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HomeMy WebLinkAbout2019-05-27 MinutesClariiw-n General Government Committee Minutes May 27, 2019 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the General Government Committee held on Monday, May 27, 2019 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, and Councillor M. Zwart Regrets: Councillor C. Traill Staff Present: A. Allison, T. Cannella, J. Caruana, A. Greentree, F. Horvath, M. Marano, R. Maciver, T. Pinn (left the meeting at 3:00 PM) E. Watson (arrived to the meeting at 3:00 PM), G. Weir, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction Councillor Neal asked that a new business item, regarding a possible Audit Committee Report, be added to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG -314-19 Moved by Councillor Hooper, seconded by Councillor Jones That the Agenda for the General Government Committee meeting of May 27, 2019 be adopted as presented, with the addition of the new business item regarding a possible Audit Committee Report. Carried 4 Declaration of Interest Councillor Hooper declared a direct interest in Report CSD -006-19 regarding the 2019 Community Event Sponsorship Requests for Newtonville Music in the Park (Application #S19-11). Councillor Hooper declared a direct interest in Report CSD -006-19 regarding the 2019 Community Event Sponsorship Requests for Newcastle Village Concerts (Application #S19-12). - 1 - Clariiw-n General Government Committee Minutes May 27, 2019 Councillor Hooper declared a direct interest in Report CSD -006-19 regarding the 2019 Community Event Sponsorship Requests for Concerts in the Park (Application #S19-13). Councillor Neal declared a direct interest in Report CSD -006-19 regarding the 2019 Community Event Sponsorship Requests for Newcastle's Art Show Inc. (Application #S19-14). 5 Announcements Members of Committee announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG -315-19 Moved by Councillor Zwart, seconded by Councillor Neal That the minutes of the regular meeting of the General Government Committee meeting held on May 6, 2019, be approved. Carried 7 Delegations 7.1 Jeannette Whynot, Accessibility Coordinator, Regarding National AccessAbility Week (NAAW) Jeannette Whynot, Accessibility Coordinator, was present regarding National AccessAbility Week (NAAW). She made a verbal presentation to accompany an electronic presentation. Ms. Whynott noted that May 26 to June 1, 2019 is NAAW. She provided the Committee with background information on the purpose of NAAW. Ms. Whynott reviewed the percentage of Ontarians who have a disability and those who are impacted by a disability. She explained that DiversAbility is a strength in our community and that, by bringing Canadians together to recognize the valuable contributions of persons with disabilities, we are strengthening the collaborative effort needed to create a country that is fully accessible and inclusive. Ms. Whynott provided the Committee with the overall goal and ongoing priorities of the Accessibility Advisory Committee (ACC). She noted some of the upcoming activities for 2019 and highlighted the successes of the AAC. Ms. Whynott explained that the AAC aims to raise awareness about keeping accessible features intact. Ms. Whynott concluded by thanking the Committee for their continued support. -2- Clarington General Government Committee Minutes May 27, 2019 Resolution #GG -316-19 Moved by Councillor Jones, seconded by Councillor Hooper That the Delegation of Jeannette Whynot, Accessibility Coordinator, Regarding National AccessAbility Week (NAAW), be received with thanks. Carried 7.2 Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding an Annual Update on the Ganaraska Region Conservation Authority Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, was present regarding an Annual Update on the Ganaraska Region Conservation Authority. Ms. Lancaster made a verbal presentation to accompany an electronic presentation. Ms. Lancaster provided an overview of the goals of the Clean Water — Healthy Land Financial Assistance Program (CWHLFAP) and how the GRCA works towards achieving these goals. She provided an overview of the financial assistance program and reviewed details of the 2018 funding amounts and caps. Ms. Lancaster continued by reviewing the 2018 funding amounts and caps and noted that there are new categories for urban projects, cover crops and an overall clearer categories. She explained that the review committee is in place to evaluate the projects and approve funding and explained the Committee composition. Suspend the Rules Resolution #GG -317-19 Moved by Councillor Anderson, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow the delegation of, Pam Lancaster, Be extended for an additional two minutes. Carried Ms. Lancaster continued by highlighting the variety projects that have been undertaken with this program and provided a detailed description of the main projects in 2018. She continued by providing an overview of the 2018 projects to date. Ms. Lancaster concluded by noting the benefits of this program to our natural environment. She thanked the Committee and offered to answer questions. Resolution #GG -318-19 Moved by Councillor Zwart, seconded by Councillor Neal That the delegation of Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, regarding an annual update on the Ganaraska Region Conservation Authority programs, be received with thanks.Carried -3- Clariiw-n General Government Committee Minutes May 27, 2019 7.3 Robert Malone and Henry Wildeboer, Clarington Task Force on Affordable Housing, Regarding Surplus Properties Robert Malone and Henry Wildeboer, Clarington Task Force on Affordable Housing, were present regarding surplus properties. Mr. Malone explained that the Task Force on Affordable Housing passed a resolution at their meeting on April 16, 2019, to encourage the Municipality of Clarington to consider the sale of municipally owned surplus properties at less than market value, subject to all existing laws, for the purpose of long term affordable rental housing. He noted that the Task Force aims to contribute solutions to the social dilemma of affordable rental accommodations. Mr. Malone stated that developers have fled the rental accommodation market because of high land costs, red