HomeMy WebLinkAboutPSD-057-08
Clw:ilJgton
REPORT
PLANNING SERVICES
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Resolu.-\-101'1~~ PA-34--<l-O~
Monday, June 2, 2008
Meeting:
Report #: PSD-057-08
File #: PLN 34.2.4.3.2 By-law #:
Subject:
HERITAGE PERMIT FOR BEECH AVENUE RECONSTRUCTION,
BEECH AVENUE HERITAGE CONSERVATION DISTRICT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-057 -08 be received;
2. THAT Heritage Permit Application HP2008-01 for the Reconstruction of Beech Avenue
be APPROVED; and
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by:
David . Crome, M.C.I.P., R.P.P.
Director of Planning Services
Reviewed bY:cJ~ ~
Franklin Wu,
Chief Administrative Officer
ILlFLlDJC/df/av
22 May 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
REPORT NO.: PSD-057-08
PAGE 2
1.0 BACKGROUND
1.1 In May of 2004, Council approved the preparation of a Heritage Conservation
District (HCD) Plan for the Beech Avenue block in Bowmanville. The HCD Plan
was based on the legislation requirements of Part V of the Ontario Heritage Act,
2005 which sets out the following criteria which must be included:
a) statement of the objectives to be achieved in designating the area as a
heritage conservation district;
b) a statement explaining the cultural heritage value or interest of the
heritage conservation district;
c) a description of the heritage attributes of the heritage conservation district
and of properties in the district;
d) policy statements, guidelines and procedures for achieving the stated
objectives and managing change in the heritage conservation district; and
e) a description of the alterations or classes of alterations that are minor in
nature and that the owner of property in the heritage conservation district
may carry out or permit to be carried out on any part of the property, other
than the interior of any structure or building on the property, without
obtaining a permit under section 42. 2005, c.6, s.31.
1.2 On February 13, 2006, Council approved the following resolution:
"THAT no further financial resources be spent on the Heritage
Conservation District Plan through consultants;
THAT the draft Bowmanville Heritage Conservation District Plan be
adopted as the Old Bowmanville (North Ward) Heritage Guidelines for use
as a resource document by residents;
THAT a Beech Avenue Heritage Conservation District Plan be drafted to
reflect the request of the Beech Avenue residents for designation of a
Heritage Conservation District under Part V of the Ontario Heritage Act
and that no further Heritage Conservation Plans be considered until the
three year review of Beech Avenue has been completed;
THAT the Beech Avenue Heritage Conservation District By-law be
adopted when the specific Beech Avenue Heritage Conservation District
Plan has been drafted;
THAT, upon reconstruction of Beech Avenue, no further dollars be spent
beyond traditional road construction; and
REPORT NO.: PSD-057-08
PAGE 3
THAT the Beech Avenue Heritage Conservation District be reviewed
approximately three years after it comes into force."
1.3 In May of 2006, Council adopted the Beech Avenue Heritage Conservation
District Plan under Part V of the Ontario Heritage Act and it came into force in
June of 2006.
2.0 HERITAGE CONSERVATION DISTRICT ADVISORY COMMITTEE AND
HERITAGE PERMIT REVIEW
2.1 The Ontario Heritage Act states that all property owners within a Heritage
Conservation District must obtain approval of a heritage permit to complete
works that are specifically defined in the HCD Plan. Council may delegate
approval authority to Staff for minor applications such as window or door
replacement, installation of exterior cladding materials, etc. Council delegated
approval authority for minor applications to the Director of Planning Services
through the approval of the HCD Plan. All major applications are to be approved
by Council.
2.2 A HCD Advisory Committee has been established to advise Council on
applications for major applications. The composition of the HCD Advisory
Committee is outlined in the Heritage Conservation District Plan and includes a
representative of the Clarington Heritage Committee, a representative of the
residents of Beech Avenue, the Executive Director of the Clarington Older Adult
Association and a Clarington resident who is a member of the building industry or
a design professional.
