HomeMy WebLinkAboutCOD-034-08
CI![-i!lglOn
REPORT
CORPORATE SERVICES DEPARTMENT
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
~e50l\A.h:>f\ i\;~ PA-3bl-cl
Meeting:
June 2, 2008
Report #:
COD-034-08
File#_
By-law #
Subject:
CL2008-12, Mearns Avenue & Concession Road 3 Reconstruction
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report COD-034-08 be received;
2. THAT Cobourg Development Services, Cobourg, Ontario with a total bid in the amount of
$1,863,233.74 (Plus GST), being the lowest responsible bidder meeting all terms, conditions
and specifications oftender CL2008-12, be awarded the contract for the Mearns Avenue and
Concession Road 3 Reconstruction as required by the Engineering Department;
3. THAT funds required in the amount of $2,308,522.87 (which includes $1,863,233.74
tendering, consulting and contingencies and less the Region of Durham portion) be drawn
from Engineering 2008 and 2007 Capital Accounts # 110-32-330-83208-7401 Mearns
Avenue in the amount of $1 ,448,522.87 and # 110-32-330-83319-7401 Concession Road 3
in the amount of $860,000.00;
4. THAT the tender award be subject to the approval of the Regional Municipality of Durham for
their portion of the work; and
5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by:
Reviewed by:
C'~~
Franklin Wu,
Chief Administrative Officer
r
AS. Cannella, C.E.T.
Director of Engineering Services
MMIJDBlkm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-034-08
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Mearns Avenue and
Concession Road 3 Reconstruction, as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from Totten Sims Hubicki Associates Schedule "B" attached.
The total project cost for Mearns Avenue and Concession Road 3 Reconstruction is $2,308,522.87
($1,448,522.87 and $860,000.0 respectively) including project administration and contingencies.
This amount is within the 2008 and 2007 approved budget for the projects.
A portion of the work included in this tender is for the works for the Region of Durham for which they
will be invoiced accordingly. It is therefore recommended that the contract award be subject to the
approval of the Region of Durham.
The low bidder has previousiy performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki
Associates and Purchasing, it was mutually agreed that the low bidder, Cobourg Development
Services, Cobourg, Ontario, be recommended for the contract for the Mearns Avenue and
Concession Road 3 Reconstruction.
Attachments:
Attachment 1 - Schedule "A", By-law
Attachment 1 - Schedule "B", Letter from Totten Sims Hubicki
:/
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.
.
Clcue
Letulin.1!JglOH
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
June 2, 2008
Report #: COD-034-08
File#_
By-law #
Subject:
CL2008-12, Mearns Avenue & Concession Road 3 Reconstruction
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report COD-034-08 be received;
2.
THAT Cobourg Development Services, Cobourg, Ontario with a total bid in the amount of
$1,863,233.74 (Plus GST), being the lowest responsible bidder meeting all terms, conditions
and specifications of tender CL2008-12, be awarded the contract for the Mearns Avenue and
Concession Road 3 Reconstruction as required by the Engineering Department;
1.5..lf: ~'Z:Z'~1
THAT funds required in the amount of $2,329,990.00 (which includes $1,863,233.74
tendering, consulting and contingencies and less the Region of Durham portion) be drawn
from Engineering 2008 and 2007 Ca ital Accounts # 110-32-330-83208-7401 Mearns
Avenue in the amount of ,460,000. nd # 110-32-330-83319-7401 Concession Road 3
in the amount of $860,000. ; /""'-.Oz. 1'7
3.
4. THAT the tender award be subject to the approval of the Regional Municipality of Durham for
their portion of the work; and
5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the nece lIlY agreement be approved.
Submitted by:
Franklin Wu,
Chief Administrative Officer
Reviewed by:
arie Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
CX~~
n Nancy Taylor, B.BA, CA,
~ Director of Finance
A.S. Cannella, C.E.T.