tape, rent controls and overall unfavorable economics. He explained that condominiums have become the product of choice for the industry because of the developer's ability to pay higher lands costs because of a quick cash flow, but explained that they are still not affordable for most. Mr. Malone stated that studies have found that there is a shortage of rental housing accommodations in Ontario. He explained that the Task Force would like the Municipality of Clarington to reduce the market value of its suitable and available real estate to attract developers, to help satisfy the rental accommodations needed in Clarington. Suspend the Rules Resolution #GG -319-19 Moved by Councillor Hooper, seconded by Councillor Jones That the Rules of Procedure be suspended to allow the delegation of Robert Malone and Henry Wildeboer, to be extended for an additional two minutes. Carried Mr. Wildeboer stated that the Municipality of Clarington needs to create solutions and pilot projects to solve the shortage of rental housing accommodations. He concluded by urging the Committee to adopt the proposed resolution passed by the Task Force and answered questions from the Committee. Resolution #GG -320-19 Moved by Councillor Jones, seconded by Councillor Hooper That Council receive the delegation from the Clarington Taskforce on Affordable Housing and ask that their findings and recommendations be submitted to staff for the development of an Affordable Housing Strategy and Toolkit; That an update from staff be provided in October, pending Bill 108 regulations, with a draft Toolkit outlining potential options for the Clarington Affordable Housing Taskforce and Clarington Council to consider; and Clar-ington- General Government Committee Minutes May 27, 2019 That a draft of the toolkit be provided to the Clarington Affordable Housing Taskforce in order to provide input and comment. Carried Recess Resolution #GG -321-19 Moved by Councillor Neal, seconded by Councillor Jones That the Committee recess for 5 minutes. Carried The meeting reconvened at 10:38 AM with Mayor Foster in the Chair. 7.4 Bart Hawkins Kreps, Regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study Bart Hawkins Kreps, was present regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study. Mr. Hawkins Kreps made a verbal presentation to accompany an electronic presentation. He explained that the CLOCA report cites that the communities on West Beach and Cedar Crest Beach should be removed because of the dynamic beach hazard. Mr. Hawkins Kreps stated that the dynamic beaches in Port Darlington are not a hazard to residents, that the current high Lake Ontario level is not the main cause of danger and that shoreline erosion is due to the St. Mary's Pier. He explained that these factors result in ongoing danger every year, even when lake levels are low. Mr. Hawkins Kreps advised the Committee that dynamic beaches change often, growing and shrinking in response to wind, waves and water levels. He explained that, if the natural cycle is disrupted, and a beach shrinks every year but never grows back, then before long there is no beach and no dynamic beach. Mr. Hawkins Kreps stated that dynamic beaches play a key role in moderating wave force. He explained that you can see the results of waves on shorelines that still have a dynamic beach, compared to adjacent shorelines where the dynamic beach has been lost due to erosion. Mr. Hawkins Kreps played two video clips illustrating the varying impact of one storm on May 1, 2019. He advised the Committee that the two videos were shot in the same hour, with the same Lake Ontario level, the same wind and the same waves but the impact of the waves varies drastically. Mr. Hawkins Kreps noted that the key factor was that one stretch of the beach has been starved of sediment and has eroded. He explained that fixing the erosion problem, as outlined by the Baird Report, is the right and fair thing to do. Mr. Hawkins Kreps stated that not fixing the problem means exposing residents to personal danger and financial catastrophe in all seasons, every year. He concluded by stating that the community needs an engineering solution to restore the shoreline, now. -5- Clarington General Government Committee Minutes May 27, 2019 7.5 Pauline Witzke, Regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study Pauline Witzke, was present regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study. Ms. Witzke made a verbal presentation to accompany an electronic presentation. She explained that, during high Lake Ontario levels in 2017 and 2019, winds from the east/south caused the lake water to pile up on Port Darlington's shore. Ms. Witzke stated that Cedar Crest Beach has been gradually eroded away since the St. Mary's pier was built, so the waves are hitting very close to houses now. She noted that, if the water can't flow back out again, it pools around the houses/in vacant lots, and the waves push it over Cedar Crest Beach Road to the wetland. Ms. Witzke explained that this causes significant erosion, leading to the undermining of walls which topple into the lake and, most recently, cause foundation damage to buildings. She advised the Committee that, in 2017, 36 tons of soil and rock was removed from one property alone. Ms. Witzke stated that the wetland behind Cedar Crest Beach Road is fed by runoff from Bowmanville through West Side Creek, ending up in west side marsh. She noted that the water is held back in the marsh by a barrier beach at Lake Ontario and under normal lake levels, the barrier beach breaks when the wetland water level gets high enough, and the wetland drains. Ms. Witzke explained that, with high lake levels, the seiche and waves on the lake side keep the barrier from breaking. She advised the Committee that, in 2017, wave uprush from Lake Ontario crossed Cedar Crest Beach, filling the wetland, which could not drain because the barrier beach wouldn't break. Ms. Witzke stated that this caused the flooding of Cedar Crest Beach. She explained that this year the wetland is full to the level of Cedar Crest Beach, but not over it and so far, no wave uprush has flowed across Cedar Crest Beach Road because there are higher and more continuous sandbag walls erected on the lake side. Ms. Witzke stated that, according to long-term