HomeMy WebLinkAbout05/27/2019Final
clu1llgC0Il
General Government Committee
Agenda
Date: May 27, 2019
Time: 9:30 AM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by
email at .>gray(o)_clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of General
Government Committee meetings. If you make a delegation or presentation at a
General Government Committee meeting, the Municipality will be audio recording you
and will make the recording public by publishing the recording on the Municipality's
website.
Noon Recess: Please be advised that, as per the Municipality of Clarington's
Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break,
unless otherwise determined by the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net
Garington General Government Committee Agenda
Date: May 27, 2019
Time: 9:30 AM
Place: Council Chambers
1 Call to Order
2 New Business — Introduction
Members of Committee are encouraged to provide the Clerk's Department, in advance of the
meeting, a copy of any motion the Member is intending to introduce, (preferably electronic)
such that staff could have sufficient time to share the motion with all Members prior to the
meeting.
3 Adopt the Agenda
4 Declaration of Interest
5 Announcements
6 Adoption of Minutes of Previous Meeting
6.1 May 6 Minutes Minutes of a Regular Meeting of May 6, 2019 Page 7
7 Delegations
7.1 Jeannette Whynot, Accessibility Coordinator, Regarding National Accessibility Week
7.2 Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority,
Regarding an Annual Update on the Ganaraska Region Conservation Authority
7.3 Robert Malone and Henry Wildeboer, Clarington Task Force on Affordable Housing,
Regarding Surplus Properties
7.4 Bart Kreps, Regarding Central Lake Ontario Conservation Authority (CLOCA) Port
Darlington Shoreline Hazard Study
7.5 Pauline Witzke, Regarding Central Lake Ontario Conservation Authority (CLOCA) Port
Darlington Shoreline Hazard Study
7.6 Sarah Delicate, Regarding Central Lake Ontario Conservation Authority (CLOCA) Port
Darlington Shoreline Hazard Study
7.7 Jeff Mitchell, Regarding Central Lake Ontario Conservation Authority (CLOCA) Port
Darlington Shoreline Hazard Study
Page 2
CIarington General Government Committee Agenda
Date: May 27, 2019
Time: 9:30 AM
Place: Council Chambers
7.8 Andy Brown, Regarding Central Lake Ontario Conservation Authority (CLOCA) Port
Darlington Shoreline Hazard Study
7.9 Peter Klose, Director, Jungle Cat World's Program, Regarding Report CLD -013-19
Status of Jungle Cat World under the Exotic Animal By-law
8 Communications - Receive for Information
8.1 GRCA Minutes of the Ganaraska Region Conservation Authority Page 39
Minutes dated April 18, 2019
8.2 Bowmanville Minutes of the Bowmanville Business Improvement Area Page 42
BIA Minutes dated April 9, 2019
8.3 Kawartha Mark Majchrowski, Chief Administrative Officer, Kawartha Page 47
Conservation Conservation — 2018 Kawartha Conservation Annual Report
9 Communications — Direction
9.1 Region of Ralph Walton, Regional Clerk/Director of Legislative Page 64
Durham Services, Region of Durham, Regarding Recommendation
to Postpone "Come into Force" date of the Construction
Act (Reaort 2019-A-15)
(Motion to Endorse)
9.2 Township of Adam Hicks, Administrative Assistant, Township of Page 66
Mulmur Mulmur, Regarding Aggregate
(Motion to Endorse)
9.3 Region of Ralph Walton, Regional Clerk/Director of Legislative Page 68
Durham Services, Region of Durham, Regarding Approval in
Principle of the Durham Community Energy Plan
(Report 2019-A-18)
(Motion to Refer to Staff)
Page 3
CIarington General Government Committee Agenda
Date: May 27, 2019
Time: 9:30 AM
Place: Council Chambers
9.4 Town of Mandi Pearson, Clerk/Operations Clerk, Town of Petrolia, Page 69
Petrolia Regarding Ontario Good Roads Association
Re-establishment of a Combined Conference for both
OGRA and ROMA
(Motion for Direction)
9.5 Town of Ajax Alexander Harras, Manager of Legislative Service/Acting
Clerk, Town of Ajax, Regarding 2022 Ontario Summer
Games Bid
(Motion for Direction)
9.6 Town of Ajax Alexander Harras, Manager of Legislative Service/Acting
Clerk, Town of Ajax, Regarding Regional Government
Review
(Motion for Direction)
9.7 Township of Township of McNab Braeside, Regarding Government of
McNab Ontario E -Learning
Braeside
(Motion for Direction)
9.8 May Luong May Luong, Mathany & Higgs Law, Regarding Central
Lake Ontario Conservation Authority (CLOCA) Port
Darlington Shoreline Hazard Study
(Motion to refer the correspondence to the Chief
Administrative Office)
10 Presentations
10.1 John Presta, Director, Environmental Services, The Region of Durham, Regarding
Water and Sewer Servicing in Clarington
11 Engineering Services Department
No Reports
Page 4
CIarington General Government Committee Agenda
Date: May 27, 2019
Time: 9:30 AM
Place: Council Chambers
12 Operations Department
No Reports
13 Emergency and Fire Services Department
13.1 ESD -004-19 Amendment to Open Air Burning By-law
14 Community Services Department
14.1 CSD -006-19 2019 Community Event Sponsorship Requests — Spring
Intake
15 Municipal Clerk's Department
Page 70
Page 74
15.1 CLD -013-19 Status of Jungle Cat World under the Exotic Animal By-law Page 92
16 Corporate Services Department
16.1 COD -008-19 Prospect Street Reconstruction Page 100
16.2 COD -009-19 Clarington Beech Centre Roof Replacement Page 109
17 Finance Department
17.1 FND-015-19 Annual Statement for the Development Charges Reserve Page 113
Funds for the Year Ended December 31, 2018
17.2 FND-016-19 2018 Annual Statement for Cash In Lieu of Parkland Page 125
Reserve Fund
18 Solicitor's Department
No Reports
19 Chief Administrative Office
No Reports
Page 5
Garington General Government Committee Agenda
Date: May 27, 2019
Time: 9:30 AM
Place: Council Chambers
20 New Business — Consideration
21 Unfinished Business
21.1 EGD -013-19 Proposed Amendment to By-law 2014-059, being a Link to
By-law to Regulate Traffic and Parking on Highways, Report
Private Property and Municipal Property [Referred from the
May 6, 2019 General Government Committee Meeting]
21.2 FND-002-19 Budget Policy [Tabled from the May 6, 2019 General Link to
Government Committee Meeting] Report
21.3 Motion Regarding Hiring of External Consultants paragraph 5 of the Page 129
foregoing Resolution #C-044-19 [Tabled from the May 6, 2019 General
Government Committee Meeting]
21.4 Motion Regarding Correspondence from Linda Kent, Library Director & Page 130
CEO, Clarington Public Library, Regarding Report FND-002-19, Budget
Policy [Referred from May 21, 2019 Council Meeting]
21.5 Motion Regarding Staff Expending Funds [Tabled from the May 6, 2019 Page 131
General Government Committee Meeting]
21.6 CAO -002-19 New Staffing Policy [Tabled from the May 6, 2019 General Link to
Government Committee Meeting] Report
22 Confidential Reports
No Reports
23 Adjournment
Page 6
Clariiw-n
General Government Committee
Minutes
May 6, 2019
If this information is required in an alternate accessible format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Minutes of a meeting of the General Government Committee held on Monday, May 6,
2019 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill and
Councillor M. Zwart
Staff Present: A. Allison (left the meeting at 12:OOPM), T. Cannella, J. Caruana,
A. Greentree, S. Brake, L. Wheller (left the meeting at 12:00 PM),
R. Maciver, M. Marano (arrived to the meeting at 1:OOPM), T. Pinn,
G. Weir, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Neal asked that a new business item, regarding single use plastic and
garbage pails, be added to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Farewell Trail, be added to
the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding the Voters' List, be added to
the New Business — Consideration section of the agenda.
Councillor Hooper asked that a new business item, regarding Central Lake Ontario
Conservation Authority (CLOCA) funding, be added to the New Business —
Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG -224-19
Moved by Councillor Zwart, seconded by Councillor Neal
That the Agenda for the General Government Committee meeting of May 6, 2019 be
adopted as presented, with the addition of the new business items regarding:
x Single Use Plastic and Garbage Pails
x Farewell Trail
x Voters' List
x CLOCA Funding
Carried
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Clar-ington-
4
Declaration of Interest
General Government Committee
Minutes
May 6, 2019
Councillor Neal declared an indirect interest in Report CSD -005-19 regarding the 2019
Community Grant Requests for Autism Home Base Durham (Application #19-23).
Councillor Neal initially declared an indirect interest in Report CSD -005-19 regarding the
2019 Community Grant Requests for Solina Hall Board (Application #19-06). Later in
the meeting, Councillor Neal withdrew his indirect interest.
Councillor Jones initially declared an indirect interest in Report CSD -005-19 regarding
the 2019 Community Grant Requests for Solina Hall Board (Application #19-06). Later
in the meeting, Councillor Jones withdrew her indirect interest.
Councillor Hooper initially declared an indirect interest in Report CSD -005-19 regarding
the 2019 Community Grant Requests for Hampton Hall Board (Application #19-03).
Later in the meeting, Councillor Hooper withdrew his indirect interest.
Councillor Zwart initially declared an indirect interest in Report CSD -005-19 regarding
the 2019 Community Grant Requests for Orono Crown Lands Trust (Application
#19-17). Later in the meeting, Councillor Zwart withdrew her indirect interest.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
The CAO introduced, Justin Maclean, Corporate Policy Analyst and Doran Hoge,
Climate Change Response Coordinator.
6 Adoption of Minutes of Previous Meeting
Resolution #GG -225-19
Moved by Councillor Traill, seconded by Councillor Hooper
That the minutes of the regular meeting of the General Government Committee meeting
held on April 15, 2019, be approved.
Carried
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Clariiw-n
7 Delegations
General Government Committee
Minutes
May 6, 2019
7.1 Chris Newman, Coordinator, Firehouse Youth Centre, Regarding Report
CSD -004-19, Newcastle Youth Centre (6 month pilot project)
Chris Newman, Coordinator, Firehouse Youth Centre, was present regarding Report
CSD -004-19, Newcastle Youth Centre (6 month pilot project). He made a verbal
presentation to accompany an electronic presentation. Mr. Newman thanked staff and
the Committee for their work and their commitment to the Newcastle Youth Centre
(NYC). He highlighted the strengths of the NYC, including the community involvement
and youth engagement. Mr. Newman displayed pictures of various programs available
at the NYC for the Committee. He explained that the NYC is a safe, inclusive, and fun
space that youth can call their own. Mr. Newman displayed a picture of the NYC logo
created by the NYC youth. He stated that the NYC has had 1309 visits from December
4, 2018 to April 30, 2019 (which was much higher than projected) and that he believes
that the number of visits will continue to grow. Mr. Newman advised the Committee that
he was available to answer questions.
7.2 Sarah Delicate, Regarding Communication Item 9.7, Chris Darling, CAO,
Central Lake Ontario Conservation Authority (CLOCA), Regarding Port
Darlington Shoreline Hazard Study
Sarah Delicate advised the Municipal Clerk's Department, prior to the meeting, that she
would be unable to attend as a delegation.
7.3 Bart Hawkins Kreps, Regarding Communication Item 9.7, Chris Darling,
CAO, Central Lake Ontario Conservation Authority (CLOCA), Regarding Port
Darlington Shoreline Hazard Study
Bart Hawkins advised the Municipal Clerk's Department, prior to the meeting, that he
would be unable to attend as a delegation.
7.4 Jeff Mitchell, President, Port Darlington Community Association, Regarding
Communication Item 9.7, Chris Darling, CAO, Central Lake Ontario
Conservation Authority (CLOCA), Regarding Port Darlington Shoreline
Hazard Study
Jeff Mitchell advised the Municipal Clerk's Department, prior to the meeting, that he
would be unable to attend as a delegation.
7.5 Pauline Witzke, Regarding Communication Item 9.7, Chris Darling, CAO,
Central Lake Ontario Conservation Authority (CLOCA), Regarding Port
Darlington Shoreline Hazard Study
Pauline Witzke advised the Municipal Clerk's Department, prior to the meeting, that she
would be unable to attend as a delegation.
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Clarington General Government Committee
Minutes
May 6, 2019
7.6 Fred Biesenthal, PI Tool Limited, Regarding Report EGD -009-19, Servicing
of Industrial Lands in South Courtice - Courtice Court
Fred Biesenthal, PI Tool Limited, was present regarding Report EGD -009-19, Servicing
of Industrial Lands in South Courtice - Courtice Court. He advised the Committee that
himself and various other businesses on Courtice Court support the recommendations
contained in Report EGD -009-19. Mr. Biesenthal explained that they have been waiting
over 40 years for water and sewer services in the area. He explained that natural gas
and water and sewer services were promised within 10 years of beginning their
business 41 years ago. Mr. Biesenthal advised the Committee that wells are the only
source of water in the area and that Clarington Fire has to fight fires without the benefit
of fire hydrants. He explained that septic tanks are the only way to deal with waste
water and they can be problematic. Mr. Biesenthal mentioned that, in 2018, $25 million
worth of sewer and water trunk lines were installed in the area. He explained that the
benefits of the trunk lines cannot be realized until local servicing and construction is
complete in 2022. Mr. Biesenthal advised the Committee that there are three
businesses who want to move into the area and two businesses that want to expand but
need the water and sewer services in order to proceed. He explained that the
businesses in the area have met with the Region of Durham, the Municipality of
Clarington Staff and the Clarington Board of Trade and he thanked them for their
support. Mr. Biesenthal stated that he believes the Committee should implement the
plan presented in the Report EGD -009-19.
8 Communications - Receive for Information
8.1 Minutes of the Newcastle Community Hall Board dated February 19,
March 19 and April 23, 2019
8.2 Minutes of Tyrone Community Centre dated March 20, 2019
8.3 Minutes of the Bowmanville Business Improvement Authority dated
March 12, 2019
8.4 Minutes of the Newcastle Business Improvement Authority dated February
14, 2019
Resolution #GG -226-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That the Communication Items 8.1 to 8.4 be received for information.
Carried
10
Clar-ington General Government Committee
Minutes
May 6, 2019
9 Communications — Direction
9.1 Jerri-Lynn Levitt, Deputy Clerk, Municipality of Grey Highlands, Regarding
Ontario Municipal Partnership Fund (OMPF)
Resolution #GG -227-19
Moved by Councillor Neal, seconded by Councillor Jones
That the following resolution of the Municipality of Grey Highlands, regarding Ontario
Municipal Partnership Fund (OMPF), be endorsed by the Municipality of Clarington:
Whereas the Provincial government announced it was conducting a review of the
Ontario Municipal Partnership Fund (OMPF), which provides annual funding
allotments to municipal governments to help offset operating and capital costs;
and
Whereas Municipalities were further advised that the overall spending envelope
for the program would decrease having a significant impact on future budgets
and how funds are raised by Municipalities as funding will be reduced by an
unspecified amount; and
Whereas if allocations to municipalities are reduced, Councils will need to
compensate with property tax increases or local service reductions; and
Whereas, the 2018 Grey Highlands allocation was $1,068,000 which is
equivalent to 10.08% of the Township's municipal property tax revenue; and
Whereas the Municipality of Grey Highlands prides itself on efficient and value for
money practices every day;
Now therefore be it resolved that although an interim payment has been
received, Council of the Municipality of Grey Highlands expresses grave concern
with the potential reduction and/or loss of the OMPF allotment in future years;
And further, Council petitions the Provincial government to complete the OMPF
review in an expeditious manner as future financial consideration ensures
municipal sustainability;
And furthermore, that this resolution be circulated to the Premier, Ministers of
Finance, Municipal Affairs and Housing, our local MPP and all Ontario
municipalities for their endorsement and support.
Motion Withdrawn
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11
Clarington General Government Committee
Minutes
May 6, 2019
Resolution #GG -228-19
Moved by Councillor Neal, seconded by Councillor Jones
That Communication Item 9.1, Jerri-Lynn Levitt, Deputy Clerk, Municipality of Grey
Highlands, regarding the Ontario Municipal Partnership Fund (OMPF), be received for
information.
Carried
9.2 Brian Ruck, Vice President, Transportation, GHD, Regarding Noise By-law
Exemption Request
Resolution #GG -229-19
Moved by Councillor Neal, seconded by Councillor Zwart
That the request of Brian Ruck, Vice President, Transportation, GHD, for an exemption
to the Municipality's Noise By-law 2007-071 for Highway 35/115 Bridge Rehabilitations
from June 1, 2019 to November 30, 2019, be approved.
Carried
9.3 Gabriel Medel-Carratala, Design -Build Director, Blackbird Constructors 407
General Partnership, Regarding Noise By-law Exemption Request
Resolution #GG -230-19
Moved by Councillor Zwart, seconded by Councillor Hooper
That the request of Gabriel Medel-Carratala, Design -Build Director, Blackbird
Constructors 407 General Partnership for an exemption to the Municipality's Noise
By-law 2007-071 for Highway 407 East Phase 2 from May 24, 2019 to November
30, 2019, be approved.
Carried
M
12
Clarington-General
Government Committee
Minutes
May 6, 2019
9.4 Thomas Gettinby, CAO & Municipal Clerk, Township of Brock, Regarding
The Ontario Autism Program
Resolution #GG -231-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That the following resolution of the Township of Brock, Regarding the Ontario Autism
Program, be endorsed by the Municipality of Clarington:
Be it resolved that the Council of the Township of Brock, on behalf of the resident
and the Corporation of the Township of Brock, request that the Province of
Ontario pause the plan for the "new" Ontario Autism Program until meaningful
consultation and analysis has taken place and revisions to the plan have been
made that will have a positive impact on children and families across the
Province of Ontario who are impacted by autism.
Carried
9.5 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of
Durham, Regarding New Regional Smoke -Free By-law
Resolution #GG -232-19
Moved by Councillor Neal, seconded by Councillor Jones
That Communication Item 9.5, Ralph Walton, Regional Clerk/Director of Legislative
Services, Region of Durham, regarding the New Regional Smoke -Free By-law, be
referred to staff.
Carried
9.6 Linda Kent, Library Director & CEO, Clarington Public Library, Regarding
Report FND-002-19, Budget Policy
Resolution #GG -233-19
Moved by Councillor Neal, seconded by Councillor Jones
That Communication Item 9.6, referred to the consideration of Unfinished Business
Item 21.1, Report FND-002-19, Budget Policy.
Lost Later in the Meeting
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13
Clarington
Suspend the Rules
Resolution #GG -234-19
General Government Committee
Minutes
May 6, 2019
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -233-19 a second time.
Carried
The foregoing Resolution #GG -233-19 was then put to a vote and lost.
Resolution #GG -235-19
Moved by Councillor Traill, seconded by Councillor Hooper
That Communication Item 9.6, Linda Kent, Library Director & CEO, Clarington Public
Library, regarding Report FND-002-19, requesting a change to the proposed Budget
Policy, be approved; and.
That the $50,000 reference in Section 5.7 of the proposed Budget Policy, contained in
Report FND-002-19, be deleted.
Carried
9.7 Chris Darling, CAO, Central Lake Ontario Conservation Authority (CLOCA),
Regarding Port Darlington Shoreline Hazard Study
Resolution #GG -236-19
Moved by Councillor Traill, seconded by Councillor Neal
That Communication Item 9.7, Chris Darling, CAO, Central Lake Ontario Conservation
Authority (CLOCA), regarding the Port Darlington Shoreline Hazard Study, be tabled to
the General Government Committee of May 27, 2019.
Motion Withdrawn
Resolution #GG -237-19
Moved by Councillor Neal, seconded by Councillor Traill
That Communication Item 9.7, Chris Darling, CAO, Central Lake Ontario Conservation
Authority (CLOCA), regarding the Port Darlington Shoreline Hazard Study, be referred
to Staff to Report back to the General Government Committee meeting of June 17,
2019.
Carried
14
Clar-ington- General Government Committee
Minutes
May 6, 2019
9.8 Memo from Trevor Pinn, Treasurer, Regarding a Request to Release Funds
from the Newcastle Business Improvement Authority
Resolution #GG -238-19
Moved by Councillor Zwart, seconded by Councillor Anderson
Whereas the Newcastle Business Improvement Association (BIA) has requested funds
from the Newcastle BIA Reserve Fund via letter, dated April 30, 2019, for funding year
to year cash flows;
And whereas the Municipality of Clarington considers the request not to be consistent
with the intent of the "West End Bowmanville Funds" within the Newcastle BIA Reserve
Fund;
Now therefore be it resolved that the Municipality of Clarington denies the request of
providing $10,000 from the Newcastle BIA Reserve Fund going to the Newcastle BIA for
unspecified cash flow needs; and
That Staff be directed to work with the Newcastle BIA to provide the option for an
advance of annual levy in January of each year to provide working capital funds to the
BIA, if required.
Carried
9.9 Sheila Hall, Executive Director, Clarington Board of Trade (CBOT),
Regarding Report EGD -009-19, Servicing of Industrial Lands in South
Courtice - Courtice Court
Resolution #GG -239-19
Moved by Councillor Neal, seconded by Councillor Hooper
That Communication Item 9.9, Sheila Hall, Executive Director, Clarington Board of
Trade (CBOT), Regarding Report EGD -009-19, Servicing of Industrial Lands in South
Courtice - Courtice Court, be referred to the consideration of Report EGD -009-19.
Carried
Recess
Resolution #GG -240-19
Moved by Councillor Neal, seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:50 AM with Mayor Foster in the Chair.
