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HomeMy WebLinkAbout06/23/2008 , .'I!lflnmnn CI@JJglOn Council Meeting Minutes JUNE 23, 2008 Minutes of a regular meeting of Council held on June 23, 2008, at 7:00 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo, attended until 9:37 p.m. Director of Corporate Services and Human Resources/Acting Chief Administrative Officer, M. Marano Executive Assistant to the Mayor, L. Bruce, attended until 7:35 p.m. Director of Engineering Services, T. Cannella, attended until 9:17 p.m. Manager of Communication and Marketing, J. Cooke, attended until 7:35 p.m. Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Solicitor, D. Hefferon Director of Operations, F. Horvath, attended until 9:17 p.m. Community Co-ordinator, H. Keyzers, attended until 7:35 p.m. Recreation Services Manager, S. Meredith, attended until 9:17 p.m. Director of Emergency Services/Fire Chief, G. Weir, attended until 9:17p.m. Administrative Assistant to the Municipal Clerk, C. Fleming, attended until 9:17p.m. Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interests stated for this meeting. ANNOUNCEMENTS Councillor Novak announced the following: . Central Lake Ontario Conservation Authority will be participating in Bowmanville's 150th Sesquicentennial Celebrations. . She attended Veridian's Annual Shareholders' Meeting on June 19, 2008. Council Meeting Minutes - 2 - June 23, 2008 . She took part in the Community Bike Ride along the Waterfront Trail on Sunday, June 22, 2008. . She brought greetings on behalf of the Municipality to welcome the new Allstate Insurance Company in Courtice. . The Public Alerting System sirens will be tested during daytime hours on June 27, 2008. Further information is available by calling 1-866-551-5373. Councillor Hooper announced the following: . Saturday, June 28, 2008, The "Cornz-A-Poppin" Gala will be held at the Garnet B. Rickard Complex. The Honourable David C. Onley, Lieutenant Governor will be in attendance. . An Illustrated History of Bowmanville "150 Years ....." Book Launch, Wine and Cheese Event will be held at the Visual Arts Centre of Clarington on June 26, 2008. . The Fabulous Fifties Festival was a huge success and Councillor Hooper expressed appreciation, on behalf of the Bowmanville Business Improvement Area, to staff of the Operations Department for their assistance with respect to the event. Councillor Foster announced the following: . July 4 to 6, 2008 is the Ontario Family Fishing Weekend when the public can fish without having a licence. . On June 24, 2008, the Public Information Centre regarding the Highway 407 East expansion will be held at the Garnet B. Rickard Complex. . The Open House for the Clarington Official Plan review will be held on Wednesday, June 25,2008 at the Solina Hall. Councillor Foster encouraged members of the public to attend to provide input into the Plan which will help guide the Municipality over the next 25 years. . On June 25, 2008, the Zion United Church will be holding their 51 st Annual Strawberry Supper. . On July 7,2008, Mayor Abernethy will bring greetings on behalf of the Municipality to cyclists participating in the Great Waterfront Trail Adventure, the 1 st Annual Amazing End-to-End Bike Tour which will pass through Darlington Park. . On July 6,2008, Friends of Second Marsh will be hosting a number of events related to the Great Waterfront Trail Adventure. Councillor Woo announced the following: . On Wednesday, June 18, 2008, he attended the Third Annual Durham Region Intimate-Relationship Violence Empowerment Network (DRIVEN) June Forum "The Domestic Violence Disconnect". Council Meeting Minutes - 3 - June 23, 2008 . On Saturday, June 21, 2008, Mayor Abernethy hosted a Big Brothers and Big Sisters Barbeque. . Tuesday, June 24, 2008, there will be a ground-breaking ceremony for the "Grey Cup" House, the first house for Habitat for Humanity Durham being built on Dean Avenue in Oshawa. Mayor Abernethy announced the following: . On July 12, 2008, Newcastle Artists and Artisans will be holding a one-of-a-kind show at the Bondhead Parkette. . On July 17, 2008, the Mayor's Golf Tournament will be held at the Bowmanville Golf and Country Club, with dinner to follow at the Garnet B. Rickard Complex, with all proceeds going to the Bowmanville Hospital Foundation. MINUTES Resolution #C-358-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT the minutes of a regular meeting of Council held on June 9,2008, be approved. "CARRIED" PRESENTATIONS Mayor Abernethy welcomed students, parents and the public to the presentation of the Seventh Annual "Awards for Academic Excellence". He advised local elementary and secondary school students who have demonstrated academic excellence combined with a commitment to leadership and community service will be recognized. The awards consist of a permanent plaque for each of the schools participating and each student will be presented with a personal framed certificate. Mayor Abernethy stated secondary students who are being recognized will also receive a cheque for $100.00 as a bursary to further their educational pursuits. Mayor Abernethy advised Vincent Massey School will be added to the list of schools to receive a permanent plaque due to the relocation of grade eight students. Linda Bruce, Executive Assistant to the Mayor presented the 2008 Awards for Academic Excellence