance a copy of the contract with the new doctor; - 27- General Purpose and Administration Committee Minutes July 7,2008 THAT the funding arrangements be approved based on a transitional phasing onto the tax levy over the four years whereby in 2009 one doctor is funded from the tax levy and three are funded from the Impact/Escrow Reserve Fund, in 2010 two doctors be funded from the tax levy and two from the Impact/Escrow Reserve Fund, in 2011 three doctors be funded from the tax levy and one from the Impact/Escrow Reserve Fund, and in 2012 four doctors be funded from the tax levy; and THAT Mr. Michael Patrick and the Physician Recruitment Committee of the Clarington Board of Trade be thanked for their successful efforts and commitment to recruit physicians to Clarington and be advised of Council's decision. CARRIED FLAG RAISING POLICY Resolution #GPA-461-08 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report CAO-009-08 be received; THAT Council approves the amended Flag Raising Policy as per Attachment NO.1 to Report CAO-009-08. CARRIED AS AMENDED (See following motion) Resolution #GPA-462-08 Moved by Councillor Trim, seconded by Councillor Foster THAT the Flag Raising Policy contained in Report CAO-009-08 be amended to add the requirement that all requests shall be in writing and signed. CARRIED The foregoing resolution #GPA-460-08 was then put to a vote and carried as amended. UNFINISHED BUSINESS DELEGATION - RICHARD WARD- PAST DELEGATIONS Resolution # GPA-463-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the delegation of Mr. Richard Ward be received. CARRIED - 28 - General Purpose and Administration Committee Minutes July 7, 2008 DELEGATION - LINDA GASSER - REGARDING EFW HEALTH AND ENVIRONMENTAL MONITORING Resolution #GPA-464-08 Moved by Councillor Trim, seconded by Councillor Foster THAT the delegation of Ms. Linda Gasser be received with thanks. CARRIED DELEGATION - LIBBY RACANSKY - REGARDING REGIONAL GROWTH DURHAM & TECHNICALLY PREFERRED 407 ROUTE Resolution #GPA-465-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the delegation of Ms. Libby Racansky be received with thanks; and THAT Ms. Racansky be encouraged to forward her comments regarding the technically preferred 407 route to the Ministry of Transportation. CARRIED DELEGATION - JOANNE MCQUAID - REGARDING A ZONING INFRACTION Resolution #GPA-466-08 Moved by Councillor Trim, seconded by Councillor Woo THAT the delegation of Joanne McQuaid on behalf of Archie Groth, Phoenix Transportation, be referred to the Municipal Clerk's Department, for preparation of a report detailing the history of this matter for Council's consideration at the meeting of July 14,2008. CARRIED OTHER BUSINESS HEAD OF COUNCIL Resolution #GPA-467-08 Moved by Councillor Woo, seconded by Councillor Hooper WHEREAS By-law 2006-217, appointing an acting Head of Council to act in the place of the Head of Council was passed on December 18, 2006; - 29 - General Purpose and Administration Committee Minutes July 7, 2008 AND WHEREAS By-law 2006-217 appoints Councillor Charlie Trim and Councillor Mary Novak as acting Head of Council on a rotating basis; AND WHEREAS there may be occasions when both the Head of Council and the acting Head of Council are absent from the Municipality at the same time; NOW THEREFORE BE IT RESOLVED THAT Councillor Charlie Trim be appointed in the role of acting Head of Council in those instances when Councillor Novak and the Head of Council is absent from the Municipality during the period December 1, 2007 to November 30,2008 and December 1,2009 to November 30,2010; THAT Councillor Mary Novak be appointed in the role of acting Head of Council in those instances when Councillor Trim and the Head of Council is absent from the Municipality during the period December 1, 2008 to November 30, 2009; and THAT the appropriate by-law be forwarded to Council for passage. CARRIED Councillor Foster informed the Committee that the City of Ottawa has signed a deal with Plasco with regards to an incinerator for the City of Ottawa. He feels we should be able to get a better understanding of the costs and effects from this incinerator. COMMUNICATIONS There were no communication items to be considered. Resolution #GPA-468-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the meeting be "closed" to allow for consideration of Confidential Report PSD-083-08 regarding a property matter, a confidential verbal report from the Director of Planning Services regarding a property matter, and Confidential Report CAD-007-08 regarding a legal matter. CARRIED The meeting resumed in "open" session at 4:25 p.m. .30. General Purpose and Administration Committee Minutes July 7, 2008 CONFIDENTIAL REPORT PSD-083-08 - PROPERTY MATTER Resolution #GPA-469-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the recommendations contained in the Confidential Report PSD-083-08 be approved. CARRIED CONFIDENTIAL REPORT CAO-007-08 - LEGAL MATTER Resolution #GPA-470-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Confidential Report CAO-007-08 be received for information. CARRIED ADJOURNMENT Resolution #GPA-471-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 4:31 p.m. CARRIED " pJt~ DqpUTY GtERK - 31 -