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HomeMy WebLinkAbout06/16/2008 CJlffiogton General Purpose and Administration Committee Minutes June 16,2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 16,2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy (left the meeting at 9:45 a.m.) Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Facilities Manager, Community Services, G. Acorn Deputy Fire Chief, Emergency Services, M. Berney Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance, N. Taylor Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Mayor Abernethy announced to the Committee the press release from the Provincial Government stating the Darlington Nuclear site has been chosen for the Nuclear New Build. General Purpose and Administration Committee Minutes June 16, 2008 Councillor Woo announced the following; . On Tuesday he attended the annual awards event of the Air Cadets Squadron 177. . Along with Councillor Hooper he attended the OPG Environmental Convergence. . On Friday Clarington Central Secondary School is the location of the Cancer Society Relay for Life starting at 5:00 p.m. Councillor Novak announced the following: . Congratulations to the Bowmanville Lions Club on the success of the Duck Derby. . She attended the grand opening of the Perfect Party Place where there was a cook-off to support the Breast Cancer Foundation. . Kids Ride for Cancer was held at the Sears store in Bowmanville. . She attended the Official Plan Review Open House on Tuesday June 10th, at Faith United Church. . Thursday at the Solina Hall an Open House will be held with regards to the transfer station. Councillor Hooper announced the following: . Thursday is the beginning of the Bowmanville BIA's Fabulous Fifties Festival with the main event being held on Saturday. . He participated in the walk to show support for General Motors, Oshawa. Councillor Foster announced the following events: . Veridian Shareholder meeting is scheduled for Thursday, June 19th. . Clarington Board of Trade annual Golf Tournament is scheduled for Thursday, June 19th, MINUTES Resolution #GPA-372-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 2, 2008, be approved. CARRIED - 2 - General Purpose and Administration Committee Minutes June 16, 2008 Deputy Mayor Novak chaired this portion of the meeting. PRESENTATIONS Sheila Hall, Clarington Board of Trade, addressed the Committee regarding Economic Development. Ms. Hall introduced the other two members of the Clarington Board of Trade who were in attendance; being Karen Fedato and Bonnie Wrightman. She informed the Committee she has been visiting businesses in the area. To assist the retail and service sectors the Clarington Board of Trade is teaming up with the Communications Department of the Municipality of Clarington to launch a campaign to encourage growth for this sector. Clarington Board of Trade is looking at opportunities and possible solutions to ensure agriculture is sustained and recognized for their impact on the economy. Ms. Hall informed the Committee in addition to these activities, the Clarington Board of Trade feels it is important to ensure that partnerships, resources and structures are in place to support growth and they are working closely with the Region with regards to the official plan and sign by-law reviews. The Clarington Board of Trade is offering satellite coaching programs. She was delighted to hear the good news of the Nuclear New Build being awarded to the Darlington site. Mike Patrick is undertaking a study of the existing skills and the skills required for this project to encourage training opportunities. DELEGATIONS Jaison Gibson spoke to the Committee regarding Free Speech and Civil Disobedience. He requested that a public outdoor podium be made available to citizens of Clarington to use to discuss topics of interest. He informed the Committee that he is not sure the announcement of the Nuclear New Build being awarded to the Darlington site is a good thing. He has concerns that there will be very little green space left. He informed the Committee there may be a Military Parade on June 28, 2008 and he does not want to see pain and destruction glorified, he would like to see the troops removed from Afghanistan and put into Burma where he feels the help is actually needed. He requested that Council reconsider the 10 minute limit for delegations to address the Committee. Perpetua Quigley, scheduled to address the Committee regarding Free CPR training