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HomeMy WebLinkAbout06/02/2008 ClociJJ.gton GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: TIME: PLACE: June 2, 2008 9:30 A.M. COUNCIL CHAMBERS 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. MINUTES (a) Minutes of a Regular Meeting of May 12, 2008 401 5. PRESENTATIONS (a) Craig Benning, Hemson Consulting, Regarding Report FND-012-08 (b) Todd Brown and Claire Tucker-Reid, Monteith Brown Planning Consultants, Regarding Report CSD-015-08 Community Services Department Strategic Plan (c) Mehran Monabbati, SENES, Regarding Peer Review of Air Emissions Standards 6. DELEGATIONS (List as of Time of Publication) 601 (a) Jaison Gibson, Regarding Free Speech, Public Podium and Civil Disobedience 7. PUBLIC MEETINGS (a) A Proposed Amendment to the Development Charges By-law 2005-108 701 Report: FND-012-08 (b) An Application for Proposed Draft Plan of Condominium 702 Applicant: Halminen Urban Communities Inc. Report: PSD-050-08 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 G.P. & A. Agenda -2- June 2, 2008 (c) An Application to Amend the Clarington Official Plan and Zoning By-law 704 Applicant: Bowmanville Creek Developments Inc. Report: PSD-051-08 (d) Proposal to Amend the Orono Community Improvement Plan 706 piroponent: Municipality of Clarington Report: PSD-052-08 (e) Proposed Street Name Change: Swarbrick Street 707 Report: PSD-053-08 8. PLANNING SERVICES DEPARTMENT (a) PSD-050-08 Draft Plan of Condominium Application Applicant: Halminen Urban Communities Inc. 801 (b) PSD-051-08 Applications to Amend the Clarington Official Plan and 808 Zoning By-law by Bowmanville Creek Developments Inc. to Permit a Wider Range of Commercial Uses (c) PSD-052-08 (d) PSD-053-08 (e) PSD-054-08 (f) PSD-055-08 (g) PSD-056-08 (h) PSD-057 -08 (i) PSD-058-08 Orono Community Improvement Plan Amendment 822 Street Name Change for Swarbrick Street 833 Monitoring of the Decisions of the Committee of 838 Adjustment for the Meeting of May 8, 2008 Municipal Roster of Consultants for the Preparation of 844 Environmental Impact Studies 2007 Growth Trends Review 853 Heritage Permit for Beech Avenue Reconstruction, Beech 874 Avenue Heritage Conservation District Amendment No.62 to the Clarington Official Plan to Permit 892 a Medium Density Designation Applicant: 821013 Ontario Limited (William Tonno Construction) 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-026-08 Clarington Beech Centre Parking Study 901 10. OPERATIONS DEPARTMENT (a) OPD-006-08 Clarington Pitch-In Canada Clarington Clean and Green 1001 G.P. & A. Agenda - 3- June 2, 2008 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-008-08 Monthly Response Report - April 2008 1101 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-012-08 Parks and Recreation Ontario (PRO) Call for Action on 1201 Aging Infrastructure Funding (b) CSD-014-08 June is Recreation and Parks Month 1204 (c) CSD-015-08 Community Services Department Strategic Plan 1208 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-018-08 Animal Services Quarterly Report - January to March, 1301 2008 (b) CLD-019-08 Appointment of Municipal Law Enforcement Officers 1309 (Summer) 14. CORPORATE SERVICES DEPARTMENT (a) COD-029-08 Tender CL2008-5, Mechanical Equipment Maintenance 1401 Contract - HV AC Services (Schedule 'B' Confidential Attachment distributed under separate cover) (b) COD-030-08 Newcastle Fellowship Baptist Church - Letter of 1405 Agreement - Legal Right-Of-Way - Existing Driveway (c) COD-032-08 Tender CL2008-19, Supply and Hauling Granular Material 1413 (d) COD-034-08 CL2008-12, Mearns Avenue & Concession Road 3 1419 Reconstruction 15. FINANCE DEPARTMENT (a) FND-012-08 Development Charges Amendment Study and By-law 2008 1501 16. CHIEF ADMINISTRATIVE OFFICE No Reports 17. UNFINISHED BUSINESS 18. OTHER BUSINESS G.P. & A. Agenda 19. COMMUNICATIONS 20. ADJOURNMENT -4- June 2, 2008 Clfll-!lJglOn General Purpose and Administration Committee Minutes May 12, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 12,2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Absent Were: Also Present: Deputy Mayor M. Novak Councillor A. Foster Councillor R. Hooper Councillor G. Robinson Councillor C. Trim Councillor W. Woo Mayor Abernethy Acting Chief Administrative Officer, M. Marano Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Manager of Recreation Services, Community Services, S. Meredith Fire Chief, Emergency Services, G. Weir Tax Collector, Finance, M. Wiles-Frost Deputy Clerk, A. Greentree Clerk II, E. Atkinson Deputy Mayor Novak chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Foster announced the Courtice Rotary Club will be hosting a reception on June 24th and more information is forthcoming. On June 1st Purina will be hosting a Guide Dogs session. Councillor Hooper attended Ontario Science Centre and viewed the new movie at OMIMAX, Mvstery of the Great Lakes. He attended and judged the Battle of the Bands held at the Fire Station on Friday. Councillor Hooper informed the Committee members that on Thursday, May 15th the Darryl Casswell Street dedication will be held in the subdivision on Liberty Street. The new flags for the Bowmanville 150th are now in and will be displayed shortly and also in celebration of the event, the Sarah Jane Williams Museum is hosting a display. 401 General Purpose and Administration Committee Minutes May 12, 2008 Councillor Woo informed the Committee that on Saturday, from 10:00 a.m. to noon, the Samuel Wilmot Creek Nature Committee will be hosting an "All About Wetlands" information session and Mr. Ian Macintosh, Toronto Zoo, will be the guest speaker on the topic of Ontario frogs and toads. Councillor Woo reminded the Committee that May is museum month and at the Visual Arts Centre there will be a photo shoot and collection of unwanted clothing. Following the event, the clothing will be donated to Canadian Diabetes Association. From May 28th - 30th the Visual Arts Centre will be hosting a "Wall to Wall" fundraising event and the tickets are a $100.00. Councillor Novak attended the Ontario Regiment Annual Regiment Ball which was held on Thursday, May 10th, 2008 and informed the Committee the event was very successful. Councillor Novak attended the Environment Achievement Awards event which was held on May 8th. Councillor Novak informed the Committee that May 18th_ 24th is Emergency Services Recognition week with a theme of "YOUR LIFE IS OUR MISSION". MINUTES Resolution #G P A-31 0-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 28, 2008, be approved as amended by replacing the Clarington "Board of Trade" with the "Bowmanville BIA" in the second last paragraph on page 5. CARRIED PRESENTATIONS There were no presentations. DELEGATIONS Kristin Robinson addressed the Committee regarding emissions criteria for the proposed EFW facility. Ms. Robinson appeared today to finish her delegation from of the General Purpose and Administration meeting held on April 28th, 2008. Since the report regarding standards was passed at Regional Council, she felt her delegation would now be a waste of her time as well as the Committee's time. She does not believe that "close to it" on the emission standards is good enough. Jaison Gibson addressed the Committee regarding nature and animal rights. Mr. Gibson feels the Charter of Rights and Freedom should recognize nature as well as humans. He stated he would like to see crimes against animal and nature covered under the Criminal Code of Canada. Mr. Gibson showed the Committee how much of the local newspaper, which is delivered to his home, is informative and how much he feels is waste. He does not feel the newspaper is free as it takes many trees to create - 2 - 402 General Purpose and Administration Committee Minutes May 12, 2008 the paper needed for printing the newspaper. He would like to see the public slow down and reflect on the impact they have on nature. Mr. Gibson stated this summer he will be lobbying for nature and animal rights as well as those who are less fortunate. He feels animals are being displaced and destroyed. He would like for local government to do their part and take action to address these issues and celebrate the future. Anne White spoke to the Committee regarding a zoning matter and her illegal apartments. Ms. White informed the Committee that she has lived in the Taunton area for 60 years and has obtained the necessary building permits to have the apartments at her current residence. She received a registered letter from the By-law division and feels that she is being harassed and wants to know why the apartments are considered illegal. Ms. White believes that this matter is preventing interested buyers from purchasing her property. Nick Mensink, Sernas Associates, addressed the Committee regarding Report PSD-048-08. Mr. Mensink would like to have Report PSD-048-08 deferred as there is still one issue outstanding, being the easement to allow the landowner access to the lands to the north. Mr. Mensink recommended that Condition #13 of The Conditions of Draft Approval be amended to its original form by deleting the last two sentences. Bob Carruthers addressed the Committee regarding Report PSD-048-08. Mr. Carruthers informed the Committee that the 10 metre easement was on the plan of subdivision at the beginning and that this was removed by the Planning Department in April and he is not sure why. He stated without this easement the lands to the north will be land locked and he would not be able to farm the land. Mr. Carruthers contacted the Agricultural Advisory Committee and provided them with the accurate information regarding the easement. Mr. Carruthers recommended the following wording to replace Clause 11.4.4 of Report PSD-048-08 "A 10.0 metre easement is shown through blocks 298 and 300. These blocks are to be dedicated to the Municipality for Open Space purposes. The easement is required by Mr. Carruthers to access the farm field to the north of Block 300. The easement is to remain until such time as the Soper Creek Watershed Study is completed and presented to Council. This easement is to be reviewed after the Watershed Study is complete." Louis Bertrand addressed the Committee regarding Procedural By-law 2007-227. Mr. Bertrand expressed concerns regarding the length of time the Council meeting of Monday, May sth and the fact there was not enough time to allow delegations to address Council. He was concerned that no business of Council was considered and that the meeting was adjourned and reconvened the following day and not the following evening. Mr. Bertrand recommended that the possible reconvening dates and times be published and that the reconvening time be the same as the meeting start time. He would also like to see the delegations be moved as close as possible to the start of the meeting and have the presentations set to a maximum time. He requested the Committee reconsider the five minute time limit for delegations as he feels the five minutes is not enough time to present their concerns or arguments. - 3 - 403 General Purpose and Administration Committee Minutes May 12, 2008 PUBLIC MEETING (a) Subject: Applicant: Report: Application for Draft Plan of Condominium Approval Bowmanville Arms Residents Ltd. PSD-045-08 Bob Russell, Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-045-08. No one spoke in opposition to or support of Report PSD-045-08. Kelvin Whalen, Kaitlin Group, was present on behalf of the applicant and was available to answer any questions. There were none. PLANNING SERVICES DEPARTMENT APPLICATION FOR A PLAN OF CONDOMINIUM APPLICANT: BOWMANVILLE ARMS RESIDENTS LTD. Resolution #GPA-311-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-045-08 be received; THAT the Draft Plan of Condominium application, submitted by Bowmanville Arms Residents Ltd. be approved and the Director of Planning Services be authorized to issue Draft Approval under The Planning Act, subject to the conditions as contained in Attachment 3 to Report PSD-045-08; THAT a copy of Report PSD-045-08 and Council's decision be forwarded to the Durham Region Planning Department and the Municipal Property Assessment Corporation: and THAT all interested parties listed in Report PSD-045-08 and any delegation be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 24, 2008. Resolution #GPA-312-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-046-08 be received; and -4- 404 General Purpose and Administration Committee Minutes May 12, 2008 THAT Council concurs with the decisions of the Committee of Adjustment made on April 24, 2008 for applications A2008-0009, A2008-0010, A2008-0011, A2008-0012 and A2008-0013, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED REPORT FOR INFORMATION REGARDING APPEAL OF LAND DIVISION COMMITTEE DECISION APPLICANT: ERHARDT WITZKE Resolution #GPA-313-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-047-08 be received for information; and THAT all interested parties listed in Report PSD-04 7 -08 and any delegation be advised of Council's decision. CARRIED ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 364 RESIDENTIAL UNITS APPLICANTS: KIRK KEMP, DOUGLAS KEMP, HELEN KEMP, ROBERT CARRUTHERS AND PATSY CARRUTHERS (NORTHGLEN EAST) Resolution #GPA-314-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-048-08 be received; THAT the application for Draft Plan of Subdivision S-C-2007-000S submitted by Kirk Kemp, Douglas Kemp, Helen Kemp, Robert Carruthers and Patsy Carruthers be approved and that the Director of Planning Services be authorized to issue Draft Approval subject to the conditions contained in Attachment 3 to Report PSD-048-08; THAT the application for Zoning By-law Amendment ZBA 2007-0016 submitted by Kirk Kemp, Douglas Kemp, Helen Kemp, Robert Carruthers and Patsy Carruthers be approved as contained on Attachment 4 to Report PSD-048-08; THAT the Mayor and Clerk be authorized by By-law to execute a Subdivision Agreement for each phase of development between the Owner and the Municipality of Clarington, at such time, as the agreement has been finalized to the satisfaction of the Director of Engineering Services, Director of Planning Services and Director of Finance; -5- 405 General Purpose and Administration Committee Minutes May 12, 2008 THAT the Durham Region Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-048-08 and Council's decision; and THAT all interested parties listed in Report PSD-048-08 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motions) Resolution #GPA-315-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Resolution #GPA-314-08 be amended to add the following paragraph "THAT new home buyers be informed at the offer to purchase stage that the area is a farming community". CARRIED Resolution #GPA-316-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT paragraph 2 of Resolution #GPA-314-08 be amended to add the following at the end of the paragraph "as amended to delete 'woodchip trails' and add 'paved trails' in condition 34". CARRIED The foregoing Resolution #GPA-314-08 was then put to a vote and carried as amended. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2008 Resolution #GPA-317-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report EGD-024-08 be received for information. CARRIED - 6 - 406 General Purpose and Administration Committee Minutes May 12, 2008 SIGNALIZATION OF MILL STREET AND EDWARD STREET Resolution #GPA-318-08 Moved by Councillor Trim seconded by Councillor Robinson THAT Report EGD-025-08 be received; and THAT all interested parties be informed of Report EGD-025-08. CARRIED AS AMENDED (See following motion> Resolution #GPA-319-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Resolution #GPA-318-08 be amended to add the following paragraph "THAT Council endorse the installation of signalization and that the Directors of Engineering Services and Finance Services report to Council on the financing of this project". CARRIED The foregoing resolution #GPA-318-08 was then put to a vote and carried as amended. Resolution #GPA-320-08 Moved by Councillor Novak, seconded by Counicllor Robinson THAT the Committee recess for 10 minutes. CARRIED Meeting resumed at 11 :40 a.m. Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT BOWMANVILLE CENOTAPH Resolution #GPA-321-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report OPD-005-08 be received; - 7 - 407 General Purpose and Administration Committee Minutes May 12, 2008 THAT the following inscriptions be approved: West Face Addition of Afghanistan Under this heading the name D. Caswell be inserted North Face Addition of Afghanistan The years of this was will be added at a later date; THAT a road occupancy permit be approved for the closure of Temperance Street on May 29,2008 from 6:00 pm to 8:00 pm for the dedication; and THAT Royal Canadian Legion Branch 178 Bowmanville, be advised of Council's direction. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT COMMUNITY DEVELOPMENT Resolution #GPA-322-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CSD-010-08 be received for information. CARRIED TOTAL HOCKEY DISSOLUTION COSTS Resolution #GPA-323-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report CSD-011-08 be received; and THAT the funds required in the amount of $27,000.00 for the dissolution of Total Hockey be drawn from the Hockey Museum Reserve Account #100-00-000-00000-2925. CARRIED .8. 408 General Purpose and Administration Committee Minutes May 12, 2008 CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. Deputy Mayor Novak chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT MUNICIPAL BUSINESS CONTINUITY PLAN IN THE EVENT OF A PANDEMIC OR SIMILAR EMERGENCY Resolution #GPA-324-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-027 -08 be received; THAT Council endorse the Municipal Business Continuity Plan; THAT Report COD-027 -08 be annexed to the Clarington Emergency Plans; and THAT a copy of Report COD-027 -08 be provided to the Joint Health & Safety Committee and posted on the Health & Safety Board as well as the Intranet Health & Safety site for the purposes of communication with staff. CARRIED QUOTATION Q2008-5, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT- OIL FIRED FURNACES Resolution #GPA-325-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-028-08 be received; THAT Cynergy Mechanical Limited, Etobicoke, Ontario, with a total bid price of $89,298.07 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of the Quotation Q2008-S, be awarded the contract to provide Mechanical Equipment Maintenance for Oil Fired Furnaces, as required by the Municipality of Clarington Operations Department; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds expended be drawn from the Department of Operations, various operating accounts. CARRIED - 9 - 409 General Purpose and Administration Committee Minutes May 12, 2008 FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION - KRISTIN ROBINSON - EMISSIONS CRITERIA FOR EFW Resolution #GPA-326-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the delegation of Ms. Kristin Robinson be received with thanks. CARRIED DELEGATION - JAISON GIBSON - NATURE AND ANIMAL RIGHTS Resolution #GP A-327 -08 Moved by Councillor Foster, seconded by Councillor Trim THAT the delegation of Mr. Jaison Gibson be received. CARRIED DELEGATION - ANNE WHITE - ZONING MATTER ON ILLEGAL APARTMENTS Resolution #GPA-328-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT the delegation of Ms. Anne White be referred to staff for a report and update. CARRIED DELEGATION - LOUIS BERTRAND- PROCEDURAL BY-LAW Resolution #GPA-329-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the comments of Mr. Louis Bertrand be referred to the Clerk's Department. CARRIED -10 - 410 General Purpose and Administration Committee Minutes May 12, 2008 OTHER BUSINESS PRESENTATIONS AND PROCEDURAL BY-LAW AMENDMENTS Resolution #GPA-330-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT presentations be allowed only by prior resolution of Council and be limited to 10 minutes in duration; and THAT the Clerk be directed to amend the Procedural By-law accordingly. MOTION LOST PROPOSED OPERATION STANDARDS FOR EFW FACILITY Resolution #GPA-331-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Municipality's peer review consultants provide comment on the proposed operating standards and limits relating to the emissions for the proposed Courtice incineration facility. MOTION LOST Resolution #GPA-332-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the Municipality's peer review consultants provide a presentation on their comments on the air emission levels for RFP to clarify and explain their comments. CARRIED COUNCIL DELEGATION - AlDEN TOMBES Resolution #GPA-333-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Aiden Tombes be thanked for his interest in global warming and that he be encouraged to attend a future meeting to present his comments. CARRIED - 11 - 411 General Purpose and Administration Committee Minutes May 12, 2008 COMMUNICATIONS REQUEST FOR STREET CLOSURE FOR NEIGHBOURHOOD EVENT Resolution #GPA-334-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the correspondence from Leslie Hurley and Tammy Shiel requesting a street closure on Firwood Avenue, Courtice be granted. MOTION WITHDRAWN Resolution #GPA-33S-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Correspondence from Leslie Hurley and Tammy Shiel requesting a street closure on Firwood Avenue, Courtice be received for information. CARRIED ADJOURNMENT Resolution #GPA-336-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 1 :OS p.m. CARRIED MAYOR DEPUTY CLERK - 12 - 412 DRAFT LIST OF DELEGATIONS GPA Meeting: June 2,2008 (a) Jaison Gibson, Regarding Free Speech, Public Podium and Civil Disobedience 601 PUBLIC MEETING REPORT # FND-012-08 Notice of Public Meeting Development Charges Act The Council of the Municipality of Clarington will be considering an amendment to the Development Charges By-law 200S-1 08. In accordance with section 12 of the Development Charges Act, a public meeting to provide interested parties the opportunity to make comments will be held on: Date: Time: Place: Monday, June 2, 2008 9:30 a.m. Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance Street, Bowmanville, Ontario The proposed by-law and the background study will be available from the Treasury Department May 12, 2008. Any person may attend the public meeting and make written or verbal representation either in support of or in opposition to the amendment. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. 701 CllJ!h1gtnn PUBLIC MEETING REPORT # PSD-OSO-08 CORPORATION OF THE HALMINEN URBAN MUNICIPALITY OF CLARINGTON COMMUNITIES INC. NOTICE OF COMPLETE APPLICATION AND PUBLIC MEETING I DEVELOPMENT APPLICATION BY: HALMINEN URBAN COMMUNITIES INC. AN APPLICATION TO FOR PROPOSED DRAFT PLAN OF CONDOMINIUM TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a Draft Plan of Condominium under Section 9 of the Condominium Act, 1998 and under Section 51 of the Planning Aqt, 1990, as amended. APPLICATION DETAILS The proposed draft plan of condominium submitted by Halminen Urban Communities Inc. would permit a condominium tenure ownership for twenty-seven (27) townhouse units currently under construction. The Subject property is located in Part Lot 10, Concession 2, former Town of Bowmanville, known as 571 Longworth Avenue, Bowmanville, as shown on reverse. TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington has deemed the above noted application complete and will consider a proposed draft Plan of Condominium, under Section 9 of the Condominium Act, 1998 and under Section 51 of the Planning Act, 1990, as amended. Planning File NO.:C-C-2008-0002 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested i parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: Monday, June 2, 2008 9:30 a.m. Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance Street, Bowmanvllle, Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. DATE: TIME: PLACE: If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday June 9, 2008, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, June 4, 2008 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to be notified of subsequent meetings or the approval of the Draft Plan of Condominium, or of the refusal of a request for a Draft Plan of Condominium, you must make a written request to the Clerk's Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1 C 3A6. Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Susan Ashton at (905) 623-3379 extension 218 or bye-mail atsashton@clarington.net. APPEAL If a person or publiC body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington Planning Services Department before the Draft Plan of Condominium is approved, the person or public body is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the Draft Plan of Condominium is approved, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. Dated a e Municipality of Clarington this I~.&.. day of ~, 2008. David rome, M.C.I.P., R.P.P. Director of Planning Services Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1C 3A6 702 == '> C II ~ m N C O.!! OD. c;>> E CO .2 o C o .- N E I 0 (,)'1:1 , C o 0 (J Q. U>lIIS II ::E c o 1 .... t It e D.. ~ HUlON 133~lS Al~3811 ~ ".,. Ii ~- ..~ W ::J Z W ~ J: ~ o ~ z o ..J i\ '0-' \ ~~ ;> 9 I '01. \ \ ;> i \ \ ~'\ \ \ u .5 :I = 'S :s E E o u C I'D of ~ C CD c 'E iii :r:: ~ CD C ~ q~n I DEVELOPMENT APPLICATION BY: BOWMANVILLE CREEK DEVELOPMENTS INC. AN APPUCATION TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING PUBLIC MEETING REPORT # PSD-051-08 BOWMANVILLE CREEK DEVELOPMENTS INC. TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Official Plan Amendment and a proposed Zoning By-law Amendment under Sections 17 and 34 respectively of the Planning Act, 1990, as amended. APPLICATION DETAILS The proposed Official Plan Amendment and Zoning By-law Amendment submitted by Bowmanville Creek Developments I~c. would permit, in addition to existing permitted .C5" uses, retail commercial uses on the following basis: .' 3,716 m2 of gross floor area with a minimum of gross floor area of 929 m2 per unit; · 1,858 ,.,2 of gross floor area with a minimum gross floor area of 465 m2 per unit; and, · 1,393 m2 of gross floor area with a minimum gross floor area of 232 m2 per unit. In addition, the following uses would be permitted: · one financial institution in the form of a credit union; · redefine the limits of the environmental protection area; and, · private open space amenity area. The subject property is located at 175 to 285 Baseline Road West in Bowmanville as shown on reverse. Planning File Nos.: COPA 2005-0010 & ZBA 2005-0058 (X-REF: ZBA 2003-037) PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: DATE: Monday, June 2, 2008 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance Sl, Bowmanville, Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, June 9, 2008, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, June 4, 2008, to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Official Plan Amendment and approval of the Zoning By-law Amendment you must submit a written request to the Clerk's Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6. An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval, unless it is determined during the review process that the Amendment is exempt from Regional approval. For an exempt Amendment, the decision to adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal period. Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 31d Floor, 40 Temperance Street, Bowmanville, Ontario L 1 C 3A6, or by calling Richard Holy at (905) 623-3379 extension 332 or bye-mail at rholy@clarington.net. APPEAL If a person or public body that files a notice of appeal of a decision for the proposed Official Plan and Zoning By-law Amendments to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions before the proposed Official Plan Amendment is adopted or the Zoning By-law Amendment are approved, the Ontario Municipal Board may dismiss all or part of the appeal. Dated at the nicipality of Clarington this 25th day of April, 2008. David me, M. .I.P., R.P.P. Director of Planning Services Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L 1C 3A6 704 :! C ~ I II I 'tJ C ~. e II II ~~ CI .i E ..... GO 'tJ ~f CI It) e a. ~ e ~ II II 5- :IE It) II It) E ~i c CI D: 0 < 0 CI ii 0 I 1'1I0 1 N U N ~l <C oe( ""i" IE >. Q. 0 ED a:l IDC ~ 0 e N m .. (,) - !. 0 e ~ ... "2 e m 0 ~ e N 1: II U ~ ...Je Ld,g :em cn(i) ~CD :;::l.Q .!a ~ )( CD WCI) CLaril]gron I PUBLIC MEETING REPORT # PSD-052-08 MUNICIPALITY OF CLARINGTON THE MUNICIPALITY OF CLARINGTON PROPOSAL TO AMEND THE ORONO COMMUNITY IMPROVEMENT PLAN VVt\t'Vt\1'\ IIVI'l VI" I ME: MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Community Improvement Plan Amendment, under Section 17 of the Planning Act, 1990, as amended. APPLICATION DETAILS The proposed Amendment to the Orono Community Improvement Plan Amendment initiated by the Municipality will add two additional grant programs to the Orono Community Improvement Plan, being the Building Code Improvement Grant and the Infill Grant. In addition 5414 and 5367 Main Street will be added to the area eligible for the grants. Other minor . housekeeping amendments will be incorporated. The proposed Orono Community Improvement Plan Amendment includes lands in Orono as shown below: Schedule "A" "'~k . Planning File No.: PLN 37.1 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: DATE: TIME: PLACE: Monday, June 2,2008 9:30 a.m. Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanvllle, Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday June 9, 2008, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, June 4, 2008 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Community Improvement Plan Amendment, you must submit a written request to the Clerk's Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6. An Community Improvement Plan Amendment adopted by the Municipality of Clarington is forwarded to the Ministry of Municipal Affairs. Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Faye Langmaid at (905) 623-3379 extension 216 or bye-mail atflangmaid@clarington.net APPEAL If a person or public body that files a notice of appeal of a decision for the proposed Newcastle Village Community Improvement Plan to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions before the proposed Community Improvement Plan is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. David C me, M.C.I.P., R.P.P. Director of Planning Services Municipality of Clarlngton 40 Temperance Street Bowmanville, Ontario L1C 3A6 706 ClYlilJglOn PUBLIC MEETING REPORT # PSD-053-08 CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING I PROPOSED STREET NAME CHANGE: Swarbrick Street Pursuant to Section 27(1) of the Municipal Act, notice is hereby given of a meeting to be held on June 2, 2008, to consider a proposed amendment to By-law 86-112, a by-law governing municipal street names. The meeting will be held as follows: DATE: TIME: PLACE: MONDAY, JUNE 2, 2008 9:30 a.m. Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario The proposed amendment would change the following street name - Swarbrick Street, to George Burley Street. George Burley, lived on the street proposed for renaming. In addition to being a resident of Newtonville, he was a World War 1 Veteran. Explanations and details of the properties affected may be obtained, during normal office hours, from the office of the Planning Services Department in the Municipal Administrative Centre or by calling Bob Russell of the Planning Services Department at 90S-623-3379, ext. 341. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, June 9, 2008, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, June 4, 2008, to have your name appear in the Agenda. Dates of Publication to be two (2) consecutive weeks. May 14, 2008 May 21,2008 Dated at the Municipality of Clarington this ]'h day of May 2008 Planni I: PLN 25.1.47 40 Temperance Street Bowmanville, Ontario L 1C 3AG 707 Clw:illgtDn REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, June 2, 2008 Report #: PSD-050-08 File #: C-C-2008-0002 By-law #: Subject: DRAFT PLAN OF CONDOMINIUM APPLICATION APPLICANT: HALMINEN URBAN COMMUNITIES INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-OSO-08 be received; 2. THAT provided there are no significant issues raised at the Public Meeting, that the Draft Plan of Condominium application, submitted by Halminen Urban Communities Inc. be APPROVED and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 2; 3. THAT a copy of Report PSD-OSO-08 and Council's decision be forwarded to the Durham Region Planning Department; and, 4. THAT all interested parties listed in this report and any delegation be advised of Council's decision. Submitted by: David rome, M.C.I.P., R.P.P. Director of Planning Services Reviewed by: c)~- ~ Franklin Wu, Chief Administrative Officer SA/CP/DJC/df 22 May 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-050-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: Ha\minen Urban Communities Inc. 1.2 Draft Plan of Condominium Application: To permit condominium tenure for twenty-seven townhouse dwelling units. 1.3 Site Area: 0.72 hectares 2.0 LOCATION 2.1 The subject lands are located at 571 Longworth Avenue in Bowmanville (Attachment 1). The property is contained within Part Lot 11, Concession 2, in the former Town of Bowmanville. 3.0 BACKGROUND 3.1 On March 11, 2008, the owner submitted an application for condominium approval to the Municipality of Clarington to permit condominium tenure for twenty-seven (27) townhouse dwelling units contained in seven (7) townhouse blocks. A Site Plan Agreement has been entered into between the Owner and the Municipality of Clarington and construction is nearing completion on all twenty-seven units. 4.0 SITE CHARACTERISTICS AND SURROUNDING LAND USES 4.1 The subject property was created through Draft Approval of Draft 18T-82037. The subject property has frontage on both Longworth Avenue and Liberty Street north and a single access point approved from Longworth Avenue. 4.2 Surrounding Uses: North - commercial plaza South - existing single detached residential unit East - existing single detached residential units West - existing single detached residential units 5.0 OFFICIAL PLAN POLICIES 5.1 The lands are designated "Living Area" within the Durham Region Official Plan. The goal of the Living Area designation is to provide a full range of housing. 802 REPORT NO.: PSD-050-08 PAGE 3 5.2 Within Clarington Official Plan, the subject lands are designated "Medium Density Urban Residential". The Medium Density Urban Residential designation permits 31-60 units per net hectare. The application conforms to the policies. 6.0 ZONING BY-LAW CONFORMITY 6.1 The subject lands are currently within the "Urban Residential Exception (R3-26) Zone". The R3-26 zone permits townhouse dwellings up to a maximum of 60 units per hectare. With 38 units per hectare, this application would conform to the zoning provisions. 7.0 PUBLIC MEETINGS 7.1 Public Notice was given by mail to each landowner within 120 metres if the subject site. A Public Meeting sign was installed on the corner of Liberty Street and Longworth Avenue. 7.2 At the writing of this report there were no inquiries. 8.0 AGENCY COMMENTS 8.1 There were no objections from the circulation of this application. 8.2 Durham Region Planning Department had no objection but included in their comments conditions for the Condominium Conditions of Draft Approval. 9.0 STAFF COMMENTS 9.1 A Site Plan Agreement with the Municipality of Clarington detailing the location of buildings and landscaping features is presently registered on title. The Site Plan Agreement also covers financial matters, including Development Charges and Performance Guarantees for landscaping and engineering works. The appropriate Letters of Credit were obtained from the Owner for these Performance Guarantees. This property is also within a registered Plan of Subdivision and the appropriate parkland dedication was made through the Plan of Subdivision. 9.2 Building permits have been issued for all twenty-seven of the townhouse units, and construction is nearing completion on all of the buildings. Staff has no objections to the approval of the application for Plan of Condominium. 9.3 The Owner is aware that the Municipality shall require an Agreement to implement the Conditions of Draft Approval contained in Attachment 2 of this Report. 803 REPORT NO.: PSD-050-08 PAGE 4 10.0 CONCLUSIONS 10.1 Based on comments contained in this Report, and provided there are no significant issues raised at the Public Meeting, it is respectfully recommended that revisions to the subdivision be APPROVED, subject to the attached Conditions of Draft Approval contained in Attachment 2. Attachment 1 - Key Map Attachment 2 - Condominium Plan Attachment 3 - Conditions of Draft Approval List of interested parties to be advised of Council's decision: Halminen Urban Communities Inc. 804 :! '> c I III ~ HH::I0N .L33~.LS Al.~381l :!? .... Z :> W ::l Z W ~ Attachment 1 To Report PSD-050-08 cj .5 en CD .. '2 ~ E E o (,) C ftS .c ... :) c CD c "s a; :I: .... '" n ",'" I '" o ....~ ~ o.z < -' 0. N o o o . CO o o N . o . o C ftS a:: E "= c "s o " c o (,) -\ ~ \lI ~ .... ~ . I Z ~ :> \ "'''2. \ :: ~ \ ~ .... 0. 'O~ 9 ~ :;> \ \ G "'~ ll! \ ~ \ \ \ \ \ ~ CD C ~ 805 Attachment 2 To Report PSD-050-08 Ji I I' >-~I _r..- ~ i ..~~ . _r..- II ~ il i \ ' 6 I! i i~ ~l ----- ~ . i ~ _1"'''= II i i ;'1 ----- ~ ; .-.-.-.-.,---'-'- i ~ i I i ~ i i ;I~ i 9~~ \ ~ i l!I i II! i i i l \ , 1\' l \l :;l ; ; , \ \ \ \. , " \' oI! ~ \ ...~ \ oI!.. . \ oI!."',~ \" \ . ~,pI>\ \ ~~\ \ ~,~ \ \\ "" \ o:P'': \ '" ~\ \ \. \~, \ ~ ~\ \ ~" '\" ~"\" . j. \ \ \ '0.... \ ~ \ ,eP'- '. \ ",. \ \ ~ ~ \ . '...-P \ \ ~.. , . \ ~.. \. . \ \ \ \ \ ' 806 Attachment 3 To Report PSD-050-08 CONDITIONS OF DRAFT APPROVAL 1. The Owner shall have the final plan prepared on the basis of approved draft plan of condominium C-C-2008-0002 prepared by Donevan, Fleischman, Petrich Ltd. identified as job number 2006-320DP, dated January 3, 2007, which illustrates 27 townhouse dwelling, common amenity areas, parking and private roadways. 2. The Owner shall satisfy all requirements, financial and otherwise, of the Municipality of Clarington. This shall include, among other matters, the execution of an agreement between the Owner and the Municipality of Clarington concerning such matters as follows: compliance with the Municipality's approved site plan in terms of refuse collection, snow storage and driveway entrance maintenance. 3. Prior to final approval of this plan of condominium for registration, the Director of the Planning Services for the Municipality of Clarington shall be advised in writing by: a) Durham Region Planning Department, how Condition 1 was satisfied. NOTES TO DRAFT APPROVAL 1. As the Owner of the proposed condominium, it is your responsibility to satisfy all of the conditions of draft approval in an expeditious manner. The conditions to draft approval will be reviewed periodically and may be amended at any time prior to final approval. The Planning Act provides that draft approval may be withdrawn at any time prior to final approval. 2. All plans of condominium must be registered in the Land Titles system within the Regional Municipality of Durham. 3. If final approval is not given to this plan within three years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be CLOSED. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 807 Cl~mgtDn REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, June 2, 2008 Report #: PSD-051-08 File #: COPA 2005-0010 and ZBA 2005-0058 By-law #: Subject: APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW BY BOWMANVILLE CREEK DEVELOPMENTS INC. TO PERMIT A WIDER RANGE OF COMMERCIAL USES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-051-08 be received; 2. THAT the application submitted by Bowmanville Creek Developments Inc. be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding information and agency comments; 3. THAT a copy of Report PSD-051-08 and Council's decision be forwarded to the Regional Municipality of Durham Planning Department; and 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: D id . rome, M.C.I.P.,R.P.P. Director, Planning Services '-."'" "n~. ,./ (1 ~" ~ ___ '(,----.Jt.'l Reviewed by: Franklin Wu Chief Administrative Officer RH*COS*DC*df 22 May 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 808 REPORT NO.: PSD-051-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: Bowmanville Creek Developments Inc. 1.2 Agent: D.G. Biddle and Associates Limited 1.3 Official Plan Amendment: The amendment proposes, in addition to existing permitted special purpose commercial uses, retail commercial uses on the following basis: · 3,716 m2 (40,000 ft2) of gross floor area with a minimum of gross floor area of 929 m2 (10,000 ft2) per unit for a maximum of 4 units; . 1,858 m2 (20,000 ft2) of gross floor area with a minimum gross floor area of 465 m2 (5,000 ft2) per unit for a maximum of 4 units; · 1,393 m2 (15,000 ft2) of gross floor area with a minimum gross floor area of 232 m2 (2,500 ft2) per unit for a maximum of 6 units; and, · one financial institution in the form of a credit union. The amendment also proposes: · to redefine the limits of the environmental protection area; and · private open space amenity area. 1.4 Rezoning: Appropriate to implement the proposed official plan amendment. 1.5 Site Area: 7.3 hectares 2.0 LOCATION 2.1 The subject lands are located at the southeast corner of Waverly Road and Baseline Road in Bowmanville (See Attachment 1). The proposed development area totals 7.3 hectares (18.0 acres). The property is located within Part Lots 12 and 13, Broken Front Concession, in the former Town of Bowmanville. 3.0 BACKGROUND 3.1 On November 22, 2005, Staff received official plan amendment and rezoning applications from Bowmanville Creek Developments Inc. to permit general retail uses in excess of 929 m2 (10,000 ft2) and one financial institution in addition to permitted highway commercial uses. The proposal encompassed a portion of the Shell Canada lands that were to be purchased by the applicant as well as the applicant's lands west of the Spry Avenue right-of-way south of Baseline Road with the exception of the lands that were severed for the RONA Home Improvement Centre (See Attachment 1). 809 REPORT NO.: PSD-051-08 PAGE 3 3.2 A statutory Public Meeting was held on May 8, 2006 for the application. No member of the public spoke either in support of or in opposition to the application. 