2.3 The HCD Advisory Committee is involved in reviewing the following heritage
permit applications:
. construction of new buildings
. additions to buildings
. demolition of a portion of a building"
. demolition of an entire building"
. relocation of a building on a property
. relocation of a building from outside the district
. site and park function alterations at Clarington Beech Centre
. streetscape improvements including road and/or utility
reconstructionlinstallation
"These matters would also be reviewed by the Clarington Heritage Committee as
it is a legislative requirement of the Ontario Heritage Act.
REPORT NO.: PSD-057-08
PAGE 4
2.4 Section 41.2 of the Act states that if a HCD Plan is in effect in a Municipality, the
Municipality shall not carry out any public work in the district that is contrary to
the objectives set out in the Plan.
2.5 Once the HCD Advisory Committee has reviewed a heritage permit, their
comments are forwarded to Council for consideration. Council can approve the
heritage permit application as submitted, approve the application with
modifications, or deny the application.
3.0 BEECH AVENUE RECONSTRUCTION
3.1 Council is familiar with the details of the reconstruction project through the
Engineering Services Department report EGD-016-08 (Attachment 1) and the
public open house that was held on February 28, 2008.
3.2 The future reconstruction of Beech Avenue was addressed in the Heritage
Conservation District Plan. The design objectives for the reconstruction of Beech
Avenue as set out in the Streetscape and Infrastructure Implementation Plan
were further refined by the commitment made in the February, 2006 Council
Resolution (Section 1.2) where no additional funds beyond traditional road
reconstruction would be spent. This effectively eliminated any widening of Beech
Avenue and any proposed additional parking on Beech Avenue.
3.3 The Engineering Services Department and Totten Sims Hubicki (TSH) have used
the recommendations contained in the Heritage Conservation District Plan and
the Streetscape and Infrastructure Implementation Plan to guide the proposed
detailed design. The detailed design includes, but is not limited to, replacing the
aged storm sewer, reinstating the current road width and boulevards as well as
the installation of sidewalk at its current width and locations. The Municipality will
also be planting additional trees where possible to enhance future conditions.
The Region of Durham, as part of the contract, will be funding the replacement
of their aged and deficient underground infrastructure which includes the
watermain and the sanitary sewer.
3.4 The road reconstruction project has explored alternative design details and
construction methods to meet the specific requirements of the soil conditions on
Beech Avenue and the protection of the existing large street trees.
4.0 HERITAGE CONSERVATION DISTRICT ADVISORY COMMITTEE
COMMENTS
4.1 The HCD Advisory Committee met on May 5, 2008 to review the plans in detail.
At the conclusion of the meeting, the Committee was satisfied that the plans and
efforts made by the Engineering Services Department were in keeping with the
REPORT NO.: PSD-057-08
PAGE 5
principles of the Heritage Conservation District Plan. The minutes of the meeting
are included as Attachment 2 to this report.
4.2 The HCD Advisory Committee made suggestions to the Engineering Services
Department with regard to ongoing communication with the residents of Beech
Avenue, which Engineering is pursuing.
4.3 The Clarington Older Adult Association has requested ongoing access to the
facility during the construction period and the matter will be addressed by the
contractor in consultation with the Older Adult Association.
5.0 CONCLUSION
5.1 Based on the plans, design drawings, cross-sections and tree report submitted
with the heritage permit application, the Heritage Conservation District Advisory
Committee recommends Council approve Heritage Permit Application HP2008-
01.
Attachments:
Attachment 1 - EGD-016-08
Attachment 2 - Minutes of the HCD Advisory Committee Meeting of May 5, 2008
Interested parties to be notified of Council's decision:
HCD Advisory Committee Members
Members of the Clarington Heritage Committee
OBNA (Chair)
Beech Avenue Residents
Paul King, Ministry of Culture
,.