in all the high schools within the Municipality of Clarington, was called but was not in attendance. Wayne Clarke addressed the Committee regarding Addendum to Report FND-012-08. He informed the Committee he had submitted a letter on June 6, 2008 to the Mayor and Members of Council. His main concern is with the use of the growth population figure and how this was obtained. Mr. Clarke requested the Committee to revisit the request for amending the existing by-law. Richard Ward, scheduled to address the Committee regarding suspending actions pending request for a criminal investigation, was called but was not in attendance. - 3 - General Purpose and Administration Committee Minutes June 16, 2008 Anne White addressed the Committee regarding Confidential Report CLD-020-08. She stated the problems arose from complaints from a neighbour who does not reside there any longer. Ms. White expressed concerns over the building permits she obtained which the Municipality cannot find. She maintains the apartments are legal. PUBLIC MEETING (a) Subject: Applicant: Report: An Application to Amend the Zoning By-Law 84-63 Prestonvale Road Land Corporation PSD-059-08 Sue Ashton, Senior Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-059-08. No one spoke in opposition to or support of Report PSD-059-08. Heidi Stephenson and Katrina Metzner, Halimien Homes, were present on behalf of the Applicant to answer any questions or concerns. Ms. Stephenson informed the Committee the houses being built and the brochures distributed where a result of an oversite on behalf of the new marketing person and assured the Committee this would not happen again. (b) Subject: Applicant: Report: Amendment to Zoning By-Law 84-63 Municipality of Clarington PSD-060-08 Tracey Webster, Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-060-08. Tom McKee, Courtice resident spoke in opposition to Report PSD-060-08. Mr. McKee informed the Committee he had been storing RV's, boats, etc. on his property for years and had to close down in February. He has concerns with regards to the message this report may be sending out to the residents and would like to know why this report was brought forward. Libby Racansky addressed the Committee with respect to Report PSD-060-08. She questioned the zoning of a piece of property near Solina Road which she feels is currently being used as a transfer station and voiced concerns with respect to the noise being created and questioned if it is zoned agregate. No one spoke in support of Report PSD-060-08. - 4- General Purpose and Administration Committee Minutes June 16, 2008 (c) Subject: Applicant: Report: An Application to Amend the Clarington Zoning By-Law Municipality of Clarington PSD-061-08 Isabel Little, Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-061-08. Kerry Meydam spoke in opposition to Report PSD-061-08. Ms. Meydam expressed concerns with regards to the dumping of debris on the designated wetland area. She would like to see provisions included to address the debris being placed on the wetlands. She is in agreement to the public being educated. Libby Racansky spoke in opposition to Report PSD-061-08. Ms. Racansky would like to see a 5 metre set back be included in the recommendations, and have the ownership of the wetlands stay with the Municipality of Clarington with the words "conservation protection area" included. She would like to see the Planning Department use the guide from 1994 for this area and have the lands protected forever. No one spoke in support of Report PSD-061-08. Resolution #GPA-373-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11 :26 a.m. PLANNING SERVICES DEPARTMENT AMENDMENT TO THE ZONING BY-LAW TO PERMIT DWELLINGS WITH A VARIETY OF GARAGE PROJECTIONS AND GARAGE WIDTHS APPLICANT: PRESTONVALE ROAD LAND CORPORATION Resolution #GPA-374-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-059-08 be received; THAT the rezoning application submitted by Prestonvale Road Land Corporation be approved; THAT the amending By-law as shown in Attachment 2 to Report PSD-059-08 be approved; - 5 - General Purpose and Administration Committee Minutes June 16, 2008 THAT a copy of Report PSD-059-08 and the attached amending By-law be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-059-08 and any delegation be advised of Council's decision. CARRIED MUNICIPALITY OF CLARINGTON GENERAL AMENDMENT TO ZONING BY-LAW 84-63 Resolution #GPA-375-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-060-08 be