HomeMy WebLinkAboutGG Report to Council 2019-05-06Ciarftwu General Government Committee
Report to Council
Report to Council Meeting of May 21, 2019
Subject: General Government Committee Meeting of Monday, May 6, 2019
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Newcastle Community Hall Board dated
February 19, March 19 and April 23, 2019
(b)
8.2
Minutes of Tyrone Community Centre dated March 20, 2019
(c)
8.3
Minutes of the Bowmanville Business Improvement Authority
#19-22
dated March 12, 2019
(d)
8.4
Minutes of the Newcastle Business Improvement Authority
Application
dated February 14, 2019
(e)
9.1
Jerri-Lynn Levitt, Deputy Clerk, Municipality of Grey
Q)
Grant
Highlands, Regarding Ontario Municipal Partnership Fund
Application
(OMPF)
(f)
ESD -002-19
Emergency Services Activity Report — Q4 2018
(g)
ESD -003-19
Emergency and Fire Services 2018 Annual Report
(h)
Grant
Grant Application #19-22, from the Boys and Girls Club of
Application
Durham
#19-22
(i)
Grant
Grant Application #19-18, from Wind Reach Farm
Application
#19-18
Q)
Grant
Grant Application #19-19, from the Rehoboth Christian
Application
Reformed Church
#19-19
(k)
FND-012-19
Financial Update as at December 31, 2018
(1)
FND-013-19
2018 Annual Investment Report
(m)
EGD -008-19
Uplands Sales Pavilion/Parking Lot Construction Status
(n)
LGL -004-19
Richard Ward Regarding Flooding in Kendal
Page 1
� -N n I # I1' ITI
General Government Committee
Report to Council
2• Brian Ruck, Vice President, Transportation, GHD, Regarding Noise By-
law Exemption Request
That the request of Brian Ruck, Vice President, Transportation, GHD, for an
exemption to the Municipality's Noise By-law 2007-071 for Highway 35/115 Bridge
Rehabilitations from June 1, 2019 to November 30, 2019, be approved.
3• Gabriel Medel-Carratala, Design -Build Director, Blackbird Constructors
407 General Partnership, Regarding Noise By-law Exemption Request
That the request of Gabriel Medel-Carratala, Design -Build Director, Blackbird
Constructors 407 General Partnership for an exemption to the Municipality's Noise
By-law 2007-071 for Highway 407 East Phase 2 from May 24, 2019 to November
30, 2019, be approved.
4• Thomas Gettinby, CAO & Municipal Clerk, Township of Brock,
Regarding The Ontario Autism Program
That the following resolution of the Township of Brock, Regarding the Ontario
Autism Program, be endorsed by the Municipality of Clarington:
Be it resolved that the Council of the Township of Brock, on behalf of the
resident and the Corporation of the Township of Brock, request that the
Province of Ontario pause the plan for the "new" Ontario Autism Program
until meaningful consultation and analysis has taken place and revisions to
the plan have been made that will have a positive impact on children and
families across the Province of Ontario who are impacted by autism.
5• Linda Kent, Library Director & CEO, Clarington Public Library,
Regarding Report FND-002-19, Budget Policy
That Communication Item 9.6, Linda Kent, Library Director & CEO, Clarington
Public Library, regarding Report FND-002-19, requesting a change to the proposed
Budget Policy, be approved; and.
That the $50,000 reference in Section 5.7 of the proposed Budget Policy, contained
in Report FND-002-19, be deleted.
For Council Meeting of May 21, 2019 Page 2
Ciarftwu General Government Committee
Report to Council
6• Memo from Trevor Pinn, Treasurer, Regarding a Request to Release
Funds from the Newcastle Business Improvement Authority
Whereas the Newcastle Business Improvement Association (BIA) has requested
funds from the Newcastle BIA Reserve Fund via letter, dated April 30, 2019, for
funding year to year cash flows;
And whereas the Municipality of Clarington considers the request not to be
consistent with the intent of the "West End Bowmanville Funds" within the
Newcastle BIA Reserve Fund;
Now therefore be it resolved that the Municipality of Clarington denies the request
of providing $10,000 from the Newcastle BIA Reserve Fund going to the Newcastle
BIA for unspecified cash flow needs; and
That Staff be directed to work with the Newcastle BIA to provide the option for an
advance of annual levy in January of each year to provide working capital funds to
the BIA, if required.
