Loading...
HomeMy WebLinkAbout06/02/2008 Cl~pn General Purpose and Administration Committee Minutes June 2, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 2, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Absent Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor W. Woo Councillor C. Trim - Municipal Business Chief Administrative Officer, F. Wu Purchasing Manager, Corporate Services, J. Barber (from 2:00 pm) Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano (until 1 :00 pm) Recreation Services Manager, Community Services, S. Meredith Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Counicllor Hooper advised of the following events he attended recently: . Volunteer Recognition Awards hosted by Clarington Older Adults. · Recognition ceremony at the Clarington Cenotaph. . Support the Troops Rally at Clarington Fields. . The 6th Annual Alfie Schrub run at which a course record was set. General Purpose and Administration Committee Minutes June 2, 2008 Councillor Novak advised of the following events she attended recently: . Federation of Canadian Municipalities conference in Quebec. She has many resource materials for other members to review and provided each Committee member with a "Canada Remembers" pin. Councillor Foster announced the following: . Thursday June 5th, 2008 Clarington Older Adults is hosting a Social Tea at the Courtice Complex. . Purina Walk for Guide Dogs Event, hosted by the Courtice Lions, and was well attended. Councillor Woo advised of the following events he attended recently: . The Special Olympics and two Clarington residents participated; in the bowling event Orono resident Kelly O'Neil and in the swimming event Courtice resident Laura McDonald. . Recognition ceremony at the Cenotaph and he thanked Operation and Fire staff for their involvement at this ceremony. . Wall to Wall Fundraiser at the Visual Arts Centre. . Fruit, Wine and Food Festival hosted by Archibald's Orchard in support of Big Brothers and Big Sisters. . "Greek Night" fund raiser in support of Lakeridge Bowmanville Hospital Emergency Room where $11,500.00 was raised. Councillor Robinson announced the following: . June is Recreation Month. . June 4th is the Mayor's Walk and BBQ at the Bowmanville Valley Trail. . June 22nd is the Community Cycle with the Mayor and Members of Council. · On Wednesday October 3, 2007 Canada broke the world record in the World Record Walk with a total of 231 ,635 Canadian participants of which 319 were Clarington residents. MINUTES Resolution #GPA-337 -08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 12, 2008, be approved. CARRIED - 2. General Purpose and Administration Committee Minutes June 2, 2008 Resolution #GPA-338-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the agenda be altered to hear the presentation from Craig Binning, Hemson Consulting, Regarding Report FND-012-08, under the Public Meeting section of the agenda. CARRIED PRESENTATIONS Todd Brown and Claire Tucker-Reid, Monteith Brown Planning Consultants, addressed the Committee regarding Report CSD-015-08. Mr. Brown provided the Committee with an overall view of the Vision, Mission, Guiding Principles, Goals and Targets for the Community Services Department. Mr. Brown informed the Members that by 2016 the population is expected to grow by 23% with the greatest growth rate expected to be in the younger adults (20 - 34) and older adults (55+). Mr. Brown highlighted the key leisure trends. Local stakeholders as well as the general public were consulted through surveys and the outcome was that through the household survey respondents most frequently participated in swimming, aerobics/fitness/weight-training, ice sports, and indoor running/walking. The highest demand was placed on indoor and outdoor swimming, availability of additional ice time, and drop in programs for youth and leadership. Mr. Brown provided the Members with the Guideline Principles which are: Community Leadership, Building a Healthy Community, Meeting the Needs of a Diverse Community, Building Community Partnerships, Supporting Volunteers, Maintaining Infrastructure, and Fiscal Accountability. Ms. Tucker-Reid conveyed the twelve key targets for the Recreation Services Division, including: Pricing, Partnerships, Services for People with Disabilities, Volunteers, Youth Services, Fitness Discipline and Training Facility Review, and Programming. Ms. Brown was very impressed with how well the current facilities are run and commented on how well the staff was trained. She informed the Committee that they would like to see the Strategic Plan be considered for approval by Council and consider targets through future evaluation and budgeting processes. Staff will be bringing forward reports on individual initiatives for approval from Council. Resolution #GPA-339-08 Moved by Councillor Robinson, seconded by Counicllor Woo THAT the Committee recess for 5 minutes. CARRIED The meeting resumed at 10:55 a.m. - 3 - General Purpose and Administration