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Community Services
Report
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Report To: General Government Committee
Date of Meeting: May 27, 2019
Report Number: CSD -006-19 Resolution: GG -340-19
File Number: By-law Number:
Report Subject: 2019 Community Event Sponsorship Requests — Spri
Recommendations:
1. That Report CSD -006-19 be received;
2. That Council consider all submitted sponsorship requests; and
Intake
3. That all interested parties listed in Report CSD -006-19 and any delegations be advised
of Council's decision by the Department.
Municipality of Clarington
Report CSD -006-19
Report Overview
Page 2
The purpose of this report is to provide Council with a summary of the 2019 Community
Event Sponsorship — Spring Intake applications in order to make decisions to award funding.
Applications are submitted for events occurring between July 1 and December 31, 2019.
1. Background
1.1 The Community Event Sponsorship Program provides an opportunity for Council to
recognize and support events in our community that promote engagement and foster
civic pride. The program provides financial assistance to community organizations or
groups of residents that meet the eligibility criteria to a maximum of $2,000 per
application.
1.2 Applications presented in this report were received through the Spring Intake with a
submission deadline of April 1, 2019. The 2019 Community Event Sponsorship
Program has a $35,000 budget; $11,000 was awarded to events through the Fall Intake.
$24,000 is available to be awarded at this time.
1.3 Fourteen event sponsorship applications were received by the deadline. Applications
totaled $23,550, which are included in this report for review and consideration.
2. Application Process
2.1 All received applications have been organized on a Master List of Applicants
(Attachment 1). A summary sheet providing more detail on each event (Attachment 2)
has also been provided. First time applicants have been identified on the summary
sheets in the area under Organization Funding History, as well as identified on the
Master List of Applicants in the comments column.
2.2 Community organizations or individual groups looking to offer events requiring funding
between January 1 and June 30, 2020 have been directed to submit an application
under the Fall Intake. This application deadline is October 1, 2019.
3. Conclusion
3.1 The Community Event Sponsorship Program is intended to provide an opportunity for
Council to assist groups and organizations in offering special events that benefit the
residents of Clarington. These activities and events serve to bring community members
together, connect our neighbours and foster pride in Clarington.
4. Strategic Plan Application
Not applicable.
Municipality of Clarington
Resort CSD -006-19
Submitted by:
Joseph P. Caruana,
Director of Community Services
Page 3
Reviewe by:
Andrew C. Allison, B. Comm, LLB
CAO
Staff Contact: Lee -Ann Reck, Manager, Client Services, 905-623-3379 ext 2508 or
Ireck@clarington.net
Attachments:
Attachment 1: Master List of Applicants
Attachment 2: Summary of Community Event Sponsorship Information for Applicants
List of interested parties to be notified of Council's decision is on file in the Community
Services Department.
Attachment 1 to CSD -006-19
2019 Master List of Sponsorship Applicants
Appl. #
Organization
Event Name
2018 Receipt
2019 Request
Comments
2019 Receipt
Running
Balance
$ 24,000.00
S19-09
Great Canadian Town
Canada Day at Clarington Museums
Did not apply
$1,500.00
Last applied and received funding
$ 24,000.00
Band Festival
($1,000) in 2017
S19-10
Sabrina Dennis and
New applicant
$2,000.00
First time applicant
$ 24,000.00
Bettina Crocker
Canada Da Event Newcastle
S19-11
Newtonville Music in the
Newtonville Music in the Park
$1,180.00
$2,000.00
$ 24,000.00
Park
S19-12
Newcastle Village
Newcastle Village Concerts
$750.00
$2,000.00
$ 24,000.00
Concerts
S19-13
Concerts in the Park
Concerts in the Park - Bowmanville
$2,000.00
$2,000.00
$ 24,000.00
S19-14
Newcastle's Art Show Inc.