Attachment 1
To Report PSD-057-08
CI~-!lJglOn
REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting:
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday March 31, 2008
Resolution #:
Report #: EGD-016-08
File#:
By-law #:
Subject:
BEECH AVENUE ROAD RECONSTRUCTION
PUBLIC INFORMATION CENTRE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-016-08 be received;
2. THAT design proceed based on the comments received and the conditions
outlined in the Heritage Conservation District Plan for Beech Avenue; and
3. THAT the reconstruction of Beech Avenue proceed to construction following a
subsequent meeting with the Heritage Conservation District Plan Committee; and
4. THAT all those who attended the Public Information Centre and who have
contacted the Municipality be informed of this report.
Respectfully by,
Are:L:)
Submitted by: A.S. Cannella
Director of Engineering Services
d~~
Reviewed by: Franklin Wu
Chief Administrative Officer
ASClbb~b~o
March 25, 2008
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVlLLE, ONTARIO L 1C 3A6 T 90S.e23-3379 F 90S.e23-9282
905
Report #EGD-016-OB
Page 2
1.0 BACKGROUND
1.1 Beech Avenue is classified as a local road in Clarington and is included in the
road reconstruction program for 2008 from Lowe Street to Concession Street
(Attachment 1). We currently have a tentative construction date of June, 2008.
This particular road is part of the Heritage Conservation District Plan which was
endorsed by Council in 2006. Beech Avenue also forms a part of the Old
Bowmanville Neighbourhood and was included in the Streetscape and
Infrastructure Implementation Plan completed in 2001 and adopted by Council.
The proposed reconstruction will include a new pavement structure and curbs as
well as the installation of sidewalk. The Municipality will also be replacing the
aged storm sewer and will be planting additional trees where pOSSible to enhance
future conditions. The Region of Durham will be completing a system upgrade of
the Regional watermain because the one currently in place was originally
installed in 1913. They will also replace the Regional Sanitary Sewer.
The Engineering Department and our engineering consultants, Totten Sims
Hubicki (TSH), are using both the Heritage Conservation District Plan and
Streets cape and Infrastructure Implementation Plan as a guide to maintain the
current street configuration once reconstruction is complete and modified
technologies for the underground infrastructure.
2.0 APPROACH
2.1 The approved 2008 Capital Budget included the road reconstruction for Beech
Avenue. To assess suitable reconstruction measures for the Municipal project
and to obtain local resident and Committee input into the design process, two
meetings were held to explain the scope of the project and to obtain important
feedback.
906
Report #EGD-016-08
Page 3
On Friday, February 15, 2008 Engineering Services staff and representatives
from TSH met at Town Hall with several members of the Heritage Conservation
District Plan Committee and other stakeholders. The meeting was held after
hours to allow those with an interest in the project to attend at a convenient time.
On Thursday, February 28, 2008 a Public Information Centre meeting was held
at the Clarington Beech Centre from 5:00 p.m. to 7:00 p.m. The public was
notified of the meeting by newspaper advertisement and through the circulation
of notices.
3.0 PUBLIC INFORMATION MEETINGS
3.1 Heritage Conservation District Committee and other stakeholders meeting,
February 15, 2008.
Much of the same information we had available for the Public Infonnation Centre
was on hand at this meeting. Questions from those in attendance were primarily
focused around ensuring that the project will be in keeping with the guidelines set
forth in both the Heritage.Conservation District Plan (2006) and Streetscape and
Infrastructure Implementation Plan (2001) for Old Bowmanville. The Older Adults
Community Care representative also questioned whether dedicated on street
parking will be included with the reconstruction (Attachment 2).
The stakeholders in attendance were generally satisfied that the Municipality
understands the importance of the heritage plan for Beech Avenue.