3.3 Halloway Holdings Limited and Metrus Developments Inc. were approved for new commercial development in the Bowmanville West Towne Centre. After the Public Meeting, both developers sought clarification that the proposal would not adversely affect their proposals. A review of this matter by our retail market consultant concluded that the proposal would have no negative impacts provided the amount of proposed retail floorspace would not be increased beyond the 65,000 ft2 that was contemplated for this site through the Commercial Policy Review. Since the proposal merely seeks more flexibility rather than an increase in retail commercial floorspace, both developers were satisfied that their interests would not be adversely affected. Both developers have been notified of this revised application. 3.4 On April 1, 2008, Staff received revised official plan amendment and rezoning applications from Bowmanville Creek Developments Inc. to permit a greater variety of retail commercial store sizes and a financial institution in addition to permitted highway commercial uses. While the previous application contemplated a minimum floor space size of 929 m2 (10,000 ft2), the revised application floor space with the 10,000 ft2, 5,000 ft2, and 2,500 ft2 ranges to permit greater leasing flexibility. Again, the applicant would be permitted the greater flexibility up to the 65,000 ft2 retail commercial floorspace limit. The revised application also incorporates the proposed redefinition of the floodplain in accordance with an approved environmental impact study prepared for the subject lands, which was previously proposed through application ZBA 2003-037. Finally, the revised application proposes private open space amenity space associated with the hotel and fitness centre in the valleyland. The proposal now encompasses a portion of the Shell Canada lands that are to be purchased by the applicant as well as the applicant's remaining lands with the exception of the lands that were severed for the RONA Home Improvement Centre (See Attachment 1). 3.5 A site plan application (SPA 2003-036) has also been submitted for consideration. Potential tenants would occupy the larger buildings shown on the site plan. 4.0 SITE CHARACTERISTICS AND SURROUNDING USES 4.1 The property is currently vacant and has a gradual slope towards the Bowmanville Creek and Highway 401. Site servicing work was undertaken to service the RONA home improvement store property. 4.2 Surrounding Uses: East: North: West: South: Open space lands associated with the Bowmanville Creek Urban residential, RONA, and open space lands Shell Gas Station and Bowmanville Auto Mall Highway 401 810 REPORT NO.: PSD-051-08 PAGE 4 5.0 PROVINCIAL POLICY 5.1 Provincial Policy Statement The proposed development application is within the Bowmanville settlement area and proposes to provide an increase in the range of large format retail uses and floor space flexibility for the site. The existing highway commercial designation permits commercial uses that serve area residents and the traveling public. Provincial Policy states that there shall be an appropriate mix and range of serviced commercial lands available to meet the long-term needs of the community. The Provincial Policy Statement supports long-term economic prosperity by maintaining, or where possible, enhancing the viability of downtowns and main streets. Planning decisions on commercial matters must consider possible impacts of proposals on downtown areas to ensure that the size, amount, and range of uses do not negatively affect downtowns. 5.2 Provincial Growth Plan The Provincial Growth Plan for the Greater Golden Horseshoe directs new development to existing serviced urban centres and encourages a compatible mixture of land uses within the urban centres. A fundamental principle of the Plan is to encourage intensification of underutilized urban lands to create a vibrant community where infrastructure exists to accommodate growth. Compact urban growth is encouraged in urban centres and along transportation corridors. The provision of additional retail choices for existing and future residents supports the goals of the Provincial Growth Plan. 6.0 OFFICIAL PLANS 6.1 Durham Reqional Official Plan The Durham Regional Official Plan designates the subject lands "Living Area". Special purpose commercial uses are permitted in this designation provided that they are designated appropriately in the local Official Plan and zoned on the local Zoning By-law. The proposal conforms to the Durham Regional Official Plan. 6.2 Clarinqton Official Plan The Clarington Official Plan designates the subject lands "Highway Commercial Area". Lands within this designation shall serve the specialized needs of residents on an occasional basis with services and facilities, which consume large parcels of land, require exposure to traffic and may require outdoor storage and display of goods. Permitted uses include automotive sales and service, home improvement centres, large format home furnishing stores and similar stores, garden centres and nurseries, restaurants, hotels and similar uses. 811 REPORT NO.: PSD-051-08 PAGE 5 The amendment proposes to increase the range of retail floor sizes on the site and a financial institution with a drive-through facility. In addition, the proposed amendment would revise the land use designation to reflect the revised floodplain limits. A copy of the proposed Official Plan Amendment in contained in Attachment 2. 7.0 ZONING BY-LAW CONFORMITY 7.1 The portions of the property under consideration are zoned "Holding - Special Purpose Commercial ((H)C5) Zone", "Special Purpose Commercial (C5) Zone", "Environmental Protection (EP) Zone", and "Environmental Protection Exception (EP-2) Zone", which do not permit the proposed uses. In order to permit the proposed development, a rezoning application was submitted for consideration. 8.0 PUBLIC NOTICE AND SUBMISSIONS 8.1 Public notice was given by mail to each landowner within 120 metres of the subject site and four (4) public meeting notice signs were erected facing Baseline Road, Waverly Road, and Highway 401. No general inquiries or written submissions on the proposal have been received to date. 9.0 AGENCY COMMENTS 9.1 The Clarington Engineering Services and Clarington Emergency Services Departments have no objections to the applications. Their development issues related to road improvements on Baseline Road, entrance construction, site servicing, stormwater management, grading, fire routes, and Ontario Building Code compliance will be addressed through site plan approval. 9.2 The Ministry of Transportation similarly offers no objections to these applications. The Ministry's development issues related to stormwater management, development setbacks, entrance location, illumination, and signage will be addressed through site plan approval. 9.3 CLOCA has no objections to the proposal provided that the following issues are addressed. . The limits of the environmental protection zoning can be adjusted to reflect the revised limits of the Regional Storm of the Bowmanville Creek. This limit will be determined through the cut and fill operation, which has not been completed to date. Until a survey of the final grading configuration is provided, CLOCA requests that a Holding "H" symbol be placed on the lands. . With respect to the private open space amenity area, CLOCA will require further grading details, information on the trails and the fitness stations, confirmation that no additional fill will be placed in the area; however, CLOCA recommends that the property be zoned "EP" and dedicated to the 812 REPORT NO.: PSD-051-08 PAGE 6 Municipality in accordance with normal municipal valleyland dedication policies. Further discussion on these matters is required with the applicant. 9.4 Staff anticipate that outstanding comments from Durham Region will be received shortly. 10.0 COMMENTS 10.1 Highway Commercial Areas generally consist of larger parcels designed to accommodate larger format types of commercial uses, which typically included home improvement stores, motor vehicles sales and service centres, garden centres, hotels, restaurants, and service stations. Through the Commercial Policy Review, the range of permitted land uses for Highway Commercial Areas was expanded somewhat to include large format home furnishing stores and other similar large format retailers. 10.2 With the exception of the building reserved for RONA, the applicant's site plan could only accommodate larger format uses in three possible buildings. The design and position of these buildings could accommodate a maximum of four larger tenants. The applicants are seeking a broader range of general retail uses that would permit larger format tenants in home furnishings, apparel and similar lines of merchandise. They are not looking to accommodate either a grocery store or a department store. 10.3 Although the revised Highway Commercial Area policies specifically do not specifically identify banks as a typical use, the applicant applied to permit a financial institution in the form of a credit union on the subject lands. The Commercial Policy Review identified financial institutions as a key anchor for downtown areas and as such has limited the number of banks in the Bowmanville West Town Centre to the two existing institutions. The proposed financial institution is a credit union that is currently not represented in Bowmanville or Courtice, and would not adversely affect the downtown. 10.4 An Environmental Impact Study (EIS) was prepared in December 2005 by Aquafor Beech on behalf of the Municipality and the applicant to determine the whether redefining the "EP" zoning limits for the Bowmanville Creek floodplain had any detrimental impacts on the natural environment. The study examined the impacts of: · potential for creek contamination and impacts on fisheries by stormwater from the development; · impacts of removing the former C.N. Rail spur line elevated rail bed and bridge over Bowmanville Creek; . lighting impacts from the development on wildlife habitat and corridor functions; and, . changes to flooding characteristics as a result of filling and construction within the floodplain. 813 REPORT NO.: PSD-051-08 PAGE 7 The study concluded that the "EP" limits could be redefined without causing a negative environmental impact on the natural environment, the Bowmanville Creek fishery, and the flood storage capacity of the valley. The study identified that the following mitigation measures be implemented through site plan approval of the property: . a stormwater management report addressing quantity, quality, and any other concerns identified as a result of stormwater discharge into the receiving watercourse; . approval of erosion and sedimentation control plans for construction; and, . limitations on the outdoor storage of materials and construction of necessary containment measures. Staff would advise that study recommendations on stormwater management relating to the RONA development were implemented through site plan approval for that development. 10.5 In order to finalize the floodplain limits, further discussions are required with the applicant and CLOCA to determine the limits of the "EP" zoning. Clarification is required that the development limits conform to those recommended in the EIS for the property. Clarington Engineering must also be satisfied that a stable 3: 1 slope can be accommodated within the development limits. 10.6 The Clarington Official Plan requires that all valleyland be dedicated gratuitously to the Municipality. Through a previous site plan application, the applicant has already dedicated 4.3 hectares of valleyland associated with these land holdings to the Municipality; however, the applicant wishes to retain a 1.6 hectare portion of valleyland as private open space amenity area immediately east of the commercial area to be used in association with the proposed hotel and fitness centre. The amenity area would consist of walking trails and fitness stations with exercise equipment. The area would also be replanted with trees and naturalized areas. A copy of the proposed private open space amenity area is contained in Attachment 3. Since the Municipality has typically not permitted valleyland areas to remain in private ownership, further discussions with the applicant are necessary to: . determine the need for these lands to remain in private ownership; . obtain further information on the trail system, the equipment station, and satisfy CLOCA's comments on this matter. 11.0 CONCLUSIONS 11.1 As the purpose of this report is to satisfy the requirements for Public Meeting under the Planning Act, and taking into consideration all of the comments received, it is respectfully recommended that this report be referred back to staff for further processing and the preparation of a subsequent report. 814 REPORT NO.: PSD-051-08 PAGE 8 Attachments: Attachment 1 - Key Map Attachment 2 - Proposed Official Plan Amendment Attachment 3 - Proposed Private Open Space Amenity Area Interested parties to be notified of Council's decision: Glenn Genge, D.G. Biddle & Associates Limited Sam Cohen, Torgan Group Joe Cavallo, Shell Canada Products Limited Robert Hann, Halloway Holdings Limited Robert DeGasperis, Metrus Properties Inc. 815 Attachment 1 To Report PSD-051-08 :! - c '> C>> c E ca " - ~ c C .lIC:. C>> C>> eIlU (:) E E l!:!.5 m ~ <C co " u,! (:) It) c a. (:) c e;- C>> eIlc ca . ftJ E ::eIl ~ It) It) >E c (:) ii: (:) <C CQ, 0 (:) "i (:) ~ elSO i N 'u N ftJ ~! u <C <C ,. 0 IE ~ ...J D. 0 r:D m me ~ 0 N i.: C C) ell II) (.) 0 c C a. .- ~ - c e C) c 0 D. 'i: N .!!! 0 ~ i l .m 0>'- cen :;;<( '-z ~o 0::: ...Jc ...Jo w~ IS en en O>Q) .5: 0 -'- .!!l ~ >< Q) wen , JaWDDO' 816 Attachment 2 To Report PSD-051-08 AMENDMENT NO,_ TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN PURPOSE: BASIS: ACTUAL AMENDMENT: The purpose of this amendment to the Clarington Official Plan is to define the Highway Commercial designation and to permit the following uses in addition to the permitted Highway Commercial uses on the subject property: i) General Retail uses limited to a total of 3,716 m2 (40,000 ft2) of gross floor space with a minimum gross floor area of 929 m2 (10,000 ft2) per commercial unit, a total of 1,858 m2 (20,000 ft2) of gross floor space with a minimum gross floor area of 465 m2 (5,000 ft2) per commercial unit and a total of 1,393 m2 (15,000 ft2) of gross floor space with a minimum gross floor area of 232 m2 (2,500 ft2) per commercial unit; ii) One financial institution in the form of a credit union; iii) Refine the environmental protection limits; and, iv) Private Open Space Amenity area. The additional uses will be limited in the implementing Zoning By-law. The amendment will provide for a larger range of commercial opportunities within a designated commercial location and thereby aiding the economic viability of this prominent location. The Municipality of Clarington Official Plan is hereby amended as follows: 1. By including an exception to Section 23.14 to create Section 23.14. as follows: "23.14. Notwithstanding Section 10.8.1, in addition to permitted Highway Commercial uses, General Retail uses limited to a total of 3,716 m2 (40,000 ft2) of gross floor space with a minimum gross floor area of 929 m2 (10,000 ft2) per commercial unit, a total of 1,858 m2 (20,000 ft2) of gross floor space with a minimum gross floor area of 465 m2 (5,000 ft2) per commercial unit, a total of 1,393 m2 (15,000 ft2) of gross 817 floor space with a minimum gross floor area of 232 m2 (2,500 ft2) per commercial unit, one financial institution in the form of a credit union and a private Open Space Amenity area shall be permitted on the lands located east of Waverly Road, south of Baseline Road legally described as Part of Lots 12 and 13, Broken Front Concession, Former Town of Bowmanville." 2. By amending Maps A3 and C1 as indicated on Exhibit "1" and Exhibit "2" attached to this amendment. IMPLEMENTATION: The provisions set forth in the Clarington Official Plan as amended, regarding the implementation of the Plan shall apply in regard to this amendment. INTERPRETATION: The provisions set forth in the Clarington Official Plan as amended, regarding the interpretation of the Plan shall apply in regard to this amendment. 818 - - - URBAN BOUNOARY LAKE: ONTARIO I77Zl FUtuRE rLLL.d URBAN RESIOOITlI\l D IIRllANREllIOENTlAl. n;n MEDtUMDelSI1Y ~ RE91IlEImAl rt::\l I-IGH DEMSIT1 ~ RE91OE1lnAl. _ TOWNCENTRE ft NEIGHBOURIlDOll , " CElffilE _ HIGHWAY COMMERCIAL ~AGGRE<lATE ~ EXTRACTION AREA MAP A3 lAND USE BOWMANVlLLE URBAN AREA OFFICIAL PLAN MUNlCIPALIiY OF ClARlNOTON _U,2001 I==.n::~~~~~ Il.!lallIl'l PRESTIGE ~ BlPlOYMEllT AREA ~ =TRIAlAREA _ ~lM{EA b~~1i,~~ UTltTY fF~~~~ EHVIROfoNEHrAL .... ,",.' PROTEOllOH AREA _ OOEEN SPACl! .. W...TERFlIONT GR&NWAY 11II COMMUNITY P...RK 8 OlSlllICTPARl< .~ * TOURISM NOllE a ~IC>AAVSOlOOl .~ IlEPMATE l:.iI SECO_RY 9CHOOI. ~ PRlII...TE D IlECONDARYBCHlXl. .. PltIUC . EL.eMENTIIRY SCHOOl ,~ SEPARATE . ~ elEMENTARY SCHOlX. ~ PRIVATE o elEMENTARY llctiOOl. ---~AReA .......... SPEClN. POlICY AReA ........... SPECIAl8TUDY AREA 00 8TAT1OH EXHIBIT "1" AMENDMENT No. TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN MAP A3, LAND USE, BOWMANVILLE URBAN AREA 819 MAP C2 MAP C4 N I MAP C3 SCAlE 1:50.000 --- URBAN BOUNDARY ----- HAMLET BOUNDARY NA1'\JRAL HERITAGE POLICY AREAS ----- OAK RIDGES MORAINE lIMIT -- lAKE IROQUOIS BEACH NATURAL HERITAGE SYSTEM . ~ WE11AND _ S1GNIFICANTVALLEY\.ANDS _ SIGNIFICANT INClODI.ANOS - - -, GANARA5KA NoD LONG SAUlT FOREST AREA CI' NATURAl OR .--.-- SCIENTIFIC INTEREST (ANSI) - COLD WATER STREAM ----- WARM WATER STREAM MAP C1 NATURAL HERITAGE SYSTEM SOUTH DARLINGTON OFFICIAL PLAN MUNICIPAlITY OF CLARINGTON ~2.2Cll7 REFER 10 8&C'T'KJrt8 4" 14 I=~~~~~ EXHIBIT "2" AMENDMENT No. TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN MAP C1, NATURAL HERITAGE SYSTEM, SOUTH DARLINGTON 820 ! 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'" r,:' '~ II' d~ ~i> H ii!~ II ~ 'X-< II i ~lt~ I !:~~ ~i~L ~i~~ , -:-; ,I /, / / l~ Mi " ~(' I \\ Attachment 3 To Report PSD-051-08 z ~i' ~ ~ 'q~, ~ ~ ~~ ~-'~Ii" ~ ~::'~It -lju ~x~ u ~~ ~ m -~~i ~~~.. 821 Cl!Kpn REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, June 2,2008 Report #: PSD-052-08 File #: PLN 37.1 By-law #: Subject: ORONO COMMUNITY IMPROVEMENT PLAN AMENDMENT RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-052-08 be received; 2. THAT the Orono Community Improvement Plan Amendment contained in Attachment 1 be received and that Staff consider the comments received in writing or at the Public Meeting prior to finalizing the Amendment; and 3. THAT any interested party or delegation be advised of Council's decision. Submitted by: Davi . Crome, M.C.I.P., R.P.P. Direc or of Planning Services Reviewed by: "---~-~ Franklin Wu, Chief Administrative Officer FL/DJC/df 15 May 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 822 REPORT NO.: PSD-052-08 PAGE 2 1.0 BACKGROUND 1.1 In February 2003 the Orono BIA requested the Municipality assist the downtown merchants, in June 2003 a community forum was held to determine whether there was support within the community to examine alternatives for the downtown portion of Orono. Council approved the preparation of a Community Improvement Plan (CIP) for Orono and a study area By-law. The Orono Community Improvement Plan was adopted by Council in March of 2005 and by the Ministry of Municipal Affairs and Housing in July 2005. 1.2 The community has been kept informed of the progress as the implementation has progressed. To date the Municipality has expended just under $30,000 on the grant program, currently there are $16,750 grants pending and there are funds accrued in the Orono CIP account of $25,000 for the grant program. 1.3 The Orono Community Improvement Plan allows the Municipality to provide incentives and grants to business merchants and property owners in the Orono Community Improvement Project Area. 1.4 In addition to the grants program there are other works that the CIP has been a catalyst for. These include the refurbishment of the highway sign on the 35/115, the refurbishment of the signs for the entryways to Sidney B. Rutherford walk, the new railing and banner poles along Main Street in Orono, a number of tourism brochures and sponsorship of the Orono 175 flags and banners. 2.0 PUBLIC MEETING 2.1 In accordance with the Planning Act, RS.O. 1990, appropriate notice of the Public Meeting was given through advertisements placed in the April 30, May 7 and May 14, 2008 of the Orono Weekly Times. A copy of the draft Community Improvement Plan Amendment was circulated to the commenting agencies and Ministry of Municipal Affairs and Housing in late April. 3.0 DESCRIPTION OF THE PROPOSED COMMUNITY IMPROVEMENT PLAN AMENDMENT 3.1 Outline The existing Community Improvement Plan defines why Orono was studied for a CIP, identifies the area that was studied, and recommended a two grant program and a number of other actions. The Plan listed the priorities that the Community Focus Group had identified for improvements and provided information about the community such as its historical context, land use, architectural character and environmental amenities. Economic factors, building conditions, land use restrictions, and the significance of 823 REPORT NO.: PSD-052-08 PAGE 3 enhancing the civic pride were noted as Issues. Problems and deficiencies were identified and include such items as: . signage . business incentives . development charge levies . encouragement for economic development . marketing ideas The CIP made a number of recommendations and provided for incentives such as grant programs to address the issues that have been noted. 3.2 Current Grant Proqram General Rules There are a number of general rules within the grant program that are applicable to all grants and then there are specific rules for the different types of grants. We have encouraged applicants to take advantage of the free design service offered by the Planning Services Department for fa<;ade improvements and development of visualizations. In all cases we have worked with applicants and inspected the buildings prior to the anticipated works. Grants are not released until the works are completed and the contractor paid. Property owners must be current with their tax payments. For properties that have multiple municipal street addresses or storefronts, each property owner is subject to an overall maximum of $45,000. Buildina Fayade Improvement Grant Proaram This grant program is intended to assist property owners with the financing of building fa<;ade improvements. The grant covers up to one half of the costs of the eligible work per building to a maximum of $5,000. Sianaae Improvement Proaram This grant program is intended to assist property owners with the financing of signage improvements. The grant covers up to one $2,000 or 50% or the cost of signage. 3.2.1 Proposed Additional Grants Buildina Code Grant Proaram This grant program is intended to assist property owners with financing building improvements that are required by the Building Code and enhance the accessibility, fire safety and health and safety of a building. It is proposed that the grant cover up to one half of the costs of eligible work per building to a maximum of $5,000. Inti/! Grant Proaram This grant program is intended to assist property owners with financing infill projects that meet the architectural character of Orono. It is not intended to encourage the neglect or demolition of buildings. It is proposed that the grant cover up to $10,000 per building. 824 REPORT NO.: PSD-052-08 PAGE 4 3.2.2 Proposed Addition to Eliqible Properties Boundary Adiustment The existing grant program only applies to the Orono BIA properties. It is recommended that Schedule A be amended to include 5414 and 5367 Main Street, the two properties immediately to the north of the BIA boundary so that they would be eligible for the grants as well. 4.0 CONCLUSIONS 4.1 The Orono Community Improvement Plan identified a series of recommendations for implementation by the Municipality and/or stakeholder groups over time. The CIP has functioned effectively to date and based on works that have happened over the past 3 years, plus anticipated changes along Main Street, the amendment set out in Attachment 1 is recommended to augment the existing program. 4.2 The Planning Act requires that a Public Meeting be scheduled to consider an amendment to a Community Improvement Plan. The purpose of this report is to facilitate the public consideration of the proposed Orono Community Improvement Plan Amendment. Attachment: Attachment 1 - Amendment No.1, Orono Community Improvement Plan Interested parties to be notified of Council's decision: Orono BIA, c/o Marg Zwart Orono Community Liaison Group c/o Faye Langmaid 825 Attachment 1 To Report PSD-052-08 AMENDMENT NO.1 TO THE ORONO COMMUNITY IMPROVEMENT PLAN PURPOSE: The purpose of this amendment is to revise the grant program. BASIS: The Amendment is based upon the success of the existing grant program and the desire of the merchants and property owners to make additional improvements to their buildings which also meet' the criteria of being a public benefit. ACTUAL AMENDMENT: Section 5 and Appendix 4 of the Community Improvement Plan is hereby amended as follows: 1. ADD to Section 5 5.1.3 UPGRADE TO BUILDING CODE PROGRAM The Municipality of Clarington may provide a grant for up to $5000 of the cost of building code improvements for properties within the Orono Community Improvement Plan Project Area. 5.1.4 INFILL PROGRAM The Municipality of Clarington may provide a grant for up to $10000 of the cost of infill development within the Orono Community Improvement Plan Project Area, providing that the infill enhances the street fa9ade and character of Orono. 2. REPLACE in Appendix 4 Grant Program In the first sentence, By-Law 2003-124 with Schedule A. 3. ADD 5414 and 5367 Main Street to Schedule A (the area eligible for grants). 4. ADD to Appendix 4 1.2 Upgrade to Building Code Grant Program This grant program is intended to assist property owners with the financing of building improvements required to bring existing older buildings into compliance with the current Ontario Building Code. Area of Application The Upgrade to Building Code Grant Program is available to all registered property owners or commercial tenants with a signed consent form for the improvements within the Community Improvement Project Area for the Municipality of Clarington as shown on Schedule A. 826 Eliqible works include: ~ Installation of fire protection systems; ~ Relocation or installation of fire escapes; ~ Reinforcement of floors, ceilings and/or walls; ~ Required improvements to ventilation system; ~ Improvements for barrier-free accessibility; ~ Construction or alteration of required window opening for upper storey residential units; and ~ Other improvements, at the discretion of the Director of Planning Services, related to Building Code upgrades that address health and safety issues. Eliqibility for Grant The applicants for the Upgrade to Building Code Grant Program must be the registered owner(s) of the property or commercial tenants with a lease agreement that extends a minimum of 2 years beyond the approval of the grant. Municipal staff will conduct a title search of the property and review property tax records. Property owners who are in arrears of property taxes are not eligible to receive the grant. The provision of any Upgrade to Building Code Grant Program will be administered on a first come first served basis to the limit of available funding in accordance with any administrative rule governing this and other grant programs. The property owner must consult with Veridian Connections as part of the application process to determine if Veridian's concerns in regards to the potential proximity of overhead power lines can be satisfactorily addressed. General Terms of Grant The grant covers up to 50% of the costs of the eligible work per building to a maximum of $10,000 per municipal street address or storefront, subject to an overall maximum of $45,000 per property owner for a building with multiple street addresses or storefronts. The grants will be provided at the discretion of the Director of Planning Services. Other Proqrams Provided all eligibility criteria and conditions are met for this program, participation in the Upgrade to Building Code Grant Program does not preclude the owner from being eligible for other grant programs offered under the Community Improvement Plan. However, at no time shall the total amount of grants provided to a property owner exceed $45,000. 827 Procedures 1. Grant Application Submitted at Time of Building Permit Application The applicant is required to submit a completed application form to the Director of Planning Services for approval. The application will include a copy of the Building Permit application including drawings detailing the proposed improvement works. This may require drawings to be prepared by a Professional Engineer or Architect. 2. Description of Eligible Works and Submission of Quotations The Upgrade to Building Code Grant Program application will include a description of the eligible works and an estimate of the works to be undertaken in order to meet the requirements of the Building Code. The estimate shall be supported by a minimum of two estimates from qualified contractors for undertaking the eligible works and shall be consistent with the cost estimate indicated on the accompanying building permit application. The cost estimate should indicate a breakdown of items, description of works to be performed, etc. The grant will be provided on the basis of the cost of the actual works not to exceed the 50% limitation and the maximum of $10,000. 3. Inspection of Building Prior to approving an Upgrade to Building Code Grant, Municipal staff may inspect the building to review the conditions and the proposed improvement. A subsequent inspection may be done during the work. 4. Decision of Director of Planning Services The final decision as to how much of the proposed work, if any, is eligible for funding under the Upgrade to Building Code Grant Program will be made by the Director of Planning Services or designate. Prior to issuing a decision, the Director may request further drawings, cost estimates or other information. 5. Expiry of Approval If all eligibility criteria and conditions are met and funds are available in the Upgrade to Building Code Grant fund, the Director of Planning Services or designate will approve the grant. A letter from the Director to the applicant will represent a commitment and will be valid for a period of 6 months. The Director at his discretion may provide extensions. However, if the building improvements do not match the drawings, materials or intent of the original approval, approval may be withdrawn. 828 6. Inspection of Completed Work Staff from the Building Services Division of the Engineering Services Department will conduct an inspection of the completed work. Staff from the Planning Services Department will confirm with the Building Services Division that the works are in keeping with the intent of the drawings and materials as originally approved. 7. Provision of Grant Following satisfactory inspections of the work and the receipt of invoices from the applicant the grant cheque will be issued providing that the property owner is not in tax arrears. The grant will be advanced to the applicant only upon completion of works and progress payment will not be made. 8. Maintenance The property owner and grant recipient is obligated to take proper actions to maintain the improvements to the satisfaction of the Municipality. Future modifications that change the integrity of the improvements are subject to the approval of the Municipality (at building permit time) and may be denied if they diminish the investment made by the Municipality. 1.3 Infill Project Grant Program This grant program is intended to assist property owners with financing the cost of the development process by providing a one time grant to offset the amount of the construction to a maximum of $10,000. All buildings are to be designed to be in keeping with the historical context of Orono. Area of Application The Infill Project Grant Program is available to all registered property owners within the Community Improvement Project Area as shown on Schedule A. EliQibility for Grant Infill projects will qualify for funding if they are being built on lots where a brownfield is being redeveloped, a lot has become vacant as a result of a fire or disaster or a lot has become vacant through neglect and is being redeveloped by a new owner that has purchased the property through an arms length transaction. This grant program is not intended to encourage the neglect or demolition of existing buildings. The applicants for an Infill Project Grant must be the registered owner(s) of the property and must receive site plan approval and submit a building permit application for the property in compliance with the approved site plan within the Community Improvement Project Area. Municipal staff will conduct a title search 829 of the property and review property tax records. Property owners who are in arrears of property taxes are not eligible to receive the Grant. The property owner must consult with applicable utility companies as part of the application process to determine if there are concerns in regards to the potential proximity of overhead lines and/or underground utilities which are to be satisfactorily addressed. The provision of any Infill Project Grant will be administered on a first come first served basis to the limit of available funding in accordance with any administrative rules governing this and other grant programs. General Terms of Grant Any Infill Project Grant will be provided as a one time grant to the registered owner of the property. Grants will be in the amount of $10,000 and will only apply to buildings constructed with an approved design. The grants will be provided at the discretion of the Director of Planning Services. Other Proqrams Provided all eligibility criteria and conditions are met for this program, participation in the Infill Project Grant Program does not preclude the owner from being eligible for other grant programs offered under the Community Improvement plan. However, at no time shall the total amount of grants provided to a property owner or for an individual property exceed $45,000. However, lands that are developed by means of registered plans of condominium or are developed by successive phases of a comprehensive site plan agreement are eligible to receive a maximum of $45,000 in grants per phase of a site plan agreement. Procedures 1. Grant Application Submitted at Time of Site Plan Control Application The applicant is required to submit a completed Infill Project Grant application form to the Director of Planning Services for approval prior to commencing construction. The application will include a copy of the Site Plan, the building permit application and the building permit drawings. This may require drawings to be prepared by a Professional Engineer or Architect. 2. Provision of Grant Following the completion of the work and final inspection by the Engineering Services Department, the grant will be provided for approved projects and providing that the property owner is not in tax arrears. 830 3. Description of Eligible Works and Submission of Quotations The Infill Project Grant application will include a description of the eligible works, elevation drawings, and an estimate of the works to be undertaken in order to construct the building. The grant will be provided to the maximum of $10,000. 4. Decision of Director of Planning Services The final decision on whether a property is eligible for an Infill Grant will be at the discretion of the Director of Planning Services. 5. Expiry of Approval If all eligibility criteria and conditions are met and funds are available in the grant fund, the Director of Planning Services or designate will approve the Infill Project Grant. A letter from the Director to the applicant will represent a commitment and will be valid for a period of 6 months. The Director at his discretion may provide extensions. However, if the infill project does not match the drawings, materials or intent of the original approval, approval may be withdrawn. 6. Inspection of Completed Work Staff from the Planning Services Department will conduct an inspection to ensure the works are in keeping with the intent of the drawings and materials as originally approved. The applicant must finalize their building permit inspections with the Building Services Division prior to any funds being released. 7. Provision of Grant Following satisfactory inspections of the work the grant cheque will be issued providing that the property owner is not in tax arrears. The grant will be advanced to the applicant only upon completion of works and progress payment will not be made. IMPLEMENTATION: The prOVIsions set forth in the Community Improvement Plan as amended, regarding the implementation of the Plan shall apply in regard to this Amendment. INTERPRETATION: The provIsions set forth in the Community Improvement Plan as amended, regarding the interpretation of the Plan shall apply in regard to this Amendment. 831 ~chedule "A" I- ~ ~ lV w I 1# JJr~l! w ~ J..::. .:.::; e:::: C/) I!/dW& ~ CJ I J -c- 8 .............. Z .....i g :::/.-::/./.~./././ - ~ ............. <( ~ . ;:c r-- CJ /.................... CENTREVI <. / / I PARK STREET - ~ ~ 7''''7'/01\1 J '?12127' ~. .. .. ... . }?; w .....,~ r .............. . . . ::. :~</:~.>.:<: I- CJ) J...... ' '::::."':0 :c C/) $ ~"J () 0::: :J iij ~~ :c -...J () ~ -...... 51 ~E~RE .... ~ Orono CIP Grant Area Cl~mglDn REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, June 2, 2008 Report #: PSD-053-08 File #: PLN 25.1.47 By-law #: Subject: SREET NAME CHANGE FOR SWARBRICK STREET RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-053-08 be received; 2. THAT provided there are no significant issues raised at the public meeting, the by-law to amend By-law 86-112, being the Street Name Map and Street Name Inventory, as contained in Attachment 2, be APPROVED; 3. THAT a copy of this Report and Council's decision be forwarded to the Durham Regional Police and the Region of Durham Planning Department; and 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: DaVid Crome, M.C.I.P., R.P.P. Director of Planning Services Reviewed by: A ~-.:. ~ Franklin Wu, Chief Administrative Officer BR/CP/DJC/df 22 May 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 833 REPORT NO.: PSD-053-08 PAGE 2 1.0 BACKGROUND 1.1 Council, at their Meeting of May 5, 2008, passed a resolution authorizing staff to process, with newspaper advertising, the renaming of Swarbrick Street to George Burley Street, and to waive the fee for the Street Name Change request. Attachment 1 to this report illustrates the location of the street. 1.2 George Burley was born and raised in Newtonville. He was a farmer that lived on the very street being renamed. Mr. Burley was also a war veteran that served in the regiment known as the 136th Battalion during World War One in Europe, from 1916 to 1918. His contribution is deserving of recognition. 1.3 The street name "Swarbrick" is associated with a war veteran who is thought to have spent most of his life in Kendal, although he is buried in Newtonville. However, his name will not be added to the Kendal list of names as it is not anticipated that a new street will ever be built in Kendal nor an existing street renamed. 1.4 The name Swarbrick will receive first consideration for any new streets that are created in Newtonville. New streets are much more likely to be created in Newtonville, given its municipal water supply, than in Kendal. Any "Swarbrick" signage already in existence will be stored by the Municipality in consideration of the above, however, depending on where the name is used in the future, the suffix may be different. 1.5 In accordance with Council's resolution the proposed street name change was advertised. The completion date for the advertisements within the local newspaper was May 21, 2008. No objections or comments have been received as of the writing of this report in response to the published notice. 1.6 Provided that there are no objections raised at the Public Meeting, it is recommended that the street name change be approved. The renaming will not affect any addresses in Registered Plan of Subdivision 40M-2357 or anywhere else, at this time. 1.7 The implementation will proceed with the following transition process: · The effective date is August 1, 2008; and · The Municipality will advise 43 agencies and departments of the proposed street name and address change. 2.0 CONCLUSION 2.1 It is respectfully recommended that the attached Amending By-law be APPROVED. 834 REPORT NO.: PSD-053-08 PAGE 3 Attachments: Attachment 1 - Key Map Attachment 2 - Amending By-law List of interested parties to be advised of Council's decision: Marlene & Bill Stacey Mario Veltri John Greenfield Sue Sartain AL. Georgieff 835 Attachment 1 To Report PSD-053-08 o <C o 0::-1 I I I I I I -----LJ I I : I I I HIGHWAY 401 - - - Proposed Street Name Change From "Swarbrick Street" To "George Burley Street" 836 Attachment 2 To Report PSD-053-08 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008- being a By-law to amend By-law 86-112, a by-law to establish a Street Name Map and Street Name Inventory in the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it expedient to amend the Street Name Map and Street Name Inventory for roads in the Municipality of Clarington; AND WHEREAS such a Street Name Map and Street Name Inventory establishes an official name for all improved roads and those unimproved roads with summer maintenance only for the Municipality of Clarington; NOW THEREFORE BE IT ENACTED as By-law for the Municipality of Clarington as follows: 1. Schedule "A" the Street Name Map, and Schedule "B" the Street Name Inventory, be amended to change the name of: "Swarbrick Street" to "George Burley Streef'. BY-LAW read a first time this day of 2008 BY-LAW read a second time this day of 2008 BY-LAW read a third time and finally passed this day of 2008 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 837 Cl![mgfOn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, June 2,2008 Report #: PSD-054-08 File No's: A2008-0009, A2008-0015 and A2008-0016 By-law #: Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 8, 2008 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-054-08 be received; 2. THAT Council concurs with the decisions of the Committee of Adjustment made on May 8, 2008 for applications A2008-0009 and A2008-0016 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and 3. THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on May 8, 2008 for application A2008-0015 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. Submitted by: David rome, M.C.I.P., RP.P. Director of Planning Services R . db ...