residents, Cedar Crest Beach Road has never flooded in the last 50 years, until 2017. She noted that the flooding was not caused by water flowing down West Side Creek, the water got pushed over the road by waves from the lake. Ms. Witzke stated that CLOCA's pattern of flooding they predicted has never happened. Suspend the Rules Resolution #GG -322-17 Moved by Councillor Neal, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow the delegation of Pauline Witzke to, be extended for an additional two minutes. Carried M Clartw-n General Government Committee Minutes May 27, 2019 She noted that the proposed voluntary disposition and further building restrictions are extreme, expensive and unnecessary and they should be rejected. Ms. Witzke explained that raising the roads in Port Darlington will mitigate the low level of flooding that has been seen, and will allow access for residents and first responders in future events. She mentioned that Cedar Crest Beach Road needs to be protected from waves when Lake Ontario levels are high and this can be accomplished using the methods from the Baird report, and the community has already indicated they support at least two of the four options. 7.6 Sarah Delicate, Regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study Sarah Delicate, was present regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study. Ms. Delicate made a verbal presentation to accompany an electronic presentation. She explained that, in 1972, planning documents for the St. Mary's shipping pier, predicted a complete interruption to littoral drift. Ms. Delicate stated that, in 2018, Baird Report it found accretion on the West and erosion on the East side, as predicted in 1972. She displayed a letter from Minister Ruth Grier, Minister of Environment, from 1992, outlining a shoreline regeneration working group that noted the shoreline eroded after the St. Mary's Pier went in. Ms. Delicate highlighted the history of the erosion of the shoreline east of St. Mary's Cement's existing dock from a 1994 letter from Minister L. J. Wildman. She highlighted the Municipality of Clarington's staff Report PD -108-95, outlining Council's resolution for the St. Mary's Cement dock expansion. Ms. Delicate provided the Committee with five reports that support the conclusion that the Pier starves the shoreline. She stated that most causes of coastal erosion affecting coastal communities are due to human intervention in the transport processes along the coastlines and/or reductions in the supply of sand to the shorelines. Ms. Delicate displayed a video comparing the 1967 shoreline (pre -pier) to the 2016 shoreline. Suspend the Rules Resolution #GG -323-19 Moved by Councillor Neal, seconded by Councillor Anderson That the Rules of Procedure be suspended to allow the delegation of Sarah Delicate to be extended for an additional two minutes. Carried She noted that CLOCA's flood modelling is flawed and the probability of a 100 year flood is less than 1 % a year. Ms. Delicate requested that the Committee reject the policy recommendations in the CLOCA staff report, which put 100% of the residents in harm's way, consider the history of the government decisions, and pursue a shoreline protection and restoration strategy, as outlined in the Baird Report. She concluded by answering questions from the Committee. -7- Clartw-n General Government Committee Minutes May 27, 2019 7.7 Jeff Mitchell, Regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study Jeff Mitchell, was present regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study. Mr. Mitchell explained that CLOCA S.R. 5630-19 is not a fair or responsible presentation of the shoreline erosion hazard. He noted that the Port Darlington Community Association (PDCA) fundamentally disagrees with CLOCA's re -framing of the objective given to them by Clarington Council. Mr. Mitchell stated that the unwillingness of CLOCA staff to address the historical cause of the erosion problem is disturbing and inconsistent with the mandate of a Conservation Authority. He explained that the PDCA'S position is that this concept is ethically wrong and economically unfeasible. Mr. Mitchell noted that one-time costs to the Municipality may exceed $50 million, for purchase and removal of approximately 50 homes and that the Municipality would lose at least $300,000 in annual property tax revenue in perpetuity. He stated that the costs far exceed the cost of the preferred shoreline protection option of $16 million set out in the Baird report. Mr. Mitchell outlined the PDCA's requests: That Council not receive CLOCA SR 5628 19 in its current form because: a) it does not address in good faith or remediate the shoreline erosion problem, as requested by Council; b) it leaves homeowners exposed to an on-going erosion and wave uprush hazard; c) it exposes the Municipality of Clarington and taxpayers to future costs that far exceed the cost of fixing the problem. 2. Failing 1, above, that CLOCA's recommendation to commence consultations for the development of a long-term incremental voluntary land disposition program be rejected because: a) an informal willing -buyer, willing seller arrangement already exists; b) it exposes homeowners to severe loss in property value over time; c) it discourages, if not prevents, future investment to remediate a problem that isn't going away and is easily fixed; d) it will cost taxpayers many times more than the cost of remediating the problem and provide no ancillary benefits to taxpayers. 3. That Council pursue implementation of Options 2 or 3 of the Baird report, or some other type of breakwater structure, with or without funding from potential partners; 4. That Council instruct CLOCA to initiate a CLASS EA pursuant to Options 2 or 3 of the Baird report; 5. That Council reject a CLOCA recommendation that would restrict or deny homeowners the right to rebuild their homes if required for any reason; Clarington- General Government Committee Minutes May 27, 2019 6. That Council adopt recommendation 4 of the CLOCA staff report dealing with road improvements; 7. That Council vigorously implement CLOCA's recommendation #6 seeking support from St Mary's Cement in the implementation and financing of future costs of planning and building structures designed to protect the Cedar Crest Beach Rd. shoreline. Suspend the Rules Resolution #GG -324-19 Moved by Councillor Neal, seconded by Councillor Zwart That the Rules of Procedure be suspended to allow the delegation of Jeff Mitchell to be extended for an additional minute. Carried Mr. Mitchell concluded by stating that The Honourable Erin O'Toole, Durham MP, indicated that he would participate in discussions to solve the problem, if invited. Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:00 PM with Mayor Foster in the Chair. 7.8 Andy Brown, Regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study Andy Brown, was present regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study. Mr. Brown stated that there is not enough reliable proof to proceed with CLOCA's resolution. He explained that he had a land use planner, May Luong, look at the recommendations proposed by CLOCA and they agreed they are not in the public interest and not good planning. Resolution #GG -325-19 Moved by Councillor Jones, seconded by Councillor Hooper That the Delegations of Bart Kreps, Pauline Witzke, Sarah Delicate, Jeff Mitchell and Andy Brown, regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study, be referred to Staff. Carried Clarington General Government Committee Minutes May 27, 2019 7.9 Peter Klose, Director, Jungle Cat World's Program, Regarding Report CLD -013-19 Status of Jungle Cat World under the Exotic Animal By-law Peter Klose, Director, Jungle Cat World's Program, was present regarding Report CLD -013-19 Status of Jungle Cat World under the Exotic Animal By-law. Mr. Klose provided a background on the exemption of Jungle Cat World's from previous by-laws. He stated that he agrees with the recommendations contained in Report CLD -013-19, but would like to know who will be conducting the yearly inspections. Mr. Klose explained that he was available to answer questions from the Committee. Alter the Agenda Resolution #GG -326-19 Moved by Councillor Hooper, seconded by Councillor Anderson That the Agenda be altered to consider Report CLD -013-19, Status of Jungle Cat World under the Exotic Animal By-law, at this time. Carried 15.1 CLD -013-19 Status of Jungle Cat World under the Exotic Animal By-law Resolution #GG -327-19 Moved by Councillor Zwart, seconded by Councillor Hooper That Report CLD -013-19 be received; That the By-law attached as Attachment 1 to Report CLD -013-19 be approved; and That all interested parties listed in Report CLD -013-19 and any delegations be advised of Council's decision. Carried -10- Clarington General Government Committee Minutes May 27, 2019 8 Communications - Receive for Information 8.1 Minutes of the Ganaraska Region Conservation Authority dated April 18, 2019 8.2 Minutes of the Bowmanville Business Improvement Area dated April 9, 2019 8.3 Mark Majchrowski, Chief Administrative Officer, Kawartha Conservation - 2018 Kawartha Conservation Annual Report Resolution #GG -328-19 Moved by Councillor Hooper, seconded by Councillor Anderson That the Communication Items 8.1 to 8.3 be received for information, with the exception of Correspondence Items 8.2. Carried Resolution #GG -329-19 Moved by Councillor Neal, seconded by Councillor Hooper That the Communication Item 8.2 be received for information. Carried 9 Communications — Direction 9.1 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Recommendation to Postpone "Come into Force" date of the Construction Act Resolution #GG -330-19 Moved by Councillor Neal, seconded by Councillor Anderson That the following resolution of the Region of Durham, regarding Recommendation to Postpone "Come into Force" date of the Construction Act, be endorsed by the Municipality of Clarington: A) That the Regional Chair, in consultation with Corporate Services — Legal Services Division, be authorized to write to the Attorney General and request that: i. the implementation of the prompt payment scheme and the implementation of a mandatory adjudication system in the Construction Act, R.S.O 1990 c. C.30 originally scheduled to come into force on - 11 - Clariiw-n General Government Committee Minutes May 27, 2019 October 1, 2019 be delayed until one year following the establishment of the Authorized Naming Authority; and ii. the Province undertake to provide Municipalities with training and/or guidance on the implementation of prompt payment and adjudication for the protection and preservation of present and future public projects; and B) That the Regional Clerk be directed to send a copy of Report #2019-A-15 of the Commissioner of Corporate Services, any related resolution of Regional Council and the Regional Chair's letter referenced above, to all area municipalities for them to endorse and/or prepare their own letters to the Attorney General in respect of delaying the implementation of the prompt payment and mandatory adjudication system. Carried 9.2 Adam Hicks, Administrative Assistant, Township of Mulmur, Regarding Aggregate Resolution #GG -331-19 Moved by Councillor Hooper, seconded by Councillor Zwart That the following resolution of the Township of Mulmur, regarding Aggregate, be endorsed by the Municipality of Clarington: That The Township of Mulmur recognizes the importance of aggregate extraction and the proper management of aggregate resources, including recycling aggregates; Whereas Mulmur owns and operates a gravel pit; Whereas the inappropriate extraction of aggregate can impact host communities, including, but not limited to: risk to surface and underground water supplies stress placed on local infrastructure; road safety; air and noise pollution; loss of farmland; encroachment on residential communities; interference with natural heritage systems; Whereas, the Ontario Government commenced a detailed review of the Aggregate Resources Act in 2016; Whereas the Ministry of Natural Resources hosted a summit on Aggregate Reform on March 29, 2019, and did not include municipal government as stakeholders; Whereas the Township supports the recommendations to allow policy interpretation for accessing material under Road Allowances; and -12- Clariiw-n General Government Committee Minutes May 27, 2019 Now Therefore Be It Resolved That The Township of Mulmur hereby requests the following: a) The Provincial Government provide for municipal representation at future meetings related to the Aggregate