3.2 Information Centre, February 28. 2008.
At the Public Information Centre meeting of February 28, 2008 the following
documentation and plans were on display for discussion:
. Existing Road Condition Base Plans with aerial photography as a background
for Beech Avenue;
907
Report #EGD-016-08
Page 4
· A typical road section for urban designs;
· Existing road cross sections showing conditions at each property;
· A Tree Assessment Report was available for reading;
· Examples of trench less technologies previously used by the Region of
Durham;
· Existing conditions of the Beech Centre;
· An overview of the construction that has taken place in the Old Bowmanville
Neighbourhood over the past 10-15 years;
· A photo visualization of the proposed reconstruction;
· A slide presentation that provided an overview of past works, design ideas,
past reports, and supporting information.
· The Heritage Conservation District Plan and Old Bowmanville Neighbourhood
streetscape & Infrastructure Plan
In all, approximately thirty-one people registered as having attended the meeting
and the attendance register and comment sheets are on file within the
Engineering Services Department and available for review.
4.0 COMMENTS AND CONCERNS
4.1 The design approach and presentation material for the project were generally
well received. Comment sheets were provided at the Public Information Centre
and concerns raised at both meetings included:
· TREE PRESERVATION
The tree canopy of the mature trees in this neighbourhood plays a major role
in the heritage character of the neighbourhood and some are over 200 years
old. The health of the trees in this area will be monitored on a regular basis
and trench less technologies will be used as much as possible to avoid
damage to the root bed of large trees. A full inventory oftrees in this area
has been completed and any plantings made to protect the future, will be
made in accordance with a list of plant species historically grown in the area.
908
Report #EGD-016-OS
Page 5
Fully qualified arborists have been retained as an integral part of the project
team and will be working with design and construction staff to protect the .
trees on Beech Avenue.
. DRIVEWAY RESTORATION
Some residents were keen to restore existing driveways with the same
material; they would like us to improve driveway apron grades and maintain
the walkway connections to the road. These preferences will be considered
in the overall design process.
. PARKING
In keeping with the Heritage Conservation District Plan, parking is not within
the scope of this road reconstruction project. Careful consideration has been
given to the impact that road reconstruction and/or widening may have on the
existing trees and heritage character of this neighbourhood. Both will be
protected by preserving the existing street width and sidewalk locations.
Independent of the road reconstruction project on Beech Avenue Council has
responded to a request made by the Clarington Older Adults Association by
directing staff to conduct a detailed onsite parking study of the Clarington
Beech Centre parking lot (Attachment 3). We have been directed to evaluate
the current parking conditions and will report our findings and
recommendations at a later date.
5.0 DISCUSSION
5.1 As a result of the Information Centre and meeting with members of the Heritage
District Committee and other stakeholders, detailed design may proceed based
on the comments received for the work that is being proposed by the
Municipality. TSH will be working to incorporate the comments made at the
Public Information Centre and Committee meeting into the preliminary design
drawings.
909
Report #EGD'()16'()8
Page 6
The recommendations contained in the Heritage Conservation District Plan and
Streetscape and Infrastructure Implementation Plan will be used to guide the
proposed detailed design process. This includes, bu.t is not limited to replacing
the aged storm sewer, reinstating the current road width and boulevards as well
as the installation of sidewalk at its current width and locations. The Municipality
will also be planting additional trees where possible to enhance future conditions.
The Region of Durham will be replacing their aged and deficient underground
infrastructure which includes the watermain and the sanitary sewer.
As required, a heritage permit application will be made at the appropriate time.
The heritage pennit will be processed by the Planning Services Department.
Ultimately the heritage permit will come to Council for approval after review by
both the Committee and the Clarington Heritage Committee.
Attachments:
Attachment 1 - Project location
Attachment 2 - letter from Clarington Older Adults Association
Attachment 3 - Council Directive
List of Interested Parties with the Engineering Department
910
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DRAWN BY: E.L.