Committee Minutes June 2, 2008 Mehran Monabbati, SENES, addressed the Committee regarding Air Emissions Standards. Mr. Monabbati presented to the Committee an overview of how a Massive Solid Waste Incinerator (MSWI) works and what emissions may result from a MSWI. He described the air pollution control technology associated with an MSWI and the difference between wet, spray drying and dry sulphur removal. Mr. Monabbati stated there are federal limits set for emissions from MSWI but Ontario has emission limits from MSWI which are set out in the Ministry of Environments guideline A-7, 2004. These guidelines are technology based and enforceable through EPA. Mr. Monabbati described the US Limits, Guidelines and Standards, and stated these vary depending on which state is host to the incinerator. He informed the Committee of the recommended emission limits and the two types of emission monitoring, and described the details of a Certificate of Approval. DELEGATIONS Jaison Gibson regarding Free Speech, Public Podium and Civil Disobedience was called but was not in attendance. Richard Ward addressed the Committee regarding taxes. Mr. Ward informed the Committee his garbage is now being collected but would like for the Committee to request that the surcharges from the months prior be waived as he was paying for a service which he was not receiving. Mr. Ward informed the Committee that an official request for the designation to commercial still has not been filed with the Planning Services Department, but he did file a rezoning application. He believes there has been an abuse of expert opinion given on behalf of the Municipality and Mr. Ward requested that a criminal investigation of criminal conspiracy be launched. Glenn Genge, D.G. Biddle & Associates addressed the Committee regarding Report PSD-058-08. He informed the Committee that he reviewed the Report and was available for questions. There were no questions for Mr. Genge. Robert Colby previously withdrew his request to address the Committee regarding the EFW facility. Kristin Robinson addressed the Committee regarding the health studies on the proposed EFW facility. Ms. Robinson expressed concerns over the omission of costs for health monitoring in the business case and would like to have seen the business case referred back to Health and Social Services for review and comments. Ms. Robinson questioned Deloitte's qualifications to make statements about EFW. She would like to see a comprehensive plan developed with regards to the EFW incinerator and feels that money should not be negotiated in exchange for the public's health. She would like to have Clarington request an extensive independent peer review with regards to the emission standards and declare Clarington an unwilling host. As well she requested the waste be sorted before it goes in the incinerator. Ms. Robinson presented the Committee with petitions signed by over 500 residents regarding EFW and the proposed incinerator. -4- General Purpose and Administration Committee Minutes June 2, 2008 Mayor Abernethy chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Proposed Amendment to the Development Charges By-Law 2005-108 FND-012-08 Report: Craig Binning, Hemson Consulting provided the Committee with a verbal report supported by a PowerPoint presentation pertaining to Report FND-012-08. Mr. Binning informed the Committee the current development charges are too low and he is recommending that by-law 2005-108, associated to development charges be amended. All services were considered, both general and engineered. Mr. Binning stated the growth forecast is critical and highlighted growth related to capital programs as well as calculated development charges. He realizes it is a significant increase on the non- residential side but advises that it is necessary due to: higher construction costs, capital costs exceeding indexing rates, increased service levels, and projects advancing earlier than predicted. He advised the Committee the effective date is suggested for July 1, 2008 and the end date will remain at 2010. Randy Grimes, Consultant for Metrus, IBI Group, spoke in opposition to Report FND-012-08. Mr. Grimes found the workshop provided by Hemson Consulting to be very informative and he would like to see the increase percentage between 5% _ 5 1/2%. He would like clarification on the road study that was done as well as clarification on the soft services from 2005 and 2008 studies. Mr. Grimes stated he did not fully understand the excess capacity amount which was considered, and regarding the cash flow for the Public Library and Recreation, he questioned why the population was discounted. Mr. Grimes agreed to submit his questions in writing. Mr. Wayne Clarke, Co-Chair Durham Region Home Builders Association, spoke in opposition to Report FND-012-08. He informed the Committee the Association is still reviewing the Report and hopes to have this review finalized by the end of the week. He asked the Committee