Reform; b) Municipalities be provided authority to regulate hours of operation and haul routes within municipal boundaries; c) If the Provincial level is accepted as a single level for applications, Municipalities be provided a process through which to provide comments on aggregate extraction activities proposed within or in the vicinity of their boundaries; d) The comments on "Cutting the Red Tape" provided by the Ontario Sand and Gravel Association be evaluated from the perspective of the local host community and ensure that there are mechanisms/processes in place to address impacts. e) That land unavailable for extraction due to changes on the rules to endangered and threatened species and other policies within the Natural Heritage System continue to be protected. Carried 9.3 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Approval in Principle of the Durham Community Energy Plan Resolution #GG -332-19 Moved by Councillor Anderson, seconded by Councillor Neal That Communication Item 9.3, from Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Approval in Principle of the Durham Community Energy Plan, be referred to staff. Carried -13- Clarington-General Government Committee Minutes May 27, 2019 9.4 Mandi Pearson, Clerk/Operations Clerk, Town of Petrolia, Regarding Ontario Good Roads Association Re-establishment of a Combined Conference for both OGRA and ROMA Resolution #GG -333-19 Moved by Councillor Hooper, seconded by Councillor Neal That the following resolution of the Town of Petrolia, regarding Ontario Good Roads Association Re-establishment of a Combined Conference for both OGRA and ROMA, be endorsed by the Municipality of Clarington: Whereas on the May 13, 2019 regular council agenda, correspondence item 12 q) was received from the Ontario Good Roads Association; And whereas during the 2019 OGRA conference AGM a resolution was passed regarding the reestablishment of an annual combined conference for both OGRA & ROMA; And whereas a past attendee of the combined conference, it makes great sense for the OGRA & ROMA conference to be returned to a combined conference effort each February, not only financially for the municipality but also for availability for participation of members of Council and staff; Now therefore be it resolved that the Council of the Town of Petrolia support the original resolution passed at the OGRA AGM to re-establish a combined OGRA & ROMA conference; And furthermore that a letter be sent to the ROMA Board of Directors, outlining our support for a collaborative OGRA ROMA annual combined conference, and that this letter of support be circulated to the Ontario Municipalities, and the OGRA Board of Directors. Carried 9.5 Alexander Harras, Manager of Legislative Service/Acting Clerk, Town of Ajax, Regarding 2022 Ontario Summer Games Bid Resolution #GG -334-19 Moved by Councillor Neal, seconded by Councillor Anderson That the following resolution of the Town of Ajax, regarding 2022 Ontario Summer Games Bid, be endorsed by the Municipality of Clarington: Whereas Sport Durham is seeking approval by Regional Council to submit a bid to host the 2022 Ontario Summer Games in the Durham Region; -14- Clarington- General Government Committee Minutes May 27, 2019 And whereas this three-day event would take place in August, 2022 hosting 21 sports, bringing in 3,000-3,500 participants and generating $4-6 million in region - wide economic impact; And whereas the Town has an opportunity to participate by hosting sporting events which may include baseball, softball and soccer, as determined by the organizing committee; And whereas hosting the 2022 Ontario Summer Games would further advance the Region and Town's successful track records of hosting multi -sport games, including the 2019 Parasport Games and the 2015 Pan Am games; And whereas the Town has invested over $9 million in capital improvements to the baseball and softball fields at Audley Ballpark, and the creation of two Artificial Turf fields at Ajax Community Centre (jointly funded by the Government of Canada and the Town). Part of the 2015 Pan Am Games Facility Agreement for Audley Ballpark requires the Town to provide access to high performance organizations, for no less than 10% of programming hours of the facility, at a preferred rate of no more than 75% of normal charge out rates for use of the facility, for a period of twenty years; Now Therefore be it resolved that Ajax Council support Sport Durham's bid to host the 2022 Ontario Summer Games, encouraging Regional Council to provide their support; and acknowledge that if the Region is awarded the bid, the Town of Ajax is a willing host and participant in the games; And that if the Region is awarded the bid, Ajax staff will report back to Council with detailed information regarding the Town's participation in the games, including associated costs and resource implications; And that this resolution be distributed to the Region of Durham, all Durham Region Municipalities, Sport Durham, MPP Rod Phillips and MP Mark Holland. -15- Clarington- General Government Committee Minutes May 27, 2019 9.6 Alexander Harras, Manager of Legislative Service/Acting Clerk, Town of Ajax, Regarding Regional Government Review Resolution #GG -335-19 Moved by Councillor Neal, seconded by Councillor Jones That Communication Item 9.6 be received for information. Withdrawn Resolution #GG -336-19 Moved by Councillor Neal, seconded by Councillor Jones That the following resolution of the Town of Ajax, regarding Regional Government Review, be endorsed by the Municipality of Clarington: Whereas the Government of Ontario is undertaking a Regional Government Review to examine governance, decision-making, and service delivery functions of Ontario's 8 regional municipalities, Simcoe County, and all respective lower - tier municipalities; And whereas the Regional Municipality of Durham ("the Region") and its 8 lower - tier municipalities continue to be leaders and advocates for good governance in the municipal sector, as is evidenced by the Region's decision to engage voluntarily in the 2015 Regional Council Composition Review, and the decision of Durham voters to elect the position of Regional Chair as of 2014; And whereas there is a strong and proven relationship between the Region and its lower -tier municipalities