to Local Students. She acknowledged the following students who were unable to attend tonight's Council meeting due to family commitments or conflicting schedules with their school graduation ceremonies and who had previously received their awards: Allison Koornneef, Durham Christian High School Corlyn Turner, Courtice North Public School Council Meeting Minutes - 4 - June 23, 2008 Krystal Keating, Dr. G.J. MacGillivray Public School Megan Rawlings, M.J. Hobbs Senior Public School Sara Jeronimo, Mother Teresa Elementary School Joshua Cordery, St. Elizabeth Elementary School Alyssa Keeler, Vincent Massey School Mayor Abernethy congratulated this year's recipients and presented plaques to the following graduating students from Clarington Elementary Schools: Meg Pierce, Bowmanville Senior Public School Jasmine Pallister, Dr. Emily Stowe Public School Nathan McCullough, Dr. Ross Tilley Public School Lauren Reis, Harold Longworth Public School Candice Mintz, John M. James Public School Megan DeHaas, Knox Christian School Morgan Cearns, Lydia Trull Public School Emily Ryan, Monsignor Leo Cleary Elementary School Michael MacLellan, St. Francis of Assisi Elementary School Melissa Peterson, St. Joseph's Elementary School Katherine Patterson, S.T. Worden Public School Michelle Abraham, The Pines Senior Public School Kelsey Gore, Waverly Public School Mayor Abernethy congratulated this year's recipients and presented plaques and cheques to the following graduating students from Clarington Secondary Schools: Kyle Hiemstra, Bowmanville High School Jessica McAleese, Clarington Central Secondary School Michael Bullock, Clarke High School Sarah Healy, Courtice Secondary School James Dobos, Holy Trinity Secondary School Meagan McEwen, St. Stephens Secondary School Mayor Abernethy congratulated Lindsay De-Roo, Good Shepherd Elementary School who was in attendance and who had been acknowledged earlier in the meeting as being unable to attend. Council Meeting Minutes - 5 - June 23, 2008 DELEGATIONS Jeff Wills addressed Council, on behalf of the Clarington Heritage Committee and as a resident of Beech Avenue, concerning Staff Report #1 - Report COD-043-08 - Tender CL2008-22 Beech Avenue Reconstruction. Mr. Wills stated they were half-way through the heritage test phase and that this is the first major project undertaken subsequent to the Heritage Designation. Mr. Wills reviewed the role and composition of the Clarington Heritage Committee and highlighted the Committee's involvement in the project review. Mr. Wills stated a public meeting was held at the Clarington Beech Centre and in addition, one-on-one reviews with each of the property owners will take place in the next week or so to review the changes affecting their properties. Mr. Wills stated a checklist has been prepared by the Planning Services Department outlining the main details of what will happen on the street. Mr. Wills summarized by stating they are pleased with the process undertaken. COMMUNICATIONS Resolution #C-359-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the communications to be received for information be approved, with the exception of Items 1-9, 1- 10, 1- 11 and 1-12. "CARRIED" 1-1 Minutes of the Clarington Compost Facility Community Relations Committee dated May 15, 2008. I - 2 Minutes of the Animal Advisory Committee dated April 9, 2008. 1-3 Minutes of the St. Marys Cement Community Relations Committee dated March 12, 2008. I - 4 Jim McNamara, Deputy Coordinator, Administration, Ontario Volunteer Emergency Response Team (OVERT Inc.) thanking Council for approving their grant application in the amount of $2,000; and, advising that due to the generosity and continued support from the Municipality of Clarington, OVERT will continue to aid and support the communities they serve. Council Meeting Minutes - 6 - June 23, 2008 1-5 Debbe Crandall, Executive Director, Save The Oak Ridges Moraine (STORM Coalition), forwarding a copy of the Status Report on the Implementation of the Oak Ridges Moraine Conservation Plan: A Look at New Infrastructure Projects, the second in an annual series of reports highlighting the successes and challenges of implementation of the Oak Ridges Moraine Conservation Plan (ORMCP). This year's report focuses on developing an inventory of new projects initiated on the moraine since 2001 as well as progress made in implementing municipal water protection policies and strategies. A copy of the status report is available at www.monitorinqthemoriaine.ca or www.stormcoalition.orq. I - 6 Correspondence has been received from individuals listed below in opposition to the proposed Energy-From-Waste facility. (Copies of all correspondence are on file in the Municipal Clerk's Department) a) M. Pierre-Philippe David b) Stephan Basque c) Jessica Duke d) Ariane Batic e) Dominic Gagnon f) Pascaline Apallo g) Elia Harb h) Courtney Colette Crites i) Nicole Mikalajunas j) Michel Savoie k) Marc-Antoine Emard I) Liam Maguire m) Stephanie Hassal I - 7 Kristin D. McKinnon-Rutherford, responding to Mayor Bob Shepherd, Township of Uxbridge, concerning Zero Waste and forwarding the following documentation in support of a zero waste strategy: "Aiming for Zero Waste, Ten Steps to Get Started at the Local Level", "The End of Garbage", Citizens Agenda for Zero Waste", Two Reasons Why Incineration is a Losing Financial Proposition for Host