to consider a phase-in with the first part being implemented July 1, 2008, and the second phase in January 2009. He would like to see existing developments allowed at the old rates and any new development would be at the new rates. Mr. Clarke has concerns the new rates will cause a reduction in the non- residential development for Clarington. He expressed concerns with regards the quantum calculations. .5- General Purpose and Administration Committee Minutes June 2, 2008 Kelvin Whalen, Kaitlin Group, spoke in opposition to Report FND-012-08. Mr. Whalen's concerns are with the quantum amount and felt it was unfair to compare Clarington with areas such as Richmond Hill and Markham as they are closer to Toronto. He informed the Committee if the increase is implemented in a one-step process it could have a dramatic effect on the area. He would like Council to consider a phase-in option such as 1/3 - July 1,2008, 1/3 - January 1,2009, and 1/3 - July 1,2009. He would like the homes that have already been sold to be allowed to have the permits at the old rate and he looks forward to the continued dialogue with staff. No one spoke in support to Report FND-012-08. Resolution #GPA-340-08 Moved by Counicllor Robinson, seconded by Counicllor Novak THAT the meeting recess for 1 hour. CARRIED The meeting resumed at 2:00 p.m. Councillor Novak chaired this portion of the meeting. (b) Subject: Applicant: Report: Application for Proposed Draft Plan of Condominium Halminen Urban Communities Inc. PSD-050-08 Sue Ashton, Senior Planner, Planning SeNices Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-050-08. No one spoke in opposition to or support of Report PSD-050-08. Susan Bordens was in attendance at the meeting but was required to leave before her opportunity to speak. Ms. Bordens therefore filed her comments in writing. Heidi Stevenson, Halminen Holdings, was present on behalf of the Applicant to answer any questions or concerns. She informed the Committee she would look into the fencing concerns raised by residents on Argent Road. - 6 - General Purpose and Administration Committee Minutes June 2, 2008 (c) Subject: Applicant: Report: Application to Amend the Clarington Official Plan and Zoning By-law Bowmanville Creek Developments Inc. PSD.051.08 Richard Holy, Senior Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-051-08. No one spoke in opposition to or support of Report PSD-051-08. Glen Genge, D.G. Biddle & Associates, was present on behalf of the applicant. He informed the Committee there are issues to be addressed and is confident these concerns can be resolved. He confirmed that the plan for the development will not affect the downtown. There were no questions or concerns raised at the public meeting. (d) Subject: Applicant: Report: Proposal to amend the Orono Community Improvement Plan Municipality of Clarington PSD.052.08 Faye Langmaid, Manager of Special Projects, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-052-08. Ms. Langmaid clarified that the amount for eligibility should be $5,000.00 not $10,000.00. No one spoke in opposition to or support of Report PSD-052-08. (e) Subject: Report: Proposed Street Name Change: Swarbrick Street PSD.053.08 No one spoke in opposition to or support of Report PSD-053-08. PLANNING SERVICES DEPARTMENT DRAFT PLAN OF CONDOMINIUM APPLICATION APPLICANT: HALMINEN URBAN COMMUNITIES INC. Resolution #GPA-341-08 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report PSD-050-08 be received; THAT provided the fencing issues raised at the Public Meeting are addressed to the satisfaction of the Planning Services Department, that the Draft Plan of Condominium application, submitted by Halminen Urban Communities Inc. be approved and that the .7. General Purpose and Administration Committee Minutes June 2, 2008 Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 3 to Report PSD-050-08; THAT a copy of Report PSD-050-08 and Council's decision be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-050-08 and any delegation be advised of Council's decision. CARRIED APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY. LAW BY BOWMANVILLE CREEK DEVELOPMENTS INC. TO PERMIT A WIDER RANGE OF COMMERCIAL USES Resolution #GPA-342-08 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-051-08 be received; THAT the application submitted by Bowmanville Creek Developments Inc. be further processed by staff for the preparation of a further report following the receipt of all outstanding information and agency comments; THAT a copy of Report PSD-051-08 and Council's decision be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-051-08 and any delegations be advised of Council's decision. CARRIED ORONO COMMUNITY IMPROVEMENT PLAN AMENDMENT Resolution #GPA-343-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-052-08 be received; THAT the Orono Community Improvement Plan Amendment contained in Attachment 1 to Report PSD-052-08, be received and that Staff consider the comments received