in Durham, and the double -direct voting system ensures that members of both local and regional councils are well informed about all issues and concerns impacting residents; And whereas Ajax Council ("the Town") agrees that there are opportunities for transfer of services and/or better service alignment between the Town and the Region to increase efficiencies for residents and businesses; And whereas Ajax Council is confident that, through the Regional Government Review, the Province of Ontario will respect municipal autonomy, identity and representation; Now therefore be it resolved that Ajax Council supports a continued two-tier municipal structure and double -direct voting system and governance model throughout Durham Region, noting that the Town is open to improving the alignment of services between the upper- and lower -tiers in order to achieve increased efficiencies; -16- Clariiw-n General Government Committee Minutes May 27, 2019 And that this resolution be distributed to all Durham Region municipalities, the Region of Durham, the Regional Government Review Advisors, Minister Steve Clark, MPP Rod Phillips, and all Durham Region MPPs. Carried 9.7 Township of McNab Braeside, Regarding Government of Ontario E -Learning Resolution #GG -337-19 Moved by Councillor Hooper, seconded by Councillor Anderson That the following resolution of the Township of McNab Braeside, regarding Government of Ontario E -Learning, be endorsed by the Municipality of Clarington: Whereas the Government of Ontario is proposing education adjustments; And whereas the Government of Ontario announced that secondary school students will be required to take four (4) out of thirty (30) high school credits as online course; And whereas thirty (30) credits are required for an Ontario high school diploma, the government is not providing rural Ontario with the same broadband access as the rest of the Province; And whereas throughout much of rural and northern Ontario, broadband service is lacking, making e -learning impossible, and may set our students up for a two- tier education system due to the lack of internet access; And whereas online e -learning will disproportionately affect students with special needs, who may need more attention from their teachers, and students in low- income families, who may not have access to a laptop and internet at home to do their online course work; Therefore be it resolved that the Township of McNab/Braeside respectfully requests the Premier of Ontario to reconsider these online courses until rural Ontario students can be given the same opportunity to access the internet as the urban students; and Be it further resolved that this motion be circulated to Ontario Premier Doug Ford, Minister of Education Lisa M. Thompson, MPP of Renfrew-Nipissing-Pembroke John Yakabuski, MP for Renfrew-Nipissing-Pembroke Cheryl Gallant, all Municipalities in the Province of Ontario, AMO, ROMA and School Boards. Carried -17- Clarington General Government Committee Minutes May 27, 2019 9.8 May Luong, Mathany & Higgs Law, Regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Study Resolution #GG -338-19 Moved by Councillor Neal, seconded by Councillor Jones That Communication Item 9.8, from May Luong, Mathany & Higgs Law, Regarding the Central Lake Ontario Conservation Authority (CLOCA) Port Darlington Shoreline Hazard Studay, be referred to the Chief Administrative Officer. Carried 10 Presentations 10.1 John Presta, Director, Environmental Services, The Region of Durham, Regarding Water and Sewer Servicing in Clarington John Presta, Director, Environmental Services, The Region of Durham, Engineering Services Department, advised the Municipal Clerk's Department, that he would be unable to attend to make his presentation. 11 Engineering Service Department No Reports for this section of the Agenda. 12 Operations Department No Reports for this section of the Agenda. Councillor Zwart chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD -004-19 Amendment to Open Air Burning By-law Resolution #GG -339-19 Moved by Mayor Foster, seconded by Councillor Jones That Report ESD -004-19 be received; and That the draft amending By -Law (Attachment 1 to Report ESD -004-19), being a by-law to amend the Open Air Burning By -Law 2012-062, be approved. Carried Clar-ington Mayor Foster chaired this portion of the meeting. 14 Community Services Department General Government Committee Minutes May 27, 2019 14.1 CSD -006-19 2019 Community Event Sponsorship Requests — Spring Intake Resolution #GG -340-19 Moved by Councillor Jones, seconded by Councillor Zwart That Report CSD -006-19 be received; That Council consider all submitted sponsorship requests; and That all interested parties listed in Report CSD -006-19 and any delegations be advised of Council's decision by the Department. Carried Sabrina Dennis and Bettina Crocker Resolution #GG -341-19 Moved by Councillor Anderson, seconded by Councillor Zwart That Sponsorship Application #S19-10, from Sabrina Dennis and Bettina Crocker, be approved in the amount of $2,000.00. Carried Clarington Minor Football Association Resolution #GG -342-19 Moved by Councillor Hooper, seconded by Councillor Neal That Sponsorship Application #S19-19, from the Clarington Minor Football Association, be approved in the amount of $2,000.00. Carried -19- Clar-ington Great Canadian Town Band Festival Resolution #GG -343-19 General Government Committee Minutes May 27, 2019 Moved by Councillor Jones, seconded by Councillor Hooper That Sponsorship Application #S19-09, from the Great Canadian Town Band Festival, be approved in the amount of $1,500.00. Motion Lost Resolution #GG -344-19 Moved by Councillor Jones, seconded by Councillor Neal That Sponsorship Application #S19-09, from the Great Canadian Town Band Festival, be approved in the amount of $500.00. Motion Withdrawn Resolution #GG -345-19 Moved by Councillor Jones, seconded by Councillor Neal That Sponsorship Application #S19-09, from the Great Canadian Town Band Festival, be approved in the amount of $200.00. Motion Withdrawn Resolution #GG -346-19 Moved by Councillor Jones, seconded by Councillor Neal That Sponsorship Application #S19-09, from the Great Canadian Town Band Festival, be approved in the amount of $500.00. Carried Hampton United Church Resolution #GG -347-19 