13th Annual Newcastle's Art Show
$1,800.00
$2,000.00
$ 24,000.00
S19-15
Orono Agricultural Society
2019 Orono Fair
$1,000.00
$2,000.00
$ 24,000.00
S19-16
Central Lake Ontario
2019 Durham Children's Watershed
Did not apply
$1,000.00
Last applied and received funding
$ 24,000.00
Conservation Authority
Festival
($750.00) in 2017
S19-17
Hampton United Church
Clemy Classic 9 Hole Golf Tournament
$500.00
$750.00
$ 24,000.00
S19-18
Huntington Society of
Hearts Full of Hope - Community
New
$1,500.00
First time applicant
$ 24,000.00
Canada - Durham Chapter
Education Forum
applicant
S19-19
Clarington Minor Football
Clarington Knights Annual Cancer
$1,000.00
$2,000.00
$ 24,000.00
Association
Awareness Day
S19-20
Newtonville Community
Hallowe'en Bash
$0.00
$800.00
$ 24,000.00
Hall
S19-21
Newcastle Business
Newcastle Santa Parade
$2,000.00
$2,000.00
$ 24,000.00
Improvement Area
S19-22
Newcastle Memorial
Family Holiday Skating
New
$2,000.00
First time applicant
$ 24,000.00
Arena Board
applicant
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Great Canadian Town Band Festival
Application #: S19-09
Contact Name: David Climenhage
Event Information
Event Name:
Canada Day at Clarington Museums
Event Date:
July 1, 2019
Event Location:
Clarington Museums (Bowmanville location)
Anticipated Attendance:
500
Admission Cost:
No Charge
Sponsorship Benefits
• Pre -event advertising and event recognition
Description of the event that the sponsorship will be used for:
The Great Canadian Town Band Festival documents, recreates and promotes Canada's
19th century musical heritage of brass bands. Their Heritage Brass Band performs
period Canadian music typical of 1860's. This concert, held at Clarington Museums, will
be performed on 19th century antique brass instruments.
Event Financial Summary:
Organization Funding History
2017 Received
2019
Revenue
$ 2,500.00
Expenses
$ 2,500.00
Net
$ 0.00
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 1,000.00
Did not apply
$ 1,500.00
Canada Day at Clarington
Museums
Canada Day at
Clarington Museums
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Sabrina Dennis
Application #: S19-10
Contact Name: Sabrina Dennis and Bettina Crocker
Event Information
Event Name:
Canada Day Event (Newcastle)
Event Date:
July 1, 2019
Event Location:
Newcastle Memorial Park
Anticipated Attendance:
8,000
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on social media, posters and newspaper advertising
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
When it was made known in 2018 that the Newcastle BIA would not be holding a
Canada Day celebration, some residents came together to form a planning committee
to pull off a last minute celebration. For 2019, the committee would like to be able to
offer a family gathering in Newcastle complete with games, food, music and fireworks to
celebrate Canada Day.
Event Financial Summary:
Organization Funding History
2017 Received 2018 Received
2019
Revenue
$ 8,000.00
Expenses
$ 10,000.00
Net Deficit
($ 2,000.00)
Organization Funding History
2017 Received 2018 Received
2019 Request
New applicant in 2019
$ 2,000.00
Canada Day Event
(Newcastle)
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newtonville Music in the Park
Application #: S19-11
Contact Name: Betty Stapleton
Event Information
Event Name:
Newtonville Music in the Park
Event Date:
Summer 2019
Event Location:
Ina Brown Parkette (Newtonville)
Anticipated Attendance:
50-150
Admission Cost:
No Charge
Sponsorship Benefits
• Logo recognition on promotional flyers
• Facebook page and website
Description of the event that the sponsorship will be used for:
Newtonville Music in the Park provides free musical entertainment for all ages every
Sunday evening throughout the summer months.
Event Financial Summary:
2019
Revenue $ 1,900.00
Expenses $ 3,625.00
Net Deficit ($ 1,725.00)
organization Funding History
2017 Received 2018 Received 2019 Request
$ 750.00 $ 1,180.00 $ 2,000.00
Newtonville Music in the Park
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle Village Concerts
Application #: S19-12
Contact Name: Lorraine Forget
Event Information
Event Name:
Newcastle Village Concerts
Event Date:
Summer 2019
Event Location:
Newcastle Community Hall Gazebo
Anticipated Attendance:
250+
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on event posters, flyers
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
Newcastle Village Concerts provides free outdoor music concerts throughout the
summer in support of a local food bank.
Event Financial Summary:
2019
Revenue $ 4,500.00
Expenses $ 6,300.00
Net Deficit ($ 1,800.00)
Organization Funding History
2017 Received 2018 Received 2019 Request
$ 750.00 $ 750.00 $ 2,000.00
Newcastle Village Concerts
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Concerts in the Park
Application #: S19-13
Contact Name: Brian Purdy
Event Information
Event Name:
Concerts in the Park (Bowmanville)
Event Date:
Summer 2019
Event Location:
Rotary Park, Bowmanville
Anticipated Attendance:
300-800 per night
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on promotional poster
• Signage at the event
Description of the event that the sponsorship will be used for:
Concerts in the Park (Bowmanville) offers free musical entertainment throughout the
summer.