7• Servicing of Industrial Lands in South Courtice - Courtice Court
That Council approve the recommendations contained in Report EGD -009-19, in
principal, pending a written legal opinion from the Municipal Solicitor regarding the
mechanism for ensuring that the money will be repaid to the Strategic Capital
Reserve; and
That the final agreements be subject to Council approval.
8• Rates and Fees 2019 to 2021
That Report CSD -003-19 be received; and
That Council approve the proposed rates and fees as outlined in Attachment 1 of
Report CSD -003-19 for the period September 1, 2019 to August 31, 2021 with the
following change:
That the Fitness Drop -In 10 visit passes be changed from $8.30/hour to
$83.00/10 passes.
For Council Meeting of May 21, 2019 Page 3
Ciarftwu General Government Committee
Report to Council
9• Newcastle Youth Centre (6 month pilot project)
That Report CSD -004-19 be received;
That funds, as approved by Council as a part of the 2019 budget for the continued
operation of the Newcastle Youth Centre for the remainder of 2019, be released to
the John Howard Society of Durham Region; and
That all interested parties listed in Report CSD -004-19 and any delegations be
advised of Council's decision.
10. 2019 Community Grant Requests
That Report CSD -005-19 be received;
That Council consider all submitted grant requests; and
That all interested parties listed in Report CSD -005-19 and any delegations be
advised of Council's decision by the Department.
11. Bowmanville Horticultural Society
Newcastle Horticultural Society
Orono Horticultural Society
That the Grant Application #19-11, from the Bowmanville Horticultural Society, be
approved in the amount of $500.00
That the Grant Application #19-12, from the Newcastle Horticultural Society, be
approved in the amount of $500.00
That the Grant Application #19-13, from the Orono Horticultural Society, be
approved in the amount of $500.00
12. Tyrone Community Centre
That Grant Application #19-04, from the Tyrone Community Centre, be approved in
the amount of $3,000.00.
13. Hampton Community Association
That Grant Application #19-03, from the Hampton Community Association, be
approved in the amount of $3,000.00.
For Council Meeting of May 21, 2019 Page 4
Clarington
14. Invictus Powerlifting Inc.
General Government Committee
Report to Council
That Grant Application #19-35, from Invictus Powerlifting Inc., be approved in the
amount of $1,500.00.
15. Architectural Conservancy of Ontario - Clarington Branch
That Grant Application #19-07, from the Architectural Conservancy of Ontario -
Clarington Branch, be approved in the amount of $2,500.00.
16. The Gathering Place
That Grant Application #19-21, from The Gathering Place, be approved in the
amount of $2,000.00.
17. Brownsdale Community Centre
Solina Community Centre
That Grant Application #19-05, from the Brownsdale Community Centre, be
approved in the amount of $2,999.00.
That Grant Application #19-06, from the Solina Community Centre, be approved in
the amount of $2,999.00.
18. Big Brothers Big Sisters of Clarington
That Grant Application #19-25, from the Big Brothers Big Sisters of Clarington, be
approved in the amount of $3,000.00.
19. Bowmanville Santa Claus Parade
That Grant Application #19-10, from the Bowmanville Santa Claus Parade, be
approved in the amount of $3,000.00.
20. Clarington Ravens
That Grant Application #19-30, from the Clarington Ravens, be approved in the
amount of $3,000.00.
21. Bowmanville & District Navy League
That Grant Application #19-09, from the Bowmanville & District Navy League, be
approved in the amount of $2,000.00.
For Council Meeting of May 21, 2019 Page 5
Ciarftwu General Government Committee
Report to Council
22. Newtonville Community Hall
Kendal Community Centre
That Grant Application #19-01, from the Newtonville Community Hall, be approved
in the amount of $3,000.00.
That Grant Application #19-02, from the Kendal Community Centre, be approved in
the amount of $3,000.00.