Communities"; Wasted Opportunity: A Closer Look at Landfilling and Incineration; Ontario's Waste Management Challenge - Is Incineration an Option?", and "Answering the Same Questions". Council Meeting Minutes - 7 - June 23, 2008 I - 8 Lori Pinkerton, Co-Chairperson, Clarington Racing Against Drugs, expressing appreciation for the donation to the Ninth Annual Racing Against Drugs Event and providing the Municipality with a Certificate of Appreciation and a T-shirt in recognition of the Municipality's support of the program which helps to raise awareness about substance use and abuse prevention, healthy alternative choices to drugs and safety issues. I - 13 Mayor Steve Parish, Town of Ajax, writing to Joe Dickson, MPP, Ajax- Pickering, advising the people of the Town of Ajax are concerned and angry with the loss of vital mental health services at a time when the Town is experiencing unprecedented growth and are frustrated with community leaders denying responsibility and not taking action on the issue; stating that as health care is a Provincial issue Mr. Dickson, their elected representative, is directly answerable to the people with respect to local health care issues; and requesting that he voice their concerns at Queen's Park and demand answers from the Minister of Health. 1-9 Dan Remollino, P. Eng., Project Manager, 407 East Environmental Assessment, Ministry of Transportation, advising the fourth round of Public Information Centres (PIC) concerning the 407 East Environmental Assessment (EA) and Preliminary Design Study Technically Preferred Route will be held in Clarington on Tuesday, June 24, 2008, from 4:00 p.m. to 8:00 p.m. at the Garnet B. Rickard Complex; encouraging the public to attend to view the information panels, ask questions and offer comments to the project team regarding the preferred route; and, forwarding a copy the June 2008 issue of the 407 East Environmental Assessment Newsletter. The PIC will present the preferred route for the transportation corridor, including the recommended route refinements and the location of the transitway corridor. Resolution #C-360-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence Item 1- 9 from Dan Remollino, P. Eng., Project Manager, 407 East Environmental Assessment, Ministry of Transportation with respect to the 407 East Environmental Assessment (EA) and Preliminary Design Study Notice for Public Information Centre #4 be received for information. "CARRIED" Council Meeting Minutes - 8 - June 23, 2008 I - 10 Sharon van Son, Assistant Deputy Attorney General, Ministry of the Attorney General, advising nominations are now open for the Attorney General's Victim Services Awards of Distinction, an initiative to recognize the outstanding achievements of dedicated professionals and volunteers in the victim services field and to acknowledge the strength, creativity and courage of individual victims who have been able to move forward to forge a better future for themselves, their families and their communities. Nominations will be accepted until July 16, 2008. Further information is available on the Ministry website at www.ontario.ca/attorneyqeneral or toll free at 1-800-518-7901. Resolution #C-361-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Correspondence Item I - 10 from Sharon van Son, Assistant Deputy Attorney General, Ministry of the Attorney General with respect to the Attorney General's Victim Services Awards of Distinction be referred to the Municipal Clerk's Department. "CARRIED" 1-11 Durham Region Health Department, Communicable Disease Control and Prevention/Clinic Services, Region of Durham advising the Health Department is offering summer and monthly immunization clinics to eligible Durham Region students who need to update their immunizations; forwarding a promotional poster on the Immunization Clinics and requesting the municipality's assistance in facilitating the awareness of the clinics by placing the poster in a visible location. Resolution #C-362-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Correspondence Item I - 11 from the Durham Region Health Department with respect to immunization clinics be referred to staff to facilitate the awareness of Summer and Monthly Immunization Clinics; and THAT the correspondence be referred to staff. "CARRIED" Council Meeting Minutes - 9 - June 23, 2008 I - 12 The Honourable Donna Cansfield, Minister of Natural Resources, advising that the Provincial government is involved in two tree- planting programs that will result in more than 50 million trees being planted by 2020; issuing a challenge to the people of Ontario to help fight climate change by planting trees in their yards, neighbourhoods and communities; advising the Ministry has set up www.Ontario.ca/plantatree.aninteractive website where people can tell how they are helping Ontario fight climate change by entering the number of trees they've planted, sending in stories and pictures of their tree-planting events and find information about planting trees and their benefits; and, requesting assistance in helping to spread the word about the new tree planting challenge which will help the environment and contribute to a brighter and cleaner future for Ontario. Resolution #C-363-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Correspondence Item I - 12 from the Honourable Donna Cansfield, Minister of Natural Resources with