received; THAT the proposed changes to By-law 84-63 continue to be reviewed to address outstanding issues and any concerns raised at the public meeting; and THAT the interested parties listed in Report PSD-060-08 be advised of Council's decision. CARRIED PROPOSED ZONING BY-LAW AMENDMENT BY THE MUNICIPALITY OF CLARINGTON FOR 3289 TRULLS ROAD NORTH IN COURTICE Resolution #GPA-376-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-061-08 be received; THAT the proposed amendment to Zoning By-law 84-63 to permit the development of four residential lots continue to be processed including the preparation of a subsequent report; and THAT the Region of Durham, all interested parties listed in Report PSD-061-08, and any delegations at the Public Meeting be advised of Council's decision. CARRIED - 6 - General Purpose and Administration Committee Minutes June 16, 2008 APPEAL OF OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT AND SITE PLAN CONTROL APPLICATION, FILES COPA 2007-0007, ZBA 2007-0026, SPA 2007-0021 APPLICANT: ADESA AUCTIONS CANADA CORPORATION AND IMPACT AUTO AUCTIONS L TO. Resolution #GPA-377-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-062-08 be received for information; and THAT all interested parties listed in Report PSD-062-08 and any delegation be advised of Council's decision. CARRIED OMB DECISION ON MOTION TO DISMISS APPEAL OF ZONING BY-LAW AMENDMENT APPLICATION ZBA2006-0021 APPLICANT: JAMES TOSSWILL Resolution #GPA-378-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-063-08 be received for information. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: 511060 ONTARIO LTO. Resolution #GPA-379-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report PSD-064-08 be received; THAT the request for Removal of Part Lot Control by 511060 Ontario Ltd. with respect to Lots 13 to 18 inclusive on Plan 40M-2094, be approved and that the Part Lot Control By-law attached to Report PSD-064-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-064-08 and any delegations be advised of Council's decision. CARRIED - 7 - General Purpose and Administration Committee Minutes June 16, 2008 APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: BRENDA AND ADAM STEPHENSON CLARNEW DEVELOPMENTS PHASE II Resolution #GPA-380-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report PSD-065-08 be received; THAT the request for Removal of Part Lot Control by Brenda and Adam Stephenson with respect to Lot 131 on Plan 40M-2038, be approved and that the Part Lot Control By-law attached to Report PSD-065-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-065-08 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: GAGE PARK DEVELOPMENTS INC. Resolution #GPA-381-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-066-08 be received; THAT the request for Removal of Part Lot Control by Gage Park Developments Inc. with respect to Lots 1-36, 57-62 and Blocks 78 to 94, all inclusive on Plan 40M-2361, be approved and that the Part Lot Control By-law attached to Report PSD-066-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-066-08 and any delegations be advised of Council's decision. CARRIED ORONO COMMUNITY IMPROVEMENT PLAN AMENDMENT Resolution #GPA-382-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-067-08 be received; -8- General Purpose and Administration Committee Minutes June 16, 2008 THAT the Orono Community Improvement Plan Amendment NO.1 (Attachment 1 to Report PSD-067-08) be approved; THAT the necessary By-law contained in Attachment 2 to Report PSD-067-08 be passed; THAT the Ministry of Municipal Affairs and Housing and Region of Durham Planning Department be forwarded a copy of Report PSD-067-08 and Council's decision; and THAT all interested parties listed for Report PSD-067-08 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 29, 2008 Resolution #GPA-383-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-068-08 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on May 29,2008 for applications A2008-0014, A2008-0017 and A2008-0018 and that staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT AGREEMENT OF UNDERSTANDING FOR FOSTER CREEK NORTH SUBDIVISION (18T-89059) - L1NDVEST PROPERTIES LIMITED Resolution #GPA-384-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-027-08 be received; THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, the Agreement of Understanding with Lindvest Properties Limited for the cut, fill and grading works and the erosion and sedimentation control