Moved by Councillor Neal, seconded by Councillor Hooper That Sponsorship Application #S19-17, from the Hampton United Church, be approved in the amount of $500.00. Carried -20- Clarington Orono Agricultural Society Resolution #GG -348-19 General Government Committee Minutes May 27, 2019 Moved by Councillor Zwart, seconded by Councillor Anderson That Sponsorship Application #S19-15, from the Orono Agricultural Society, be approved in the amount of $2,000.00. Carried Later in the Meeting Recess Resolution #GG -349-19 Moved by Councillor Neal, seconded by Councillor Hooper That the Committee recess for 2 minutes. Carried The meeting reconvened at 1:59 PM with Mayor Foster in the Chair. The foregoing Resolution #GG -348-19 was then put to a vote and lost. Newcastle Business Improvement Area Resolution #GG -350-19 Moved by Councillor Anderson, seconded by Councillor Zwart That Sponsorship Application #S19-21, from the Newcastle Business Improvement Area, be approved in the amount of $2,000.00. Carried Central Lake Ontario Conservation Authority Resolution #GG -351-19 Moved by Councillor Hooper, seconded by Councillor Jones That Sponsorship Application #S19-16, from the Central Lake Ontario Conservation Authority, be approved in the amount of $1,000.00. Carried -21 - Clar-ington- General Government Committee Minutes May 27, 2019 Newcastle's Art Show Inc. Councillor Neal declared an indirect interest in Report CSD -006-19 regarding the 2019 Community Event Sponsorship Requests for Newcastle's Art Show Inc. (Application #S19-14) as he is on the Board. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #GG -352-19 Moved by Councillor Jones, seconded by Councillor Anderson That Sponsorship Application #S19-14, from the Newcastle's Art Show Inc., be approved in the amount of $1,500.00. Carried Councillor Neal returned to the meeting. Newcastle Memorial Arena Board Resolution #GG -353-19 Moved by Councillor Zwart, seconded by Councillor Anderson That Sponsorship Application #S19-22, from the Newcastle Memorial Arena Board, be approved in the amount of $2,000.00. Carried Newcastle Village Concerts Councillor Hooper declared an indirect interest in the Grant Application #S19-11, #S19-12 and #S19-13, from the Newtonville Music in the Park, Newcastle Village Concerts and Concerts in the Park as he is a founding member of Concerts in the Park and still sits on the Board and may be entertainment for the Newtonville Music in the Park and Newcastle Village Concerts. Councillor Hooper left the room and refrained from discussion and voting on these matters. Resolution #GG -354-19 Moved by Councillor Anderson, seconded by Councillor Zwart That Sponsorship Application #S19-12, from the Newcastle Village Concerts, be approved in the amount of $1,500.00. Carried -22- Clar-ington- Newtonville Music in the Park Resolution #GG -355-19 General Government Committee Minutes May 27, 2019 Moved by Councillor Jones, seconded by Councillor Zwart That Sponsorship Application #S19-11, from the Newtonville Music in the Park, be approved in the amount of $1,000.00. Motion Withdrawn Resolution #GG -356-19 Moved by Councillor Jones, seconded by Councillor Zwart That Sponsorship Application #S19-11, from the Newtonville Music in the Park, be approved in the amount of $1,500.00. Carried Concerts in the Park Resolution #GG -357-19 Moved by Councillor Neal, seconded by Councillor Anderson That Sponsorship Application #S19-13, from the Concerts in the Park, be approved in the amount of $1,500.00. Carried Councillor Hooper returned to the meeting. Newtonville Community Hall Resolution #GG -358-19 Moved by Councillor Zwart, seconded by Councillor Anderson That Sponsorship Application #S19-20, from the Newtonville Community Hall, be approved in the amount of $800.00. Carried -23- Clarington Huntington Society of Canada - Durham Chapter Resolution #GG -359-19 General Government Committee Moved by Councillor Hooper, seconded by Councillor Zwart Minutes May 27, 2019 That Sponsorship Application #S19-18, from the Huntington Society of Canada - Durham Chapter, be approved in the amount of $1,500.00. Carried 15 Municipal Clerk's Department 15.1 CLD -013-19 Status of Jungle Cat World under the Exotic Animal By-law Report CLD -013-19, Status of Jungle Cat World under the Exotic Animal By-law was considered earlier in the meeting during the delegation portion of the agenda. Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department 16.1 COD -008-19 Prospect Street Reconstruction Resolution #GG -360-19 Moved by Councillor Hooper, seconded by Councillor Anderson That Report COD -008-19 be received; That Eagleson Construction with a total bid amount of $2,171,275.20 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2019-10 be awarded the contract for the Prospect Street Reconstruction, as required by the Engineering Services Department; That the funds required for this project in the amount of $3,009,600.00 (Net HST Rebate) which includes the construction cost of $2,171,275.20 (Net HST Rebate) and other costs such as design, property acquisition, soil testing, utility relocation, inspection, contract administration, permit fees and contingency of $838,324.80 (Net HST Rebate) be funded by the Municipality from the approved budget allocations as follows: Prospect St. Reconstruction (2019 Budget) (O'Dell St to Fourth St.) 110-32-330-83242-7401 $1,040,000.00 Prospect St. Reconstruction (2017 Budget) (utility relocations and property acquisition) 110-32-330-83242-7401 $150,000.00 -24- Clar-ington General Government Committee Minutes May 27, 2019 Prospect St. and Lambs Lane Area Design (2014 Budget) 110-32-330-84242-7401 $106,076.09 Municipal Capital Works Reserve Fund 511-00-000-00000-7418 Prospect St. Reconstruction (O'Dell St. to Fourth St.) Region of Durham Recovery 110-32-330-83242-7402 $124,823.91 $1,588,700.00 That all interested parties listed in Report COD -008-19 and any delegations be advised of Council's decision by the Corporate Services Department. Carried 16.2 COD -008-19 Clarington Beech Centre Roof Replacement Resolution #GG -361-19 Moved by Councillor Hooper, seconded by Councillor Jones That Report COD -009-19 be received; That Triumph Roofing and Sheet Metal Inc. with a bid in the amount of $244,366.46 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2019-13 