\ JJ2~-~ k]-.J~ eVlewe y: U Franklin Wu, Chief Administrative Officer PW*CP*DC*df 20 May 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 838 REPORT NO.: PSD-054-0S PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISIONS OF COMMITTEE OF ADJUSTMENT FOR MAY S, 200S A rove rove with conditions A2008-0016 A rove with modified conditions 1.2 Application A2008-0015 was filed to permit the construction of a sunroom addition to a single detached dwelling by reducing the minimum required rear yard setback from 7.5 metres to 4.1 metres. Staff recommended DENIAL of this application as the proposed variance would represent a 45% decrease of the required rear yard setback which was not considered to be minor in nature. The Committee considered Staff's opinion and decided to approve the application for a single storey sunroom addition, not exceeding 13.4 m2 in size, subject to the existing garden shed being either removed from the property or moved into compliance with the requirements of the Zoning By-law within thirty (30) days. . Although the Committee of Adjustment decision is contrary to Staff's recommendation, in consideration of the size of the addition relative to the size of the property, an appeal of this decision was deemed to not be in the best interest of the Municipality. However should an appeal be lodged by another party, Staff have requested that Council authorize them to appear before the Ontario Municipal Board to defend their original recommendation. 1.3 Application A2008-0016 was filed to permit the construction of an attached garage to an existing single detached dwelling by reducing the minimum required southerly interior side yard setback from 2 metres to 0.9 metres. Staff recommended approval of this application subject to a number of conditions including that the proposed garage be no taller than 1 storey (4 metres) in height. The height for ~n attached garage is measured from the lowest point of finished grade to the midpoint of the roof line. Due to the downward slope of the grade of the lot towards the rear of the property, the Committee was concerned that the 4 metre maximum height would not allow the garage to be located, as proposed, beside and behind the existing 839 REPORT NO.: PSD-054-0S PAGE 3 dwelling. Therefore the Committee modified the Staff's recommended condition to include that the proposed garage be no taller than 1 storey (5 metres) in height. 2.0 COMMENTS 2.1 Staff have reviewed the Committee's decisions and are satisfied that applications A2008-0009 and A2008-0016, are in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, are minor in nature and desirable. 2.2 Council's concurrence with the decisions of the Committee of Adjustment for Applications A2008-0009 and A2008-0016, is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment 840 Attachment 1 To Report PSD-054-08 Clwipn PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: J.J. LARACY CONTRACTING JOHN WORDEN PROPERTY LOCATION: 2155 CONCESSION RD 9, DARLINGTON PART LOT 21, CONCESSION 9 FORMER TOWN(SHIP) OF DARLINGTON A2008-0009 FILE NO.: PURPOSE: TO PERMIT THE CONSTRUCTION OF A 9.14 M X 9.75 M (89.2 M2) DETACHED GARAGE BY INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FROM 40% OF THE MAIN BUILDING TOTAL FLOOR AREA TO 76%. DECISION OF COMMITTEE: TO APPROVE THE CONSTRUCTION OF A DETACHED GARAGE BY INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FROM 40% OF THE EXISTING MAIN BUILDING TOTAL FLOOR AREA TO 76%, TO A MAXIMUM OF 90 M2, AS IT IS MINOR IN NATURE AND NOT DETRIMENTAL TO THE NEIGHBOURHOOD AND CONFORMS TO THE INTENT OF THE ZONING BY-LAW AND BOTH OFFICIAL PLANS. DATE OF DECISION: May 8,2008 LAST DAY OF APPEAL: May 28, 2008 841 q![fflgtnn PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: LIFESTYLE SUNROOMS PETER & LINDA METCALF PROPERTY LOCATION: 15 FARNCOMB CRESCENT, BOWMANVILLE PART LOT 10, CONCESSION 2 FORMER TOWN(SHIP) OF BOWMANVILLE A2008-0015 FILE NO.: PURPOSE: TO PERMIT THE CONSTRUCTION OF A SUNROOM ADDITION TO A SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED REAR YARD SETBACK FROM 7.5 METRES TO 4.1 METRES. DECISION OF COMMITTEE: TO APPROVE THE CONSTRUCTION OF A 13.4 M2 SINGLE STOREY SUNROOM ADDITION TO A SINGLE DETACHED DWELLING AT THE REAR OF THE EXISTING HOUSE BY REDUCING THE MINIMUM REQUIRED REAR YARD SETBACK FROM 7.5 M TO 4.1 M SUBJECT TO THE FOllOWING: . THAT THE SHED BE REMOVED OR MOVED INTO COMPLIANCE WITHIN 30 DAYS AS IT IS MINOR IN NATURE, NOT DETRIMENTAL TO THE NEIGHBOURHOOD AND CONFORMS TO THE INTENT OF THE ZONING BY-LAW AND BOTH OFFICIAL PLANS. DATE OF DECISION: LAST DAY OF APPEAL: May 8, 2008 May 28, 2008 842 Cl~n PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: TIMOTHY HEGARTY TIMOTHY HEGARTY PROPERTY LOCATION: 2789 MAPLE GROVE ROAD, DARLINGTON PART LOT 18, CONCESSION 2 FORMER TOWN(SHIP) OF DARLINGTON FILE NO.: A2008-0016 PURPOSE: TO PERMIT THE CONSTRUCTION OF AN ATTACHED GARAGE TO AN EXISTING SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED SOUTHERLY INTERIOR SIDE YARD SETBACK FROM 2 METRES TO 0.9 METRES. DECISION OF COMMITTEE: TO APPROVE THE CONSTRUCTION OF AN ATTACHED GARAGE TO AN EXISTING SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED SOUTHERLY INTERIOR SIDE YARD SETBACK FROM 2 METRES TO 0.9 METRES, SUBJECT TO THE FOLLOWING CONDITIONS: · THAT THE GARAGE NOT EXCEED 45 FEET IN LENGTH; · THAT THE GARAGE IS A MINIMUM OF 16 FEET TO THE CLOSEST DISTRIBUTION PIPE IN THE SEWAGE SYSTEM; AND · THAT THE PROPOSED ATTACHED GARAGE IS NO TALLER THAN ONE (1) STOREY (5 METRES) IN HEIGHT AS IT IS MINOR IN NATURE, NOT DETRIMENTAL TO THE NEIGHBOURHOOD AND CONFORMS TO THE INTENT OF THE ZONING BY-LAW AND BOTH OFFICIAL PLANS. DATE OF DECISION: LAST DAY OF APPEAL: May 8, 2008 May 28,2008 843 Cl!!!ilJglOn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, June 2,2008 Report #: PSD-055-08 File #: PLN 17.9.4 By-law #: Subject: MUNICIPAL ROSTER OF CONSULTANTS FOR THE PREPARATION OF ENVIRONMENTAL IMPACT STUDIES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-055-08 be received; 2. THAT the termination date for the Roster of Consultants for the Preparation of Environmental Impact Studies, BE EXTENDED until the Official Plan Amendment for Bill 51-Planning Reform which clearly defines "complete application" takes effect; 3. THAT the Purchasing By-law 2006-127 be WAIVED; and 4. THAT all interested parties listed in this report and any delegation be advised of Council's decision. Submitted by: David . Crome, M.C.I.P., RP.P. Direct~lanning Services /2' rie Marano, H.B.S.C., C.M.O. Director of Corporate Services Reviewed bYU ~~~ Franklin Wu, Chief Administrative Officer FL/DJC/df 16 May 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 844 REPORT NO.: PSD-055-0S PAGE 2 1.0 BACKGROUND 1.1 The purpose of this report is to extend the existing roster of consultants for Environmental Impact Studies (EIS) until the Official Plan Amendment for Bill 51- Planning Reform which clearly defines the requirements of a "complete application" comes into force. 1.2 The Clarington Official Plan requires that an Environmental Impact Study be prepared for any development application located on or adjacent to a Natural Feature identified on Map C of the Plan. As set out in Section 4.4.35 (formerly 4.3.8) of the Official Plan, the Municipality is to retain qualified professional expertise to undertake the Study, with the cost of the Study to be borne by the proponent. 1.3 On October 15, 1996, Council approved the EIS Guidelines to implement the policies of the Official Plan. The Guidelines indicate that the Planning Services Department will develop and maintain a roster of consulting firms qualified to prepare Environmental Impact Studies, and that Staff will seek Council's authorization to renew the roster every three (3) years. 1.4 On June 7, 2004, Council considered Staff Report PSD-067-04 a!1d approved the Rosters for the Preparation of Environmental Impact Studies (Attachment 1). The effective period for this Roster, as approved by Council, was July 1, 2004 to July 1, 2007. Subsequently, in March 2007, Council extended the effective period of the Roster until July 1, 2008. 1.5 In the report before Council in March of 2007 the EIS Guidelines were modified to meet the requirements of the definition of "complete application" as set out in Bill 51, now incorporated into the Planning Act and its regulations. However, Planning Staff have yet to bring the Clarington Official Plan into conformity with the Bill 51-Planning Reform legislation. Staff are currently preparing an amendment and propose to have it before Council late in 2008. 2.0 COMMENTS 2.1 Since October 1996, Council approved Guidelines for the Preparation of Environmental Impact Studies, have been in place. Over the past twelve years, many Environmental Impact Studies have been undertaken and completed. In addition, a number of development applications have been checked to determine whether an EIS would be required. Staff have reviewed and Council have approved revisions to the Guidelines in light of these experiences; in addition, the process for establishing the roster of firms through a prequalification process has been modified. The prequalification modifications were based on the experience from working with the process, consultants and conservation authorities. Staff have also taken into consideration the comments and suggestions from consultants and proponents. 845 REPORT NO.: PSD-055-0S PAGE 3 2.2 Refinements to the EIS Guidelines were required as a result of the Oak Ridges Moraine Conservation Plan in 2004. More recently, in early 2007 the introduction of the requirements for a "complete application" in Bill 51 required revisions to the Guidelines. 2.3 In 1996, when the requirement for the preparation of EIS studies was introduced in the Official Plan, the number of qualified professionals and understanding of how to prepare an EIS was limited. The field of expertise has grown, as has the understanding of what the requirements for an acceptable EIS study are. The Bill 51-Planning Reform amendment will recommend that the municipality no longer maintain an EIS roster. Rather, similar to all other studies required by a development application the hiring of a qualified consultant will become the responsibility of the proponent. The Municipality and C.A's will be involved in setting out the terms of reference for the work and review of the results. Should the Municipality or C.A. not be satisfied with the study or its recommendations, the option will be to have the study peer reviewed. 3.0 REQUEST TO EXTEND THE PERIOD OF ROSTER 3.1 For reasons outlined below, Committee is being requested to extend the period of the Roster until the Bill 51-Planning Reform Official Plan Amendment comes into force. (i) The process to renew the Consultant Roster is fairly time consuming, requiring staff time to review Expressions of Interest from several consulting firms and to conduct interviews with a number of firms. Because of the commitment of Planning Services resources to other higher priority projects, insufficient time is available to properly undertake the process to renew the Roster of Consultants. Staff from the Ganaraska Region Conservation Authority and the Central Lake Ontario Conservation Authority are also involved in the consultant selection process. (ii) The consultants on the existing Roster have provided good service. To date, a total of 15 Environmental Impact Studies have been undertaken since this Roster came into effect. In addition, 2 peer reviews and 1 addendum have been carried out. In every case, Planning Services has been pleased with the product provided. (iji) The pre-qualification process is time consuming and costly for the consultants to participate in. The existing contract in place with the different consultants allows for an extension. 3.2 Establishment of the roster process through the pre-qualification of consultants, is a substitution for the typical process set-out in the Purchasing By-law for the engagement of consultants. Essentially, the pre-qualification process sets aside the typical purchasing process in favour of the roster. To extend the roster, the Purchasing By-law 2006-127 will have to be WAIVED. 846 REPORT NO.: PSD-055-0S PAGE 4 4.0 CONCLUSIONS 4.1 An extension for the current Roster of Consultants for the Preparation of Environmental Impact Studies will provide the necessary time for Planning Services Staff to complete the Bill 51-Planning Reform Official Plan Amendment. Attachments: Attachment 1 - Resource Descriptions and EIS Roster for each as approved by PSD-067 -04 Attachment 2 - EIS Guidelines Interested Parties to be notified of Council and Committee's decision Central Lake Ontario Conservation Ganaraska Region Conservation Authority Will McCrae, Totten Sims Hubicki Associates Jeff Warren, Marshall Macklin Monaghan Limited David Maunder, Aquafor Beech Limited Phil Niblett, Niblett Environmental Associates Inc. Robert Nisbet, LGL Limited, Environmental Research Associates David Sawicki, Morrison Environmental Limited, David Stephenson, Natural Resources Solutions Inc. 847 Attachment 1 To Report PSD-055-08 DESCRIPTION OF RESOURCES AND ROSTER FOR EACH RESOURCE Terrestrial Resources* Terrestrial resources consist of flora and fauna features and functions and may include any of the following: · rare, threatened or endangered species and/or habitat for these species . wildlife habitat . woodlands · sand barrens, grasslands and/or prairie species · connectivity including linkages and corridors · vistas, views and panoramas Roster 1. Aquafor Beech Limited 2. Niblett Environmental Associates 3. Marshall Macklin Monahan Aquatic and Fishery Resources* Aquatic and fishery resources consist of surface water features and functions, the habitat provided by surface water and the vertebrate and invertebrate species that have all or a part of their live cycle dependent on proximity to surface water and may include any of the following: · lakes, ponds, rivers, streams, tributaries (permanent, intermittent, or ephemeral) · fish and/or fish habitat · reptiles, amphibians, and benthic species . valleylands Roster 1. Niblett Environmental Associates 2. Aquafor Beech Limited 3. LGL Limited, Environmental Research Associates Earth Science and Hydrogeology Resources* These resources consist of features or functions of the earth or below the earth and may include any of the following: · erosion hazards including valleylands, slopes and bluffs . soils . groundwater resources · seeps/springs or other characteristics of recharge or discharge functions 848 Roster 1. Aquafor Beech Limited 2. Totten Sims Hubicki (TSH) with Morrison 3. Marshall Macklin Monaghan Limited (MMM) * Wetlands may fall into any of the three categories (the areas of specialty) and will be determined during the preparation of the terms of reference. 849 Attachment ~ To Report PSD-055-0E MUNICIPALITY OF CLARINGTON GUIDELINES FOR THE PREPARATION OF ENVIRONMENTAL STUDIES IN ACCORDANCE WITH REQUIREMENTS OF THE CLARINGTON OFFICIAL PLAN 1.0 INTRODUCTION AND OVERVIEW The Natural Heritage System Maps of the Municipality of Clarington Official Plan identify the location of known permanent cold and warm water streams, wetlands, significant woodlands, significant valleylands, Areas of Natural and Scientific Interest, other natural heritage features, and the Oak Ridges Moraine and Lake Iroquois Beach. Chapter 4 of the Official Plan requires that environmental impact studies be conducted prior to consideration of any proposed development within or adjacent to features of the natural heritage system. The purpose of these Guidelines is to set out a process for the implementation of these studies. Section 23.9 of the Official Plan requires a study (Natural Heritage Evaluation of Hydrological Evaluation) to be prepared prior to development of existing lots on the Oak Ridges Moraine if the lot is within the minimum area of influence from a natural heritage feature). The policies regarding these studies are contained in the Official Plan sections 4.4.42 and 4.4.43 respectively. 2.0 PREPARATION OF ENVIRONMENTAL IMPACT STUDIES 2.1 Determination of Need for a Study 2.1.1 A study shall be required when a proposed development is located within or adjacent to a natural heritage feature. The natural heritage feature may be identified on the Natural Heritage System Maps contained within the Official Plan or it may be identified during pre-consultation with a proponent for a proposed development. 2.1.2 When initially considering a proposed development, the landowner should consult with the Planning Services Department to determine if a study needs to be prepared. The definition of a "complete application" will be as per the most recent version of the Planning Act or regulations. 2.1.3 Planning Services Department Staff will determine if the area subject to the proposed development is located within or adjacent to any of the natural heritage features identified on the Natural Heritage System Maps (Maps C and D) contained within the Official Plan. Planning Services Department Staff will consult with Staff of the relevant Conservation Authority, if necessary, to determine the need for a study. The following matters shall be considered in this regard: o The extent and nature of the proposed development; o The significance and sensitivity of the natural heritage feature; o If the proposed development is located on the Oak Ridges Moraine; and 850 o Opportunity for mitigative measures to be identified and implemented through other approval processes. 2.1.4 Unless otherwise defined in Table 4-1 of the Official Plan, the lands subject to proposed development shall be considered as being adjacent to a natural heritage feature if the area subject to a proposed development is located within: o 120 metres of the edge of a wetland or wetland complex; o 120 metres of the edge of a tableland woodlot; o 120 metres of the top of bank of the valley for a cold water or warm water stream; o 120 metres of the edge of an Area of Natural and Scientific Interest; o 25 metres of the edge of the Lake Iroquois Beach. 2.1.5 If the review of the proposed development by Planning Services Department Staff indicates that a study pursuant to Chapter 4 of the Official Plan is required, the Planning Services Department shall notify the proponent in writing: o to advise that a study pursuant to Chapter 4 of the Official Plan is required; o to advise of the process for preparing-the study; o to request the applicant to submit a letter to the Planning Services Department advising of their willingness to participate in and fund the preparation of the study; o to advise that Planning Services Department Staff, in consultation with the relevant Conservation Authority and other agencies as appropriate, will require a Terms of Reference for the study; o to advise the proponent that, to facilitate advancing the process, the proponent and their consulting planner should draft a Terms of Reference for review, modification and approval by the Planning Services Department and the applicable Conservation Authority; o to advise of the matters to be taken into consideration in the preparation of the Terms of Reference, including: · the matters outlined in Chapter 4 of the Official Plan; · the extent and nature of the proposed development; · the need for a scoped/site-specific or comprehensive study; · the need for a four-season study. o to advise that the Planning Services Department shall retain a consultant to undertake a study in accordance with Section 4.2 of these Guidelines. o in the absence of a specific definition of a "complete application" in the Official Plan, the Planning Services Department will consider the EIS requirement portion of an application "complete" when the funding for the EIS has been accepted by the Planning Services Department for the full cost of the EIS study, to allow the application to proceed through the process. 2.1.6 Except as provided for in Section 2.1.7 of these Guidelines, the Planning Services Department shall retain a consultant to undertake a study in accordance with Section 4.2 of these Guidelines. 851 2.1.7 The proponent will be required to select and retain the consultant to undertake the study: o If the review of the proposed development by Planning Services Department Staff indicates that a study is required pursuant to Section 23.9 of the Official Plan (Existing Lots), o If a single house is being proposed on an existing lot of record on the ORM; or o If an addition to an existing house is proposed within the ORM; or o If accessory uses are proposed to a legally permitted existing house on the ORM. The Planning Services Department shall notify the-proponent in writing of the need for the study and that the study shall address the same matters as set out in Section 2.1.5 above. 2.2 Steerina Committee 2.2.1 For major development applications or where otherwise deemed appropriate by the Director of Planning Services, a Steering Committee shall be created to administer the preparation of the study identified in Section 2.1.5 of these Guidelines. The Steering Committee will be comprised of any combination of representatives from the following agencies/depa rtments: o Clarington Planning Services Staff; o Clarington Engineering Services Staff (if necessary/appropriate); o Durham Region Planning Staff (if necessary/appropriate); o Conservation Authority Staff; o developer representative; o citizen representative (if necessary/appropriate). Planning Services Staff will contact a citizens' group, the residents in the area of the proposed development application, and/or any other groups in order to identify an appropriate citizen representative to sit on the Steering Committee. Appointment to the Steering Committee is at the discretion of the Director of Planning Services. 2.2.2 The Steering Committee shall review the consultant's reports and provide constructive comments and input to assist the consultant in finalizing the study. 2.2.3 Every effort will be made to help the members of the Steering Committee reach a consensus regarding the consultant's reports. However, in the event of a disagreement between or among the members of the Steering Committee regarding the consultant's report, the final decision shall rest with Clarington Planning Services Staff. 2.2.4 Section 2.2 of these guidelines is not applicable for studies undertaken in accordance with Section 23.9 of the Official Plan. 852 Cl!![.#]gtnn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, June 2, 2008 Report #: PSD-056-08 File #: PLN 9.4 By-law #: Subject: 2007 GROWTH TRENDS REVIEW RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-056-08 be received for information. Submitted by: D vid . Crome, M.C.I.P., RP.P. Director of Planning Services /---\ r-I. ~ Reviewed by: "--.)~"-tA-J L<. Franklin Wu, Chief Administrative Officer MM/FL/DJC/df May 20,2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 853 REPORT NO.: PSD-056-0S PAGE 2 1.0 PURPOSE 1.1 This report summarizes the key findings of the 2007 Growth Trends Review. 2.0 BACKGROUND 2.1 The Planning Services Department conducts on-going monitoring activities to assess the effectiveness of the Municipality of Clarington Official Plan, as well as other municipal and Durham Region policies. These monitoring activities also assist in identifying emerging issues and trends within the Municipality of Clarington. Building permit activity and other such related data are often used as an indicator of housing and employment activity within Clarington, the level of local investment, and economic performance; this and other information has been compiled into the 2007 Growth Trends Review. 2.2 The data collected and analyzed in this report is based on building permit information and housing market information gathered from a variety of sources. These sources include: · Municipality of Clarington's own-source data; · Durham Region; · Statistics Canada; · Canada Mortgage and Housing Corporation; · Royal Bank of Canada Economics Research; and · The Bank of Canada 3.0 KEY FINDINGS OF THE 2007 GROWTH TRENDS REVIEW 3.1 The 2007 Growth Trends Review (Attachment 1) examines Clarington's growth activity and compares its performance against other area municipalities within Durham Region. In addition, the Review examines past, current and forecasted housing market activity and provides a short-term outlook on future development activity for Clarington and Durham Region. 3.2 Growth Activity in Clarinqton The total value of all building permits issued in Clarington decreased by 14.28% from $235.25 million in 2006 to $201.65 million in 2007. The total value of building permits issued in 2007 was similar to the 2005 value, however, the number of residential permits declined by 23.9% which was common across the GTA. The decrease in total building permit value for Clarington can be attributed to the large reduction in non-residential building permit values and the decrease in the number of residential permits. The residential building permit value increased 7.5% from $150.36 million in 2006 to $161.67 million in 2007, whereas, the non-residential building permit value decreased significantly by about 53% from $84.88 million in 2006 to $39.98 million in 2007. 854 REPORT NO.: PSD-056-08 PAGE 3 3.3 Growth Activity in Durham Reqion Durham Region experienced a decrease of 8% in total building permit value from $1.55 billion in 2006 to $1.43 billion in 2007. Total building permit value has edged lower two years running in Durham. Since 2000, the total value of building permits issued in Durham Region has averaged about $1.33 billion. 2007 was an above average year despite lower building permit activity than in the past few years. For different reasons both Clarington and Durham Region experienced a decline in total building permit value in 2007. While in Clarington the residential building permit value rose and the non-residential building permit value declined, the opposite happened for Durham Region as a whole. For the second year in a row, Durham Region saw growth in the value of non-residential building permits and a reduction in the value of residential building permits. In both cases, declines in one sector were not fully offset by gains in another. 3.4 Clarinqton's Share of Growth Activity within Durham Reqion In 2007, Clarington's share of the total building permit value in Durham Region decreased by 1.05% from 15.20% in 2006 to 14.15% in 2007. The decrease observed in the past year is small compared to fluctuations in previous years. Durham Region municipalities issued building permits for a total of 3,738 new residential units, a decrease of 28.7% from 5,244 in 2006. Clarington's share of the total number of new residential units in 2007 was 17.5%, up slightly from 16.34% in 2006. However, the number of residential permits issued in Clarington was below the level of 2006 and did not meet the anticipated trend. While the number of residential building permits issued in Clarington fell in 2007, the decline was not as significant as in other municipalities in Durham Region. Ajax saw the most significant reduction in permits issued with 50% reduction from 2006. A weak year in non-residential building permits for Clarington in 2007 decreased the Municipalities share of the total non-residential building permit value within Durham Region by 10% from 17.7% in 2006 to 7.7% in 2007. Clarington experienced the most significant decrease in share from 2006 to 2007 while Oshawa made the most significant gain taking a 21 % increase in share for the last calendar year. Whitby (-8.5%) had a loss in share similar to Clarington while all other municipalities in the Region remained relatively neutral. 3.5 Housinq Market Indicators The average one, three and five year mortgage rates were higher in 2007 (6.9%,7.09% and 7.07% respectively) in comparison to 2006 (6.28%, 6.45% and 6.66% respectively). The bank rate remained steady at 4.5% from May 2006 to July 2007 when it increased to 4.75% before returning to 4.5% in December. Canada Mortgage and Housing Corporation (CMHC) report that, "while still low by historical norms, mortgage rates are expected to rise gradually by 25-50 basis points in 2008." 855 REPORT NO.: PSD-056-0S PAGE 4 The number of housing starts was 3,870 in Durham Region for 2007, down substantially (31%) from 5,586 in 2006. Similarly, the number of housing completions were down 7.5% from 5,071 in 2006 to 4,685 in 2007. Housing absorptions also decreased 10.25% from 5,034 in 2006 to 4,518 in 2007. The average price of a new completed and absorbed single-detached dwelling in Durham Region was up 7% from $345,900 in 2006 to $370,001 in 2007. In Clarington, prices rose 6.6% from $296,746 in 2006 to $316,261 in 2007. Clarington continues to be an affordable place to live within Durham Region and the Greater Toronto Area. An interesting trend has been emerging in Clarington over the past decade. Throughout the mid 1990's, the total value of dwellings being constructed, the number of units being approved for construction and inflation showed a strong relationship to one another. Moving into the late 1990's, the total value of dwellings being constructed began to rise more rapidly than it had in the past, pulling away from the annual rate of inflation and the number of building permits being issued per year - a trend that continued through the end of 2007. This can be attributed to a number of things including higher costs for labour and materials, additional design features (e.g. energy conservation), larger homes, etc. The trend of new home prices increasing at rates exceeding inflation is troubling because it may mean that housing affordability is more difficult, especially for first time home buyers. 3.6 Short-Term Outlook For 2008, CMHC is forecasting that: "relatively low mortgage rates and strong employment and income growth (will) continue to support housing starts and MLS@ sales. However, continued growth in house prices, coupled with global financial instability could cause mortgage carrying costs to rise. This in turn will dampen the demand for housing over the next several years." According to CMHC, housing starts in Ontario "will remain above historical averages reaching 69,150 units this year and 67,150 units in 2009". Single detached housing starts will continue to decrease while multi-unit dwelling starts will remain strong. CMHC also says that home sales in Ontario will generally continue to edge modestly lower through to the end of 2009. Prices are expected to rise ahead of inflation in 2008 but will slow in 2009. Overall, the pace of residential building activity decreased in the Municipality of Clarington but due to inflation in housing prices the value increased by 7.5%. Durham Region experienced a decrease of 15% in residential building permit value for 2007. Clarington has maintained a strong share (+4%) of all residential building permit activity within Durham Region for 2007 holding 17.8% of the value for permits issued throughout the Region. Durham Region experienced an increase of 7.8% in non-residential building permit value for 2007. The Municipality of Clarington has maintained the position of fourth largest share (7.7%) of non-residential building permit value within Durham Region despite a 10% loss in share held in 2006. The value of non-residential building permits in Durham for 2007 at $516.58 million was the second highest level achieved in the Region's history. 856 REPORT NO.: PSD-056-0S PAGE 5 In Ontario, non-residential building permit activity was bullish in 2007 as reported by Statistics Canada. Across the country, investment in non-residential building activity was strong in 2007 however it is expected to slow for 2008. The Royal Bank Financial Group forecast that growth will continue at a modest rate for the coming year. 3.7 Short-Term Population and Household Forecasts The Municipality of Clarington estimated its population for 2007 to be 80,440 and the total number of households to be 28,000. Durham Region estimated its population to be 611,900 and the total number of households to be 204,960. The estimation of population for Durham may be 30,000 - 40,000 persons higher than the actual population when compared to the 2006 census results and growth rates for the region. Clarington's estimate has 2.88 people per household. Statistics Canada 2006 census results show that the number is 2.9 people per household, which matches the trends predicted by Clarington's Development Charges Background Study, 2005. Generally, household sizes are slowly decreasing in Clarington, which is a reflection of the aging population in the Municipality. The Development Charges Background Study indicates that Clarington's population is expected to grow to approximately 82,590 by the end of 2008 and reach 89,400 by the end of 2011. This represents a growth rate of 2% annually. The number of households in Clarington is expected to grow to approximately 28,900 by the end of 2008 and 31,790 by the end of 2011. However, in 2007 the estimated number of households did not fully materialize as demonstrated by the drop in the number of residential building permits. Whether the anticipated growth will recover in 2008 will be highly dependent on other economic drivers and the stability of the employment market. Attachments: Attachment 1 - 2007 Growth Trends Review 857 ATTACHMENT 1 TO REPORT PSD-056-08 2007 Growth Trends Review PLANNING SERVICES DEPARTMENT CI~!ilJgron 858 REPLACEMENT PAGE TO ATTACHMENT 1 OF PSD-056-08 TABLE OF CONTENTS 1. 1 NTRO D U CTION..... ......... ........ ..... ............... ..... ............... ....... .................. ..... ............ .................... 1 1.1. PURPOSE OF THE BUILDING PERMIT ACTIVITY REVIEW ..............................................................1 1.2. INFORMATION SOURCES. ........................... ........... .................. ............. ........ .................. ........... 1 1.3. PUBLISHING OF BUILDING PERMIT ACTIVITY REVIEW.................................................................. 1 1.4. CONTACT INFORMATION ..................................................................................... ......................1 2. OVERALL GROWTH TREN DS........ ..................... ...... ................ ...... ............ ................. ........ ....... 1 2.1. TOTAL BUILDING PERMIT VALUE IN CLARINGTON....................................................................... 1 2.2. TOTAL BUILDING PERMIT VALUE IN DURHAM REGION ................................................................3 2.3. SHARE OF TOTAL BUILDING PERMIT VALUE IN DURHAM REGION ................................................ 3 3. RES 10 ENTIAL GROWTH..... ......... .... .............................. ....... ........ ............................ ........... ........ 5 3.1. TOTAL RESIDENTIAL BUILDING PERMIT VALUE IN CLARINGTON................................................... 5 3.2. SHARE OF NEW RESIDENTIAL BUILDING PERMIT VALUE IN DURHAM REGION ..............................5 3.3. NEW RESIDENTIAL UNIT PRODUCTION IN CLARINGTON .............................................................. 6 3.4. SHARE OF NEW RESIDENTIAL UNIT PRODUCTION IN DURHAM REGION........................................ 8 3.5. HOUSING MARKET INDICATORS ................................................................................................9 3.6. SHORT-TERM POPULATION FORECAST .................................................................................... 11 4. NO N-RESI 0 ENTIAL GROWTH . ..................................... .................................. ................... ....... 12 4.1. TOTAL NON-RESIDENTIAL BUILDING PERMIT VALUE IN CLARINGTON ........................................ 12 4.2. SHARE OF NON-RESIDENTIAL BUILDING PERMIT VALUE IN DURHAM ......................................... 13 4.3. NON-RESIDENTIAL FLOOR SPACE PRODUCTION IN CLARINGTON .............................................. 13 5. SYNOPSIS AND SHORT TERM OUTLOOK.............................................................................. 14 5.1....... RESIDENTIAL BUILDING PERMIT ACTiViTY................. ..................... ............... ............. ..... ......... 14 5.2. NON-RESIDENTIAL BUILDING PERMIT ACTIVITY 14 TABLE OF FIGURES FIGURE 1 - TOTAL BUILDING PERMIT VALUE IN CLARINGTON, 1993-2007....................................................2 FIGURE 2 - TOTAL BUILDING PERMIT VALUE BY RESIDENTIAL/NoN-RESIDENTIAL SECTOR IN ........................ 2 FIGURE 3 - TOTAL BUILDING PERMIT VALUE IN DURHAM REGION, 2000-2007.............................................. 3 FIGURE 4 - TOTAL BUILDING PERMIT VALUE IN CLARINGTON, 1993-2007.................................................... 5 FIGURE 5 - SHARE OF TOTAL RESIDENTIAL BUILDING PERMIT VALUE IN DURHAM REGION, 2007 .................. 6 FIGURE 6 - NEW RESIDENTIAL UNITS ApPROVED FOR CONSTRUCTION IN CLARINGTON, 1994-2007.............6 FIGURE 7 - RESIDENTIAL BUILDING PERMITS IN RURAL AREAS OF CLARINGTON, 1994-2007........................ 8 FIGURE 8 - NEW RESIDENTIAL UNIT PRODUCTION BY AREA MUNICIPALITY IN DURHAM REGION, 2006-2007.9 FIGURE 9 - AVERAGE MONTHLY BANK INTEREST RATES, 2006-2007 ..........................................................9 FIGURE 10- HOUSING STARTS, COMPLETIONS AND ABSORPTIONS IN DURHAM REGION, 2006-2007 ........10 FIGURE 11 - HOUSING PRICES FOR SINGLE DETACHED HOMES, 2006-2007..............................................10 FIGURE 12 - RELATIONSHIP BETWEEN THE VALUE AND PRODUCTION OF DWELLINGS IN FIGURE 13 - NON-RESIDENTIAL BUILDING PERMIT VALUE IN CLARINGTON, 2006-2007 ..............................12 , FIGURE 14 - SHARE OF TOTAL NON-RESIDENTIAL BUILDING PERMIT VALUE IN DURHAM REGION, 2007..... 13 fl' LIST OF TABLES TABLE 1 - SHARE OF TOTAL BUILDING PERMIT VALUE IN DURHAM REGION, 2000-2007 ..............................4 TABLE 2 - RESIDENTIAL BUILDING PERMITS BY AREA IN CLARINGTON, 2006-2007 ......................................7 TABLE 3 - NEW RESIDENTIAL UNITS IN CLARINGTON BY TYPE, 2006-2007.................................................. 8 TABLE 4 - SHORT-TERM POPULATION & HOUSEHOLD ESTIMATES FOR CLARINGTON AND DURHAM REGION, 2008-2011 .................................................................................................................11 859 1. INTRODUCTION 1.1. Purpose of the Building Permit Activity Review The Planning Services Department conducts on-going monitoring activities to assess the effectiveness of the Municipality of Clarington Official Plan, as well as other municipal and Durham Region policies. These monitoring activities also assist in identifying emerging issues and trends within the Municipality of Clarington. Building permit activity and other such related data are often used as an indicator of housing and employment activity within Clarington, the level of local investment, and economic performance. 1.2. Information Sources The data collected and analyzed in this report is based on building permit information and housing market information gathered from a variety of sources. These sources include: · Municipal of Clarington's own-source data; · Durham Region; · Statistics Canada; · Canada Mortgage and Housing Corporation; · Royal Bank of Canada Economics Research; and · The Bank of Canada 1.3. Publishing of Building Permit Activity Review The Planning Services Department publishes the Building Permit Activity Review on an annual basis. Copies of the document are available from the Planning Services Department directly or can alternatively be accessed online through the Municipality of Clarington's website at www.clarington.net. 1.4. Contact Information Should you have any questions, comments, and/or suggestions concerning the Building Permit Activity Review, please contact the Planning Services Department by telephone at 905-623-3379 or by email at planning@clarington.net. 2. OVERALL GROWTH TRENDS 2.1. Total Building Permit Value in Clarington The total value of all building permits issued in Clarington decreased by 14.28% from $235.25 million in 2006 to $201.65 million in 20071. The total value of building permits issued in 2007 was similar to the 2005 value (Figure 1.0) and has been greater than $200 million since 2004. Since 19932, the total value of building permits issued in Clarington has averaged approximately $130.32 million per year. The results of 2007 have raised the average once again this year. 1 2 Municipality of Clarington, Engineering Services Department, 2008. Prior to 1993 the Municipality of Clarington was named the Town of Newcastle. This annual building pennit review does not include data from before 1993. Page 1 860 Figure 1 - Total Building Permit Value in Clarington, 1993-2007 250,000,000 . 200,000,000 150,000,000 $ 100,000,000 50,000,000 o 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Year As Figure 2.0 illustrates, the decrease in total building permit value for Clarington can be attributed to the large decline in non-residential building permit values. The residential building permit value increased 7.5% from $150.36 million in 2006 to $161.67 million in 2007 whereas the non-residential building permit value decreased significantly by about 53% from $84.88 million in 2006 to $39.98 million in 20073. Gains for the second year in a row in residential building permit value were substantially offset by the large decline in non-residential building permit activity. While residential building permits reached their second highest value of the past eight years, non-residential building permit values fell to their lowest level since 2002. This is due to the decline in permits in the Industrial Sector, and that no government or institutional projects commenced in 2007. Figure 2 - Total Building Permit Value by Residential/Non-Residential Sector in Clarington, 2000-2007 $ 180,000,000 160,000,000 140,000,000 120,000,000 100,000,000 80.000,000 60,000,000 40,000,000 20,000,000 o 2000 2001 2002 2003 2004 2005 2006 2007 Year I C Residential. Non-ReSidentiall 3 Municipality of Clarington, Engineering Services Deparlment, 2008. Page 2 861 2.2. Total Building Permit Value in Durham Region Durham Region experienced a decrease of 8% in total building permit value from $1.55 billion in 2006 to $1.43 billion in 20074. Total building permit value has edged lower two years running in Durham (Figure 3). Since 2000, the total value of building permits issued in Durham Region has averaged about $1.33 billion. 