works on the draft approved Foster Creek North Subdivision (18T-89059); .9- General Purpose and Administration Committee Minutes June 16,2008 THAT Council approve the by-law attached to Report EGD-027-08 to confirm its decision to enter into the Agreement of Understanding with Lindvest Properties Limited; and THAT Lindvest Properties Limited be notified of Council's decision and that the Agreement of Understanding be forwarded to them for execution once it has been drafted to the satisfaction of the Director of Engineering Services and the Municipality's Solicitor. CARRIED PROPOSAL TO CLOSE AND CONVEY A PORTION OF AN UNOPEN ROAD ALLOWANCE SITUATED IN LOT 27, BROKEN FRONT CONCESSION, FORMER TOWNSHIP OF CLARKE Resolution #GPA-385-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-028-08 be received; THAT Council authorize the publication of a notice of application that the Municipality intends to pass a by-law to close that part of the unopen road allowance situated between George Manners Street (unopen) and Park Lane (Attachment NO.1 to Report EGD-028-08) and in Lot 27, Broken Front Concession, Former Township of Clarke, pursuant to section 34 of the Municipal Act and By-Law No. 95-22; THAT when Section 34 of Municipal Act and By-Law No. 95-22 have been complied with, Council pass a by-law and declare that portion of the unopen road allowance to be surplus; THAT subject to Council's consideration of any representations made at the public meeting respecting the passing of by-laws declaring the subject lands to be surplus, and authorizing the closure of the subject lands as a public highway and its conveyance to the applicant, Council pass the necessary by-laws to implement Report EGD-028-08; THAT the applicant pay all legal, advertising, appraisal and land costs associated with this transaction; and THAT Mr. Corey Barr be advised of Council's decision. CARRIED - 10 - General Purpose and Administration Committee Minutes June 16, 2008 MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2008 Resolution #GPA-386-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report EGD-029-08 be received for information. CARRIED SITE ALTERATION BY-LAW AND POLICIES AND PROCEDURES Resolution #GPA-387-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-030-08 be received; THAT the Site Alteration By-law - Policies and Procedures be endorsed by Council; and THAT subject to a final review of the By-Law by the Director of Engineering Services and the Municipal Solicitor, Council enact the Site Alteration By-law. CARRIED Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT 2008 WINTER BUDGET REPORT Resolution #GPA-388-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-007-08 be received for information. CARRIED - 11 - General Purpose and Administration Committee Minutes June 16,2008 Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - MAY 2008 Resolution #GPA-389-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Report ESD-009-08 be received for information. CARRIED EMERGENCY AND FIRE SERVICES - 2007 ANNUAL REPORT Resolution #GPA-390-08 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report ESD-010-08 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT SUPPLEMENTARY RATES AND FEES Resolution #GPA-391-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report CSD-013-08 be received; THAT the Supplementary Rates and Fees Report CSD-013-08, as outlined in Attachment #1 to Report CSD-013-08, be approved; and THAT the Corporate Membership Program be renamed the Group Membership Program and that the program be available to any group of 10 or more individuals purchasing a membership at the same time. CARRIED - 12 - General Purpose and Administration Committee Minutes June 16, 2008 Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT CONFIDENTIAL REPORT - ZONING MATTER REGARDING IllEGAL APARTMENTS Resolution #GPA-392-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report ClD-020-08 be received for information; and THAT Anne White be advised of Council's decision. CARRIED Deputy Mayor Novak chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT ARRANGEMENT WITH KNOX CHRISTIAN SCHOOL FOR PERMITTED USE OF SOCCER FIElD(S) Resolution #GPA-393-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report COD-031-08 be received; THAT a lease agreement between the Municipality of Clarington and Knox Christian School be approved, as set out in Schedule "A", Attachment #1 to Report COD-031-08, Conditional on approval by Knox