be awarded the contract, as required by the Operations Department; That the funds required for this project in the amount of $276,984.70 (Net HST Rebate) which includes the construction cost of $244,366.46 (Net HST Rebate) and other costs such as design, inspection, consulting, and contingency of $32,618.24 (Net HST Rebate) be funded by the Municipality as follows: Various Roof Replacements 110-36-370-83687-7401 $276,984.70 That all interested parties listed in Report COD -009-19 and any delegations be advised of Council's decision by the Department. Carried 17 Finance Department 17.1 FND-015-19 Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2018 Resolution #GG -362-19 Moved by Councillor Neal, seconded by Councillor Zwart That Report FND-015-19 be received; and -25- Clar-ington- General Government Committee Minutes May 27, 2019 That a copy of this report be posted on the Municipality's website. Carried 17.2 FND-016-19 2018 Annual Statement for Cash In Lieu of Parkland Reserve Fund Resolution #GG -363-19 Moved by Councillor Neal, seconded by Councillor Zwart That Report FND-016-19 be received for information. Carried 18 Solicitor's Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business — Consideration 20.1 Audit Committee Report Councillor Neal did not introduce the New Business Item regarding a possible Audit Committee Report. Recess Resolution #GG -364-19 Moved by Councillor Neal, seconded by Councillor Jones That the Committee recess for 5 minutes. Carried The meeting reconvened at 2:35 PM with Mayor Foster in the Chair. -26- Clarington 21 Unfinished Business General Government Committee Minutes May 27, 2019 21.1 EGD -013-18 Proposed Amendment to By-law 2014-059, being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property [Referred from the May 6, 2019 General Government Committee Meeting] Resolution #GG -365-19 Moved by Councillor Neal, seconded by Councillor Hooper That Report EGD -013-19 be received; That the By-law as Attachment 1 to Report EGD -013-19 be approved; and That all interested parties listed in Report EGD -013-19 and any delegations be advised of Council's decision. Carried 21.2 FND-002-19 Budget Policy [Tabled from the May 6, 2019 General Government Committee Meeting] Resolution #GG -366-19 Moved by Councillor Neal, seconded by Councillor Jones That the matter of Report FND-002-19, regarding Budget Policy, be lifted from the table. Carried Resolution #GG -367-19 Moved by Councillor Neal, seconded by Councillor Zwart That Report FND-002-19 be received; and That the draft policy entitled "Budget Policy" be adopted. Carried as Amended (See following motions) -27- Clarington General Government Committee Minutes May 27, 2019 Resolution #GG -368-19 Moved by Councillor Neal, seconded by Councillor Zwart That the foregoing Resolution #GG -367-19 be amended by adding the following to the end of the first paragraph: That Staff report back to a General Government Committee meeting in September, on the cost of living increase; and That Council, at that time, adopt a budget guideline. Carried Resolution #GG -369-19 Moved by Councillor Neal, seconded by Councillor Jones That the foregoing Resolution #GG -368-19 be amended by adding the following to the end of the first paragraph: "with the following change: That the $50,000 reference in Section 5.7 of the proposed Budget Policy, contained in Report FND-002-19, be deleted." Carried Resolution #GG -370-19 Moved by Councillor Neal, seconded by Councillor Jones That the foregoing Resolution #GG -368-19 be amended by adding the following at the end: That the Purchasing By-law be amended to require the approval by Council for the hiring of external consultants where the cost exceeds $25,000, except where the same are required by law. Motion Withdrawn Resolution #GG -371-19 Moved by Councillor Neal, seconded by Councillor Jones That the foregoing Resolution #GG -368-19 be amended by adding the following at the end: That Staff report back on having an Audit Committee, which would include Council representation. Motion Lost Later in the Meeting Clarington Suspend the Rules Resolution #GG -372-19 General Government Committee Moved by Councillor Neal, seconded by Councillor Jones Minutes May 27, 2019 That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG -371-19 a second time. Carried The foregoing Resolution #GG -371-19 was then put to a vote and lost. The foregoing Resolution #GG -368-19 was then put to a vote and carried as amended. 21.3 Motion Regarding Hiring of External Consultants paragraph 5 of the foregoing Resolution #C-044-19 [Tabled from the May 6, 2019 General Government Committee Meeting] Motion Regarding Hiring of External Consultants paragraph 5 of the foregoing Resolution #C-044-19 was considered earlier in the meeting during the consideration of Item 21.2 Report FND-002-19 Budget Policy. 21.4 Motion Regarding Correspondence from Linda Kent, Library Director & CEO, Clarington Public Library, Regarding Report FND-002-19, Budget Policy [Referred from May 21, 2019 Council Meeting] Motion Regarding Correspondence from Linda Kent, Library Director & CEO, Clarington Public Library, Regarding Report FND-002-19, Budget Policy was considered earlier in the meeting during the consideration of Item 21.2 Report FND-002-19 Budget Policy. 21.5 Motion Regarding Staff Expending Funds [Tabled from the May 6, 2019 General Government Committee Meeting] Resolution #GG -373-19 Moved by Councillor Neal, seconded by Councillor Zwart That the resolution regarding Staff Expending Funds, be lifted from the table. Carried Councillor Neal withdrew resolution regarding Staff expending funds. -29- Clarftwii General Government Committee Minutes May 27, 2019 21.6 CAO -002-19 New Staffing Policy [Tabled from the May 6, 2019 General Government Committee Meeting] Resolution #GG -374-19 Moved by Councillor Neal, seconded by Councillor Zwart That the matter of Report CAO -002-19, regarding New Staffing Policy, be lifted from the table. Carried Resolution #GG -375-19 Moved by Councillor Neal, seconded by Councillor Anderson That Report CAO -002-19 be received for information. Carried 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG -376-19 Moved by Councillor Jones, seconded by Councillor Neal That the meeting adjourn at 3:21 PM Mayor Carried -30- �eputy Clerk