2007 was an above average year despite lower building permit activity than in the past few years. Figure 3 - Total Building Permit Value in Durham Region, 2000-2007 1,800,000,000 1,600,000,000 1.400.000.000 1.200.000.000 $ 1,000,000,000 800,000,000 600,000,000 400,000,000 200,000,000 o a a a 2000 2002 2007 2003 2004 2005 2006 2001 Year For different reasons both Clarington and Durham Region experienced a decline in total building permit value in 2007. While in Clarington the residential building permit value rose and the non-residential building permit value contracted5, the opposite happened for Durham Region as a whole. For the second year in a row, Durham region saw growth in the value of non-residential building permits and a reduction in the value of residential building permits6. In both cases, declines in one sector were not fully offset by gains in another. 2.3. Share of Total Building Permit Value in Durham Region In 2007, Clarington's share of the total building permit value in Durham Region decreased by 1.05% from 15.20% in 2006 to 14.15% in 20077 (Table 1). The decrease observed in the past year is small compared to fluctuations in previous years. 4 5 6 7 Durham Region Planning Department, Annual Building Permit Activity Review, 2007. Municipality of Clarington, Engineering Services Department, 2008. Durham Region Planning Department, Annual Building Permit Activity Review, 2007. Durham Region Planning Department, Annual Building Permit Activity Review, 2007. Page 3 862 Table 1 - Share of Total Building Permit Value in Durham Region, 2000-2007 Year Total Building Permit Total Building Permit Share of Change from Value in Durham Value in Clarington Durham (by ($) ($) Clarington) previous year 2000 997,400,000.00 97,760,960.34 9.80% X 2001 889,700,000.00 131,319,432.00 14.76% 4.96% 2002 1,200,000,000.00 120,764,948.00 10.06% -4.70% 2003 1,700,000,000.00 172,409,655.00 10.14% 0.08% 2004 1,300,000,000.00 213,848,329.00 16.45% 6.31% 2005 1,560,000,000.00 203,220,114.00 13.03% -3.42% 2006 1,548,000,000.00 235,245,253.00 15.20% 2.17% 2007 1,425,000,000.00 201,648,127.00 14.15% -1.05% Page 4 863 3. RESIDENTIAL GROWTH 3.1. Total Residential Building Permit Value in Clarington In 2007, the value of residential building permits issued in Clarington totaled $161.67 million8, which to date is the second highest value of residential building permits issued by the Municipality in one calendar year and an increase of 7.5% over 2006 (Figure 4). The Municipality has averaged $95.35 million in annual residential building permit value between 1993 and 2007. Figure 4 - Total Building Permit Value in Clarington, 1993-2007 $ 180,000,000 160,000,000 140,000,000 120,000,000 100,000,000 80,000,000 60,000,000 40,000,000 20,000,000 o - - I ~ - : ..-- - - - ...-- - - ,- .--- ...-- i 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Year 3.2. Share of New Residential Building Permit Value in Durham Region As Figure 5 (next page) shows, Clarington's residential building permits issued in 2007 ranked fourth in value for all of Durham Region contributing 17.8% of the total value9. Clarington's share increased nearly 4% from 2006 when the Municipality contributed about 14% of the total residential building permit value for Durham Region. B 9 Municipality of Clarington, Engineering Services Department, 2008. Durham Region Planning Department, Annual Building Permit Activity Review, 2007. Page 5 864 Figure 5 - Share of Total Residential Building Permit Value in Durham Region, 2007 Ajax 25.2% Oshawa 20.3% Whitby 20.5% Pickering 7.0% Scugog Uxbridge 1.5% 6.8% 3.3. New Residential Unit Production in Clarin9ton In 2007, residential building permits were issued for 655 new units in Clarington, down 23.9% from 861 in 200610 (Figure 6). Historically, the number of new residential units approved for construction has averaged 723 units per year since 1994. The number of building permits issued in 2007 falls short of this number by 68 units or 9.4% despite the total value of residential construction rising for the Municipality in the year. Figure 6 - New Residential Units Approved for Construction in Clarington, 1994-2007 1200 800 " . - ....-- .--- - - f--- .--- - - r-- - 1000 # of New Units Approved for 600 Construction 400 200 o 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Year 10 Municipality of Clarington, Engineering Services Department, 2008. Page 6 865 Bowmanville continues to make the strongest contributions to the total number of new residential units approved for construction in Clarington. In 2007, Urban Areas accounted for approximately 97% of new residential units approved for construction in the Municipality11 (Table 2). The share contributed by each community remained relatively stable for 2007 compared to previous years. Interestingly, the village of Solina received double the number of approvals in 2007 than in 2006 as the Westlake Estates fill out. Table 2 - Residential Building Permits by Area in Clarington, 2006-2007 2007 2006 06-07 Area Units % Share Units % Share Change Bowmanville 451 68.85% 608 70.70% -1.84% Courtice 82 12.52% 126 14.65% -2.13% Newcastle 77 11.76% 84 9.77% 1.99% Wilmot Creek 16 2.44% 15 1.74% 0.70% Orono 1 0.15% 1 0.12% 0.04% Darlington 6 0.92% 7 0.81% 0.10% Clarke 11 1.68% 12 1.40% 0.28% Enniskil/en 0 0.00% 1 0.12% -0.12% Hampton 1 0.15% 1 0.12% 0.04% Kendal 1 0.15% 0 0.00% 0.15% Mitchells Comers 1 0.15% 0 0.00% 0.15% Newtonville 2 0.31% 2 0.23% 0.07% Salina 6 0.92% 3 0.35% 0.57% TOTALS 655 100.00% 860 100.00% 0.00% The number of building permits issued in rural areas of the Municipality has fluctuated greatly over the years, but recently has settled back to levels observed in the mid 1990's (Figure 7)12. The current trend (reduction in building permits issued in rural areas) is positive since growth is to be directed to urban areas as per the Provincial Policy Statement (2005) and the Municipality of Clarington Official Plan (1996). Residential growth in Clarington's rural area has exceeded the targets set out by the 1996 OP and should therefore be kept to a minimum. 11 12 Municipality of Clarington, Engineering Services Department, 2008. Municipality of Clarington, Engineering Services Department, 2008. Page 7 866 Figure 7 - Residential Building Permits in Rural Areas of Clarington, 1994-2007 140 # of Building Permits Issued 60 80 o Hamlets , . Clarke II o Darlington 120 100 40 20 o ' 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Year In 2007, building permits issued for single detached homes dominated all other activity. The number of permits for this type of dwelling remained relatively stable from 2006 to 2007 controlling about 66% of the market during the last calendar year13. The number of permits issued for semi-detached dwellings and townhouses increased substantially in 2007, up nearly 58% from 2006. Building permits issued for apartment developments were reduced to almost nothing in 2007, down 99% from 2006 (Table 3). Table 3 - New Residential Units in Clarington by Type, 2006-2007 Type of New 2007 % Share 2006 % Share Residential Unit Single Detached 434 66.26% 414 48.08% Semi-Detached 116 17.71% 100 11.61 % Townhouse 102 15.57% 72 8.36% Apartment 3 0.46% 275 31.94% TOTALS 655 X 861 X 3.4. Share of New Residential Unit Production in Durham Region In 2007, Durham Region municipalities issued building permits for a total of 3,738 new residential units, a decrease of 28.7% from 5,244 in 200614 (Figure 8). Clarington's share of the total number of new residential units in 2007 was 17.5%, up slightly from 16.34% in 2006. This is contrary in that the number of residential building permits issued in Clarington fell in 2007 however not as significantly as other municipalities in Durham Region. Ajax saw the most significant reduction in permits issued with 50% reduction from 2006. 13 14 Municipality of Clarington, Engineering Services Department, 2008. Durham Region Planning Department. Annual Building Pennit Activity Review, 2007. Page 8 867 Figure 8 - New Residential Unit Production by Area Municipality in Durham Region, 2006-2007 2000 Units 1000 1500 Brock Uxbridge I ~~~!--i 241 I 1037 ; I 227 ! 913 I 500 19 19 857 656 Scugog ~ 44 , Municipality 3.5. Housing Market Indicators The average one, three and five year mortgage rates were higher in 2007 at 6.9%, 7.09% and 7.07% respectively in comparison to 2006 at 6.28%, 6.45% and 6.66% respectively (Figure 9).15 The bank rate remained steady at 4.5% from May 2006 to July 2007 when it increased to 4.75% before returning to 4.5% in December. Canada Mortgage and Housing Corporation (CMHC) report that, "while still low by historical norms, mortgage rates are expected to rise gradually by 25-50 basis points in 2008.,,16 Figure 9 - Average Monthly Bank Interest Rates, 2006-2007 8 7 6 5 Rate (%) 4 3 2 1 o .,..;,..-.;,0-,,'-'-';"'- ~ .... -""- .r ~- --- - -. - ~.' - ~ ~ ~ - ~ ... ~ .. ..... Jan Mar May Jul Sep Nov Jan Mar May Jul Sep Nov 2006 2007 MonthlYear ~ Bank Rate _____ 1 Year Mortgage 3 Year Mortgage ~ 5 Year Mortgage 15 /6 Bank of Canada: http://www.bankofcanada.calcgi-bin/famecgLfdps Canada Mortgage and Housing Corporation, Housing Market Outlook - Greater Toronto Area, Fall 2007 Page 9 868 The number of housing starts was 3,870 in Durham Region for 2007, down substantially (31 %) from 5,586 in 2006. Similarly, the number of housing completions were down 7.5% from 5,071 in 2006 to 4,685 in 2007. Housin~ absorptions also decreased 10.25% from 5,034 in 2006 to 4,518 in 20071 (Figure 10). Figure 10 - Housing Starts, Completions and Absorptions in Durham Region, 2006-2007 6000 5000 3870 4000 Units 3000 2000 1000 0 Starts 5071 5034 Completions Absorptions [ [J 2006 .2007 ! The average price of a new completed and absorbed single-detached dwelling in Durham Region was up 7% from $345,900 in 2006 to $370,001 in 2007. In Clarington, prices rose 6.6% from $296,746 in 2006 to $316,261 in 200718 (Figure 11). Clarington continues to be an affordable place to live within Durham Region or the Greater Toronto Area. Figure 11 - Housing Prices for Single Detached Homes, 2006-2007 600,000.00 500,000.00 400,000.00 $ 300,000.00 200,000.00 100,000.00 o o 2006 I . 2007 Municipality of Clarington $296,746.00 $316,261.00 Durham Region Greater Toronto Area $345,900.00 $370,001.00 $453,759.00 $494,211.00 17 18 Canada Mortgage and Housing Corporation. Housing Now - Greater Toronto Area, Jan. 2008 Canada Mortgage and Housing Corporation, Housing Now - Greater Toronto Area, Jan. 2008. Page 10 869 3.6. Short-Term Population Forecast The Municipality of Clarington estimated its population for 2007 to be 80,440 and the total number of households to be 28,00019. Durham Region estimated its population to be 611,900 and the total number of households to be 204,96020. The estimation of population for Durham may be 30,000 - 40,000 persons higher than the actual population when compared to the 2006 census results and growth rates for the region. Clarington's estimate has 2.88 people per household21. Statistics Canada 2006 census results show that the number is 2.9 people per household22, which matches the trends predicted by Clarington's Development Charges Background Study. Household sizes are decreasing in Clarington, which is a reflection of the older population that is attracted to Clarington. The 2006 Durham Region Profile indicates that Durham's population is expected to reach approximately 620,700 by the end of 2008 and 657,310 by the end of 2011. The represents a growth rate of 1.5% annually. For the same period, the Development Charges Background Study indicates that Clarington's population is expected to grow to approximately 82,590 by the end of 2008 and reach 89,400 by the end of 2011. This represents a growth rate of 2% annually. Durham Region is expected to have approximately 210,190 households by the end of 2008 and 231,480 by the end of 201123. The number of households in Clarington is expected to ~row to approximately 28,900 by the end of 2008 and 31,790 by the end of 2011 4 (Table 4). Table 4 - Short-Term Population & Household Estimates for Clarington and Durham Region, 2008-2011 % % Clarington Durham Population Clarington Durham Household Year Region Share of Region Share of Population Population Region for Households Households Region for Clarinoton Clarington 2008 82,590 620,700 13.31% 28,900 210,190 13.75% 2009 84,800 630,500 13.45% 29,830 215,860 13.82% 2010 87,070 641,300 14.33% 30,790 222,040 14.09% 2011 89,400 657,310 13.60% 31,790 231,480 13.73% 19 20 21 22 23 24 Municipality of Clarington Development Charges Background Study, 2005. Durham Region Profile, Demographics and Socio-Economic Data, Aug. 2006. Municipality of Clarington Development Charges Background Study, 2005. Statistics Canada, www.statcan.ca Clarington Community Profile, 2006. Durham Region Profile, Demographics and Socio-Economic Data, Aug. 2006. Municipality of Clarington Development Charges Background Study, 2005. Page 11 870 4. NON-RESIDENTIAL GROWTH 4.1. Total Non-Residential Building Permit Value in Clarington The value of non-residential building permits issued in Clarington during 2007 was $39.98 million, a decrease of 52.9% from 2006 when the value of building permits issued in Clarington topped $84.88 million. This overall decrease in the non-residential building permit value in 2007 was due to an 85% reduction in the value of industrial building permits issued and a 99% reduction in the building permit value from the government category25. The industrial sector includes Ontario Power Generation which has had major projects in recent years. Increases in the value of commercial, institutional and agricultural building permit categories were not nearly enough to offset the substantial reduction in value of the industrial and government categories (Figure 13). In 2007, the value of agricultural building permits issued by the Municipality of Clarington increased by almost 400% from 2006 levels. Figure 13 - Non-Residential Building Permit Value in Clarington, 2006-2007 50,000,00 45,000,00 40,000,00 35,000,00 30,000,00 $ 25,000,00 20,000,00 15,000,00 10,000,00 5,000,00 Industrial Government Commercial Institutional Agricultural Type I_ 2006 C 20071 The following list highlights the major non-residential building projects reported in 2007: . Honda Dealership in Bowmanville ($4.5 million); · Shoppers Drug Mart on Longworth Ave, Bowmanville ($400,000); · Barrie's Dairy Barn on Bragg Road, Bowmanville ($906,430); and · Thornlea Holsteins on Bellamy Road, Newtonville ($2,521,678) 25 Municipality of Clarington, Engineering Services Department, 2008. Page 12 871 4.2. Share of Non-Residential Building Permit Value in Durham A weak year in non-residential building permit value for Clarington in 2007 decreased the Municipalities share of the total non-residential building permit value within Durham Region by 10% from 17.7% in 2006 to 7.7% in 2007 (Figure 14). Clarington experienced the most significant decrease in share from 2006 to 2007 while Oshawa made the most significant gain taking a 21 % increase in share for last calendar year. Whitby (-8.5%) had a loss in share similar to Clarington while all other municipalities in the Region remained relatively neutral2627. Figure 14 - Share of Total Non-Residential Building Permit Value in Durham Region, 2007 Whitby 13.5% Clarington 7.7% Ajax 18.5% Oshawa 50.8% Scugog Pickering 1.1% 5.0% 4.3. Non-Residential Floor Space Production in Clarington Clarington's production of non-residential floor space increased 4.4% or 16,500 square feet from 374,800 square feet being added in 2006 to 391,300 square feet being added in 2007. Of the municipalities in Durham Region, non- residential floor space production in Clarington, Brock (+9.47%) and Pickering (no change) remained relatively neutral in 2007. The City of Oshawa (+44.4%) made the only significant gains in the Region while Ajax (-60.8%), Scugog (- 28.9%), Uxbridge (-26.5%) and Whitby (-62.5%) all experienced substantial decreases in floor space production for 200728. 26 Municipality of Clarington, Engineering Services Department, 2008. 27 Durham Region Planning Department, Annual Building Permit Activity Review, 2007. 28 Durham Region Planning Department, Annual Building Permit Activity Review, 2007. Page 13 872 5. SYNOPSIS AND SHORT TERM OUTLOOK 5.1. Residential Building Permit Activity Overall, the pace of residential building permit activity in the Municipality of Clarington decreased 23.9% in 2007, while the value increased by 7.5%. Durham Region experienced a decrease of 15% in residential building permit value for 2007. Clarington has maintained a strong share (+4%) of all residential building permit activity within Durham Region for 2007 holding 17.8% of the value for permits issued throughout the Region. The Municipality brought in the fourth greatest residential building permit value in the Region behind Ajax (25.2%), Whitby (20.5%) and Oshawa (20.3%). For 2008, CMHC is forecasting that "relatively low mortgage rates and strong employment and income growth (will) continue to support housing starts and MLS@ sales. However, continued growth in house prices, coupled with global financial instability could cause mortgage carrying costs to rise. This in turn will dampen the demand for housing over the next several years.,,29 According to CMHC, housing starts in Ontario "will remain above historical averages reaching 69,150 units this year and 67,150 units in 2009." Single detached housing starts will continue to decrease while multi-unit dwelling starts will remain strong. CMHC also says that home sales in Ontario will generally continue to edge modestly lower through to the end of 2009. Prices are expected to rise ahead of inflation in 2008 but will slow in 200930. 5.2. Non-Residential Building Permit Activity Overall, the non-residential building permit activity in Clarington has decreased by 10.4% in 2007, while the value decreased by 52.9%. Durham Region experienced an increase of 7.8% in non-residential building permit value for 2007. The Municipality of Clarington has maintained the position of fourth largest share (7.7%) of non-residential building permit value within Durham Region despite a 10% loss in share held in 2006. The value of non-residential building permits in Durham for 2007 at $516.58 million was the second highest level achieved in the Region's history (the highest was $650 million is 2003). In Ontario, non-residential building permit activity was bullish in 200731. Across the country, investment in non-residential building activity was strong in 2007 however is expected to slow for 2008. Growth will continue but will be modest for the coming year.32 29 30 31 32 CMHC, Housing Market Outlook, Canadian Highlights - First Quarter 2008. CMHC, Housing Market Outlook, Ontario Region Highlights - First Quarter 2008. Statistics Canada, The Daily www.statcan.gc.ca RBC Economics Research, Canadian City Trends - November 2007. www.rbc.com/economics Page 14 873 C/ggmgtnn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, June 2,2008 Report #: PSD-057 -08 File #: PLN 34.2.4.3.2 By-law #: Subject: HERITAGE PERMIT FOR BEECH AVENUE RECONSTRUCTION, BEECH AVENUE HERITAGE CONSERVATION DISTRICT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-057-08 be received; 2. THAT Heritage Permit Application HP2008-01 for the Reconstruction of Beech Avenue be APPROVED; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: David . Crome, M.C.I.P., R.P.P. Director of Planning Services ,\~~ Reviewed bY:U 'L-, Franklin Wu, Chief Administrative Officer I L/FL/DJC/df/av 22 May 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 874 REPORT NO.: PSD-057-08 PAGE 2 1.0 BACKGROUND 1.1 In May of 2004, Council approved the preparation of a Heritage Conservation District (HCD) Plan for the Beech Avenue block in Bowmanville. The HCD Plan was based on the legislation requirements of Part V of the Ontario Heritage Act, 2005 which sets out the following criteria which must be included: a) statement of the objectives to be achieved in designating the area as a heritage conservation district; b) a statement explaining the cultural heritage value or interest of the heritage conservation district; c) a description of the heritage attributes of the heritage conservation district and of properties in the district; d) policy statements, guidelines and procedures for achieving the stated objectives and managing change in the heritage conservation district; and e) a description of the alterations or classes of alterations that are minor in nature and that the owner of property in the heritage conservation district may carry out or permit to be carried out on any part of the property, other than the interior of any structure or building on the property, without obtaining a permit under section 42. 2005, c.6, s.31. 1.2 On February 13, 2006, Council approved the following resolution: ''THAT no further financial resources be spent on the Heritage Conservation District Plan through consultants; THAT the draft Bowmanville Heritage Conservation District Plan be adopted as the Old Bowmanville (North Ward) Heritage Guidelines for use as a resource document by residents; THAT a Beech Avenue Heritage Conservation District Plan be drafted to reflect the request of the Beech Avenue residents for designation of a Heritage Conservation District under Part V of the Ontario Heritage Act and that no further Heritage Conservation Plans be considered until the three year review of Beech Avenue has been completed; THAT the Beech Avenue Heritage Conservation District By-law be adopted when the specific Beech Avenue Heritage Conservation District Plan has been drafted; THAT, upon reconstruction of Beech Avenue, no further dollars be spent beyond traditional road construction; and 875 REPORT NO.: PSD-057-08 PAGE 3 THAT the Beech Avenue Heritage Conservation District be reviewed approximately three years after it comes into force." 1.3 In May of 2006, Council adopted the Beech Avenue Heritage Conservation District Plan under Part V of the Ontario Heritage Act and it came into force in June of 2006. 2.0 HERITAGE CONSERVATION DISTRICT ADVISORY COMMITTEE AND HERITAGE PERMIT REVIEW 2.1 The Ontario Heritage Act states that all property owners within a Heritage Conservation District must obtain approval of a heritage permit to complete works that are specifically defined in the HCD Plan. Council may delegate approval authority to Staff for minor applications such as window or door replacement, installation of exterior cladding materials, etc. Council delegated approval authority for minor applications to the Director of Planning Services through the approval of the HCD Plan. All major applications are to be approved by Council. 2.2 A HCD Advisory Committee has been established to advise Council on applications for major applications. The composition of the HCD Advisory Committee is outlined in the Heritage Conservation District Plan and includes a representative of the Clarington Heritage Committee, a representative of the residents of Beech Avenue, the Executive Director of the Clarington Older Adult Association and a Clarington resident who is a member of the building industry or a design professional. 2.3 The HCD Advisory Committee is involved in reviewing the following heritage permit applications: . construction of new buildings . additions to buildings . demolition of a portion of a building* . demolition of an entire building* . relocation of a building on a property . relocation of a building from outside the district . site and park function alterations at Clarington Beech Centre . streetscape improvements including road and/or utility reco n struction/insta Ilation *These matters would also be reviewed by the Clarington Heritage Committee as it is a legislative requirement of the Ontario Heritage Act. 876 REPORT NO.: PSD-057-08 PAGE 4 2.4 Section 41.2 of the Act states that if a HCD Plan is in effect in a Municipality, the Municipality shall not carry out any public work in the district that is contrary to the objectives set out in the Plan. 2.5 Once the HCD Advisory Committee has reviewed a heritage permit, their comments are forwarded to Council for consideration. Council can approve the heritage permit application as submitted, approve the application with modifications, or deny the application. 3.0 BEECH AVENUE RECONSTRUCTION 3.1 Council is familiar with the details of the reconstruction project through the Engineering Services Department report EGD-016-08 (Attachment 1) and the public open house that was held on February 28. 2008. 3.2 The future reconstruction of Beech Avenue was addressed in the Heritage Conservation District Plan. The design objectives for the reconstruction of Beech Avenue as set out in the Streetscape and Infrastructure Implementation Plan were further refined by the commitment made in the February, 2006 Council Resolution (Section 1.2) where no additional funds beyond traditional road reconstruction would be spent. This effectively eliminated any widening of Beech Avenue and any proposed additional parking on Beech Avenue. 3.3 The Engineering Services Department and Totten Sims Hubicki (TSH) have used the recommendations contained in the Heritage Conservation District Plan and the Streetscape and Infrastructure Implementation Plan to guide the proposed detailed design. The detailed design includes, but is not limited to, replacing the aged storm sewer, reinstating the current road width and boulevards as well as the installation of sidewalk at its current width and locations. The Municipality will also be planting additional trees where possible to enhance future conditions. The Region of Durham, as part of the contract, will be funding the replacement of their aged and deficient underground infrastructure which includes the watermain and the sanitary sewer. 3.4 The road reconstruction project has explored alternative design details and construction methods to meet the specific requirements of the soil conditions on Beech Avenue and the protection of the existing large street trees. 4.0 HERITAGE CONSERVATION DISTRICT ADVISORY COMMITTEE COMMENTS 4.1 The HCD Advisory Committee met on May 5, 2008 to review the plans in detail. At the conclusion of the meeting, the Committee was satisfied that the plans and efforts made by the Engineering Services Department were in keeping with the 877 REPORT NO.: PSD-057-08 PAGE 5 principles of the Heritage Conservation District Plan. The minutes of the meeting are included as Attachment 2 to this report. 4.2 The HCD Advisory Committee made suggestions to the Engineering Services Department with regard to ongoing communication with the residents of Beech Avenue, which Engineering is pursuing. 4.3 The Clarington Older Adult Association has requested ongoing access to the facility during the construction period and the matter will be addressed by the contractor in consultation with the Older Adult Association. 5.0 CONCLUSION 5.1 Based on the plans, design drawings, cross-sections and tree report submitted with the heritage permit application, the Heritage Conservation District Advisory Committee recommends Council approve Heritage Permit Application HP2008- 01. Attachments: Attachment 1 - EGD-016-08 Attachment 2 - Minutes of the HCD Advisory Committee Meeting of May 5,2008 Interested parties to be notified of Council's decision: HCD Advisory Committee Members Members of the Clarington Heritage Committee OBNA (Chair) Beech Avenue Residents Paul King, Ministry of Culture 878 " Attachment. To Report PSD-057-01 Cl!![illgton REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday March 31, 2008 Resolution #: Report #: EGD-O 16-08 File #: By-law #: Subject: BEECH AVENUE ROAD RECONSTRUCTION PUBLIC INFORMATION CENTRE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-016-08 be received; 2. THAT design proceed based on the comments received and the conditions outlined in the Heritage Conservation District Plan for Beech Avenue; and 3. THAT the reconstruction of Beech Avenue proceed to construction following a subsequent meeting with the Heritage Conservation District Plan Committee: and 4. THAT all those who attended the Public Information Centre and who have contacted the Municipality be informed of this report. Respectfully by, 1/(fL:) Submitted by: A.S. Cannella Director of Engineering Services d ~-d0t. Reviewed by: Franklin Wu Chief Administrative Officer ASClbb~b~o March 25, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282 905 879 Report #EGD-016-08 Page 2 1.0 BACKGROUND 1.1 Beech Avenue is classified as a local road in Clarington and is included in the road reconstruction program for 2008 from Lowe Street to Concession Street (Attachment 1). We currently have a tentative construction date of June, 2008. This particular road is part of the Heritage Conservation District Plan which was endorsed by Council in 2006. Beech Avenue also forms a part of the Old Bowmanville Neighbourhood and was included in the Streetscape and Infrastructure Implementation Plan completed in 2001 and adopted by Council. The proposed reconstruction will include a new pavement structure and curbs as well as the installation of sidewalk. The Municipality will also be replacing the aged storm sewer and will be planting additional trees where possible to enhance future conditions. The Region of Durham will be completing a system upgrade of the Regional watermain because the one currently in place was originally installed in 1913. They will also replace the Regional Sanitary Sewer. The Engineering Department and our engineering consultants, Totten Sims Hubicki (TSH), are using both the Heritage Conservation District Plan and Streetscape and Infrastructure Implementation Plan as a guide to maintain the current street configuration once reconstruction is complete and modified technologies for the underground infrastructure. 2.0 APPROACH 2.1 The approved 2008 Capital Budget included the road reconstruction for Beech Avenue. To assess suitable reconstruction measures for the Municipal project and to obtain local resident and Committee input into the design process, two meetings were held to explain the scope of the project and to obtain important feedback. 906 880 Report #EGD-016-08 Page 3 On Friday, February 15, 2008 Engineering Services staff and representatives from TSH met at Town Hall with several members of the Heritage Conservation District Plan Committee and other stakeholders. The meeting was held after hours to allow those with an interest in the project to attend at a convenient time. On Thursday, February 28, 2008 a Public Information Centre meeting was held at the Clarington Beech Centre from 5:00 p.m. to 7:00 p.m. The public was notified of the meeting by newspaper advertisement and through the circulation of notices. 3.0 PUBLIC INFORMATION MEETINGS 3.1 Heritage Conservation District Committee and other stakeholders meeting, February 15, 2008. Much of the same information we had available for the Public Information Centre was on hand at this meeting. Questions from those in attendance were primarily focused around ensuring that the project will be in keeping with the guidelines set forth in both the Heritage. Conservation District Plan (2006) and Streetscape and Infrastruqture Implementation Plan (2001) for Old Bowmanville. The Older Adults Community Care representative also questioned whether dedicated on street parking will be included with the reconstruction (Attachment 2). The stakeholders in attendance were generally satisfied that the Municipality understands the importance of the heritage plan for Beech Avenue. 3.2 Information Centre, February 28, 2008. At the Public Information Centre meeting of February 28, 2008 the following documentation and plans were on display for discussion: . Existing Road Condition Base Plans with aerial photography as a background for Beech Avenue; 907 881 Report #EGD-016-Qa Page 4 · A typical road section for urban designs; · Existing road cross sections showing conditions at each property; . · A Tree Assessment Report was available for reading; · Examples of trenchless technologies previously used by the Region of Durham; · Existing conditions of the Beech Centre; · An overview of the construction that has taken place in the Old Bowmanville Neighbourhood over the past 10-15 years; · A photo visualization of the proposed reconstruction; · A slide presentation that provided an overview of past works, design ideas, past reports, and supporting information. · The Heritage Conservation District Plan and Old Bowmanville Neighbourhood streetscape & Infrastructure Plan In all, approximately thirty-one people registered as having attended the meeting and the attendance register and comment sheets are on file within the Engineering Services Department and available for review. 4.0 COMMENTS AND CONCERNS 4.1 The design approach and presentation material for the project were generally well received. Comment sheets were provided at the Public Information Centre and concerns raised at both meetings included: · TREE PRESERVATION The tree canopy of the mature trees in this neighbourhood plays a major role in the heritage character of the neighbourhood and some are over 200 years old. The health of the trees in this area will be monitored on a regular basis and trench less technologies will be used as much as possible to avoid damage to the root bed of large trees. A full inventory of trees in this area has been completed and any plantings made to protect the future, will be made in accordance with a list of plant species historically grown in the area. 908 882 Report #EGD-016-08 Page 5 Fully qualified arborists have been retained as an integral part of the project team and will be working with design and construction staff to protect the . trees on Beech Avenue. · DRIVEWAY RESlORA liON Some residents were keen to restore existing driveways with the same material; they would .Iike us to improve driveway apron grades and maintain the walkway connections to the road. These preferences will be considered in the overall design process. . PARKING In keeping with the Heritage Conservation District Plan. parking is not within the scope of this road reconstruction project. Careful consideration has been given to the impact that road reconstruction and/or widening may have on the existing trees and heritage character of this neighbourhood. Both will be protected by preserving the existing street width and sidewalk locations. Independent of the road reconstruction project on Beech Avenue Council has responded to a request made by the Clarin'!ton Older Adults Association by directing staff to conduct a detailed onsite parking study of the Clarington Beech Centre parking lot (Attachment 3). We have been directed to evaluate the current parking conditions and will report our findings and recommendations at a later date. 5.0 DISCUSSION 5.1 As a result of the Information Centre and meeting with members of the Heritage District Committee and other stakeholders, detailed design may proceed based on the comments received for the work that is being proposed by the Municipality. TSH will be working to incorporate the comments made at the Public Information Centre and Committee meeting into the preliminary design drawings. 909 883 Report #EGO-016-Qa Page 6 The recommendations contained in the Heritage Conservation District Plan and Streetscape and Infrastructure Implementation Plan will be used to guide the proposed detailed design process. This includes, bu~ is not limited to replacing the aged storm sewer, reinstating the current road width and boulevards as well as the installation of sidewalk at its current width and locations. The Municipality will also be planting additional trees where possible to enhance future conditions. The Region of Durham will be replacing their aged and deficient underground infrastructure which includes the watermain and the sanitary sewer. As required, a heritage permit application will be made at the appropriate time. The heritage permit will be processed by the Planning Services Department. Ultimately the heritage permit will come to Council for approval after review by both the Committee and the Clarington Heritage Committee. Attachments: Attachment 1 - Project Location Attachmen~ 2 - Letter from Clarington Older Adults Association Attachment 3 - Council Directive List of Interested Parties with the Engineering Department 910 884 .- . . f i\ I/~i _~Ir -L I I L- ' I ~ ,i ( I iTl~-~:- it I I - I 0 ~ -1-:1 II J:i :' ._._.___-:.:.._=,~=~_.~._ I ---.l: l \: I ~ ;' _ _.-.-.-.-.1._.-.-. ~ r':5 : I - -.-.- .. . os/ 11,- ~ ' '- ' iI i T-I "'-, _I~ I I col ces4 ion St I I I ------.- 1 - - - l! - I _ 'L- I - _iL I I ll-; p-CiL I 1:: I I -lji. I ~ 1"- , 1---- r 1 1 -! l : -. I I- I I I I --\ L-.J - I~ I , - ) ~ .r; 0 Cll Cll CD - I " .... I .~. I '. " " /Yo " , 6;- ..... \SIt , - - l _L r- ... 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KEY MAP -' , , - W~e s RE DAlE: March 19, 2008 - PORT EGD-016-08 I ATTACHMENT NO.1 G:\PMS 91 1 ~.IBMchA...mxd I 885 - CLARINGTON OLDER ADULT ASSOCIATION 26 Beech Avenue, Bowmanville, ON L1 C 3A2 905.697.2856 Fax: 905.697.0739 coaa@6ellnAt.m Friday February 15th, 2008 ATTACHMENT NO.2 REPORT NO.: EGD'()16'()8 Gerry Barber Purcflasing Monager Municipality of C1arlngton 40 Temperance St. Bowmanvllle, ON L 1 C 3A6 Dear Mr. Barber The Clorlngton Older Adult Centre Board would like ta request that our board and stoff be Included In ALL lease negotiatIons pertoinlng to the property at 26 Beech Avenue In Bowmanvrne. This would Include the' Bowmanyllle TeMII Club, Bowmanville LIons Nursery School, and the Community Car.. Our concern Is that If we are not Included In the negotiation process our orgonlzatlon will be unable to fully moxlmlze the facility In which It currently operates. With this being sold The C1orlngton Older Adult Centre Board would Ulce to request a parking study be completed and a proposed Parking Plan be recommended to assist our organization with future programming requirements. We believe this Is an essential step to ensure our organization continues to be on trade to register: over 1000 members and host approximately 150 Rental Functions whUe operating 7 daYI a week. Wlth~ a proper plan In place to accommodate this amount of traffic we will be unable to achieve "Our Mlsslona To promote the well-being of older adults . through the provision of aHordable programl and actfvftles to the residents within the Municipality of C1arlngton. ". At this time we know the Bowmanvrne TeMls Club Lease II being negotIated so we request that all matters pertaining to thIs will be put on hold until the above request Is addressed by Munlcfpal Staff and CoundL We look forword to your response, and further informatIon. Sincerely, ~ Angle Darllson Executlye Olrector .d. :>r~ Don Welsh Olrector eel f~ Homath, DIrKtw of Op....... JIIIt AOemlltlly, May., MWllclpalty of Oartnet- Mo,.., Hawa" Coundllar I.p___,.,.. CIa..._ Older Adull Cantr. ...... 1011 Hooper, c-Dlo, ..p,.-...... Clarlng_ Olda, .AdvIt c.m. ...... S~1p Cr.q,., Municipal b,,.-.,.,.. Oaring.... Older Adult c...". "'I'd Coline.... Olda, Adull c...". I..,. .f DW.ct.n .._u.. -'_-=_ _&_ _ .1 1 1 I. 912 886 ClflLiJlgton ATTACHMENT NO.3 REPORT NO.: EGD-016..(l8 March 10, 2008 Angie Darlison Executive Director Clarington Older Adult Association 26 Beech Avenue Bowmanville, ON, L 1C 3A2 Dear Ms. Danison RE: BEECH AVENUE RECONSTRUCTION FILE NO.: T04.GE At a meeting held on March 3, 2008, the Council of the Municipality of Clarington considered your lette'r dated February 15, 2008, regarding the above matter and referred it to the Director of Engineering. By copy of my letter, I am advising Tony Cannella of Council's decision. PLB/ta cc: Tony Cannella, Director of Engineering Services v -- -. ":.-~::". :-:... ", ." '=-r -.;.-..-:-- ~.. '~~-'-1} '. :'.: "TS'~ 'I' - ."" !' "1\ l... . .,...., '. ., -_lJ.~__ I ,vcu~.:.I.:;>0~ ~"~..':'. ~~. -'.~;_~___r;_..~, J N C '~"-fj I .. .. .... .' '_,,,_. ._j . . . -:~-'~=r~,,' ---~1.2'jG:-i-,. >:- ; :::1 ....-... ,.--..----) 1.....R . . ! . ~ ~ -_._--"'-~'.... . . " ..... ~~":'~=':~~jl' ':"~:~:;'::'::::L. .~ ~':;::f;;':,~_<,,~..'.";':'':''~''':'''_' '~.._'___'''' __._..__.... '.::' .._~ i.::.~....:':i..::;.: _ ___ ........".........-.........-:...-...- I - ~ CORPORATION OF TH=._~l!N_~.C::I~ALITY OF CL1n!rGTON . . .........-...-................_,-~... 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIf"l " 11" 'H.o ... ....."'8'8'7' ......__ Attachment 2 To Report PSD-057-08 Beech Avenue Heritage Conservation District Advisory Committee Meeting Minutes May 5, 2008 ATTENDEES Committee Members Angie Darlison Andrew Kozak Jeff Wills David Young Staff Bruno Bianco Faye Langmaid Isabel Little Guest Victor Suppan, CHC Chair Engineering Staff provided an explanation of the construction project and the anticipated construction process: · The road surface will be kept in place for the construction of the underground infrastructure (i.e. during trenching). This will serve to minimize the weight of the machinery on the tree roots. However, the concrete underlay will be cut to install the services as such it will no longer be a continuous floating slab and will have differential settlement so it will be removed in stages as the road is being reconstructed. · An effort will be made to save the underlying concrete road if it is in suitable condition and can be made serviceable after the trenching. · The road width will be planned as blade to blade. · The curbs will be shaped like the reconstruction of Lowe and Temperance Streets. · The road widths will remain as they are, as per Council's direction. · Boreholes have been dug which indicate that the materials below the road are soft. · The watermain is currently on the east side of the road; it will be moved to the west. · The sidewalk locations will remain or be replaced in the same location as they are. Interlocking stone will be used for the sidewalk around existing trees and may be extended depending on the individual circumstances of each tree. The arborist will be on site during the construction to advise when the roots are exposed. · One tree will need to be removed; however, four additional trees will be added. . Any fire hydrants will be located as per Regional requirements. · Bell has been circulated, Engineering have not received comments to date. · The gas line is on the west side of the street and is not part of this contract. 