Director of Engineering Services
MMUDB\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
.
.
.
REPORT NO.: COO-Q34-Qa
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Mearns Avenue and
Concession Road 3 Reconstruction, as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from Totten Sims Hubicki Associates Schedule "B" attached.
f'2.~~. 5,z~-g7
The total project cost for Mearns Avenue and Concession Road 3 Reconstruction is $2,328,eee.ee
M.{H-lf; 5;.7'- ff7
($1,460,000.00 and $860,000.0 respectively) including project administration and contingencies.
This amount is within the 2008 and 2007 approved budget for the projects.
A portion of the work included in this tender is for the works for the Region of Durham for which they
will be invoiced accordingly. It is therefore recommended that the contract award be subject to the
approval of the Region of Durham.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki
Associates and Purchasing, it was mutually agreed that the low bidder, Cobourg Development
Services, Cobourg, Ontario, be recommended for the contract for the Mearns Avenue and
Concession Road 3 Reconstruction.
Attachments:
Attachment 1 - Schedule "A", By-law
Attachment 1 - Schedule "B", Letter from Totten Sims Hubicki
,
.
.
.
~
Q![-!IJgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
June 2, 2008
Report #:
COD-034-08
File#_
By-law #
Subject:
CL2008-12, Mearns Avenue & Concession Road 3 Reconstruction
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report COD-034-08 be received;
2.
THAT Cobourg Development Services, Cobourg, Ontario with a total bid in the amount of
$1,863,233.74 (Plus GST), being the lowest responsible bidder meeting all terms, conditions
and specifications of tender CL2008-12, be awarded the contract for the Mearns Avenue and
Concession Road 3 Reconstruction as required by the Engineering Department;
3. THAT funds required in the amount of $2,320,000.00 (which includes $1,863,233.74
tendering, consulting and contingencies and less the Region of Durham portion) be drawn
from Engineering 2008 and 2007 Capital Accounts # 110-32-330-83208-7401 Mearns
Avenue in the amount of $1 ,460,000.00 and # 110-32-330-83319-7401 Concession Road 3
in the amount of $860,000.00; /"" t:.rn'''7
4. THAT the tender award be subject to the approval of the Regional Municipality of Durham for
their portion of the work; and
5.
THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessllTY agreement be approved.
S,bm.... by, ~ Rw_ by
arie Marano, H B.Sc., C M.a.,
Director of Corporate Services
CX~~
n Nancy Taylor, B.BA, CA.
..\6t Director of Finance
Franklin Wu.
Chief Administrative Officer
A.S. Cannella. CET.
Director of Engineering Services
MM\JDB\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
.
.
.
REPORT NO.: COD-034..Qa
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Mearns Avenue and
Concession Road 3 Reconstruction, as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from Totten Sims Hubicki Associates Schedule "B" attached.
The total project cost for Mearns Avenue and Concession Road 3 Reconstruction is $2,320,000.00
($1,460,000.00 and $860,000.0 respectively) including project administration and contingencies.
This amount is within the 2008 and 2007 approved budget for the projects.
A portion of the work included in this tender is for the works for the Region of Durham for which they
will be invoiced accordingly. It is therefore recommended that the contract award be subject to the
approval of the Region of Durham.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki
Associates and Purchasing, it was mutually agreed that the low bidder, Cobourg Development
Services, Cobourg, Ontario, be recommended for the contract for the Mearns Avenue and
Concession Road 3 Reconstruction.
Attachments:
Attachment 1 - Schedule "A", By-law
Attachment 1 - Schedule "B", Letter from Totten Sims Hubicki
.
.
.
Schedule "An
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2008-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Cobourg
Development Services, Cobourg, Ontario for the Mearns
Avenue and Concession Road 3 Reconstruction.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1.
THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Cobourg Development Services, Cobourg, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2008.
By-law read a third time and finally passed this
day of
,2008.