respect to Tree Planting Programs be referred to the Living Green Community Advisory Committee and to the Director of Planning Services. "CARRIED" CORRESPONDENCE FOR DIRECTION D - 9 Gord Krieger, P. Eng., Project Manager, GENIVAR, informing Council of construction activities on Highway 115 Northbound lanes from 2 km south of Boundary Road to 0.3 km north of County Road 10, commencing July 7,2008 to November 30, 2008. In order to complete construction within the given time frame and to minimize traffic disruption, the contractor would be permitted to work 24 hours per day from Mondays at 0:00 a.m. until Saturdays at 23:59 p.m. to facilitate paving, concrete pouring, saw-cutting and removal of concrete pavement, relocation of concrete traffic control barrier, grading operations and sealing of cracks and joints. As this is in contravention of the Municipality's noise by-law, the Consultant is informing the Municipality of the duration and type of construction. Council Meeting Minutes - 10- June 23, 2008 Resolution #C-364-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT an exemption to the Noise By-law be approved from July 7,2008 to November 30, 2008, with respect to construction activities on Highway 115 Northbound to permit the contractor to work 24 hours per day from Mondays at 0:00 a.m. until Saturdays at 23:59 p.m. in order to complete construction within the given time frame. "CARRIED" D - 1 Jesse Parsons, B.A. Hon, Clarington Arts and Music Festival (CAMfest) Board Member, advising of the success of their inaugural festival event in 2007, advising of plans underway to host this year's event on August 23, 2008, and of appropriate steps being undertaken to ensure that public safety is managed throughout the day; and, requesting permission for a partial road closure of the southern portion of Simpson Avenue at Baseline Road in Bowmanville on August 23,2008, to permit Durham Regional Police and Auxiliary Officers to control and direct pedestrians and vehicular traffic in the event that traffic significantly increases in the surrounding area nearing the time of their headlining performance. Resolution #C-365-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item D - 1 from Jesse Parsons, Clarington Arts and Music Festival (CAMfest) Board Member, with respect to CAMfest 2008, be received for information. "CARRIED" D - 2 Edgar Lucas, Chairman, Board of Management, Historic Downtown Bowmanville Business Centre, advising that the Board is in opposition to the Applications to Amend the Clarington Official Plan and Zoning By-law by Bowmanville Creek Developments Inc. to permit a wider range of commercial uses or any similar changes to the Official Plan; and, that on June 10, 2008, the Board of Management directed that a letter be sent to the Mayor and Council stating as follows: Council Meeting Minutes - 11 - June 23, 2008 "THAT the proposed additional 10,000 square foot commercial which is requested, was the equivalent of the entire commercial area on the south side of King Street in the Historic Downtown, from Scugog Road to Silver Street, and, THAT the Ontario Municipal Board, in its decision, was very definite in its limitations as to what should be allowed on the site, and, THAT the population grow to support what has already been approved has yet to be realized, let alone this newly proposed additional 1 0,000 square feet commercial, and, THAT the recently announced permanent layoff of 2,600 General Motors workers will result in many more homes for sale in the area and significantly fewer shoppers, and, THAT the ever increasing price of gasoline and the subsequent increase cost of commuting to work, will make buying a home in Clarington less of an attraction." Resolution #C-366-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item D - 2 from Edgar Lucas, Chairman, Board of Management, Historic Downtown Bowmanville Business Centre, with respect to applications to amend the Clarington Official Plan and Zoning By-law by Bowmanville Creek Developments Inc. be referred to the Director of Planning Services. "CARRIED" D - 3 Michael Patrick, Co-Chair, Physician Recruitment, and President, Clarington Board of Trade, thanking Council for their confidence with respect to the Board of Trade's efforts in physician recruitment; reporting on the success of the recruitment initiative in successfully securing nine doctors; advising the Municipality remains 13 doctors short as a result of receiving a re-designation from the Province relating to new population statistics; and, in an effort to maintain the successful momentum in recruiting, the Board welcomes the opportunity to discuss continued partnership and funding options for moving forward in their Physician Recruitment delivery. Council Meeting Minutes - 12 - June 23, 2008 Resolution #C-367 -08 Moved by Councillor Novak, seconded by Councillor Trim THAT Correspondence Item D - 3 from Michael Patrick, Co-Chair, Physician Recruitment, and President, Clarington Board of Trade, with respect to continued partnership and funding options for physician recruitment be referred to the Chief Administrative Officer. "CARRIED" D - 4 Kathryn J. Vout, Town Clerk, Town of Grimsby, writing to the Honourable Dalton McGuinty, Premier of Ontario, advising that on June 2, 2008, the Town of Grimsby passed the following resolution pertaining to the Greenbelt Plan - Economic Effects on Farmers and Municipalities: "WHEREAS the Greenbelt Plan claims to "protect against the loss and fragmentation of the agricultural land base and to support agriculture as the predominant land use" without providing essential economic support for Ontario farmers; and WHEREAS the Greenbelt Plan claims to "provide for a diverse range of economic and social activities associated with rural communities, agriculture, tourism, recreation and resource uses" without allowing municipalities to plan and create parks within the designated Greenbelt area; and WHEREAS the Greenbelt Plan, in "identifying where urbanization should not occur in order to provide permanent protection to the agricultural land base and the ecological features and functions occurring on this landscape" has effectively frozen all future growth in numerous municipalities throughout Ontario negatively affecting the ability of these municipalities to balance future budgets; and WHEREAS the Greenbelt has frozen development on lands where municipalities have spent millions of dollars providing municipal services for future growth; NOW THEREFORE BE IT RESOLVED; 1. THAT the Council of the Corporation of the Town of Grimsby requests that the Ontario Provincial Government conduct a detailed study into the economic effects of the Greenbelt on farmers and municipalities; and Council Meeting Minutes - 13 - June 23, 2008 2. THAT the Ontario Provincial Government provide transfer funding to municipalities frozen by the Greenbelt to ensure the economic stability of Greenbelt towns and cities; and 3. THAT the Ontario Provincial Government provide compensation to municipalities equal to the cost of municipal services within lands frozen by Greenbelt designation; and 4. THAT the Ontario Provincial Government provide tax relief to farmers within the Greenbelt area to protect and sustain farming in the Greenbelt Area for future generations; and 5. THAT a copy of this resolution be provided to all municipalities affected by the Greenbelt Legislation with a request for endorsement; and 6. THAT a copy of this resolution be provided to Premier Dalton McGuinty, the Minister of Municipal Affairs and Housing, the Minister of Agriculture Food and Rural Affairs, the Minister of Public Infrastructure and AMO. Resolution #C-368-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the resolution from the Town of Grimsby with respect to the Greenbelt Plan - Economic Effects on Farmers and Municipalities be received for information. "CARRIED" D - 5 Susan Greatrix, City Clerk, Corporation of the City of Waterloo, advising Council that on May 12, 2008, the City of Waterloo passed the following resolution pertaining to 2008 Municipal Road and Bridge Infrastructure Investment: "WHEREAS the City of Waterloo is one of the Ontario municipalities who have been approved to receive funds in the amount of $1,308,003 from the Ministry of Transportation towards municipal road and bridge capital infrastructure renewal needs; WHEREAS towns and cities are where the people of Canada work and live and their long term sustainability is at risk without an adequate infrastructure; Council Meeting Minutes - 14 - June 23, 2008 AND WHEREAS provincial and national economic prosperity is inextricably linked to the well being and prosperity of towns and cities; AND WHEREAS public ownership of infrastructure has shifted over the past 50 years away from the federal and provincial governments to become an increasing responsibility for municipal governments such as the City of Waterloo; AND WHEREAS the City of Waterloo requires revenues that grow with the economy in order to contribute to the sustainability of its infrastructure; AND WHEREAS the Council of the City of Waterloo has introduced a number of initiatives such as ten-year capital planning, continuous improvement, public private partnerships and a proposed capital investment contribution as the City's efforts to address the infrastructure deficit; AND WHEREAS the City of Waterloo has determined that its municipal infrastructure deficit is approximately $160 million over the next ten years; AND WHEREAS the City of Waterloo's infrastructure deficit would require a one time municipal tax increase of 40% to be fully funded; AND WHEREAS property taxes, for the most part, is a very regressive tax not based on economic growth, income or ability to pay; AND WHEREAS there is just a single taxpayer paying taxes to the different levels of government; AND WHEREAS, on average, municipalities collect eight cents of every dollar of total government collected taxes for the services they provide; AND WHEREAS there are federal and provincial surpluses projected over the next number of years; Council Meeting Minutes - 15 - June 23, 2008 NOW THEREFORE BE IT RESOLVED THAT: 1. The Council of the Corporation of the City of Waterloo calls upon the Provincial government to clarify and confirm that the 2008 Municipal Road and Bridge Infrastructure Investment is in fact a one time infusion of funds versus an annual contribution and that if this is the case, that the Provincial government provide long term and sustainable infrastructure funding to assist the City of Waterloo and all upper, lower and single tier municipalities in addressing their infrastructure roles and responsibilities; 2. Copies of this resolution be forwarded to the Prime Minister