888 · The contractor will be responsible for establishing a suitable staging area or having the materials delivered directly to the site at the time they are needed. · Contact information will be included on the construction notice that will be sent to all the property owners on Beech A venue. · There will be reference checks carried out on the contractors before the tender is awarded. It is hoped that a contractor familiar with the neighbourhood will be awarded the contract. · The schedule for the project has it being completed before the end of summer. Note: The reconstruction contract now has specified the completion date as September 12,2008. HCD Committee comments: Larger growth trees are requested along Beech A venue where they could be accommodated, smaller trees where there are power lines to be concerned with. Concern regarding access to Beech Centre for the members of the Older Adult Association and to the residents driveways. The reconstruction of Concession Street was not as complicated as Centre Street's reconstruction, where the sidewalk width was reduced around the trees. The work crew should be informed of how the lockstone sidewalk adjacent to the trees is to be handled next to the private property line. It was recommended that a resident speak to the property owners with regard to their sidewalk extensions that go to the road, and also how their driveways are to be reinstated (flaring or not). Currently, several of the driveways run straight out. Comprehensive photographs should be taken prior to the project beginning. All tree cutting and pruning should be closely monitored and performed by contractor with knowledge of how to prune trees. Some pruning may be necessary to get the equipment in. There is an OBNA Beech Avenue sidewalk stone that is to be inserted at the south end of the sidewalk just north of the Beech Centre. Any new street signage should include the words Heritage Conservation District. Jeff has volunteered to contact the residents to explain the processes involved in the road reconstruction project. Staff will provide him with a topics list (attached). Jeff will contact another resident and ask if he will consider being the resident contact during construction. If this happens, the resident contact should be invited to attend engineering meetings when appropriate. 2 889 All members of the HCD Advisory Committee, and the Chair of the Clarington Heritage Committee, agreed that the design drawings showed sensitivity to the heritage character of the street. Topics List o The elevation of the road is not substantially changing. o The road width will be blade to blade and curb to curb. o The curb detail is a mountable curb like Lowe and Temperance. o Any trenching will be shallow. Where roots are found alternative trenching or boring will be used. o The watermain is currently on the east side of the road. It will be moved to the west. o The sanitary sewer will run through the middle of the road. o The sidewalk locations will remain as they are. Interlocking brick will be placed around the existing trees and may be extended beyond what is shown on the plans depending on specific site conditions. o The sidewalk width may be narrowed adjacent to large trees and will be lockstone. o The pedestrian connection will remain as requested. o Any fire hydrants will be located as per Regional requirements. o The existing road bed will be left in place to minimize root compacting by heavy equipment. It will be removed in stages as the new road bed is laid. o An effort will be made to save the underlying concrete road if it is in suitable condition and can be made serviceable after the trenching. o A geotechnical engineer will access the road conditions. o The driveways bibs are shown as flared. The resident liaison will confirm what the property owners would like, straight (current situation) or flared. D. Any tree pruning necessary for construction will be closely monitored. 3 890 D One tree is to be removed on the east side of Beech Avenue. Four new trees are to be planted. Smaller decorative trees should be placed where there are overhead wires and larger trees where there are not. D An arborist will be on site during the reconstruction. D The OBNA sidewalk marker will be placed at the south end of the sidewalk north of the Beech Centre. D One resident liaison will be selected to act as a point of contact and this person will be invited to attend all appropriate meetings on the project. D The contractor will be responsible for establishing a staging area for materials or having them timed for delivery to site as they are needed. D The project should be completed by the end of the summer. 4 891 Cl!![.-!llgton REPORT PLANNING SERVICES Meeting: Date: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday, June 2,2008 Report #: PSD-058-08 File #: COPA 2007- 0012 By-law #: Subject: AMENDMENT NO. 62 TO THE CLARINGTON OFFICIAL PLAN TO PERMIT A MEDIUM DENSITY DESIGNATION APPLICANT: 821013 ONTARIO LIMITED (WILLIAM TONNO CONSTRUCTION) RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-058-08 be received; 2. THAT proposed Amendment No. 62 to the Clarington Official Plan, in response to an application submitted on behalf of 821013 Ontario Limited (William Tonno Construction), be ADOPTED and the necessary By-law contained in Attachment 3 be PASSED; 3. THAT the Region of Durham and Municipal Property Assessment Corporation (MPAC) be informed of Council's decision; and 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: David J. Crome, M.C.I.P., R.P.P. Director of Planning Services Reviewed by:G ~ (").}1c Franklin Wu, Chief Administrative Officer CS/CP/DJC/df 23 May 2007 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 892 REPORT NO.: PSD-058-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: D.G. Biddle & Associates 1.2 Owner: 821013 Ontario Limited (William Tonno Construction) 1.3 Clarington Official Plan Amendment: . Amend Table 9-2 by increasing the housing target for the Bowmanville West Town Centre as follows: i) 250 medium density units to 350 units; and ii) Amend all corresponding totals. . Amend Map A -uLand Use Bowmanville West Town Centre" by: i) Amending a portion of the lands from "Community Facility" to "Medium Density Residential". . Amend Map H2 -"Neighbourhood Planning Unit- Bowmanville Urban Area" by changing the population of the Bowmanville West Town Centre from 4000 to 4300. 1.4 Area: 2.32 hectares 1.5 Location: The lands subject to this amendment are located north of Stevens Road, west of Regional Road 57, east of Clarington Boulevard, being Part Lot 15, Concession 2, former Township of Darlington (Attachment 1). 2.0 BACKGROUND 2.1 On August 28,2007 D. G. Biddle and Associates on behalf of 821013 Ontario Limited (William Tonno Construction Limited), submitted an application for Official Plan Amendment to permit 100 medium density units on lands within the Bowmanville West Town Centre and immediately north of the Garnet B. Rickard Recreation Complex. 2.2 The application stems from a Council Resolution of June 2007, whereby an agreement was reached to purchase lands from 821013 Ontario Limited for the extension of Stevens Road. In exchange Council, without fettering itself in the exercise of its legislative powers, expressed its intent to approve an amendment to the Official Plan to designate lands shown as Parcel 'A' on Attachment 1 for residential purposes. The June 2007 resolution required that an application for Official Plan Amendment be submitted by 821013 Ontario Limited and the procedures mandated under the Planning Act and the Municipality's Official Plan be complied with. 893 REPORT NO.: PSD-058-08 PAGE 3 2.3 SupportinQ Documentation A Planning Justification Report was submitted by the proponent to support the Official Plan Amendment. The report supports proposed changes to the Municipality of Clarington Official Plan to add a "Mediu m Density Residential" designation for the subject lands north of Stevens Road. The report states the following: · The proposed medium density use is consistent with the Regional Official Plan. The subject lands are within the "Main Central Area" designation. This designation encourages the creation of people-oriented places, a concentration of activities and the highest densities within the urban areas. · Within the Clarington Official Plan the site is within the "Town Centre" designation. "Town Centres" shall be developed larger in scale, provide goods and services for a large segment of Clarington's population and will develop with a higher overall density than "Village Centres". · The Bowmanville West Town Centre Secondary Plan promotes and encourages intensification and the creation of a variety of housing types at medium and high densities to meet the changing housing requirements of the population of the Municipality of Clarington. The proposed changes to the Municipality of Clarington Official Plan will help the Bowmanville West Town Centre neighbourhood meet its goals. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The site is relatively flat and is currently vacant. The lands are north of the Stevens Road extension connecting Green Road and Regional Road 57. 3.2 The surrounding uses are as follows: North South Brookhill Tributary, rural residential, agricultural crops Baseball diamonds and skateboard park associated with Garnet B. Rickard Recreation Complex and Fire Station Clarington Boulevard, and Clarington Central Secondary School. Vacant lands, Brookhill Tributary and estate residential West East 4.0 PROVINCIAL POLICY 4.1 Provincial Policv Statement The Official Plan Amendment application was reviewed in the context of the 2005 Provincial Policy Statement. 4.1.1 The Provincial Policy Statement encourages planning authorities to create healthy liveable and safe communities by accommodating an appropriate range and mix of residential, employment, recreational and open spaces uses to meet long term needs. 894 REPORT NO.: PSD-058-08 PAGE 4 New development shall occur adjacent to built up areas and shall have compact form, and a mix of uses and densities that allow for the efficient use of land, infrastructure and public services. A range of housing types and densities are to be provided. New housing is to be directed to locations where infrastructure and public services are or will be available. A full range of housing types and densities shall be provided to meet projected requirements of current and future residents of the regional market area. Transportation systems should be provided which are safe, energy efficient, facilitate the movement of people and goods, and are appropriate to address projected needs. A land use pattern density and mix of uses should be provided that minimizes the length and number of vehicle trips and supports the development of viable choices and plans or public transit. 4.1.2 The application is consistent with the 2005 Provincial Policy Statement as it is proposing the development of Medium Density housing. The subject lands are adjacent to the existing built-up area and will make use of existing infrastructure and public service facilities. 4.2 Places To Grow - Provincial Growth Plan 4.2.1 The Provincial Growth Plan encourages municipalities to manage growth by directing population growth to settlement areas. Growth is to be accommodated by building compact, transit-supportive communities in designated greenfield areas and by reducing dependence on the automobile through the development of mixed use, pedestrian- friendly environments. Growth shall also be directed to areas that offer municipal water and wastewater systems. Municipalities should establish an urban open space system within built up areas which may include communal courtyards and public parks. The application would appear to conform with the Provincial Growth Plan. 5.0 OFFICIAL PLANS 5.1 Durham Reqional Official Plan Within the Durham Regional Official Plan, the lands are designated as Regional Centre. Regional Centres are planned and developed as main concentrations of urban activities within area municipalities, providing a fully integrated community, office, service and shopping, recreation and residential uses. 5.2 Clarinqton Official Plan Within the Clarington Official Plan, the subject lands are designated "Town Centre". "Town Centres" shall be developed as the main concentrations of urban activity and provide a fully integrated array of retail and personal service, office, residential, 895 REPORT NO.: PSD-058-08 PAGE 5 cultural and community recreational and institutional uses. The Brookhill Tributary and associated lands are identified as Significant Valley Lands. Lands within or adjacent to a feature identified on Map IC' are required to undergo an Environmental Impact Study prior to development. Map 'B' identifies Stevens Road as a Collector Road. 5.2.1 The subject site is within the Bowmanville West "Town Centre" Secondary Plan. The subject lands are designated as "Community Park". The land was designated as a future expansion for the park land adjacent to the Garnet B. Rickard Recreation Complex. The objectives of the Secondary Plan include provision for housing opportunities at medium and high densities to meet the changing housing requirements in Clarington. The Secondary Plan also requires a connected grid of public and private streets to enhance movement and access, options to reduce congestion and improve emergency access. 5.2.2 The West Town Centre has a population allocation of 4000 and a housing target of 1750, being 250 medium density units and 1500 high density units. The Official Plan Amendment proposes to increase the housing target by 100 medium density units, to 350 units. A density of 45 units per hectare which is consistent with the medium density range specified in the Secondary Plan is proposed. 6.0 ZONING BY-LAW 6.1 Zoning By-law 84-63 zones the subject lands Agricultural (A) Zone and Environmental Protection (EP) Zone, recognizing the Brookhill Tributary. In order for development to proceed on these lands an application for rezoning is required. 7.0 PUBLIC MEETING AND SUBMISSIONS 7.1 The statutory Public Meeting was held on January 7, 2008. No delegation appeared in support of or in opposition of the proposed Official Plan Amendment. 7.2 One email was received from a resident on Munday Court who was concerned with increased difficulty with turning both north and south onto Regional Road 57 from Stevens Road. 8.0 AGENCY COMMENTS 8.1 The application for the Official Plan Amendment was circulated to various agencies and municipal departments for comment. The Clarington Emergency and Fire Services, Operations, Engineering Services Department and the Kawartha Pine Ridge District School have offered no objection to this proposed amendment. 8.2 The Central Lake Ontario Conservation Authority provided no objection, in principle to the proposed application. The subject parcel is adjacent to the Brookhill Tributary which was studied through the Brookhill Subwatershed Study. This study identified various 896 REPORT NO.: PSD-058-08 PAGE 6 natural hazard and heritage features to be respected within this subwatershed. These features will be required to be identified on the subject lands through site specific studies, which can be undertaken at the time of rezoning/site plan application. 8.3 The Region of Durham provided comments with respect to the Provincial Policy Statement 2005 (PPS), the Growth Plan, the Region of Durham Official Plan and other Provincial Plan review responsibilities. The Region advised that the proposal is consistent with the PPS. With respect to the Growth Plan, the subject lands are outside of the draft Bowmanville built-urban area boundary of the Growth Plan. Therefore, for purposes of the Growth Plan, the lands are within a "designated Greenfield area" and are subject to Growth Plan Policies requiring a minimum density target of not less than 50 residents and jobs per hectare. It would appear that the proposed amendment would meet Growth Plan density requirements. The subject lands are designated "Regional Centre" in the Regional Official Plan. Regional Centres are to be planned and developed as main concentrations of urban activities within area municipalities, providing a full array of community, office, service and shopping, recreation and residential uses. The proposal would be permitted by the policies of the Regional Official Plan. The application has been screened in terms of provincial plan responsibilities. A tributary of the Bowmanville Creek abuts the subject lands and is within the Central Lake Ontario Conservation regulatory limits. As such, regard should be had for comments from the Conservation Authority for identifying setbacks from the creek and surrounding environmentally sensitive lands. An Archaeological Assessment will be required and should be submitted to the Ministry of Culture for review and approval. The assessment may be submitted through subsequent development applications. Municipal water and sanitary sewer services may be extended to the site from Clarington Boulevard to service the subject lands. Detailed servicing comments will be provided through subsequent development applications. The proposed Official Plan Amendment is exempt from Regional Approval. 9.0 STAFF COMMENTS 9.1 In March, 2006, Council approved Amendments 43 and 44 to the Clarington Official Plan respecting the Commercial Policy Review and the Bowmanville West Main Central Area Secondary Plan Review. Transportation issues related to the recommended amendments were examined by Totten Sims Hubicki, who recommended, among other things, that a new public street, being the extension of Stevens Road, be constructed 897 REPORT NO.: PSD-058-08 PAGE 7 between Regional Road 57 and Green Road, to serve the proposed commercial development within the Bowmanville Town Centre north of Durham Highway 2. This alignment would replace Uptown Avenue as a minor collector road but would improve grid road pattern to facilitate traffic. 9.2 The alignment for the Stevens Road extension was generally located on the unopened Concession 2 road allowance. However, a portion of the skateboard park is located on the road allowance. To avoid the cost of relocating the skateboard park and to save a number of mature trees growing on a section of the unopened road allowance, it was necessary to relocate a portion of the proposed alignment to the north. The relocation required the acquisition of land from the owner to the north, 821013 Ontario Limited (William Tonno Construction Ltd.). 9.3 The site is within the Bowmanville West Town Centre. Residential uses will be developed within this designation at higher densities than the adjacent residential neighbourhoods in order to expand the range of housing types within the Municipality and reduce the use of automobiles through public transit opportunities. Medium Density Residential Uses are located on the periphery of the West Town Centre, in close proximity to Low Density Residential uses. The proposed Official Plan Amendment is consistent with these policies, since these lands are adjacent to Low Density Residential uses situated in the Brookhill Neighbourhood to the north. 9.4 The Official Plan provided for an expansion to the existing Community Park which includes the Garnet B. Rickard Recreation Complex. The lands designated would have provided for 2 additional lit ball diamonds or a similar competition level recreational facility. With the acquisition of a much larger community park on Baseline Road, there is less need for maintain the Community Park size, provided that other Community Parks are acquired to support future population growth as provided for in the Official Plan. It is also harder to develop the space as an expansion with the relocation of the collector road system on the Stevens Road alignment. The smaller park now proposed will provide for some programming space to be determined in the future by Engineering Services. There are other neighbourhood level parks provided for in the Brookhill Neighbourhood Secondary Plan. 9.5 The site is adjacent to the Brookhill Tributary which is identified in the Brookhill Secondary Plan as an Environmental Protection Area, and intended for a trail system. In order for development to proceed on these lands, an Environmental Impact Study will be required prior to the approval of the future rezoning and site plan applications. The applicants have not advised staff when they wish to proceed with the development of these lands and have not provided details for the site. 9.6 The intersection of Regional Road 57 and Stevens Road was studied by the Municipality's engineering consultant, Totten Sims Hubicki and by the Region of Durham. The results of that study are contained in the Stevens Road Extension-Study Report which was done as part of the Environmental Assessment. The report concluded that the Stevens Road and Regional Road 57 intersection will not require signalization. The intersection is expected to operate at an acceptable level of service. It is anticipated 898 REPORT NO.: PSD-058-08 PAGE 8 that movements at the intersection will actually be improved once the signals at Longworth Avenue are activated since those lights will provide a gap for those exiting Stevens Road. 9.7 The Finance Department advises that the property taxes are paid in full. 1 0.0 RECOMMENDATIONS 10.1 In consideration of the comments received from the circulated agencies, as well as the staff comments, it is recommended that the application to amend the Clarington Official Plan be APPROVED and that the By-law adopting the Amendment be ADOPTED. Attachments: Attachment 1 - Key Map Attachment 2 - Amendment No. 62 to the Clarington Official Plan Attachment 3 - By-law to Adopt Amendment No. 62 List of interested parties to be advised of Council's decision: Cora T onno D.G. Biddle & Associates Nancy Lewis 899 Attachment 1 To Report PSD-058-08 - c Q) E "'C N ; ~ E g~ · c ..... ea o - OD. N- ea <C .u D..e 00 (.) c o .... C) C .i: ~ (3 ~ "> C III ~ En "'C CD ~ E ::J o .i: ea .... c o C") ... o ... N co - C. III ::! c o .. III U o .J ~ G) c. o .. D. t.: Q) c ~ o .~ N C o .iii en CI) CJ C o o ...... <( Q) u _ m m- 0..-0 ........~Q) ~ I- (,) U co I- o 0. co cc-o. -~ - "'-'1-0) ~ co c en 0. "- c c Q) >. Q) ,.....~"C ...... C .- E ::J ~" :::J E "C .- E "C co Q) 0 0 :2:0~ It) ... - o ..J . ~" " CIl ," .ifi , '~ '-'0- ~~~ 31n08 N01E)NI~VlO - 899001 Attachment 2 To Report PSD-058-08 AMENDMENT NO. 62 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN PURPOSE: The purpose of this Amendment to the Municipality of Clarington Official Plan is to add a "Medium Density Residential" designation north of Stevens Road and east of Clarington Boulevard in the Bowmanville West Town Centre Secondary Plan and to increase the population and Medium Density housing target for the Bowmanville "West Town Centre" neighbourhood in the Municipality of Clarington Official Plan. LOCATION: The subject site is located north of Stevens Road, east of Clarington Boulevard, in Bowmanville, within Part of Lot 15, Concession 2, in the Municipality of Clarington. BASIS: This Amendment is based on an application to amend the Clarington Official Plan submitted by 821013 Ontario Limited. ACTUAL AMENDMENT: The Municipality of Clarington Official Plan is hereby amended by: i) Amending Table 9-2 as indicated by: a) adjusting the housing targets for the Bowmanville West Town Centre Neighbourhood (N2) as follows: · HousinQ Units Medium from "250" to "350" Total from "1750" to "1850" b) adjusting the Total Bowmanville Housing Target from "22525" to "22625"; and c) adjusting the Total Medium Density Housing Units from "4650" to 4750". Urban Area Low Medium Nei hbourhoods Bowmanville N2 0 350 West Town Centre TOTAL 13025 4750 High Intensification Total 1500 0 1850 3050 1800 22625 ii) amending Map H2, as indicated on Exhibit "1" attached to this Amendment as follows: a) Changing the population of the West Town Centre from 4,000 to 4,300; and 899002 iii) amending the Bowmanville West Town Centre Secondary Plan as indicated on Exhibit "2" attached to this Amendment. IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the implementation of the plan shall apply to this Amendment. INTERPRETATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply to this Amendment. 899003 Exhibit "1", Amendment No. 62 To The Municipality of Clarington Official Plan, Map H2, Neighbourhood Planning Units, Bowmanville Urban Area o 200 400 600 600 m P"""""II 200 m ~--- I I I I t Cl (lj ~ Vl In ~ ROAD - - - URBAN BOUNDARY NeGHBOURHOOD BOUNDARY (1000) POPULATION ONlAR/O MAP H2 NEIGHBOURHOOD PLANNING UNITS BOWMANVILLE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF ClARlNGTON JANUARY 2, 2007 REFER TO SECTIONS 5 AND 9 lHlS CONSOUllATION IS PRO\IIDED FOR CONVENIENCE ONLY AND REPRESENTS REQUESlID IIOOIFlCATIONS AND N'PRrNN..S 899004 Exhibit "2", Amendment No. 62 To The Municipality of Clarington Official Plan, Map B3, Bowmanville West Town Centre Secondary Plan ~ 0:: ~ ... ~ ffiJ" I'::::: II ~ I ~~. _" :;: :::::: .. ,:$ ~~~ mm f> .~ ~: ~ ~ ~ ~ ~ ~ :r :r o III Q Cl ~~ ~~ ~~ ~~ 1-~~5l ~~ o::~ 1lI~ Si1i ~i1i gi1i ::EO:: 90:: ::EO:: ~ o 0:: ... ::E ::E 8 ~ z ::) . :E:E:J :E::)e( 0-- oC!z . W W ==~e OO(/) QO-W LL. ~ w~~ C!)-_ z::!(/) e(OZ :E:e(W OLLC ~ 15 ::E ::E 8 ... o IE o ~ o 15 ::E ::E o o :><: ~ c ~ ~ ~: !5 ::EO 5l z13 ~ ~~ z ...11. ~ I ~ ~ ...!;i I!' 0::1il !:I ~8 ~ n .. ~~ ~I ~c ~z ~~ W w!z ~ .... ~~ _ en ::Jwo... g o:~ ~ U N ~[i: Q. ::::) ~ z ~ N ~~ ca: Cz ~~2i ~ ~I'l :::IE ~I-Z ::J lrlii ca: 0 0 ~ l!!a ..J lD tii fi3 ..., ~~ ~ 1Il ~~ 81 '" ~~ ~ III C ~ ~ 8 5 ~ ~ z ::> ::E ::E o o :><: ~ ~ z ::> ::E ::E 8 ~ i:i Cl . :. . . . LS ~ z ::) :E :E..J 00 Pm w:E 1->- c((/) 0: o~ ..J~ We( ~D.. ! '" g ::J ~ o :il '" ; rMi~ no ~ .noo ~ ~~ Attachment 3 To Report PSD-058-08 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008- being a By-law to adopt Amendment No. 62 to the Clarington Official Plan WHEREAS Section 17 (22) of the Panning Act. R.S.O" 1990, as amended, authorizes the Municipality of Clarington to pass By-laws for the adoption or repeal of Official Plans and Amendments thereto; AND WHEREAS the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to permit a Medium Density Residential designation within the Bowmanville West Town Centre; NOW THEREFORE BE IT ENACTED that Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 62 to the Clarington Official Plan being attached Explanatory Text is hereby adopted. 2. That this By-law shall come into force and take effect on the date of the passing thereof. BY-LAW read a first time this day of 2008 BY-LAW read a second time this day of 2008 BY-LAW read a third time and finally passed this day of 2008 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 899006 Clw:.pn REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday,June 2, 2008 Resolution #: Report #: EGD-026-08 File #: By-law #: Subject: CLARINGTON BEECH CENTRE PARKING STUDY Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-026-08 be received for information; and 2. THAT the Municipality of Clarington act as a resource to the Clarington Older Adults Association (COAA) over the next year as they work through the potential parking solutions outlined within this report; and 3. THAT Council re-visit this issue again in one year upon receipt of a written report to Council from the Clarington Older Adults Association (COAA) detailing the efforts that have been made; and 4. THAT discussions take place at that time about the success of these initiatives as well as any appropriate next steps; and 5. THAT any interested parties be notified of this report. ReQ~ Submitted by: A.S. Cannella Director of Engineering Services o~-~ Reviewed by: Franklin Wu Chief Administrative Officer AS C/j b/jo May 22, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 F 905-623-9282 901 Report #EGD-026-08 Page 2 1.0 BACKGROUND AND PURPOSE 1.1 In light of the proposed reconstruction of Beech Avenue in Bowmanville, Ontario, management of the Clarington Beech Centre and the Clarington Older Adult Association (COAA) have requested that concerns over parking issues at the Clarington Beech Centre be addressed at this time. With expected increases in COAA future membership and potential increased use of the facility by all users, the COAA is anxious to mitigate any current or future demand for parking. In response, the Clarington Beech Centre Parking Study was planned and conducted to assess current conditions, limitations to future growth, and possible mitigating factors. 2.0 DATA COLLECTION 2.1 Based on input from the COAA, two representative days (where the facility is typically booked for both day-time and evening use) were selected to study current conditions. Occupancy rates of the existing parking facility were collected on an hourly basis over these two days. Data was assembled for each of the three separate parking areas on the Centre's property and for the 'informal' parking area that exists on Beech Avenue in the vicinity of the Centre. 2.2 Seventy-seven parking spaces exist on the Clarington Beech Centre property, with two reserved for handicapped parking. Informal parking on Beech Avenue accounts for an additional twenty-eight spaces. In addition, there are as many as twelve undesignated parking locations on the property (improperly used areas) that fall outside the formally delineated parking spaces. Including all formal, informal and undesignated locations, parking for 117 vehicles currently exists at the facility. 2.3 Hourly use of the facility's parking resources has been collected and tabulated to reveal peak periods of usage and to identify specific times where the facility's parking resources are strained beyond their current capacity. Further recorded observations of parking and traffic activity include vehicle occupancy, periods of 902 Report #EGD-026-08 Page 3 concentrated arrival and departure, and modes of arrival and departure (Le., walking, taxi, drop-off and pick-up, etc.) 3.0 ANALYSIS 3.1 Based on collected data, it was found that the north lot is the preferred patron parking area and regularly exceeds 85-90 per cent of the parking supply, which is considered to be 'effective capacity' in parking analysis (the point at which users perceive the lot to be full and no longer search for empty spaces). The south lot is mainly used by staff and there is evidence to suggest that some patrons are unaware that this lot is available for public use. 3.2 Faded pavement markings, and snowfall in winter months, have made parking spaces less visible, increasing the incidence of improper parking and decreasing the number of available spaces. The Executive Director of the Centre has stated that two or three collisions have gone unreported to police. In the course of observation, it was noted that there is an increased risk of collision during peak usage times, due to congestion, especially when improper parking is taking place. 3.3 During peak hours, informal parking on Beech Avenue approaches capacity. To determine overall parking supply versus demand, total parking for all locations, including on-street parking (formal and informal), was compared to total on-site parking supply (formal). On both study days, demand for formal on-site parking approached or exceeded effective capacity during peak hours. Informal on-street parking satisfied demand at these times. 3.4 It must also be noted that the existing width of Beech Avenue is insufficient to accommodate on-street parking as well as two-way (simultaneous) traffic, and reconstruction will not result in an increase in the width of the roadway. The current parking by-law prohibits parking on either side of the street but only the west side of the street is signed as such, effectively allowing parking on the east side. Concerns have been raised by the Clarington Fire Department that there is 903 Report #EGD-026-08 Page 4 insufficient room for placement of emergency vehicles (pumper trucks) if on- street parking is allowed to continue. 3.5 Further observations regarding arrival and departure of patrons include the following: . Typical vehicle occupancy is single occupant with occasional double occupant. . Only three to four pedestrian arrivals were observed each day . Only two arrivals by taxi were observed each day . Pick-ups and drop-offs totaled 30 over both observation days . Drop-off area was blocked by delivery and emergency vehicles on both observation days . In general, arrivals and departures cluster around the beginning and ending of programs 3.7 Seasonal use of the facility by the Bowmanville Tennis Club (BTC) operates from May through October. Demand for parking for tennis club members was not observed; however, information provided by the BTC indicates that demand for parking by BTC members does not conflict with the facility's peak demand hours. The BTC has also expressed their wish that the tennis courts not be converted into additional parking. 4.0 CONCLUSIONS 4.1 Based on the findings of our parking study seven potential options were identified: 1) Maximize the efficient use of on-site parking, information signage should be provided to inform patrons of the availability of parking in the typically under utilized south and east parking lots. 904 Report #EGD-026-08 Page 5 2) As an alternative to the use of other off-site parking facilities, or as a supplementary measure, a program could be initiated to manage the Centre's event parking demand by: a. Encouraging car pooling (including the possibility of signing some parking spaces for the exclusive use of high occupancy vehicles); b. Encouraging the use of other transportation modes such as walking, public transit, or drop-off/pick up by vehicles that will not be parked on- site; c. Utilizing the large grassed areas at the Centre for overflow parking during higher attendance events; d. Using students or other volunteers to direct vehicles to available parking and overflow parking areas; e. Using tandem parking (two to a space) or valet parking - i.e. stack the cars in a section of the parking lot, but they are "locked" in until everyone moves. This could only be implemented for those events where attendees would be leaving at the same time. 3) Incorporate a "flexible" programming initiative for those days when the Centre has high attendance events booked by which the programs would be scheduled for another time during the day or another day of the week to avoid overlapping use of the facility. 4) The cooperative shared use of the Center's surplus parking with the Bowmanville Tennis Club should be continued, subject to the BTC having a contingency parking plan (other than parking on Beech Avenue) for times when high attendance events are scheduled at the Centre. 5) The continued use of on-street parking should be reviewed by Emergency Services based on the proposed design for the reconstruction of Beech Avenue due to its current and future width. 6) Should expansion of off-street parking facilities at the Centre be a consideration for the future, options will be reviewed at that time. 905 Report #EGD-026-08 Page 6 4.2 The Clarington Beech Centre is located within a residential neighborhood serviced by local streets. For this reason, and to be respectful of every "member" of this community it is important to attempt to manage traffic growth at the Centre using the least obtrusive techniques described above. Successful coexistence between the Centre and its residential neighbours is a major priority and it is for this reason that we recommend that the expansion of off-street parking facilities should be discussed only after every other option has been duly explored. Since February 13, 2006, Beech Avenue, including the Clarington Beech Centre property, has been designated as the "Beech Avenue Heritage Conservation District." A key requirement of this designation is the "preservation of landscape treatments and the conservation of landmark features in both private and public ownership." Construction of additional parking may be in conflict with this objective. (The Designation is due for review in 2009) The societal trend is to seek environmentally friendly solutions such as those noted above. Building additional parking space would eliminate highly-valued green space and encourage additional vehicle trips to the Centre. Leaving the green space untouched and encouraging car-pooling to reduce vehicle trips to the Centre would create a positive environmental impact and support society's desire for these types of solutions. The Iifecycle cost of constructing and maintaining additional parking at the Beech Centre is considerably greater than the cost of the other solutions noted above. 906 Report #EGD-026-08 Page 7 4.3 For these reasons, staff recommends that the COAA attempt to implement recommendations 1 through 4 of the Parking Study, with the assistance of staff, for a one year period, and report back to Council on the effectiveness of these measures. Emergency Services' assessment of the continued use of on-street parking, as noted in Parking Study recommendation 5, will be completed once Beech Avenue is reconstructed. Only after the results of these measures have been fully assessed should the implementation of recommendation 6, which calls for the construction of additional on-site parking, be reviewed in more detail. List of Interested Parties: List with Engineering Services Department 907 ClfJ!il!glOn REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 2nd, 2008 Report #: OPD-006-08 File #: By-Law #: Subject: CLARINGTON PITCH-IN CANADA CLARINGTON CLEAN AND GREEN Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-006-08 be received for information. Submitted by: " (' / ) 0-v-t?.. '-=- .,(~-~ Reviewed by: '-./ Franklin Wu, Chief Administrative Officer *sa 1001 REPORT NO. OPO-006-08 PAGE 2 BACKGROUND: The 42nd Annual Pitch-In Canada Week across Canada took place April 21st to 26th. Their campaign theme was Operation Clean Sweep. Clarington's campaign theme was "Clarington Clean and Green". The objectives of the campaign include: . Cleanup, restore and beautify the environment by cleaning up litter and other garbage from urban, rural and wilderness areas and by initiating local products such as habitat preservation and restoration and urban renewal activities. · Encourage voluntary action as a means of resolving environmental problems. · Encourage civic pride and develop long term working relationships for the future. The Clarington Pitch-In Canada Events were a big success with 73 locations (compared to 49 in 2007 and 34 in 2006). There was 13.83 metric tonnes of garbage collected compared to 5.2 metric tonnes in 2007 and 4.5 in 2006. The garbage was collected from our boulevards, parks, trails and open space areas. This is the first year we have asked residents to separate recycling. Not all residents complied but we did manage to collect .0001 metric tonnes of bottles and cans and 1.134 metric tonnes of tires. Our dry cell batteries drop off area collected .363 metric tonnes of batteries. The Municipality of Clarington was challenged by the Town of Whitby to see who could collect the most metric tonnes of garbage. The Mayor's office will co-ordinate an announcement during the next televised Council meeting. Also, a challenge was issued to the schools across Clarington to strive for 150,000 minutes of participation. The challenge was almost met with 145,500 minutes. The schools did meet their challenge in 2007. The total community participation was approximately 268,020 minutes (2007-263,340 minutes) of volunteer time that registered through our office. 1002 REPORT NO. OPD-006-08 PAGE 3 The Municipality of Clarington participants and locations in the 2008 campaign are listed below: @~eration . Clean Sweep 2008 Clarington Clean and Green Events Wednesda A ril 9 Location 1 - 3 r Concession ramp and King St. East Newcastle Contact Gord Robinson W d d A .116 e nes ay .prl Location Contact 2,3 - Orono Park and Orono Arena Liz Robinson, Orono Brownies 4 - Trulls Rd. & Daiseyfield area Courtice Gloria Courtice Th d A "117 urs ay .prl Location Contact 5 - East of 114 Concession St. E on north side by Brenda Peltier, Participation House of bridge Durham Region Activities Daily Living Program S t d A "119 a ur ay ,prl Location Contact 6 - Bethesda Rd. from Taunton Rd north Sheldon Harrington & family S d A "I 20 un ay ~prl Location Contact 7 - Hayden Community Andrea Anfossi and neighbours 8 - Enniskillen and Holt Rd. to Conservation area Susan Dermarkar M d A .1 21 on ay ~Prl Location Contact 9 - Concession Rd. 3 between Liberty St. N and Stephen Janssen Mearns Ave. Knox Christian School, Grade 8 Class 10, 11 - Hwy 2 at Massey Dr East & West and Kim Robinson 1003 REPORT NO. OPD-006-08 PAGE 4 Location Contact surrounding area Newcastle Girl Guides 12 - Bragg Rd. Gail Rickard 13 - Saunders To Burk Court Walkway Doug Hartford 14 - Bloor S1. to Trolls Rd. Hope Fellowship Church Alice Brink T d A .. 22 ues ay ..prl Location Contact 15, 16 - Courtice Millennium Trail & Courtice Susan Bragg - Ontario Power Complex Generation - 12 staff 15, 16 - Courtice Millennium Trail & Courtice John Howden, Courtice Secondary Complex School 17, 18 - Harold Longworth Public School and Nancy Pitt, Principal Longworth Park Harold Longworth Public School 19,20 - Waverley Public School and Optimist Cheryl Brown, Principal Park Waverley Public School 21 - Green Road S1. John's Anglican Church Susan Sheen 22, 23 - George Reynolds Parkette and stream Joan Johnson, Day Care beside old Fire Hall and Debra Lyzun 24 - Vincent Massey Public School Lanna Gahagan Vincent Massey Public School 25 - Lions Parkette, Rotary Park Amy Burke Green Community Advisory Committee 26 - Bowmanville High School Holly Chamberland and Bowmanville High School Students 27 - Open space area on Richfield Square Tim French, Beavers of Courtice 28, 29 - Clarington Central Secondary School and Clarington Central Secondary School area 30, 31 - Dr. Ross Tilley School & West Side Park Dr. Ross Tilley Public School Environmental Club 32 - Tyrone Liberty S1. south of Mill S1. and Ellsie Ferguson 1004 REPORT NO. OPD-006-08 PAGE 5 Location Contact Clemens Rd. 33 -Concession Rd. 4 between Hwy 57 & Middle Lisa Craig Rd. 34 - Pebblestone Rd. John Schoonderbeek and Family 35 - Nash & George Reynolds between Nash & Penny McFarlane, 2na Courtice Sparks Devondale 36 - Peachtree pathway Person visiting resident decided to pitch in on his own - no name given W d d A .. 