23. Feed the Need Durham
That Grant Application #19-20, from the Feed the Need Durham, be approved in
the amount of $3,000.00.
24. Bowmanville Allotment Gardens
Liberty Allotment Gardens
That Grant Application #19-14, from the Bowmanville Allotment Gardens, be
approved in the amount of $500.00.
That Grant Application #19-15, from the Liberty Allotment Gardens, be approved in
the amount of $500.00.
25. Clarington Swim Club
That Grant Application #19-29, from the Clarington Swim Club, be approved in the
amount of $2,500.00.
26• Soper Valley Model Railroad Association
That Grant Application #19-26, from the Soper Valley Model Railroad Association,
be approved in the amount of $1,000.00.
27• Orono Agricultural Society
That Grant Application #19-16, from the Orono Agricultural Society, be approved in
the amount of $2,500.00.
28• Newcastle Village and District Historical Society
That Grant Application #19-08, from the Newcastle Village and District Historical
Society, be approved in the amount of $1,000.00.
For Council Meeting of May 21, 2019 Page 6
Ciarftwu General Government Committee
Report to Council
29. Kendal Eagles Baseball Club
That Grant Application #19-32, from the Kendal Eagles Baseball Club, be approved
in the amount of $2,000.00.
30. Lakeshore New Horizons Band
That Grant Application #19-27, from Lakeshore New Horizons Band, be approved
in the amount of $750.00.
31. The Alliance for Empowerment Female Athletes
That Grant Application #19-33, from The Alliance for Empowerment Female
Athletes, be approved in the amount of $1,000.00.
32. Autism Home Base Durham
That Grant Application #19-23, from the Autism Home Base Durham, be approved
in the amount of $2,000.00.
33. Bowmanville Tennis Club
That Grant Application #19-28, from the Bowmanville Tennis Club, be approved in
the amount of $500.00.
34. Orono Crown Lands Trust
That Grant Application #19-17, from the Orono Crown Lands Trust, be approved in
the amount of $1,000.00.
35. Clarington Minor Football Association
That Grant Application #19-31, from Clarington Minor Football Association, be
approved in the amount of $1,000.00.
36. Bowmanville Figure Skating Club
That Grant Application #19-36, from Bowmanville Figure Skating Club, be approved
in the amount of $1,000.00.
For Council Meeting of May 21, 2019 Page 7
Ciarftwu General Government Committee
Report to Council
37. Clarington Minor Lacrosse Association
That Grant Application #19-34, from the Clarington Minor Lacrosse Association, be
approved in the amount of $1,000.00.
38. PFLAG Canada Durham Region
That Grant Application #19-24, from the PFLAG Canada Durham Region, be
approved in the amount of $1,000.00.
39. Community Grant Requests - Increments
That the Community Grants be requested in increments of $500.00.
40. Community Grant Process
That Staff report on a review of the Community Grant process to include, but not be
limited to, the following:
a) That, once a Community Grant applicant has received $10,000.00 in
aggregate over a number of years, any future applications be required to
provide a balance sheet, regardless of the amount applied for;
b) Whether Hall Boards should be removed from the Community Grant process
and considered in the Budget process; and
c) Consideration of applicants with large surpluses.
41. 2019 Surface Asphalt, Various Locations
That Report COD -005-19 be received;
That Coco Paving Inc. with a total bid amount of $472,511.80 (Net HST Rebate),
being the lowest compliant bidder meeting all terms, conditions and specifications
of Tender CL2019-5 be awarded the contract for the 2019 Surface Asphalt, Various
Locations, as required by the Engineering Services Department;
That the funds required for this project in the amount of $530,000.00 (Net HST
Rebate) which includes the construction cost of $472,511.80 (Net HST Rebate) and
other costs such as material testing and contingency of $57,488.20 (Net HST
Rebate) be funded by the Municipality as follows:
Third St Reconstruction
(West of Bernard to Liberty) 110-32-330-83331-7401 $ 31,000.00
For Council Meeting of May 21, 2019 Page 8
Ciarftwu General Government Committee
Report to Council
Middle Rd (Con Rd 3 to urban Limit) 110-32-330-83268-7401 $ 201,000.00
Scugog St/Middle Rd Reconstruction 110-32-330-83375-7401
Concession Rd 3 (Middle to Gimblett) 110-32-330-83416-7401
Church Street (Emily St to King Ave)
Sidewall Replacement
Developer Recovery
(No Frills, Newcastle)
110-32-330-83211-7401
110-32-331-83215-7401
$ 75,000.00
$ 163,000.00
$ 41,000.00
$ 4,000.00
110-32-331-83215-7403 $ 15,000.00
That all interested parties listed in Report COD -005-19 and any delegations be
advised of Council's decision by the Corporate Services Department.