of Canada, the Premier of Ontario, Federal and Provincial Ministers of Finance, Provincial Minister of Public Infrastructure Renewal, Federal Minister of Transportation, all Members of Parliament, all Members of Provincial Parliament, the Association of Municipalities of Ontario (AMO), the Federation of Canadian Municipalities (FCM) and the Big Cities Mayors' Caucus of FCM; 3. All municipalities be encouraged to pass motions supporting this resolution and forward to their relevant federal and provincial representatives." Resolution #C-369-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the resolution from the City of Waterloo with respect to the 2008 Municipal Road and Bridge Infrastructure Investment be received for information. "MOTION LOST" Resolution #C-370-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the resolution from the City of Waterloo with respect to the 2008 Municipal Road and Bridge Infrastructure Investment be endorsed. "CARRIED" Council Meeting Minutes - 16 - June 23, 2008 D - 6 Ronald G. Van Horne, Chief Administrative Officer, County of Lambton, writing to the Honourable Dalton McGuinty, Premier of Ontario, advising that on June 4,2008, Lambton County Council passed the following resolution pertaining to developing economic and environmental strategies that would assist Ontario in the years ahead: "THAT Lambton County Council request Premier McGuinty to call an Ontario Economic and Environmental Summit to bring together business, labour, elected Municipal leaders, Provincial MPs and MPPs, and First Nations from across the Province to develop "Made in Ontario" economic and environmental strategies that would assist Ontario in the years ahead. The significant job losses and turmoil in the manufacturing, agriculture, mining, tourism and other sectors has impacted across Ontario and new thinking and strategies are need now; and further, THAT this resolution be circulated to all Counties, Regions and Municipalities with a population over 50,000 and to the Leaders of the Opposition Parties, local MPs and MPPs." Resolution #C-371-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the resolution from Lambton County Council with respect to developing economic and environmental strategies that would assist Ontario in the years ahead be endorsed. "CARRIED" D - 7 Mary Ruth Moore requesting the spelling of "Osbourne Road" be changed to "Osborne Road" and that the fee for changing/altering the street name be waived. Ms. Moore states that although she is unable to find out the reasoning behind the name of the road she feels it is a coincidence that would suggest it was named for the many families living in the area and that the published history books all spell the name without the "u". Ms. Moore requests the spelling be changed to respect the families who have lived in the area for many generations and to reflect and maintain their history. Council Meeting Minutes - 17 - June 23, 2008 Resolution #C-372-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Correspondence Item D - 7 from Mary Ruth Moore requesting the spelling of "Osbourne Road" be changed to "Osborne Road" be endorsed. "MOTION WITHDRAWN" Resolution #C-373-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Correspondence Item D - 7 from Mary Ruth Moore requesting the spelling of "Osbourne Road" be changed to "Osborne Road" be referred to the Director of Planning Services. "CARRIED" D - 8 Greg Borchuk, P.Eng., EFW Project Manager, Region of Durham, requesting Council to initiate the process of establishing the Site Liaison Committee for the proposed energy from waste facility as defined in the Council and Joint Waste Management Group approved Terms of Reference. The Region of Durham will be selecting five (5) residents from outside the Municipality of Clarington and the Municipality of Clarington will be selecting an additional four (4) Clarington residents to participate on the Committee. The Region requests that Clarington follow similar timelines as theirs, i.e. members be selected by the end of August for Council endorsement in early September so that the Committee will be in a position to actively participate in the Environmental Assessment site specific studies this fall. Resolution #C-374-08 Moved by Councillor Novak, seconded by Councillor Trim THAT Correspondence Item D - 8 be referred to the Director of Planning Services; THAT the Municipality of Clarington initiate the process of establishing the Site Liaison Committee for the proposed energy from waste facility by advertising for Committee Members on a "Without Prejudice" basis; as a Host Community Agreement has not been entered into at this time; and Council Meeting Minutes - 18 - June 23, 2008 THAT Greg Borchuk, P.Eng., EFW Project Manager, Region of Durham be advised that the Municipality will report back in September. "CARRIED" COMMITTEE REPORT(S} Report #1 - General Purpose and Administration Committee Report June 16, 2008 Resolution #C-375-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the General Purpose and Administration Committee Report of June 16, 2008, be approved, with the exception of Items #3 and #23. "CARRIED" Item # 3 Resolution #C-376-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD-060-08 be received; THAT the proposed changes to By-law 84-63 continue to be reviewed to address outstanding issues and any concerns raised at