HomeMy WebLinkAboutCOD-032-08
Cl!![illgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday, June 2nd, 2008 'Kesolu-\iOYl-#e PA- 3bO- O~
Date:
Report #:
COD-032-08
File#_
By-law #
Subject:
TENDER CL2008-19, SUPPLY AND HAULING GRANULAR MATERIAL
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-032-08 be received;
2. THAT Robert E. Young Construction Limited, Peterborough, Ontario, with a total bid price
of $241,322.85 (excluding G.S.T.), being the lowest responsible bidder meeting all terms,
conditions and specifications ofTender CL2008-19, be awarded the contract for the Supply
and Hauling of Granular Material; and
3. THAT the funds expended be drawn from the Department of Operations, various 2008
Operations Road intenance and Construction budget.
Submitted by:
Reviewed by:
/~-
Franklin Wu,
Chief Administrative Officer
arie Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
cYgk ~
nl\. Nancy Taylor, B.BA, CA,
{U Director of i c
Fred 0 DMR, RRFA,
Director of Operations
MM\JDBIBH
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-032-08
PAGE 2
BACKGROUND AND COMMENT
Tenders were publicly advertised and called for the Supply and Hauling of Granular Material as
required by the Operations Department. Subsequently, four tenders were received and
tabulated as per Schedule "A" attached.
The total funds required for Tender CL2008-19, Supply and Hauling of Granular Material are
included in the Operations Department 2008 Operations Road Maintenance and Construction
accounts. The account numbers are outlined in the recommendation letter from Totten Sims
Hubicki Associates.
For the information of Council, the average of the unit prices per tonne represent an
approximate 6.65% increase over those bid for 2007.
The references for Robert E. Young Construction Limited have been contacted and are
satisfactory .
After review and analysis of the bids by Purchasing, Operations and Totten Sims Hubicki
Associates, it was mutually agreed that the bid from, Robert E. Young Construction Limited,
Peterborough, Ontario be recommended for the contract for the Supply and Hauling of Granular
Material.
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
Attachments:
Attachment 1 - Schedule "A", Bid Summary
Attachment 2 - Schedule "B", Recommendation Letter from Totten Sims Hubicki Associates
REPORT NO.: COD-032-08
PAGE 3
Schedule "A"
Bid Summary
Tender Cl2008-19
BIDDER
, ,
C.D.R. Young's Aggregates Inc.
Pontypool, ON $241,711.55
Westone Aggregate Inc.
Omemee, ON $249,806.07
lafarge Canada Inc.
Stouffville, ON $275,397.35
Robert E. Young Construction LId
Peterborough ON
$241 32285
REPORT NO.: COO-o32-08
PAGE 4
Schedule "8"
Recommendation Letter from Totten Sims Hubicki Associates
Tender CL2008-19
II
TIH
SCHEDULE "B"
Totten Sims Hubicki Associates
300 Water Street
Whitby, Ontario, Canada l1N 9J2
(905) 668-9363 Fax: 19051 668-0221
E-mail: tsh@tsh.ca www.tsh.ca
engineers
architects
planners
May 13, 2008
Mr. Larry Postill, Supervisor
Operations Department
Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario
LlC 3A6
Dear Sir:
Re: Supply and Hauling Granular Material
Tender No. CL2008-19, Municipality of Clarington
TSH Project No. 42-65106
Bids for the Municipality of Clarington Tender No. CL2008-19, were received and opened on Tuesday,
April 29th, 2008.
The following is a summary of the four (4) tenders received:
BIDDER TOTAL BID
(Excludin2 GST)
Robert E. Young Construction Ltd
Peterborough, ON $241,322.85
C. D. R. Young's Aggregates Inc. $241,7ll.55
Pontypool, ON
Westone Aggregate Inc.
Omemee, ON $249,806.07
Lafarge Canada Inc.
Stouffville, ON $275,397.35
We examined the three (3) lowest tender submissions and found the two lowest tenders to be
arithmetically correct and complete, complying with the general tendering requirements. The third low
bid did not include PST in the unit rates as required by the tender, and instead applied the PST in the
amount shown as the pre-GST sub-total. Further, we analyzed unit prices tendered by the three (3) low
tenderers and found the unit prices bid to be reasonable without evidence of unbalancing of the tender
bids.
Municipality of Clarington
Mr. Larry Postill, Supervisor
May 13,2008
SCHEDULE "B" 2.
Funds for this project will be supplied from a number of accounts. The breakdown is as follows:
ACCOUNT NAME & NUMBER BUDGET RATEI TONNES TOTAL
TONNE COST
Culvert 100-36-380-10205-7112 $40,000 $11.25 1,300 $14,625
Entrance Culverts 100-36-380-10225-7112 $23,000 $11.25 1,000 $11,250
Sidewalk Mtce. 100-36-380-10733-7112 $40,000 $11.25 200 $ 2,250
Guide Rail 100-36-384-10310-7112 $ 8,000 $11.25 200 $ 2,250
Ditch/Shoulder Mtce 100-36-380-10240-7112 $26.000 $11.25 -lli $ 1.688
SUB-TOTAL $137,000 2,850 $32,063
Gravel Resurfacing 100-36-382-10280-7112 $210,000 $209.259.85
TOTAL $241,322.85
We recommend acceptance ofthe low tender and award ofa contract to Robert E. Young Construction
Ltd, Peterborough, in the amount of$241,322.85 exclusive ofGST. Please advise if you require
additional information to supplement the above.
Should you require any additional information, please do not hesitate to contact the undersigned.
Yours very truly,
cJ
Ian Rage, .Eng.
Project Manager
IBR
pc: Mr. Jerry Barber, CPPO, Municipality ofClarington
C:\Documents and Settingsldhoath\My Documents\IBR\CL2008_19 Teoder Report May 9th 200B.doc