HomeMy WebLinkAbout2019-02-19 MinutesNEWCASTLE VILLAGE COMMUNITY HALL BOARD
February 19, 2019
Council Chambers 7:00 PM
Present Were: Kevin Symak, Chair
Sierd DeJong
Regrets From: Granville Anderson, Councilor
Margaret Zwart, Councilor
Also Present: Gabrielle Bell, Secretary
Janeen Calder
1. Chair welcomed Janeen Calder who has agreed to pending appointment by board to serve
remainder of Peter Hazelton's term for 2019.
1. MINUTES
Tabled to next meeting as quorum not attained.
2. BUSINESS ARISING
a) Piano Removal — will coordinate with Town to have it removed to curb for pick up.
b) Lighting in Historical Room — has been updated. S DeJong reported group is happy with them.
He asked if we had received a note of Thank you — to date nothing has been received.
c) WHMIS - S Fogg needs to take update. Refer to Operations for availability of seminar during the
week.
3. FINANCIAL REPORT
a) Tabled to next meeting.
b) Secretary will investigate cost of portable A/C.
c) We do not have any bookings for July of 2019.
4. INVOICES
- Tabled to next meeting
5. CORRESPONDENCE
a) CBOT News Letter - received for information
b) Chamber Group Insurance —received for information
c) Fire Inspection - scheduled May 2019
d) Touch of Glass - submitted their 2018 rental fee $153.79
e) WSIB — rate has been reduced to 1.44/100 for 2019
f) Notice from Municipality informing board that Councilor Anderson and Councilor Zwart
have been appointed to the Newcastle Hall Board for the term ending December 312022 or
until a successor is appointed.
g) NVMHA has notified Hall Board that they will not be renting the hall for October 26 2019.
Their executive has chosen not to proceed with Halloween Dance in 2019. They have been
informed this date will no longer automatically be held by our office for future years for
NVMHA. They will need to contact office for bookings in future years.
h) Lions Club of Newcastle has requested 3 additional keys for the East entrance to hall. Board
has agreed to request.
6. RISK MANAGEMENT REPORT
- Received - copy will be sent to Operations Dept.
7. FUNDRAISING
- Ticket sales have been going very well — about 24 seats are left.
8. NEW BUSINESS
a) CBOT membership - tabled
b) Touch of Glass - tabled
c) Chamber of Commerce Dinner — reminder Feb 21 at 6 pm
d) Christmas Lighting — suggested by J. Calder that an iPod could be used for music to play later
into evening i.e. 6 pm. Discuss at next meeting financial support for 2019 lighting.
e) Food Handling Course — Feb 23 at Municipal Council Chambers. G Bell and S Fogg will be
attending. S. DeJong will cover event while Steve is a course.
f) Fridge in lower kitchen is no longer working. Obtain quotes for new one.
g) Municipality held budget deliberations on Feb 15 2019. Board chair was unable to attend
for presentation to Council.
h) Supervision — covered
i) Invite Director of Operations to March meeting to give overview to new board members.
Motion to adjourn K Symak at 8:00 pm
Chair Secretary