Jim Abemethy, Mayor
Patti l. Barrie, Municipal Clerk
..
.
.
.
.
SCHEDULE "B"
II
VII
Totten Sims Hubicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(9051372.2121 Fax: (905) 372-3621
E~mail: cobourg@tsh.ca www.tsh.ca
engineers
architects
planners
May 22, 2008
Mr, A.S. Cannella, C.E.T.
Director of Engineering Services
Corporation of the Municipality ofClarington
40 Temperance Street
BOWMANVILLE, Ontario. LIC 3A6
,
Dear Mr. Cannella:
Re: Contract No. CL2008-12, Mearns Avenue & Concession Road 3 Reconstruction,
Bowmanville, Municipality of Clarington
TSH Project No. 12-29737
Tenders for the above project were opened atthe Municipal offices on Wednesday May 7, 2008 at 2:15;00
PM. The bids received excluding GST are summarized as follows:
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.,iH',s-:~:~""'.} ~r~.'< '. _ -..- - - ";"-'7>-,{ ;. ~ 1["".i;~8~li~if:~1~~Lj;i:)Tf~i!~~'~
. ,< "".' . 'x ,",--.~---,-- -,". .~""
~~'>4:-'-#<"/"')"--.'\"'-'~ ~' .c"{,,,,.,t"~!>'~' :6.' ~';~':(:1,,-,~
~""::;;"""_~-",+1')~ ",:"\t ",.,.',,,', ~2":"if>:s:;",~f~-:.~".;t:~;:.- ..,.~_
~tE$fA..,.'" 't,""~{;,m, . ~,-" "~~h_'t""~~' "7- ',-. "'':",,'.J'jffi"'_*~t:-f''''-~~~,;.'t.::'''''1*''\~~1Wjj
Cobourg Development Services, Cobourg, ON
Miwel Construction Ltd., Richmond Hill, ON
Hard-Co Construction Ltd., Whitby, ON
Ron Robinson Ltd., Bowmanville, ON
Montgomery MacEwen Contracting, Goodwood, ON
Boyle Excavating Limited, Bowmanville, ON
Elirpa Construction & Materials Limited, Pickering, ON
· Extension Error
1,863,233.74 .
1,890,006.19
1,930,980.00 .
1,989.144.46
1,989,525.03 .
2,006,764.50 .
2,147,640.86 .
TSH has reviewed all bids accepted by the Clarington Purchasing department and have confirmed the bid
values noted above. Cobourg Development Services completed the Mill Street Watermain Realignment
project tendered by the Municipality of Clarington and administered by TSH, under Contract No. CL2005-
47. The contract was completed in a satisfactory manner. As required by Clarington purchasing policy we
have checked reference~ for the low bidder. Cobourg Development Services have recently completed
projects for the Region of Durham, Prince Edward County and City of Belleville. All references contacted
assessed Cobourg Development Services performance to be satisfactory,
Estimated project costs based on Cobourg Development Services low bid are shown on the attached Cost
Apportionment The Municipality ofClarington's share of the project is projected to be below budgeted
amounts.
~,
.
.
.
~
Mr. A. S. Cannella C.E.T.
May 22, 2007
SCHEDULE "B"
2
We recommend that the tender in the amount of$I,863,233.74 (exclusive ofG.S.T.) be awarded to
Cobourg Development Services of Cobourg, Ontario. The award should be conditional on similar
approval being received from the Regional Municipality of Durham as a portion of this contract is for the
installation of Regional services.
Deposit cheques or bid bonds shall be retained for the low and second low bids until the contract has been
executed.
Should you require any further information, please contact the undersigned.
Yours truly,
r;;f Jlf!J~
II
William McCrae, P. Eng.
Senior Project Engineer
WMc/ym
P:\Dept 12\12~29689\Com:splaward letter.doc
Encls.
pc: Mr. Bruno Bianco, P.Eng., Municipality of Clarington
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SCHEDULE "B"