15
Clarington
10 Presentations
General Government Committee
Minutes
May 6, 2019
10.1 Ron Albright, Assistant Director, Engineering, Regarding Report
EGD -009-19, Servicing of Industrial Lands in South Courtice - Courtice
Court
Ron Albright, Assistant Director, Engineering Services Department, was present
regarding Report EGD -009-19, Servicing of Industrial Lands in South Courtice -
Courtice Court. He made a verbal presentation to accompany an electronic
presentation. Mr. Albright explained why servicing of industrial lands in South Courtice
is now possible. He advised the Committee that the Municipality of Clarington has been
working with the Region of Durham, Clarington Board of Trade, and the local
businesses to figure out what was required to get the water and sewer services in place.
Mr. Albright displayed a map of the trunk and local servicing and explained what is
required for phase two. He highlighted the breakdown of the water and sanitary
servicing on Courtice Court.
Mr. Albright advised the Committee of the funding model for the project. He highlighted
the required next steps and concluded the presentation and advised the Committee that
he was available to answer questions.
Councillor Anderson chaired this portion of the meeting.
11 Engineering Services Department
11.1 EGD -009-19 Servicing of Industrial Lands in South Courtice - Courtice
Court
Resolution #GG -241-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report EGD -009-19, be referred to the Council meeting of May 21, 2019, with a
request for a written legal opinion from the Municipal Solicitor, regarding the mechanism
for ensuring that the money will be repaid to the Strategic Capital Reserve.
Motion Lost Later in the Meeting
Suspend the Rules
Resolution #GG -242-19
Moved by Mayor Foster, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -241-19 a second time.
Carried
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16
Clar-ington- General Government Committee
Minutes
May 6, 2019
The foregoing Resolution #GG -241-19 was then put to a vote and lost on the following
recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
X
Councillor Anderson
X
X
Councillor Hooper
X
X
Councillor Jones
X
Mayor Foster
X
Resolution #GG -243-19
Moved by Councillor Zwart, seconded by Councillor Traill
That Council approve the recommendations contained in Report EGD -009-19, in
principal, pending a written legal opinion from the Municipal Solicitor regarding the
mechanism for ensuring that the money will be repaid to the Strategic Capital Reserve.
Carried as Amended Later in the Meeting
(See following motion)
Resolution #GG -244-19
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GG -243-19 be amended by adding the following at the
end:
That the final agreements be subject to Council approval.
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Mayor Foster
X
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17
Clarington-
General Government Committee
Minutes
May 6, 2019
The foregoing Resolution #GG -243-19 was then put to a vote and carried, as amended,
on the followina recorded vote.
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Mayor Foster
X
11.2 EGD -013-19 Proposed Amendment to By-law 2014-059, being a By-law to
Regulate Traffic and Parking on Highways, Private Property and Municipal
Property
Resolution #GG -245-19
Moved by Councillor Neal, seconded by Councillor Jones
That Report EGD -013-19 be received;
That the By-law as Attachment 1 to Report EGD -013-19 be approved; and
That all interested parties listed in Report EGD -013-19 and any delegations be advised
of Council's decision.
Motion Referred
(See following Motion)
Resolution #GG -246-19
Moved by Mayor Foster, seconded by Councillor Neal
That the foregoing Resolution #GG -245-19, be referred to the General Government
Committee meeting of May 27, 2019.
Carried
12 Operations Department
No Reports for this section of the Agenda.
Councillor Zwart chaired this portion of the meeting.
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Clarington General Government Committee
Minutes
May 6, 2019
13 Emergency and Fire Services Department
13.1 ESD -002-19 Emergency Services Activity Report — Q4 2018
Resolution #GG -247-19
Moved by Councillor Hooper, seconded by Mayor Foster
That Report ESD -002-19 be received for information.
Carried
13.2 ESD -003-19 Emergency and Fire Services 2018 Annual Report
Resolution #GG -248-19
Moved by Councillor Hooper, seconded by Councillor Jones
That Report ESD -003-19 be received for information.
Carried
Suspend the Rules
Resolution #GG -249-19
Moved by Councillor Hooper, seconded by Councillor Neal
That the Rules of Procedure be suspended to allow the meeting to be extended for an
additional five minutes.
Carried
Recess
Resolution #GG -250-19
Moved by Councillor Hooper, seconded by Councillor Neal
That the Committee recess until 1:00 PM.
Carried
The meeting reconvened at 1:00 PM with Mayor Foster in the Chair.
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Clarington
14 Community Services Department
14.1 CSD -003-19 Rates and Fees 2019 to 2021
Resolution #GG -251-19
General Government Committee
Minutes
May 6, 2019
Moved by Councillor Hooper, seconded by Mayor Foster
That Report CSD -003-19 be received; and
That Council approve the proposed rates and fees as outlined in Attachment 1 of Report
CSD -003-19 for the period September 1, 2019 to August 31, 2021.
Carried as Amended
(See following motions)
Resolution #GG -252-19
Moved by Councillor Neal, seconded by Mayor Foster
That the foregoing Resolution #GG -250-19 be amended by changing Attachment 1 to
Report CSD -003-19 as follows:
That the Fitness Drop -In 10 visit passes be changed from $8.30/hour to
$83.00/10 passes.
Carried Later in the Meeting
Suspend the Rules
Resolution #GG -253-19
Moved by Councillor Neal, seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -250-19 a second time.
Carried
The foregoing Resolution #GG -250-19 was then put to a vote and carried as amended.
14.2 CSD -004-19 Newcastle Youth Centre (6 month pilot project)
Resolution #GG -254-19
Moved by Mayor Foster, seconded by Councillor Jones
That Report CSD -004-19 be received;
-14-
20
Clar-ington
General Government Committee
Minutes
May 6, 2019
That funds as approved by Council as a part of the 2019 budget for the continued
operation of the Newcastle Youth Centre for the remainder of 2019 be released to the
John Howard Society of Durham Region; and
That all interested parties listed in Report CSD -004-19 and any delegations be advised
of Council's decision.
Carried
14.3 CSD -005-19 2019 Community Grant Requests
Resolution #GG -255-19
Moved by Mayor Foster, seconded by Councillor Hooper
That Report CSD -005-19 be received;
That Council consider all submitted grant requests; and
That all interested parties listed in Report CSD -005-19 and any delegations be advised
of Council's decision by the Department.
Carried
Councillor Hooper withdrew his indirect interest in Report CSD -005-19 regarding the
2019 Community Grant Requests for Hampton Hall Board (Application #19-03).
Councillor Zwart withdrew her indirect interest in Report CSD -005-19 regarding the
2019 Community Grant Requests for Orono Crown Lands Trust (Application #19-17).
Resolution #GG -256-19
Moved by Mayor Foster, seconded by Councillor Hooper
That Grant Applications #19-11 to #19-13, be approved in the amount of $500.00.
Carried
Bowmanville Horticultural Society
That the Grant Application #19-11, from the Bowmanville Horticultural Society, be
approved in the amount of $500.00
Newcastle Horticultural Society
That the Grant Application #19-12, from the Bowmanville Horticultural Society, be
approved in the amount of $500.00
-15-
21
Clariiw-n
Orono Horticultural Society
General Government Committee
Minutes
May 6, 2019
That the Grant Application #19-13, from the Bowmanville Horticultural Society, be
approved in the amount of $500.00
Councillor Traill left the chair and Mayor Foster chaired this portion of the Agenda.
Tyrone Community Centre
Resolution #GG -257-19
Moved by Councillor Anderson, seconded by Councillor Traill
That Grant Application #19-04, from the Tyrone Community Centre, be approved in the
amount of $3,000.00.
Carried
Councillor Traill returned to the chair.
Hampton Community Association
Resolution #GG -258-19
Moved by Councillor Hooper, seconded by Mayor Foster
That Grant Application #19-03, from the Hampton Community Association, be approved
in the amount of $3,000.00.
Carried
Invictus Powerlifting Inc.
Resolution #GG -259-19
Moved by Councillor Jones, seconded by Councillor Neal
That Grant Application #19-35, from Invictus Powerlifting Inc., be approved in the
amount of $1,500.00.
Carried
Architectural Conservancy of Ontario - Clarington Branch
Resolution #GG -260-19
Moved by Councillor Neal, seconded by Councillor Jones
That Grant Application #19-07, from the Architectural Conservancy of Ontario -
Clarington Branch, be approved in the amount of $2,500.00.
Carried
-16-
22
Clarington
The Gathering Place
Resolution #GG -261-19
General Government Committee
Minutes
May 6, 2019
Moved by Councillor Zwart, seconded by Councillor Neal
That Grant Application #19-21, from The Gathering Place, be approved in the amount of
$2,000.00.
Carried
Councillor Neal withdrew his indirect interest in Report CSD -005-19 regarding the 2019
Community Grant Requests for Solina Hall Board (Application #19-06).
Councillor Jones withdrew her indirect interest in Report CSD -005-19 regarding the
2019 Community Grant Requests for Solina Hall Board (Application #19-06).
Resolution #GG -262-19
Moved by Mayor Foster, seconded by Councillor Hooper
That Grant Applications #19-05 and #19-06, be approved in the amount of $2,999.00.
Carried
Brownsdale Community Centre
That Grant Application #19-05, from the Brownsdale Community Centre, be
approved in the amount of $2,999.00.
Solina Community Centre
That Grant Application #19-06, from the Solina Community Centre, be approved
in the amount of $2,999.00.
Big Brothers Big Sisters of Clarington
Resolution #GG -263-19
Moved by Councillor Anderson, seconded by Mayor Foster
That Grant Application #19-25, from the Big Brothers Big Sisters of Clarington, be
approved in the amount of $3,000.00.
Carried
-17-
23
Clar-ington
Bowmanville Santa Claus Parade
Resolution #GG -264-19
General Government Committee
Minutes
May 6, 2019
Moved by Councillor Hooper, seconded by Mayor Foster
That Grant Application #19-10, from the Bowmanville Santa Claus Parade, be approved
in the amount of $3,000.00.
Carried
Clarington Ravens
Resolution #GG -265-19
Moved by Councillor Jones, seconded by Councillor Neal
That Grant Application #19-30, from the Clarington Ravens, be approved in the amount
of $3,000.00.
Carried
Bowmanville & District Navy League
Resolution #GG -266-19
Moved by Councillor Neal, seconded by Councillor Hooper
That Grant Application #19-09, from the Bowmanville & District Navy League, be
approved in the amount of $2,000.00.
Carried
Resolution #GG -267-19
Moved by Councillor Zwart, seconded by Mayor Foster
That Grant Applications #19-01 and #19-02, be approved in the amount of $3,000.00.
Carried
Newtonville Community Hall
That Grant Application #19-01, from the Newtonville Community Hall, be
approved in the amount of $3,000.00.
Kendal Community Centre
That Grant Application #19-02, from the Kendal Community Centre, be approved
in the amount of $3,000.00.
24
Clarington
Feed the Need Durham
Resolution #GG -268-19
Moved by Mayor Foster, seconded by Councillor Jones
General Government Committee
Minutes
May 6, 2019
That Grant Application #19-20, from the Feed the Need Durham, be approved in the
amount of $3,000.00.
Carried
Boys and Girls Club of Durham
Resolution #GG -269-19
Moved by Councillor Anderson, seconded by Councillor Jones
That Grant Application #19-22, from the Boys and Girls Club of Durham, be approved in
the amount of $2,500.00.
Motion Lost
Resolution #GG -270-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That Grant Application #19-22, from the Boys and Girls Club of Durham, be approved in
the amount of $1,000.00.
Motion Lost
Resolution #GG -271-19
Moved by Mayor Foster, seconded by Councillor Neal
That Grant Application #19-22, from the Boys and Girls Club of Durham, be received for
information.
Carried
Resolution #GG -272-19
Moved by Councillor Hooper, seconded by Councillor Neal
That Grant Applications #19-14 and #19-15, be approved in the amount of $500.00.
Carried
Bowmanville Allotment Gardens
That Grant Application #19-14, from the Bowmanville Allotment Gardens, be
approved in the amount of $500.00.
-19-
25
Clar-ington-
Liberty
Allotment Gardens
General Government Committee
Minutes
May 6, 2019
That Grant Application #19-15, from the Liberty Allotment Gardens, be approved
in the amount of $500.00.
Clarington Swim Club
Resolution #GG -273-19
Moved by Councillor Jones, seconded by Councillor Neal
That Grant Application #19-29, from the Clarington Swim Club, be approved in the
amount of $2,500.00.
Carried
Soper Valley Model Railroad Association
Resolution #GG -274-19
Moved by Councillor Neal, seconded by Councillor Jones
That Grant Application #19-26, from the Soper Valley Model Railroad Association, be
approved in the amount of $1,000.00.
Carried
Orono Agricultural Society
Resolution #GG -275-19
Moved by Councillor Zwart, seconded by Councillor Hooper
That Grant Application #19-16, from the Orono Agricultural Society, be approved in the
amount of $2,500.00.
Carried
Newcastle Village and District Historical Society
Resolution #GG -276-19
Moved by Mayor Foster, seconded by Councillor Neal
That Grant Application #19-08, from the Newcastle Village and District Historical
Society, be approved in the amount of $1,000.00.
Carried
-20-
26
Clar-ington
Kendal Eagles Baseball Club
Resolution #GG -277-19
General Government Committee
Minutes
May 6, 2019
Moved by Councillor Anderson, seconded by Councillor Hooper
That Grant Application #19-32, from the Kendal Eagles Baseball Club, be approved in
the amount of $2,000.00.
Carried
Lakeshore New Horizons Band
Resolution #GG -278-19
Moved by Councillor Hooper, seconded by Mayor Foster
That Grant Application #19-27, from Lakeshore New Horizons Band, be approved in the
amount of $750.00.
Carried
The Alliance for Empowerment Female Athletes
Resolution #GG -279-19
Moved by Councillor Jones, seconded by Councillor Neal
That Grant Application #19-33, from The Alliance for Empowerment Female Athletes,
be approved in the amount of $2,000.00.
Motion Withdrawn
Resolution #GG -280-19
Moved by Councillor Jones, seconded by Councillor Neal
That Grant Application #19-33, from The Alliance for Empowerment Female Athletes,
be approved in the amount of $1,000.00.
Carried
-21 -
27
Clar-ington
Autism Home Base Durham
General Government Committee
Minutes
May 6, 2019
Councillor Neal declared an indirect interest in the Grant Application #19-28 from
Autism Home Base Durham. Councillor Neal left the room and refrained from
discussion and voting on this matter.
Resolution #GG -281-19
Moved by Councillor Councillor Zwart, seconded by Mayor Foster
That Grant Application #19-23, from the Autism Home Base Durham, be approved in
the amount of $2,000.00.
Carried
Councillor Neal returned to the meeting.
Bowmanville Tennis Club
Resolution #GG -282-19
Moved by Mayor Foster, seconded by Councillor Anderson
That Grant Application #19-28, from the Bowmanville Tennis Club, be approved in the
amount of $500.00.
Carried
Orono Crown Lands Trust
Resolution #GG -283-19
Moved by Councillor Hooper, seconded by Councillor Zwart
That Grant Application #19-17, from the Orono Crown Lands Trust, be approved in the
amount of $1,000.00.
Carried
Clarington Minor Football Association
Resolution #GG -284-19
Moved by Councillor Neal, seconded by Councillor Anderson
That Grant Application #19-31, from Clarington Minor Football Association, be approved
in the amount of $1,000.00.
Carried
-22-
Clarington
Wind Reach Farm
Resolution #GG -285-19
General Government Committee
Minutes
May 6, 2019
Moved by Councillor Zwart, seconded by Councillor Neal
That Grant Application #19-18, from Wind Reach Farm, be received for information.
Carried
Bowmanville Figure Skating Club
Resolution #GG -286-19
Moved by Mayor Foster, seconded by Councillor Zwart
That Grant Application #19-36, from Bowmanville Figure Skating Club, be approved in
the amount of $1,000.00.
Carried
Clarington Minor Lacrosse Association
Resolution #GG -287-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That Grant Application #19-34, from the Clarington Minor Lacrosse Association, be
approved in the amount of $1,000.00.
Carried
PFLAG Canada Durham Region
Resolution #GG -288-19
Moved by Councillor Hooper, seconded by Mayor Foster
That Grant Application #19-24, from the PFLAG Canada Durham Region, be approved
in the amount of $1,000.00.
Carried
Rehoboth Christian Reformed Church
Resolution #GG -289-19
Moved by Councillor Neal, seconded by Councillor Hooper
That Grant Application #19-19, from the Rehoboth Christian Reformed Church, be
received for information.
Carried
-23-
29
Clarington General Government Committee
Minutes
May 6, 2019
Resolution #GG -290-19
Moved by Councillor Neal, seconded by Councillor Jones
That the Community Grants be requested in increments of $500.00.
Carried Later in the Meeting
(See following Motions)
Suspend the Rules
Resolution #GG -291-19
Moved by Councillor Neal, seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -289-19 a second time.
Carried
Resolution #GG -292-19
Moved by Councillor Neal, seconded by Councillor Jones
That the foregoing Resolution #GG -290-19 be amended by adding the following at the
end:
That, once a Community Grant applicant has received $10,000.00 in aggregate over a
number of years, any future applications be required to provide a balance sheet,
regardless of the amount applied for.
Motion Lost
The foregoing Resolution #GG -290-19 was then put to a vote and carried.
Resolution #GG -293-19
Moved by Councillor Anderson, seconded by Councillor Neal
That Staff report on a review of the Community Grant process to include, but not be
limited to, the following:
a) That, once a Community Grant applicant has received $10,000.00 in aggregate
over a number of years, any future applications be required to provide a balance
sheet, regardless of the amount applied for;
b) Whether Hall Boards should be removed from the Community Grant process and
considered in the Budget process; and
c) Consideration of applicants with large surpluses.
Carried
-24-
30
Clarington
15 Municipal Clerk's Department
No Reports for this section of the Agenda.
Mayor Foster chaired this portion of the meeting.
16 Corporate Services Department
General Government Committee
Minutes
May 6, 2019
16.1 COD -005-19 2019 Surface Asphalt, Various Locations
Resolution #GG -294-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That Report COD -005-19 be received;
That Coco Paving Inc. with a total bid amount of $472,511.80 (Net HST Rebate), being
the lowest compliant bidder meeting all terms, conditions and specifications of Tender
CL2019-5 be awarded the contract for the 2019 Surface Asphalt, Various Locations, as
required by the Engineering Services Department;
That the funds required for this project in the amount of $530,000.00 (Net HST Rebate)
which includes the construction cost of $472,511.80 (Net HST Rebate) and other costs
such as material testing and contingency of $57,488.20 (Net HST Rebate) be funded by
the Municipality as follows:
Third St Reconstruction
(West of Bernard to Liberty)
Middle Rd (Con Rd 3 to urban Limit)
Scugog St/Middle Rd Reconstruction
Concession Rd 3 (Middle to Gimblett)
Church Street (Emily St to King Ave)
Sidewall Replacement
Developer Recovery
(No Frills, Newcastle)
110-32-330-83331-7401 $ 31,000.00
110-32-330-83268-7401 $ 201,000.00
110-32-330-83375-7401 $ 75,000.00
110-32-330-83416-7401 $ 163,000.00
110-32-330-83211-7401 $ 41,000.00
110-32-331-83215-7401 $ 4,000.00
110-32-331-83215-7403 $ 15,000.00
That all interested parties listed in Report COD -005-19 and any delegations be advised
of Council's decision by the Corporate Services Department.
Carried
-25-
31
Clariiw-n
16.2 COD -006-19 Benefit Increase Charges
Resolution #GG -295-19
General Government Committee
Minutes
May 6, 2019
Moved by Councillor Neal, seconded by Councillor Traill
That Report COD -006-19 be received; and
That staff be directed to not negotiate any new benefits, or increases to benefits, without
prior Council approval.
Motion Lost on the followina recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Traill
X
Councillor Zwart
X
Councillor Anderson
X
Councillor Hooper
X
Councillor Jones
X
Mayor Foster
X
Resolution #GG -296-19
Moved by Councillor Zwart, seconded by Councillor Hooper
That Report COD -006-19 be received; and
That Staff be directed to report back on best practices for negotiating employee benefits
to limit increases and provide an indication of other municipality's Council involvement
in negotiations.
Carried
16.3 COD -007-19 Joint Health & Safety Committee — 2018 Summary
Resolution #GG -297-19
Moved by Councillor Hooper, seconded by Councillor Jones
That Report COD -007-19 be received; and
The Health & Safety Policy Statement, Attachment 1 to Report COD -007-19, be
endorsed.
Carried
-26-
32
Clarington
Recess
Resolution #GG -298-19
General Government Committee
Minutes
May 6, 2019
Moved by Councillor Neal, seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 2:59 PM with Mayor Foster in the Chair.
17 Finance Department
17.1 FND-012-19 Financial Update as at December 31, 2018
Resolution #GG -299-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That Report FND-012-19 be received for information.
Carried
17.2 FND-013-19 2018 Annual Investment Report
Resolution #GG -300-19
Moved by Councillor Zwart, seconded by Councillor Neal
That Report FND-013-19 be received for information.
Carried
17.3 FND-014-19 Prudent Investor
Resolution #GG -301-19
Moved by Councillor Neal, seconded by Councillor Hooper
That Report FND-014-19 be received;
That Staff, in conjunction with ONE Investment, develop an agreement to establish ONE
Joint Investment Board ("ONE JIB"), together with all related matters such as codes,
policies and appointments and to adopt the prudent investor regime when these items
are in place; and
That all interested parties listed in Report FND-014-19 and any delegations be advised
of Council's decision.
Carried
-27-
33
Clarington
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business — Consideration
20.1 Single Use Plastics and Garbage Pails
Resolution #GG -302-19
General Government Committee
Minutes
May 6, 2019
Moved by Councillor Neal, seconded by Councillor Zwart
That single use plastics (non -recyclable) be banned from the Municipal Administrative
Centre and Garnet B. Rickard Recreation Complex; and
That individual garbage pails shall be removed from the Municipal Administrative
Centre.
