HomeMy WebLinkAboutGG Report to Council 2019-02-15 & 02-19 Budget� -N n I # I1' 11
Special General Government
Committee Report to Council
Report to Council Meeting of February 25, 2019
Subject: Special General Government Committee Meetings of Friday, February 15,
2019 and Tuesday, February 19, 2019
Recommendations:
NOTE: Presentations from external agencies and delegations were considered at a
meeting dated February 15, 2019, prior to the deliberation of Report FND-004-19 on
February 19, 2019 and no recommendations arised.
1 • 2019 Operating and Capital Budget
That Report FND-004-19 be received;
That Council approve the 2019 Operating Budget "Base Level Requirements" as
outlined in Attachment #1 to Report FND-004-19, at an estimated tax levy impact of
0.18% (exclusive of tax policy impacts), as directed in Report FND-001-18 with the
following amendments:
a. That Capital Project 42-421-19503, CCC Pool Locker Replacement, in the
amount of $40,000, be deleted;
b. That Capital Project 42-421-15516, Fitness Equipment Replacement, be
reduced by $25,000 to $33,000;
c. That the budget amount in object code 7506 (Furniture & Fixtures) be
reduced by 50% in each cost centre, for a total overall reduction of $19,961;
d. That Account 100-16-162-00000-7412 Info Tech — Trsf to RF for IT
Hardware, be reduced by $100,000 to $0;
e. That Capital Project 16-162-07200, Computer Software, be reduced by
$200,000 being the 2019 Municipal Tax Levy contribution portion;
f. The Capital Project 42-421-17701, Fac Admin - Furnishings & Equipment
(Display Cabinet), in the amount of $15,000, be deleted;
g. That Account 100-50-130-10529-7160, OP Review Consulting, be reduced
by $60,000 to $100,000, and the corresponding transfer from the DC
General Government Reserve Fund be reduced by $54,000;
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General Government Committee
Report to Council
h. That Account 100-32-130-00000-7160, Eng Admin - Consulting, be reduced
by $75,000 to $25,000;
That Council approve the 2019 Capital Budget "Service Level Changes" as outlined
in Attachment #1 to Report FND-004-19, at an estimated tax levy impact of 1.64%
with the following amendments:
a. That $130,000 be drawn from the Parks / Facilities Maintenance Reserve
Fund to fund the additional service level increase to playground equipment
upgrades on Attachment #1 to Report FND-004-19;
b. That $207,000 be drawn from reserve funds, to be determined by the
Director of Finance, to fund the Municipal portion of the Orono Town Hall
upgrades identified as a service level increase on Attachment #1 to Report
FND-004-19;
c. That Capital Project - Council Chambers Upgrades (Item 12.6 of Report
FND-004-19) and as noted on Attachment #1 of Report FND-004-19 in the
amount of $70,000, be deleted;
d. That proposed service level increase of $25,000 for emergency clean up
(Item 12.8 of Report FND-004-19) and as noted on Attachment #1 of Report
FND-004-19, be deleted;
e. That Capital Project 32-330-19107 — Whistle Cessation Study, in the amount
up to $150,000, be drawn from the Tax Rate Stabilization Reserve Fund to
proceed to the next step, as per the 2018 study, for night time Whistle
Cessation at Bennet Road, Cobbledick Road and Lake Road;
That the Engineering Services Department position of Full Time
Development and Utility Technician (annual compensation of $86,765), be
deleted;
g. That Account 100-36-370-10115-7412 Bldg Services — Trsf to RF, be
reduced by $25,000 to $303,000;
h. That Account 100-42-130-10085-7412 Comm Sery Admin — Trsf to RF, be
reduced by $25,000 to $434,200;
That Account 100-36-388-40690-7412 Fleet OVHD — Trsf to RF, be reduced
by $25,000 to $134,500;
For Council Meeting of February 25, 2019 Page 2
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General Government Committee
Report to Council
That Council approve the 2019 Operating and Capital Budget "External Agency" as
outlined in Attachment #1 to Report FND-004-19, at an estimated tax levy impact of
0.50% with the following amendments:
a. That Capital Project 62-440-15001, Library Studies, in the amount of
$50,000, be deleted, as it relates to a planned 2020 project and it was
included as a 2019 Capital Project in error;
b. That the Capital Budget Project 62-440-17007, Library Refurbishment, be
amended to reduce the overall cost of the Bowmanville Branch
Refurbishment from $2,050,000 to $1,300,000;
That the scope of the refurbishment only include that which is necessary for
accessibility purposes;
That the Library Board be asked to report back on the proposed plans; and
That the funds be drawn from the Library Capital Reserve Fund.
c. That the request from Hope of Durham as noted in Item 6.4 and Attachment
#1 of Report FND-004-19, in the amount of $5,000, be deleted;
d. That the funding increase request from the Clarington Public Library, be
capped at 2% ($61,541);
e. That the funding request from the Clarington Museums and Archives Board,
be approved;
f. That Council commit $5,000,000 from the Strategic Capital Reserve Fund to
be used to contribute to the expansion of the Bowmanville Hospital to be
paid upon completion of the expansion; and
That the contribution of $250,000 to a reserve fund for Lakeridge Health, be
deleted as noted in Attachment #1 of Report FND-004-19;
That the external agencies, referred to in Attachment #1, be advised of Council's
decision regarding their grant requests and be thanked for their delegations on
February 15, 2019, as appropriate;
That Reserve and Reserve Fund contributions and new Reserve / Reserve Funds
be approved as shown in the 2019 Draft Budget binder with the following
amendments:
For Council Meeting of February 25, 2019 Page 3
Ciarftwu General Government Committee
Report to Council
a. That up to $190,000 in the Community Improvement Plan Reserve Fund
balance, be allocated to the Gatehouse Parkette and Moyse Parkette
improvements;
b. That approximately 25% ($12,642) of the contract cost of the Planning
Services Department position of a Contract Planner II — Development
Review — Zoning By-law Update, be funded from the Building Inspection
Reserve Fund;
That the financing of capital projects, as outlined in the attached documents be
approved, with the following amendments;
a. That Capital Project 19-191-19002, Sign for Trulls Road, in the amount of
$55,000, be deleted;
b. That the purchase of 2 single axle combination plows in the amount of
$240,000 each as identified in the description of Capital Project
36-388-10150, Fleet New — Roads, be deferred until staff review and report
back on the option of contracting out of services for several snow plow
routes;
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed from the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid with interest as cash flow permits;
That Report FND-004-19 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001; and
That the appropriate By-laws to levy the 2019 tax requirement for Municipal,
Regional and Education purposes be forwarded to Council for approval, once final
tax policy information is available;
That the proceeds from the Mayor's Golf Tournament be directed as follows:
2019 — Mayor's bursary for post -secondary education for students pursuing
studies in agriculture, forestry or environmental sciences
2020 — Community Care Durham
2021 — Clarington Hospice
2022 — Bowmanville Hospital Foundation
That Staff consult with the Clarington Museum and Archives, Visual Arts, and
Library Boards, regarding the possibility of operating under a single board, and
report back to the General Government Committee, prior to summer recess.
For Council Meeting of February 25, 2019 Page 4