23 e Des ay lpn Location Contact 37 - Barlow Parkette Steve Kay and Family Th d A .. 24 urs ay ~prl Location Contact 38, 39 - Dr. Emily Stowe Public School and Leslie Skelding Stuart Park Dr. Emily Stowe Public School 40 - Orono Town Hall Connie Puk, Orono Hall Board F . d A .. 25 rl ay lpn Location Contact 41 - Concession Rd. 4, 42 to Pollard Rd. north on Karen Murphy and Quincey Clarke Pollard S t d A .. 26 a ur ay .prl Location Contact Drop Off Area at Animal Services 9 - 12 noon 1 BIN for garbage donated by Waste Staff: Kaye Rand, Larry Postill and Management Susan Arends HABIT A T CANADA Volunteer - Natalie Anderson and CELLULAR PHONE & DRY CELL Matthew Genosko BATTERY drop off area Durham Region - Animal Services Blue Box, Green Bins and Compost FREE COMPOST, Donated by Durham Event 9 - 12 noon Region Staff: Ken Mercer & Kevin Dillon FREE MULCH, Donated by Operations Dept. 42 - Bowmanville Valley Tim Horton's sponsored location Staff - Pat Churchill 1005 REPORT NO. OPO-Q06-08 PAGE 6 Location Contact Staff: Murray Devitt Volunteers - Debbie Devitt and Laura Bowie with 7 Meridian Credit Union Staff 43 - Firwood Park Erin Hooper 44 - Soper Creek Trail east of Shoppers Drug Station 1 Firemen Mart entrance Staff: Phil Broome Volunteers - Cory and Broome, Rosalie Brent and Alison Brent 45 - Mill Street South at Hwy 401 Interchange Fred Horvath, family and Neighbours 46 - Samuel Wilmot Nature Trail Staff - Bob Genosko Volunteer - Vicky Genosko 47, 48 - Hampton Area & creek Grace Morris, Hampton Citizens Assoc. 49 - Rutherford Trail Charlie Trim and Orono Masonic Lodge Masons 50 - Newcastle Trail Charlie Trim and Leos 51,52 - Trulls Rd. from Hwy 2 to Courtice Fire Courtice Fire Station Staff Station AND Sandringham between Y orkville Steve Grigg, Kathy Grigg, Nicole and Glenabbey open space Grigg and Jordan Heckbert 53 - Courtice Rd. north ofHwy 2 to Nash Rd. Maureen Dingman and Family- 54 - Kendal Community Centre Joan Paul and Hall Board 55 - Clarington Older Adults Centre Angie Darlison and Staff 56,57 - Walbridge Park & Brookhouse Parkette Lee, Jennifer, Ethan, Ben Stycuk and Jason, Natalie, Emma & Carter Ingram 58 - Concession Rd. 8 dead end in Kendal Bill Stapleton 59 - From 5124 Solina Rd. to Taunton Rd. -1 Adale Simons 60 - King St. from Green Rd. to Roenigk -1 Liberty Dental Group 61 - Liberty St. N. just south of Concession Rd. 3 Willie Woo 62 - Hwy 2 at Hwy 115/Wilmot Creek Newcastle Fire Fighters 1006 REPORT NO. OPD-006-08 PAGE 7 Location Contact 63 - Longworth between Scugog and Hwy 57 Ron Hooper 64 - Hancock Rd. Libby Racansky , Friends of Farewell Creek 65 - Trull's Rd. Arian Foster, Brad Tyson, Grace Tvson and Clair Tyson 66 - Open space on Squire Fletcher between Danielle Daize Mearns and Dadson 67 - Long Sault Conservation Area Jim Slyfield M d A .. 29 on ay .pn Location Contact 68,69, 70 - Prestonvale, Townline Rd. & Bloor Nancy Claycom, Kingsway College Courtice students F 'd M 2 rI ay ay Location Contact 71 - Tim Hortons area and Wall bridge House Gord Robinson M d M 5 on ay ay Location Contact -- 72 - Bowmanville Creek at Hwy 57 bridge behind Durham Christian High School school Marsha Vandergaast Saturday May 10 Location 73 - East & West Beach Bowmanville 2 . Contact PDCA, Glenda Gies ~ 73 locations 2008 49 locations 2007 34 locations 2006 13.83 metric tonnes collected in 2008 5.2 metric tonnes collected in 2007 4.5 metric tonnes collected in 2006 1007 REPORT NO. OPD-006-08 PAGE 8 RECYCLING DROP OFF AREA: This year Habitat Canada was located at the Animal Services Yard on Saturday April 26th. Residents dropped off items to assist habitat Canada to build homes or sell items to raise money to buy what they need to construct homes. The Region of Durham was selling their blue boxes, green bins and composters at the free compost give away on Saturday April 26th also held at the Animal Se~ices Yard. The Region of Durham had 3 tandem loads of compost dropped off for residents to use in their gardens and the remainder to be used in Clarington's gardens in the parks. The response was overwhelming. We had less than 1 tandem load left by closing at 12 noon and the Region of Durham ran out of blue boxes L __-.I ~ .... ~ ~."...._ .., and green bins by 11 am. Many residents took advantage of bringing in their broken blue boxes and green bins and replacing them for free. It should be noted that without the help of our sponsors, Ontario Power Generation, Tim Horton's of Bowmanville. Waste Management, Baywood Homes Development and Prestonvale Heights Development, our campaign would not have been as successful. WASTE SPECIAL EVENTS The Region of Durham will be offering two more special events for Clarington residents this fall. A Household Hazardous Waste and e-Waste Collections Drop Off has been tentatively scheduled for Saturday, October 25th which will highlight "a call for all batteries" and used electronic equipment. Both events will be held at the Clarington Fields parking lot beside Bowmanville Indoor Soccer on Baseline Rd. in Bowmanville from 9:00 a.m. to 12 noon. Further details will be available on the Region of Durham and Municipality of Clarington websites in October. 1008 REPORT NO. OPO-006-08 PAGE 9 CONCLUSION "Pitch-In Week" is an excellent Community based program that encourages Community involvement and promotes volunteerism and instills Clarington pride. Individuals, groups, organizations will be encourage to participate in programs that will keep Clarington Clean and Green. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2291 F (905) 263-4433 1009 Cl~!ilJglDn REPORT EMERGENCY AND FIRE SERVICES Date: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE JUNE 2, 2008 Meeting: Report #: ESD-008-08 File # 10.12.6 By-law # Subject: MONTHLY RESPONSE REPORT - APRIL 2008 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report ESD-008-08 be received for information. /l /.".yf! I ~ /. . . \.--., . ,-- Submitted by: //" i . {, t.-- Gordon Weir, AMCT, CMM111 Director Emergency & Fire Services //~. /;In\~ Reviewed bY:~~- Franklin Wu. Chief Administrative Officer GW*sr CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F 905)623-6506 1101 REPORT NO: ESD-008-08 PAGE 2 BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the month April 2008. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 296 calls during this period and recorded total fire loss at $3,811,600. A breakdown of calls responded to follows in the table attached. Attachment: Activity Report Response Categories 1102 CLARINGTON EMERGENCY & FIRE SERVICES MONTHLY ACTIVITY REPORT Period: April 1 , 2008 00:00:00 to April 30, 2008 23:59:59 CALL TYPE VOLUME STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 CALL CALL TYPE TYPE BOWMANVILLE NEWCASTLE ORONO COURTICE ENNISKILLEN TOTALS PERCENTAGE PROPERTY FIRE 8 2 1 8 1 20 6.8% CALLS BURNING 8 3 3 2 2 18 6.1% COMPLAINTS FALSE FIRE 23 4 1 13 0 41 13.9% CALLS PUBLIC HAZARD 12 4 4 6 1 27 9.1% CALLS RESCUE CALLS 14 4 3 4 2 27 9.1% MEDICAL ASSIST 71 13 10 40 8 142 48.0% CALLS MISCELLANEOUS 9 2 1 8 1 21 7.1% CALLS TOTAL FOR 145 32 23 81 15 296 100.0% MONTH YEAR TO DATE 615 159 80 312 45 1211 YEAR TO DATE 49.0% 10.8% 7.8% 27.4% 5.1% 100.0% PERCENTAGE STANDYBY 4 1 1 3 1 10 CALLS DOLLAR LOSS $3,311,000 $500 $300,000 $200,100 $3,811,600 APPARATUS CALL VOLUME STATION 1 PUMPER 1 SCAT 1 PUMPER 11 TANKER 1 UTILITY 1 AERIAL 1 RESCUE 1 328 138 143 16 6 3 9 13 STATION 2 PUMPER 2 TANKER 2 49 34 15 STATION 3 PUMPER 3 TANKER 3 UTILITY 3 ATV 36 25 7 3 1 STATION 4 PUMPER 4 PUMPER 44 TANKER 4 AERIAL 4 141 119 13 8 1 STATION 5 PUMPER 5 TANKER 5 19 15 4 573 257 143 103 40 6 11 ~~ 03 RESPONSE CATEGORIES PROPERTY FIRE CALLS: includes a response by this Department to Fires involving structures, vehicles or open areas; Combustions Explosions (no fire); Overpressure Rupture, Munition Explosion - No Fire; Overpressure Rupture - No Fire, (e.g. Steam boilers, hot water tanks, pressure vessels, etc.); Munition Explosion-No Fire (e.g. bombs, dynamites, other explosives, etc.); whether or not they result in property losses, injuries or deaths. BURNING COMPLAINTS: Includes a response to investigate Authorized and Unauthorized Controlled Burning Complaints. FALSE FIRE CALLS: Includes a response by this Department to Pre-Fire Conditions- Overheat and Pot on Stove; and calls precieved to be an emergency and are concluded to be Alarm Equipment - Malfunction, Alarm Equipment - Accidental, Human - Malicious, Human- Perceived Emergency, Human - Accidental, and Other False Fire Call PUBLIC HAZARD CALLS: Includes a response by this Department to Gas Leak - Natural Gas, Gas Leak - Propane, Gas Leak - Refrigeration, Gas Leak - Miscellaneous, Spill - Gasoline or Fuel, Spill- Toxic Chemical, Spill- Miscellaneous, Radio-active Material Problem, Ruptured Water, Steam Pipe, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, Co (carbon monoxide) reporting, and Other Public Hazard. RESCUE CALLS: Includes a response by the Department to a Vehicle Extrication, Vehicle Accident, Building Collapse, Commercialllndustrial Accident, Home/Residential Accident, Persons Trapped in Elevator, Water Rescue, Water Ice Rescue, and Other Rescues. MEDICAL ASSIST CALLS: Include a response by this Department to a patient(s) suffering from Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock, Traumatic Shock, Heart Attack, CPR, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions, Fracture, Burns, Person Fainted, Nausea MISCELLANEOUS CALLS: Includes a response by this Department to Assist another Fire Department, Assist Police, Assist Other Agencies, Other Public Service, 911 Unknown Calls and Other Responses 1104 ClfJl-!l1gton REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 2, 2008 Resolution #: Report #: CSD-012-08 File #: By-law #: Subject: PARKS AND RECREATION ONTARIO (PRO) CALL FOR ACTION ON AGING INFRASTRUCTURE FUNDING RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-012-08 be received; 2. THAT Council endorse the Parks and Recreation Ontario Report entitled "Investing in Healthy and Active Ontarians Through Recreation and Parks Infrastructure"; and 3. THAT Council convey their support for this Report and for funding programs for aging recreation, parks and sport infrastructure to the appropriate provincial representatives. Submitted by: L ~ Reviewed bYU~~~ /k /.:..-'Joseph P. Caruana Franklin Wu r'" Director of Community Services Chief Administrative Officer JPC/sm/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 1201 REPORT NO.: CSD-012-08 PAGE 2 1.0 BACKGROUND 1.1 Parks and Recreation Ontario (PRO) has released a report titled Investing in Healthy and Active Ontarians Through Recreation and Parks Infrastructure, which addresses concerns regarding the lack of provincial funding to support the aging parks and recreation infrastructure. 1.2 The report also includes data and recommendations to support an increased investment in parks, recreation and sport infrastructure to address the growing problem of inactivity and obesity among Ontario residents. 1.3 PRO has circulated the report to Municipalities across the province, requesting that they support the position PRO has presented in the report and send a message to the Premier and the Minister of Finance that annual funding for recreation and parks infrastructure is a priority for our residents, to build an active and vibrant community. 2.0 COMMENTS 2.1 Ontario's sport, recreation and parks infrastructure is in a state of decline. A great deal of the inventory of publicly owned recreation facilities was constructed in the 1970's and 1980's when the provincial government had dedicated capital funding programs to assist with construction costs. These facilities are now nearing the end of their useful lives and require capital renovations or replacement. 2.2 It is estimated that the capital repair and replacement cost of existing muniGipally owned recreation facilities in Ontario is approximately $5 billion and the province no longer offers the capital funding programs to assist with the required repairs or replacement. 2.3 Local examples of this provincial trend would be the Darlington Sports Centre and Clarington Fitness Centre. Recently facility assessments were completed on these two buildings, as part of the department's strategic plan. In both cases significant renovations will need to De considered to upgrade the facilities to current standards. 2.4 During the 2008 pre-budget consultations with the Minister of Finance, PRO advocated for a five year program of dedicated funding for recreation, parks and sport infrastructure. At that time the Minister stated that the government had not' received a strong indication from local government that community recreation, parks and sport infrastructure funding was a priority. 1202 REPORT NO.: CSD-012-08 PAGE 3 2.5 There is a mounting concern with the lack of physical activity and growing problems associated with obesity being experienced across the country. Between 1981 and 1996 the number of obese children aged 7-13 in Canada has. tripled and 1 in 4 Ontario children aged 2-17 are considered overwei ght or obese, as are almost 50% of Ontario adults. More than half of youth between the ages of 15-19 are not active enough for optimal growth and development. 2.6 This trend is putting increasing demands on our health care system. The Ontario Ministry of Health Promotion has recently reported that obesity costs Ontario approximately $1.6 billion annually. They further state that healthy eating and active living is the key to the obesity crisis. 2.7 The federal and provincial governments have aggressively promoted the theme of better health through a more active lifestyle. Even with the increa s.ed awareness, there still appears to be a reluctance to actually move towards a more active lifestyle which may be the result of a lack of suitable and accessible facilities. 2.8 The PRO report addresses the need for the federal and provincial governments to work with the municipalities to invest in facilities that enable residents to participate in regular physical activity and improve the quality of life within their communities. 2.9 The PRO report acknowledges that municipalities face many infrastructure challenges. The report also acknowledges the role recreation, parks and sport has in the pursuit of active, healthy lifestyles and enhanced quality of life. Parks and Recreation Ontario wishes to ensure that recreation, parks and sport infrastructure are considered along with all other municipal infrastructure needs. 1203 Clw:.pn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 2,2008 Resolution #: Report #: CSD-014-08 File #: By-law #: Subject: JUNE IS RECREATION AND PARKS MONTH Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-014-08 be received; and 2. THAT the month of June 2008 be proclaimed Recreation and Parks Month. Submitted by: Joseph P. Caruana Director of Community Services J~ ",k:A_JlL Reviewed by: ... ... --.... Franklin Wu Chief Administrative Officer JPC/SM//EM/jm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-5506 1204 REPORT NO.: CSD-014-08 PAGE 2 1.0 BACKGROUND 1.1 Throughout the month of June, many municipalities across Ontario will celebrate the benefits and values of recreation in everyday life by recognizing Recreation and Parks Month. 1.2 Recreation and Parks Month is an exciting way to increase awareness of the value and important benefits of recreation and parks to individuals, families and communities. It provides an opportunity to celebrate the success of recreation and parks contributing to the quality of life in Ontario. 1.3 There are many benefits to participating in physical activity and recreational pursuits. Recreation provides personal, social, economic and ecological benefits to our residents, our communities and our Province. These benefits are significant and critical to the vitality of the Municipality of Clarington. 2.0 THE BENEFITS OF PARKS AND RECREATION 2.1 Benefits to Personal Health i) Improving personal health through sport and other forms of physical activity would significantly reduce healthcare costs. ii) A healthy individual is less likely to be sick - saving frequent medical visits, additional costs and absenteeism from the workplace. iii) Recreation provides an ideal opportunity to explore and develop a full range of abilities. iv) Sport participation develops a wide range of skills and attitudes, including teamwork, leadership, problem solving, decision making, communications, personal management and administrative skills. 2.2 Benefits to Communities i) Parks and recreation opportunities are essential for strengthening and maintaining a healthy community. Positive impacts are evident throughout the community. Recreation brings neighbours together, encourages safer, cleaner neighbourhoods and creates a livelier community atmosphere. Parks and recreational facilities also help improve a community's image, socioeconomic status and enhance the area's desirability. ii) Sport improves social cohesion. Sport participants experience a high degree of interaction with other individuals, which improves interpersonal relationships, establishes the basis for trust and builds teamwork skills that generate gains in social cohesion. 1205 REPORT NO.: CSD-014-08 PAGE 3 iii) Recreation reduces self-destructive behaviour and negative social activity in youth. iv) Recreation promotes social bonds by uniting families, building cultural tolerance and supporting seniors and individuals with disabilities. v) Recreation reduces isolation, loneliness and alienation. 2.3 Benefits to the Environment i) Open space, parks and recreation areas are ideal mediums for encouraging and developing stronger stewardship of the land. People who enjoy outdoor recreation become more familiar with natural resources and the environment. ii) Park lands and outdoor recreation facilities in county, city, regional and provincial parks provide exceptional learning opportunities for students. 2.4 Benefits to the Economy i) Household spending on sport has a significant impact on the Canadian economy; sport supports about two percent of the jobs in Canada. ii) Parks, open space and land conservation increase the value of nearby properties, attract businesses and employees in search of a high quality of life, attract tourists and boost recreational spending. iii) Parks and open spaces reduce obesity and health care costs by supporting exercise and recreation. 3.0 COMMENTS 3.1 During the month of June, the Community Services Department will be celebrating Recreation and Parks Month, and promoting the theme of "Live it everyday!" Regardless of how you define "recreation", it is important to recognize the benefits recreation provides. 3.2 To encourage community participation, a variety of community events and special promotions will be offered throughout the municipality during the month of June. A full event listing will be available at all community centres as well as at www.c1arinqton.net . Attachment #1- Municipal Proclamation 1206 CSD-014-08 Attachment #1 MUNICIPAL PROCLAMATION June is Recreation and Parks Month WHEREAS, in the Municipality of Clarington, we are fortunate to have a variety of recreation and parks systems providing countless recreational opportunities for residents and visitors from around the world; and WHEREAS, recreation enhances quality oflife, balanced living and lifelong learning; helps people live happier and longer; develops skills and positive self image in children and youth; develops creativity; and builds healthy bodies and positive lifestyles; and WHEREAS, recreational participation builds family unity and social capital; strengthens volunteer and community development; enhances social interaction; creates community pride and vitality; and promotes sensitivity and understanding to cultural diversity; and WHEREAS, parks, open space and trails provide active and passive outdoor recreation opportunities, help maintain clean air and water; and promotes stewardship of the natural environment; and WHEREAS, recreation, therapeutic recreation and leisure education are essential to the rehabilitation of individuals who have become ill or disabled, or disadvantaged, or who have demonstrated anti-social behavior; and WHEREAS, the benefits provided by recreation programs, services and parks, and open space, reduce healthcare and social service costs; serve to boost the economy, economic renewal and sustainability; enhance property values; attract new business; increase tourism; and curb employee absenteeism; and WHEREAS, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks program, services and facilities; and WHEREAS, Ontario has proclaimed that June, which witnesses the greening of Ontario and serves as a significant gateway to family activities, be designated as Recreation and Parks Month, which will annually recognize and celebrate the benefits derived year round from quality public and private recreation and parks resources at the local, regional and provincial levels: NOW THEREFORE BE IT RESOLVED THAT, the Council of the Municipality of Clarington, in recognition of the benefits and values of Recreation and Parks, does hereby proclaim the month of June as Recreation and Parks Month. 1207 Clw:mgtnn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 2, 2008 Resolution #: Report #: CSD-015-0B File #: By-law #: Subject: COMMUNITY SERVICES DEPARTMENT STRATEGIC PLAN RECOMMENDATIONS It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT CSD-015-08 be received; and 2. THAT the Community Services Department Strategic Plan (Attachment #1) be adopted in principal. SUbm~.tt by: f~ ~ -Joseph P. Caruana Director of Community Services Reviewed by: () ~ -.:- ~ Franklin Wu Chief Administrative Officer JPC/sm/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 1208 REPORT NO.: CSD-015-08 PAGE 2 1.0 BACKGROUND 1.1 The Municipality of Clarington has experienced rapid and considerable population growth in recent years. The provision of appropriate and sufficient recreation infrastructure, programs and services required to meet this growth must occur in a planned way. 1.2 The consulting firm of Monteith Brown Planning Consultants was engaged for the development of a Strategic Plan for the Community Services Department. The primary purpose of the plan is to provide a long-range comprehensive and fiscally responsible strategy for the provision of future facilities, programs and services. 1.3 Once approved in principle, the plan will act as a guiding document and form the basis for future service level recommendations as well as capital and operating budget submissions. Staff will bring reports forward at the appropriate time to the General Purpose and Administration Committee for approval as initiatives in the plan are progressed. 2.0 DISCUSSION 2.1 The development of the Strategic Plan was a comprehensive process taking over 18 months to complete. The plan is augmented by a series of documents including the Facility Assessments: Darlington Sports Centre & Clarington Fitness Centre, the Planning Context Report, and various other related papers which are considered background documents and will be available upon request. 2.2 The Strategic Plan has been developed in consultation with the public, stakeholders, and departmental staff. The consulting team has synthesized the input obtained and created a strategic planning document which considers expressed needs along with other important inputs. Trends, best practices, future demographics, assessed needs and projected future demands for facilities and services were some of the other considerations factored into the recommendations. 2.3 A Community Services staff team worked with the consultants to ensure the planning process was comprehensive and that the recommendations are practical, achievable, affordable and measurable. That being said, the capacity to implement this plan in its entirety and in the time frames recommended will depend on a number of factors including the approval of the required capital and operating budget requests and available human resources. 2.4 The Strategic Plan identifies seven guiding principles, 32 goal statements and 86 recommended action steps that have been phased over the 8 -10 year life of the plan. 1209 REPORT NO.: CSD-015-08 PAGE 3 2.5 Facility recommendations include additional facility space in areas such as ice and gymnasia as well as where opportunities arise, to provide dedicated space within larger multi-purpose centres for the needs of older adults and youth. In addition, the Facility Assessments Report makes specific recommendations for the Darlington Sports Centre and the Clarington Fitness Centre. 2.6 Policy recommendations guide the way we might do business in the future and service delivery priorities suggest program focus areas such as the needs of youth, adults and older adults. In addition, a continued emphasis on the importance of physical activity and increased "active living" initiatives are recommended throughout the plan. 2.7 Finally, the plan supports the continued development of effective and appropriate partnerships with organizations like the Clarington Older Adults Association and the Clarington Youth Advisory Committee. 3.0 COMMUNICATION ISSUES 3.1 Once adopted, the consultants and staff will be hosting an open house with a presentation, question and answer period for individuals and community groups who provided feedback and information for the development of this plan. 3.2 A copy of the Community Services Strategic Plan will be available on the Municipal website and staff will report annually to Council on our achievements. Attachment # 1 - Community Services Department Strategic Plan Attachment # 2 - Facility Assessments: Darlington Sports Centre & Clarington Fitness Centre 1210 Cl!Jlmgron REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 2, 2008 Report #: CLD-018-08 File #: By-law #: Subject: ANIMAL SERVICES QUARTERLY REPORT - JANUARY TO MARCH, 2008 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-018-08 be received; and 2. THAT a copy of Report CLD-018-08 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. Submitted by: 0~-==. tJk Reviewed by: Franklin Wu, Chief Administrative Officer PLB*cag CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1301 REPORT NO.: CLD-018-08 PAGE 2 BACKGROUND AND COMMENT Animal Services activities will be reported to Council on a quarterly basis. The attachments to this report summarize the activities and revenues pertaining to Animal Services for the months January to March 2008. Please be reminded that in 2007 the Animal Services Division deployed a new database system, Shelterbuddy, which is relied on by our Animal Services staff to mange the following: licensing data, call dispatch tracking, impounds, adoptions, redemptions, dispositions, in-shelter care, and trap rentals. As a result of improved record management our reporting capabilities are also improved. Attached to this report are several summary reports generated through Shelterbuddy which staff believe best reflect the Animal Services activities during this reporting period. Attachments 1. Shelter Statistics - Incoming (Including Transfers) 2. Shelter Statistics - Outgoing By Animal Type 3. Dispatch Summary 4. Total Revenues by G/L Code 5. Total Length of Stay 6. Shelter Statistics - Identification Caparison 7. Quarterly Statistics for the same period in 2007 Interested parties to be advised of Council's decision: Ms. Liz White, Animal Alliance of Canada Animal Advisory Committee 1302 Shelter Statistics - Incoming (Including Transfers) Report Generated: Thursday, May 22,200810:16:36 AM Search Criteria Region: Animal Type: Jurisdiction: All All Date Range: Clarington 1-Jan-2008 To 31-Mar-2008 )> -Ia (') m en ~en 0 :;or: :;0 ...ro )> Co lU ... ro- ll) it:::; en 0 :::l!:!. -I ::::I ..0:::; ~ ~ :3 .... -o!E. ...... ...... ~(J) 0 :3 c llJ <1l ::J C ... :::; llJ ..... -0 ro ::::; ::::; ro ..... ..... ...... ll) ro:::; !!:.. !!:.. 0 I/) III ::::; -'ll) '< g...... (fI ~..... ... ... ro C ..... -. :I;:::;: ::J llJ ..... ro c. ... Dog 15 1 1 0 0 15 0 0 32 Puppy 0 0 1 0 0 0 0 0 1 Cat 4 0 1 3 2 61 0 0 71 Kitten 3 0 1 0 13 6 0 0 23 Rabbit 0 0 0 0 0 1 0 0 1 Total 22 1 4 3 15 83 0 0 128 1303 Shelter Statistics - Outgoing By Animal Type For Date: 1/1/2008 To 3/31/2008 Status Dog Puppy Cat Kitten Total Adopted 8 2 21 1 32 Adopted Altered 1 0 10 0 11 Adopted Offsite 0 0 1 0 1 Adopted Offsite(Altered) 0 0 15 0 15 Adopted Unaltered 1 0 0 1 2 DOA 1 0 4 0 5 Euthanized 2 0 3 0 5 Euthanized By Offsite Vet 0 0 9 0 9 Reclaimed 22 0 2 0 24 Released 1 0 0 0 1 Stolen 1 0 0 0 1 Unassisted Death 0 0 0 1 1 Other 0 0 0 0 0 Total 37 2 65 3 107 Report Generated: Thursday, May 22, 200810:15:14 AM 1304 Dispatch Summary Report Generated: Date Range: Region: Humane Officer Region: Agency: Jurisdiction: May 22,2008 Jan 1, 2008 - Mar 31, 2008 All All All All Issue Type Total For Reporting period Animal Control 90 cruelty Complaint 2 General Dispatch 18 Routine Inspection 8 Total 118 Animal Control Issues - outcome Summary outcome Type Total For Reporting period Warning Issued 17 Animal Picked up 26 Finalized 12 Finalized, Warning Issued 9 Animal Not Found 11 Animal Returned to Owner 7 Animal Returned to Owner, 1 Warning Issued Animal Picked Up, Animal 1 Returned to owner, Warning Issued Animal Picked up, Warning 1 Issued Charges Laid 2 Other 3 Total 90 1305 Total By G/L Code Date Range: 1/1/2008 To 3/31/2008 Report generated Wednesday, May 21,2008 Region: ALL Income Category Description Number Amount - 0 $0.00 100-19-190-30705-6400 - Animal Service 31 $1,608.89 Impound/Surrender Fee 100-19-190-35525-6500 - 203 $4,975.50 Dog/Cat Licences 100-00-000-02033-2003 - GST 34 $141.13 100-00-000-02034-2003 - PST 34 $225.94 100-19-190-30710-6400 - Sale 59 $5,557.93 of Animals Total Number Of Receipts: Total Value Of Receipts: 361 $12,509.39 1306 Total Length of Stay Date From: Date To: 1-Jan-2008 31-Mar-200823:59:59.998 Region: Clarington Age (Years): to Included Statuses: All Animal Number of Animals Number of Days Average Cat 66 2821 42 Dog 31 383 12 Kitten 2 11 5 Total 99 3215 Page 1 of 1 1307 Animal Type Cat Dog Kitten Rabbit Shelter Statistics - Identification Comparison Date Generated: Date Range: region: Stray (With 10) Stray (No 10) 2 13 o o May 21 2008 Jan 1 2008 To Mar 31 2008 Total 75 23 19 1 77 36 19 1 1308 2007 Statistics for the Period January - March 2007 Provided for comparison purposes CLERK'S DEPARTMENT ANIMAL SERVICES DIVISION A. ACTIVITES This Quarter PICKED UP - WILDLIFE 9 DOGS CATS PICKED UP 18 37 BROUGHT IN 23 47 RETRIEVED BY OWNERS 24 5 SOLD TO RESIDENTS 15 61 SOLD TO RESEARCH 0 0 EUTHANISED 0 5 DEAD ON ARRIVAL 2 13 QUARANTINE 0 6 WRITTEN WARNINGS 40 OTR, POA, SUMMONS 7 CONVICTIONS 3 CALL-OUTS AFTER 7 HOURS OVER-TIME HOURS 21 B. REVENUES DOGS & CATS RELEASED $145 $60 LICENSES $8,214 $1 ,246 SOLD TO RESEARCH 0 0 SOLD TO RESIDENTS $1,020 $3,105 DOGS & CATS REDEEMED $590 $50 SUB-TOTAL $9,969 $4,461 TRAP RENTAL TOTAL REVENUE $180 $14,610 Euthanized 2007 Dogs - 0 Cats - 5, 3 sick 2 feral 1309 CI&inglOn REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 2, 2008 Report #: CLD-019-08 File #: By-law #: Subject: APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICERS (SUMMER) RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-019-08 be received; 2. THAT the by-laws attached to Report CLD-019-08 to appoint Municipal Law Enforcement Officers be forwarded to Council for approval; and 3. THAT Ritchie Jacob and Aaron Coutu be advised of Council's actions. Submitted by: U~-S{~ Reviewed by: Franklin Wu, Chief Administrative Officer PLB*LC*kb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1310 REPORT NO.:CLD-019-08 BACKGROUND AND COMMENT The Municipal Law Enforcement Division has hired two students to work as enforcement officers for the summer months primarily on complaints of long grass and weeds as well as West Nile concerns for standing water. Both are currently enrolled in full-time post secondary courses in the field of law enforcement. These students are currently training in an in-service training course organized by the Manager of Municipal Law Enforcement to familiarize them with municipal procedures and the by-laws that they will be responsible for. They will commence their Enforcement duties on June 3rd, 2008. In order to be able to perform their duties they need to be appointed as Municipal Law Enforcement Officers for the Municipality of Clarington. Accordingly, it is recommended that the attached by-laws be forwarded to Council for passage. ATTACHMENT: 1 By-laws to Appoint Aaron Coutu and Ritchie Jacob as Municipal Law Enforcement Officers Interested parties to be advised of Council's decision: Mr. Aaron Coutu Mr. Ritchie Jacob 1311 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008- Being a By-law to appoint a Municipal Law Enforcement Officer WHEREAS the Police Services Act R.S.O. 1990, c. 10, Section 15 (1), authorizes a Council of any Municipality to appoint one or more Municipal Law Enforcement Officers, who shall be Peace Officers for the purpose of enforcing the By-laws of the Municipality; and WHEREAS it is desirable to appoint Aaron COUTU as a Municipal Law Enforcement Officer by By-law for the purpose of enforcing the By-laws of the Municipality of Clarington as amended; NOW, THEREFORE, the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT Aaron COUTU is hereby appointed as a Municipal Law Enforcement Officer for the Municipality of Clarington. 2. THA T Aaron COUTU's appointment as a Municipal Law Enforcement Officer shall remain in effect for the duration of his term of employment with the Municipality of Clarington. BY-LAW read a first time this 2nd day of June 2008. BY-LAW read a second time this 2nd day of June 2008. BY-LAW read a third time and finally passed this 2nd day of June 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1312 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008- Being a By-law to appoint a Municipal Law Enforcement Officer WHEREAS the Police Services Act R.S.O. 1990, c. 10, Section 15 (1), authorizes a Council of any Municipality to appoint one or more Municipal Law Enforcement Officers, who shall be Peace Officers for the purpose of enforcing the By-laws of the Municipality; and WHEREAS it is desirable to appoint Ritchie JACOB as a Municipal Law Enforcement Officer by By-law for the purpose of enforcing the By-laws of the Municipality of Clarington as amended; NOW, THEREFORE, the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT Ritchie JACOB is hereby appointed as a Municipal Law Enforcement Officer for the Municipality of Clarington. 2. THAT Ritchie JACOB's appointment as a Municipal Law Enforcement Officer shall remain in effect for the duration of his term of employment with the Municipality of Clarington. BY-LAW read a first time this 2nd day of June 2008. BY-LAW read a second time this 2nd day of June 2008. BY-LAW read a third time and finally passed this 2nd day of June 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1313 CJ~glOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Report #: Monday, June 2nd, 2008 COD-029-08 File # By-law # Subject: TENDER CL2008-5, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT- HV AC SERVICES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-029-08 be received; 2. THAT Cynergy Mechanical Limited, Etobicoke, Ontario, with a total estimated bid price of $128,229.15 (excluding G.S.T.), being the second lowest responsible bidder meeting all terms, conditions and specifications of the Tender CL2008-5, be awarded the contract to provide Mechanical Equipment Maintenance for HVAC Services, as required by the Municipality of Clarington Operations Department and Community Services Department; 3. THAT pending satisfactory pricing and service the contract be extended for a second and third year; and 4. THAT the funds expended be drawn from the Department of Operations and Department of Community Service rious operating accounts. Submitted by: ~-c~ Reviewed by: Franklin Wu, Chief Administrative Officer ~~ ~01 Fre atH, , RRFA, ~irector of 0 erati - ~'- ..........Jo ph P. Caruana, Director of Community Services MM\JDB\BH - confidential attachment CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-41691401 . REPORT NO.: COD-029-08 PAGE 2 BACKGROUND AND COMMENT Tender specifications were advertised in local papers, as well as electronically. Subsequently, fifteen tenders were received and tabulated as per Schedule "A" attached. Upon review of the bids, A.C.E. Services Heating & Conditioning, Ajax, Ontario was the lowest bidder but are not recommended for award of contract due to past experience and the supplier's current staffing levels as outlined in the confidential attachment. As per the Standard Term and Conditions, Section 5 Proof of Ability states, "The bidder may be required to show, in terms of experience and facilities, evidence of its ability, as well as that of any proposed subcontractor, to perform the work by the specified delivery date." Staff have determined that in order to service the contract a minimum of six journeymen are required. As per By-Law 2006-127, Section 29 Absolute Right, "Notwithstanding the provisions of this By- law except as may be otherwise provided in a Request for Tender, the Corporation shall have absolute discretion in the awarding of contracts and retains the right to reject any or all Tenders." The next responsive bidder was Cynergy Mechanical Limited Etobicoke, Ontario. Cynergy Mechanical Limited has fourteen years experience and has ten journeymen on staff with several located locally (Le., Port Hope, Oshawa and Brooklin). Staff from Operations, Community Services and Purchasing met with Cynergy Mechanical Limited and based on the interview process determined that Cynergy Mechanical Limited are capable of servicing the municipality's preventative maintenance and emergency call requirements. A review of the references provided by Cynergy with their tender was completed by staff and the results were positive and confirmed the contention that Cynergy Mechanical Limited was capable of performing under the terms of the contract. Therefore, it is recommended to proceed with an award to the second low bidder, Cynergy Mechanical Limited, Etobicoke, Ontario as they were compliant and the bid submitted met the tender specifications. After review and analysis of the bids by Purchasing, Operations and Community Services, it was mutually agreed that the bid from Cynergy Mechanical Limited, Etobicoke, Ontario be recommended for the provision of the mechanical equipment maintenance contract - HVAC Services. 1402 REPORT NO.: COD-029-08 PAGE 3 The Finance Director has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Operations and/or Director of Community Services. Attachments: Attachment 1 - Schedule "A", Bid Summary Attachment 2 - Schedule "B", Confidential Attachment 1403 Schedule "A" Bid Summary Tender CL2008-5 BIDDER TOTAL BID ESTIMATED TOTAL (Excluding GST 3 YEAR COST (Excluding GST) A.C.E. Services Heating & Air $127,534.45* $386,429.38* Conditioning Ajax, ON Cynergy Mechanical Ltd. $128,229.15* $392,432.49* Toronto, ON Mechanical Solutions $137,736.44* $413,209.32* Whitby, ON Tri-Air Systems $137,462.25* $424,882.07* Markham, ON Air Aid Mechanical $145,193.73* $460;772.30* Courtice, ON Ainsworth Inc. $149,129.15* $464,374.19* Toronto, ON Housing Services Inc. $156,316.60* $483.158.98* Toronto, ON Main Air Systems Inc. $173,336.60* $520,009.80* Mississauaa, ON S.I.G. Mechanical Services Ltd. $180,163.54* $556,867.49* Markham, ON K & M Certified Services $195,641.60* $587,757.23* Brampton, ON Versatech Mechanical Ltd. $204,978.92* $627,317.49* Toronto, ON Trans Air Mechanical Ltd. $204,103.44* $628,368.36* Oshawa, ON Shephard Mechanical $198,524.91* $646,198.58* Orono, ON Honeywell Limited $227,214.70* $702,297.92* Toronto, ON Pritchard Mechanical Inc. $228,990.70* $757,959.22* Port Hope, ON *revised to include the cost for preventative maintenance, emergency repairs, replacement parts 1404 CWilJgton REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 2, 2008 Report #: COD-030-08 File#_ By-law # Subject: NEWCASTLE FELLOWSHIP BAPTIST CHURCH - LETTER OF AGREEMENT - LEGAL RIGHT-OF-WAY - EXISTING DRIVEWAY Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-030-08 be received; 2. THAT the Letter of Agreement between the Newcastle Fellowship Baptist Church and the Municipality of Clarington granting the right-of-way of the existing driveway, in perpetuity, be approved subject the approval of the Newcastle Fellowship Baptist Church; and 3. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the Letter of Agreement with the Newcastle Fellowship Baptist Church be forw a to Council for approval. Submitted by: Reviewed by: " "--"", ~ ~ ( , '"-, --.;;~ Franklin Wu, Chief Administrative Officer David Crome, MCIP, RPP Director of Planning Services MM\\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1405 REPORT NO.: COD-030-08 PAGE 2 BACKGROUND AND COMMENT As part of the site development process for the Newcastle Branch Library an agreement was negotiated with the Newcastle Fellowship Baptist Church to provide a right-of-way, in perpetuity, over the existing driveway leading from King Avenue, bordering on the library property and running north to the church property. Use of this driveway is necessary to gain access to the library parking lot situated on the north side of the library. Included in the agreement is an understanding that the Municipality will repair, reasonable wear and tear excepted, the drive-way, including snow removal. A copy of the proposed Agreement for information is attached as Schedule liB". At the time of report preparation the representatives for the Church have not seen the proposed agreement. As a result some minor changes may be required to satisfy both parties. Consequently our recommendation is that the agreement be approved subject to the approval of both parties (Municipality and Church). Upon execution of the agreement and receipt of the required consent by the Church, the Municipality will prepare all documents and pay all costs including GST needed for the registration of the easement on title. Attachments: Attachment 1 - Schedule "A", By-law Attachment 2 - Schedule liB", Agreement 1406 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and Newcastle Fellowship Baptist Church, Newcastle, Ontario, agreement for the legal right-of-way of the existing driveway at the Newcastle Fellowship Baptist Church, 200 King Avenue, East, Newcastle, Ontario. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a letter of agreement between, Newcastle Fellowship Baptist Church, Newcastle, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2008. By-law read a third time and finally passed this day of ,2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1407 SCHEDULE "B" May 23, 2008 THIS AGREEMENT made as of this day of June, 2008 BETWEEN: NEWCASTLE FELLOWSHIP BAPTIST CHURCH (hereinafter called the "Church") OF THE FIRST PART - and - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (hereinafter called the "Municipality") OF THE SECOND PART WHEREAS: A. The Church is the owner in fee simple of the lands and premises located in the former Village of Newcastle which are more particularly described as Part Lot 27, Concession 2, former Township of Clarke (Newcastle) ("Church's Lands"), now in the Municipality of Clarington, Regional Municipality of Durham. They are shown as Parts 1 and 2 on Plan lOR-1857, subject to Instruments No. N118456 and N92281 assigned by D452044. B. Part 2 shown on Plan 10R-1857 is subject to a non-exclusive right-of-way reserved by the Grantor by Instrument No. Nl18456 and annexed to the lands and premises shown as Part 3 on Plan 10R-1857. C. The Municipality is the owner in fee simple of Part Lot 27, Concession 2, former Township of Clarke (Newcastle) as described in Instrument No. VN252, now in the Municipality of Clarington, Regional Municipality of Durham ("Municipality's Lands"). D. The Church has agreed to transfer to the Municipality for a nominal consideration an easement or right in the nature of an easement in perpetuity in Part 2 shown on Plan 1408 2 lOR-l857 ("Driveway") together with the rights and subject to the duties set out below, with the intent that the benefit of them be annexed to the Municipality's Lands and the burden of them be annexed to the Church's Lands. E. The parties have agreed that the easement or right in the nature of an easement will permit the non-exclusive use of the Driveway for access by pedestrians and vehicles to and from King Street East, Newcastle to the Newcastle Public Library Building, parking area and park located on the Municipality's Lands. F. The Mayor and the Municipal Clerk were authorized to execute this Agreement on behalf of the Municipality by By-law No. 2008-_ passed by the Municipality's Council at its meeting on June , 2008. NOW THEREFORE in consideration of the premises herein contained and the sum of TWO DOLLARS ($2.00) and other good and valuable consideration (the receipt whereof by each of the parties is hereby acknowledged) the parties covenant and agree with each other as follows: 1. (a) The Church shall transfer to the Municipality for a consideration of Two ($2.00 ) Dollars (the receipt of which is acknowledged by the Church) a non-exclusive easement or right in the nature of an easement in perpetuity in, along, on and over the land shown as Part 2 on Plan lOR-l875 for use by the Municipality, its contractors, employees, invitees, licencees and members of the public as pedestrians, operators of or passengers in motor vehicles, including without limitation, emergency vehicles, in order to have ingress to and egress from King Street East, Newcastle, to the Newcastle Public Library Building, including its loading facilities, parking area, and the Municipality's park located or to be located on the Municipality's Lands, together with the right to post on Part 2 on Plan lOR-l875 one or more directional and/or emergency route "No Parking" signs as considered appropriate by the Municipality. (b) Forthwith after the execution of this Agreement, the Church shall deliver to the Municipality the transfer of easement or right in the nature of an easement provided for in paragraph 2(a), together with the necessary authorization to allow it to be registered on title. The Church consents to the registration of the said easement or right in the nature of an easement on the title to Part 2 on Plan lOR-l875. The Municipality shall prepare all necessary documents and pay all costs and GST incurred by the Municipality in registering the easement or right in the nature of an easement on the title to the said Part 2, including reasonable legal fees incurred by the Church in connection therewith. 2. If the Driveway and/or its entrance to and from King Street East are damaged during the construction of the Newcastle Public Library Building, the 1409 3 Municipality, at its cost, shall reconstruct it or them as soon as is reasonably practicable and in any event no later than the date of the completion of construction of the Newcastle Public Library Building, provided that the Municipality, at its cost, will promptly make temporary repairs to the Driveway and/or entrance to King Street East if it or they are damaged during the said construction so that safe access to and from King Street East is maintained to the Church's Lands for pedestrians and vehicular traffic. 3. The Municipality, at its cost, shall keep in repair, reasonable wear and tear excepted, the Driveway including the said entrance to King Street East and maintain the same, including without limitation, the clearance of snow, to a reasonable standard for the full length of the Driveway, throughout the duration of the easement or right in the nature of an easement transferred to the Municipality pursuant to this Agreement. 4. The Municipality shall provide without cost to the Church a location on the lands owned by the Municipality adjacent to the Driveway for a sign identifying the Church, provided that the size, construction and location of the sign shall be at the discretion of the Municipality, and the cost of the construction and installation of the sign is the exclusive responsibility of the Church. 5. The Municipality, at its cost, shall erect at least one sign which identifies the Church's parking lot as private property and which direct library and park pedestrians and vehicular traffic to the parking area on the Municipality's Lands. For clarity, the number, construction and location of the signs shall be at the discretion of the Municipality. 6. (a) Each party to this Agreement shall be responsible for defending and/or paying any claims and demands made against such party which may arise out of the use of the Driveway pursuant to in the case of the Church, its ownership of the Driveway, and in the case of the Municipality, by the exercise of the rights it has pursuant to the easement or right in the nature of an easement transferred to it by the Church. If a claim is made against one party for which the other party is responsible under this paragraph 6(a), the responsible party shall indemnify and save harmless the other party from all such claims or demands made against it including expenditures made by it in connection with any action brought against it, together with, without limitation, costs incurred by it in the defence of such action and/or the satisfaction of any order of the Court, including the payment of legal expenses that may be awarded by the Court to the claimant against it. If such a claim or demand is made or action is brought against either party, it shall promptly give written notice of the same to the other party. (b) The Municipality shall obtain and maintain comprehensive liability and property damage insurance in amounts and in a form and with an insurer 1410 4 acceptable to the Municipality's Director of Finance for loss suffered as a result of the use of the Driveway by the Municipality, its contractors, employees, invitees, licencees and members of the public pursuant to the easement or right in the nature of an easement referred to in paragraph lea), for its duration. 7. If any notice or other document is required to be or may be given by the Municipality or by any official of the Municipality to the Church, or by the Church to the Municipality, such notice shall be mailed by first class prepaid post, mailed by first class registered prepaid post, or delivered to: The Church: Newcastle Fellowship Baptist Church 200 King Street East Newcastle, ON LIB lH5 c/o Bruce Kovack OR, The Municipality: The Municipality of Clarington 40 Temperance Street Bowmanville, ON LlC 3A6 Attention: Purchasing Manager Fax: 905-623-3330 or such other telefax number or address of which any party has notified the other parties in writing. Any such notice if mailed by first class prepaid post or delivered shall be deemed good and sufficient notice under the terms of this Agreement on the day on which it is received, if it is delivered prior to 4:30 p.m. on any business day (excluding Saturdays, Sundays and statutory holidays) otherwise such notice shall be deemed to be received on the next following business day (excluding Saturdays, Sundays and statutory holidays) after the day on which in fact it was delivered. If such notice is mailed by first class prepaid registered mail, it shall be deemed to have been received on the third business day (excluding Saturdays, Sundays and statutory holidays) following the day on which it is mailed. Notwithstanding the foregoing, in the event that it may be reasonably anticipated that due to Force Majeure any notice will not be received within the time limit set out above, then such notice shall be sent by an alternate means of transportation which may reasonably be anticipated will cause the notice to be received reasonably expeditiously by the addressee. 8. This Agreement shall enure to the benefit of and bind the parties hereto and their respective successors and assigns 9. Time shall be of the essence of this Agreement. 1411 5 IN WITNESS WHEREOF each of the parties hereto has affixed its corporate seal by the hands of its proper officers on the date inscribed on the first page of this Agreement. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk We have authority to bind the Corporation NEWCASTLE FELLOWSHIP BAPTIST CHURCH Per: Bruce Kovack, Chairman of the Board I have authority to bind the Corporation. 1412 ClYlpn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, June 2nd, 2008 Report #: COD-032-08 File#_ By-law # Subject: TENDER CL2008-19, SUPPLY AND HAULING GRANULAR MATERIAL Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-032-08 be received; 2. THAT Robert E. Young Construction Limited, Peterborough, Ontario, with a total bid price of $241,322.85 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2008-19, be awarded the contract for the Supply and Hauling of Granular Material; and 3. THAT the funds expended be drawn from the Department of Operations, various 2008 Operations Road intenance and Construction budget. Submitted by: Reviewed by: ~- Franklin Wu, Chief Administrative Officer v arie Marano, H.B.Sc., C.M.O., Director of Corporate Services C(~~ q).-\, Nancy Taylor, B.B.A., C.A., {t Director of in c Fred 0 DMR, RRFA, Director of Operations MM\JDB\BH CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1413 REPORT NO.: COD-032-08 PAGE 2 BACKGROUND AND COMMENT Tenders were publicly advertised and called for the Supply and Hauling of Granular Material as required by the Operations Department. Subsequently, four tenders were received and tabulated as per SChedule "A" attached. The total funds required for Tender CL2008-19, Supply and Hauling of Granular Material are included in the Operations Department 2008 Operations Road Maintenance and Construction accounts. The account numbers are outlined in the recommendation letter from Totten Sims Hubicki Associates. For the information of Council, the average of the unit prices per tonne represent an approximate 6.65% increase over those bid for 2007. The references for Robert E. Young Construction Limited have been contacted and are satisfactory . After review and analysis of the bids by Purchasing, Operations and Totten Sims Hubicki Associates, it was mutually agreed that the bid from, Robert E. Young Construction Limited, Peterborough, Ontario be recommended for the contract for the Supply and Hauling of Granular Material. The Finance Director has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Operations. Attachments: Attachment 1 - Schedule "A", Bid Summary Attachment 2 - Schedule "B", Recommendation Letter from Totten Sims Hubicki Associates 1414 REPORT NO.: COD-032-08 PAGE 3 Schedule "A" Bid Summary Tender CL2008-19 BIDDER TOTAL BID (Excluding GST) Robert E. Young Construction Ltd Peterborough, ON $241,322.85 C.D.R. Young's Aggregates Inc. Pontypool, ON $241,711.55 Westone Aggregate Inc. Omemee, ON $249,806.07 Lafarge Canada Inc. Stouffville, ON $275,397.35 1415 REPORT NO.: COD-032-08 Schedule "B" PAGE 4 Recommendation Letter from Totten Sims Hubicki Associates Tender CL2008-19 1416 II lilt SCHEDULE "B" Totten Sims Hubicki Associates 300 Water Street Whitby, Ontario, Canada L 1 N 9J2 (905) 668-9363 Fax: (905) 668-0221 E-mail: tsh@tsh.ca www.tsh.ca engineers architects planners May 13,2008 Mr. Larry Postill, Supervisor Operations Department Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1 C 3A6 Dear Sir: Re: Supply and Hauling Granular Material Tender No. CL2008-19, Municipality of Cia ring ton TSH Project No. 42-65106 Bids for the Municipality ofClarington Tender No. CL2008-19, were received and opened on Tuesday, April 29th, 2008. The following is a summary of the four (4) tenders received: BIDDER TOTAL BID (Excludin2 GST) Robert E. Young Construction Ltd Peterborough, ON $241,322.85 C.D.R. Young's Aggregates Inc. $241,711.55 Pontypool, ON Westone Aggregate Inc. Omemee, ON $249,806.07 Lafarge Canada Inc. Stouffville, ON $275,397.35 We examined the three (3) lowest tender submissions and found the two lowest tenders to be arithmetically correct and complete, complying with the general tendering requirements. The third low bid did not include PST in the unit rates as required by the tender, and instead applied the PST in the amount shown as the pre-GST sub-total. Further, we analyzed unit prices tendered by the three (3) low tenderers and found the unit prices bid to be reasonable without evidence of unbalancing of the tender bids. 1417 ..- Municipality of Clarington Mr. Larry Postill, Supervisor May 13.2008 SCHEDULE "B" 2. Funds for this project will be supplied from a number of accounts. The breakdown is as follows: _ ---..-. -_..._-_.~----,. ACCOUNTNAME & NUMBERu BUDGET RATE! TONNES TOTAL TONNE COST Culvert 100-36-380-10205-7112 $40,000 $11.25 1,300 $14,625 Entrance Culverts 100-36-380-10225-7112 $23,000 $ I 1.25 1,000 $11,250 Sidewalk Mtce. 100-36-380-10733-7112 $40,000 $11.25 200 $ 2,250 Guide Rail 100-36-384-10310-7112 $ 8,000 $ I 1.25 200 $ 2,250 Ditch/Shoulder Mtce 100-36-380-10240-7112 $26.000 $11.25 ~ $ 1.688 SUB-TOTAL $137,000 2,850 $32,063 Gravel Resurfacing 100-36-382-10280-7112 $210,000 $209.259.85 TOTAL $241,322.85 We recommend acceptance of the low tender and award of a contract to Robert E. Young Construction Ltd, Peterborough, in the amount of$241,322.85 exclusive of GST. Please advise if you require additional information to supplement the above. Should you require any additional information, please do not hesitate to contact the undersigned. Yours very truly, cJ IBR pc: Mr. Jerry Barber, CPPO, Municipality of Clarington C:\Documenls and SettingsldhoathlMy Documenls\IBR\CL2008-19 Tender Rcpon May 9th 2008.doc 1418 ClM..n REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 2, 2008 Report #: COD-034-08 File#_ By-law # . Subject: CL2008-12, Mearns Avenue & Concession Road 3 Reconstruction Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-034-08 be received; 2. THAT Cobourg Development Services, Cobourg, Ontario with a total bid in the amount of $1,863,233.74 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of tender CL2008-12, be awarded the contract for the Mearns Avenue and Concession Road 3 Reconstruction as required by the Engineering Department; 3. THAT funds required in the amount of $2,320,000.00 (which includes $1,863,233.74 tendering, consulting and contingencies and less the Region of Durham portion) be drawn from Engineering 2008 and 2007 Capital Accounts # 110-32-330-83208-7401 Mearns Avenue in the amount of $1 ,460,000.00 and # 110-32-330-83319-7401 Concession Road 3 in the amount of $860,000.00; 4. THAT the tender award be subject to the approval of the Regional Municipality of Durham for their portion of the work; and 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necess~ry agreement be approved. Submitted by: Reviewed by: ~~.~~ ranklin Wu, Chief Administrative Officer MM\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1419 REPORT NO.: COD-034-08 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Mearns Avenue and . Concession Road 3 Reconstruction, as required by the Engineering Department. Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per the letter from Totten Sims Hubicki Associates Schedule liB" attached. The total project cost for Mearns Avenue and Concession Road 3 Reconstruction is $2,320,000.00 ($1,460,000.00 and $860,000.0 respectively) including project administration and contingencies. This amount is within the 2008 and 2007 approved budget for the projects. A portion of the work included in this tender is for the works for the Region of Durham for which they will be invoiced accordingly. It is therefore recommended that the contract award be subject to the approval of the Region of Durham. The low bidder has previously performed satisfactory work for the Municipality of Clarington. The Director of Finance has reviewed the funding requirements and concurs. with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Cobourg Development Services, Cobourg, Ontarioi be recommended for the contract for the Mearns Avenue and Concession Road 3 Reconstruction. Attachments: Attachment 1 - Schedule "A", By-law Attachment 1 - Schedule liB", Letter from Totten Sims Hubicki 1420 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Cobourg Development Services, Cobourg, Ontario for the Mearns Avenue and Concession Road 3 Reconstruction. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOllOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Cobourg Development Services, Cobourg, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2008. By-law read a third time and finally passed this day of ,2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1421 II VII SCHEDULE "B" engineers architects planners Totten Sims Hubicki Associates 513 Division Street, Cobourg, Ontario, Canada K9A 5G6 (905) 372-2121 Fax: (905) 372-3621 E-mail: cobourg@tsh.ca www.tsh.ca May 22, 2008 Mr. A.S. Cannella, C.E.T. Director of Engineering Services Corporation of the Municipality ofClarington 40 Temperance Street BOWMANVILLE, Ontario. LlC 3A6 DeaI'fvlr. Cannclla: Re: Contract No. CL2008-12, Mearns Avenue & Concession Road 3 Reconstruction, Bowmanville, Municipality of Clarington TSH Project No. 12-29737 Tenders for the above project were opened at the Municipal offices on Wednesday May 7, 2008 at 2:15:00 PM. The bids received excluding GST are summarized as follows: ~~-.;:o~~ W~.~~!I!"';"'~:.~~~~~i~ f,:!".:"'".-"-j..,. ~ .,>. l. . ' . . "~"3~" '1",~~,,~ifr~~ ~f~f.~~;~~~? >:~hh::. '.:,:;' ~f:f:lt"'::::'c~,~~:"i'~L?-;, ::';. :',~~': ':f'::f~'~~:~i.*~jBijjj /t"'.-. "rt., ,<ii",,,,:::'< ~~'.'.;.' . . <<<", ". ;""".~.&" ":';.-,-, ."..-....'-""'. ,- '1;I'f"" ."~~l::'t!.,,.. ~ _-41""" ~ BoO. ._ :j.O, ""~ (:,.~- ~_ ~ '....... ~.....!-._.. ,_-, _. ~"'L::....... .12;.4l;Q:-=-~. "'....._ Cobourg Development Services, Cobourg, ON 1,863,233.74 * Miwel Construction Ltd., Richmond Hill, ON 1,890,006.19 Hard-Co Construction Ltd., Whitby, ON 1,930,980.00 * Ron Robinson Ltd., Bowmanville, ON 1,989.144.46 Montgomery MacEwen Contracting, Goodwood, ON 1,989,525.03 * Boyle Excavating Limited, Bowmanville, ON 2,006,764.50 * Elirpa Construction & MaterialsLimited, Pickering, ON 2,147,640.86 * * Extension Error TSH has reviewed all bids accepted by the Clarington Purchasing department and have confirmed the bid values noted above. Cobourg Development Services completed the Mill Street Watermain Realignment project tendered by the Municipality of Clarington and administered by TSH, under Contract No. CL2005- 47. The contract was completed in a satisfactory manner. As required by Clarington purchasing policy we have checked reference~ for the low bidder. Cobourg Development Services have recently completed projects for the Region of Durham, Prince Edward County and City of Belleville. All references contacted assessed Cobourg Development Services performance to be satisfactory. Estimated project costs based on Cobourg Development Services low bid are shown on the attached Cost Apportionment. The Municipality ofClarington's share of the project is projected to be below budgeted amounts. 1422 Mr. A. S. Cannella C.E.T. May 22, 2007 SCHEDULE" B" 2 We recommend that the tender in the amount of$I,863,233.74 (exclusive ofG.S.T.) be awarded to Cobourg Development Services of Cobourg, Ontario. The award should be conditional on similar approval being received from the Regional Municipality of Durham as a portion of this contract is for the installation of Regional services. Deposit cheques or bid bonds shall be retained for the low and second low bids until the contract has been executed. Should you require any further information, please contact the undersigned. Yours truly, /./.~I1L /fJ" // .' / ' . //7A!~ i I.' ~ ~- I /. i/ William McCrae, P. Eng. Senior Project Engineer WMc/ym P:\Dept12\l2.29689\Corresp\award leller,doc Encis. pc: Mr. Bruno Bianco, P.Eng., Municipality ofClarington / / '. ~ '''---~ IIH 1423 ~ ~ III E ~ o Eal II - €~ :l- eu "'s 011I C C .2S 2'. g:o: C.., 0'1:1 - II 010 .eo: II C - 0 u_ ... III 011I l:'3 = ~ l!.u ~1lI C . :l :l ::I C . ~ III E III . ::I co,.. 8f:'! NO> "1'1 f::IN >>- ~'ll: i II. :J: l/J ~ II i E E o (.) E III II oil II ~ t C CU :I _ II 0 C III C C; "0 i ~ ~ Ii J ~ II:: c 0- o <'l0 =~<'l~ IIII~CD U 0 _ clSD:;!<'l 0(,) -la Q c 'I: II U '0 iii l/J C C 0 U a c 0 'I: '0 U III Q) 8 III III III ... c .! 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"""N....OCO N"Nl"i" ... ... ... co o o III ::: 8 c:= s: .2~ <i. 1i< :> J:: E I ~,g !5 ~ E i 0 'C CD (.)ll 4( '5l Q) 13ac IS ~ 861: ~ (.) 5 1S l:; .. 0 .~ c: ~ E .,,.. ~~!lli~'adl~ : "1:"'; .tiel) I:~S:J:>1Il011 E! -;l/J l!:l: "fi Jl ~ (.) 'Ii II. l.s <!i 8; J!l1ii~ ~~:~~!~ oIl13ll~~3 o.nu~~i~ ga~~ 111ii;=III"1:'2Q) "Cfo 'O"'Q-S II II. ... '7 ~ :S ~ Ij ~ 8 ~~.! .g.gIS~'g~ ~~5 UlUl(')~1Il0~ SCHEDULE "B" 1424 Clw:.pn REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY, JUNE 2,2008 Resolution #: Report #: FND-012-08 File #: By-law #: Subject: DEVELOPMENT CHARGES AMENDMENT STUDY AND BY-LAW 2008 Recommendations: It is respectfully recommended the General Purpose and Administration Committee recommend to Council the following: 1. THAT the Development Charges Amendment Study, May 2008, prepared by Hemson Consulting Ltd. be approved; 2. THAT the Development Charges quantum for Residential charges be approved as follows, effective July 1, 2008, subject to annual indexing: Residential Single and Semi Townhouse and Row Large Apartment Small Apartment $15,102 $13,153 $10,377 $ 6,577 3. THAT the Development Charge quantum for both Non-Residential - Industrial and Non-Residential - Excluding Industrial charges be phased-in for all units, as follows: Non-Residential - Industrial July 1, 2008 $26.98 (per sq. m.) July 1, 2009 $31.14 July 1, 2010 $35.29 Non-Residential - Excluding July 1, 2008 $52.36 Industrial (per sq. m.) July 1, 2009 $63.18 1501 REPORT FND-012-08 PAGE 2 4. THAT Council in approving the Amendment Study expresses its intent to ensure that the increase in the need for services attributable to the anticipated development will be met and that any future excess capacity identified in the Study will be paid for by development charges or other suitable charges to protect the public interest; 5. THAT Council has reviewed the changes made to the draft By-Law and after having considered the changes, Council determined that there is not a need for an additional public meeting; 6. THAT for completed applications as determined by the Chief Building Official received on or before June 30, 2008, where the development charges will be paid by June 30, 2008, that the applicable development charges be calculated based on By-Law 2005-108, prior to the amendment proposed as attached to this report; 7 . THAT the attached By-Law (Attachment "A"), inclusive of any amendments made by Council at the meeting of June 9,2008, be recommended to Council for approval to amend By-Law 2005-108; and 8. THAT the Region of Durham and recorded interested parties be provided a copy of this report and be notified of Council's decision. Submitted by: ,-~-,..\ (, /In,,~ Reviewed b~_^/ ~- ' Franklin Wu, Chief Administrative Officer. NT /hjl 1502 REPORT FND-012-08 PAGE 3 BACKGROUND AND INFORMATION: 1.0 The 2005 Development Charges 1.1 On June 2ih, 2005, Council adopted the existing development charges with the approval of report FND-007-05 and the accompanying By-Law 2005-108. This By-Law, by statute expires after five years or June 30, 2010. 1.2 On March 31St, 2008, Report FND-007-08 pertaining to Fiscal Impact Analysis of New Development was approved. During the course of this study, it was determined that the Municipality's current development charges rates do not adequately fund the growth related costs eligible for recovery through development charges. Report FND-024-07 was approved December 10, 2007 to authorize an interim review and amendment to the 2005 Development Charges By-Law. 1.3 The legislation only allows calculation of a charge based on the historical average service level of the past 10 years. The legislation does not permit the use of development charges to increase the service levels in any category. If the allowable permitted calculated charge under the legislation is not used, the shortfall is transferred to the tax base and the historic average is eroded, such that in future less development charges can be recoverable. 2.0 The 2008 Development Charges Amendment Study 2.1 Staff from all Departments and the Library worked diligently, as a Steering Committee with Craig Binning of Hemson Consulting Ltd., to bring forward the amendment study May 2008. The result of the analysis was to produce a revised development charge that reflects the costs of services required to support the projected new development to 2014. The executive summary is attached (Attachment "B"), with the full study circulated under separate cover on May 15, 2008. 2.2 The amendment study introduction provides an overview of the areas of focus in this report. The focus of the study was limited to adjusting the development charge rates to reflect the increased cost of servicing growth in Clarington. 3.0 Non-Residential Charge 3.1 In reviewing the non-residential development charges within the lakeshore area municipalities of Durham Region, all lower tier municipalities have a commercial and industrial development charge. The Region of Durham is currently in process to update their rates and is proposing a two-year phasing to the full rate by July 1, 2010. 1503 REPORT FND-012-08 PAGE 4 3.2 The cities of Pickering and Oshawa both have a standard charge for all non- residential. Ajax and Whitby have separated industrial at a different rate than the other non-residential components. This is the approach previously undertaken in Clarington also. 3.3 Clarington's non-residential rate for Industrial is currently at $22.82 per square metre and the maximum permissible under the Amendment Study is $35.29 per square metre or a 55% increase. The value for all other non-residential is currently $44.54 per square metre moving to $63.18 per square metre or a 52% increase. 3.4 Council has expressed through the Corporate Strategic Business Plan, 2007- 2010, a clear initiative to promote and attract non-residential activities to Clarington. The Amendment Study, May 2008, is determined based on the substantially increased costs for providing the capital program required to accommodate growth. However, due to the significant effect this may have on Council's priority to attract the non-residential sector, it is proposed that a phasing mechanism be employed. 3.5 Due to the greater price/cost sensitivity surrounding attracting industrial growth as compared to other non-residential (Le. commercial and institutional), a different phasing mechanism is recommended. It is recommended that the industrial component be phased into the full rates over three increments whereby the full charge would be effective July 1,2010. For other non- residential development, the full charge would be effective by July 1, 2009. This is reflected in Schedule 2 to the proposed By-Law. 4.0 Residential Charge 4.1 The residential charge being recommended is an increase of 52% over the current charge. 5.0 Tax Impact 5.1 The existing taxpayer picks up any shortfall for the cost of growth related services which is not collected through the development charge. The Amendment Study has fully documented the shares of the capital program that will not be funded from development charges. This will be addressed through the annual budget process as projects come forward. 6.0 Meeting with Developers 6.1 Staff and the Municipality's consultant met with the development community on May 22nd to provide an overview of the amendment study, the methodology applied in the development charge calculation and to provide an opportunity for questions to be answered. The meeting was set up over and above the requirements of the Development Charges Act and in addition to the scheduled public meeting for June 2, 2008. 1504 REPORT FND-012-08 PAGE 5 7.0 Exemption Where Permits Applied For 7.1 The effective date of change in the quantum is recommended as July 1, 2008. It is recommended that building permit applications that have been submitted to the Chief Building Official on or before June 30 and are complete will not be subject to the new amendment to the By-Law. The increase in the charge is imposed at the time of issue of the building permit and so a specific resolution has been added to this report. Attachments: Attachment "A" - Proposed By-Law Attachment "B" - Development Charges Amendment Study - Executive Summary Interested Parties: Region of Durham Finance Department 60 Bond Street Oshawa, Ontario L 1 H 8B6 CORPORATION OF THE MUNICIPALITY OF CLARlNGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1505 Attachment "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008-XXX Being a by-law to amend Municipality of Clarington Development Charge By-law No. 2005-108, as amended by By- law No. 2007-195 and By-law 2006-160. WHEREAS Subsection 2(1) of the Development Charges Act, S.O. 1997, c.27 (the "Act") provides that the council of a municipality may by by-law impose development charges against land ~o pay for increased capital costs required because of increased needs for services arising from the development of the area to which the by-law applies; AND WHEREAS the Council of The Corporation of the Municipality of Clarington enacted By-law No. 2005-108 - Being a By-law to impose development charges against land in The Municipality of Clarington pursuant to the Development Charges Act. 1997 for The Corporation of the Municipality of Clarington. By-law No 2005-108 was amended by By~law No. 2006-160 and by By-law No. 2007-195; AND WHEREAS Council has before it a Background Study entitled "Development Charges Amendment Study, Municipality ofClarington" dated May, 2008 (the "Study"); AND WHEREAS Section 19 of the Act provides for the process for an amendment to a development charge by-law, including the requirement that a public meeting ("Public Meeting") be held before an amendment is passed; AND WHEREAS Council gave notice to the public of the Public Meeting and held the Public Meeting pursuant to sections 12 and 19 of the Act on June 2, 2008, prior to which the Study and the proposed amending by-law were made available to the public, and Council heard comments and representation from all persons who applied to be heard and considered Report FND-012-08 dated June 2,2008 (the "Staff Report"); AND WHEREAS staff of the Municipality considered the public comments and representations made at the Public Meeting at the meeting of Council held on June 9, 2008 and submitted to Council Addendum Report to Report FND-012-08 dated June 2, 2008; AND WHEREAS at its meeting on June 9, 2008, by Resolution No. C-~-08 Council approved the recommendations contained in Report FND-012-08 and the Addendum thereto; . NOW THEREFORE TIlE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ENACTS AS FOLLOWS: 1. THAT By-law No.2005-1 08, as amended, is further amended by deleting Schedule "1" attached thereto and replacing it with a new Schedule "1" in the fonn and with the content of Schedule "1" attached to and fonning part of this by-law. 2. THAT By-law No.2005-1 08, as amended, is further amended by deleting Schedule "2" attached thereto and replacing it with a new Schedule "2" in the fonn and with the content of Schedule "2" attached to and fonning part of this by-law. 3. THAT By-law No.2005-1 08, as amended, is further amended by deleting Schedule "3" attached thereto and replacing it with a new Schedule "3" in the fonn and with the content of Schedule "3" attached to and fonning part of this by-law. 1506 2 4. THAT By-law No.200S-108, as amended, is further amended by deleting Schedule "4" attached thereto and replacing it with a new Schedule "4" in the form and with the content of Schedule "4" attached to and forming part of this by-law. S. This by-law comes into force and is effective on July 1,2008. By-law read a first and second time this 9th ofJune 2008. By-Law read a third time and finally passed this 9th of June 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk Page 2 1507 SCHEDULE "1" RESIDENTIAL DEVELOPMENT CHARGES SCHEDULE "1" TO BY-LAW NO. 2005-108, AS AMENDED AND AS FURTHER AMENDED BY BY-LAW 2008-XXX RESIDENTIAL DEVELOPMENT CHARGES PER UNIT Single and Semi-Detached Townhouse, Multiple and Row Units Apartments $15,102 $13,153 Large Small $10,377 $6,577 1508 SCHEDULE "2" NON-RESIDENTIAL DEVELOPMENT CHARGES SCHEDULE "2" TO BY-LAW NO. 2005-108, AS AMENDED AND AS FURTHER AMENDED BY BY-LAW 2008-XXX PHASING SCHEDULE BY EFFECTIVE DATE NON-RESIDENTIAL DEVELOPMENT CHARGES PER SQUARE METRE OF GROSS FLOOR AREA July 1, 2008 July 1, 2009 July 1, 2010 Non-Residential (excluding Industrial) $52.36 $63.18 $63.18 Industrial $31. 14 $35.29 $26.98 1509 SCHEDULE "3" ALLOCATION OF RESIDENTIAL DEVELOPMENT CHARGES SCHEDULE "3" TO BY-LAW NO. 2005-108, AS AMENDED AND AS FURTHER AMENDED BY BY-LAW 2008-XXX ALLOCATION OF RESIDENTIAL DEVELOPMENT CHARGES % Allocation General Government Library Service Fire Protection Services Indoor Recreation Park Development and Related Facilities Operations (Buildings, Equipment and Fleet) Parking Transit Roads and Related 2.57% 5.89% 5.44% 32.70% 9.50% 4.43% 0.35% n/a 39.12% Total Development Charge 100% 1510 SCHEDULE "4" ALLOCATION OF NON-RESIDENTIAL DEVELOPMENT CHARGES SCHEDULE "4" TO BY-LAW NO. 2005-108, AS AMENDED AND AS FURTHER AMENDED BY BY-LAW 2008-XXX ALLOCATION OF NON-RESIDENTIAL DEVELOPMENT CHARGES % Allocation Non-Residential (excluding Industrial industrial) General Government 2.96% 5.30% Library Service nla nla Fire Protection Services 6.28% 11.25% Indoor Recreation nla nla Park Development and Related Facilities nla nla Operations (Buildings, Equipment and Fleet) 5.11% 9.15% Parking 0.40% 0.71% Transit nla nla Roads and Related 85.25% 73.59% Total Development Charge 100% 100% 1511 Attachment "B" DEVELOPMENT CHARGES AMENDMENT STUDY Municipality of Clarington HEMSON Con sui tin g L t d May 2008 1512 EXECUTIVE SUMMARY Hemson Consulting Ltd. was retained by the Municipality of Clarington to complete a Development Charges Amendment Study. This Amendment Study provides the basis and background to update the Municipality's development charges to accurately reflect the servicing needs and fully recover the increasing costs related to servicing growth in Clarington. A. BACKGROUND AND INTRODUCTION · In February 2008, a Study of the Fiscal Impact Analysis of New Development in Clarington was completed. The Study examined the effects of allowing several large scale residential proposals to proceed earlier than was anticipated under the Municipality's 2005 Development Charges Background Study. · The results of the Fiscal Impact Analysis show that the Municipality's current development charge rates do not adequately fund the growth,related costs eligible for recovery through development charges. The most significant funding shortages are with respect to the provision of roads and related infrastructure. · A key recommendation of the Fiscal Impact Analysis was that current development charge rates be reviewed immediately and that new rates be established to more fully recover the cost of servicing growth in the Municipality. Following this recommendation, this 2008 Development Charges Amendment Study was initiated in February 2008. . The Amendment Study provides the basis for amending Clarington's current development charges by,law, By,law No. 2005,108, as permitted under section 19 of the Development Charges Act (DCA). . The focus of the Amendment Study is limited to adjusting the development charge rates to reflect the increased cost of servicing growth in Clarington. HEMSON 1513 . . ii · The growth forecast for the Amendment Study is consistent with the growth forecast of the 2005 Development Charges Background Study and has been adjusted to account for growth that has occurred since the completion of that Study and data released from the 2006 Census. · The end date of the planning periods in the Amendment Study remains consistent with the 2005 Development Charges Background Study. The proposed planning periods for this Amendment Study are a seven,year period from 2008 to 2014 for the general services and 2008 to 2031 for the engineered services. Historic service levels are based on the ten'year historical period from 1998 to 2007. · This study calculates new development charges for the Municipality of Clarington in compliance with the provisions of the DCA. · The Municipality needs to continue implementing development charges to fund capital projects related to growth throughout Clarington so that development continues to be serviced in a fiscally responsible manner. The calculated changes to the development charges rates are required in order to reflect the revised costs associated with the infrastructure requirements. · This report identifies the growth, related net capital costs which are attributable to development that is forecast to occur in the Municipality. These costs are apportioned to types of development (residential, non, residential) in a manner that reflects the increase in the need for each service attributable to each type of development. This report therefore presents development charges for each type of development. B. ELIGIBLE SERVICES ARE INCLUDED IN THE ANALYSIS · The following Municipal services have been included in the development charges analysis: · Public Library · Emergency Services · Indoor Recreation REMSON 1514 iii · Engineering - Park Development and Facilities · Operations · Parking · General Government · Roads and Related (including storm drainage, sidewalks, street lights, streetscapes, intersection and level crossings, etc.) C. THE MUNICIPALITY HAS AN EXTENSIVE GROWTH-RELATED CAPITAL PROGRAM FOR THE PROVISION OF ELIGIBLE SERVICES General Services 2008 - 2014 . Municipal staff, in collaboration with Hemson Consulting, has developed a growth-related capital program setting out projects that are required to service the anticipated growth. The growth-related capital programs are based on a seven-year planning period of 2008 to 2014. . The gross cost of the Municipality's growth-related capital program for general services amounts to $93.3 million and provides for a wide range of infrastructure expansions. A government grant of $2.2 million for the public library has been identified, and thus the net cost of the growth-related capital program is $91.1 million. Of the $91.1 million, approximately $62.2 million has been identified as eligible for recovery through development charges over the 2008 - 2014 planning period. HEMSON 1515 iv · The following is a summary of the growth~related capital program for the general services: CaDltal Forecast DC Gross Subsidiesl Net Recoverable Service Cost Recoveries Cost 2008.2014 ($000) ($000) ($000) ($000) 1.00 TOTAL. PUBLIC LIBRARY $10,465.0 $2,244.4 $8,220.6 $5,331.3 1.1 Buildings, Land & Furnishings $9,865.0 $2,244.4 $7,620.6 1.2 Material Acquisitions $600.0 $0.0 $600.0 2.00 TOTAL. EMERGENCY SERVICES $11,872.0 $0.0 $11,872.0 $7,076.9 2.1 Buildings, Land & Furnishings $10,260.0 $0.0 $10,260.0 2.2 Vehicles $1,500.0 $0.0 $1,500.0 2.3 Firefighter Equipment $112.0 $0.0 $112.0 3.00 TOTAL . INDOOR RECREATION $41,069.0 $0.0 $41,069.0 $30,388.9 3.1 Buildings, Land, Furnishings & Equipment $41,069.0 $0.0 $41,069.0 4.00 TOTAL. ENGINEERING. PARK DEVELOPMENT AND FACILITIES $17,090.0 $0.0 $17,090.0 $9,927.1 4.1 Park Development, Facilities & Equipment $17,090.0 $0.0 $17,090.0 5.00 TOTAL. OPERATIONS $8,619.4 $0.0 $8,619.4 $5,774.0 5.1 Buildings, Land & Equipment $5,179.5 $0.0 $5,179.5 5.2 Municipal Fleet $3,439.9 $0.0 $3,439.9 6.00 TOTAL. PARKING $518.1 $0.0 $518.1 $432.9 6.1 New Parking Spaces $518.1 $0.0 $518.1 7.00 TOTAL. GENERAL GOVERNMENT $3,680.0 $0.0 $3,680.0 $3,312.0 7.1 Growth Studies $3,680.0 $0.0 $3,680.0 TOTAL.7 YEAR GENERAL SERVICES $93,313.5 $2,244.4 $91,069.1 $62,243.2 · Details regarding the capital programs for each of the general services are provided in Appendix B of this report. HEMSON 1516 v Engineered Services 2008 - 2031 . The growth,related capital program for roads and related services is based on a build,out planning period of 2008 to 2031. . The Municipality's growth, related capital program for roads and related services amounts to a gross cost of $153.1 million and provides for roads construction, storm drainage, sidewalk, street lights, streetscapes and other related works. No government grants have been identified, and thus the net cost of the