Carried
20.2 Farewell Trail
Resolution #GG -303-19
Moved by Councillor Neal, seconded by Councillor Jones
That the design of the Farewell Trail be referred to the Council meeting of May 21,
2019, and
That Engineering Staff provide a memo to Council on the proposed alternate design of
the Farewell Trail, including estimated cost.
Carried
34
Clartw-n
20.3 Voters' List
Resolution #GG -304-19
General Government Committee
Minutes
Moved by Councillor Neal, seconded by Councillor Zwart
May 6, 2019
That Staff report back to a June, 2020 General Government Committee meeting as to a
process for:
a. The vetting of the voters' list to prevent ineligible individuals from voting; and
b. Ensuring that eligible individuals can be added to the voters' list.
Carried
20.4 Central Lake Ontario Conservation Authority - Funding
Resolution #GG -305-19
Moved by Councillor Hooper, seconded by Councillor Jones
Whereas Conservation Authorities in Ontario deliver programs to protect people and
property from flooding and erosion by real-time flood forecasting, issuing flood watches
and warnings, monitoring stream flows, preparing floodplain mapping, regulating
development activities in flood plains, providing natural hazard advice to municipalities,
developing watershed plans, and educating the public about flooding and protecting
natural cover that helps reduce the impacts of flooding;
And whereas we are experiencing more severe and more frequent weather events
impacting our communities;
And whereas the Ontario Government's "Made —in -Ontario Environment Plan" identifies
protecting people, property and natural resources from the threats and impacts of
extreme weather and flooding as part of the "core mandate" of conservation authorities;
And whereas, in 1996, the total provincial Transfer Payment to all of Ontario's
conservation authorities for Flood and Erosion Control and Natural Hazard Prevention
was reduced from $50 -million to $7.4 -million, and conservation authorities share of this
payment has remained static since 1996;
And whereas the recent Provincial budget has further reduced the provincial Transfer
Payment to all of Ontario's conservation authorities for Flood and Erosion Control and
Natural Hazard Prevention funding for Conservation Authorities by 50%;
And whereas the Association of Municipalities of Ontario recognizes that with increases
in weather events and pressure for fill/developing in floodplains and wetlands, this is a
direct cut to a provincial program that protects people and property which requires more
discussion before action is taken;
-29-
35
Clarington
General Government Committee
Minutes
May 6, 2019
Be it resolved that the Municipality of Clarington objects to the cutback to the provincial
Transfer Payment to Ontario's Conservation Authorities for Flood and Erosion Control
and Natural Hazard Prevention and asks the Government of Ontario to:
1. Reinstate the full funding for the 2019-2020 fiscal year;
2. Consult directly with Conservation Authorities, Conservation Ontario, and AMO
with respect to future funding and delivery of natural hazard programming; and
That this resolution be circulated to Ontario Conservation Authorities, Durham Region
municipalities and local MPPs.
Carried
21 Unfinished Business
21.1 FND-002-19 Budget Policy [Referred from the January 21, 2019 General
Government Committee Meeting]
Resolution #GG -306-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report FND-002-19, Budget Policy, be tabled to the General Government
Committee meeting of May 27, 2019.
Tabled
21.2 Motion Regarding Staff Expending Funds [Referred from the February 19,
2019 Special General Government Committee Meeting
Resolution #GG -307-19
Moved by Councillor Neal, seconded by Councillor Traill
That Resolution #GG -116-19, regarding Staff expending funds, be tabled to the General
Government Committee meeting of May 27, 2019.
Tabled
21.3 CAO -002-19 New Staffing Policy [Referred from the March 4, 2019 General
Government Committee Meeting]
Resolution #GG -308-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report CAO -002-19, New Staffing Policy, be tabled to the General Government
Committee meeting of May 27, 2019.
Tabled
-30-
36
Clar-ington
General Government Committee
Minutes
May 6, 2019
21.4 EGD -008-19 Uplands Sales Pavilion/Parking Lot Construction Status
[Referred from the March 18, 2019 Council Meeting]
Resolution #GG -309-19
Moved by Councillor Neal, seconded by Councillor Jones
That Report EGD -008-19 be received for information.
Carried
21.5 Motion Regarding Hiring of External Consultants paragraph 5 of the
foregoing Resolution #C-044-19 [Tabled from the February 4, 2019 Council
Meeting]
Resolution #GG -310-19
Moved by Councillor Neal, seconded by Councillor Jones
That paragraph 5 of Resolution #C-044-19, regarding hiring of external consultants, be
lifted from the table.
Carried
Resolution #GG -311-19
Moved by Councillor Neal, seconded by Councillor Jones
That paragraph 5 of Resolution #C-044-19, regarding hiring of external consultants, be
tabled to the General Government Committee meeting of May 27, 2019, during the
consideration of Report FND-002-19, Budget Policy.
Tabled
22 Confidential Reports
22.1 LGL -004-19 Richard Ward Regarding Flooding in Kendal
Resolution #GG -312-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report LGL -004-19 be received for information.
Carried
-31-
37
Clariiw-n
23 Adjournment
Resolution #GG -313-19
General Government Committee
Minutes
Moved by Councillor Neal, seconded by Councillor Jones
That the meeting adjourn at 3:54 PM.
Mayor
Carried
-32-
Deputy Clerk
May 6, 2019
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE BOARD OF DIRECTORS
April 18, 2019
GRCA 02/19
1. Welcome and Call to Order
The Chair called the Ganaraska Region Conservation Authority Board of Directors
meeting to order at 7:20 p.m.
MEMBERS PRESENT: Jeff Lees, Chair - Municipality of Port Hope
Mark Lovshin, Vice Chair - Township of Hamilton
Nicole Beatty - Town of Cobourg
Tim Belch - Township of Cavan Monaghan
Gail Latchford F1 Township of Alnwick/Haldimand
Vicki Mink - Municipality of Port Hope
Tracy Richardson - City of Kawartha Lakes
Margaret Zwart - Municipality of Clarington
ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer
Ken Thajer, Planning and Regulations Coordinator
Pam Lancaster, Stewardship Technician
ABSENT WITH
REGRETS:
ALSO ABSENT: Brian Darling - Town of Cobourg
Joe Neal - Municipality of Clarington
Gail Latchford, Deputy Mayor of Alnwick/Haldimand was welcomed to the GRCA Board.
Gail will be acting as alternate board member until council vacancy is filled.
2. Disclosure of Pecuniary Interest
None
3. Minutes of Last Meeting
GRCA 07/19
MOVED BY: Mark Lovshin
SECONDED BY: Tim Belch
THAT the Ganaraska Region Conservation Authority approve the minutes of the March
21, 2019 meeting.
CARRIED.
39
Minutes GRCA Board of Directors 02/19
Page 2
4. Adoption of the Agenda
The following items were added to 8. Correspondance:
b) 03-19 Paula Reid, Chief Administrative Office/Assistant Deputy Minister, Ministry of
Natural Resources and Forestry re. Summer Employment Opportunities -1 2019
Budget
c) 04-19 Monique Rolf von den Baumen, Assistant Deputy Minister, Ministry of Natural
Resources and Forestry Notification of 2019-20 Transfer Payment Funding
GRCA 08/19
MOVED BY: Nicole Beatty
SECONDED BY: Tim Belch
THAT the Ganaraska Region Conservation Authority adopt the agenda as amended.
CARRIED.
5. Delegations
None
6. Presentations
a) April 2019 Environmental Registry of Ontario Postings
Linda Laliberte, CAO/Secretary-Treasurer, provided a brief presentation on the ERO
postings, the reduction of provincial funding and the elimination of the Summer
Experience program. The members asked about the impact of the reduced funding and
the loss of the summer students. Staff stated that the 2019 budget would be coming
forward at the next board meeting and while the provincial student employment program
has been eliminated, the federal program was continuing to offer summer student
employment funding to the conservation authority.
GRCA 09/19
MOVED BY: Mark Lovshin
SECONDED BY: Tracy Richardson
THAT the Ganaraska Region Conservation Authority receive the presentation for
information.
CARRIED.
7. Business Arising from Minutes
None
8. Correspondence
a) 02-19 Robin van de Moosdyk, CAO/Municipal Clerk, Township of Alnwick/Haldimand,
re. Alternate for GRCA Board Until Council Vacancy is Filled.
b) 03-19 Paula Reid, Chief Administrative Office/Assistant Deputy Minister, Ministry of
Natural Resources and Forestry re. Summer Employment Opportunities -1 2019
Budget
c) 04-19 Monique Rolf von den Baumen, Assistant Deputy Minister, Ministry of Natural
Resources and Forestry Notification of 2019-20 Transfer Payment Funding
HE
Minutes GRCA Board of Directors 02/19
GRCA 10/19
MOVED BY: Vicki Mink
SECONDED BY: Marg Zwart
Page 3
THAT the Ganaraska Region Conservation Authority receive the correspondence for
information.
CARRIED.
9. Applications under Ontario Regulation 168/06:
Permits approved by Executive:
GRCA 11/19
MOVED BY: Mark Lovshin
SECONDED BY: Gail Latchford
THAT the Ganaraska Region Conservation Authority receive the permits for information.
CARRIED.
Permit Application requiring Ganaraska Region Conservation Authority Board of Directors
discussion:
None
10. Committee Reports:
Members asked if there were concerns in regards to the decline in memberships. Staff
responded that other areas had increased so there is no concern at this time.
GRCA 12/19
MOVED BY:
SECONDED BY:
Tracy Richardson
Nicole Beatty
THAT the Ganaraska Region Conservation Authority receive the permits for information.
CARRIED.
11. New Business:
None
12. Other Business
None
13. In Camera
None
14. Adjourn
The meeting adjourned at 7:40 p.m. on a motion by Mark Lovshin.
CHAIR
CAO/SECRETARY-TREASURER
41
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday April 9, 2019; 6:30pm
Clarington Meeting Room 1-C
Present: Edgar Lucas, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Justin Barry
Cathy Holmes
Ron Hooper
Morgan James
Absent: Carrie Hooper
Delegations Present: Ron Albright, Assistant Director, Engineering Services
Michael & Kristy, Owners of Star Apples
The meeting was called to order by the Chair.
1. Presentation by Delegations
(a) Michael & Kristy, Owners of Star Apples (opening at old Lakeview Burger location)
Introduction to the BIA. Star Apples is a restaurant that will serve Jamaican food. They have
owned businesses in Jamaica and other parts of Ontario. Interested in participating in
events and asked some questions about what is permitted.
(b) Ron Albright, Assistant Director, Engineering Services
Presenting to the BIA for information and feedback. The property owner of 98 King St W has
requested the Municipality remove a parking space on King St W. Property owner at 191
Church St blocked off the entrance/exit that connects to the parking lot at 98 King St W
which means all entry/exit from lot are via driveway on King St. Driver view is obstructed
by vehicles parked in parking space to east of 98 King St lot (in front of Star Nails) when
exiting lot. Municipality is working with property owners to find solutions. There are
concerns over loss of parking space even on an interim basis and would prefer for property
owners to settle differences.
2. Adoption of Minutes
Moved by R. Hooper, seconded by G. Lucas
THAT the minutes of the meeting of March 12, 2019 be approved as circulated.
CARRIED
3. Business Arising from Previous Minutes
(a) Festival Vendor Applications
42
Historic Downtown Bowmanville 2 April 2019
Business Centre (BIA)
Vendor applications were posted to the website on March 16 which represents a delay of
nearly 3 months. Owing to the requirements implemented/requested by the Municipality at
the January 29, 2019 meeting, the entire festival vendor application process had to be
overhauled. This placed a significant burden on the BIA and required a substantial
commitment of time (more than 28.5 hrs) to revise the rules and regulations, registration
fees, application categories, create indemnity agreements, and develop a new application
process. The BIA then worked with Nerivon from March 13-16 to revise the application
forms, test the process, and then post the new forms on the website which totalled another
10 hours of BIA time. The new requirements and processes have also resulted in a
significant increase in the amount of resources, work, and time by the BIA in order to accept
vendors to the festivals.
(b) Digital Main Street
Concerns have been raised that the Business Advisory Centre of Durham applied for the
grant on behalf of the BIA without authorization.
Information about the program has been shared with BIA members via email and in the
monthly newsletter. A flyer announcing the Information Session scheduled for April 29,
2019 will be distributed by hand to all BIA members. Concerted efforts to promote the
program and resources available to small businesses are necessary.
(c) Winter Snowflake decor
James Publishing and Signs has removed the snowflakes. The snowflakes are in disrepair
and need replaced.
Moved by G. Lucas, seconded by M. James
THAT James Publishing and Signs dispose of the snowflakes.
CARRIED
4. Correspondence
Correspondence was received from
i. Teresa Shaver, Executive Director of the Business Advisory Centre of Durham, regarding
the Digital Main Street program including information to be distributed to BIA members
about the available $2500 Digital Transformation Grants, the role of the Digital Service
Squad (DSS) employees, and free resources that are available to BIA businesses with this
program.
Teresa Mason, Acting Manager of Municipal Law Enforcement, requesting supporting
Historic Downtown Bowmanville 3 April 2019
Business Centre (BIA)
iii. Todd Treemer who provided a quote for mural restoration work with a proposal for the
work to begin in June.
iv. J Holmes Construction who provided quotes for replacement of the sign posts at King St
E, Hwy 2, and Roenigk Dr.
Fred Horvath, Director of Operations, regarding availability of Ministry of Labour worker
training and customer service training.
Moved by C. Holmes, seconded by M. James
THAT the correspondence be received for information.
CARRIED
5.
Historic Downtown Bowmanville
Business Centre (BIA)
Reported that
April 2019
Historic Downtown Bowmanville 5 April 2019
Business Centre (BIA)
KAWARTHA
00N5ERVATI0N
Discover - Protect•Restore
April 11, 2019
Municipality of Clarington, Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, ON L1C 3A6
RE: 2018 Kawartha Conservation Annual Report
Dear Anne Greentree, Clerk,
119()PR30 Pm 2A0.0.9
On behalf of the staff of Kawartha Conservation, I am pleased to present our "Kawartha Conservation Annual Report 2018 -
Leaders in Integrated Watershed Management". I kindly ask that you please distribute the enclosed copies among the
members of Council.
At Kawartha Conservation, we are proud to work with our partners in conservation and are committed to protecting and
investing in the unique and special features that make the Kawartha watershed a wonderful part of the province.
Our many accomplishments throughout 2018 would not have been possible without the tremendous support, time and
effort of our staff, volunteers, municipal, provincial and federal partners, as well as our conservation partners across our
watershed and beyond.
Our successes during the past year support our long-term vision of a sustainable watershed with clean and abundant water
and natural resources assured for future generations. Our focus on outstanding water quality and quantity management,
supported by healthy landscapes through planning, stewardship, science and education help guide our direction and
achievements.
At Kawartha Conservation, our staff, community, and many partners are the backbone of our success, and I am pleased to
share with you just some of the many highlights and successes that marked 2018.
If you would like to learn more about Kawartha Conservation's programs, services and successes, please do not hesitate to
contact me at 705-328-2271 ext. 215.
Sincerely,
Mark Majchrowski
CAO
KAWARTHA CONSERVATION
277 Kerrei Road, Lindsay, ON K9V 4R1
705-328.2271 Fax 705.328.2286
KawarthaConservation.com
�l►
Our Watershed Partners:
City of Kawartha Lakes • Region of Durham • Township of Scugog • Municipality of Clarington • Township of Brock • Municipality of Trent Lakes - Township of Cavan Monaghan [ ems wli ,
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KAWARTHA
CONSERVATION
ANNUAL REPORT
2018
2018 WATERSHED OVERVIEW
City of Kawartha Lakes
Constructed a
1,025 square foot
rain garden in
Fenelon falls in
partnership with
the FeFalls
horticultural
society
Drain
Classification
project between
Kawartha /
Conservation &
City of Kawartha
Lakes
Township of
Brock
Township of
Scugog F
Completed the
Williams Creek
urban stream
restoration project
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r1eaRy
Continued work on
updating the Burnt
River Flood Plain
mapping
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Planted
endangered
Butternut trees,
while improving 25
acres of grassland
bird habitat
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Mr
Provincial Pilot
Project on
groundwater
monitoring
provides real-time
data
r
allty of
Lakes
Completed the
Accessible
McLaren Marsh
Viewing Platform
Launchedthe
Omemee Beach
Demonstration site
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Township of
Cagan Monaghan
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Municipality of
Glennon
There is no greater feeling than seeing people truly
happy. The look of pure joy while spending time
with friends, family, children, parents, or just quiet
moments alone where the concerns of daily life are
a world away.
We were fortunate in 2018 to see so many people
enjoying those moments in our conservation areas,
and in our forest bathing and education programs,
seniors' hikes and community events.
2018 was a year of special moments, and the
recurring theme was people: connecting with the
community, connecting people with nature, and
providing continued value to the community.
Through our active and engaged citizen science
Our science -based programming, , planning and
permitting activities working to conserve the value of
our landscape and protect development investment,
academic partnerships and climate adaptation
continue to put the health of our watershed, and
safety of our watershed residents, at the forefront
of what we do.
Through our vision, our mission and our focus we
believe that working with our community, and for
our community is paramount. Fostering valued
partnerships, collaboration, and trust is resulting in
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our entire watershed community.
We are pleased to be able to share with you some
programs to our nature camps, summer camps, of the many highlights, activities, accomplishments
Bluescaping projects, community -focused programs, and special moments that we were able to celebrate
NCMGOCPCIGOGPKORNGOGPCKQPRNCPUQQFRNCk�ring the past year. We look forward to continuing
mapping initiatives and more, every day people were to strengthen relationships within the community and
at the forefront of our business. create special moments residents and visitors alike
Our VISION
A sustainable watershed
with clean and abundant water
and natural resources assured
for future generations.
will cherish for years to come.
Ted Smith
Chair
Our MISSION
To be leaders in integrated
watershed management
and conservation.
50
Mark Majchrowski
CAO
Our FOCUS
Outstanding water quality and
quantity management, support
by healthy landscapes through
planning, stewardship, science
and education.
PLANNING AND
REGULATION
The Planning and Regulation department provides a
service to municipalities and our watershed community
through the environmental review of development
applications (under the Planning Act) and inquiries,
and through permitting of development activities
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unstable soils, and steep slopes, and in relation to
watercourses and wetlands.
In reviewing planning applications, Kawartha
Conservation provides advice, recommendations,
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proposals have regard for public safety and the
environment as well as protecting the investment
of our customers.
The department generates revenue through the
collection of fees from developers and property
owners, including information requests, that help
offset the cost of providing plan review and permit
services. In 2017, the Kawartha Conservation Board
endorsed an increase in the Planning Review and
Permit Fee Schedules which took effect at the
beginning of 2018.
4 ANNUAL REPORT • 2018 51
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DRAIN CLASSIFICATION
# Id
A partnership between the City of Kawartha Lakes and Kawartha Conservation, this program will help
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(KGNFFCCTGNCKPIQQCPFUJGUCUEQNNGEGFQPCRRTQKOCGNUKGUQPGKUKPIOWPKEKRCNFTCKPU
As part of the project $8,000 was leveraged from the Department of Fisheries and Oceans.
Flood Plain Mapping
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This knowledge helps guide land use away from high-risk areas and for areas where historical development
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better protect people, property and their investments.
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Brook, Dunsford Creek (Emily), Bobcaygeon Tributary, and Burnt River.
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for future work on the McLaren's Creek and Fenelon Falls South Flood Plain Mapping studies.
Lake Management Plan Implementation
Healthy lakes are essential to the economies of our municipal partners. The Kawartha Lakes, in their entirety,
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ranking tourist destinations. Clean, healthy lakes are a driving component of the popularity of the area as
a destination for both residents and visitors. Lake Management Planning helps ensure adequate measures
are being taken to protect our lakes, residents and visitors for years to come.
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improve shoreline conditions, near shore water quality and overall lake quality.
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consultation held through the development of the lake management plans.
52 2018 • ANNUAL REPORT 5
OM EM EE BEACH
DEMONSTRATION
SITE
The Omemee Beach Demonstration site is a
Bluescaping initiative consisting of the removal of
invasive phragmites, water diversion from a nearby
picnic shelter, shoreline naturalization, as well as a
162 square foot rain garden.
As part of the Omemee Beach Bluescaping project,
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regarding the well-received initiative.
The project was made possible through grants from
RBC and the Ministry of Environment, Conservation
and Parks Great Lakes Guardian Community Fund.
Healthy Shoreline Program
In 2018 we offered an incentive program that allowed
shoreline property owners to receive an onsite visit
to discuss shoreline naturalization with a stewardship
technician. A tailored planting plan was created for
each property and native plant species were suggested.
Landowners were eligible for up to $200 in matching
native plants when they purchased $200 for their
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owners received site visits, resulting in 21 tailored
planting plans.
6 ANNUAL REPORT • 2018
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BLUESCAPING
Eight urban stewardship workshops were held throughout Durham Region and the City of Kawartha
Lakes, providing information on stormwater management, native plants and urban stewardship to
residents.
• Fenelon Falls Rain Garden: As part of the Bluescaping program
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partnership with the Fenelon Falls Horticultural Society.
• Williams Creek restoration site: Removed invasive Japanese
knotweed and 20 metres of the shoreline was rehabilitated with
natural rocks and 330 native plantings.
• Rain Barrel Sale: 168 rain barrels and accessories sold to the public,
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both harvest the rain as well as prevent unnecessary runoff.
54 2018 • ANNUAL REPORT
ACADEMIC PARTNERSHIPS
Kawartha Conservation works with a number of post -secondary
institutions, including Fleming College (SSFC), Trent University and the
University of Ontario, Institute of Technology (UGIT). Academic partners
play a role in furthering our science, and collaborating and partnering with
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the watershed.