in writing or at the Public Meeting prior to finalizing the Amendment; and THAT any interested party or delegation be advised of Council's decision. CARRIED .8. General Purpose and Administration Committee Minutes June 2, 2008 STREET NAME CHANGE FOR SWARBRICK STREET Resolution #GPA-344-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-053-08 be received; THAT the by-law to amend By-law 86-112, being the Street Name Map and Street Name Inventory, as contained in Attachment 2 to Report PSD-053-08, be approved; THAT a copy of Report PSD-053-08 and Council's decision be forwarded to the Durham Regional Police and the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-053-08 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 8,2008 Resolution #GPA-345-08 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-054-08 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on May 8,2008 for applications A2008-0009 and A2008-0016 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on May 8,2008 for application A2008-0015 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. CARRIED - 9 - General Purpose and Administration Committee Minutes June 2, 2008 MUNICIPAL ROSTER OF CONSULTANTS FOR THE PREPARATION OF ENVIRONMENTAL IMPACT STUDIES Resolution #GPA-346-08 Moved by Mayor Abernethy, seconded by Councillor Woo THAT Report PSD-055-08 be received; THAT the termination date for the Roster of Consultants for the Preparation of Environmental Impact Studies, be extended until the Official Plan Amendment for Bill 51-Planning Reform which clearly defines "complete application" takes effect; THAT the Purchasing By-law 2006-127 be waived; and THAT all interested parties listed in Report PSD-055-08 and any delegation be advised of Council's decision. CARRIED 2007 GROWTH TRENDS REVIEW Resolution #GPA-347-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-056-08 be received for information. CARRIED HERITAGE PERMIT FOR BEECH AVENUE RECONSTRUCTION, BEECH AVENUE HERITAGE CONSERVATION DISTRICT Resolution #GPA-348-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-057-08 be received; THAT Heritage Permit Application HP2008-01 for the Reconstruction of Beech Avenue be approved; and THAT all interested parties listed in Report PSD-057-08 and any delegations be advised of Council's decision. CARRIED -10 - General Purpose and Administration Committee Minutes June 2, 2008 AMENDMENT NO. 62 TO THE CLARINGTON OFFICIAL PLAN TO PERMIT A MEDIUM DENSITY DESIGNATION APPLICANT: 821013 ONTARIO LIMITED (WILLIAM TONNO CONSTRUCTION) Resolution #GPA-349-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-058-08 be received; THAT proposed Amendment No. 62 to the Clarington Official Plan, in response to an application submitted on behalf of 821013 Ontario Limited (William Tonno Construction), be adopted and the necessary By-law contained in Attachment 3 to Report PSD-058-08 be passed; THAT the Region of Durham and Municipal Property Assessment Corporation (MPAC) be informed of Council's decision; and THAT all interested parties listed in Report PSD-058-08 and any delegations be advised of Council's decision. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT CLARINGTON BEECH CENTRE PARKING STUDY Resolution #GPA-350-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report EGD-026-08 be received; THAT the Municipality of Clarington act as a resource to the Clarington Older Adults Association (COAA) over the next year as they work through the potential parking solutions outlined within Report EGD-026-08; THAT Council re-visit this issue again in one year upon receipt of a written report to Council from the Clarington Older Adults Association (COAA) detailing the efforts that have been made; - 11 - General Purpose and Administration Committee Minutes June 2, 2008 THAT discussions take place at that time about the success of these initiatives as well as any appropriate next steps; and THAT any interested parties be notified of Report EGD-026-08. CARRIED Mayor Abernethy chaired this portion of the meeting. OPERATIONS DEPARTMENT CLARINGTON PITCH-IN CANADA CLARINGTON CLEAN AND GREEN Resolution #GPA-351-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report OPD-006-08 be received for information. CARRIED Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - APRIL 2008 Resolution #GPA-352-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report ESD-008-08 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT PARKS AND RECREATION ONTARIO (PRO) CALL FOR ACTION ON AGING INFRASTRUCTURE FUNDING Resolution #GPA-353-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report CSD-012-08 be received; - 12 - General Purpose and Administration Committee Minutes June 2, 2008 THAT Council endorse the Parks and Recreation Ontario Report entitled "Investing in Healthy and Active Ontarians Through Recreation and Parks Infrastructure"; and THAT Council convey their support for Report CSD-012-08 and for funding programs for aging recreation, parks and sport