Event Financial Summary:
2019
Revenue $ 11,500.00
Expenses $ 13,500.00
Net Deficit ($ 2,000.00)
organization Funding History
2017 Received 2018 Received 2019 Request
$ 2,000.00 $ 2,000.00 $ 2,000.00
Concerts in the Park (Bowmanville)
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle's Art Show Inc.
Application #: S19-14
Contact Name: J. Hooey
Event Information
Event Name:
13th Annual Newcastle's Art Show
Event Date:
July 13 -14, 2019
Event Location:
Newcastle Memorial Arena
Anticipated Attendance:
3,500
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on letterhead and show brochures
• Mentioned in all advertising, on banners and posters
• Verbal recognition during the event
Description of the event that the sponsorship will be used for:
Newcastle's Art Show is a free two day art event open to the public showcasing 50-100
artists and artisans. There is musical entertainment throughout the show and
demonstrations of various artistic disciplines are ongoing.
Event Financial Summary:
2019
Revenue $ 21,600.00
Expenses $ 23,600.00
Net Deficit ($ 2,000.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 1,000.00
$ 800.00
$ 2,000.00
(Easter Scavenger Hunt)
$1,000.00
Newcastle's Art Show
Newcastle's Art Show
(Newcastle's Art Show)
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Orono Agricultural Society
Application #: S19-15
Contact Name: Shelby Dillon
Event Information
Event Name:
2019 Orono Fair
Event Date:
September 5-8, 2019
Event Location:
Orono Fairgrounds
Anticipated Attendance:
55,000
Admission Cost:
$12 per adult/day. Kids under 13 free with an adult.
Sponsorship Benefits
• Four sponsor passes
• Logo on large signs and two banners on event ring
• Website advertising
Description of the event that the sponsorship will be used for:
The Orono Fair is the oldest running fair in Ontario, since 1852, featuring displays and
competitions involving paintings, photographs, agriculture, livestock, flowers, knitting,
woodworking, sewing, crafts, school displays and culinary creations. The Fair also
features one of the largest midways in the area.
Event Financial Summary:
Organization Funding History
2017 Received
2019
Revenue
$ 317,850.00
Expenses
$ 229,900.00
Net Surplus
$ 87,950.00
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 2,000.00
$ 1,000.00
$ 2,000.00
Orono Fair
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Central Lake Ontario Conservation Authority
Application #: S19-16
Contact Name: Yvonne Storm
Event Information
Event Name:
2019 Durham Children's Watershed Festival
Event Date:
September 23-27, 2019
Event Location:
Camp Samac, Oshawa
Anticipated Attendance:
5,000+
Admission Cost:
$11.50 per student
Sponsorship Benefits
• Sponsor photo shoot and VIP luncheon
• Recognition plaque
• Listed on promotional board, Teacher's Event Guide and
social media
Description of the event that the sponsorship will be used for:
The Durham Children's Watershed Festival will provide an increasing awareness
concerning water issues for local grade 4 students, motivating them to be water
stewards through 37 interactive activity centres. The purpose is to inform, provide tools
and support positive behaviour change to create a healthy watershed community.
Event Financial Summary:
2019
Revenue $ 135,000.00
Expenses $ 138,890.00
Net Deficit ($ 3,890.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 750.00
$ 0.00
$ 1,000.00
Durham Children's
Watershed Festival
Did not apply
Durham Children's
Watershed Festival
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Hampton United Church
Application #: S19-17
Contact Name: Lois Boynton
Event Information
Event Name:
Clemy Classic 9 Hole Golf Tournament
Event Date:
September 27, 2019
Event Location:
Stone Henge Golf Course
Anticipated Attendance:
85-100
Admission Cost:
$80.00 per golfer
Sponsorship Benefits
• Signage at golf course and church
• Listing on poster
Description of the event that the sponsorship will be used for:
The Clemy Classic 9 Hole Golf Tournament is a charity tournament to support the
Restoration Fund of the Hampton United Church. The event generates community spirit
and involvement.