Our staff provide training on industry standard techniques for water
monitoring to SSFC students who then use this training to collect local
information on our urban streams in Lindsay, including Jennings Creek,
Sucker Creek, and Albert Street Stream. The program is part of an annual
and long-term monitoring program to track changes in urban streams
in Lindsay.
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Lakehead Universities are part of our Science and Technical Committee
and provide important links and knowledge sharing.
In 2018, the partnership study with Queen's University P.E.A.R.L.
(Paleoecological Environmental Assessment and Research Laboratory)
and the KLSA (Kawartha Lakes Stewards Association) on a multi -lake
(Cameron, Stoney and Pigeon) paleolimnological sudy continued.
Paleolimnology is the multidisciplinary science that uses the physical,
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reconstruct past environmental conditions in inland aquatic systems.
The study results will help inform future lake management planning
decisions by providing a clearer understanding of how past actions
and situations have impacted lake quality over time.
Advancing Water Quality Research
In partnership with the Ministry of Environment, Conservation and
Parks and Otonabee Conservation, an article was published in a
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Coarse Taxonomy (tolerance -value averaging) biases Hilsenhoff's
family -level biotic index Testing how well detailed versus coarse level
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of streams in Ontario. The research tested whether or not it was feasible
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identifying the water quality in our streams, ultimately reducing the cost
and resources required. The study found that after examining data from
numerous Ontario streams, this less detailed approach does not yield
reliable results and is not advisable for use as a cost -savings substitute
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ratings for our Watershed Report Cards.
8 ANNUAL REPORT • 2018 55
AN
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MONITORING WATER QUALITY
Sensitive Streams Water Temperature Monitoring
Of the approximately 2,876 km of streams and rivers that exist within Kawartha Conservation's jurisdiction,
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Our monitoring Program evaluates how well coldwater streams are doing within the watershed, in terms
of their existing thermal range and whether or not they are likely to remain capable of supporting sensitive
coldwater aquatic life. Water temperature data has been routinely collected at approximately 30 locations
along known coldwater streams since 2006.
These systems support sensitive aquatic life such as Brook Trout, which are of particular management
concern because their populations across southern Ontario are in widespread decline.
Urban Streams Aquatic Biomonitoring
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through urban areas of Lindsay, Port Perry, Fenelon Falls, Bobcaygeon, and Omemee. This is done by
collecting bottom dwelling stream bugs (such as insects, crustaceans, worms, and snails) and key habitat
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GCTRGTKQF6JG RWTRQUGQHJ KU RTQLG EKUQFGGTOKPGJQG N NWTDCPUTGCOUCTG FQKPI KJ FG PUG
urban development all around them.
SOURCE WATER PROTECTION
The Source Water Protection program helps to implement a multi -barrier approach to strengthen the
protection of municipal drinking water sources by educating and information residents about these systems
and helping to assist municipalities in their efforts to implement source protection. Staff not only attended
multiple events to provide educational materials to the public on how to protect their sources of drinking
water, but they also attended training sessions with real estate agents and emergency responders to share
information on the locations of vulnerable areas and the policies that may affect land owners purchasing
property within these areas.
Through an agreement with the City of Kawartha Lakes, Kawartha Conservation provides services to the
community which focus on the development of plans with landowners to ensure their activities will not have
an impact on water supplies. Twenty-one activities that could have an impact on water supply are now
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QOWPKEKRCNCGTUWRRNNQECKQPUJCGDGGPTGKGGFCPFPQKEGUGTGKUUWGFQGPUWTGJCNQECN
municipal water systems are protected.
56 2018 9 ANNUAL REPORT 9
4
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• Watershed Conditions Statement
- Water Safety - 7
• Watershed Conditions Statement
- Flood Outlook - 2
• Flood Watch - 2
• Flood Warning - 2
IP
• Watershed Conditions Statement
- Water Safety - 7
• Watershed Conditions Statement
- Flood Outlook - 2
• Flood Watch - 2
• Flood Warning - 2
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EDUCATION
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• 12 Week Parent and Tot program held from May to August
• Partner in the Regional Centre for Excellence for Peterborough Kawartha
Haliburton Sustainability Education Network
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School Groups
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• Hosted the Trillium Lakelands District School Boards Eco -Summit at Ken Reid
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Building, Orienteering and Invasive Species
• Attended the Nonquon Education Centres Wetland Festival in May, and delivered
a wetland workshop to Grade 7/8 students from the Durham Region District School Board
• Attended STEM night at Prince Albert Public School, provided a Water Bugs exhibit
• Attended the Kawartha Haliburton Children's Water Festival in October,
seeing over 1200 students in two days where we delivered a wetland workshop
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of the day was Fall/Halloween
Summer Camp Programming
• 110 participants in our Nature Explorer Camps in July/August
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• 11 parents with their tots participated in our May -August program
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As part of this program students participated in a two day workshop
learning about leadership skills and outdoor education after which
they volunteered at one of our Nature Explorer Cstfeeks
2018 • ANNUAL REPORT 11
a,m1k 'i
CONSERVATION AREAS
Kawartha Conservation owns over 800 hectares of natural areas including valley lands, headwater tributaries,
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1 WTEQPUGTCKQPCTGCURTQKFGQGTMOQHNQECNNUKIPKECPTCKNUJCRTQKFGQRRQTWPKKGUHQTJKMKPI
nature appreciation, horseback riding, nature photography, and more.
Spring 2018 started with the completion of the marsh viewing deck at Ken Reid Conservation Area.
This exciting project offers visitors a great opportunity to observe the myriad of life that exists in McLarens
Marsh including our resident swans, a nesting pair of osprey, turtles, snakes, and beavers.
Several intense windstorms kept Conservation Areas staff busy in May and June with close to 100 trees
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Network and Partners Relationship
Strengthening
• Partnered with Bee City for the creation of
pollinator patches
• Partnered with Fleming College for trail creation
• Strengthened relationship with Durham
Regional Police Services to increase security and
compliance at Durham East Cross Forest leading
to 13 charges being laid and 10 warnings issued
• Partnered with Fleming College Restoration
Ecology Course to plan for the enhancement
of ecological value of areas within Durham East
Cross Forest and Ken Reid
• Partnered with Community Care for a volunteer
trail steward program at Ken Reid
12 ANNUAL REPORT • 2018
Building Projects and
Upgrades
• Completed marsh viewing deck at Ken Reid
• Constructed accessible washroom at Ken Reid
• 1GTMOQHTCKNOCKPCKPGFHQTKUKQTUCHG
and enjoyment.
• Built and installed 212 feet of puncheons
• 700 m of trail constructed at Pigeon River
• Remarked trails at Durham
East Cross Forest and Fleetwood Creek
• Installed new septic system at Ken Reid
59
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STEWARDSHIP
Native Plant Distribution Program
• More than 1,700 native plants sold
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Tree Seedling Program
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more than 11,000 seedlings and $13,000 in sales.
Tree Day
• Two TD tree day events
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• 80 volunteers
HABITAT RESTORATION
The goal of this program is to create or improve habitat for species at risk through restoration
efforts on Conservation Area Lands. This can be achieved through plantings, or other
management activities, including the removal of invasive species, mowing grasslands,
and improving wetlands.
• Planted 20 DNA tested Butternut trees (endangered) and 20 companion trees
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and Eastern Meadowlark
• Removed Invasive Scots Pine
• Planted 12,000 plugs of native grasses and 32 kg of native grass seeds
60 2018 • ANNUAL REPORT 13
CHRISTMAS AT KEN REIE
Christmas at Ken Reid was a watershed -based community
event to engage, entertain and bring together families,
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to celebrate the holiday season.
Thanks to a $10,000 Aviva Community Fund grant, and the
generous support of our local business community, we were
able to provide this extremely popular and well received
event, free for everyone.
The day featured musical entertainment, interactive animal
displays, horse and wagon rides, refreshments, Indigenous
storytelling and drumming, kids crafts, along with
Santa and Mrs. Claus.
14 ANNUAL REPORT • 2018 61
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The complete auditor's report for the year ended December 31, 2018 is anticipated to be available in
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2018
REVENUE
01
OAmortization
60,000
OMunicipal Agreement
190,500
OGeneral Benefiting Projects
85,900
Special Benefiting Projects
718,200
Planning, Development & Engineering
753,600
OIntegrated Watershed Management
574,600
OStewardship & Conservation Lands
657,700
FrCorporate Services
I 757,400
62
Projects Grants
227,300
OGovernment Grants
65,000
Municipal Operating Levy
1,522,100
OMunicipal Special Benefiting Levy
556,800
OMunicipal Agreement
190,500
Program Generated Fees
1,051,300
1N#
2018
EXPENSES
a#
2018 • ANNUAL REPORT 15
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277 Kenrei Road, Lindsay ON K9V 4R1 -�►1
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. Natural champions
the Province undertake to provide Municipalities with training
and/or guidance on the implementation of prompt payment
and adjudication for the protection and preservation of present
and future public projects; and
If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097.
MID
THIS LETTER HAS BEEN FORWARDED
TO THE EIGHT AREA CLERKS
May 6, 2019
■ -
Ms. A. Greentree
- •
Clerk
Municipality of Clarington
40 Temperance Street
The Regional
Bowmanville, ON L1 C 3A6
Municipality of
Durham
Dear Ms. Greentree:
Corporate Services
Department-
RE: Recommendation to Postpone "Come into Force" date of
Legislative Services
the Construction Act, Our File: C00
605 Rossland Rd. E.
Level 1
Council of the Region of Durham, at its meeting held on April 24 2019
g� g p � >
P.O. Box 623
adopted the following recommendations of the Finance and Administration
Whitby, ON L1N 6A3
Committee:
Canada
A) That the Regional Chair, in consultation with Corporate Services —
8-7711
Legal Services Division, be authorized to write to the Attorney
1-800-
1 -800-372-1102
Fax: 905-668-9963
General and request that:
durham.ca
i. the implementation of the prompt payment scheme and the
implementation of a mandatory adjudication system in the
Construction Act, R.S.O 1990 c. C.30 originally scheduled to
come into force on October 1, 2019 be delayed until one year
following the establishment of the Authorized Naming
Authority; and
the Province undertake to provide Municipalities with training
and/or guidance on the implementation of prompt payment
and adjudication for the protection and preservation of present
and future public projects; and
If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097.
MID
Page 2 of 2
B) That the Regional Clerk be directed to send a copy of Report
#2019-A-15 of the Commissioner of Corporate Services, any related
resolution of Regional Council and the Regional Chair's letter
referenced above, to all area municipalities for them to endorse
and/or prepare their own letters to the Attorney General in respect
of delaying the implementation of the prompt payment and
mandatory adjudication system.
CheryCBandeC
For: Ralph Walton,
Regional Clerk/Director of Legislative Services
RW/ks
Attachment
c: D. Beaton, Commissioner of Corporate Services
E. Baxter-Trahair, CAO
65
m •
TOWNSHIP OF
uk
67
May 9, 2019
IN
Ms. A. Greentree
Clerk
Municipality of Clarington
- 40 Temperance Street
Bowmanville, ON L1C 3A6
C) That staff be authorized to further develop the details of the six
programs recommended in the DCEP and bring them forward for
individual approval to proceed with implementation.
Please find enclosed a copy of Report #2019-A-18 for your consideration
(see recommendation A)).
Ch0ryb 3a4lde.L
For: Ralph Walton,
Regional Clerk/Director of Legislative Services
RW/ks
Attachment
c: S. Austin, Director of Corporate Policy and Strategic Initiatives
B. Kelly, Manager of Sustainability
If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097.
• .
Dear Ms. Greentree:
The Regional
Municipality of
Durham
RE: Approval in Principle of the Durham Community Energy
Plan (2019-A-18), Our File: D19
Corporate Services
Department—
Council of the Region of Durham, at its meeting held on April 24, 2019,
Legislative Services
adopted the following recommendations of the Finance and Administration
Committee:
605 Rossland Rd. E.
Level 1
P.O. Box 623
A That Report #2019-A-18 of the Director of Corporate Policy and
) p p Y
Whitby, ON L1N 6A3
Strategic Initiatives be endorsed to approve in principle the DCEP
Canada
and that it be referred to local municipal councils and local energy
utilities for their review and approval in principle;
905-668-7711
1-800-372-1102
B) That staff be directed to incorporate the relevant elements of the
Fax: 905-668-9963
DCEP related to land -use planning into the new Regional Official
Plan through Envision Durham — Municipal Comprehensive Review
durham.ca
process; and
C) That staff be authorized to further develop the details of the six
programs recommended in the DCEP and bring them forward for
individual approval to proceed with implementation.
Please find enclosed a copy of Report #2019-A-18 for your consideration
(see recommendation A)).
Ch0ryb 3a4lde.L
For: Ralph Walton,
Regional Clerk/Director of Legislative Services
RW/ks
Attachment
c: S. Austin, Director of Corporate Policy and Strategic Initiatives
B. Kelly, Manager of Sustainability
If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097.
• .
Petrolia Town Council
Resolution Form
Date: May 13, 2019 Resolution #: C - 33 r 05 13 /9 of g
Moved By: Councillor Field Seconded by: CJ
WHEREAS on the May 13, 2019 regular council agenda, correspondence item 12 q} was received from
the Ontario Good Roads Association;
AND WHEREAS as during the 2019 OGRA conference AGM a resolution was passed regarding the
re-establishment of an annual combined conference for both OGRA & ROMA;
AND WHEREAS as a past attendee of the combined conferences, it makes great sense for the OGRA
& ROMA coDferences to be returned to a combined conference effort each February, not only
financially for the municipality but also for availability for participation of members of Council and
staff;
NOW THEREFORE BE IT RESOLVED that the Council of the Town of Petrolia support the original
resolution passed at the OGRA AGM to re-establish a combined OGRA & ROMA conference.-
AND
onference;
AND FURTHERMORE that a letter be sent to the ROMA Board of Directors, outlining our support
for a collaborative OGRA ROMA annual combined conference, and that this letter of support be
circulated to the Ontario Municipalities, and the OGRA Board of Directors;
Recorded Vote ifcalle .
Condi Y. Nab
el
Carried
Deferred
Defeated
Clerk's Signature:
Declaration of Conflict of Interest
declared their interest, abstained fi-om the discussion
and did not vote on the matter.
Loosley,
Brad
Deigliton,
Wade
Field, Joel
O'Hara,
Ross
Purdy
Gra
30 11,
M rt
elten,
onald
el
Carried
Deferred
Defeated
Clerk's Signature:
Declaration of Conflict of Interest
declared their interest, abstained fi-om the discussion
and did not vote on the matter.
Clarftwn
Emergency Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 27, 2019
Report Number: ESD -004-19 Resolution:
File Number: By-law Number:
Report Subject: Amendment to Open Air Burning By-law
Recommendations:
1. That Report ESD -004-19 be received; and
2. That the draft amending By -Law (Attachment 1 to Report ESD -004-19), being a by-law
to amend the Open Air Burning By -Law 2012-062 be approved.
70
Municipality of Clarington
Report ESD -004-19
Page 2
Report Overview
The purpose of this report is to respond to Resolution #GG -037-19 and amend the Open Air
Burning By-law.
1. Background
1.1 In 2012, Council passed By-law 2012-062 to regulate the setting of fires in the open air
within the Municipality of Clarington repealing the previous By-law 2001-113. In
January of 2019, we received a letter from a resident requesting an adjustment to our
current Open Air Burning By-law to allow recreational fire pits. On February 11, 2019,
Council passed Resolution #GG -037-19 arising out of correspondence from Mr.
Panetta. Staff met with Mr. Panetta on February 28, 2019, to discuss his concerns.
1.2 Staff have reviewed By-law 2012-062 and identified that Section 12 allows the Fire
Chief to grant a special permit to meet Mr. Panetta's needs. In 2018, the department
responded to 80 complaints of illegal burning of which many were of a camp fire nature.
The by-law continues to work well regulating open-air burning throughout the
Municipality. It is suggested that for the health and safety of the community the current
conditions of the by-law remain in place. Staff have discussed their findings with Mr.
Panetta.
2. Open Air Burning By-law
2.1 With the review of By-law 2012-062, as well an additional review of close to 20 other
municipalities Burning By-laws staff have determined that an update is required to
include additional parameters for land used for agricultural purposes. Section 13 (c)
currently allows for a single burn pile that is less than 1 metre in diameter and less than
1 metre high. It is proposed that the Permit Conditions be amended to allow a single
pile size of 3m x 3m x 3m if the land is used for agricultural purposes and is not located
in a designated "Urban Area" or "Hamlet Residential" in the Clarington Official Plan.
3. Conclusion
It is respectfully recommended that the proposed update to the Open Air Burning By-law
outlined in Attachment 1 to this Report be approved.
71
Municipality of Clarington
Resort ESD -004-19
4. Strategic Plan Application
Page 3
Not applicable.
Submitted by: Reviewed by:
Gord Weir, Andrew C. Allison, B. Comm, LL.B
Director of Emergency & Fire Services CAO
Staff Contact: Gord Weir, Director of Emergency & Fire Services, 905-623-5126 ext. 2816 or
gweir@clarington.net
Attachment:
Attachment 1 — By-law to amend By-law 2012-062
There are no interested parties to be notified of Council's decision.
72
Municipality of Clarington
The Corporation of the Municipality of Clarington
By-law 2019 -XXX
Being a by-law to regulate open-air burning
Attachment 1 to
Report ESD -004-19
Whereas, section 7.1 of the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4
authorizes the council of a municipality to pass by-laws regulating the setting of open air fires,
including establishing the times during which open air fires may be set.
Now therefore the Council of the Municipality of Clarington hereby enacts as follows:
1. That Section 13.(c) is revised by adding the following:
i) Land used for agricultural purposes may have a single pile size of 3m x 3m x
3m if not located in a designated "Urban Area" or "Hamlet Residential" in the
Clarington Official Plan.
BY-LAW passed in open Council this XX day of MMMM, 2019.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
73
Clarington
Community Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 27, 2019
Report Number: CSD -006-19 Resolution:
File Number: By-law Number:
Report Subject: 2019 Community Event Sponsorship Requests — Spring Intake
Recommendations:
1. That Report CSD -006-19 be received;
2. That Council consider all submitted sponsorship requests; and
3. That all interested parties listed in Report CSD -006-19 and any delegations be advised
of Council's decision by the Department.
74
Municipality of Clarington
Report CSD -006-19
Report Overview
Page 2
The purpose of this report is to provide Council with a summary of the 2019 Community
Event Sponsorship — Spring Intake applications in order to make decisions to award funding.
Applications are submitted for events occurring between July 1 and December 31, 2019.
1. Background
1.1 The Community Event Sponsorship Program provides an opportunity for Council to
recognize and support events in our community that promote engagement and foster
civic pride. The program provides financial assistance to community organizations or
groups of residents that meet the eligibility criteria to a maximum of $2,000 per
application.
1.2 Applications presented in this report were received through the Spring Intake with a
submission deadline of April 1, 2019. The 2019 Community Event Sponsorship
Program has a $35,000 budget; $11,000 was awarded to events through the Fall Intake.
$24,000 is available to be awarded at this time.
1.3 Fourteen event sponsorship applications were received by the deadline. Applications
totaled $23,550, which are included in this report for review and consideration.
2. Application Process
2.1 All received applications have been organized on a Master List of Applicants
(Attachment 1). A summary sheet providing more detail on each event (Attachment 2)
has also been provided. First time applicants have been identified on the summary
sheets in the area under Organization Funding History, as well as identified on the
Master List of Applicants in the comments column.
2.2 Community organizations or individual groups looking to offer events requiring funding
between January 1 and June 30, 2020 have been directed to submit an application
under the Fall Intake. This application deadline is October 1, 2019.
3. Conclusion
3.1 The Community Event Sponsorship Program is intended to provide an opportunity for
Council to assist groups and organizations in offering special events that benefit the
residents of Clarington. These activities and events serve to bring community members
together, connect our neighbours and foster pride in Clarington.
4. Strategic Plan Application
Not applicable.
75
Municipality of Clarington
Resort CSD -006-19
Submitted by:
Joseph P. Caruana,
Director of Community Services
Page 3
Reviewe by:
Andrew C. Allison, B. Comm, LLB
CAO
Staff Contact: Lee -Ann Reck, Manager, Client Services, 905-623-3379 ext 2508 or
Ireck@clarington.net
Attachments:
Attachment 1: Master List of Applicants
Attachment 2: Summary of Community Event Sponsorship Information for Applicants
List of interested parties to be notified of Council's decision is on file in the Community
Services Department.
76
Attachment 1 to CSD -006-19
2019 Master List of Sponsorship Applicants
Appl. #
Organization
Event Name
2018 Receipt
2019 Request
Comments
2019 Receipt
Running
Balance
$ 24,000.00
S19-09
Great Canadian Town
Canada Day at Clarington Museums
Did not apply
$1,500.00
Last applied and received funding
$ 24,000.00
Band Festival
($1,000) in 2017
S19-10
Sabrina Dennis and
New applicant
$2,000.00
First time applicant
$ 24,000.00
Bettina Crocker
Canada Da Event Newcastle
S19-11
Newtonville Music in the
Newtonville Music in the Park
$1,180.00
$2,000.00
$ 24,000.00
Park
S19-12
Newcastle Village
Newcastle Village Concerts
$750.00
$2,000.00
$ 24,000.00
Concerts
S19-13
Concerts in the Park
Concerts in the Park - Bowmanville
$2,000.00
$2,000.00
$ 24,000.00
S19-14
Newcastle's Art Show Inc.