the public meeting; and THAT the interested parties listed in Report PSD-060-08 be advised of Council's decision. "CARRIED LATER IN THE MEETING" Resolution #C-377 -08 Moved by Councillor Foster, seconded by Councillor Hooper "THAT the foregoing Resolution # C-377 -08 be amended by adding the following after the words "public meeting" in the third line: THAT the issue of recreational vehicle storage areas be referred to the "Planning for the Countryside" portion of the Official Plan Review; Council Meeting Minutes - 19 - June 23, 2008 THAT any owners with existing non-conforming sites storing recreation vehicles be permitted to submit applications for multiple sites for the purposes of amending the Zoning By-law and site plan approval;" "MOTION LOST ON THE FOLLOWING RECORDED VOTE" Council Member Yes No Declaration of Pecuniary Interest Councillor Foster '-/ Councillor Hooper '-/ Councillor Novak '-/ Councillor Robinson '-/ Councillor Trim '-/ Councillor Woo ...; Mayor Abernethy ...; Resolution #C-376-08 was then put to a vote and CARRIED. Item #23 Resolution #C-378-08 Moved by Councillor Novak, seconded by Councillor Hooper WHEREAS a number of previous Budgets were not approved until April or even May of the budget year; WHEREAS the 2008 Budget was approved by Council on January 28,2008; and WHEREAS much effort and many adjustments were made by staff to achieve approval for the 2008 Budget: NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington directs staff to report to Council early in September 2008 on the following: a) the 2008 Budget vs. actuals for the first half of 2008; and b) the tentative schedule for the 2009 Budget to achieve Council approval of the 2009 Budget by January 31, 2009. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING MOTION) Council Meeting Minutes - 20- June 23, 2008 Resolution #C-379-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the foregoing Resolution #C-379-08 be amended by adding: '(c) THAT the 2009 budget contain an addendum which provides a projected budgetary overview of the next five years.' "CARRIED" Resolution #C-378-08 was then put to a vote and CARRIED AS AMENDED. STAFF REPORTS 1. Report COD-043-08 - Tender CL2008-22 Beech Avenue Reconstruction Resolution #C-380-08 Moved by Councillor Woo, seconded by Councillor Trim THAT Report COD-043-08 be received; THAT Ron Robinson Limited, Bowmanville, Ontario with a total bid in the amount of $508,411.44 (Plus G. S. T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2008-22, be awarded the contract for Beech Avenue Reconstruction as required by the Engineering Department; THAT funds required in the amount of $832,000.00 (which includes $508,411.44 tendering, consulting and contingencies and the Region of Durham portion) be drawn from the 2006 & 2008 Engineering Capital Account #110-32-330-832727-7401 in the amount of $395,000.00 with $437,000.00 being provided by the Region of Durham for their portion; THAT the tender award be subject to the approval of the Regional Municipality of Durham for their portion of the work; and THAT the By-law marked Schedule "A" attached to Report COD-043-08 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. "CARRIED" Council Meeting Minutes - 21 - June 23, 2008 2. Verbal Report from the Director of Planning Services and the Solicitor Concerning a Legal Matter Resolution #C-381-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT the Verbal Report from the Director of Planning Services and the Solicitor Concerning a Legal Matter be referred to the end of the agenda to be considered during a "closed" session of Council. "CARRIED" BUSINESS ARISING FROM NOTICE OF MOTION There were no Notice of Motions previously given. UNFINISHED BUSINESS Resolution #C-382-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT the delegation of Jeff Wills be received with thanks. "CARRIED" BY-LAWS Resolution #C-383-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2008-108 to 2008-123, inclusive 2008-108 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the former Town of Newcastle (Prestonvale Road Land Corporation) 2008-109 Being a by-law to exempt certain portions of Registered Plan 40M-2094 from Part Lot Control 2008-110 Being a by-law to exempt certain portions of Registered Plan 40M-2038 from Part Lot Control Council Meeting Minutes 2008-111 2008-112 2008-113 2008-114 2008-115 2008-116 2008-117 2008-118 2008-119 2008-120 - 22- June 23, 2008 Being a by-law to exempt certain portions of Registered Plan 40M-2361 from Part Lot Control Being a by-law to adopt Orono Community Improvement Plan Amendment No. 1 Being a by-law to authorize the execution of an Amending Agreement of Understanding between the Corporation of the Municipality of Clarington and Lindvest Properties Limited for the purpose of cut, fill and pre-grade on a future development site in the Foster Creek North Subdivision (18T-89059) Being a by-law to control the dumping of fill, removal of fill and alteration of grades Being a by-law to authorize the execution by the Mayor and Clerk of an Agreement between the Corporation of the Municipality of Clarington and Knox Christian Church for the use of their Soccer Fields Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Road Savers 2000 Ltd., Toronto, Ontario for the Crack Sealing Programs, Various Locations Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Lions