42. Benefit Increase Charges
That Report COD -006-19 be received; and
That Staff be directed to report back on best practices for negotiating employee
benefits to limit increases and provide an indication of other municipality's Council
involvement in negotiations.
43. Joint Health & Safety Committee — 2018 Summary
That Report COD -007-19 be received; and
The Health & Safety Policy Statement, Attachment 1 to Report COD -007-19, be
endorsed.
44. Prudent Investor
That Report FND-014-19 be received;
That Staff, in conjunction with ONE Investment, develop an agreement to establish
ONE Joint Investment Board ("ONE JIB"), together with all related matters such as
codes, policies and appointments and to adopt the prudent investor regime when
these items are in place; and
That all interested parties listed in Report FND-014-19 and any delegations be
advised of Council's decision.
For Council Meeting of May 21, 2019 Page 9
Garington General Government Committee
Report to Council
45. Single Use Plastics and Garbage Pails
That single use plastics (non -recyclable) be banned from the Municipal
Administrative Centre and Garnet B. Rickard Recreation Complex; and
That individual garbage pails shall be removed from the Municipal Administrative
Centre.
46. Voters' List
That Staff report back to a June, 2020 General Government Committee meeting as
to a process for:
a. The vetting of the voters' list to prevent ineligible individuals from voting; and
b. Ensuring that eligible individuals can be added to the voters' list.
47. Central Lake Ontario Conservation Authority - Funding
Whereas Conservation Authorities in Ontario deliver programs to protect people
and property from flooding and erosion by real-time flood forecasting, issuing flood
watches and warnings, monitoring stream flows, preparing floodplain mapping,
regulating development activities in flood plains, providing natural hazard advice to
municipalities, developing watershed plans, and educating the public about flooding
and protecting natural cover that helps reduce the impacts of flooding;
And whereas we are experiencing more severe and more frequent weather events
impacting our communities;
And whereas the Ontario Government's "Made —in -Ontario Environment Plan"
identifies protecting people, property and natural resources from the threats and
impacts of extreme weather and flooding as part of the "core mandate" of
conservation authorities;
And whereas, in 1996, the total provincial Transfer Payment to all of Ontario's
conservation authorities for Flood and Erosion Control and Natural Hazard
Prevention was reduced from $50 -million to $7.4 -million, and conservation
authorities share of this payment has remained static since 1996;
And whereas the recent Provincial budget has further reduced the provincial
Transfer Payment to all of Ontario's conservation authorities for Flood and Erosion
Control and Natural Hazard Prevention funding for Conservation Authorities by
50%;
For Council Meeting of May 21, 2019 Page 10
Ciarftwu General Government Committee
Report to Council
And whereas the Association of Municipalities of Ontario recognizes that with
increases in weather events and pressure for fill/developing in floodplains and
wetlands, this is a direct cut to a provincial program that protects people and
property which requires more discussion before action is taken;
Be it resolved that the Municipality of Clarington objects to the cutback to the
provincial Transfer Payment to Ontario's Conservation Authorities for Flood and
Erosion Control and Natural Hazard Prevention and asks the Government of
Ontario to:
1. Reinstate the full funding for the 2019-2020 fiscal year;
2. Consult directly with Conservation Authorities, Conservation Ontario, and
AMO with respect to future funding and delivery of natural hazard
programming; and
That this resolution be circulated to Ontario Conservation Authorities, Durham
Region municipalities and local MPPs.
For Council Meeting of May 21, 2019 Page 11