13th Annual Newcastle's Art Show
$1,800.00
$2,000.00
$ 24,000.00
S19-15
Orono Agricultural Society
2019 Orono Fair
$1,000.00
$2,000.00
$ 24,000.00
S19-16
Central Lake Ontario
2019 Durham Children's Watershed
Did not apply
$1,000.00
Last applied and received funding
$ 24,000.00
Conservation Authority
Festival
($750.00) in 2017
S19-17
Hampton United Church
Clemy Classic 9 Hole Golf Tournament
$500.00
$750.00
$ 24,000.00
S19-18
Huntington Society of
Hearts Full of Hope - Community
New
$1,500.00
First time applicant
$ 24,000.00
Canada - Durham Chapter
Education Forum
applicant
S19-19
Clarington Minor Football
Clarington Knights Annual Cancer
$1,000.00
$2,000.00
$ 24,000.00
Association
Awareness Day
S19-20
Newtonville Community
Hallowe'en Bash
$0.00
$800.00
$ 24,000.00
Hall
S19-21
Newcastle Business
Newcastle Santa Parade
$2,000.00
$2,000.00
$ 24,000.00
Improvement Area
S19-22
Newcastle Memorial
Family Holiday Skating
New
$2,000.00
First time applicant
$ 24,000.00
Arena Board
applicant
77
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Great Canadian Town Band Festival
Application #: S19-09
Contact Name: David Climenhage
Event Information
Event Name:
Canada Day at Clarington Museums
Event Date:
July 1, 2019
Event Location:
Clarington Museums (Bowmanville location)
Anticipated Attendance:
500
Admission Cost:
No Charge
Sponsorship Benefits
• Pre -event advertising and event recognition
Description of the event that the sponsorship will be used for:
The Great Canadian Town Band Festival documents, recreates and promotes Canada's
19th century musical heritage of brass bands. Their Heritage Brass Band performs
period Canadian music typical of 1860's. This concert, held at Clarington Museums, will
be performed on 19th century antique brass instruments.
Event Financial Summary:
Organization Funding History
2017 Received
2019
Revenue
$ 2,500.00
Expenses
$ 2,500.00
Net
$ 0.00
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 1,000.00
Did not apply
$ 1,500.00
Canada Day at Clarington
Museums
Canada Day at
Clarington Museums
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Sabrina Dennis
Application #: S19-10
Contact Name: Sabrina Dennis and Bettina Crocker
Event Information
Event Name:
Canada Day Event (Newcastle)
Event Date:
July 1, 2019
Event Location:
Newcastle Memorial Park
Anticipated Attendance:
8,000
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on social media, posters and newspaper advertising
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
When it was made known in 2018 that the Newcastle BIA would not be holding a
Canada Day celebration, some residents came together to form a planning committee
to pull off a last minute celebration. For 2019, the committee would like to be able to
offer a family gathering in Newcastle complete with games, food, music and fireworks to
celebrate Canada Day.
Event Financial Summary:
Organization Funding History
2017 Received 2018 Received
2019
Revenue
$ 8,000.00
Expenses
$ 10,000.00
Net Deficit
($ 2,000.00)
Organization Funding History
2017 Received 2018 Received
2019 Request
New applicant in 2019
$ 2,000.00
Canada Day Event
(Newcastle)
79
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newtonville Music in the Park
Application #: S19-11
Contact Name: Betty Stapleton
Event Information
Event Name:
Newtonville Music in the Park
Event Date:
Summer 2019
Event Location:
Ina Brown Parkette (Newtonville)
Anticipated Attendance:
50-150
Admission Cost:
No Charge
Sponsorship Benefits
• Logo recognition on promotional flyers
• Facebook page and website
Description of the event that the sponsorship will be used for:
Newtonville Music in the Park provides free musical entertainment for all ages every
Sunday evening throughout the summer months.
Event Financial Summary:
2019
Revenue $ 1,900.00
Expenses $ 3,625.00
Net Deficit ($ 1,725.00)
organization Funding History
2017 Received 2018 Received 2019 Request
$ 750.00 $ 1,180.00 $ 2,000.00
Newtonville Music in the Park
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle Village Concerts
Application #: S19-12
Contact Name: Lorraine Forget
Event Information
Event Name:
Newcastle Village Concerts
Event Date:
Summer 2019
Event Location:
Newcastle Community Hall Gazebo
Anticipated Attendance:
250+
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on event posters, flyers
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
Newcastle Village Concerts provides free outdoor music concerts throughout the
summer in support of a local food bank.
Event Financial Summary:
2019
Revenue $ 4,500.00
Expenses $ 6,300.00
Net Deficit ($ 1,800.00)
Organization Funding History
2017 Received 2018 Received 2019 Request
$ 750.00 $ 750.00 $ 2,000.00
Newcastle Village Concerts
W
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Concerts in the Park
Application #: S19-13
Contact Name: Brian Purdy
Event Information
Event Name:
Concerts in the Park (Bowmanville)
Event Date:
Summer 2019
Event Location:
Rotary Park, Bowmanville
Anticipated Attendance:
300-800 per night
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on promotional poster
• Signage at the event
Description of the event that the sponsorship will be used for:
Concerts in the Park (Bowmanville) offers free musical entertainment throughout the
summer.
Event Financial Summary:
2019
Revenue $ 11,500.00
Expenses $ 13,500.00
Net Deficit ($ 2,000.00)
organization Funding History
2017 Received 2018 Received 2019 Request
$ 2,000.00 $ 2,000.00 $ 2,000.00
Concerts in the Park (Bowmanville)
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle's Art Show Inc.
Application #: S19-14
Contact Name: J. Hooey
Event Information
Event Name:
13th Annual Newcastle's Art Show
Event Date:
July 13 -14, 2019
Event Location:
Newcastle Memorial Arena
Anticipated Attendance:
3,500
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on letterhead and show brochures
• Mentioned in all advertising, on banners and posters
• Verbal recognition during the event
Description of the event that the sponsorship will be used for:
Newcastle's Art Show is a free two day art event open to the public showcasing 50-100
artists and artisans. There is musical entertainment throughout the show and
demonstrations of various artistic disciplines are ongoing.
Event Financial Summary:
2019
Revenue $ 21,600.00
Expenses $ 23,600.00
Net Deficit ($ 2,000.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 1,000.00
$ 800.00
$ 2,000.00
(Easter Scavenger Hunt)
$1,000.00
Newcastle's Art Show
Newcastle's Art Show
(Newcastle's Art Show)
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Orono Agricultural Society
Application #: S19-15
Contact Name: Shelby Dillon
Event Information
Event Name:
2019 Orono Fair
Event Date:
September 5-8, 2019
Event Location:
Orono Fairgrounds
Anticipated Attendance:
55,000
Admission Cost:
$12 per adult/day. Kids under 13 free with an adult.
Sponsorship Benefits
• Four sponsor passes
• Logo on large signs and two banners on event ring
• Website advertising
Description of the event that the sponsorship will be used for:
The Orono Fair is the oldest running fair in Ontario, since 1852, featuring displays and
competitions involving paintings, photographs, agriculture, livestock, flowers, knitting,
woodworking, sewing, crafts, school displays and culinary creations. The Fair also
features one of the largest midways in the area.
Event Financial Summary:
Organization Funding History
2017 Received
2019
Revenue
$ 317,850.00
Expenses
$ 229,900.00
Net Surplus
$ 87,950.00
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 2,000.00
$ 1,000.00
$ 2,000.00
Orono Fair
MI
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Central Lake Ontario Conservation Authority
Application #: S19-16
Contact Name: Yvonne Storm
Event Information
Event Name:
2019 Durham Children's Watershed Festival
Event Date:
September 23-27, 2019
Event Location:
Camp Samac, Oshawa
Anticipated Attendance:
5,000+
Admission Cost:
$11.50 per student
Sponsorship Benefits
• Sponsor photo shoot and VIP luncheon
• Recognition plaque
• Listed on promotional board, Teacher's Event Guide and
social media
Description of the event that the sponsorship will be used for:
The Durham Children's Watershed Festival will provide an increasing awareness
concerning water issues for local grade 4 students, motivating them to be water
stewards through 37 interactive activity centres. The purpose is to inform, provide tools
and support positive behaviour change to create a healthy watershed community.
Event Financial Summary:
2019
Revenue $ 135,000.00
Expenses $ 138,890.00
Net Deficit ($ 3,890.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 750.00
$ 0.00
$ 1,000.00
Durham Children's
Watershed Festival
Did not apply
Durham Children's
Watershed Festival
W
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Hampton United Church
Application #: S19-17
Contact Name: Lois Boynton
Event Information
Event Name:
Clemy Classic 9 Hole Golf Tournament
Event Date:
September 27, 2019
Event Location:
Stone Henge Golf Course
Anticipated Attendance:
85-100
Admission Cost:
$80.00 per golfer
Sponsorship Benefits
• Signage at golf course and church
• Listing on poster
Description of the event that the sponsorship will be used for:
The Clemy Classic 9 Hole Golf Tournament is a charity tournament to support the
Restoration Fund of the Hampton United Church. The event generates community spirit
and involvement.
Event Financial Summary:
Organization Funding History
2017 Received
2019
Revenue
$ 12,540.00
Expenses
$ 4,450.00
Net Surplus
$ 8,090.00
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 500.00
$ 500.00
$ 750.00
Clemy Classic Golf Tournament
L. •
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Huntington Society of Canada - Durham Chapter
Application #: S19-18
Contact Name: Bunny Clark
Event Information
Event Name:
Hearts Full of Hope - Community Education Forum
Event Date:
October 5, 2019
Event Location:
Clarington Central Secondary School
Anticipated Attendance:
150
Admission Cost:
No Charge
Sponsorship Benefits
• Name included in annual report and on website
• Logo on social media promotion (facebook, youtube,
twitter)
• Verbal recognition during the event
Description of the event that the sponsorship will be used for:
Hearts Full of Hope provides an opportunity for people with Huntington Disease and
caregivers to meet and learn about most recent updates in research and network with
other people with Huntington Disease and leading professionals who specialize in the
disease.
Event Financial Summary:
2019
Revenue $ 3,000.00
Expenses $ 4,500.00
Net Deficit ($ 1,500.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 0.00
$ 0.00
$ 1,500.00
New applicant in 2019
Hearts Full of Hope —
Community Education
Forum
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Clarington Minor Football Association
Application #: S19-19
Contact Name: Sara Chatterton
Event Information
Event Name:
Clarington Knights Annual Cancer Awareness Day
Event Date:
October 8, 2019
Event Location:
Clarington Fields
Anticipated Attendance:
300
Admission Cost:
No Charge
Sponsorship Benefits
• Name and logo on website and social media
• Recognition on event advertising
• Logo on signage at event
Description of the event that the sponsorship will be used for:
The Clarington Minor Football Association is holding an annual event for members of
the community to come together, enjoy watching football games and raise awareness of
all forms of cancer. The event includes a bake sale, BBQ and silent auction; all
proceeds support a local family affected by cancer. Local businesses are invited to set
up booths and activities; may include a jumping castle.
Event Financial Summary:
2019
Revenue $ 8,500.00
Expenses $ 10,400.00
Net Deficit ($ 1,900.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
New applicant in 2018
$ 1,000.00
$ 2,000.00
Annual Cancer Awareness Day
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newtonville Community Hall
Application #: S19-20
Contact Name: Debbie Dunham
Event Information
Event Name:
Hallowe'en Bash
Event Date:
October 27, 2019
Event Location:
Newtonville Community Hall
Anticipated Attendance:
50-60
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on promotional flyers
• Recognition on Facebook page
• Recognition during the event
Description of the event that the sponsorship will be used for:
The Newtonville Community Hall is offering a Hallowe'en Community Event which is
open to families in the community at no charge. Activities may include crafts,
entertainment, gift bags and refreshments.
Event Financial Summary:
Organization Funding History
2017 Received
2019
Revenue $
0.00
Expenses $
780.00
Net Deficit ($
780.00)
Organization Funding History
2017 Received
2018 Received
2019 Request
$ 500.00
$ 0
$ 800.00
Hallowe'en Community
Bash
Hallowe'en Community
Bash
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle Business Improvement Area
Application #: S19-21
Contact Name: Jane Black
Event Information
Event Name:
Newcastle Santa Parade
Event Date:
November 17, 2019
Event Location:
Along King Avenue in Newcastle
Anticipated Attendance:
15,000
Admission Cost:
No Charge
Sponsorship Benefits
• Recognized in Village Voice and parade program
Description of the event that the sponsorship will be used for:
The Newcastle Santa Claus Parade is an annual event that takes place in November in
downtown Newcastle. The event attracts over 15,000 spectators and includes a
fireworks show.
Event Financial Summary:
2019
Revenue $ 22,700.00
Expenses $ 24,700.00
Net Deficit ($ 2,000.00)
Organization Funding History
2017 Received 2018 Received
2019 Request
$ 2,000.00 $ 2,000.00
$ 2,000.00
Canada Day Newcastle Santa Parade
ac
Attachment 2 to CSD -006-19
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle Memorial Arena Board
Application #: S19-22
Contact Name: Peter Kennedy
Event Information
Event Name:
Family Holiday Skating
Event Date:
December 22-29, 2019
Event Location:
Newcastle Memorial Arena
Anticipated Attendance:
520
Admission Cost:
No Charge
Sponsorship Benefits
• Logo on all printed material and social media
Description of the event that the sponsorship will be used for:
The Newcastle Memorial Arena Board provides sports, fitness and social activities to
the citizens of the Village of Newcastle and the Municipality of Clarington. They would
like to offer free daily open skating for all residents throughout the Christmas holiday
break.
Event Financial Summary:
Organization Funding History
2017 Received 2018 Received
2019
Revenue
$ 4,000.00
Expenses
$ 3,744.00
Net Surplus
$ 256.00
Organization Funding History
2017 Received 2018 Received
2019 Request
New applicant in 2019
$ 2,000.00
Family Holiday Skating
91
Clarington
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 27, 2019
Report Number: CLD -013-19 Resolution:
File Number: By-law Number:
Report Subject: Status of Jungle Cat World under the Exotic Animal By-law
Recommendations:
1. That Report CLD -013-19 be received;
2. That the By-law attached as Attachment 1 to Report CLD -013-19 be approved; and
3. That all interested parties listed in Report CLD -013-19 and any delegations be advised
of Council's decision.
92
Municipality of Clarington
Report CLD -013-19
Report Overview
Page 2
Jungle Cat World Wildlife Park is a zoological park open to residents and visitors of
Clarington. The Park offers a unique opportunity to see and experience exotic species in a
secure, up -close and personal environment. At the December 10, 2018 General
Government Committee meeting, correspondence from Canada's Accredited Zoos and
Aquariums (CAZA) stating that Jungle Cat World was no longer CAZA certified was referred
to staff for further information. This report details the history of Jungle Cat World, zoning and
requirements under Clarington's Exotic Animal By-law 2012-045.
1. Background
1.1 At the December 10, 2018 General Government Committee meeting, correspondence
was received from CAZA stating that Jungle Cat World was no longer CAZA certified.
Because CAZA certification is required to continue operation as per the Exotic Animal
By-law, the correspondence was referred to staff for additional information (Resolution #
JC -011-18).
1.2 Jungle Cat World Wildlife Park, formally Orono Exotic Cat World, is located at 3667
Concession Road 6 in Orono and has been operating since 1983. The park officially
opened to the public in 1985. What started out as a professional hobby has evolved into
a prominent zoological park. Jungle Cat World's stated mission is to protect and
conserve the natural world, offering a range of wildlife education programs and
engaging experiences to the public. For years the Park has been a widely -known
Clarington attraction.
1.3 CAZA is a private charitable organization that recognizes zoos and aquariums for their
high standards of animal care and commitment to conservation of animals and quality
education. CAZA sets standards that must be met by zoological facilities in order to
obtain accreditation. The accreditation process involves annual on-site inspections and
identifying and implementing best practices in animal welfare.
1.4 By 1989, Jungle Cat World was fully accredited by CAZA and it maintained its
membership in good standing until last year.
1.5 Jungle Cat World also obtained, and currently possesses, several other memberships
and accreditations including the International Species Information System (ISIS),
American Association of Zoo Keepers, and Ontario Camps Association. Each of these
organizations focuses on delivering professionalism, safety, education and animal care
of the highest standard.
1.6 In 2018, CAZA changed their Accreditation Standards, making it mandatory for its
member institutions to provide an onsite facility/room used for the examination,
treatment and isolation of animals, and to provide a minimum of one scheduled on-site
visit every two weeks by their consulting veterinarian. The mandatory facility/room is
required to be adequately furnished to accommodate such
examinations/treatments/isolations. Members of CAZA are required to meet all
standards in order to maintain or receive accreditation.
93
Municipality of Clarington
Resort CLD -013-19
Page 3
1.7 To suitably meet the CAZA standard, a significant investment to build the facility/room
and acquire the furnishings to accommodate their diverse animal collection places a
significant financial burden on Jungle Cat World. In the best interest of the park and
financial stability, Jungle Cat World decided to forgo their CAZA accreditation as the
standards mentioned above would not be met.
1.8 As CAZA has evolved over the years, and continues to evolve accreditation
requirements, smaller, privately owned and operated parks cannot continue to meet
these standards. In a discussion with Jungle Cat World's Program Director, Peter
Klose, he verified a long standing and successful relationship with Dr. Maser at Cavan
Hills Vet Clinic. No issues involving the care, examination or treatment of animals have
resulted since the opening of the zoo.
1.9 Jungle Cat World has in place a series of safety standards, policies and procedures at
the park. Such standards include: Code of Ethics and Conduct, Animal Escape and
Unplanned Contact, Fire and Fire Safety Plan, Medical Emergency, Venomous Animals,
Zoonotic Diseases, Environmental Conservation, Animals in Educational Programming,
Biosafety, Animal Acquisition and Disposition, Research, Mobile Phones, Smoking,
Substance Abuse, Grievances, Collection, Use and Disclosure of Personal Information,
Evaluation of Educational Activities, Lost/Missing Person, Behavioural Enrichment,
Animal Transport, Education Plan and Risk Management. All standards, policies and
procedures for the Park reference CAZA Code of Professional Ethics and AZA
(Association of Zoos and Aquariums) Code of Professional Ethics. These standards,
policies and procedures were followed during Jungle Cat World's time as a CAZA
Accredited member and continue to be followed.
1.10 Staff consulted with Clarington's Planning Department to determine the zoning history of
the property at 3667 Concession Road 6. The zoning of the property was Special
Provision "A-18" in the Consolidated Zoning By-law 1592 for The Corporation of the
Township of Clarke. Special Provision "A-18" included the permitted land use for one
single family detached dwelling and buildings and structures accessory thereto, a
fitness centre, dog kennel, private zoo, pet cemetery, souvenir shop and snack bar. The
zoning was later changed to "A-15" with the initial passing of the Zoning By-law 84-63 of
the Corporation of the Town of Newcastle, on September 10, 1984 and continues to be
zoned as such. The permitted uses in the "A-15" zone includes single family dwelling,
fitness centre, dog kennel, animal enclosure (large and small), temporary holding areas,
private zoo and campground area, the same uses as those permitted in 1979.
1.11 In 1991, Council passed By-law 91-52, a By-law regarding the regulating and keeping of
animals within the Town of Newcastle, such as those found at Jungle Cat World.
Section 7 of this by-law provided that the By-law exempt any area lawfully used as a
zoo, pursuant to the provisions of the Town of Newcastle Zoning By-law 84-63. Orono
Exotic Cat World was operating in compliance with By-law 84-63 at that time.
MI
Municipality of Clarington
Resort CLD -013-19
Page 4
1.12 In 1993, By-law 93-161 repealed and replaced By -Law 91-52. Schedule "C" of By-law
93-161 granted an exemption to "Orono Exotic Cat World" from the requirements of the
by-law. Specifically the exemption provided for the ability to keep animals identified in
Schedule "A". Schedule "A" specified the animals found at Jungle Cat World, including
but not limited to cougars, lions, panthers, foxes, wolves, and monkeys.
1.13 In 2012, the Exotic Animal By-law 2012-045 removed the specific exemption for Orono
Exotic Cat World and instead it provided for a general exemption for premises
accredited by CAZA.
2. Discussion
2.1 Jungle Cat World has been operating for over 30 years in the Municipality. Throughout
those years the uses have been permitted under various animal related By-laws and
applicable Zoning By-laws.
2.2 In recent years Municipal Staff are unaware of any incidents that have endangered the
public or the health of the animals kept within Jungle Cat World. Further the safety
procedures being followed as provided to Municipal staff remain unchanged as would
be required under CAZA accreditation.
2.3 In Exotic Animal By-laws pre -dating 2012, a site specific exemption was included for
Jungle Cat World. When the 2012 Exotic Animal By-law was enacted, the Bowmanville
Zoo received a site specific exemption, whereas Jungle Cat World did not. Staff believe
this to have been an inadvertent omission. This omission was only identified as a result
of receiving the correspondence from CAZA.
2.4 Jungle Cat World has been in operation continuously for more than 30 years, and the
business is a continuing permitted use on their site under the current Zoning By-law. As
stated earlier in this report, there should have been a site specific exemption in 2012
when the Exotic Animal By-law was drafted. Given that Staff has not received any
complaints regarding the operations of the facility, Staff believe it is appropriate for
Council to consider adopting the draft amending by-law to By-law 2012-045, to include a
site specific exemption for Jungle Cat World.
2.5 An element of the CAZA accreditation process is that the facility is inspected by an
independent body committed to humane agencies of animal welfare, conservation,
science and education through a comprehensive accreditation program and Code of
Professional Ethics. The inspection element of the accreditation provides for the health
and safety of the community, proper administration, and care and welfare of the
animals. Whereas other organizations of which Jungle Cat World is a member, such as
the American Association of Zookeepers, do not include inspections but are dedicated
to professional animal care, and provides resources and information exchange for
zookeepers and animal care professionals to cultivate quality animal care. The Ontario
Camps Association also provides an accreditation program and includes site
inspections for the first two years and then once every four years thereafter which looks
to (among other aspects) ensuring a safe and nurturing environment for campers .