REPORT EG I DATE: March 19, 2008
0-016-08
ATTACHMENT NO.1
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CLARINGTON
OLDER
ADULT
ASSOCIATION
26 Beech Avenue,
Bowmanville, ON
1I C 3A2
905.697.2856
Fax: 905.697.0739
coaa@beIlnflf.fT1
Friday February 15th, 2008
ATTACHMENT NO.2
REPORT NO.: EGO.Q16.QB
Gerry Barber
Purchasing Manager
Munldpallty af Clarlngton
40 Temperance St. .
Bawmanvllle, ON
LIC 3A6
.-
Dear Mr. Barber
The C1arlngton Older Adult Centre Baard wauld like to request that our boo",
and stoff be Included In ALL lease negotiations pertaIning to the property at
26 Beech Avenue In Bowmonvlll.. This would include the Bowmonvllle Temls
Club, Bowmanville Lions Nursery School, and the Community Care.
Our concern Is that If we ore not Included In the negotIation process our
organization will be unable to fully maximize the facility In which It currently
operateL With this being said The Clarlngton Old.r Adult Centre Board
would tllce to request 0 parking m.dy b. completed and a proposed Parlelng
Plan be recommended to assist our organization with future programmIng
requrrementL We bellev. this Is an essential step to ensure our organization
conllnues to be on tracle to reglstet OVer 1 000 members and host
approximately 150 Rental Functions while operating 7 days a weelc. WlthdUt
a proper plan In place to accommodate thIs amount of trafflc we wfIJ be
unable to achieve .Our MlsslOlll To promote the well-being of older aduhs
. through the provision of offordable programs and act/vltle. to the residents
within the Munlclpollty of Clarlngton. ~
At this time we know the Bowmanvllle TeMls Crub Lease Is being negolloted so
we request that all matlers pertaining to this will be put on hald until the above
request Is addressed by Municipal Staff and CounciL
We look forward to your response, and further Information.
Sincerely,
~
Angle Darllson
Executive DIrector
~ :;rA
Don Welsh
Director
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ATTACHMENT NO.3
REPORT NO.: EGO.olS.oa
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March 10,2008
Angie Dartison
Executive Director
Clarington Older Adult Association
26 Beech Avenue
Bowmanville, ON, L 1C 3A2
Dear Ms. Dartison
RE: BEECH AVENUE RECONSTRUCTION
FILE NO.: T04.GE
At a meeting held on March 3, 2008, the Council of the Municipality of Clarington
considered your letter dated February 15, 2008, regarding the above matter and
referred It to the Director of Engineering. By copy of my letter, I am advising
Tony Cannella of Council's decision.
PLB/ts
cc: Tony Cannella. Director of Engineering Services v
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Attachment 2
To Report PSD-057-08
Beech Avenue
Heritage Conservation District Advisory Committee
Meeting Minutes
May 5, 2008
ATTENDEES
Committee Members
Angie Darlison
Andrew Kozak
Jeff Wills
David Young
Staff
Bruno Bianco
Faye Langmaid
Isabel Little
Guest
Victor Suppan, CHC Chair
Engineering Staff provided an explanation of the construction project and the anticipated
construction process:
· The road surface will be kept in place for the construction of the underground
infrastructure (i.e. during trenching). This will serve to minimize the weight of
the machinery on the tree roots. However, the concrete underlay will be cut to
install the services as such it will no longer be a continuous floating slab and will
have differential settlement so it will be removed in stages as the road is being
reconstructed.
· An effort will be made to save the underlying concrete road if it is in suitable
condition and can be made serviceable after the trenching.
· The road width will be planned as blade to blade.
· The curbs will be shaped like the reconstruction of Lowe and Temperance Streets.
· The road widths will remain as they are, as per Council's direction.
· Boreholes have been dug which indicate that the materials below the road are soft.
· The watermain is currently on the east side of the road; it will be moved to the
west.
· The sidewalk locations will remain or be replaced in the same location as they
are. Interlocking stone will be used for the sidewalk around existing trees and
may be extended depending on the individual circumstances of each tree. The
arborist will be on site during the construction to advise when the roots are
exposed.