Event Financial Summary:
Organization Funding History
2017 Received
2019
Revenue
$ 12,540.00
Expenses
$ 4,450.00
Net Surplus
$ 8,090.00
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 500.00
$ 500.00
$ 750.00
Clemy Classic Golf Tournament
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Huntington Society of Canada - Durham Chapter
Application #: S19-18
Contact Name: Bunny Clark
Event Information
Event Name:
Hearts Full of Hope - Community Education Forum
Event Date:
October 5, 2019
Event Location:
Clarington Central Secondary School
Anticipated Attendance:
150
Admission Cost:
No Charge
Sponsorship Benefits
• Name included in annual report and on website
• Logo on social media promotion (facebook, youtube,
twitter)
• Verbal recognition during the event
Description of the event that the sponsorship will be used for:
Hearts Full of Hope provides an opportunity for people with Huntington Disease and
caregivers to meet and learn about most recent updates in research and network with
other people with Huntington Disease and leading professionals who specialize in the
disease.
Event Financial Summary:
2019
Revenue $ 3,000.00
Expenses $ 4,500.00
Net Deficit ($ 1,500.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 0.00
$ 0.00
$ 1,500.00
New applicant in 2019
Hearts Full of Hope —
Community Education
Forum
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Clarington Minor Football Association
Application #: S19-19
Contact Name: Sara Chatterton
Event Information
Event Name:
Clarington Knights Annual Cancer Awareness Day
Event Date:
October 8, 2019
Event Location:
Clarington Fields
Anticipated Attendance:
300
Admission Cost:
No Charge
Sponsorship Benefits
• Name and logo on website and social media
• Recognition on event advertising
• Logo on signage at event
Description of the event that the sponsorship will be used for:
The Clarington Minor Football Association is holding an annual event for members of
the community to come together, enjoy watching football games and raise awareness of
all forms of cancer. The event includes a bake sale, BBQ and silent auction; all
proceeds support a local family affected by cancer. Local businesses are invited to set
up booths and activities; may include a jumping castle.
Event Financial Summary:
2019
Revenue $ 8,500.00
Expenses $ 10,400.00
Net Deficit ($ 1,900.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
New applicant in 2018
$ 1,000.00
$ 2,000.00
Annual Cancer Awareness Day
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newtonville Community Hall
Application #: S19-20
Contact Name: Debbie Dunham
Event Information
Event Name:
Hallowe'en Bash
Event Date:
October 27, 2019
Event Location:
Newtonville Community Hall
Anticipated Attendance:
50-60
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on promotional flyers
• Recognition on Facebook page
• Recognition during the event
Description of the event that the sponsorship will be used for:
The Newtonville Community Hall is offering a Hallowe'en Community Event which is
open to families in the community at no charge. Activities may include crafts,
entertainment, gift bags and refreshments.
Event Financial Summary:
Organization Funding History
2017 Received
2019
Revenue $
0.00
Expenses $
780.00
Net Deficit ($
780.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 500.00
$ 0
$ 800.00
Hallowe'en Community
Bash
Hallowe'en Community
Bash
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle Business Improvement Area
Application #: S19-21
Contact Name: Jane Black
Event Information
Event Name:
Newcastle Santa Parade
Event Date:
November 17, 2019
Event Location:
Along King Avenue in Newcastle
Anticipated Attendance:
15,000
Admission Cost:
No Charge
Sponsorship Benefits
• Recognized in Village Voice and parade program
Description of the event that the sponsorship will be used for:
The Newcastle Santa Claus Parade is an annual event that takes place in November in
downtown Newcastle. The event attracts over 15,000 spectators and includes a
fireworks show.
Event Financial Summary:
2019
Revenue $ 22,700.00
Expenses $ 24,700.00
Net Deficit ($ 2,000.00)
Organization Funding History
2017 Received 2018 Received
2019 Request
$ 2,000.00 $ 2,000.00
$ 2,000.00
Canada Day Newcastle Santa Parade
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle Memorial Arena Board
Application #: S19-22
Contact Name: Peter Kennedy
Event Information
Event Name:
Family Holiday Skating
Event Date:
December 22-29, 2019
Event Location:
Newcastle Memorial Arena
Anticipated Attendance:
520
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on all printed material and social media
Description of the event that the sponsorship will be used for:
The Newcastle Memorial Arena Board provides sports, fitness and social activities to
the citizens of the Village of Newcastle and the Municipality of Clarington. They would
like to offer free daily open skating for all residents throughout the Christmas holiday
break.
Event Financial Summary:
Organization Funding History
2017 Received 2018 Received
2019
Revenue
$ 4,000.00
Expenses
$ 3,744.00
Net Surplus
$ 256.00
Organization Funding History
2017 Received 2018 Received
2019 Request
New applicant in 2019
$ 2,000.00
Family Holiday Skating