95
Municipality of Clarington
Resort CLD -013-19
Page 5
Recognizing the obvious value of the CAZA inspections, should Council elect to amend
the Exotic Animal by-law for a site specific exemption, staff will undertake annual
inspections of the Jungle Cat World facility to ensure the health and safety of the
community, and will ensure that evidence is provided to support quality care and
wellness of their animals.
3. Housekeeping — Bowmanville Zoo
3.1 The Bowmanville Zoo is no longer in operation. Sub -Section 14 (d) of the Exotic Animal
By-law (2012-045) provides a site specific exemption for the Bowmanville Zoo. It is
recommended that the Exotic Animal By-law be amended to delete this site specific
exemption.
4. Concurrence
This report has been reviewed by the Director of Planning Services and the Municipal
Solicitor who concur with the recommendations.
5. Conclusion
Based on the foregoing, it is respectfully recommended that the draft amending by-law
to By-law 2012-045 (Attachment 1 to this Report) be adopted to provide for a site
specific exemption to the Exotic Animal By-law for Jungle Cat World.
6. Strategic Plan Application
Not appl
Submitted by:
C. Anne Greentree, B.A., CMO,
Municipal Clerk
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Duncan Anderson, Manager of Municipal Law Enforcement, 905-623-3379
x2110 or danderson@clarington.net
Attachments:
Attachment 1 - Draft By-law to amend by-law 2012-045
Attachment 2 - Canada's Accredited Zoos and Aquariums (CAZA) Correspondence Dated
October 5, 2018
List of interested parties to be notified of Council's decision is on file in the Clerk's Department.
Municipality of Clarington
Attachment 1 to
Report CLD -013-19
THE CORPORATION OF
THE MUNICIPALITY OF CLARINGTON
BY-LAW 2019 -
Being a by-law to amend the Exotic Animal Bylaw 2012-045
WHEREAS the Council of The Corporation of the Municipality of Clarington deems it desirable
to amend Exotic Animals By-law 2012-045.
NOW THEREFORE be it enacted:
1. That Section 14 of By-law 2012-045 be amended as follows:
a. Delete clause 14 (d) and renumber the clauses in that section accordingly; and
b. Add a new clause 14 (f) as follows: "(f) on the premises of Jungle Cat World
Wildlife Park"
2. This by-law comes into effect on the day it is passed.
PASSED this xxt" day of May, 2019.
97
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
I.
CAZAOrAZAC
CANADA'SACCREDITED-V/AQUARIUMS ET ZOOS
ZOOS AND AQUARI VMS jo)Ap ACCR DIT$S DU CANADA
�v
October 5, 2018
Adrian Foster
Mayor's Office
40 Temperance Street
Bowmanville, ON L1 C 3A6
Dear Mr. Foster:
On behalf of Canada's Accredited Zoos and Aquariums (CAZA), it is my responsibility to inform
you that Jungle Cat World is no longer a CAZA institutional member and therefore, no longer a
CAZA-accredited facility as of August 15, 2018.
As per our administrative policy:
• Jungle Cat World's name has been removed from CAZA's website and letterhead.
• Jungle Cat World has been notified that CAZA will be informing government regulators
and animal welfare agencies, other CAZA members, as well as the Association of Zoos
and Aquariums (AZA) that they are no longer CAZA-accredited.
• Jungle Cat World has been informed that any direct or indirect reference to CAZA
accreditation must be removed from their website as well as all communications
collateral.
While CAZA will make every effort to inform relevant agencies about changes in the status of
accredited institutions, we encourage everyone to periodically check the CAZA website
(www.caza.ca) or contact CAZA for the most up-to-date information.
Please do not hesitate to contact me should you have any questions about this matter.
Sincerely,
G�CL 4
Dr. Susan Shafer
Executive Director
Canada's Accredited Zoos and Aquariums
cc
Connecting people to nature I Tissant des liens avec la nature
880 Taylor Creek Dr., Orleans, Ontario, Canada K4A OZ9 M613-627-3779 caza.ca info@caza.ca
I.
CAZA WAZAC
CANADA'S ACCREDITED RIU NIS ET ZOOS
ZOOS AND AOVARIUMSyp}& ACCREDITES DU CANADA
Mr. Darren Grandel, Deputy Chief, OSPCA
Hon. Michael Tibollo, Minister of Community Safety and Correctional Services
Ms. Elizabeth Glibbery, Manager Animal Services, City of Toronto
Ms. Kristin L. Vehrs, Principal Executive Vice President, Association of Zoos & Aquariums
Mr. Doug Cress, Chief Executive Office, World Association of Zoos & Aquariums
Connecting people to nature i Tissant des liens avec la nature
880 Taylor Creek Dr., Orleans, Ontario, Canada K4A 0Z9 'M 613-627-3779 caza.ca info@caza.ca
7 T •
Clarington
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 27, 2019
Report Number: COD -008-19 Resolution:
File Number: CL2019-10 By-law Number:
Report Subject: Prospect Street Reconstruction
Recommendations:
That Report COD -008-19 be received;
2. That Eagleson Construction with a total bid amount of $2,171,275.20 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications of
Tender CL2019-10 be awarded the contract for the Prospect Street Reconstruction, as
required by the Engineering Services Department;
3. That the funds required for this project in the amount of $3,009,600.00 (Net HST
Rebate) which includes the construction cost of $2,171,275.20 (Net HST Rebate) and
other costs such as design, property acquision, soil testing, utility relocation, inspection,
contract administration, permit fees and contingency of $838,324.80 (Net HST Rebate)
be funded by the Municipality from the approved budget allocations as follows:
Prospect St. Reconstruction (2019 Budget)
(O'Dell St to Fourth St.) 110-32-330-83242-7401 $1,040,000.00
Prospect St. Reconstruction (2017 Budget) (utility relocations and property
acquisition) 110-32-330-83242-7401 $ 150,000.00
Prospect St. and Lambs Lane Area Design
(2014 Budget) 110-32-330-84242-7401
Municipal Capital Works
Reserve Fund 511-00-000-00000-7418
Prospect St. Reconstruction (O'Dell St. to Fourth St.)
Region of Durham Recovery 110-32-330-83242-7402
$ 106,076.09
$ 124,823.91
$1,588,700.00
4. That all interested parties listed in Report COD -008-19 and any delegations be advised
of Council's decision by the Corporate Services Department.
100
Municipality of Clarington
Report COD -008-19
Report Overview
Page 2
To request authorization from Council to award the contract for the completion of the
reconstruction of Prospect St., Second Street, and Veterans Avenue to an urban standard
including underground servicing, concrete curb and gutter, new road base, and base
asphalt. This project is being completed in coordination with the Region of Durham who are
replacing the existing sanitary sewer and watermain as detailed in the tender document and
as required by the Municipality of Clarington's Engineering Services Department.
1. Background
1.1 Tender specifications were prepared by the Engineering Services Department and
CIMA and provided to the Purchasing Services Division.
1.2 Tender CL2019-10 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website.
Seventeen (17) Companies downloaded the tender document.
1.3 The Tender closed April 30, 2019.
2. Analysis
2.1 Three (3) bids were received in response to the tender call. The Bids were reviewed
and tabulated by the Purchasing Services Division (see Attachment 1). All submission
received were deemed compliant.
2.2 The results were forwarded to the Engineering Services Department for their review and
consideration.
2.3 After review and analysis of the submissions by the Engineering Services Department
and the Purchasing Services Division, it was mutually agreed that the low bidder,
Eagleson Construction be recommended for the award of contract CL2019-10 (see
Attachment 2).
2.4 Eagleson Construction has successfully completed work for the Municipality in the past.
2.5 Based on the 2017 Budget allocation for the project as well as for continuity, cost
efficiencies, and maintaining project schedule, CIMA+ will continue to provide the
inspection and contract administration required for this project. It is important to have
the design consultant available during construction to address any changes that may be
required and to provide stamped as -constructed drawings at the completion of the
project.
101
Municipality of Clarington
Resort COD -008-19
Page 3
2.6 It is of mutual interest and importance to Engineering Services, the Municipality of
Clarington, and its residents that the project award be reviewed, processed, and
approved for the issuance of the award of the Prospect St. Reconstruction project
contract expeditiously in order to grant the Contractor sufficient time to complete the
complex and onerous nature of the project. This will assist in ensuring that the
Municipality is provided with a high quality end product, minimize risk of cost overruns in
building aspects of the project in unfavorable weather conditions, minimize risk of
premature road deterioration, and minimize disruptions and project duration experienced
by the Municipality's residents.
3. Financial
3.1 The funds required for this project in the amount of $3,009,600.00 (Net HST Rebate)
which includes the construction cost of $2,171,275.20 (Net HST Rebate) and other costs
such as design, property acquisition soil testing, utility relocation, inspection, contract
administration, permit fees and contingency of $838,324.80 (Net HST Rebate) be funded
by the Municipality from the approved budget allocations as follows:
Prospect St. Reconstruction (2019 Budget)
(O'Dell St to Fourth St.) 110-32-330-83242-7401 $1,040,000.00
Prospect St. Reconstruction (2017 Budget) (utility relocations and property
acquisition) 110-32-330-83242-7401 $ 150,000.00
Prospect St. and Lambs Lane Area Design
(2014 Budget) 110-32-330-84242-7401
Municipal Capital Works
Reserve Fund 511-00-000-00000-7418
Prospect St. Reconstruction (O'Dell St. to Fourth St.)
Region of Durham Recovery 110-32-330-83242-7402
$ 106,076.09
$ 124,823.91
$1,588,700.00
3.2 The value of the total project cost is over the allocated budget from the various funding
sources and is utilizing the Municipal Capital Works Reserve Fund to make up the
deficit. The deficit is attributed to the high estimated cost of the gas main relocation
works that was provided by Enbridge. We anticipate that this item will come in under
the estimated cost. The contract contains provisional items totaling 9.2% of the contract
value plus 5.8% of construction contingency.
3.3 The use of the Municipal Capital Works Reserve Fund is appropriate given the nature of
this capital project. The project is not Development Charges related and therefore
excess funding must come from a non -development charges related source.
3.4 The Engineering Department has identified several projects which are anticipated to
come in under budget; however as these projects are not yet finalized it is not financially
prudent to reallocate these funds from said projects. Once completed, excess funds
from the completed capital projects will be transferred to the appropriate reserve funds
(including the Capital Works Reserve Fund) in order to replenish the reserve fund.
102
Municipality of Clarington Page 4
Report COD -008-19
4. Concurrence
This report has been reviewed by the Director of Engineering Services who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that Eagleson Construction being the lowest compliant bid
be awarded the contract for the Prospect Street Reconstruction with all work being
completed in accordance to all terms, conditions, specifications and drawings of Tender
CL2019-10.
6. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
Marie Marano, H.B. Sc., C.M.O., Andrew C. Allison, B. Comm, LL.B
Director of Corporate Se ' es CAO
Trevor Pinn, CPA, CA.
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dfergusion@clarington.net
Attachments:1 - Bid Summary
2 - Engineering Recommendation Memo
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
103
Attachment 1 to
Municiaality of Clarinaton Resort COD -008-19
Bid Summary
CL2019-10 — Prospect Street Reconstruction
BIDDER
Total Bid
(including HST)
TOTAL BID
(Net HST Rebate)
Eagleson Construction
$2,411,105.52*
$2,171,275.20
Hard -Co Construction Ltd.
$2,623,491.63
$2,362,535.47
Blackstone Paving & Construction Ltd.
$3,725,178.63 *
$3,354,638.74
Note: Bids with an "' denotes an addition error within the submission.
104
0
aron $WWDFRHW8:
I.Eff IM40il
C14 Memo
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
To:
David Ferguson, Purchasing Manager
From:
Robert Brezina, Capital Works Engineer
Date:
May 17, 2019
Subject:
CL2019-10 ❑ Prospect St. Reconstruction
File:
CRC.Prospect St.1
The Engineering Services Department has reviewed the submissions for CL2019-10
and offers the following comments.
Road
Limits
Description
Prospect St.,
Prospect St. ❑) LW 12 11EHUB VAR❑
Reconstruction of the roads
Second St.,
Fourth St.
inclusive of sanitary sewer
Veterans Ave.
Second St. From Prospect St. to
and watermain replacements,
Lambs Lane
storm sewer installation, utility
Veterans Ave. F1 From Prospect St.
relocations, property
to Lambs Lane
acquisitions, etc.
The low bidder on this contract was Eagleson Construction. Based on past experience
with this contractor, we recommend award of the contract to Eagleson Construction in
the amount of $2,411,105.52 inclusive of HST, or $2,171,275.20, net of HST rebate.
A total contingency amount of approximately 15.0% of construction costs is required for
this project, based on past experience. The tender includes provisional items that equal
approximately 9.2% of the construction cost, so 5.8% of construction costs have been
carried to bring the contingency to the required 15.0%. Therefore, including other costs
such as design, property acquisition, soil testing, utility relocation, inspection and
contract administration, permit fees, contingencies, and net HST costs, the Engineering
Department advises of the following funding:
Page 11
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1 C 3A6 1905-623-3379
105
File No.: CRC.Prospect St.1
Construction (net of HST) (Based on Low Bid)
$2,171,275.20
Other costs (net of HST)
$838,324.80
Total Project Value
$3,009,600.00
Budget Amount:
3 RVSHFVM W5 FFR \NVT - 2 [Ei HUB VW RXM[6 W7
$1,040,000.00
(2019 budget)
110-32-330-83242-7401
3 RvSHFVM W5 F-FRdWA*-W\❑V IEI HUB WK) RXM16 WIREE
$150,000.00
utility relocations and property acquisition)
(2017 budget)
110-32-330-83242-7401
Prospect St. and Lambs Lane Area Design (2014 budget)
$106,076.09
110-32-330-83242-7401
Municipal Capital Works Reserve Fund
$124,823.91
511-XX-XXX-XXXXX-7418
3 RvSFFVB W5 WfRAANTM-12 [ID HUB WFRI) RXAU16 W1
$1,588,700.00
Region of Durham Recovery
110-32-330-83242-7402
Total
$3,009,600.00
* A more detailed breakdown to be provided to Finance to provide necessary
information for tracking of Tangible Capital Assets (TCA).
Based on the 2017 Budget allocation for the project as well as for continuity, cost
efficiencies, and maintaining project schedule, CIMA+ will complete the inspection and
contract administration. This is important to have the design consultant available during
construction to address any changes that may be required and to provide stamped as -
constructed drawings at the completion of the project.
Considering all project costs, there is sufficient funding available and the Engineering
Department recommends that the Purchasing Department move forward with award of
the contract based on the above apportionments. Should you have any further
questions, please feel free to contact the undersigned.
The Corporation of the
40 Temperance Street, Bowmanville ON
106
Page 12
Municipality of Clarington
L1 C 3A6 1905-623-3379
File No.: CRC. Prospect St.1
Regards,
Robert Brezina
Capital Works Engineer
Pc: Trevor Pinn, Director of Finance
Marie Marano, Director of Corporate Services
A.S. Cannella, Director of Engineering Services
R. Albright, Assistant Director of Engineering Services
Page 13
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1 C 3A6 1905-623-3379
107
File No.: CRC.Prospect St.1
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Page 14
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1 C 3A6 1905-623-3379
108
Clarftwn
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 27, 2019
Report Number: COD -009-19 Resolution:
File Number: CL2019-13 By-law Number:
Report Subject: Clarington Beech Centre Roof Replacement
Recommendations:
That Report COD -009-19 be received;
2. That Triumph Roofing and Sheet Metal Inc. with a bid in the amount of $244,366.46
(Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2019-13 be awarded the contract, as required by the
Operations Department;
3. That the funds required for this project in the amount of $276,984.70 (Net HST Rebate)
which includes the construction cost of $244,366.46 (Net HST Rebate) and other costs
such as design, inspection, consulting, and contingency of $32,618.24 (Net HST
Rebate) be funded by the Municipality as follows:
Various Roof Replacements 110-36-370-83687-7401 $276,984.70
4. That all interested parties listed in Report COD -009-19 and any delegations be advised
of Council's decision by the Department.
109
Municipality of Clarington
Report COD -009-19
Report Overview
Page 2
To request authorization from Council to award the contract for the Clarington Beech Centre
Roof Replacement as required by the Municipality of Clarington's Operations Department.
1. Background
1.1 Tender specifications were prepared by Barry Bryan Associates Limited and the
Operations Department and provided to the Purchasing Services Division.
1.2 Tender CL2019-13 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Fifteen
(15) companies downloaded the tender document.
1.3 The Tender closed May 2, 2019.
2. Analysis
2.1 Six (6) bids were received in response to the tender call. The Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 1). All submissions
received were deemed compliant.
2.2 The results were forwarded to the Operations Department for their review and
consideration.
2.3 After review and analysis of the submissions by the Operations Department and the
Purchasing Services Division, it was mutually agreed that the low bidder, Triumph
Roofing and Sheet Metal Inc. be recommended for the award of contract CL2019-13.
2.4 Triumph Roofing and Sheet Metal Inc. has successfully completed work for the
Municipality in the past.
3. Financial
3.1 The funds required for this project in the amount of $276,984.70 (Net HST Rebate) which
includes the construction cost of $244,366.46 (Net HST Rebate) and other costs such as
design, inspection, consulting, and contingency of $32,618.24 (Net HST Rebate) is in the
2019 approved budget allocation as provided and be funded by the Municipality as
follows:
Various Roof Replacements 110-36-370-83687-7401 $276,984.70
3.2 Queries with respect to the department needs should be referred to the Director of
Operations.
110
Municipality of Clarington Page 3
Resort COD -009-19
4. Concurrence
This report has been reviewed by the Director of Operations who concurs with the
recommendations.
5. Conclusion
It is respectfully recommended that Triumph Roofing and Sheet Metal Inc. being the
lowest compliant bid be awarded the contract for the Clarington Beech Centre Roof
Replacement as per the terms, conditions and specifications of Tender CL2019-13.
6. Strategic Plan Application
Not applicable.
Submitted by:
Mari' arano, H.B. Sc., C.M.O.,
Director of Corporate Services
Trevor Pinn, CPA, CA.
Director of Finance/Treasurer
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or
dferguson@clarington.net
Attachments:
Attachment 1 — Bid Summary
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
111
Municipality of Clarington
C L2019-13
Attachment 1 to
Report COD -009-19
Clarington Beech Centre Roof Replacement
Bid Summary
Bidder
Total Bid
(Net HST Rebate)
Triumph Roofing and Sheet Metal Inc.
$244,366.46
Can -Sky Roofing & Sheet Metal Inc.
$257,452.80
AMA Roofing & Sheet Metal Inc.
$283,890.05
Semple Gooder Roofing Corporation
$285,843.84
Always Roofing Ltd.
$290,728.32
Industrial Roofing Services Limited
$374,697.62
112
Clarftwn
Finance Department
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 27, 2019
Report Number: FND-015-19 Resolution:
File Number: By-law Number:
Report Subject: Annual Statement for the Development Charges Reserve Funds for
the Year Ended December 31, 2018
Recommendations:
1. That Report FND-015-19 be received; and
2. That a copy of this report be posted on the Municipality's website.
113
Municipality of Clarington
Report FND-015-19
Report Overview
Page 2
This report complies with the reporting requirements of Section 43 of the Development
Charges Act, 1997 to disclose the annual activity in the Development Charges Reserve
Funds for 2018.
1. Background
1.1 In accordance with the Development Charges Act, 1997, Schedule "A" attached shows
the activity in the Development Charges Reserve Funds for the year ended December
31, 2018, including opening and closing balances.
1.2 Schedule "B" attached shows capital projects which were funded during the year ended
December 31, 2018 with development charges. The table shows the total expenses,
development charge financing and non -development charge financing.
1.3 Schedule "C" attached shows operating expenses which were funded during the year
ended December 31, 2018 with development charges. The table shows the total
expenses, development charge financing and non -development charge financing.
1.4 Schedule "D" attached shows projects which have been previously approved by Council
through resolution or prior years' budgets. The amount committed relates solely to the
development charges portion. Finance staff will be working with departments to
determine if any of these projects should be removed from the committed list in 2019.
1.5 This statement is compliant with Section 59.1(1) of the Development Charges Act.
2. Additional Information
2.1 For the year ended December 31, 2018, a total of 1,138 residential building permits
were issued of various types. Approximately 786 units were anticipated for 2018 in the
2015 Development Charges Background Study. A total of 43 capital fund and 15
revenue fund projects have been financed by development charges.
2.2 On May 2, 2019 the Province of Ontario announced Bill 108 which has implications for
several areas of legislation including the Development Charges Act, 1997. Under the
proposed changes, several services will be removed from the eligible list of services for
development charges and allowed under the Planning Act as a Community Benefit
Charge. At the date of writing, the financial implications are unknown due to several
key factors in the legislation (transitional provisions, the prescribed rate for the
community benefits charge) are not publicly known.
114
Municipality of Clarington
Resort FND-015-19
Page 3
2.3 As identified in Schedule "A", the Indoor Recreation DC Reserve Fund has a $0 balance
at December 31, 2018 with a remaining interim financing balance of $127,904 and a
2019 debenture payment of $1,730,544. Provided that at least $1,858,448 of indoor
recreation development charges are collected, there will be an available balance at
December 31, 2019.
3. Concurrence
3.1 Not Applicable
4. Conclusion
4.1 It is respectfully recommended that the Annual Statement for the Development Charges
Reserve Funds be received for information and made available to the public by posting
on the Municipality's website.
5. Strategic Plan Application
Not applicable.
Submitted by:
revor Pinn, B.Com, /CPA, C
Director of Finance/Treasurer
Reviewe by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Paul Creamer, CPA, CMA, Deputy Treasurer, 905-623-3379 ext. 2604 or
pereamer@clarington.net
Attachments:
Schedule "A" — Development Charges Reserve Funds Statement
Schedule "B" — Capital Expenses
Schedule "C" — Revenue Fund Expenses
Schedule "D" — Committed Amounts from Prior Years' Budgets / Council Approvals
There are no interested parties to be notified of Council's decision.
