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HomeMy WebLinkAbout2015-12-02 MinutesMINUTES OF ENERGY MANAGEMENT STEERING COMMITTEE MEETING Wednesday, December 2, 2015 9:00 am Municipal Administrative Centre — Room 1C Present: George Acorn, Chair Catherine Carr Curry Clifford Rob Groen David Ferguson Anne Greentree Marie Marano Ian LaFlamme Lockie Longhurst Gord Weir Karen Richardson Adam Yarascavitch Frank Wu Regrets: Leslie Benson Ken Ferguson Tim Welsh Fred Horvath Interested Parties: Lindsay Flood Franklin Wu 1. Review of Meeting Minutes The June 16, 2015 minutes were reviewed by the committee. 2. September Energy Challenge Results Catherine announced the results for the September Energy Challenge as follows: 1St Place - Orono Depot 2nd Place - Hampton Depot 3rd Place - Darlington Sports Centre The reductions were not huge, which is a testament to how difficult it is to actually reduce energy consumption. The committee deliberated the best way to award prizes (donated by Veridian through the Mayor's Officer) and to recognize the winners. It was concluded that the top 3 locations receive the prizes as well as a pizza lunch for the winning location staff. Corporate Communications will be contacted to promote the competition results and celebration event. Energy Management Steering Committee Minutes Page 2 December 2, 2015 3. saveONenergy grant applications update George reported that a swimming pool deck lighting LED retrofit has been done at Courtice Complex. It has drastically improved the lighting and significantly reduced the energy costs. The total facility budget is yet to be determined. The Municipality received a $1500 incentive grant from Hydro One for this project. Community Services are finalizing the grant application for the Allan Strike facility, with an incentive grant anticipation of approximately $22,000 for this retrofit. Once finalized, we will coordinate through the Mayor's Office and Veridian for a cheque presentation at a Council meeting. Gord reported on a number of street lights that have been retrofit throughout our community, which he believes they are providing better illumination, and suggested that perhaps we should be seeking some public feedback on these new LED lights. Adam confirmed that it was the Region of Durham who undertook the replacements. Karen reported that all new lights being installed by Clarington are LED. George provided a brief update on plans for 2016 regarding this initiative and future budget options and implications. 4. Community Energy Efficiency Retrofit Program Rob provided an update on the program. The Municipality was seeking a commitment from the organizations for a 50% contribution. He reported that they received interest from 3 halls (Kendal, Tyrone and Hampton). Unfortunately the projects proposed either could be covered under Operations operating budget or the hall could not afford to contribute their 50% funding. It was agreed, therefore, that no projects would be undertaken at this time, but Catherine confirmed that the $10,000 would be held in a Reserve Fund for future projects. Rob will report back at the January meeting regarding possible upgrades to Community Buildings. 5. Newcastle Fire Hall — investigate hydro usage Catherine reported that the hydro usage at the Newcastle Fire Hall is significantly higher than Station 1 which was not anticipated. Adam reported his findings and made suggestions to assist in determining the source of usage: A. Contact Hydro One to determine if metre is actually reading properly, and B. install sub -meters in the facility (Z3 Technologies recommendations) which would allow you to track usage throughout the building. Adam suggested that consideration should be given to incorporating a sub -meter installations into our energy savings master plan, and further stated that the sub -meters are not expensive. Rob reported that he and Fred are expecting a report/quote from VIP Energy for sub -meters for the MAC. Rob will obtain a proposal from VIP energy for sub - metering. Energy Management Steering Committee Minutes Page 3 December 2, 2015 6. Energy Usage update Reports from Committee Catherine explained that Adam compiles all of the consumption reports and then provides a report to the committee every 6 months. This takes a significant amount of his time and is a process which is not timely for corrective action. Catherine advised of a recommended approach to managing energy consumption through the use of the consumption data analysis. The proposal involves Adam continuing to compile data and then distributing the applicable reports to each facility manager. This will enable the facility manager to use the data in a timely manner and take any necessary actions to "manage" the energy consumption of the facility. This new process will begin in January 2016. 7. Energy Management Plan Goals — Team Updates a. Complete energy audit master plan Phase II projects Rob reported that the retrofit for the MAC is underway and expected to be completed January 15, 2016. b. Prepare energy audit master plan Phase II projects Nothing to report. More work will be done on this plan in January. c. Integrate energy conservation into Corporate Asset Management Plan Nothing to report. d. Enhance staff conservation awareness and engagement Marie and Gord reported on suggested publications to be distributed/displayed once a month. Marie suggested that rather than communications creating the logo perhaps we could engage with a logo contest with staff. e. Strategically align with Council Strategic Plan Curry reported that while energy management has not been expressly stated in the new Strategic Plan, it remains still very much a focus and a very important initiative. The Committee will continue with key messaging on initiatives. f. Initiate a streetlight retrofit project in 2015 This project is a joint process between Engineering and Operations. Anything new being installed will be energy efficient. Adam stated that retrofits, while they look great, will only be of value if they are saving energy and therefore costs. Adam is working with the utility companies to undertake a complete inventory of street lights, by location and type, and will be working towards setting up separate accounts for traditional lights from LED lights such that usage and costs can be better analyzed and reported. g. Reduce energy intensity factor by 5% by 2019 Adam advised he will have a final year-end report for 2015. He has seen some decreases but believes these are attributed to the CFC shut down. The MAC has saved quite a bit. Appoint Chair and Vice -Chair positions George Acorn stepped down as chair, effective January 1, 2016, and Catherine Carr was elected as Chair. The appointment of Vice -Chair will be considered at the next meeting. 8. Communications Department Assistance Marie agreed to have Communications staff more engaged in promoting the efforts of the Committee and corporate energy related initiatives. Energy Management Steering Committee Minutes Page 4 December 2, 2015 9. Other Business Marie shared two articles of interest; regarding the storage of energy underwater, and Markham looking at merging electrical distribution companies in Ontario. Frank thanked George for his dedication and leadership during his term as Chair, thanked Catherine for stepping up as Chair, and thanked the committee for their work and achievements. 10. Next Meeting The next meeting was scheduled January 27, 2016 at 9:00 AM. 11.Adjournment