Christian School; and THAT the attached By-law marked Schedule "B", Attachment #2 to Report COD-031-08, be approved authorizing the Mayor and the Clerk to execute the necessary agreement. CARRIED - 13 - General Purpose and Administration Committee Minutes June 16,2008 CL2008-20, 2008 CRACK SEALING PROGRAMS, VARIOUS LOCATIONS Resolution #GPA-394-08 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report COD-033-08 be received; THAT Road Savers 2000 Ltd, Toronto, Ontario with a total bid in the amount of $37,295.72 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2008-20, be awarded the contract to provide crack sealing at various locations as required by the Municipality of Clarington; THAT pending satisfactory service and acceptable pricing the contract be extended for a second and third year; THAT the funds required be provided from the Operations Department 2008 Budget Account #100-36-381-10250-7163; and THAT the attached By-law marked Schedule "A" to Report COD-033-08 authorizing the Mayor and Clerk to execute the necessary agreement be approved. CARRIED CONFIDENTIAL REPORT - REGARDING A PERSONNEL MATTER Resolution #GPA-395-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the recommendations contained in Confidential Report COD-035-08 be approved. CARRIED TOTAL HOCKEY OFFICIAL MARK/OFFICIAL DESIGN REGISTRATION Resolution #GPA-396-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report COD-036-08 be received; THAT Council approves the release of the Total Hockey Official Mark for the sum of $2,500.00 (CON) identified as the amount paid by the Municipality for the purpose of registering the mark. REFERRED BACK TO STAFF (SEE FOLLOWING MOTION) - 14 - General Purpose and Administration Committee Minutes June 16, 2008 Resolution #GPA-397-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-036-08 be referred back to Staff for consideration of inclusion of the Total Hockey Official Mark with the disposition of the artifacts. CARRIED LIONS CLUB OFFER TO LEASE, CLARINGTON BEECH CENTRE Resolution #GPA-398-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report COD-037-08 be received; THAT the Manager of Purchasing be authorized to proceed with the formal negotiations of a new lease agreement with the Bowmanville Nursery School, a project of the Bowmanville Lions Club, for the lease of space in the Clarington Beech Centre in the amount of $964.58/ month for the term of September 1, 2008 to June 3D, 2009; THAT the Mayor and Clerk be authorized to execute the lease agreement in a form satisfactory to the Municipal Solicitor; and THAT the attached By-law marked Schedule "A" to Report COD-037-08 authorizing the Mayor and Clerk to execute the proposed Lease Agreement with the Bowmanville Lions Club be approved. CARRIED ONTARIO REALTY CORPORATION, LEASE EXTENSION -132 CHURCH STREET, (COURT ROOM) Resolution #GPA-399-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report COD-038-08 be received; THAT the lease extension from the Ontario Realty Corporation for the Lease space at 132 Church Street, Bowmanville, in the amount of $5,400.00 per year for the term of June 1, 2008 to May 31,2009 be approved; and - 15 - General Purpose and Administration Committee Minutes June 16, 2008 THAT the attached By-law marked Schedule "A" to Report COD-038-08 authorizing the Mayor and the Clerk to execute the proposed Lease agreement marked Schedule "B" to Report COD-038-08 with the Ontario Realty Corporation be approved. CARRIED CL2008-21, FOSTER CREEK EROSION PROTECTION @ ROBERTS STREET, NEWCASTLE Resolution #GPA-400-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-040-08 be received; THAT S & F Excavating Limited, King City, Ontario with a total bid in the amount of $184,500.00 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2008-21, be awarded the contract for the Foster Creek Erosion Protection @ Roberts Street, Newcastle as required by the Engineering Department; THAT funds required in the amount of $237,000.00 (which includes $184,500.00 Tendering, Consulting and Contingencies) be drawn from Engineering 2007 and 2008 Capital Account #110-32-340-83317-7401 in the amount of $230,000.00 and from Engineering 2007 Capital Account #11 0-32-342-83315-7401 in the amount of $7,000.00; and THAT the attached By-law marked Schedule "A" to Report COD-040-08 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. -16 - General Purpose and Administration Committee Minutes June 16, 2008 UNFINISHED BUSINESS PRESENTATION - CLARINGTON