115
Municipality of Clarington
Development Charges Reserve Funds Statement
For the 2018 Year
Schedule A
to Report FND-015-19
* See Schedule B
** See Schedule C
*** See Schedule D
**** 2019 Budget (includes 2019 debenture payments)
Note: brackets = funds available, no brackets = shortfall
Total Development Charges collected on behalf of the Region in Dec 2017/2018
Less: amounts paid to the Region 2018
Total Development Charges due to the Region at December 31, 2018
116
$ 16,380,179.81
16,109,242.81
$ 270,937.00
580
581
582
583
584
585
586
587
General
Library
Fire Protection
Indoor
Park Dev. &
Operations
Roads and
Parking
Total
Government
Services
Services
Recreation
Related Facilities
Related
Balance as of December 31, 2017
$ 1,539,738
$ 1,033,840
$ 4,307,475
$ -
$ 2,472,543
$ 3,217,820
$ 20,219,913
$ 398,751
$ 33,190,081
Plus:
Development Charge Proceeds
(346,233)
(567,821)
(735,453)
(3,652,373)
(1,161,285)
(713,835)
(6,217,891)
(36,758)
(13,431,649)
Accrued Interest Apportionment
(56,617)
(42,037)
(162,114)
(99,599)
(123,907)
(788,378)
(14,228)
(1,286,879)
Transfer from Revenue Fund
-
Transfer from Capital Fund
-
Subtotal
402,849
609,858
897,567
3,652,373
1,260,883
837,743
7,006,269
50,986
14,718,528
Less:
Amount Transferred to Capital Fund *
27,000
-
-
845,508
58,179
1,599,877
2,530,563
Amount Transferred to Revenue Fund**
199,736
496,847
-
1,731,403
641
-
538,773
2,967,401
Re a ment of Interim Financing from Reserve Funds
-
-
1,920,970
-
-
-
-
1,920,970
Subtotal
226,736
496,847
3,652,373
846,149
58,179
2,138,650
-
7,418,934
Closing Balance as of December 31, 2018
1,715,851
1,146,851
5,205,042
-
2,887,278
3,997,385
25,087,532
449,737
40,489,675
Committed Amounts from Prior Years ***
1,151,326
251,018
-
749,173
1,565,958
13,176,375
19,800
16,913,649
Available at December 31, 2018564,525
895,833
5,205,042
-
I f2.138,105)F2,431,426
11,911,158
429,937
23,576,026
Committed Amounts from 2019 Budget ****
216,000
205,735
-
1,730,544
992,193
652,500
7,487,970
-
11,284,942
Balance remaining of Interim Financing from Reserve Funds
-
-
-
127,904
-
-
-
-
127,904
Balance Available for Future Needs
$ 348,525
$ 690,098
$5,205,042
$ 1,858,448
$ 1,145,912
$ 1,778,926
$ 4,423,188
$ 429,937
$ 12,163,180
* See Schedule B
** See Schedule C
*** See Schedule D
**** 2019 Budget (includes 2019 debenture payments)
Note: brackets = funds available, no brackets = shortfall
Total Development Charges collected on behalf of the Region in Dec 2017/2018
Less: amounts paid to the Region 2018
Total Development Charges due to the Region at December 31, 2018
116
$ 16,380,179.81
16,109,242.81
$ 270,937.00
Schedule B
to Report FND-015-19
Municipality of Clarington
Development Charges Reserve Funds Statement
For the 2018 Year
Total Expenses
D/C R/F
Non D/C
Capital Expenses
For 2018
Financing
Financing
Description
D/C - General Government
Encode Plus LLC ( Zoning Software)
$
30,000
$
27,000
$
3,000
Reserves - Consulting/Prof Fees
$ 30,000
$ 27,000
$ 3,000
D/C - Park Development & Related Facilities
Bowmanville Valley Trail
$
165,234
$
148,711
$
16,523
Mun Cap Works R/F
Soper Creek Park Trail
163,975
147,577
16,397
Eng Park Cap R/F
Farewell Creek Park Trail
436,218
392,596
43,622
Mun Cap Works R/F
Courtice Leash Free Dog Park
25,609
23,048
2,561
Mun Cap Works R/F
Enniskillen Park
334,998
129,433
71,907
Eng Park Cap R/F
-
-
86,289
Mun Cap Works R/F
-
-
47,369
Hydro One Grant
Aspen Spring Parkette
4,602
4,142
460
Eng Park Cap R/F
$ 1,130,636
$ 845,508
$ 285,128
D/C - Operations
New Equip Purch - 2017 Fleet
$
38,382
$
34,544
$
3,838
Mun Cap Works R/F
New Equip Purch - 2017 Roads
20,000
18,000
2,000
Mun Cap Works R/F
New Equip Purch - 2018 Roads
2,532
2,279
253
Mun Cap Works R/F
Hampton Office Expansion
3,728
3,356
373
Tax Levy
$ 64,643
$ 58,179
$ 6,464
D/C - Roads And Related
Grady Drive EA Completion
$
6,608
$
6,608
$
-
Baseline Rd ( Lambs to Bennett)
32,832
32,832
-
Darlington Blvd (South Limit to Hwy 2)
16,420
13,136
3,284
Mun Cap Works R/F
Longworth Ave Extension EA (Green Rd to Holt Rd)
25,431
25,431
-
Longworth Ave Oversizing
2,316
1,482
834
Mun Cap Works R/F
Port Darlington Subdivision Rd 2016
309,217
309,217
-
Holt Rd Reconstruction ( Hwy 401 to Hwy #2)
3,085
2,623
463
Mun Cap Works R/F
George Reynolds Dr
41,668
41,668
-
Lambs Rd (Baseline to 275m N of Baseline Rd)
87,815
79,033
8,781
Mun Cap Works R/F
Lake Rd Extension (Bennett Rd to 310m west)
12,003
10,682
1,320
Mun Cap Works R/F
Lambs Rd (Hwy 2 to Conc St E)
22,007
19,807
2,201
Mun Cap Works R/F
Middle Rd Reconstruction ( Conc Rd 3 to Urban Limit)
13,818
11,469
2,349
Mun Cap Works R/F
Green Rd ( Harvey Jones to Longworth)
58,942
50,100
8,841
Mun Cap Works R/F
Street Lighting - Concession Road 3
25,075
21,897
3,178
Mun Cap Works R/F
117
Schedule B
to Report FND-015-19
Municipality of Clarington
Development Charges Reserve Funds Statement
For the 2018 Year
Total Expenses
D/C R/F
Non D/C
Capital Expenses
For 2018
Financing
Financing
Description
Street Lighting - Courtice Rd ( South of Holyrod Dr)
3,638
3,638
-
Sidewalk - RR 34 / Courtice Rd ( Nash Rd - North Urban Limit)
8,304
8,304
-
Various Erosion Protection Works
203,996
136,004
67,992
Mun Cap Works R/F
Sidewalk - Region Rd 57 East Side ( Concession Rd 3 to North Urban Limit)
1,470
1,470
-
Lambs Rd Interchange @ Hwy 401
11,681
11,681
-
Concession Rd 3 (Middle to Liberty St)
221,272
190,294
30,978
Mun Cap Works R/F
RR17 Sidewalk (Mill St - CPR)
6,894
6,894
-
Scugog St. Intersection Improvements
2,076
372
1,703
Mun Cap Works R/F
Longworth Ave. Intersection Improvements
10,147
6,464
3,683
Mun Cap Works R/F
King St. Intersection Improvements
4,338
1,913
2,425
Mun Cap Works R/F
Green Rd Traffic Signal @ Stevens Rd
496,130
496,130
-
Scugog St / Middle Rd ( Bons Ave to Conc Rd 3)
51,210
37,383
13,827
Mun Cap Works R/F
Sidewalk Hwy 2 ( Rudell Rd to Given Rd) North Side
42,873
42,873
-
Street Lighting - Hwy 2 (Haines St to Bennett Rd)
5,814
5,814
-
Port Darlington Waterfront Park East Beach Phase 1
606
606
-
Street Lighting - Baseline Rd ( Green Rd to West Side Dr)
30
28
2
Mun Cap Works R/F
Soper Creek Crossing Pedestrian Link to Camp 30
23,718
23,718
-
Green Rd Traffic Signal @ Stevens Rd
305
305
-
$ 1,751,738
$ 1,599,877
$ 151,862
Total Capital Expenses
$ 2,977,018
$ 2,530,563
$ 446,454
Summary of Financing:
$ -
$ 27,000
$ -
D/C - Emergency Services
-
845,508
-
D/C - Park Dev/Related Facilities R/F
-
58,179
-
D/C - Operations R/F
-
1,599,877
-
D/C - Roads and Related R/F
-
-
306,948
Municipal Capital Works R/F
-
-
88,765
Engineering Parks Capital R/F
-
-
47,369
Hydro One Grant
-
-
3,000
Consulting/Prof Fees Reserves
-
-
373
Tax Lev
Total Financing $ 2,977,018
$ 2,530,563
$ 446,454
118
Schedule C
to Report FND-015-19
Municipality of Clarington
Development Charges Reserve Funds Statement
For the 2018 Year
Total Expenses
D/C R/F
Non D/C R/F
REVENUE FUND EXPENSES
For 2018
Financing
Financing
Description
D/C - General Government
Jury Lands Master Plan
$
35,593
$
32,034
$
3,559
Prof Fees
Planning - Zoning Bylaw
7,836
7,052
784
Prof Fees
Legal - DCA
24,534
22,080
2,453
Prof Fees
Secondary Plan - Bowmanville West Urban Centre
52,031
44,873
4,986
Prof Fees
-
-
2,172
Tax Levy
Secondary Plan - Bowmanville East
21,655
17,864
1,985
Prof Fees
-
-
1,806
Tax Levy
Secondary Plan - Energy Park
34,479
31,000
3,445
Prof Fees
-
-
34
Tax Levy
Secondary Plan - Tooley Robinson
49,733
44,759
4,973
Prof Fees
Planning - Official Plan Review
81
73
8
Prof Fees
$ 225,940
$ 199,736
$ 26,204
D/C - Library Services
Contribution towards Debenture Debt -Courtice Library
$
78,905
$
78,905
$
-
Contribution towards Debenture Debt - Newcastle Library
553,468
309,942
243,526
Tax Levy
2018 Library Collections Capital Funds to Library
108,000
108,000
-
740,373
496,847
243,526
D/C - Indoor Recreation
Contribution towards Debenture Debt- Newcastle District Recreation Ctr
$
1,759,688
$
1,583,719
$
175,969
Tax Levy
Contribution towards Debenture Debt- Bowmanville Indoor Soccer
164,094
147,684
16,409
Debt Retirement RF
$ 1,923,781
$ 1,731,403
$ 192,378
D/C - Park Development & Related Facilities
Parks Development - Consulting
$
712
$
641
$
71
Tax Levy
$ 712
$ 641
$ 71
D/C - Roads and Related
Contribution towards Debenture Debt- Green Road
$
538,773
$
538,773
$
-
$
538,773
$
538,773
$
-
Total Revenue Fund Expenses
$
3,429,580
$
2,967,401
$
462,179
Summary of Financing:
$ J
w
J -
$
199,736
$
-
D/C - General Goverment
11V
Schedule C
to Report FND-015-19
Municipality of Clarington
Development Charges Reserve Funds Statement
For the 2018 Year
Total Expenses
D/C R/F
Non D/C R/F
REVENUE FUND EXPENSES
For 2018
Financing
Financing
Description
-
496,847
-
D/C- Library Services
-
1,731,403
-
D/C-Indoor Recreation
-
641
-
D/C-Park Dev/Related Facilities
-
538,773
-
D/C - Roads and Related
-
-
16,409
Debt Retirement R/F
-
-
423,577
Tax Levy
-
-
1 22,193
jProfessional Fees Reserve
TOTAL FINANCING $ 3,429,580
$ 2,967,401
1 $ 462,179
120
Schedule D to
Report FND-015-19
Municipality of Clarington
Development Charges
Reserve Funds Statement
For the 2018 Year
Committed Amounts From Prior Years' Budgets and Council Approvals
Year
Project Description
Amount
Committed
Reserve Fund:
D/C - General Government
2011 Operating
Planning studies - zoning bylaw
$
23,166
2011 Operating
Plan - OP review commercial policy review
14,588
2011 Operating
Plan - Op review miscellaneous / contingency
25,419
2011 Operating
Secondary Plan - Bowmanville East
136
2012 Operating
Planning studies - Technology & Planning/Review project
27,686
2012 Operating
Secondary Plan - Bowmanville East
18,000
2015 Unexpended
Planning studies - zoning bylaw review - 90% DC [10% Prof fees Res]
108,639
2016 Operating
Operations -needs study [10% Prof fees Res]
90,000
2016 Operating
Plan studies - waterfront vision implementation plan [10% Prof fees Res]
90,000
2017 Council
Secondary Plans Agreement template [10% tax levy]
18,000
2017 Operating
Secondary Plan - Tooley Robinson Subwatershed Study
135,241
2017 Operating
Secondary Plan - Bowmanville East Town Centre
135,000
2017 Operating
Secondary Plan - Bowmanville West
32,634
2017 Operating
Secondary Plan - Bowmanville West
3,009
2017 Operating
Secondary Plan - Bowmanville West
80,805
2017 Operating
Secondary Plan - Bowmanville West
22,693
2017 Operating
Secondary Plan - Courtice Employment Lands
135,000
2017 Operating
Secondary Plan - Energy Business Park Update
14,000
2018 Operating
OP Appea Legal Costs
67,920
2018
Secondary Plan - Bowmanville East
90,491
2018
Secondary Plan - Bowmanville West
14,400
2018
Secondary Plan - Energy Business Park Update
4,500
Total Committed: $
1,151,326
Reserve Fund:
D/C - Library Services
2015 Capital
Library Collection - purchase of additional resources in all formats
$
26,697
2016 Capital
Library Collection - purchase of additional resources in all formats
77,143
2017 Capital
Library Collection - purchase of additional resources in all formats
127,589
2018 Capital
Library Collection - purchase of additional resources in all formats
19,589
Total Committed: $
251,018
Reserve Fund:
D/C - Indoor Recreation
2014
Balance remaining of Interim Financing from Reserve Funds
$
127,904
Total Committed: $
127,904
P46219
Schedule D to
Report FND-015-19
Municipality of Clarington
Development Charges Reserve Funds Statement
For the 2018 Year
Committed Amounts From Prior Years' Budgets and Council Approvals
Year
Project Description
Amount
Committed
Reserve Fund:
D/C - Park Development & Related Facilities
2017 Capital
Farewell Creek Park Trail - Phase 1
$
35,977
2017 Capital
Courtice Dog Park
13,916
2017 Capital
Enniskillen Park
5,567
2017 Capital
Waterfront Trail Realignment - Energy Dr to Waverley Rd
36,000
2017 Capital
Waterfront Trail Realignment - Bennet Rd Easterly to existing trail
4,500
2018 Capital
Bowmanville Valley Trail (Baseline to Waterfront)
382,289
2018 Capital
Soper Creek Park Trail - Phase 2
257,423
2018 Operating
Consulting - Parks Design (10% tax levy)
13,500
Total Committed: $
749,173
Reserve Fund:
D/C - Operations
2013 Capital
Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut
$
257,728
2015 Capital
Hampton office expansion
6,627
2016 Capital
Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut
675,000
2017 Capital
Bowmanville Cemetery expansion - design
22,500
2018 - GGC Report
Tandem Diesel Dump Truck(s) w/Plow - Add'I funding was required
16,882
2018 Capital
Fleet New - Roads
519,721
2018 Capital
Operations Depot Improvements
67,500
Total Committed: $
1,565,958
P462 2
Municipality of Clarington
Development Charges Reserve Funds Statement
For the 2018 Year
Committed Amounts From Prior Years' Budaets and Council Aaarovals
Year Project Description
Reserve Fund:
D/C - Roads and Related
2011 Capital
Rudell Rd Reconstruction
2011 Capital
North Scugog Court
2011 Capital
Baseline Rd Sidewalk - Green to Westside
2011 Capital
Brookhill Tributary Nick Point Remedial Work
2013 Capital
Port Darlington Waterfront Park East Beach Phase 1
2013 Capital
Concession Rd 3 ( Liberty St. - Jollow Dr) Design
2013 Capital
Concession Rd 3 (#57 - Middle Rd)
2013 Council
Port Darlington Waterfront Park East Beach Phase 1 -- add'I financing
2013 Council
Lake Rd Extension
2014 Capital
Brookhill Blvd Oversizing
2014 Operating
Engineering Consulting- Design CIMA (Longworth Ave W)
2015 Capital
Baseline Rd Streetlighting (Green Rd - West side Dr)
2015 Capital
Rudell Rd Reconstruction
2015 Capital
Scugog St. / Middle Rd Reconstruction
2015 Capital
Green Rd Reconstruction (Harvey Jones to Longworth)
2015 Capital
Holt Rd Reconstruction (Hwy 401 to Hwy 2) Design
2015 Capital
Sidewalk -Rudell Rd (Sunset Blvd to Hart)
2016 Capital
Street lighting - Courtice Road (south of Holyrod Dr)
2016 Capital
Pavement Rehabilitation -Green Road cycling lanes [DC -project #251 - trsf UECF from Trulls Rd for CL2016-17
2016 Capital
Longworth Ave extension EA (Green to Holt)
2016 Capital
Middle Rd reconstruction (Con Rd 3 to urban limit)
2016 Capital
Soper Creek pedestrian link to Camp 30
2016 Capital
Grady Drive (at Foster Creek) Environmental Assessment Completion
2016 Capital
North Scugog Court surface asphalt (Dan Sheehan to West Scugog)
2016 Capital
Holt Rd Reconstruction (Bloor to Hwy 2)
2016 Capital
Lambs Road interchange at Hwy 401 - cost/benefit study
2016 Capital
Liberty St sidewalk (Longworth to Bons -west side)
2016 Capital
King St streetscape (RR57 to Bow Creek)
2016 Council
Green Rd Grade Separation - trf'd from Conc Rd#3 (Middle to Liberty)
2016 Operating
Pond Maintenance/Sediment Cleanout-Clarington Ponds/Clarnew, Newc & WestSide, Bow(CIMA)
2017 Capital
Longworth Ave Culvert at Brookhill Tributary
2017 Capital
Longworth Ave Oversizing (Green Rd to Clarington Blvd)
2017 Capital
Green Rd Reconstruction (Stevens to Harvey Jones)
2017 Capital
George Reynolds Dr Extension
2017 Capital
Concession Rd 3 (Middle Rd - Liberty St.)
PX62 X
Schedule D to
Report FND-015-19
Amount
Committed
62,645
335,164
71,272
7,101
1,611
11,803
30,972
110,000
409,044
310,000
446
37,552
60,000
190,913
858,295
88,875
43,000
24,518
12,003
83,432
223,834
338,400
123,046
21,437
948,435
13,619
98,000
4,315
89,194
5,068
67,000
14,443
17,799
60,891
118,639
Schedule D to
Report FND-015-19
Municipality of Clarington
Development Charges
Reserve Funds Statement
For the 2018 Year
Committed Amounts From Prior Years' Budgets and Council Approvals
Year
Project Description
Amount
Committed
2017 Capital
Port Darlington subdivision Rd (Port Darlington to east)
327,794
2017 Capital
King St Cycling Facility (RR 57 to Roenigk Dr)
12,500
2017 Capital
Concession St East Reconstruction (Soper Ck Dr to Lambs Rd)
999,812
2017 Capital
North Street Sidewalk (George to Remi)
85,000
2017 Capital
Liberty St sidewalk (Bons Ave to Jenningds - west side)
120,000
2017 Capital
Clarington Blvd at Prince William Dr Traffic Signals
25,000
2017 Capital
Green Rd at Stevens Rd Traffic Signals
24,695
2017 Capital
Scugog St at Wellinton St Intersection Improvements
21,231
2017 Capital
Longworth Ave and Green Rd Intersection
38,126
2017 Capital
King St at Scugog - Intersection Improvements
9,496
2017 Operating
Engineering - Design
75,000
2018 Capital
Street lighting - Concession Rd 3 ( Liberty St to Jollow Dr)
28,608
2018 Capital
Street lighting - RR57 (Hwy2 to 150m N of Stevens Rd)
20,000
2018 Capital
Street lighting - RR57 (Conc Rd 3 to Urban Limit)
340,000
2018 Capital
Darlington Bldv (South limit to Hwy2)
67,264
2018 Capital
Baseline Rd (Lambs to Bennett)
2,472,168
2018 Capital
Green Rd (Harvey Jones to Ross Wright)
70,890
2018 Capital
Lake Rd Extension (Bennett Rd to 310m West)
69,103
2018 Capital
King St Cycling Facility
125,000
2018 Capital
Lambs Rd (Baseline to 275m N of Baseline Rd)
632,204
2018 Capital
Lambs Rd (Hwy 2 to Concession St E)
1,953,593
2018 Capital
Sidewalk - RR 34/Courtice Rd (Nash Rd to Urban Limit)
16,696
2018 Capital
Sidewalk - RR 57 (Conc Rd 3 to Urban Limit) East Side
248,530
2018 Capital
Sidewalk - RR 57 Multi -use Trail - Aspen Springs to Hwy 2
15,000
2018 Capital
Traffic Signals - Green Rd at Stevens Rd
225,000
2018 Capital
Intersection Improvements - King St at Scugog St
22,050
2018 Capital
Intersection Improvements - Green Rd at Bowell
125,165
2018 Capital
Various Erosion Protection Works
29,685
2018 Operating
Engineering - Design
72,500
2018 Operating
50% North Newc Drainage Study
11,500
Total Committed: $
13,176,375
Reserve Fund:
D/C - Parking
2015 Capital
New Central Parking Meters - Newcastle
$
19,800
Total Committed: $
19,800
Total Committments to Development Charges Reserve Funds
$
17,041,553
P42 m
Clarington
Finance Department
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 27, 2019
Report Number: FND-016-19 Resolution:
File Number: By-law Number:
Report Subject: 2018 Annual Statement for Cash In Lieu of Parkland Reserve Fund
Recommendation:
That Report FND-016-19 be received for information.
