HomeMy WebLinkAboutCOD-037-08
q~gron
REPORT
CORPORATE SERVICES DEPARTMENT
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
b\IA -\100 ~G PA-3i g-08
Meeting:
June 16, 2008
Report #: COD-037 -08
File#_
By-law #.!),OO'g,- \ \ I
Subject:
Lions Club Offer to Lease, Clarington Beech Centre
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-037 -08 be received;
2. THAT the Manager of Purchasing be authorized to proceed with the formal negotiations
of a new lease agreement with the Bowmanville Nursery School, a project of the
Bowmanville Lions Club, for the lease of space in the Clarington Beech Centre in the
amount of $964.58/ month for the term of September 1, 2008 to June 30, 2009;
3. THAT the Mayor and Clerk be authorized to execute the lease agreement in a form
satisfactory to the Municipal Solicitor; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to
execute the proposed Lease Agreement with the Bowmanville Lions Club be forwarded
to Council for approval.
Submitted by:
Reviewed bY. 4
anklin Wu,
y Chief Administrative Officer
rie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
MM\\JB\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-037-08
PAGE 2
BACKGROUND AND COMMENT
The existing lease for the Bowmanville Nursery School, a project of the Bowmanville
Lions Club for space located at the Clarington Beech Centre expires June 30, 2008.
On April 29, 2008 the Lions Club notified the Municipality that the Bowmanville Nursery
School would cease to operate as of June 30, 2008 and the Lions Club would not be
renewing the lease. Shortly thereafter, the Municipality was notified that the matter was
being reconsidered. Subsequently, the Lions Club advised that they wished to renew
for a further one year term on a month to month lease basis and they were agreeable to
a nominal increase in the lease rate based on Consumer Price Index for the month of
April at 1.7 %. This increase will adjust the rate from $948.46 to $964.58. The increase
proposed is reasonable and in line with market conditions.
In order to proceed a new agreement will be required to cover the lease rates, the terms
and the duration. Although the lease rate has been agreed to, there are a number of
issues to resolve in the lease. Under the circumstances, it is also recommended that
the agreement be reviewed by the Municipality's solicitor. Once a final lease has been
prepared and approved by all parties including the Municipality's Solicitor, the
agreement will be provided for execution by the Mayor and Clerk.
This report has been reviewed for recommendation by the Purchasing Manager with the
appropriate departments and circulated as follows for:
Concurrence: Director of Operations
Information: Director of Finance
Executive Director, COACB
Attachment:
Attachment 1 - Schedule "A", By-law
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2008-
Being a By-law to authorize an agreement to amend the lease
agreement between the Corporation of the Municipality of
Clarington and Lions Club, Bowmanville, Ontario, dated June
15th, 2006, for the lease of space at the Clarington Beech
Centre, 26 Beech Street, Bowmanville, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, an
agreement between the Lions Club, Bowmanville, Ontario, and said Corporation.
By-law read a first and second time this day of
,2008.
By-law read a third time and finally passed this
day of
,2008.
Jim Abernethy, Mayor
Patti l. Barrie, Municipal Clerk