infrastructure to the appropriate provincial representatives. CARRIED JUNE IS RECREATION AND PARKS MONTH Resolution #GPA-354-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report CSD-014-08 be received; and THAT the month of June 2008 be proclaimed Recreation and Parks Month as follows: WHEREAS, in the Municipality of Clarington, we are fortunate to have a variety of recreation and parks systems providing countless recreational opportunities for residents and visitors from around the world; and WHEREAS, recreation enhances quality of life, balanced living and lifelong learning; helps people live happier and longer; develops skills and positive self image in children and youth; develops creativity; and builds healthy bodies and positive lifestyles; and WHEREAS, recreational participation builds family unity and social capital; strengthens volunteer and community development; enhances social interaction; creates community pride and vitality; and promotes sensitivity and understanding to cultural diversity; and WHEREAS, parks, open space and trails provide active and passive outdoor recreation opportunities, help maintain clean air and water; and promote stewardship of the natural environment; and WHEREAS, recreation, therapeutic recreation and leisure education are essential to the rehabilitation of individuals who have become ill or disabled, or disadvantaged, or who have demonstrated anti-social behavior; and WHEREAS, the benefits provided by recreation programs, services and parks, and open space, reduce healthcare and social service costs; serve to boost the economy, economic renewal and sustainability; enhance property values; attract new business; increase tourism; and curb employee absenteeism; and WHEREAS, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks program, services and facilities; and - 13 - General Purpose and Administration Committee Minutes June 2, 2008 WHEREAS, Ontario has proclaimed that June, which witnesses the greening of Ontario and serves as a significant gateway to family activities, be designated as Recreation and Parks Month, which will annually recognize and celebrate the benefits derived year round from quality public and private recreation and parks resources at the local, regional and provincial levels: NOW THEREFORE BE IT RESOLVED THAT, the Council of the Municipality of Clarington, in recognition of the benefits and values of Recreation and Parks, does hereby proclaim the month of June as Recreation and Parks Month. CARRIED COMMUNITY SERVICES DEPARTMENT STRATEGIC PLAN Resolution #GPA-355-08 Moved by Councillor Foster, seconded by Councillor Woo THAT CSD-015-08 be received; and THAT the Community Services Department Strategic Plan (Attachment #1 to Report CSD-015-08) be adopted in principal. CARRIED Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT - JANUARY TO MARCH, 2008 Resolution #GPA-356-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CLD-018-08 be received; and THAT a copy of Report CLD-018-08 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICERS (SUMMER) Resolution #GPA-357-08 Moved by Councillor Woo, seconded by Councillor Foster THAT Report CLD-019-08 be received; - 14 - General Purpose and Administration Committee Minutes June 2, 2008 THAT the by-laws attached to Report CLD-019-08 to appoint Municipal Law Enforcement Officers be forwarded to Council for approval; and THAT Ritchie Jacob and Aaron Coutu be advised of Council's actions. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2008-5, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT - HVAC SERVICES Resolution #GPA-358-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-029-08 be received; THAT Cynergy Mechanical Limited, Etobicoke, Ontario, with a total estimated bid price of $128,229.15 (excluding G.S.T.), being the second lowest responsible bidder meeting all terms, conditions and specifications of the Tender CL2008-5, be awarded the contract to provide Mechanical Equipment Maintenance for HVAC Services, as required by the Municipality of Clarington Operations Department and Community Services Department; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds expended be drawn from the Department of Operations and Department of Community Services, various operating accounts. CARRIED NEWCASTLE FELLOWSHIP BAPTIST CHURCH - LETTER OF AGREEMENT - LEGAL RIGHT-OF-WAY - EXISTING DRIVEWAY Resolution #GPA-359-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report COD-030-08 be received; THAT the Letter of Agreement between the Newcastle Fellowship Baptist Church and the Municipality of Clarington granting the right-of-way of the existing driveway, in perpetuity, be approved; and - 15 - General Purpose and Administration Committee Minutes June 2, 2008 THAT the By-law attached to Report COD-030-08 marked Schedule "A" authorizing the Mayor and the Clerk to execute the Letter of Agreement with the Newcastle Fellowship Baptist Church be approved. CARRIED TENDER CL2008-19, SUPPLY AND