125
Municipality of Clarington
Report FND-016-19
Report Overview
Page 2
This report complies with amendments to the Planning Act, 1990 which became effective in
2016. The Smart Growth for Our Communities Act, 2015 requires reporting on Section 37
(Increased Density) and Section 42 (Conveyance of land for park purposes). This report
discloses the annual activity in the Parkland Cash -in -Lieu Reserve Fund for 2018. There is
nothing to report for increased density funds at this time.
1. Background
1.1 In accordance with Section 37 (Increased Density) and Section 42 (Cash -in -Lieu of
Parkland) of the Planning Act the Treasurer must provide a financial statement including
opening and closing balances to Council relating to cash -in -lieu of parkland monies and
increased density funding. This statement must be made available to the public.
2. Section 42 (Conveyance of land for park purposes)
2.1 Under section 42 of the Planning Act, a municipality may require, as a condition of
development, that land be conveyed to the municipality for park or other public
recreational purposes. In certain circumstances, Council may require a payment in lieu of
land dedication, to the value of the land otherwise required to be conveyed.
2.2 These funds must be held in a special account (Reserve Fund), allocated interest and
spent only for the acquisition of land to be used for park or other recreational purposes
including the erection, improvement or repair of buildings and the acquisition of
machinery, particular to park purposes.
2.3 Attachment #1 details the Statement of the Treasurer, in compliance with the Act.
3. Section 37 (Increased Density)
3.1 Clarington does not currently have a program set up for Section 37; therefore an annual
statement is not required. The Official Plan has a section on "community benefits"
(Section 37) but Clarington does not have a market that would make this provision useful
at this time. The Official Plan provision is in place to allow Clarington to consider this
opportunity in the future. As a result, there is no Statement of the Treasurer required.
3.2 Proposed changes under Bill 108 may result in certain items which are currently
recovered under development charges (parks, libraries, arts, recreation facilities) to be
charged through a Community Benefit Charge. At the date of writing, the financial impact
is not determinable as significant details on this charge are pending regulations which are
not publicly available.
126
Municipality of Clarington Page 3
Resort FND-016-19
4. Concurrence
4.1 Not Applicable
5. Conclusion
5.1 It is respectfully recommended that this report, as required by Section 42 of the Planning
Act, 1990 be received for information and be made available to the public by posting on
the Municipality's website.
6. Strategic Plan Application
6.1 Not applicable
Submitted by: `
Trevor Pinn, B.Com, CPA, CA,
Director of Finance/Treasurer
Reviewed y:
Andrew C. Allison, B. Comm, LLB
CAO
Staff Contact: Paul Creamer, CPA, CMA, Deputy Treasurer, 905-623-3379 ext. 2604 or
pereamer@clarington.net
Attachment 1 — Cash -in -lieu of Parkland Reserve Fund for the year ended December 31, 2018
There are no interested parties to be notified of Council's decision.
127
Attachment 1 to
Report FND-016-19
Municipality of Clarington
Cash -in -lieu of Parkland Reserve Fund
For the Year Ended December 31, 2018
128
Parkland R/F
(504)
Balance as of December 31, 2017
$(2,198,198)
Plus:
Cash -in -lieu Collected in 2018
2018 Reserve Fund Interest
(370,991)
(71,185)
Subtotal
(442,176)
Closing Balance as of December 31, 2018
2,640,373
Committed Amounts from Prior Years
-
Available at December 31, 2018
$(2,640,373)
128
21.3 Unfinished Business
Excerpt of the May 6, 2019
General Government Committee Minutes
Paragraph 5 of Resolution #C-044-19:
That the purchasing By-law be amended to require the approval by Council for the
hiring of external consultants, except where the same are required by law.
21.5 Motion Regarding Hiring of External Consultants paragraph 5 of the
foregoing Resolution #C-044-19 [Tabled from the February 4, 2019 Council
Meeting]
Resolution #GG -311-19
Moved by Councillor Neal, seconded by Councillor Jones
That paragraph 5 of Resolution #C-044-19, regarding hiring of external consultants, be
tabled to the General Government Committee meeting of May 27, 2019, during the
consideration of Report FND-002-19, Budget Policy.
Tabled
129
21.4 Unfinished Business
Excerpt of the May 6, 2019
General Government Committee Minutes
9.6 Linda Kent, Library Director & CEO, Clarington Public Library, Regarding
Report FND-002-19, Budget Policy
That Communication Item 9.6, Linda Kent, Library Director & CEO, Clarington Public
Library, regarding Report FND-002-19, requesting a change to the proposed Budget
Policy, be approved; and.
That the $50,000 reference in Section 5.7 of the proposed Budget Policy, contained in
Report FND-002-19, be deleted.
130
21.5 Unfinished Business
Excerpt of the May 6, 2019
General Government Committee Minutes
Motion Regarding Staff Expending Funds:
Moved by Councillor Neal, seconded by Councillor Traill
That Council approval is required prior to Staff expending funds which would result in an
over expenditure of the budgeted account.
21.2 Motion Regarding Staff Expending Funds [Referred from the February 19,
2019 Special General Government Committee Meeting
Resolution #GG -307-19
Moved by Councillor Neal, seconded by Councillor Traill
That Resolution #GG -116-19, regarding Staff expending funds, be tabled to the General
Government Committee meeting of May 27, 2019.
Tabled
131
Town cif.
A("jR404
e
Lori Talling
Sport Durham
Planning and Economic Development
The Regional Municipality of Durham
605 Rossland Road East
Whitby, Ontario L1 N 6A3
May 23, 2019
Re: 2022 Ontario Summer Games Bid
TOWN OF AJAX
65 Harwood Avenue South
Ajax ON L1 S 3S9
www. a i ax. ca
Please be advised that the following resolution was endorsed by Ajax Town Council at its Meeting
held on May 21, 2019:
WHEREAS Sport Durham is seeking approval by Regional Council to submit a bid to host the
2022 Ontario Summer Games in the Durham Region;
AND WHEREAS this three-day event would take place in August, 2022 hosting 21 sports,
bringing in 3,000-3,500 participants and generating $4-6 million in region -wide economic
impact;
AND WHEREAS the Town has an opportunity to participate by hosting sporting events which
may include baseball, softball and soccer, as determined by the organizing committee;
AND WHEREAS hosting the 2022 Ontario Summer Games would further advance the Region
D❑GF7R❑❑VEV IFFMM❑QVVF�L❑_RvW P ❑®(sport games, including the 2019
Parasport Games and the 2015 Pan Am games;
AND WHEREAS the Town has invested over $9 million in capital improvements to the
baseball and softball fields at Audley Ballpark, and the creation of two Artificial Turf fields at
Ajax Community Centre (jointly funded by the Government of Canada and the Town). Part of
the 2015 Pan Am Games Facility Agreement for Audley Ballpark requires the Town to provide
access to high performance organizations, for no less than 10% of programming hours of the
facility, at a preferred rate of no more than 75% of normal charge out rates for use of the
facility, for a period of twenty years;
1 2 : [7 ❑ ( 5 ( ) 2 5 ( EW q7 C5 ( 62/ 9 ( ❑ [7 ❑$ 7 E$ PD= R❑ SRA% SRS L -I❑ DP VLELGV1U
host the 2022 Ontario Summer Games, encouraging Regional Council to provide their
support; and acknowledge that if the Region is awarded the bid, the Town of Ajax is a willing
host and participant in the games;
AND THAT if the Region is awarded the bid, Ajax staff will report back to Council with detailed
L II R P CfiZ7F-+ DlGZ❑1 i17 R❑ I ViSDAfflSD R L I WHUEDP HV L:FO Q❑❑[DV�WDNG FIRM D G
resource implications;
AND THAT this resolution be distributed to the Region of Durham, all Durham Region
Municipalities, Sport Durham, MPP Rod Phillips and MP Mark Holland.
If you require any additional information please do not hesitate to contact me at 905-619-2529, ext.
3342 or alexander.harras(a)alax.ca
Sincerely
Alexander Harras
Manager of Legislative Services/Acting Clerk
Copy: Councillor S. Lee
Region of Durham
all Durham Region Municipalities
MPP Rod Phillips
MP Mark Holland
Town cif.
A("jR404
e
Regional Government Review Advisors
Ministry of Municipal Affairs and Housing
777 Bay Street, 17th floor
Toronto, Ontario
M5G 2E5
May 23, 2019
Re: Regional Government Review
TOWN OF AJAX
65 Harwood Avenue South
Ajax ON L1 S 3S9
www. a i ax. ca
Please be advised that the following resolution was endorsed by Ajax Town Council at its Meeting
held on May 21, 2019:
WHEREAS the Government of Ontario is undertaking a Regional Government Review to
examine governance, decision -P DIAL IF -1 FGVH-IFH-G-ID-HT❑11❑EF\kR MEI L2 ❑ U RVLM1 IAFCM
municipalities, Simcoe County, and all respective lower -tier municipalities;
❑1 ❑ ❑ ❑( 5 ( 116 ANH❑5 HdREDO0 ❑ELI SD3" m ❑EIEDP EANI-I❑5 HE R❑EZID❑GJ.W E-8EHatier
municipalities continue to be leaders and advocates for good governance in the municipal
d4i❑FHG:EE-I15 HER❑VLC3FLMR❑ L❑D❑HEIMAOM in the 2015 Regional
Council Composition Review, and the decision of Durham voters to elect the position of
Regional Chair as of 2014;
AND WHEREAS there is a strong and proven relationship between the Region and its lower -
tier municipalities in Durham, and the double -direct voting system ensures that members of
both local and regional councils are well informed about all issues and concerns impacting
residents;
❑ 1 ❑ ❑ ❑ ( 5 ( [16 11 PILI R II FLO WH 7 R I ❑1E1D❑1"1LVD WIH H D H RSSR W MW I R I V\ M HI I RI
services and/or better service alignment between the Town and the Region to increase
efficiencies for residents and businesses;
AND WHEREAS Ajax Council is confident that, through the Regional Government Review,
the Province of Ontario will respect municipal autonomy, identity and representation;
NOW THEREFORE BE IT RESOLVED THAT Ajax Council supports a continued two-tier
municipal structure and double -direct voting system and governance model throughout
Durham Region, noting that the Town is open to improving the alignment of services between
the upper- and lower -tiers in order to achieve increased efficiencies;
AND THAT this resolution be distributed to all Durham Region municipalities, the Region of
Durham, the Regional Government Review Advisors, Minister Steve Clark, MPP Rod Phillips,
and all Durham Region MPPs.
If you require any additional information please do not hesitate to contact me at 905-619-2529, ext.
3342 or alexander.harras(a.alax.ca.
Sincerely,
Alexander Harras
Manager of Legislative Services/Acting Clerk
Copy: Mayor S. Collier
Durham Region Municipalities
Region of Durham
Minister Steve Clark
MPP Rod Phillips
all Durham Region MPPs.
Regular Council Meeting Resolution Form
Date: April 16, 2019 No: RESOLUTION - 131-2019
Moved by Councillor Scott Brum Disposition: CARRIED
Seconded by Councillor Heather Lang Item No: 9.1
Description: Request for Support #1-4
2. Councillor Scott Brum - Government of Ontario E -Learning
RESOLUTION:
WHEREAS the Government of Ontario is proposing education adjustments; AND WHEREAS the
Government of Ontario announced that secondary school students will be required to take four (4) out
of the thirty (30) high school credits as online courses; AND WHEREAS thirty (30) credits are required
for an Ontario high school diploma, the government is not providing rural Ontario with the same
broadband access as the rest of the Province; AND WHEREAS throughout much of rural and northern
Ontario, broadband service is lacking, making e -learning impossible, and may set our students up for a
two-tier education system due to the lack of internet access; AND WHEREAS online e -learning will
disproportionately affect students with special needs, who may need more attention from their
teachers, and students in low-income families, who may not have access to a laptop and internet at
home to do their online course work; THEREFORE BE IT RESOLVED THAT the Township of
McNab/Braeside respectfully requests the Premier of Ontario to reconsider these online courses until
rural Ontario students can be given the same opportunity to access the internet as the urban students;
BE IT FURTHER RESOLVED THAT this motion be circulated to Ontario Premier Doug Ford, Minister
of Education Lisa M. Thompson, MPP of Renfrew-Nipissing-Pembroke John Yakabuski, MP of
Renfrew-Nipissing-Pembroke Cheryl Gallant, all Municipalities in the Province of Ontario, AMO, and
ROMA.
MAYOR
Recorded Vote Requested by:
Yea Nay
T. Peckeh
B. Armeden
H. Lang
5. Brum _
O. Jacob
Dedarafion of Pecuniary Interest:
Disclosed Nslherltbeir Interest(s), vacated ho/her/their seat(s).
abstained from discussion and did not vole
Page 12 of 18
MATHANY
M H &
HIGGS
LAW
May 24, 2019
Ms. Anne Greentree
Clerk
Municipality of Clarington
40 Temperance Street
Bowmanville, ON, L1 C 3A6
Dear Ms. Greentree:
RE: CLOCA Resolution #38
Port Darlington Shoreline Hazard Study
General Governance Committee Meeting - May 27, 2019
61 A Jarvis Street, Suite #200
Toronto, ON M5C 2H2
416.947.6700
416.947.6703
info@mhlawyers.ca
www.mhlawyers.ca a
I am a professional land use planner at the firm MBH Law and I represent Andy Brown, one of the
owners of 83 Cedar Crest Beach Road (the "Owner") with respect to item 7 (Delegations) on the
May 27, 2019 General Government Committee (the "Committee") agenda. Andy Brown will be in
attendance at the May 27th meeting and will be speaking to this matter, along with some of his
neighbours.
I have spoken with the Owner and understand his views are reflective of many other residents on
Cedar Crest Beach Road. I have also reviewed the relevant documents and considered
Resolution #38 regarding the Port Darlington Shoreline Hazard Study (the "Resolution") from
Central Lake Ontario Conservation ("CLOCA") as outlined in their letter to Ms. Anne Greentree
dated, April 23, 2019. It is my understanding that the Resolution is before the Committee on May
27, 2019, for consideration.
Concerns
Upon review of the Resolution, from a land use planning perspective, the items of most concern to
the Owner are 2 and 4. These items, if approved by the Committee, will not be in the public
interest and does not represent good land use planning. CLOCA staff prepared a report dated
March 19, 2019 to CLOCA Board members entitled, Port Darlington Shoreline Hazard Study
("CLOCA staff report") which provided recommendations that formed the basis of the Resolution.
The findings and conclusions of the CLOCA staff report are based on misleading information and
the Owner has serious issues with this report as discussed below. The Owner has attended, along
with other residents, all public/community meetings and made their concerns known. However,
the concerns have not been considered and addressed.
Resolution item 2 - states that the amendments to the CLOCA Policy and Procedural Document
for Regulation and Plan review contained in Appendix 4 be recommended for adoption following
approval of flood mitigation as outlined in #5. Item #5 states that the CLOCA Board of Directors
recommends that the Council of the Municipality of Clarington consider the options to improve
safe access along municipal road in the Port Darlington area as part of capital planning and
budgeting and that the implementing road works be constructed where feasible and
appropriate.
The policies in Appendix 4 are extremely onerous and prevent the residents from any future
modifications to their properties. This is an unfair proposal to the residents, particularly the fact
that their properties when purchased and currently are zoned for their residential uses. Restricting
them even more than the current restrictions on future alterations to their property is unfair and
unjust and not in the public interest. The current policies in the CLOCA Policy and Procedural
Document for Regulation and Plan review already provides restrictive conditions for development
on these properties. There appears to be no other area specific policies in this document.
Resolution item 4 - states that the CLOCA Board of Directors Requests that the Municipality of
Clarington implement the Clarington Official Plan Regulatory Shoreline Policies, as amended by
Official Plan Amendment 107, and the CLOCA Policy and Procedural Document for Regulation
and Plan Review, through a Zoning By-law enacted under the Planning Act.
It is our position that the CLOCA staff report and the background reports are either flawed or have
been misrepresented and as such, provides misleading information. As well, the CLOCA staff
report does not address the residents initial request to study and make recommendations on
mitigation measures to address the issue of shoreline erosion. As such, to adopt the Resolution,
particularly items 2 and 4 would be premature and should not be considered until such time that
comments and information by the residents to correct and update the reports have been
considered by CLOCA.
With respect to Resolution item #4, if a zoning by-law is still to be initiated, only after all comments
by the residents have been considered and addressed, the residents requests that sufficient
notice be given to them in order to participate in the process and make appropriate comments
as prescribed by the Planning Act.
Background and Reports
The Municipality of Clarington Council passed a resolution on July 12, 2017 acknowledging the
erosion in the Cedar Crest Beach area and that it needed to be addressed urgently. The
residents of the community requested the Municipality to help find and implement a solution to
mitigate shoreline erosion and promote beach restoration. It was resolved that the Municipality
request the federal and provincial government, and CLOCA to work together to develop an
entire waterfront plan including the Port Darlington channel, and the beach waterfront, and work
towards a cost sharing agreement for the study and work. As a result of the July 2017 Council
resolution, numerous reports were prepared including a report by W.F. Baird & Associates Coastal
Engineers Ltd. dated, October 5, 2018, entitled, Port Darlington Shore Protection Concepts (the
"Baird report"). This report was prepared for CLOCA.
The Baird report identifies impacts by the St. Marys piers: 1) interruption of sediment supply from
the shorelines west side of the piers (approximately 2,000 m3/year as evident from formation of the
fillet beach on the west side of the piers); 2) reversal of longshore transport along the shoreline
immediately east of the piers (as evident from formation of the fillet beach on the east side of the
piers); and 3) loss of sediment supply from the shoreline protected by the St. Marys piers. Having
identified these impacts, CLOCA has not suggested or recommended mitigation measures
required by St. Marys Cement.
Four concepts were developed to address shoreline erosion and beach enhancement as
directed in Council's 2017 resolution and was the residents of the community's request. Concepts
1 to 3 are integrated approaches that include development of a beach to protect the shoreline
from erosion and construction of jetties at the mouth of Westside Creek and the flood drainage
channel to impede sand bars from forming and obstructing flow. Concept 4 is a traditional
armourstone revetment; it does not include jetties to impede sand bar formation at the channels.
Concept 3 is the residents preferred concept, which they have expressed to CLOCA. This
concept provides for two jetties constructed at the mouth of Westside Creek to impede sand bars
from forming at the creek mouth and obstructing flow. A jetty would also be constructed on the
east side of the flood drainage channel located at the west end of the study shoreline to mitigate
bar formation at the channel mouth.
The Baird report states that this concept provides the most protection against erosion and
provides some reduction in flooding due to wave uprush from Lake Ontario and that it provides a
large beach amenity. However, this option is the most costly.
Another report entitled, The Port Darlington Community Shoreline Management Plan: Reporting on
Flooding, prepared by CLOCA was also prepared. The analysis and modeling appear to be
flawed and the data presented is misleading. The modeling is based on old data and does not
reflect existing conditions. This report should be re-examined with up-to-date data and discussions
with the residents to incorporate realistic scenarios.
The CLOCA staff report summarizes the above referenced reports. It acknowledges the 4 options
presented in the Baird report and notes that shoreline alternatives would be considerable. To
address funding options, the CLOCA staff report states that in 2018, Clarington staff and CLOCA
staff collaborated on the submission of an Expression of Interest application under the National
Disaster Mitigation Project to Infrastructure Canada for funding under the program. The
application was denied for the first intake of funding into the program. Infrastructure Canada
staff advised that the application will be eligible to be considered for a second intake into the
program anticipated in the fall of 2019. It would be reasonable and sensible to make the
submission for a second intake into the program and see if funding is granted.
The CLOCA staff report states that, "the Baird report notes that the St Marys pier protrudes about
650m into the lake and potentially interrupts sediment supply from west of the pier and from the
natural shoreline that is now covered by the pier." This is misleading and inaccurately references
the Baird report. The Baird report, specifically states that, "this means that St. Marys piers would
block any potential supply of sediment available (e.g. through bluff erosion) from the westerly
shorelines. In fact, shoreline comparisons from the shoreline immediately west of the St. Marys
piers conducted previously by Baird indicated a growing fillet beach since construction of the
piers. Comparisons of the 2000 and 2007 shorelines indicated approximately 2,000 m3 of sand
had been deposited annually in the local fillet beach immediately west of the piers." Having
acknowledged the impacts from St. Marys piers, CLOCA staff does not address any mitigation
measures by St. Marys Cement. Consideration needs to be taken and an analysis of the types of
mitigation measures by St. Marys Cement must be conducted for a comprehensive and wholistic
approach.
The CLOCA staff report references on numerous occasions a voluntary Port Darlington disposition
program. This is not a preferred option and with shoreline erosion protection alternatives
presented in the Baird report, this program should not be considered at this time.
Conclusion and Request
Based on the above, the Owner is requesting not to adopt the items of Resolution#38. As well,
any zoning amendment should not be considered until the concerns of the residents have been
addressed. If a zoning amendment is to be initiated, only after issues from the residents have
been addressed, the residents request sufficient notice in order to be able to adequately
participate in the process as prescribed by the Planning Act.
We thank you for your time and consideration of our request. Should you have any questions, do
not hesitate to contact me directly at 647-629-7255 or may@mhlawyers.ca.
Yours truly,
May Luong, RPP, MCIP
CC. Port Darlington Neighbourhood Association
Andy Brown and Cindy Mitchell