Club, Bowmanville, Ontario, to enter into agreement for the lease of Clarington Beech Centre, 26 Beech Street, Bowmanville, Ontario; Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Ontario Realty Corporation, Toronto, Ontario, to enter into agreement for the lease space at 132 Church Street, Bowmanville, ON Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and S & F Excavating Limited, King City, to enter into agreement for the Foster Creek Erosion Protection @ Roberts Street, Newcastle Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Ron Robinson Limited, Bowmanville, Ontario, to enter into agreement for the Beech Avenue Reconstruction, Bowmanville, Ontario Council Meeting Minutes - 23- June 23, 2008 2008-121 Being a by-law to appoint an individual as a Parking Enforcement Officer for Private Property (Tim Foerster) (47 Liberty Street South) 2008-122 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (1559300 Ontario Limited - Ron Robinson Ltd.) (Expansion of a Mineral Aggregate Operation) 2008-123 Being a By-law to amend By-law 2005-109, being the Municipality of Clarington Zoning By-law for lands within the Oak Ridges Moraine (1559300 Ontario Limited - Ron Robinson Ltd.) (Expansion of a Mineral Aggregate Operation); and THAT the said by-laws be now read a first, second and third time and finally approved. "CARRIED" NOTICE OF MOTION There were no Notices of Motion introduced under this section of the Agenda. OTHER INFORMATION Councillor Trim provided a brief update on the trip to Nova Scotia arranged by the Region for Councillors and senior staff to visit the Otter Lake Stabilized Landfill Site. He stated the facility has nine cells and they are working on the fourth cell. The operation started in 1999 and there is a twenty-five year window. Councillor Trim stated they are currently using over 200 acres of the 1,000 acres purchased in the mid 1990's and the cost to build the buildings, along with the road network and each cell, as well as the $13 million operating cost is $252 million with the majority of these costs in 1999 dollars. He stated the costs to build new cells are unknown and that an EA will be required to expand the facility. Councillor Trim advised the Halifax area has a population of 380,000 and in 2007, the cost to the homeowner for garbage pick up was $180 per year. He acknowledged there is a major problem with sorting out the garbage prior to the curbside pick-up and difficulty in getting residents to do the diversion in their homes. He confirmed that methane gas is being released to the atmosphere by hand using pressure valves. Councillor Trim advised they also visited the New Era Farms compost facility and the Miller Recycling Facility. He stated at the Miller facility there were trucks bringing garbage to the main floor area and when they viewed what was in the bags it was very discouraging, as two out of three bags contained recyclables. Councillor Trim feels more emphasis needs to be placed on diversion in the home to realize savings. Councillor Trim stated he would not support stabilized landfill in a similar fashion to the Otter Lake facility. Council Meeting Minutes - 24- June 23, 2008 Councillor Novak also provided an update on the recent trip to Nova Scotia. She stated she has a video of the Hot Rot Composting system which is very informative. Councillor Novak acknowledged the recycling efforts being done in Nova Scotia regarding the deposit on all drink containers with the exception of milk products. She advised that leachate is stored in very large containers that are emptied and transported every second or third day. Councillor Novak stated there is a total of 155,000 incoming tonnes of residual waste per year with 135,000 tonnes being landfilled. She also acknowledged the excellent educational programs the Province of Nova Scotia has developed. Councillor Novak noted however, that the facility was not all that she thought it might be. Councillor Hooper extended congratulations to three Clarington individuals who were drafted into the National Hockey League over the past weekend. Councillor Hooper also expressed appreciation to Metroland Newspaper for the recent article on Bowmanville's 150th Anniversary celebrations. Mayor Abernethy acknowledged that Chris Kelly has signed a five year extension to his contract with the Ottawa Senators. Councillor Foster suggested that Council forward a letter to Premier McGuinty thanking him for his confidence in the New Build project for Darlington Nuclear. Councillor Robinson requested staff to investigate property south of Cobbledick Road and Highway 2 as a temporary commuter parking lot. Resolution #C-384-08 Moved by Councillor Woo, seconded by Councillor Foster THAT the meeting be "closed" in order to consider a Verbal Report from the Director of Planning Services and the Solicitor concerning a Legal Matter. "CARRIED" The meeting resumed in open session at 10:00 p.m. CONFIRMING BY-LAW Resolution #C-385-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2008-124, being a by-law to confirm the proceedin~s of the Council of the Municipality of Clarington at a regular meeting held on the 23' day of June, 2008; and Council Meeting Minutes - 25- June 23, 2008 THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-386-08 Moved by Councillor Robinson, seconded by Councillor Foster p":;jo~m at 1003 p.m. ~~ Dlt .y~ K