BOARD OF TRADE- REGARDING ECONOMIC DEVELOPMENT Resolution #GPA-401-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the presentation from Sheila Hall, Clarington Board of Trade be received with thanks and gratitude for all of their efforts. CARRIED DELEGATION - JAISON GIBSON - FREE SPEECH AND CIVIL DISOBEDIENCE Resolution #GPA-402-08 Moved by Councillor Foster, seconded by Councillor Trim THAT the delegation of Mr. Jaison Gibson be received. CARRIED DELEGATION - WAYNE CLARKE - ADDENDUM TO REPORT FND-012-08 Resolution #GPA-403-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the delegation of Mr. Wayne Clarke be referred to the Director of Finance. CARRIED OTHER BUSINESS BOWMANVILLE COMMUNITY IMPROVEMENT PLAN AMENDMENT Resolution #GPA-404-08 Moved by Councillor Hooper, seconded by Councillor Woo WHEREAS Council adopted the Bowmanville Community Improvement Plan (CIP) and project area by By-law 2005-123 in June and the Ministry of Municipal Affairs and Housing approved the CIP with amendments on September 16, 2005; WHEREAS Community Improvement Plans allow the Municipality to provide incentives to business owners and property owners within the Project Area (as set out in the CIP); -17. General Purpose and Administration Committee Minutes June 16, 2008 WHEREAS the two other Community Improvement Plans in Clarington have infill grants; WHEREAS at the time the Bowmanville Community Improvement Plan was written there was no opportunity for infill development within the historic downtown core; WHEREAS on April 29th, the four buildings between 19 Y:z to 33 King Street West were damaged by fire; and WHEREAS the Municipality would like to assist the property owners in rebuilding in accordance with the historic main street features: NOW THEREFORE BE IT RESOLVED THAT Staff be authorized to review and bring forward to a Public Meeting, as called for in the Planning Act, a proposed amendment to the Bowmanville Community Improvement Plan to provide an infill grant with conditions and funding levels similar to the other CIP's. CARRIED 2008 BUDGET REVIEW AND 2009 BUDGET SCHEDULE REQUEST Resolution #GPA-405-08 Moved by Councillor Trim, seconded by Councillor Robinson WHEREAS a number of previous Budgets were not approved until April or even May of the budget year; WHEREAS the 2008 Budget was approved by Council on January 28, 2008; and WHEREAS much effort and many adjustments were made by staff to achieve approval for the 2008 Budget: NOW THEREFORE BE IT RESOL VED,THA T the Council of the Municipality of Clarington directs staff to report to Council early in September 2008 on the following: a) the 2008 Budget vs. actuals for the first half of 2008; and b) the tentative schedule for the 2009 Budget to achieve Council approval of the 2009 Budget by January 31,2009. CARRIED -18 - General Purpose and Administration Committee Minutes June 16,2008 TOTAL HOCKEY ASSETS Resolution #GPA-406-08 Moved by Councillor Woo, seconded by Councillor Robinson WHEREAS the Municipality will soon be disposing of the assets of the Total Hockey Collection; WHEREAS individuals have expressed interest in acquiring the list of the assets; WHEREAS the Council of the Municipality of Clarington deems it desirable to release the list of the assets in order to generate interest in the subsequent tender process: NOW THEREFORE BE IT RESOLVED THAT staff be authorized to release the list of the assets of the Total Hockey Collection. WITHDRAWN (See following motion) Resolution #GPA-407-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT the foregoing resolution #GPA-406-08 be tabled to permit staff to compile the final list of assets. MOTION LOST The foregoing Resolution #GPA-406-08 was then withdrawn by Councillor Woo. CONFIDENTIAL PROPERTY MATTER Councillor Robinson stated he had a pecuniary interest with respect to this Confidential Property Matter and refrained from attending the closed meeting. Resolution #GPA-408-08 THAT the meeting be closed to consider a confidential property matter. CARRIED The meeting resumed in open session at 1:12 p.m. BANNERS Councillor Robinson requested the extra banners at the Operations Department be displayed in the hamlets of the Municipality of Clarington. -19 - . . . , ;j " General Purpose and Administration Committee Minutes June 16, 2008 COMMUNICATIONS There were no communication items to be considered. ADJOURNMENT Resolution #GPA-409-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 1 :20 p.m. CARRIED - 20 - DOed})