growth,related capital program remains at $153.1 million. Of the $153.1 million, approximately $133.6 million has been identified as eligible for recovery through development charges. . The following is a summary of the growth, related capital program for the roads and related services: CaDltal Forecast DC Gross Subsldlesl Net Recoverable Service Cost Recoveries Cost 2008 - 2014 /$0001 /$0001 /$0001 ($0001 1.00 TOTAL. ROADS AND RELATED $153,058.4 $0.0 $153,058.4 $133,593.0 1.1 Roads & Related Projects $150,961.8 $0.0 $150,961.8 1.2 Other Road Related Projects $2,096.6 $0.0 $2,096.6 TOTAL. ENGINEERED SERVICES $153,058.4 $0.0 $153,058.4 $133,593.0 . Details regarding the capital programs for the roads and related services are provided in Appendix C of this report. HEMSON 1517 vi D. DEVELOPMENT CHARGES RATES CALCULATED WITH FULL REFERENCE TO THE DCA · Development charges rates have been established under the parameters and limitations of the DCA. This study provides the rationale and basis for the calculated rates. · A Municipality,wide uniform cost approach is used to calculate development charges for the eligible services. This results in uniform residential and non, residential charges throughout the Municipality. · The calculated charges are the maximum charges the Municipality may adopt. Lower charges can be approved; however this will require a reduction in the capital plan and reduced service levels or financing from other sources, most likely through property tax increases. · It should be noted that the capital programs put forward for Operations and Parking have not fully utilized the maximum allowable funding envelope. · The fully calculated residential charges are recommended to vary by unit type, reflecting the difference in occupancy patterns expected in various unit types and the associated differences in demand that would be placed on Municipal services. · The fully calculated non,residential charges are recommended to be applied on a Municipal,wide basis. This study has differentiated a non, residential charge for the roads and related component, remaining consistent with the currently imposed non, residential charges. The charge is differentiated between industrial and all other non,residentialland uses (commercial, institutional). REMSON 1518 . .. ' . vii · Based on the Municipality of Clarington's growth forecast and growth, related capital programs, new residential development charges rates have been calculated. The following is a summary of the calculated residential development charges by unit type: Calculated Charae Bv Unit TVDe 11\ Charge SERVICE Afte r Rows & Cashflow Singles & Other Large Small Per Caoita Semis Multioles Aoartments Apartments PUBLIC LIBRARY $287 $890 $775 $611 $387 EMERGENCY SERVICES $265 $822 $716 $564 $358 INDOOR RECREATION $1,593 $4,938 $4,301 $3,393 $2,151 ENGINEERING. PARK $463 $1 ,435 $1 ,250 $986 $625 DEVELOPMENT AND FACILITIES OPERATIONS $216 $670 $583 $460 $292 PARKING $17 $53 $46 $36 $23 GENERAL GOVERNMENT $125 $388 $338 $266 $169 SUB.TOTAL GENERAL $2,966 $9,195 $8,008 $6,318 $4,004 SERVICES MUNICIPALITY-WIDE $1,906 $5,908 $5,145 $4,059 $2,573 ENGINEERING SERVICES SUB.TOTAL ENGINEERING $1,906 $5,908 $5,145 $4,059 $2,573 SERVICES TOTAL RESIDENTIAL $4,872 $15,102 $13,153 $10,377 $6,577 CHARGE PER UNIT (1) Based on Persons Per Unit Of: 3.10 2.70 2.13 1.35 REMSON 1519 ,^ viii . Based on the Municipality of Clarington's growth forecast and growth~related capital programs, new non~residential development charges rates have been calculated. The following is a summary of the calculated non~residential development charges: Commercial & Industrial Institutional SERVICE After Cashflow After Cashflow Per Square Metre Per Square Metre PUBLIC LIBRARY $0.00 $0.00 EMERGENCY SERVICES $3.97 $3.97 INDOOR RECREATION $0.00 $0.00 ENGINEERING - PARK DEVELOPMENT AND FACILITIES $0.00 $0.00 OPERATIONS $3.23 $3.23 PARKING $0.25 $0.25 GENERAL GOVERNMENT $1.87 $1.87 SUB-TOTAL GENERAL SERVICES $9.32 $9.32 MUNICIPALITY-WIDE ENGINEERING SERVICES $53.86 $25.97 SUB.TOTAL ENGINEERING SERVICES $53.86 $25.97 TOTAL NON-RESIDENTIAL CHARGE PER SQ.M $63.18 $35.29 REMSON 1520 " ,. I. . ix E. NEWLY CALCULATED RATES ARE 50% HIGHER THAN CURRENT RATES · The fully calculated Municipality,wide residential charge for a single/semi, detached unit, $15,102, represents an increase of 52% over the Municipality's current charge, $9,961. · The $63.18 per square metre of gross floor area represents ~ 52% increase over the Municipality's current non-residential commercial and institutional charge of $41.54 per square metre. The newly calculated non,residential industrial charge is $35.29 per square metre, which is a 55% increase over the current charge of $22.82 per square metre of gross floor area. · The scale of these increases is consistent with the experience of many municipalities in Southern Ontario as the development charge inflation index has outpaced inflation and resulted in rapid increases in construction costs. · The calculated development charges rates are increasing in the Municipality of Clarington largely as a result of significant increases in the costs of constructing municipal infrastructure. F. THIS AMENDMENT IS NOT PROPOSING ANY CHANGES TO DEVELOPMENT CHARGE POLICIES AND PRACTICES . The scope of this amendment is limited to a review of the cost of servicing growth in Clarington. · The proposed amending by, law does not alter any of the terms of the by, law and all existing rules, exemptions and other provisions will remain unchanged. . The expiry date of the by,law, June 30, 2010, is not altered by the proposed amendment. HEMSON 1521 HANDOUTS 1 CIRCULATIONS FOR GP&A . , . I June 2 2008 Delegation to Clarington GP A by Kristin Robinson Good morning Mayor Abernethy, Committee members, Staff, media and Public. At a May 21st Joint Waste/Finance Meeting, Staffwas asked if the business case included any cost for human health monitoring, including baseline health and biological data and long term monitoring of this after the facility opens. Cliff Curtis advised them that this had not been included in the business case. Last week at Regional Council on May 28th, Councillor Jordan made a motion (and I am paraphrasing) to include baseline and ongoing monitoring for human health to be included in the business case. This motion was referred to the Joint Waste Management Group, with both Mayor Abernethy and Councillor Trim voting to defer it to this group. Because of their votes, these very important protective measures are now not included in the business case. How is the Joint Waste Management Group qualified to make judgements on what should or should not be done for protection of human health? Why was this question not at least deferred to Health and Social Services? How could any councillor not support something that would be protective of human health? How could any councillor not support a commitment to doing these studies? Especially a mayor who wants to know "will it be safe?" This is the time to develop a comprehensive plan that will map out what parameters will be used as baseline and ongoing markers that will ultimately determine if in fact human health is protected. Even Dr. Lesbia Smith last year commented that there are very few studies on the health effects of newer incinerators. We could be leaders in this research, but now it hasn't even been included in the business case. Who is looking after our health; our air/water/soillfood? Where is the peer reviewer to point out parameters should be looked at that will be protective of human health? Why doesn't anyone want to take real action to confirm that indeed incineration is safe? I find it very disturbing that Deloitte and associates indicate that EFW is " A healthy and safe solution" and that EFW is "safe for the environment". How exactly is a business and accounting firm qualified to make such statements? One of the public's main concerns as pointed out by the consultants in one of their reports was the emissions from the incinerator. Why now that the emission standards are being discussed, is there no public consultation? I believe Clarington needs technical experts to review for the comprehensiveness of the proposed emission standards, and to provide comments regarding if and how what the consultants proposed actually achieves MACT, the efficiency, reliability, best practices for monitoring and sampling protocols etc. In addition, we must remember that we are controlling for maybe a couple dozen (if that) out of 200 or so known chemicals of concern. It is my understanding that there are many unidentified compounds formed during combustion as well. (and we heard about these compounds from the SENES speaker earlier). On the topic of public consultation, I find it extremely upsetting that Clarington has not consulted with their community regarding the Host Community Agreement. These closed door meetings leave the public in the dark - I can't help but ask myself if <f;7; ( money is being negotiated in turn for our health. I sure hope it isn't. May I remind you that Ian Parrot, Senior Manager of Approvals Environmental Assessment and Approvals Branch of MoE stated: "... that the ministry of the environment places a significant weighting factor on an unwilling host community as public opinion and community is an important part of the process." (from Clarington Council Meeting minutes, May 5 2008). Durham Region wants to be a leader in incineration. Why can't we be a leader in following up on it too - proving that indeed it is a safe option before they start to spring up all over the place, and we find out years from now that we find ourselves at the same place we were with asbestos. Better safe than sorry. I urge Clarington to request that an extensive Independent Peer review be done on the emission standards, and for Clarington to remain an unwilling host - especially since now no commitment for ongoing biological monitoring is in the Business case. Sure, we can't prove right now if it is going to be safe, but we aren't even going to try to prove it one way or another? Thank you. Comments I added on after due to SENES presentation earlier: · Just a reminder, that we have been told by people in the region that technology that Plasco uses is not proven, but we were just told today by the SENES presenter that it IS proven technology. · After hearing the SENES speaker, perhaps due diligence would be to have a peer reviewer look over the chosen vendor and the technologies they will be usmg. · The SENES presenter said that the health risk assessment should clearly show that the incinerator will not affect human health - but how will we know this if we don't do ongoing biological monitoring? · As for the waste going into the incinerator, wouldn't it just make more sense to sort it such that we don't have to worry about batteries and other hazardous materials being burned and emission spikes that the SENES presenter spoke of? I also presented to the clerk photocopies of petitions that are addressed to Clarington that are against having the incinerator in Clarington - over 500 signatures. Mentioned that there are other many other signatures/petitions that are addressed to the Region, but these are ones specific to Clarington. I I I I I I I I I I I I I I I I I I I MUNICIPALITY OF CLARINGTON Facility Assessments: Darlington Arena & Clarington Fitness Centre Final Report - April 1st, 2008 -nJ,~ Monteith+Brown planning consultants in association with ~~ architects planners I I I I I I I I I I I I I I I I I I I TABLE OF CONTENTS Section 1: I ntrod u ctio n............................... ............... ....................... ....... ................. .....................1 1 .1 Pu rpose .......... .................................. ............... ......... ........ .............. ...................................... 1 1 .2 B a ckg rou nd ...........................................................................................................................1 1 .3 Upgrade Recommend ations ........... .............. ... .... ............... .................................................~ Section 2: Darlington Sports Centre Assessment.....................................................................3 2. 1 Facility Description .......................................................... .................. ................................... 3 . 2.2 Outco mes of No U pg rades..... .... ...... ................. .................. .......... ....... ................................ 3 2.3 M inimu m U pg rade Cons iderations... ........... ................ ......................... ........... ..................... 3 2.4 0 ptional Upgrade Considerations....... ...... ................... ......... ............. .................................. 5 2.5 Decom miss ioning Existing Use .......... ............ ........................ ............................................. 6 2.6 Darlington Sports Centre Recommendations .....................................................................6 Section 3: Clarington Fitness Centre Assessment....................................................................7 3.1 F acUity Description ............................................ .......... ....... .............. .................................... 7 3.2 Outcomes of No U pg rades............................. .............. ........................................................ 7 3.3 M in imu m Upgrade Considerations.......... ........................... .................. ................................ 7 3 .4 0 ptio na I U pg ra de Co ns id e ratio ns.... ........ ........................................................... ........... ...... 9 3.5 Decomm iss ion i ng Existing Use ..................... ................ ......... ............................................. 9 3.6 Clarington Fitness Centre Recommendations ..................................................................10 Facility Assessments of the Darlington Arena and the Fitness Centre - April 111 , 2008 MONTEllH BRowN PlANNING CONSUlTANTS In association with Totten Sims Hublckl & Associates Pagel l t l , , t I I I I I I I I I I I I I Section One: Introduction SECTION ONE: INTRODUCTION 1.1 PURPOSE The purpose of this Report is to provide an assessment of the issues and opportunities to revitalize the Darlington Sports Centre and the Clarington Fitness Centre along with associated costs. This document supplements the Facility Needs Assessment report which examines indoor facilities under the jurisdiction of the Community Services Department of the Municipality of Clarington. This report is intended to be a background document to the Community Services Department Strategic Plan and its findings will be incorporated into the Strategic Plan as appropriate. The Terms of Reference for the Strategic Plan mandates a review of these two facilities and an identification of potential upgrades that would make them more attractive to the public and enhance the opportunities for future use. 1.2 BACKGROUND The Darlington Sports Centre and Clarington Fitness Centre are two facilities that have served the Municipality for a number of years, however, they are aging facilities that do not meet the requirements and standards of today. The Darlington Sports Centre contains a single ice pad and is in need of upgrades to its ice-making systems and to provide barrier-free access to people with physical disabilities. The Clarington Fitness Centre's pool has limited leisure pool use and no family change rooms - the general public has indicated that their pool of choice is the leisure pool similar to the Courtice Community Complex. A new indoor pool currently in construction in Newcastle will likely further erode use of the Fitness Centre without additional capital investment. Totten Sims Hubicki (TSH) has conducted facility assessments on both of these facilities, the results of which form the basis of this report - the work is supplemented by existing information and data collected through the preparation of the Planning Context Report and the Facility Needs Assessment that have also been prepared during the Strategic Plan process. Facility Assessments of the Darlington Arena and the Fitness Centre - AprIl 111 . 2008 MONtEITH BR0'M'4 PlANNING CONSUlTANTS In association with Totten Sims Hublckl 8t Associates Page 1 , , , , , , , I I ,. I I I I I I I I I Section One: Introduction 1.3 UPGRADE RECOMMENDATIONS Totten Sims Hubicki (TSH) have reviewed each facility and made recommendations with respect to suggested upgrades, costs and priorities as they relate to the following criteria: No Uparades · If the Municipality elects not to inject any capital funds into the facilities but only repair elements as they break down. Minimum Uparade Considerations · If the Municipality elects to inject capital funds and maintain operations, what upgrades should be considered to meet minimum quality standards of appearance, functionality and state of good repair. · Upgrade recommendations are listed on the basis of extending the operation of the facility 8 to 10 years or if it was to be maintained in operation for 10 to 15 years Optional Uparade Considerations · If the Municipality elects to maintain operations, what upgrades should be considered as beneficial but not necessary and which are critical for short term facility life. Uparade Considerations for Alternate Use: · If the Municipality elects to maintain the building for an alternative use, what upgrades should be considered. All costs associated with the recommendations are estimates and add an allowance of 10% for design and project management, and 10% for contingency. Facility Assessments of the Darlington Arena and the Fitness Centre - AprIl lot. 2008 MONTEITH BRowN PlANNING CONSULTANTS In association with Totten Sims Hublckl & Associates Page 2 I I I I I I I I , , I I I I I I I I I Section Two: Darllnaton SPOrts Centre Assessment SECTION TWO: DARLINGTON SPORTS CENTRE ASSESSMENT 2.1 FACILITY DESCRIPTION Located in Hampton. the Darlington Sports Centre was constructed in 1974 as a single ice pad arena with a capacity for 800 spectators - the ice pad measures 85 ft x 183 .ft. The arena contains four dressing rooms plus a referee's room, as well as refrigeration and ice re-surfacer equipment rooms and service rooms. The lobby area houses facility office space, concession and storage rooms. 2.2 OUTCOME OF NO UPGRADES The existing facility is 32 years old and has approximately 5 years of useful life remaining assuming no major capital works are undertaken. This condition is a result of major systems within the facility reaching their life expectancy despite a sound building structure. By selecting not to upgrade the facility, repairs and replacements would only be carried out following a failure in the building component. The following issues are some considerations which would need to be understood should no capital funds be injected into the facility: · The existing building does not allow for proper barrier free access to public areas nor designated washroom facilities. · The existing dasherboards are in poor condition and will become increasingly more of a safety issue. Player injury can result from irregular surface finishes, gaps in the boards and main gates as well as glass areas. · Many mechanical components of the existing facility have reached their life expectancy. Some components have been upgraded over time but may not be adequate in size or performance to meet the needs of the all existing or renovated areas or current codes for air quality and energy efficiencies. Not replacing system components prior to failure may result in significant shut down periods should critical systems break down such as the refrigeration plant. 2.3 MINIMUM UPGRADE CONSIDERATIONS The following table identifies minimum upgrade recommendations on the basis of the following criteria: · Minimum legislative requirements · Code compliance · Safety · Operating efficiencies · Energy efficiencies ! · Maintain a state of good repair to allow the facility to operate for an additional 8 - 10 years or 10 -15 years: Facility Assessments of the Darlington Arena and the Fitness Centre - AprIl 111. 2008 MONTEITH BRowN PlANNING CONSUlTANTS In association with Toffen Sims Hublckl & Associates Page 3 I I Sectlon Two: Dorllnaton Soorts Centre Assessment I I I . Construct proper barrier free $96,000 $96,000 High Compromise on access ramps and building accessibility modifications as required to standards provide access to: I 0 Entrance 0 Concession 0 Viewin area I . Construct one unisex main $48,000 $48,000 High Compromise on floor washroom to serve accessibility barrier free re uirements standards . Replacement of the $204,000 $204,000 High Compromise on I dasherboards safe standards . Replacement of deteriorated Not $336,000 High Potential shut down concrete rink floor Required due to potential I brine leaks . Replacement of refrigeration $540,000 $540,000 High System failures system as a whole could result in I significant shut down time for re airs . Replacement of deteriorated $30,000 $30,000 Medium Potential structural roofin on lower roof at front deterioration I . Replacement of deteriorated Not $240,000 Medium Potential structural roofin balance of facili Re uired deterioration . Replacement of deteriorated $240,000 $480,000 Medium Compromise on I Heating, ventilation and energy efficiencies dehumidification system and potential shut downs I . Rejuvenation of all interior $60,000 $120,000 Medium Compromise on finishes quality standards and ublic ima e . Replacement of light fixtures $72,000 $72,000 Medium Compromise on I for ener efficienc ener efficiencies . Install waterproofing to $60,000 $60,000 Low Ongoing basement walls and repair maintenance and I leaks in skylights possible mould rowth . Reconstruction of the Ice $120,000 $120,000 Low Compromise safety I Resurfacer room to facilitate issues and life safety and functional functional im rovements efficiencies I I Facility Assessments of the Darlington Arena and the Fitness Centre - AprIl 1. . 2008 Page 4 MONTEITH BROWN PlANNING CONSlA.TANTS In association with Totten Sims Hublckllk Associates I I , , I I I I I I I I I I I I I I I I Section Two: Darllnaton Soorts Centre Assessment . Replacement of deteriorated $84,000 $84,000 Low Compromise quality plumbing fixtures and standards public domestic hot water heating image. s stem . Replacement of existing $120,000 $120,000 Low Compromise on deteriorated asphalt quality standards avement and ublic safe . Paving of existing gravel Not $180,000 Low Marginal increase in parking and driveways on the Required maintenance north and west side of facili 2.4 OPTIONAL UPGRADE CONSIDERATIONS The following optional upgrades would be considered beneficial but not necessary for the operations of the facility: T bl 2 2 0 r I U d C "d r . . ! m%~~' ~'*"~~"=~-"C','" ~~~-',",T-m~~lemm~ 'M"< '_~'r.;r'~[;;m~rrg ':""'<~' ~ <> -; ~. 1,r ',. n ~~ ..,~1;;" ' ;I~ti;)' 1. ~~r4$% h 7J , ", '_ '~""(~m' '1',; , ' , , ,- -'~:'0') ~t:~t~l ;l(~rr;J/. mJ.I ~u< o~ w ~ , ~ r ~x ~ ",yi Y>~~>r :\h ~: ~ tJ \: "ft~;;~ h ~ ~v 7:-1: <^ ce' <;:~:;;~:;~ I"""" ,,' ,'D,' .- ,"" ,-,,,,, -" ___q,,~,. :lut~:.rxit:;L_'0W" ..""""m!lD~\1m.."%, ~ ","'*" ,,10 %,'~ . Construct additional two Not suggested $240,000 High change rooms to improve functionalitv . Relocate Refrigeration room to $240,000 $240,000 High rear of the facility to improve functionality, safety issues and free up storaQe SDace . Relocate public washrooms Not Required $480,000 High and meeting rooms from basement to main floor to imorove accessibility ) . Relocate existing dressing Not suggested $960,000 Medium rooms from basement to main floor level in building addition on west side of rink. . To improve accessibility . Upgrades to the existing water Not suggested $90,000 Low well and sanitarv tile bed Facility Assessments of the Darlington Arena and the FUness Centre - AprIl 111 , 2008 MONlEllH BROWN PlANNING CONSUlTANTS In association with Totten Sims Hublckllk Associates Page 5 I I I I I I I I I I I I I I l t I l i Section Two: Darllnaton SPOrts Centre Assessment 2.5 DECOMMISSIONING EXISTING USE It is understood that the municipal staff have not prepared any plans with regard to de- commissioning and I or re-purposing this facility. Should this option be pursued, additional research and detail would be required. The following tasks would be required to prepare the existing building for another use: · Decommission and removal of the existing refrigeration plant and all hazardous materials. Retain the existin rink slab. · Removal of the existing dasherboards and restore floor surfaces. $90,000 $60,000 2.6 DARLINGTON SPORTS CENTRE RECOMMENDATIONS The existing facility does not meet the Municipality's current desired quality standards for appearance, safety and functionality. It is an aged facility which despite it's character is in need of rejuvenation and repair if it is to be maintained in operation for an additional 10 or possibly even 15 years. On the basis of operating timeframes and suggested upgrades listed previously, TSH recommends the following: · If the Municipality is considering keeping the facility operating for 5 years or less then it would make sense to simply maintain the current facility as is. An increased level of funding would need to be allocated to handle the more costly repairs if needed as a result of equipment and system failures. · If the Municipality is thinking about keeping the facility operating for 8 to 10 years or 10 to 15 years then it would be important to consider the items listed as Minimum Upgrade Considerations in table 2.1. The various elements have been ranked in order of relative importance. Some upgrades recommended would extend the service life of the facility for 20 years or more but are recommended even if only operated for 10 to 15 years. · These upgrade items are important to the public to ensure safety standards, provide a quality facility and functions to meet the changing needs. The facility must also be operationally efficient and economic to run without the threat of shut downs to repair components. · Optional upgrade considerations have been presented to illustrate elements which a new facility in this location would be designed to have in order to function better. They are considered beneficial but not critical for short term facility life. The components listed in Table 2-3 are limited to the de-commissioning of the facility as a functioning arena only. Additional renovations and improvements will be dependent on the future use of the building. Facility Assessments of the Darlington Arena and the Fitness Centre - AprIl 111 . 2008 MONTEITH BRowN PlANNING CONSUlTANTS In association with Totten Sims Hublckl & Associates Page 6 I I I t t ~ I I I l I I I I I I I I t Section Three Clarlnaton Fitness Center Assessment SECTION THREE: CLARINGTON FITNESS CENTRE ASSESSMENT 3.1 FACILITY DESCRIPTION The Clarington Fitness Centre, located in Bowmanville, was constructed in 1982. The facility adjoins a local high school and contains a standard tank 25 metre, six-lane indoor pool with second level viewing, along with a whirlpool and sauna. Two international squash courts are also contained in the facility. The Municipality of Clarington is considering re-focusing programming of the existing facility for use primarily for instructional classes, swim clubs and adult swim (i.e. lesser emphasis on recreational swimming and lessons for younger age groups). The existing facility is in fair condition but is in need of significant repairs and upgrades in order to continue operating for an additional 1 0 to 15 years. 3.2 OUTCOME OF NO UPGRADES The existing facility is 26 years old and has approximately 5 years of useful life remaining assuming no major capital works are undertaken. The facili~ is aged and in need of major interior upgrades to improve finishes and programming as well as mechanical systems which have reached their life expectancy. By selecting not to upgrade the facility, repairs and replacements would only be carried out following a failure in the building component. The following issues would need to be understood should no capital funds be injected into the facility: · The appearance and public image of the existing facility is poor due to the aged finishes and functional aspects. Demand and usage is anticipated to drop should no improvements be implemented. · The existing facility has only limited public viewing from a small second floor area. Larger venue programming is not possible. · The existing facility does not allow for barrier free access to disabled patrons. This results in a negative image and significant restriction in programming. 3.3 MINIMUM UPGRADE CONSIDERATIONS The following table identifies minimum upgrade recommendations on the basis of the following criteria: · Minimum legislative requirements · Code compliance · Safety · Operating efficiencies · Energy efficiencies · Maintain a state of good repair to allow the facility to operate for an additional 8 - 10 years or 10 -15 years: Facility Assessments of the Darlington Arena and the Fitness Centre - April lit , 2008 MONTEITH BRowN PlANNING CONSUlTANTS In association with Totten Sims Hublckl & Associates Page 7 I I I I I I I I I I I I I I I I I I I Section Three Clarlnaton Fitness Center Assessment · Interior renovations to facilitate barrier free access to: o Lobby o Change rooms o Pool water o Viewin area · Re-grout the pool tiles · Infill pool deep end increase functionali · Repairs to deteriorated lumbin fixtures · Refurbish the pool areas . interior with new floor and wall finishes · Refurbish the squash court interior with new floor and wall finishes · Replacement of deteriorated roofing · Replacement of the pool filtration system $180,000 Not re uired $0.00 $24,000 Not suggested Not suggested $48,000 Not required · Replacement of plumbing fixtures throu h out facili · Repairs to deteriorated building heating and ventilation s stems · Replacement of building heating and pool ventilation s stems · Refurbish deteriorated whirlpool and sauna areas · Relocate the pool filter room to the south east corner of the facility allow building modifications for access to new floor s aces Not required $84,000 Not required $180,000 High Compromise on accessibility standards $48,000 High Could create a safe concern. $240,000 High Reduce functional ca abili of 001 N/A High Compromise o erations $240,000 Medium Compromise on quality standards and ublic ima e $48,000 Low Compromise on quality standards' $96,000 High Potential structural deterioration and more costl re airs $180,000 Medium System failures could result in significant shut down time for re airs $60,000 Medium Compromise quality standards N/A Medium Compromise air quality and energy efficiencies $300,000 Medium Compromise quality standards $84,000 Medium Compromise quality standards and public ima e $360,000 Low Compromise functional capability for improved lobby and public circulation Facility Assessments of the Darlington Arena and the Fitness Centre - AprIl 1 ". 2008 MONTEITH BRowN PlANNING CONSULTANTS In association with Totten Sims Hublckl & Associates Page 8 I I I I I I I I I I I I I I I I I I I Section Three Clarlnaton Fitness Center Assessment . Replacement of pool lighting $36,000 $36,000 Low Compromise on system energy efficiencies and potential shut downs . Installation of new windows to Not $90,000 Low Not critical improve natural light recommen ded . $30,000 $30,000 Low 3.4 OPTIONAL UPGRADE CONSIDERATIONS The following additional upgrades would be considered beneficial but not necessary for the long term operations of the facility: T bl 3 2 0 flU d C .d tl . . ! ~~~~. ,:z,;:.",W~"~' ~;--?'""~~~~~~E'!(r;;~r~'~,~~1S:~jfji!~:-j~" ::ifrmmG:l:~ " ,'L. . ,.' , . '\ ~.~'c ,:,t~~ftI~~:r';~~rfh\.~l':'''{i;JTd,{t-:rn~IiY,;1 , , , . ,! z. , '" " , . L;, ",'''..' ;:;" ~ t~1i. . ,.Ji> > ," i~! 0'{:. . . " . 'r' :.'7Ir%i~'" ",7'i\#f~~\'ltt1::;:~""",'~c~lifl~lIilh~' H: .,;,-1 ',4,~ f'~A;'= \~ <" ~~,_ ~' -I'~ "~,",,,frtt<l';;~} "',,'" , n<'>.",-'t~A~ ~ i,.-~"~,,,:~'*xxkj;;<;}: )",<, 'Ii,.. NO<' . Relocation of office areas Not recommended $180,000 High . Construct additional viewing Not recommended $540,000 High areas for laraer venues . Construct new meeting and Not recommended $180,000 Medium training rooms for staff . Reconfiguration of squash Not recommended $360,000 Low courts and provision for new lounge area 3.5 DECOMMISSIONING EXISTING USE It is understood that municipal staff have not prepared any plans with regard to de- commissioning and / or re-purposing this facility. Should this option be pursued, additional research and detail would be required. The following tasks would be required to prepare the existing building for another use: Facility Assessments of the Darlington Arena and the Fitness Centre - AprIl 1". 2008 MONTEITH BRowN PlANNING CONSUlTANTS In association with Totten Sims Hublckl & Associates Page 9 I I I I I I I I I I I I I I I I I I I Section Three Clarlnaton Fitness Center Assessment Removal of all 001 filtration s stems and hazardous material · Infilling of the pool tank to allow use a level floor space 3.6 CLARINGTON FITNESS CENTRE RECOMMENDATIONS The existing facility does not meet the Municipality's current desired quality standards for appearance, safety and functionality. The facility has been well maintained but shows it's age especially with regards to interior finishes. Despite it's character it is in need of rejuvenation in order to keep pace with current functional demands, safety features and aesthetics especially if it is to be maintained in operation for an additional 1 0 or possibly even 15 years. On the basis of operating timeframes and suggested upgrades listed previously, TSH recommends the following: · If the Municipality is considering keeping the facility operating for 5 years or less then it would make sense to simply maintain the current facility as is. An increased level of funding would need to be allocated to handle the more costly repairs if needed as a result of equipment and system failures. · If the Municipality is thinking about keeping the facility operating for 8 to 10 years or 10 to 15 years then it would be important to consider the items listed as Minimum Upgrade Considerations in table 2.1. The various elements have been ranked in order of relative importance. Some upgrades recommended would extend the service life of the facility for 20 years or more but are recommended even if only operated for 10 to 15 years. · These upgrade items are important to the public to ensure safety standards, provide a quality facility and functions to meet the changing needs. The facility must also be operationally efficient and economic to run without the threat of shut downs to repair components. Optional upgrade considerations have been presented to illustrate elements which a new facility in this location would be designed to have in order to function better. They are considered beneficial but not critical for short term facility life. Reconfiguration of squash courts, provision for new lounge area, relocation of the office areas, new viewing and training areas would only be recommended should the facility be operated for at least 10 to 15 years The components listed in Table 3-3 are limited to the de-commissioning of the facility as a functioning pool only. Additional renovations and improvements will be dependent on the future use of the building. 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C:0) ~c: =:EE ~ .~ 0 -2 '+- ~ .:i 8 >", 00" '+-oo~ 0Q) "'c: 0 U 21:0 {io -:5 '2: Q) (l) - 0 '" E . .~ al a. E g '6 0 ... C -c' E ~ g- .=::; ~ ~ Q)'" O::lU "EQ) ~' ~ E U 0' 0 0) .; .=: Q)~ Q~oo. 000.... ':; 0) - u '" ::l 0 ~e li3~1 Q)Qleo (IJ 0. U"" Q) -:5 E O).S J:J"' .:; ,f; " c: >- ..... r......... >-o~~ 32 -g al .~ ~ J:J:;:: c: Q) ~] ~~~ -g~~~c: '" 0 ~.s:! ~ E!5. 0 0 Q) .... Q) a. VI U .- ~.9- ~ E Q) 1i 0) -c 1: 'E ~ . 32 8 ~ :!:!'~ 5 ~ ~li~15't;-g 5~cnd: u E ~ -5i 2.!:? -fii .:0 g; 2lc: (l)'- 0 ~ E ~ 1: 2 ~ -c a; 'c =~" <l> ",-:E 0 C:ou ~ J:J ..., c: E (l)'-::t: 0 'Vi cOt: :E ~ 2: Q) ~ ~ ... ",oc:oc",-=- Q)oo Q) (l) 0 c.. tV <:: l::'...e.... (l). tj '6:;:: Q) E .Q.:o ~ lil >- .Q <(-C alo 0 ti 0 ~ ...~c: Q) C '- Q)-O~ u +-~.... Q) ...eou...cc:<::u::loo> f- E ~ f- 0 a 0 a ~ \:!:!.. '6 ,..." 00 0- 7M- ~~ 7eam May 30, 2008 Durham Region Home Builders' Association King Street Postal Outlet P.O. Box 26064 206 King Street East, OShawa, Ontario L 1 H 1 CO Tel. (905) 579-8080 Fax (905) 579-8080 Mayor Jim Abernathy Members of Clarington Council Municipality of Clarington 40 Temperance Street Bowmanville, Ontario LIC 3A6 Re: Proposed Development Charge By-Law 2008 _ July 1st The Durham Region Home Builders Association is continuing its review and analysis of the proposed development charges by-law. While we cannot provide comment specifically on the quantum adjustments at this time, we can offer the following for consideration by the General Purpose and Administration Committee. DRHBA suggests that Staff and Council consider implementing a Phase-In option for 50% of the proposed increase ($2,570) effective July 1 st. The remaining 50% be implemented Jan 1 s\ 2009. This would coincide with the annual indexing as specified in your current D.C. By-Law. In addition, DRHBA is recommending Staff and Council consider implementing a Transition provision as follows. All complete Building permit applications, corresponding fees and documentation meeting the submission requirements set by the Chief Building Official, that are dated and received prior to July 1 st and that are processed on or before August 1 S\ be subject to the Development Charge rates in effect at that time. Finally, DRHB supports and recommends a graduated phase-in ofthe Non-Residential increase of $21.64 per sq. m or (+52%). Increases of this magnitude without a phase-in would cause a considerable drop in retail business. We appreciate the open dialogue and information exchange with staff to date and look forward to additional discussions prior to By-Law implementation. Sincerely, ~AY~ Wayne Clarke Chair of Legislative Affairs Committee DRHBA www.drhba.com ~ ~ 0 'aU) . ,......j .- GJ ~ ~1a ro 1'- ... 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A- ( 0 (~ fi\W' V'fb' , 2 Technology Train Typical air pollution control technology train in modern MSWI includes: Contaminant Dust (Pl.) Sulpbur Dioxide (S02) Hydro~eD ChloritIe (HCI) Nitrogen OxitIes (NO.) Cadmium (CtI) J Lead (Pb) f ==PCDDWCD~ It.~;,'f'~ 4. ~J,;t.j;..: Emission Umit for new \IWe units Fabric Filter Spra}' DI1'in~, Fabric Filtl'r Spray Dryin~, Fabric fOiltc.'r SelectiVl' Non-Catalytk Reduction. Selective Catalytic Reduction Spray Dryin~, Carbon Injection, Fabric Filtt'r Spray Dryiol{, Carbon in.IHtion, Fabric Filter Spray Dryi~ Carbon injection, FabrfcFilter Spray Drying, Carbon injection, Fabric Filter = jI. 3 4 5 6 7 8 9 MAY-27-2008 16:42 RICE DEVELOPMENT 905 796 6360 '. .~. :~"':' :.. ~' :, ..,' j. \' , . -: '," 0 "..,': ,:,:::<i:,.: )~;;': :" \. .'...t'('~.;;.v.'''l'"'': -. ~ WILMOT CREEK - -11.----..- 27 May 2008 Via Mail & Fax; 905-623-4162 Total #I of rages; ( 1 ) Ms. Nancy Taylor Director of Finance THE MUNICIPALITY OF CURINGTON 40 Temperance Street BowmanviHe, Ontario LIe 3A6 Re: Development Charges Dear Nancy: First, we would like to thank you for including us in the Developers' Workshop for the development charges. Our comment is related to a matter that was brought up at the meeting by another builder. We presently have] 2-14 sales that we are committed to and these sales had anticipated a cost reflecting the; existing development charge. If possible, we would like agreements entered into prior to July 1,2008 or even June 1,2008 to be "grand-fathered" and be required to pay the existing development charge. As a fallback position, if building permits have been applied for prior to July 1,2008, then the development charge at the time of application be applied and not the now rate. We recognize the difficulty that the Municipality faces in providing the services for new residents and paying for those services. We are, however, faced with a similar problem in that we are being asked to bear a cost on homes that we have already entered into an agreement with the purchasers on. We would appreciate the Municipality's undertaking and co-operation in this regard. Yours truly, RIDGE PINE PARK INC. ~~ David W. Rice DWR:fc/ "':\WlI.M01'\MuDClarifttlIan2if1W1\eelhouse Dri\fe. Unit 1, Newcastle. Ontario LlB 1 B9 Toronto Direct (416) 369-0000 Administration (905) 697-5805 Sales (905) 697-5806 Fax (905) 697-2501 www.anewbeginnin~.ca TOTAL P.01 05-30-'08 13:09 FROM-PAN GrouP/Halloway 905-579-9472 T-393 P002/002 F-825 . VALIANT PROPERTY MANAGEMENT BUILDING FOR YOU SINCE 1922 May 29, 2008 Mayor Jim Abernathy Members of Clarington Council 40 Temperance Street Clarington, Ontario Ll C 3A6 Re: Claring/on Commercial Development Charge-Increase of 52% I respectfully request you reconsider this extraordinary jump in the non-residential charge. In our negotiations with prospective tenants we had expected the usual 6-7% construction cost index increase for January 1 st, 2009 not ten times that much. Our current and future commercial tenants simply cannot afford to pay these proposed fee increases. because their business is slowing down. Your timing could not be worse in this current economic cycle. Currently four of our five Shopping Centres across Durham Region have empty units for rent. with a combined square footage in excess of 36,600 sq. ft. vacant. Townline and Clarington Centre account for OVer 25,000 sq. ft. of this total. The amounts of revenue Clarington will receive, may at fiI:"st be close to your expectations. However, after the current deals are finalized, I can only mothball future developments. Commercial rents are on a rapid decline because of so much retail being built in Durham Region and because business in Ontario is slacking off generally. I respectfully request Clatington Council consider an increase of 15% as of July ISland quarterly thereafter of 12% for the next year (as a phase-in). I firmly believe increases in manageable proportions will earn Clarington more than huge increases at one fell swoop which will curtail retail business. YjPh Robert Hann President RH:kd ---..-. -. "'-- ..---- .. .. '-.-...... .----.....-..--111'------ ... ..---- ..,.-----..... . -'-.---..-. 17/ Nonquon Road, 20 Floor, OshaW8, Ontario L 1G 3S2 Tel: 905-579~1()26 Fax: 905-579-9472 E-mail: valjanlproperty@ro~ers.cotn