· One tree will need to be removed; however, four additional trees will be added.
· Any fire hydrants will be located as per Regional requirements.
· Bell has been circulated, Engineering have not received comments to date.
· The gas line is on the west side of the street and is not part of this contract.
I
· The contractor will be responsible for establishing a suitable staging area or
having the materials delivered directly to the site at the time they are needed.
· Contact information will be included on the construction notice that will be sent
to all the property owners on Beech A venue.
· There will be reference checks carried out on the contractors before the tender is
awarded. It is hoped that a contractor familiar with the neighbourhood will be
awarded the contract.
· The schedule for the project has it being completed before the end of summer.
Note: The reconstruction contract now has specified the completion date as September
12,2008.
Hcn Committee comments:
Larger growth trees are requested along Beech Avenue where they could be
accommodated, smaller trees where there are power lines to be concerned with.
Concern regarding access to Beech Centre for the members of the Older Adult
Association and to the residents driveways.
The reconstruction of Concession Street was not as complicated as Centre Street's
reconstruction, where the sidewalk width was reduced around the trees. The work crew
should be informed of how the lockstone sidewalk adjacent to the trees is to be handled
next to the private property line.
It was recommended that a resident speak to the property owners with regard to their
sidewalk extensions that go to the road, and also how their driveways are to be reinstated
(flaring or not). Currently, several of the driveways run straight out.
Comprehensive photographs should be taken prior to the project beginning.
All tree cutting and pruning should be closely monitored and performed by contractor
with knowledge of how to prune trees. Some pruning may be necessary to get the
equipment in.
There is an OBNA Beech Avenue sidewalk stone that is to be inserted at the south end of
the sidewalk just north of the Beech Centre. Any new street signage should include the
words Heritage Conservation District.
Jeff has volunteered to contact the residents to explain the processes involved in the road
reconstruction project. Staff will provide him with a topics list (attached). Jeff will
contact another resident and ask if he will consider being the resident contact during
construction. If this happens, the resident contact should be invited to attend engineering
meetings when appropriate.
2
All members of the HCD Advisory Committee, and the Chair of the Clarington Heritage
Committee, agreed that the design drawings showed sensitivity to the heritage character
ofthe street.
Topics List
o The elevation of the road is not substantially changing.
o The road width will be blade to blade and curb to curb.
o The curb detail is a mountable curb like Lowe and Temperance.
o Any trenching will be shallow. Where roots are found alternative trenching or
boring will be used.
o The watermain is currently on the east side of the road. It will be moved to the
west.
o The sanitary sewer will run through the middle of the road.
o The sidewalk locations will remain as they are. Interlocking brick will be placed
around the existing trees and may be extended beyond what is shown on the plans
depending on specific site conditions.
o The sidewalk width may be narrowed adjacent to large trees and will be
lockstone.
o The pedestrian connection will remain as requested.
o Any fire hydrants will be located as per Regional requirements.
o The existing road bed will be left in place to minimize root compacting by heavy
equipment. It will be removed in stages as the new road bed is laid.
o An effort will be made to save the underlying concrete road if it is in suitable
condition and can be made serviceable after the trenching.
o A geotechnical engineer will access the road conditions.
o The driveways bibs are shown as flared. The resident liaison will confirm what
the property owners would like, straight (current situation) or flared.
o Any tree pruning necessary for construction will be closely monitored.
3
o One tree is to be removed on the east side of Beech A venue. Four new trees are
to be planted. Smaller decorative trees should be placed where there are overhead
wires and larger trees where there are not.
o An arborist will be on site during the reconstruction.
o The OBNA sidewalk marker will be placed at the south end of the sidewalk north
of the Beech Centre.
o One resident liaison will be selected to act as a point of contact and this person
will be invited to attend all appropriate meetings on the project.
o The contractor will be responsible for establishing a staging area for materials or
having them timed for delivery to site as they are needed.
o The project should be completed by the end of the summer.
4