HAULING GRANULAR MATERIAL Resolution #GPA-360-08 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report COD-032-08 be received; THAT Robert E. Young Construction Limited, Peterborough, Ontario, with a total bid price of $241,322.85 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2008-19, be awarded the contract for the Supply and Hauling of Granular Material; and THAT the funds expended be drawn from the Department of Operations, various 2008 Operations Road Maintenance and Construction budget. CARRIED CL2008-12, MEARNS AVENUE & CONCESSION ROAD 3 RECONSTRUCTION Resolution #GPA-361-08 Moved by Councillor Woo, seconded by Councillor Foster THAT Report COD-034-08 be received; THAT Cobourg Development Services, Cobourg, Ontario with a total bid in the amount of $1,863,233.74 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of tender CL2008-12, be awarded the contract for the Mearns Avenue and Concession Road 3 Reconstruction as required by the Engineering Department; THAT funds required in the amount of $2,308,522.87 (which includes $1,863,233.74 tendering, consulting and contingencies and less the Region of Durham portion) be drawn from Engineering 2008 and 2007 Capital Accounts # 110-32-330-83208-7401 Mearns Avenue in the amount of $1,448,522.87 and # 110-32-330-83319-7401 Concession Road 3 in the amount of $860,000.00; - 16 - General Purpose and Administration Committee Minutes June 2, 2008 THAT the tender award be subject to the approval of the Regional Municipality of Du rham for their portion of the work; and THAT the By-law attached to Report COD-034-08 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT DEVELOPMENT CHARGES AMENDMENT STUDY AND BY-LAW 2008 Resolution #GPA-362-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report FND-012-08 be tabled for one week to address the comments received at the public meeting. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS PRESENTATION - SENES - REGARDING AIR EMISSIONS STANDARDS Resolution #GPA-363-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the presentation from SENSES be received with thanks. CARRIED DELEGATION - RICHARD WARD - TAXES Resolution #GPA-364-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the delegation of Mr. Richard Ward be received. CARRIED - 17 - General Purpose and Administration Committee Minutes June 2, 2008 DELEGATION - KRISTIN ROBINSON - HEALTH STUDIES ON PROPOSED EFW FACILITY Resolution #GPA-365-08 Moved by Councillor Foster, seconded by Councillor Novak THAT the delegation of Ms. Kristin Robinson be received with thanks. CARRIED Councillor Novak chaired this portion of the meeting. OTHER BUSINESS NUCLEAR NEW BUILD - DARLINGTON GENERATING STATION 'B' Resolution #GPA-366-08 Moved by Mayor Abernethy, seconded by Councillor Hooper WHEREAS the Government of Ontario is preparing to make an important decision pertaining to the location of new nuclear reactors; WHEREAS the past and present Council of the Municipality of Clarington supports nuclear energy; WHEREAS the Municipality of Clarington has enjoyed a long-standing, positive, open, transparent and mutually supportive relationship with Ontario Power Generation (OPG) and is confident in OPG's safe and reliable operation of the Darlington Generating Station; NOW THEREFORE BE IT RESOLVED THAT the Premier of the Province of Ontario and the Provincial Minister of Energy be advised that the Council of the Municipality of Clarington fully supports Nuclear New Build at the Darlington Generating Station "B" site; AND FURTHER THAT this resolution be forwarded to the Province of Ontario and to the Regional Municipality of Durham. CARRIED -18 - General Purpose and Administration Committee Minutes June 2, 2008 COMMUNICATIONS CORRESPONDENCE - VALIANT PROPERTY MANGEMENT - REGARDING REPORT FND-012-08 Resolution #GPA-367-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the correspondence from Valiant Property Management Regarding Report FND-012-08 be referred to the Director of Finance. CARRIED CORRESPONDENCE - DURHAM REGION HOME BUILDERS ASSOCATION- REGARDING REPORT FND-012-08 Resolution #GPA-368-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the correspondence from the Durham Region Home Builders Association be referred to the Director of Finance. CARRIED CORRESPONDENCE - WILMOT CREEK - REGARDING REPORT FND-012-08 Resolution #GPA-369-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the correspondence from Wilmot Creek be referred to the Director of Finance. CARRIED CORRESPONDENCE - SUSAN & DEREK BARDENS, MELODIE & SHAWN MUIR- REGARDING REPORT PSD-050-08 Resolution #GPA-370-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the correspondence from Susan and Derek Bardens and Melodie and Shawn Muir be referred to the Director of Planning Services. CARRIED -19. General Purpose and Administration Committee Minutes June 2, 2008 ADJOURNMENT Resolution #GPA-371-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 4:00 p.m. CARRIED ~'{f I-- DEflSUTY tER~ - 20 -